Recommend
Agenda Item: A.1
WORKSHOP
Meeting Date: April 5, 2023
TO: Mayor and Councilmembers
FROM: Peter Imhof, Planning and Environmental Review Director SUBJECT: Planning and Environmental Review Department Priority-Setting Workshop, FY 2023-24 Annual Work Program
RECOMMENDATION:
Discuss work priorities and a dopt an Annual Work Program for FY 2023-24 for the Planning and Environmental Review Department.
BACKGROUND:
The Planning and Environmental Review Department Annual Work Program provides a regular, structured mechanism to allow the Council to review and discuss the Department’s work commitments and staffing resources, consider individual Council member’s project ideas and provide direction on Department work priorities for the next fiscal year. The draft FY 2023-24 Annual Work Program also summarizes work progress and accomp lishments for the past fiscal year, FY 2022-23, and lays the groundwork for the Department budget.
Where available budget and staffing are finite and the list of possible Department programs and work efforts are growing, a priority -setting process is useful to allow the City Council to establish policy priorities . A r egular pri ority-setting process allows the Department to plan for and assign work within av ailable resources in a structured way.
This system works better and is more efficient than attempting to shift resources ad hoc to new planning projects as Council members identify and introduce new ideas and work priorities during the year.
DISCUSSION:
Purpose
The purpose of this workshop item is t o update the Council on existing work commitments and progress and to p rovide the Council an opportunity to discuss work priorities for the Planning and Environmental Review Department for the upcoming fiscal year. The Annual Work Pro gram creates a regular mechanism for the Council to 1 Meeting Date: April 5, 2023
2 establish the Department’s work priorities. It is also an opportunity for Council to propose and consider ideas for new work projects.
Staffing and Budget Constraints
Setting of work p riorities must of course occur within the constraints of budget and available staffing. Goleta is a small city with a limite d staff and finite resources . Given the large number of competing, possible work priorities, the City must take care no t to take on too much at an y given time or spread itself too thin and instead take a measured approach . Over time, much can be accomp lished, if available staffing resources are concentrated and projects are tackled sequentially.
The Council has the fundam ental choice to commit resources in a way that reflects its priorities. It can in theory budget more staffing, if it desires more work to be completed sooner, or it can pace wor k over time within the limits of existing, availab le staff capacity. However, while the Co uncil always has the ability to devote more resources and hire more staff, it must carefully consider the long-term impacts to the General Fund of simply adding staff. In addition, it must consider the realistic constraints of managerial capacity to oversee more staff or consultants and work.
Scope
The Annual Work Program covers the work of the main divisions of the Department, the Advance Plann ing Divis ion, Current Planning Division, Sustainability Program, Affordable Housing Implementation Program, and Administrative Division. The Annual Work Program compares current work commitments and potent ial new projects with available staffing resources.
FISCAL IMPACTS:
The Annual Work Program for Fiscal Year 2023-24 is largely consistent with the current adopted budget w ith r espect to existing positions and work commitments, including consultant resources. It also lays the ground work for the nex t budget cycle a ssuming a continuation of existing staff resources.
It should be noted that Council has identified the following priorities for new Measure B funds that will likely directly affect the PER Department in coming years:
Strategic Energy and Climate Action Plan Implementation Old Town Visioning Process
Although the budget will include partial yea r allocations for 2023-24, we anticipate most of the impacts will be reflected in the FY 2024-25 Planning and Environmental Review Department work program.
2 Meeting Date: April 5, 2023
3 Reviewed By: Legal Review By: Approved By:
___________________ ___________________ _________________ Kristine Schmidt Megan Garibaldi Robert Nisbet
Assistant City Manager City Attorney City Manager
ATTACHMENT:
1. Draft FY 2023-24 Annual Work Program
2. FY 2023-24 Annual Work Program Presentation
3 Attachment 1
Planning and Environmental Review Department
Annual Work Program
FY 2023-24
4 1
FISCAL YEAR 2023-24 ANNUAL WORK PROGRAM
PLANNING AND ENVIRONMENTAL REVIEW
DEPARTMENT
Draft
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FISCAL YEAR 2023-24 ANNUAL WORK PROGRAM
PLANNING AND ENVIRONMENTAL REVIEW DEPARTMENT
Table of Contents
EXECUTIVE SUMMARY ............................................................................................. 6 Introduction and Purpose ............................................................................................. 6 Department Staffing and Organizational Structure ....................................................... 6 Workload Considerations ........................................................................................... 10 ADVANCE PLANNING DIVISION .............................................................................. 12 Role of the Division .................................................................................................... 13 Projects & Programs .................................................................................................. 13 CURRENT PLANNING DIVISION ............................................................................. 17 Role of the Division .................................................................................................... 17 Projects & Programs .................................................................................................. 17 SUSTAINABILITY PROGRAM .................................................................................. 19 Role of the Program ................................................................................................... 19 Projects & Programs .................................................................................................. 19 AFFORDABLE HOUSING IMPLEMENTATION PROGRAM .................................... 23 Role of the Program ................................................................................................... 23 Projects & Programs .................................................................................................. 23 ADMINISTRATION DIVISION ................................................................................... 27 Role of the Division .................................................................................................... 27 Projects, Programs & Services .................................................................................. 27
Schedule of Figures
Figure 1. Planning and Environmental Review Department Structure ................... 10
Schedule of Tables
Table 1 Advance Planning, Key Accomplishments and Project Milestones FY 2022-23 ......................................................................................................................... 13 Table 2. Advance Planning Division, Day-to-Day Staff Responsibilities for FY 2023-24 ......................................................................................................................... 15 7 4
Table 3. Advance Planning Division, Fiscal Year 2023-24 Projects ....................... 16 Table 4. Advance Planning, Long Range Projects Contingent on Staff Capacity 16 Table 5. Current Planning, Key Accomplishments and Project Milestones FY 2022- 23 .................................................................................................................................. 17 Table 6. Current Planning Division, Day-to-Day Staff Responsibilities for FY 2023- 24 .................................................................................................................................. 17 Table 7. Current Planning Division, Fiscal Year 2023-24 Projects .......................... 18 Table 8. Current Planning, Long Range Projects Contingent on Staff Capacity ... 18 Table 9. Sustainability Program, Key Accomplishments and Project Milestones FY 2022-23 ......................................................................................................................... 19 Table 10. Sustainability Program, Day-to-Day Staff Responsibilities for FY 2023-24 ...................................................................................................................................... 20 Table 11. Sustainability Program, Fiscal Year 2023-24 Projects ............................. 21 Table 12. Sustainability Program, Long Range Projects Contingent on Staff Capacity ....................................................................................................................... 21 Table 13. Affordable Housing Implementation Program, Key Accomplishments and Project Milestones FY 2022-23............................................................................ 23 Table 14. Affordable Housing Implementation Program, Day-to-Day Staff Responsibilities for FY 2023-24 ................................................................................. 24 Table 15. Affordable Housing Implementation Program, Fiscal Year 2023-24 Projects ........................................................................................................................ 25 Table 16. Affordable Housing Implementation Program, Long Range Projects Contingent on Staff Capacity ..................................................................................... 25 Table 17. Administration Division, Day-to-Day Staff Responsibilities for FY 2023- 24 .................................................................................................................................. 28 Table 18. Administration Division, Long Range Projects Contingent on Staff Capacity ....................................................................................................................... 28
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EXECUTIVE SUMMARY
Introduction and Purpose
This FY 2023-24 Annual Work Program summarizes projects and programs proposed for the Planning and Environmental Review Department for the upcoming fiscal year, considering both ongoing, existing commitments and potential new projects. It is intended to provide the City Council with an overview of the current work of the Department and an opportunity to consider and give direction concerning the Department’s future work.
The Annual Work Program creates a regular mechanism for Council to share ideas for new work efforts and discuss the Department’s work priorities. It encompasses the work of the two main Divisions, the Advance Planning Division and the Current Planning Division, as well as the Department’s Sustainability and Affordable Housing Implementation Programs and the Administration Division. Because the focus is on discretionary work, the Annual Work Program does not include Building & Safety Services, which are currently contracted out to Willdan based on bu ilding permits processed and not discretionary.
The Annual Work Program considers how the work of the Planning and Environmental Review Department proposed for the upcoming year will support the City’s Mission Statement and Core Values, as articulated in the City’s Strategic Plan. It furthermore is intended to serve as a basis for budget plan development.
Generalized project sche dules with deliverables and tentative completion dates are included in the Annual Work Program for important projects and programs . These schedules are intended as a conceptual tool for project management. They are subject to change due to any number of factors and should not be taken as a fixed commitment.
In addition to full-time staff, the Department relies on consultants and contracted services to assist in its work. The Annual Work Program shows estimates of consultant cost by project, program, Division and the Department as a whole. Consultant time and cost estimates are in addition to full-time staff. Staff has attempted to estimate the value of the consultant services in terms of staff equivalents to demonstrate the value of such services. Full Time Equivalents (FTE) for consultant/contract staff assistance are estimated based on cost estimates by Division/Program using average hourly rates. For purposes of FTE equivalency calculations, consultant costs are based on fiscal year expenditures, where possible. Where not available, consultant contract totals are used.
Department Staffing and Organizational Structure
Recent Changes
In FY 2022-23, the PER Department has returned to in-person work in City offices. Where duties allow, certain PER staff may continue to work remotely from home for a certain number of days each pay period, consistent with the City’s telecommuting policy . The Department’s transition to electronic permit application and plan submittal and review, via the Magnet Permit Tracking System, allows flexibility in work location. Public counters are 10 7
open for in-person service for two mornings each week and by email, phone and in-person appointment for all remaining regular business hours.
Although it has faced vacancies due t o retirements and staff turnover, t he PER Department is now fully staffed, except for one vacancy. In particular, in the current fiscal year, the Department was able to fill the following vacant positions: Sustainability Manager, Senior Planner and Code Compliance Officers in the Current Planning Division.
Current Staffing
Available staff capacity is a fundamental constraint on the work that the Planning and Environmental Review Department can undertake at any given time. Given this constraint, the Annual Work Program compares workload, both current project commitments and potential new projects, with available staffing. Many projects are multi- year efforts, which are still in process and require a continued commitment of resources.
Taking on new projects is possible only to the extent that staff capacity becomes available through the completion of existing commitments or new staffing resources are dedicated.
As a basic principle, the Annual Work Program seeks to utilize City staff fully firs t and to rely on consultants and contract plann ing services only when City staff capacity is completely committed. The Annual Work Program also recognizes that use of consultants and contractors may be appropriate to meet workload demands generated by projects of a one-time or short-term nature that exceed available capacity of full-time City staff. The use of outside consultants to assist the Department is constrained by Department budget and also by the finite capacity of managers to manage consultant work in addition to full- time staff.
The Annual Work Program is preliminary to the City’s two-year budget plan adoption. It assumes a total of 19.50 full-time equivalent positions (FTEs) available, consisting of 3.0 FTEs in Advance Planning, 10.50 FTEs in Current Planning, 2.0 FTEs in the Sustainability Program, 1.0 FTE in the Affordable Housing Implementation Program and 3.0 FTE in the Administration Division . In addition to full -time staff, the Department is supported by consultant and contract services. The summary below does not count interns or fellowship program participants.
The Planning and Environmental Review Department staff is currently organized into six main divisions as follows : Advance Planning, Current Planning , Building & Safety , Sustainability, Affordable Housing Implementation and Administration. 11 8
Advance Planning
FULL-TIME POSITIONS FULL-TIME
EQUIVALENT
(FTE)
Advance Planning Manager 1.0
Senior Planners 2.0
TOTAL FTEs 3.0
CONSULTANT / CONTRACT SERVICES
Consultant – RRM Title 17 Zoning and Local Coastal
Program support services
Consultant – Robert Brown Engineers Ellwood Onshore Facility, 421 Piers, and Platform Holly onshore
connections work.
Consultant - JDL Mapping GIS data and Mapping services
Consultant - ICF General Plan
Consultant - Storrer Environmental
Services
Environmental, oil and gas project,
beach hazards removal monitoring
and other projects as needed
Consultant – Johnson Aviation Airport Land Use Planning Consultant – John Douglas & Associates Housing Element related services Consultant – RRM Objective Design Standards Users
Guide
Consultant - CSI Magnet Permit Tracking System
Current Planning
FULL-TIME POSITIONS FULL-TIME
EQUIVALENT
(FTE)
Current Planning Manager 1.0
Supervising Senior Planners 2.0
Senior Planner 1.0
Assistant-Associate Planners 3.0
Planning Technician 1.0
Code Compliance Officer 2.0
Office Assistant 0.5
TOTAL FTEs 10.5
CONTRACT SERVICES
Contract Services- Ordinance work only
Contract Services- Project Planning (various)
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Building & Safety
The employees listed below work for Willdan, a consultant that provides Building and Safety Services under contract to the City.
CONTRACTED FULL-TIME POSITIONS (WILLDAN) FULL-TIME
EQUIVALENT
(FTE)
Building Official 1.0
Building Inspector 1.0
Building Technician 1.5
Assistant Plan Checker 1.0
TOTAL EFFECTIVE FTEs 4.5
Sustainability Program
FULL-TIME POSITIONS FULL-TIME
EQUIVALENT
(FTE)
Sustainability Manager 1.0
Sustainability Management Assistant 1.0
TOTAL EFFECTIVE FTEs 2.0
Affordable Housing Implementation
FULL-TIME POSITION FULL-TIME
EQUIVALENT
(FTE)
Senior Housing Analyst 1.0
CONTRACT POSITIONS
TOTAL EFFECTIVE FTEs 1.0
Department Administration
FULL-TIME POSITIONS FULL-TIME
EQUIVALENT
(FTE)
Department Director 1.0
Management Assistant 1.0
Hearing Support Clerk 1.0
TOTAL EFFECTIVE FTEs 3.0
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Figure 1. Planning and Environmental Review Department Structure Department Total: 19.5 regular City employees + 4.5 Building & Safety Willdan employees (23 FTE total).
Other contract and consultant services capacity = approximately 4.0 FTE
Workload Considerations
The Advance Planning Division continues to be engaged with several important work efforts, including statutorily mandated General Plan and Title 17 amendments, land-use related regulation updates , Airport Land Use Compatibility Plan implementation, and Local Coastal Program. The Housing and Safety Elements updates, new Environmental Justice policies, Local Coastal Program, new State housing law regulatory updates to Title 17, and Airport Land Use Compatibility Plan implementation are statutorily mandated, while the Objective Design Standards and Users Guide are needed in response to the new requirements of SB 330 and SB 35. The Division also oversees Climate Action Plan and Sea Level Rise / Coastal Hazards Adaptation studies as part of the Local Coastal Program land use planning efforts. The Division also continues implement the Beach Hazards Removal Project and to monitor and participate in a multi- year effort by the State Lands Commission to remove two wells, pier, and other infrastructure at Haskell’s Beach (421 Piers), Platform Holly decommissioning, and the Ellwood Onshore Oil and Gas Facility operations.
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The Current Planning Division has seen an uptick in new permit applications, including for a number of large projects . Headway on the close-out of old permit files , delayed by remote work, has now resumed following staff ‘s return to the physical office. The Historic Resources/Cultural Resources Ordinance was adopted on April 5, 2022 and implementation is underway (i.e., training of staff; preparation of educational materials, handouts, and forms; establishment of the Historic Preservation Commission). The hiring of a second full -time Code Compliance Officer is alleviating the Code Compliance case load.
The Sustainability Program continues to work through an ambitious list of projects of citywide importance . The Program recently completed the City ’s firs t municipal solar photovoltaic energy project at City Hall and is finalizing preparations for the installation of electric vehicle charging stations at City Hall, including securing grant funding, as part of the City’s Strategic Energy Plan implementation. The program is also implementing the newly adopted plastic pollution reduction ordinance and conducting community outreach, pursuing adoption of a building electrification Reach Code , and exploring multiple community programs including a bikeshare pilot program and a home solar and battery storage program in coordination with regional partners.
The Affordable Housing Implementation Program, in addition to its core responsibilities of managing the existing affordable housing inventory, assuring new affordable unit policy compliance, and administering tenant protection programs , is completing a formal affordable housing policy framework and providing technical assistance to affordable housing projects. Development of a Tenant Protection Ordinance and Comprehensive Affordable Housing Finance Plan (CAHFP) will follow this effort.
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ADVANCE PLANNING DIVISION
Role of the Division
The Advance Planning Division is primarily responsible for projects and programs to update and implement the City’s General Plan, Local Coastal Program, Housing Element, and Zoning Regulations. As part of implementing the General Plan and as part of the LCP development, the Division is responsible for the preparation of the Community Wildfire Protection Plan, Climate Action/ Resiliency Plan, and Coastal Hazards Adaptation Plan/Sea Level Rise Study. The division oversees energy /oil and gas project planning and geographic information systems (GIS). Important responsibilities for this division include addressing and complying with legal planning and zoning mandates, acting as liaison to the Santa Barbara County Association of Governments and other agencies in regional planning efforts, and maintaining current General Plan policy and zoning regulations.
Projects & Programs
Significant Advance Planning Division accomplishments in 2022-23 are listed in Table 1.
Table 1 Advance Planning, Key Accomplishments and Project Milestones FY 2022- 23 Project Status
Adoption of the Housing Element 2023-2031 and
submittal to the State Housing and Community
Development (HCD)
Completed
Council initiation of General Plan Amendments for the
Airport Land Use Compatibility Plan (ALUCP)
Completed
2022 General Plan/Coastal Land Use Plan Progress
Report and submittal to the State Office of Planning &
Research and HCD
Completed
Adoption of Title 17 Amendments to Accessory
Dwelling Unit Regulations Pursuant to State Law
Changes
Completed
Adoption of Title 17 Zoning Round 3 Amendments for
Minor Revisions and State Law Consistency
Completed
Adoption of Title 17 Amendments for Electronic
Changeable Copy Signs
Completed
Adoption of Title 17 Amendments to include Objective
Design Standards
Completed
Adoption of a Regional Broadband Strategic Plan in
Coordination with SBCAG
Completed
Participation and technical support for adoption of an
ALUCP by SBCAG
Completed
Beach Hazards Removal activities in coordination with
the State Lands Commission
Projected March 2023
Monitoring and coordination with State Lands
Commission during 421 Pier decommissioning and
Projected May 2023
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negotiation regarding Component 1 (pier access road
and associated infrastructure) removal
Water, Wastewater, Recycled Water, and Stormwater
Municipal Service Review preparation and submittal to
the Santa Barbara County Local Agency Formation
Commission
Completed
Santa Barbara Airport (SBA) Coordination and
Workshop to address aircraft noise
Completed
Review and comment on Airport, County, UCSB
projects: SBA Master Plan, SBA Minimum Standards
Requirements, SBA Aircraft Noise, Santa Barbara
County Housing Element, and UCSB Sea Level Rise
Adaptation Strategy
Completed
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The Advance Planning Division expected day-to-day staff responsibilities for FY 2023- 24 are listed in Table 2 below.
Table 2. Advance Planning Division, Day-to-Day Staff Responsibilities for FY 2023-24
Administrative
Interdepartmental coordination and support
Supervision
Performance evaluations
Budgeting
Grant writing and management
Contract management
Other public workshops and outreach
Respond to public inquiries regarding General Plan, etc.
Required Services
Maintain General Plan and Title 17 Zoning Regulations
General Plan Annual Report (prior to April each year)
Department of Finance and HCD Annual Housing Survey Forms Department of Finance Annual Boundary/Annexation Survey in June each year CIP - Required General Plan Conformity Annual Report (prior to Budget Adoption) Maintain, coordinate, and manage GIS System to implement regulations, policy programs and maps
Intergovernmental relations/ coordinate with State Lands Commission, UCSB, LAFCO, County, City, Airport, Goleta Water District, and Goleta Slough Management Committee on projects/future growth and planning issues
Comment on other agency documents that affect the City
SBCAG liaison
ALUCP revisions to Council for review and transmittal to SBCAG
Energy/Oil and Gas Programs
Monitor and coordinate State Lands Commission work at EOF, 421, and Platform Holly, including decommissioning planning1
Oversee air monitoring station permitting
Permit and oversee removal of remnant oil and gas beach hazards Pier 421 removal plan, environmental document, and monitoring oversight Miscellaneous oil and gas projects
General Plan Amendments
Coordinate the initiation and processing of City-initiated GPA’s
Zoning Regulations and Ordinances
Coordinate Title 17 interpretations and track potential Title 17 Amendments
1 Transfer of Platform Holly and 421 well permitting work related to plugging and abandonment was transferred to the State Lands Commission under a memorandum of understanding in FY 2018-19. 19 16
The Advance Planning Division projects for FY 2023-24 are listed in Table 3 below.
Table 3. Advance Planning Division, Fiscal Year 2023-24 Projects Projects
1 Housing Element 2023-2031 HCD Certification (possible GPAs) 2 ALUCP Airport Overlay GPA and Title 17 Amendment
3 Objective Design Standards Users Guide
4 State Law-Required General Plan Amendments – Safety Element, Open Space Element, New Environmental Justice Element/Policies and Title 17 Amendments 5 Local Coastal Program development
The Advance Planning Division potential long range projects are listed in Table 4 below and represent long range work efforts that exceed the departments expected FTE capacity for Fiscal Year 2023-24. However, in the event staff capacity becomes available, then new projects will be taken up in the priority shown below.
Table 4. Advance Planning, Long Range Projects Contingent on Staff Capacity 6 Old Town Visioning Process
7 Update Climate Action/Resiliency and Coastal Hazards/Sea Level Rise Plans 8 Implement Required Housing Element Programs (Parking Standards, Beneficial Projects, STVR Studies, Underused Housing Stock Research, Local Housing Preference Regulations, Affordable Housing Design Research) 9 Tree Protection Ordinance
10 Title 17 Nighttime Recreations (Outdoor Sports Field) Lighting Amendments 11 Regional Goleta Valley Community Wildfire Protection Plan 12 Battery Storage Comprehensive Approach
13 Citywide Design Guidelines
14 South Kellogg Industrial Area Evaluation (LU-IA-6)
15 Transportation Element Update
16 Transfer of Development Rights Ordinance (General Plan LU-IA-5) 17 Investigate the future vitality of Aero Camino as a distinct planning area
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CURRENT PLANNING DIVISION
Role of the Division
The Current Planning Division has primary responsibility for the processing of permit applications, both ministerial and discretionary, for current development project proposals. It is tasked with carrying out these p ermit processes in an efficient, fair, consistent, and timely manner, supported by the best currently available technology.
The Current Planning Division has successfully completed the permitting of several high- profile projects this past year . The Historic Preservation ordinance was adopted , as anticipated, and implementation is underway with the formation of the City’s Historic Preservation Commission.
Projects & Programs
Significant Current Planning Division accomplishments in 2022-23 are listed in Table 5:
Table 5. Current Planning, Key Accomplishments and Project Milestones FY 2022- 23 Projects
Status
Processing of permit applications for numerous development projects. Highlights include the Heritage Ridge project, Goleta Energy Battery Storage condition compliance, Goleta Valley Cottage Hospital Aquatic Center condition compliance.
Completed
Code Compliance implementation and effective resolution of high-profile Zoning Enforcement and Compliance cases.
Completed
Historic Resources/Cultural Resources Ordinance Completed Historic Resources Commission set-up and kick-off Projected February 2023
The Current Planning Division expected day -to-day staff responsibilities for FY 2023 -24 are listed in Table 6 below.
Table 6. Current Planning Division, Day-to-Day Staff Responsibilities for FY 2023- 24 Required Services/Administrative
Design Review Board Secretary
Plan and permit scanning
Magnet Permit Tracking System management
Supervision
Performance Evaluations
Budgeting
Development Services and Project Permitting
Project Permitting (Ministerial and Discretionary)
Code Compliance
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The Current Planning Division projects for FY 2023-24 are listed in Table 7 below.
Table 7. Current Planning Division, Fiscal Year 2023-24 Projects
Projects
1 Development of a Permit Procedures Manual
2 Update of CEQA thresholds of significance
The Current Planning Division potential long range projects are listed in Table 8 below.
Table 8. Current Planning, Long Range Projects Contingent on Staff Capacity 3 South Kellogg Industrial Area Compliance Program
4 Story Pole Guidelines/visual sim procedures per GP VH-IA-3
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SUSTAINABILITY PROGRAM
Role of the Program
The City’s Sustainability Program strives to create a healthy, resilient, and sustainable city by addressing a range of special projects and programs intended to further goals of sustainability, especially with respect to renewable energy and climate resiliency.
Projects & Programs
Key Sustainability Program major accomplishments in 2022 -23 are listed in Table 9 below.
Table 9. Sustainability Program, Key Accomplishments and Project Milestones FY 2022-23
Projects
Status
Construction of City Hall microgrid-ready, solar photovoltaic project and finalized Energy Services Agreement
Completed
Central Coast Community Energy transition Completed
Polystyrene Foam & Single Use Plastic Reduction Ordinance Adoption
Completed
Development of outreach plan and materials to implement Plastic Pollution Reduction Ordinance’s associated community outreach Completed
Home Solar and Battery Storage Citywide PPA Program evaluation Projected May 2023
Electric vehicle charging station infrastructure project planning, RFP process, and contract management, including securing grant and rebate funding
Projected April
2023
Reach Code Building Electrification Ordinance outreach and adoption
Projected May
2023
City Hall Green Business Re-certification Projected June 2023
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The Sustainability Program expected day-to-day staff responsibilities for FY 2023-24 are listed in Table 10 below.
Table 10. Sustainability Program, Day-to-Day Staff Responsibilities for FY 2023-24 Administrative
Supervision
Budgeting
City Council Energy/Green Issues Standing Committee Liaison Grant Writing and Management
Contract Management
Equitable Outreach through Public Engagement Channels
Projects
Participation in Santa Barbara County Regional Climate Collaborative and Central Coast Community Energy work groups
Staff liaison (Green Business Program & Green Business Program Alliance, Southern California Regional Energy Network, Tri-County Regional Energy Network, Central Coast Sustainability Summit, UCSB Sustainable Transportation Committee)
State/federal programs (CivicWell National Service Program Partnership, Beacon Program, regulatory updates)
Statewide and National Membership Participation (Local Government Sustainable Energy Coalition, Green Cities California, Urban Sustainability Directors Network, U.S. Green Building Council)
Strategic Energy and 100% Renewable Electricity Plan Adoption & Implementation
Administration of SCE Charge Ready Program grant for electric vehicle charging infrastructure deployment at City Hall (~$250,000 value) Provide updated information to the public on Electric Vehicles and EV Charger incentives and rebates
Implementation of Plastic Pollut ion Reduction Ordinance and associated community outreach (Plastic Free Goleta)
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The Sustainability Program projects for FY 2023-24 are listed in Table 11 below.
Table 11. Sustainability Program, Fiscal Year 2023-24 Projects
Projects
1 Shared Micro-mobility (Bikeshare)
2 Develop EV Infrastructure Reach Code
3 Blue Cities Network Certification
4 EV Fleet Transition and Charging Station Needs Plan
5 Transition Plan to 50% Renewable Energy for Municipal Electricity by 2025
The Sustainability potential long-range projects are listed in Table 12 below.
Table 12. Sustainability Program, Long Range Projects Contingent on Staff Capacity
6 Climate Action & Adaptation Plan (including Climate Vulnerability Analysis and Strategic Energy Plan update)
7 Microgrid at City Hall
8 Resilient Energy Infrastructure Planning
9 Solar and Battery Storage Infrastructure at City Facilities 10 GHG Emissions Inventory 2020 (municipal) and 2025 (community and municipal)
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AFFORDABLE HOUSING IMPLEMENTATION PROGRAM
Role of the Program
The Affordable Housing Implementation Program provides dedicated focus on meeting the City’s responsibilities with respect to affordable housing. While the Advance Planning Division plans high-level housing policy and how the City should accommodate its share of regional housing needs in the Housing Element, this Program implements housing policy to create and maintain affordable housing units in the City. It also ensures consistent application of affordable housing deed restrictions and covenants and enforces tenant rights and protections.
In particular, important duties of th e Program include (1) managing and monitoring the inventory of existing affordable housing units, including rental housing units, (2) overseeing the creation and sale or rental of new affordable units to assure fair and consistent application of City rules, (3) annually updating in-lieu fee amounts, managing in-lieu housing funds, and prepar ing a Housing Trust Fund and Comprehensive Affordable Housing Finance Plan (CAHFP) to guide how funds will be applied to create or preserve affordable units, and (4) enforcing tenant protections, including Fair Housing Act provisions and rental housing mediation.
Projects & Programs
Current projects and required affordable housing implementation services are listed below along with recommendations for potential new projects for the new Division to undertake.
Development and adoption of an Affordable Housing Implementation Policy Resolution has taken longer than anticipated but should be completed in the current fiscal year. This document is intended to specify consistent protocols and requirements for the conditioning and monitoring of affordable housing units in the City by covenant, agreement, and deed restriction. Work on the next priority project, a Tenant Protections Ordinance, has already begun.
Significant Affordable Housing Implementation Program accomplishments in 2022-23 are listed in Table 13 below.
Table 13. Affordable Housing Implementation Program, Key Accomplishments and Project Milestones FY 2022-23
Project Status
Affordable Housing Implementation Policy Resolution Projected May 2023 Implementation of the Rancho Goleta Mobile Home Park
Development Agreement
Projected May 2023
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The Affordable Housing Implementation Program expected day-to-day staff responsibilities for FY 2023-24 are listed in Table 14 below.
Table 14. Affordable Housing Implementation Program, Day-to-Day Staff Responsibilities for FY 2023-24
Administrative
Interdepartmental coordination and support
Budgeting
Contract management
Regional housing communication and coordination
Required Services
Respond to public inquiries regarding housing programs, fair housing, etc.
Provide reviews, comments, and conditions on pending development projects Calculate/apply project requirement under state density bonus law Maintain affordable housing interest list
Maintain/update inventory of existing affordable housing units Manage/report on housing in-lieu funds, non-residential development impact fees, and incentive programs
Support for purchases and sales of existing affordable units
Housing Administration/Preservation
Ensure new affordable units meet City requirements via covenant/deed restriction Conduct compliance monitoring of affordable rental housing units Manage consultant for compliance monitoring of affordable ownership housing units Manage contract for first-time homebuyer downpayment assistance loans Monitor/renegotiate existing housing covenants to preserve affordable housing inventory
Oversee income eligibility calculations and public housing lotteries Support for purchases, sales, and refinances of new and existing affordable housing units
Mobile Home Park Preservation: assist park tenants with purchase of units, conduct income surveys, and review annual rental reports
Fair Housing & Tenant Protections
Enforce and provide information on Fair Housing Act and tenant rights under State and federal anti-discrimination laws
Rental housing mediation of landlord-tenant disputes with City of Santa Barbara contract services
The Affordable Housing Implementation Program projects for FY 2023-24 are listed in Table 15 below.
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Table 15. Affordable Housing Implementation Program, Fiscal Year 2023-24 Projects
Projects
1 Tenant Protection Ordinance
2 Prepare a Housing Trust Fund and Comprehensive Affordable Housing Finance Plan (CAHFP)
The Affordable Housing Implementation Program potential long-range projects are listed in Table 16 below.
Table 16. Affordable Housing Implementation Program, Long Range Projects Contingent on Staff Capacity
3 Update to Mobile Home Rent Control Ordinance
4 Smoke-free Multi-unit Housing Ordinance
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ADMINISTRATION DIVISION
Role of the Division
The PER Administration Division includes three existing positions (Department Director, Management Assistant and Hearing Support Clerk), which carry Department-wide duties and responsibilities. The Division is chiefly tasked with departmental management responsibilities and support functions, including overall Department direction and coordination, agenda management and calendaring, budgeting, and invoicing, personnel matters, departmental representation, and public outreach . As time allows and Departmental needs require, the Department Director, Management Assistant and/or Hearing Support Clerk may also take on special, department-wide projects or assist other Department divisions or the City Manager with special projects and assignments.
Projects, Programs & Services
The table below lists projects , programs and services currently being undertaken or provided by the Administrative Division . It provides an estimate of the staff time per project, program, or service in the current fiscal year.
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The Administration Division expected day-to-day staff responsibilities for FY 2023-24 are listed in Table 17 below.
Table 17. Administration Division, Day-to-Day Staff Responsibilities for FY 2023- 24 Administrative and Required Services
Planning Commission Hearing Support Recording Clerk/Minutes/Commission support
Historic Preservation Commission and Design Review Board Hearing Support Recording Clerk/ Minutes/Commission and Board support
Zoning Administrator
Interdepartmental and interdivision coordination
Department supervision and direction
Annual Work Program
Personnel and performance evaluations
Budgeting and invoicing
Agenda management and calendaring
Contract management
Departmental support functions, file management
Department representation to Council and other agencies Noticing of public hearings
Other public outreach
Response to public inquiries
Developer Accounts support
Special Projects (as assigned)
The Administration Division potential long range projects are listed in Table 16 below.
Table 18. Administration Division, Long Range Projects Contingent on Staff Capacity
1 18-month Organizational Transition Plan
32 ATTACHMENT 2:
FY 2023-24 Annual Work Program Presentation
33 FY 2023-24
ANNUAL WORK PROGRAM
PLANNING AND ENVIRONMENTAL REVIEW
DEPARTMENT
City Council Workshop
April 5, 2023
Presentation by:
Peter Imhof, Director
Anne Wells, Advance Planning Manager
Lisa Prasse, Current Planning Manager
Dana Murray, Sustainability Manager
Lucy Graham, Affordable Housing Implementation
Planning and Environmental Review Department
34 Purpose of Workshop
Update Council on existing work commitments and progress Review staffing and workload by Division/Program
Propose and consider potential new work projects
Discuss and set Planning and Environmental Review work priorities for
FY 2023-24
April 5, 2023 City Council Workshop - FY 2023-24 PER Annual Work Program 2 35 Workshop Agenda
Presentation
Questions from Council
Public comment on draft FY 2023-24 Annual Work Program Council discussion, feedback and direction
Adopt FY 2023-24 Annual Work Program
April 5, 2023 City Council Workshop - FY 2023-24 PER Annual Work Program 3 36 April 5, 2023 City Council Workshop - FY 2023-24 PER Annual Work Program 4 Planning &
Environmental
Review
Department
Structure
Advance Planning
Manager
Senior Planner
Senior Planner
Permit
Technician
Sr. Supervising
Planner
Ass't-Assoc.
Planner
Current Planning
Manager
Ass't-Assoc.
Planner
Code Compl.
Ass't
Code Compl.
Officer
Senior Housing
Analyst
Director
Management
Assistant
Code Compl.
Officer
Sustainability
Manager
Sustainability
Mgmt Ass't
Sr. Supervising
Planner
Senior Planner
Ass't-Assoc.
Planner
Building
Official
Building
Technician
Ass't Plan
Checker
Building
Inspector
Hearing
Support Clerk
37 FY 2022-23 Department Highlights
Housing Element Adoption and HCD submittal. Responding to new Stat
e housing laws: SB 6, AB 2011, ADU laws, etc.
421 Well Pier Decommissioning
SB Airport Noise Workshop
Historic Resources Ordinance Adoption and Historic Resources Commission inau
guration
Approval of Heritage Ridge 332-unit residential project Single-use Plastics Ordinance adoption
City Hall Solar Photovoltaic Project and EV charging infrastructure April 5, 2023 City Council Workshop - FY 2023-24 PER Annual Work Program 5 38 6
Advance Planning Division
March 9, 2023, FY 2023-24 CM Annual Work Program
39 Advance Planning Division
3.0 FTEs + 1.0 FTE Proposed for FY 2023-24
Responsibilities:
1. Administrative
2. Required Services
3. Energy/Oil and Gas Programs
4. General Plan Amendments
5. Ordinances
6. Environmental Programs and Plans
April 5, 2023 City Council Workshop - FY 2023-24 PER Annual Work Program 7 40 Advance Planning Division
Significant FY 22-23 Accomplishments:
April 5, 2023 City Council Workshop - FY 2023-24 PER Annual Work Program 8 Adoption of Housing Element 2023-2031 and submittal to Housing and Community Development Airport Land Use Compatibility Plan adoption (with SBCAG) and General Plan Amendment initiation Accessory Dwelling Unit Title 17 Amendments to implement State Law Changes.
Adoption of Title 17 Zoning Amendments
Adoption of Electronic Changeable Copy Signs Ordinance
Adoption of Objective Design Standards
Adoption of a Regional Broadband Strategic Plan (with SBCAG) 421 Pier decommissioning and removal (with State Lands Commission). Negotiation regarding pier access road removal
Santa Barbara Airport Coordination and Workshop to address Aircraft Noise Review and comment on other agency projects: SBA Master Plan, Santa Barbara County Housing Element, and UCSB Sea Level Rise Adaptation Strategy
41 Advance Planning Division
Major Current Projects (partial list):
April 5, 2023 City Council Workshop - FY 2023-24 PER Annual Work Program 9 Housing Element Update
Airport Land Use Compatibility Plan Overlay and Title 17 Amendment
Objective Design Standards Users Guide
State-mandated General Plan Amendments (Safety Element, Open Space Element, new Environmental Justice Element)
42 April 5, 2023 City Council Workshop - FY 2023-24 PER Annual Work Program 10 Current Planning Division
43 Current Planning Division
10.5 FTEs
Responsibilities:
1. Required Services/Administrative
2. Development Services and Project Permitting
3. Special Projects/Process Improvement
April 5, 2023 City Council Workshop - FY 2023-24 PER Annual Work Program 11 44 Current Planning Division
Significant FY 22-23 Accomplishments:
April 5, 2023 City Council Workshop - FY 2023-24 PER Annual Work Program 12 Processing of permit applications for numerous development projects. Highlights include the Heritage Ridge project, SBMTD SCD, Goleta Energy Battery Storage condition compliance, Goleta Valley Cottage Hospital Aquatic Center condition compliance.
Code Compliance implementation and effective resolution of high-profile Zoning Enforcement and Compliance cases.
Historic Resources/Cultural Resources Ordinance
Historic Resources Commission set-up and kick-off
45 Current Planning Division
Major Current Projects (besides Permit Processing):
April 5, 2023 City Council Workshop - FY 2023-24 PER Annual Work Program 13 Historic Preservation Commission implementation
Permit Procedures Manual
Update of CEQA Thresholds of Signficance
Permit file close-outs / digitization
46 April 5, 2023 City Council Workshop - FY 2023-24 PER Annual Work Program 14 Sustainability Program
47 Sustainability Program
2.0 FTEs
Responsibilities:
• Special sustainability-related plans and projects
• Liaison to local, state and federal sustainability programs April 5, 2023 City Council Workshop - FY 2023-24 PER Annual Work Program 15 48 Sustainability Program
Significant FY 22-23 Accomplishments:
April 5, 2023 City Council Workshop - FY 2023-24 PER Annual Work Program 16 Construction of City Hall solar photovoltaic project
Central Coast Community Energy transition
Polystyrene Foam & Single Use Plastic Reduction Ordinance Adoption, Outreach and Implementation
Home Solar and Battery Storage Citywide PPA Program evaluation Electric vehicle charging station infrastructure project planning, RFP process, and contract management, including securing grant and rebate funding Reach Code Building Electrification Ordinance outreach and adoption 49 Sustainability Program
Major Projects:
April 5, 2023 City Council Workshop - FY 2023-24 PER Annual Work Program 17 Shared Micro-mobility (Bikeshare)
Develop EV Infrastructure Reach Code
Blue Cities Network Certification
EV Fleet Transition and Charging Station Needs Plan
Transition Plan to 50% Renewable Energy for Municipal Electricity by 2025 50 April 5, 2023 City Council Workshop - FY 2023-24 PER Annual Work Program 18 Affordable Housing
Implementation Program
51 Affordable Housing Implementation
1.0 FTE
Responsibilities:
• Implement affordable housing policy
• Develop, track and administer affordable housing units • Comprehensively manage internal and external sources of funding to support aff
ordable housing
• Enforce tenant protections under the Fair Housing Act and State and federal anti-discrimination
laws
April 5, 2023 City Council Workshop - FY 2023-24 PER Annual Work Program 19 52 Affordable Housing Implementation
Significant FY 22-23 Accomplishments:
April 5, 2023 City Council Workshop - FY 2023-24 PER Annual Work Program 20 Affordable Housing Implementation Policy Resolution
Implementation of the Rancho Goleta Mobile Home Park Development Agreement
53 Affordable Housing Implementation
Major Projects:
April 5, 2023 City Council Workshop - FY 2023-24 PER Annual Work Program 21 Tenant Protection Ordinance
Prepare a Housing Trust Fund and Comprehensive Affordable Housing Finance Plan (CAHFP)
54 Project Tables by Division/Program
Tables: Long Range Projects Contingent on Staff Capacity Refer to Excel Spreadsheet
April 5, 2023 City Council Workshop - FY 2023-24 PER Annual Work Program 22 55 Measure B Impacts - Planning & Env Review
•Effective January 2024
•Identified Council priorities affecting Planning and Environmental Rev
iew Department:
Strategic Energy and Climate Action Plan Implementation Old Town Visioning Process
•Budget will include partial year allocations
•Most impacts to Work Program in FY 2024-25
April 5, 2023 City Council Workshop - FY 2023-24 PER Annual Work Program 23 56 Recommendation
April 5, 2023 City Council Workshop - FY 2023-24 PER Annual Work Program 24 Discuss work priorities and adopt an Annual Work Program for FY 2023-24 for the PER Department.
57