Agenda Item B.5
CPMS CONSENT CALENDAR
Meeting Date: April 18, 2023
TO: Mayor and Councilmembers
FROM: Jaime A. Valdez, Neighborhood Services Director
CONTACT: Michael Baris, Emergency Services Coordinator
SUBJECT: Documentation to Receive State and Federal Funding – CalOES Form 130 RECOMMENDATION:
Authorize the City Manager, by title, to become the Authorized Agent for cost recovery from the California Office of Emergency Services and the Federal Emergency Management Agency.
BACKGROUND:
Every three years, public agencies are required to submit documentation to the California Office of Emergency Services (CalOES) in order to receive federal grant and reimbursement dollars. This documentation is called ‘CalOES Form 130’, and Form 130 allows Goleta to receive federal dollars such as grants like the Hazard Mitigation Grant Program and reimbursement from a presidentially declared disaster.
An up-to-date Form 130 ensures that Goleta is in compliance with protocols set by CalOES and the Federal Emergenc y Management Agency (FEMA). Goleta’s current Form 130 was approved on May 5
th, 2020, and is set to expire on May 5th, 2023.
DISCUSSION:
Form 130 authorizes the City Manager to become the Authorized Agent on behalf of the City. An Authorized Agent can receive fe deral assistance funds from FEMA. This document will be in effect for the next three years and may be cited for future emergencies that affect Goleta in that time frame. Staff recommends that the City Council authorize the City Manager by title, rather than name, in this document so that any acting City Manager may also serve as the Authorized Agent and ensure continuity of the document. 1 Meeting Date: April 18, 2023
FISCAL IMPACTS:
Adoption of Form 130 allows the City to receive federal grant and reimbursement dollars through the state agency, CalOES. The City will be unable to receive federal dollars until this compliance documentation is provided to CalOES.
ALTERNATIVES:
The Council could decide to have Form 130 filled out with specific “Names and Titles.” However, if the City so chooses, the names and titles of the Authorized Agents would be listed and a new Cal OES Form 130 would be required if any of the Authorized Agents are replaced, leave the position listed on the document or their title changes.
Reviewed By: Legal Review By: Approved By:
___________________ ___________________ _________________ Kristine Schmidt Megan Garibaldi Robert Nisbet
Assistant City Manager City Attorn ey City Manager ATTACHMENTS:
1. CalOES Form 130 - Designation of Applicant’s Agent Resolution 2 ATTACHMENT 1
CalOES Form 130 - Designation of Applicant’s Agent Resolution 3 STATE OF CALIFORNIA
GOVERNOR’S OFFICE OF EMERGENCY SERVICES Cal OES ID No: ______________________ Cal OES 130
DESIGNATION OF APPLICANT'S AGENT RESOLUTION
FOR NON-STATE AGENCIES
BE IT RESOLVED BY THE OF THE
(Governing Body) (Name of Applicant)
THAT , OR
(Title of Authorized Agent)
, OR
(Title of Authorized Agent)
(Title of Authorized Agent)
is hereby authorized to execute for and on behalf of the , a public entity (Name of Applicant)
established under the laws of the State of California, this application and to file it with the California Governor’s Office of Emergency Services for the purpose of obtaining certain federal financial assistance under Public Law 93-288 as amended by the Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988, and/or state financial assistance under the California Disaster Assistance Act. , a public entity established under the laws of the State of California,THAT the ________________________________________________ (Name of Applicant)
hereby authorizes its agent(s) to provide to the Governor’s Office of Emergency Services for all matters pertaining to such state disaster assistance the assurances and agreements required.
Please check the appropriate box below:
This is a universal resolution and is effective for all open and future disasters up to three (3) years following the date of approval below.
This is a disaster specific resolution and is effective for only disaster number(s) ________________________ Passed and approved this day of , 20
(Name and Title of Governing Body Representative)
(Name and Title of Governing Body Representative)
(Name and Title of Governing Body Representative)
CERTIFICATION
I, , duly appointed and of
(Name) (Title)
, do hereby certify that the above is a true and correct copy of a (Name of Applicant)
Resolution passed and approved by the of the
(Governing Body) (Name of Applicant)
on the day of , 20 .
(Signature) (Title)
Cal OES 130 (Rev.9/13) Page 1
4 ✔
083-30378
City Council City of Goleta
City Manager
City of Goleta
City of Goleta
STATE OF CALIFORNIA
GOVERNOR’S OFFICE OF EMERGENCY SERVICES
Cal OES 130 - Instructions
Cal OES Form 130 Instructions
A Designation of Applicant’s Agent Resolution for Non-State Agencies is required of all Applicants to be eligible to receive funding. A new resolution must be submitted if a previously submitted Resolution is older than three (3) years from the last date of approval, is invalid or has not been submitted.
When completing the Cal OES Form 130, Applicants should fill in the blanks on page 1. The blanks are to be filled in as follows:
Resolution Section:
Governing Body: This is the group responsible for appointing and approving the Authorized Agents.
Examples include: Board of Directors, City Council, Board of Supervisors, Board of Education, etc.
Name of Applicant: The public entity established under the laws of the State of California. Examples include: School District, Office of Education, City, County or Non-profit agency that has applied for the grant, such as: City of San Diego, Sacramento County, Burbank Unified School District, Napa County Office of Education, University Southern California .
Authorized Agent: These are the individuals that are authorized by the Governing Body to engage with the Federal Emergency Management Agency and the Governor’s Office of Emergency Services regarding grants applied for by the Applican t. There are two ways of comp leting this section:
1. Titles Only: If the Governing Body so chooses, the titles of the Authorized Agents would be entered here, not their names. This allows the document to rem ain valid (for 3 years) if an Authorized Agent leaves the position and is replaced by another individual in the same title. If “Titles Only” is the chosen method, this document must be accompanied by ac over letter naming the Authorized Agents by nam e and title. This cover letter can be completed by any authorized person within the agency and does not require the Governing Body’s signature.
2. Names and Titles: If the Governing Body so chooses, the names and titles of the Authorized Agents would be listed. A new Cal OES Form 130 will be required if any of the Authorized Agents are replaced, leave the position listed on the document or their title changes.
Governing Body Representative: These are the nam esa n dtitles of the approving Board Members.
Examples include : Chairman of the Board, Director, Superintendent, etc. The names and titles cannot be one of the designated Authorized Agents, and a minimum of two or more approving board members need to be listed.
Certification Section:
Name and Title: This is the individual that was in attendance and recorded the Resolution creation and approval.
Examples include: City Clerk, Secretary to the Board of Directors, County Clerk, etc. This person cannot be one of the designated Authorized Agents or Approving Board Member (if a person holds two positions such as City Manager and Secretary to the Board and the City Manager is to be liste d as an Authorized Agent, then the same person holding the Secretary position would sign the document as Secretary to the Board (not City Manager) to eliminate “Self Certification.”
Cal OES 130 (Rev.9/13) Page 2 5