Board and Commission Document Amendments — Goleta City Council, May 16, 2023

Agenda Item C.3

DISCUSSION/ACTION ITEM
Meeting Date: May 16, 2023
____________________________________________________________ TO: Mayor and Councilmembers
FROM: Kristine Schmidt, Assistant City Manager
CONTACT: Shannon Kirn, Management Analyst
SUBJECT: Board and Commission Document Amendments
RECOMMENDATION:

A. Introduce and conduct the first reading (by title only and waive further reading) of Ordinance No. 23-__, entitled “An Ordinance of the City Council of the City of Goleta, California, amending Title 2 of the Goleta Municipal Code, Including Chapter 2.08 Entitled Design Review Board; Chapter 2.09 Entitled Planning Commission; Chapter

2.11 Entitled Public Tree A dvisory Commission; Chapter 2.12 Entitled Parks and Recreation Commission; Chapter 2.14 Entitled Library Advisory Commission; Chapter

2.17 Entitled Historic Preservation Commission, and 2.19 Entitled Public Engagement Commission and Finding that the Ordina nce is Exempt from the California Environmental Quality Act”;
B. Adopt a Resolutio n entitled, “A Resolution of the City Council of the City of Goleta , California, to Increase the Compensation for Board and Commission Members”; and C. Adopt a Resolution entitled, “A Resolution of the Council of the City of Goleta , California, Setting Forth Certain Rules and Procedures for All City Boards and Commissions and Rescinding Resolution Nos 07-15, 09-04, 12-77, 12-78, 18-44, and 19-03”.

BACKGROUND:

Since the City’s incorporation in 20 02, the City Council has created seven Boards and Commissions, consisting of members of the public, to advise the City Council. These are:

1. Design Review Board (“DRB”)

2. Library Advisory Commission (“LAC”)

3. Parks and Recreation Commission (“PRC”)

4. Planning Commission (“PC”)

5. Public Engagement Commission (“PEC”)

6. Public Tree Advisory Commission (“PTAC”)
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7. Historic Preservation Commission (“HPC”)

Most of the City Council’s advisory boards and commissions were established by Ordinance and codified in the City’s Municipal Code. The Public Engagement Commission (“PEC”), which was initially established for a limited scope 1 and duration, was established by resolution and is not currently codified. Now that the PEC has completed its initial set of responsibilities , having made multiple recommendations or declined to make a recommendation (in the case of the Charter City issue) on all the assigned matters, it is time to either dissolve the PEC or formalize its continued role. Staff has developed a recommendation for the future role of the PEC.

Staff also recently helped launch the Historic Preservation Commission (“HPC”). Both efforts provided the opportunity to review the City’s board and commission documents and practices in general and to revisit past suggestions from councilmembers and legal and administrative staff about ways we might improve our various board and commission documents and activities. Staff expanded the scope of our efforts to encompass additional changes. We met with the staff liaisons to each of our boards and commissions to get their thoughts, and research ed practices in other cities . The result is the recommendations that follow in this report.

DISCUSSION:

The purpose of the changes recommended herein are to:
 Establish the Public Engagement Commission as a regular City commission and codify the Commission in the Municipal Code;
 To modernize, standardize, and simplify City Municipal Code sections related to all City boards and commissions that were created at different times over the City’s history to provide more efficiency, transparency and consistency;  To amend, or in some cases establish, required or desirable qualifications for board members and commissioners (professional or otherwise) that are consistent with the role of the board or commission and yet broad enough to allow diverse participation;
 To include a generally applicable qualification for all City Boards and Commissions: “Applicants and members must demonstrate respect for the diversity of the Goleta community and be committed to ensuring equity, inclusion, and access for all residents and visitors in the provision of government services.”  To eliminate extraneous documents, such as bylaws and commission -specific resolutions, which are repetitive of Municipal Code provisions, identical to provisions in other commissions’ documents, and often out -of-date, and instead

1 The duties and responsibilities of the Public Engagement Commission were to make recommendations on matters pertaining to: A. Whether the City should become a charter city; B. Whether councilmembers should be paid greater compensation, and, if so, how much; C. Whether regular City Council meetings should be scheduled after 5:00 p.m.; D. Whether the directly elected mayor’s term should be four (4) years; E. How to increase resident participation in government; F. The district mapping process in determining district lines for future district elections; and G. Any other matters as directed by the City Council.

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establish a single Resolut ion covering generally applicable policy and administrative matters;
 To establish and emphasize in that same Resolution various important policies and good government principles related generally to all boards and commissions, such as the use of Rosenberg’ s Rules of Order Revised, Brown Act compliance, the Ethics Code, the reservation of policymaking to elected officials (except as required under state law), noninterference with staff, non -discrimination and harassment, use of computing resources, etc.; and
 To establish a longer potential term of two years for youth board and commission members and remove the requirement (for the PRC) that they be a student, as long as they are between 15 and 18 years old upon appointment (this was a recommendation of the PE C back in 2018 to allow more diversity in the youth applicant pool).
 To include a term of office for the two new HPC members.  To increase the compensation for Boards and Commissioners (stipend) to reflect increased prices and to index the stipend to the CP I so that it does not lose its value over time.

These are described in more detail below:

Public Engagement Commission

Staff proposes that the Public Engagement Commission be formally established as an ongoing body to continue to advise the City Council on all matters related to public engagement (Attachment 1) . The term “public engagement ,” as used in this context, includes such similar terms as “public involvement,” “public participation,” “citizen engagement,” “community engagement,” and “stakeholder engagement”. It includes in - person, technology-aided, or online communication and providing opportunities for public input, dialogue, or deliberation, so that all residents’ concerns, needs, interests, and values are incorporated, to the extent possible, into City decisions and actions.

This role, to be codified in the Municipal Code, would be consistent not only with the Commission’s originally envisioned role in increasing access to elected office (which was the result of a settlement agreement with the Goleta District Elections Commission), but also the broader role that Council has increasi ngly relied on the Commission to play.

Examples of other questions or matters that the Council and/or staff have turned to the PEC for include: the 2020 Census outreach effort, the Project Noticing Plan, the effect that electoral districting should have on board and commission appointments, reviewing and celebrating progress toward annual outreach goals, the new website design, etc. As an important element, we would also ask the PEC to turn a diversity, equity and inclusion lens on our outreach efforts and advise us toward more equitable communications and engagement activities.

The Commission would continue to be composed of seven (7) members, one of which must be a youth member. The Commission would meet four (4) times a year, and more or fewer as needed. The PEC would have staff liaisons from the City Manager Department 3 Meeting Date: May 16, 2023

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through our Community Relations Manager and her staff. The current PEC membership requires that one member be a member of the Goleta District Elections Commission. Staff recommends removing this requirement.

Modernize, Standardize, and Simplify the Municipal Code The City’s various boards and commissions were created at different times over the City’s history. As a result, the Municipal Code sections applicable to the boards and commission do not follow a consistent structure and feel. Staff wanted to reorganize each section into a standard set of subsections and sequencing for transparency and predictability, and for aesthetic reasons. Each Chapter now will consistently include the following sections in the following order:
 Purpose
 Created
 Members
 Appointments
 Qualification of Members
 Meetings
 Responsibilities
 Term of Office
 Compensation
Where provisions in different sections said the same thing in a different way, the proposed amendments standardize the language . Staff tried to apply a certain degree of consistency between the way purpose and duties were expressed in each chapter, while still respecting the unique scope of each entity and keeping with what we believ e was Council’s intent. For some commissions, language was incorporated from the extraneous resolutions that are recommended for rescission (see section below ; Attachment 2) so that those provisions will carry forward. In addition , in the case of the Planning Commission and DRB, the proposed amendments refer back to their responsibilities outlined in Title 17(Zoning) of the City’s Municipal Code to avoid duplication and/or conflict with that Title.

Finally, the updates include adding a term of office f or the two new City resident HPC members. The terms will expire on June 30, 2024. This will leave three members who will term out of office on June 30, 2024, two on June 30, 2025, and two on June 30, 2026.

This will avoid a situation where the new members are appointed to longer terms than the existing members have already drawn. Two of the four total residents will term out in June 2024 and two residents in June 2025. Of course, all members may reapply for a second term thereafter.

A strikethrough ver sion of the changes is not included in this report, as the level of reorganization makes this document of limited usefulness, but it is available upon request from the City Clerk.

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Qualifications of Members

The first change staff is recommending in member qualifications is a new qualification for all City boards and commission s: “Applicants and members must demonstrate respect for the diversity of the Goleta community and be committed to ensuring equity, inclusion and access for all residents and visitors in the provision of government services”. This is consistent with the importance of diversity, equity and inclusion efforts to the City organization.

Some of the City’s Boards and Commissions already have required or desirable qualifications, professional or otherwise, for their members. For example:
 In the DRB, two members must be licensed architects, two members must be landscape professionals , and all members “shall be skilled in reading and interpreting architectural and landscape drawings and able to judge the effects of a proposed building, structure, landscaping or sign upon the desirability and development of surrounding areas.”
 The HPC consists of “professional and lay members with demonstrated interest, competence, or knowledge in historic preservation” who “may be appointed from among the disciplines of architecture, history, architectural history, planning, archaeology, or other related disciplines, such as American studies, landscape architecture, cultural geography, or cultural anthropology, to the extent that such professionals are available in the community ” and yet may also include “lay members who have demonstrated special interest/expertise, competence, experience, or knowledge of Goleta history and historic preservation, and/or are members of local Chumash tribal group(s).”
 Members of the PTAC “should have an interest in and/or experience in urban forestry or landscaping”

These provisions, established by Council, not only encourage applicants with desirable competencies in the subject matter that is the jurisdiction of the board or commission, but they help explain why one applicant may be selected over another, in some cases. They also help staff draft meaningful and appointment-related interview questions for Council.

In the draft Municipal Code provisions, s taff have proposed similar qualifications (professional or otherwise) for other bodies that are consistent with the role of the board or commission and yet broad enough to allow diverse participation:
 As mentioned above, staff is recommending the following related to the PEC: “The Public Engagement Commission shall be composed of professional and lay members with a demonstrated interest, competence, or knowledge in communications, community engagement, community/public relations, non-profit service provisions, marketing, journalism, and/or diversity, equity, and inclusion.”  For the Parks and Rec Commission, staff recommend, “The Parks and Recreation Commission shall be composed of professional and lay me mbers with a demonstrated interest, competence, or knowledge in the following areas:
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 Environmental science, ecology, environmental preservation, environmental restoration or public lands management
 Urban forestry/landscape architecture or horticulture  Social, educational or recreational needs of early childhood, youth, teen, adult and/or senior populations”
 For the Library Advisory Commission, staff recommend the following: “Library Advisory Commission members shall be composed of professional and lay members with a demonstrated interest, competence, or knowledge in library science or operations, multigeneration al and multicultural education, literacy, English as a Second language (ESL), public engagement, or civic discourse.”  For PTAC, staff recommend the following: “The Public Tree Advisory Commission shall be composed of professional and lay members with a demonstrated interest, competence, or knowledge in the following areas : landscape architecture, landscape contracting, horticulture, or urban forestry.” The Design Review Board currently has some of the strictest and most complicated membership and quorum qualifications of all the City’s Boards and Commissions 2. This has proved troublesome in both finding appointees and conducting business. These rules were inherited from the County, which has a much broader pool from which to draw its membership. Staff recommend simplifying the requirements somewhat upon recommendation from Planning and Environmental Review liaisons . Of the four design professional positions, two will continue to be licensed architects, but instead of requiring the other two professionals to both specifically be licensed landscape professionals, one must be a licensed landscape professional /architect and the other design professi onal can be anyone who demonstrates an interest in Goleta and possesses significant professional experience and/or professional licensure in design-related fields including but not limited to : architecture, landscape design, building design, urban or industrial design. All of the members would still need to demonstrate that they are skilled in reading and interpreting architectural and landscape drawings and able to judge the effects of a proposed building, structure, landscaping or design upon the des irability and development of surrounding areas. A quorum of four would continue to require a minimum of two residents and two professionals, at least one of whom must be a licensed architect.

The code will make it clear that a professional who is also a re sident will count for both quorum requirements. Staff believe these minor changes will lead to improvements in both recruitment and the ability to schedule meetings and conduct business.

2 Of the seven DRB members currently, three are at -large and four are professionals. All three at -large members and at least one professional must be City residents. At least two professional members must be licensed architects, and at least two professional members must be licensed landscape professionals (landscape architect or landscape contractor). The Mayor may also appoint one or more alternates who can only vote on a when a regular DRB member is absent or recused from a meeting. All of the members must be skilled in re ading and interpreting architectural and landscape drawings and able to judge the effects of a proposed building, structure, landscaping or sign upon the desirability and development of surrounding areas. Four members constitute a quorum, as usual, but a quorum must contain a minimum of one licensed architect and one landscape professional or two licensed architects. A quorum must also contain a minimum of two City residents, whether at-large or professional. 6 Meeting Date: May 16, 2023

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Number of Meetings

For each board and commission, the regular numbe r of meetings will be established in the Municipal Code, but there will be flexibility for more or fewer meetings for each commission, or to modify the timing of meetings, “as needed to fulfill its duties”. This will contemplate cancellation of meetings when there are no agenda topics, and the addition of special meetings when there are many agenda topics. In making recommendations about the expected number of regular meetings, staff considered a balance between the number of regular agenda items and the i mpacts on commissioner time and staff resources of unneeded meetings. Staff recommends the number of regular meetings as follows:
 Four (4) times per year, or as needed to fulfill its duties:
o Public Engagement Commission (currently 6 times)
o PTAC (currently no number of regular meetings identified)  Six (6) times per year, or as needed to fulfill its duties. o Parks and Recreation Commission (currently 6 times)
o Library Advisory Commission (currently monthly)
o Historic Preservation Commission (currently every other month)  Monthly, or as needed to fulfill its duties
o Design Review Board (currently monthly)
o Planning Commission (currently monthly)

Under the Rules and Procedures included in the proposed resolution, before the first meeting of each calendar year, each body shall establish dates for meetings in the upcoming year, including the number of regular meetings established under the Goleta Municipal Code.

Eliminate Extraneous Documents
Staff is recommending eliminating extraneous documents, such as bylaws and commission-specific resolutions, that are either repetitive of Municipal Code provisions, included in the recommended resolution that will apply to all boards and commissions (see next section of this report; Attachment 2 and 3), confusing as to powers and duties, and/or out-of-date. Reducing the number of official sources of rules for boards and commissions to what is in the Munici pal Code and a single Rules and Procedures resolution will improve consistency, clarity and transparency for the public, commissioners, and potential applicants. More specifically:
 The Design Review Board has a provision in Section 2.08.080 about “bylaws” that came over from the County’s code , and a set of bylaws adopted by Council Resolution 09-04. Staff is recommending that these be eliminated because they include general provisions that will now be contained in the single Resolution applicable to all boards and commissions, and because they are in many cases duplicative of , and in some cases inconsistent with, what is already in Title 2 (Administration and Personnel) and 17 (Zoning) of the Municipal Code. 7 Meeting Date: May 16, 2023

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 The Parks and Recreation Commission has an organizing Council Resolution No. 12-77. Staff recommends its rescission, because it contains provision that will now be covered in a recommended Resolution applicable to all boards and commissions (e.g., selection of chair and vice chair , staffing), includes provisions that are duplicative of sections in the Municipal Code (e.g., meetings , compensation), and includes an attachment of “duties and responsibilities” that is different from the responsibilities in the Municipal Code, unusually detailed, and mentions “powers” inconsistent with an advisory commission that have led to misunderstandings in the past . Some responsibilities from the resolution have been incorporated into the Responsibilities section of the draft Municipal Code changes.
 The Library Advisory Commission has a Council Resolution No. 19-03 establishing a set of bylaws. Staff recommend s its rescission because it contains provisions that are duplicative of provisions in the Municipal Code and the recommended resolution that will apply to all boards and commissions. Some responsibilities from the resolution have been incorporated into the “Responsibilities” section of the draft Municipal Code changes.
 The Public Engagement Commission has an organizing resolution No. 18-44. Staff recommends its rescission because it contains provisions that are outdated, or duplicative of provisions in the newly recommended Municipal Code sections and of the recommended resolution that will apply to all boards and commissions.  For the Planning Commission, Resolution 07-15 established the compensation for commissioners. This will now be included in the Resolution applicable to all boards and commissions.
 The PTAC, has an organizing Resolution 12-78. Staff recommends its rescission because it contains provisions that are duplicative of provisions in the Muni cipal Code and the recommended resolution that will apply to all boards and commissions. It also included a n attached list of duties and responsibilities that was overly specific and detailed, which is now reflected more generally in the Municipal Code Purpose and Responsibilities sections.

Rules and Procedures for All City Boards and Commissions

As mentioned before, the rules and procedures for the City’s Boards and Commissions are very similar and can be included in a single document rather than various extraneous bylaws and resolutions. A single set of guidelines and procedures will improve consistency, clarity and transparency for the public, commissioners, and potential applicants.

A set of Rules and Procedures is includ ed as Attachment 2 to this report and recommended for adoption by resolution. The sections include:
 Definitions
 Applicability
 Reservation of Council’s Policy Making and Financial Authority  Subject Matter Jurisdiction
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 Noninterference with Staff
 Brown Act
 Public Records Act
 Policies Against Discrimination and Harassment
 Information Technology Policies
 Code of Ethics and Conflict of Interest
 Political Activities
 Prohibition of Workplace Bullying
 Training Requirements
 Encouragement of Public Engagement
 Meeting Agendas
 Meetings
 Quorums
 Rosenberg’s Rules of Order Revised
 Selection of Officers
 Staff Liaisons

These guidelines and expectations for Board and Commission members are largely not new but having them all in writing and adopted by the City Council will be helpful in communicating them. The City Clerk will be developing and distributing an administrative Handbook for Board and Commission Members, and the adoption of a single set of policy directions from the City Council will help with that.

Compensation

Board and Commission members receive a stipend to assist in defraying personal expenses in conducting their duties . These stipends have never been increased. The stipend for Planning Commissioner is currently set at $100.00 per public hearing, meeting or workshop for each attending member of the Planning Commission, plus a one -time training stipend of $200.00 for each member of the Planning Commission. For other board and commission members, the stipend is $50.00 per public hearing, meeting or workshop for each attending member.

Staff recommend increasing this stipen d to $150.00 per public hearing, meeting or workshop for each attending member of the Planning Commission, plus a one -time training stipend of $300.00 for each member of the Planning Commission. For other board and commission members, the stipend would be $75.00 per public hearing, meeting or workshop for each attending member . This recommendation is based roughly on the change in the CPI since 2007, when the Planning Commission was established, according to the simple CPI inflation calculator put out by the Bureau of Labor Stati stics (BLS) 3.

3 The CPI inflation calculator uses the Consumer Price Index for All Urban Consumers (CPI-U) U.S. city average series for all items, not seasonally adjusted. This data represents changes in the prices of all goods and services purchased for consumption by urban households. 9 Meeting Date: May 16, 2023

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Next Steps

If Council supports these changes, staff will proceed to the next step. This will include a presentation by City Manager’s Office staff to each board and commission about changes to the Mun icipal Code sections for that Commis sion and about the Council -approved policies and good government principles related generally to all boards and commissions.

Staff will also be returning to City Council in June with a citywide policy against discrimination and harassment and an informati on technology policy applicable to city officials (current policies are included in the Personnel Rules, which technically only apply to employees). The City Attorney will be conducting a group training course for all board and commission members on the Br own Act for June 2023. Finally, the City Clerk will combine the policies and principles into a comprehensive Handbook for Board and Commission members to help them and future board and commission members operate successfully in their assigned roles and as a group.

Staff anticipates that following discussion with our Boards and Commission, staff may return with minor amendments to these documents.

GOLETA STRATEGIC PLAN:

City-Wide Initiative: Enhance the Efficiency and Transparency of City Operations

FISCAL IMPACTS:

The increase of approximately $15,000 per fiscal year for stipends will be included in the amended draft FY 2023-24 operating budget.

ALTERNATIVES:

Council could choose not to make the recommended changes or could provide other direction.

Reviewed By: Legal Review By: Approved By:

___________________ ___________________ _________________ Kristine Schmidt Megan Garibaldi Robert Nisbet
Assistant City Manager City Attorney City Manager

ATTACHMENTS:

1. An Ordinance of the City Council of the City of Goleta, California, amending Title 2 of the Goleta Municipal Code, Including Chapter 2.08 Entitled Design Review Board; Chapter 2.09 Entitled Planning Commission; Chapter 2.11 Entitled Public Tree Advisory Co mmission; Chapter 2.12 Entitled Parks and 10 Meeting Date: May 16, 2023

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Recreation Commission; Chapter 2.14 Entitled Library Advisory Commission; Chapter 2.17 Entitled Historic Preservation Commission, and 2.19 Entitled Public Engagement Commission and Finding that the Ordinance is Exe mpt from the California Environmental Quality Act

2. Resolution of the Council of the City of Goleta Setting Forth Certain Guidelines and Procedures for All City Boards and Commissions and Re scinding Resolution Nos 07-15, 09-04, 12-77, 12-78, 18-44, and 19-03

3. Copies of Older Resolutions Recommended for Rescission (Nos 07-15, 09-04, 12-77, 12-78, 18-44, and 19-03)

4. A Resolution of the City Council of the City of Goleta, California, to Increase the Compensation for Board and Commission Members.

5. CEQA Notice of Exemption

6. Staff Presentation

11 ATTACHMENT 1
An Ordinance of the City Council of the City of Goleta, California, amending Title 2 of the Goleta Municipal Code, Including Chapter 2.08 Entitled Design Review Board; Chapter 2.09 Entitled Planning Commission; Chapter 2.11 Entitled Public Tree Advisory Commission; Chapter 2.12 Entitled Parks and Recreation Commission; Chapter 2.14 Entitled Library Advisory Commission; Chapter 2.17 Entitled Historic Preservation Commission, and 2.19 Entitled Public Engagement Commission and Finding that the Ordinance is Exempt from the California Environmental Quality Act

12 ORDINANCE NO. 23-_

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GOLETA, CALIFORNIA, AMENDING TITLE 2 OF THE GOLETA MUNIC IPAL
CODE, INCLUDING CHAPTER 2.08 ENTITLED DESIGN REVIEW
BOARD, CHAPTER 2 .09 ENTITLED PLANNING COMMISSION,
CHAPTER 2.11 ENTITLED PUBLIC TREE ADVISORY COMMISSION,
CHAPTER 2.12 ENTITLED PARKS AND RECREATION COMMISSION,
CHAPTER 2.14 ENTITLED LIBRARY ADVISORY COMMISSION,
CHAPTER 2.17 ENTITLED HISTORIC PRESERVATION COMMISSION, AND 2.19 ENTITLED PUBLIC ENGAGEMENT COMMISSION AND

FINDING THAT THE ORDINANCE IS EXEMPT FROM THE

CALIFORNIA ENVIRONMENTAL QUALITY ACT

The City Council of the City of Goleta does ordain as follows:

SECTION 1. Chapters 2.08, 2.09, 2.11, 2.12, 2.14, 2.17, and 2.19 of Title 2 of the Goleta Municipal Code, entitled Administration and Personnel, are amended to read in its entirety:

Chapter 2.08 DESIGN REVIEW BOARD

2.08.010 Purpose.

The purpose of the Design Review Board shall be to advise the City Council, Planning Commission, and staff and to exercise other such powers and duties as established in Goleta Municipal Code Section 17.50.070.

2.08.020 Created.

The Design Review Board for the City is created.

2.08.030 Members
A. The Design Review Board shall be composed of seven regular members.

B. One or more alternates may be appointed to the Design Review Board. Such alternates may participate in all general Design Review Board matters but may only vote on a project approval or other Board decision when a regular Design Review Board member is absent or recused from a meeting.

2.08.040 Appointment.

A. Commissioners, including alternate members, shall be appointed by the Mayor with the approval of the City Council according to the process established in Chapter 2.15.

13 2.08.050 Qualifications of Members
A. Applicants and members must demonstrate respect for the diversity of the Goleta community and be committed to ensuring equity, inclusion, and access for all residents and visitors in the provision of government services.

B. Three-at-large members must all reside within the City.

C. At least four members must be professionals as follows:
i. At least two members shall be licensed architects, and ii. At least one member shall be a licensed landscape professional (landscape architect), and
iii. At least one member shall be a design professional who demonstrates an interest in Goleta and possess significant professional experience and/or professional licensure in design -related fields including but not limited to architecture, landscape design, building design, urban or industr ial design, and
iv. At least one professional member shall be a City resident.

D. All members shall be skilled in reading and interpreting architectural and landscape drawings and able to judge the effects of a proposed building, structure, landscaping or sign upon the desirability and development of surrounding areas.

E. No member of the Design Review Board may be an employee or officer of the City.

2.08.060 Meetings.

A. The Design Review Board shall meet monthly or as needed to fulfill its duties.

B. Four members shall constitute a quorum, but a quorum must contain a minimum of one licensed architect and one additional professional. A quorum must also include two City residents. A professional who is also a City resident will satisfy both of these requirements.

2.08.070 Responsibilities
The responsibilities of the Design Review Board shall be those outlined in the Goleta Municipal Code, including but not limited to Section 17.50.070 and Chapter 17.58.

2.08.080 Terms of Office.

A. Members of the Design Review Board shall be appointed for a term of three years.

There shall be no limit to the number of terms to which members may be appointed.

B. The terms of the members shall be staggered so that approximately one -third of the members are appointed each year.

C. Members shall serve until their successors are appointed by the Mayor and approved by the City Council pursuant to Chapter 2.15.

14 2.08.090 Compensation.

City Council may establish by resolution the compensation to be paid to the members of the Commission.

Chapter 2.09 PLANNING COMMISSION

2.09.010 Purpose
The purpose of the Planning Commission shall be to advise the City Council and staff on all matters pertaining to land use, planning, and development. The Commission shall carry out such duties as are prescribed by California law or enumerated in the Goleta Municipal Code.

2.09.020 Created.

A Planning Commission for the City is created.

2.09.030 Members.

The Planning Commission shall consist of five members.

2.09.040 Appointment.

Commissioners shall be appointed by the Mayor with the approval of the City Council according to the process established in Chapter 2.15.

2.09.050 Qualifications of Members.

B. Members of the Commission shall be residents of the City for the year immediately preceding their appointment, and shall be qualified electors within the City.

C. No member of the Commission may be an employee or officer of the City.

2.09.060 Meetings.

The Commission shall meet monthly or as needed to fulfill its duties.

2.09.070 Responsibilities.

The Commission shall have such duties as are prescribed by California law, including, but not limited to the following:
15 A. Make recommendations to the City Council regarding reasonabl e and practical means for implementing the General Plan or elements of the General Plan, so that it will serve as an effective guide for orderly growth and development, preservation and conservation of open space and natural resources.

B. Provide an annual report to the City Council on the status of the General Plan and progress in its implementation, including the progress in meeting the City’s share of the regional housing needs determined pursuant to Government Code Section 65584, local efforts to remove go vernmental constraints on housing pursuant to Government Code Section 65583, and compliance of the General Plan with the guidelines contained at Government Code Section 65040.2; C. Hold hearings and make recommendations to the City Council on tentative subdivision maps;
D. Annually review the Capital Improvement Program of the City for consistency with the City’s General Plan and make recommendations to the City Council; E. Report and make recommendations to the City Council on the conformity of proposed public land acquisition or disposal with the adopted General Plan; and F. Those duties and responsibilities as described in the Goleta Municipal Code, including but not limited to Section 17.50.040.

2.09.080 Term of Office.

A. Members of the Commission shall be appointed for a four -year term which shall expire at the first regular meeting of the first February following the expiration of the current term of office of the City Councilmember who suggested the commission member’s candidacy pursuant to Section 2.15.040(C).There shall be no limit to the number of terms to which members may be appointed.

B. Members shall serve until their successor have been appointed by the Mayor and approved by the City Council pursuant to Chapter 2.15

2.09.090 Compensation.

The City Council may establish by resolution the compensation to be paid to the members of the Commission.

Chapter 2.11 PUBLIC TREE ADVISORY COMMISSION

2.11.010 Purpose.

The purpose of the Public Tree Advisory Commission shall be to hear appeals of decisions on the planting and removal of public trees as provided under Section 2.11.010, and to provide advice to staff and the City Council on matters related to the Goleta Urban Forest.
16 2.11.020 Created.

A Public Tree Advisory Commission for the City is created.

2.11.030 Members.

The Public Tree Advisory Commission shall be composed of five members.

2.11.040 Appointment.

Commissioners shall be appointed by the Mayor with the approval of the City Council according to the process established in Chapter 2.15.

2.11.050 Qualifications of Members.

B. Three members of the Public Tree Advisory Commission shall be residents of the City
C. The Public Tree Advisory Commission shall be composed of professional and lay members with a demonstrated interest, competence, or knowledge in the following areas: landscape architecture, landscape contracting, horticulture, or urban forestry.

D. No member of the Public Tree Advisory Commission may be an employee or officer of the City.

2.11.060 Meetings.

The Public Tree Advisory Commission shall meet four (4) times per year or as needed to fulfill its duties.

2.11.070 Responsibilities.

The Public Tree Advisory Commission shall have the following responsibilities:

A. Advise the City Council and staff on policies and regulations related to the management of the urban forest.

B. Advise on the development of tree related ordinances.

C. Hear appeals of staff decision related to the planting and removal of trees as provided under Goleta Municipal Code Section 2.11.100.

2.11.080 Term of Office.

A. Members of the Pub lic Tree Advisory Commission shall be appointed to a four - year term. There shall be no limit to the number of terms to which members may be appointed.
17 B. The terms of the members shall be staggered to that approximately one -third of the members are appointed each year.

C. Members shall serve until their successor has been appointed by the Mayor and approved by the City Council pursuant to Chapter 2.15.

2.11.090 Compensation.

The City Council may establish by resolution the compensation to be paid to the members of the Commission.

2.11.100 Appeal to Public Tree Advisory Commission.

A decision made by City staff related to the planting and removal of trees may be appealed to the Public Tree Advisory Commission. However, any decision made by City staff for the protection of the public health and safety of the citizens shall not be subject to appeal. A letter stating the reasons for the appeal, along with the appropriate fee, must be filed with the Public Works Department within the 10 days following the staff decision.

If the 10th day falls on a day that the Public Works Department offices are closed, the appeal period is extended until 5:00 p.m. on the following business day.

2.11.110 Appeal to City Council.

Any persons may appeal a final de cision by the Public Tree Advisory Commission to the City Council within 10 days of the decision becoming final. If a decision is not appealed to the City Council within that period, the decision cannot be appealed. The Public Works Department will notify the Public Tree Advisory Commission as to the scheduled date of the appeal hearing. The Public Tree Advisory Commission will designate a member to attend an appeal hearing.

Chapter 2.12 PARKS AND RECREATION COMMISSION

2.12.010 Purpose.

The purpose of the Parks and Recreation Commission shall be to advise the City Council on all issues related to public parks, open spaces, beaches, and indoor and outdoor recreational facilities and opportunities in Goleta.

2.12.020 Created.

A Parks and Recreation Commission for the City is created.

2.12.030 Members.

The Parks and Recreation Commission shall be composed of seven members. One member shall be a youth member.
18 2.12.040 Appointment.

Commissioners shall be appointed by the Mayor with the approval of the City Council according to the process established in Chapter 2.15.

2.12.050 Qualifications of Members.

B. The Parks and Recreation Commission shall be composed of professional and lay members with a demonstrated interest, competence, or knowledge in the following areas:
 Environmental science, ecology, environmental preservation, environmental restoration or public lands management
 Urban forestry/landscape architecture or horticulture  Social, educational or re creational needs of early childhood, youth, teen, adult and/or senior populations
C. Members of the Parks and Recreation Commission shall be residents of the City.

D. No member of the Parks and Recreation Commission may be an employee or officer of the City.

E. The youth member shall be at least 15 y ears old and not more than 18 years old at the time of appointment.

2.12.060 Meetings.

The Parks and Recreation Commission shall meet six (6) times per year or as needed to fulfill its duties.

2.12.070 Responsibilities.

The Parks and Recreation Commission shall have the following responsibilities:

A. Advise the City Council and staff on policies, standards, guidelines and regulations related to City owned parks, open space, and recreation.

B. Provide residents a platform to discuss the needs, opportunities, curr ent offering of parks and recreational amenities and activities in the City.

C. Promote and stimulate the public interest, and the fullest use of city owned parks, open space and recreational offerings.

D. Advise the City Council on long -range parks, open space , and recreational planning and capital improvement.

E. Additional advisory duties may be requested by the City Council from time to time. 19 2.12.080 Term of Office.

A. Members of the Parks and Recreation Commission shall be appointed to a four - year term. There s hall be no limit on the number of terms members may be appointed.

B. The youth Commissioner shall serve up to a two-year term.

C. Appointments shall be made in such a manner so that no more than four members’ terms expire concurrently.

D. Members shall serve until their successor have been appointed by the Mayor and approved by the City Council pursuant to Chapter 2.15.

2.12.090 Compensation.

City Council may establish by resolution the compensation to be paid to the members of the Commission.

Chapter 2.14 LIBRARY ADVISORY COMMISSION

2.14.010 Purpose.

The purpose of the Library Advisory Commission shall be to advise staff and the City Council on matters affecting the Goleta Valley Library representing the interests of the library’s patrons by recommending programming and services for the library. (Ord. 19-03 § 1)
The Library Advisory Commission shall advise the Library Board of Trustees (Board) and increase community participation in library issues by analyzing the library's needs, considering goals, anticipating future needs and problems, acting as a liaison, acting as a sounding board, and helping to develop consensus for advisement to the Board.

2.14.020 Created.

A Library Advisory Commission for the City is created.

2.14.030 Members.

The Library Advisory Commission shall be composed of five members. (Ord. 19 -03 § 1)

2.14.040 Appointment.

Two members of the Commission shall be appointed by the Mayor with the approval of the City Council according to the process established in Chapter 2.15. Three members of the Commission suggested by the County Board of Supervisors shall be appointed by the Mayor to represent the unincorporated service area of the Goleta Valley. 20 2.14.050 Qualification of Members.

B. Library Advisory Commission members shall be composed of professional and lay members with a demonstrated interest, competence, or knowledge in library science or operations, multigenerational and multicultural education, literacy, English as a Second Language (ESL), public engagement, or civic discourse.

C. Three of the five members must be residents of the unincorporated service area of the Goleta Valley, and one of the three members must be a resident of the Isla Vista Community Services District (CSD).

D. The remaining two members must be residents of the City of Goleta.

E. No member of the Library Advisory Commission may be an employee or officer of the City.

2.14.060 Meetings.

The Library Advisory Commission shall meet six (6) times per year, or as needed to fulfill its duties.

2.14.070 Responsibilities.

The Library Advisory Commission shall have the following responsibilities:

A. Recommending and implementing library goals and objectives to provide library services
B. Reviewing and commenting on recommended changes to library policies C. Performing such other duties as may be requested from time to time by the Board or as may be required by law

2.14.080 Term of Office.

A. Members of the Library Advisory Commission shall be appointed to a three -year term, with no limit on the numbers of terms to which members may be appointed.

B. Appoints shall be made in such a manner so that no more than three members’ terms expire concurrently.

C. Members shall serve until their successor has been appointed by the Mayor and approved by the City Council pursuant to Chapter 2.15.

2.14.090 Appeal to Library Advisory Commission.

A decision made by City staff related to the Goleta Library programming and services may be appealed to the Library Advisory Commission. However, any decision made by 21 City staff for the protection of the public health and safety of the residents shall not be subject to appeal. A letter stating the reasons for the appeal, along with the appropriate fee, must be filed with the Library Department within 10 days following the staff decision.

If the 10t h day falls on a day that the City Hall offices are closed, the appeal period is extended until 5:00 p.m. on the following business day.

2.14.100 Appeal to City Council.

Any persons may appeal a final decision by the Library Advisory Commission to the City Council within 10 days of the decision becoming final. If a decision is not appealed to the City Council within that period, the decision cannot be appealed. The Library Department will notify the Library Advisory Commission as to the scheduled d ate of the appeal hearing. The Library Advisory Commission will designate a member to attend an appeal hearing.

2.14.110 Compensation.

The City Council may establish by resolution the compensation to be paid to the members of the Commission.

Chapter 2.17 Historic Preservation Commission

2.17.010 Purpose.

The purpose of the Historic Preservation Commission is to act as an advisory body to the staff, the Design Review Board, and City Council on all matters pertaining to historic preservation.

2.17.020 Created.

A Historic Preservation Commission for the City is created.

2.17.030 Members.

The Historic Preservation Commission shall consist of seven members.

2.17.040 Appointment.

Commissioners shall be appointed by the Mayor with the approval of the City Council according to the process established in Chapter 2.15

2.17.050 Qualification of Members.

A. Applicants and members must demonstrate respect for the diversity of the Goleta community and be committed to ensuring equity, inclusion, and access fo r all residents and visitors in the provision of government services. 22 B. The Historic Preservation Commission shall be composed of professional and lay members with demonstrated interest, competence, or knowledge in historic preservation. Historic Preservation Commission members may be appointed from among the disciplines of architecture, history, architectural history, planning, archaeology, or other related disciplines, such as American studies, landscape architecture, cultural geography, or cultural anthro pology, to the extent that such professionals are available in the community. Historic Preservation Commission membership may also include lay members who have demonstrated special interest/expertise, competence, experience, or knowledge of Goleta history and historic preservation, and/or are members of local Chumash tribal group(s).

C. A majority of the members shall be residents of the City during incumbency.

D. No member of the Historic Preservation Commission may be an employee or officer of the City.

2.17.060 Meetings.

The Historic Preservation Commission shall meet six (6) times per year or as needed to fulfill its duties.

2.17.070 Responsibilities.

The Historic Preservation Commission shall have such responsibilities as are prescribed in Section 17.50.080 of the Goleta Municipal Code.

2.17.080 Term of Office.

A. The members of the first appointed Historic Preservation Commission shall so classify themselves by lot that three of their number shall term out of office on June 30, 2024, two on June 30, 2025, and two on June 30, 2026.

B. Terms shall be for four years thereafter, with no limit on the number of terms to which members may be appointed.

C. Members shall serve until their successor has been appointed by the Mayor and approved by the City Council pursuant to Chapter 2.15

2.17.090 Compensation.

The City Council may establish by resolution the compensation to be paid to members of the Commission.

Chapter 2.19 Public Engagement Commission

2.19.010 Purpose.

The purpose of the Public Engagement Commission shall be to advise the City Council and staff on matters related to public engagement in City government and governance. 23 2.19.020 Created.

A Public Engagement Commission for the City is created.

2.19.030 Members.

The Public Engagement Commission shall be composed of seven (7) members. One (1) member shall be a youth member.

2.19.040 Appointment.

Commissioners shall be appointed by the Mayor with the approval of the City Council according to the process established in Chapter 2.15

2.19.050 Qualifications of Members.

B. The Public Engagement Commission s hall be composed of professional and lay members with a demonstrated interest, competence, or knowledge in communications, community engagement, community/public relations, non -profit service provisions, marketing, journalism, and/or diversity, equity, and inclusion.

C. Members of the Public Engagement Commission shall be residents of the City.

D. No member of the Public Engagement Commission may be an employee or officer of the City.

E. The youth member shall be at least 15 years old but not more than 18 years old at the time of appointment.

2.19.060 Meetings.

The Public Engagement Commission shall meet four (4) times per year or as needed to fulfill its duties.

2.19.070 Responsibilities.

The Public Engagement Commission shall have the following responsibilities:

A. To advise the City Council and staff on public engagement matters, such as:
i. How the public can become informed about and influence public decisions; ii. How to interest and encourage people to become engaged in civic and political life through elected, appointed and volunteer positions; iii. How the City should best communicate with residents to inform them about public problems, issues and policy matters;
iv. What venues, technologies and available platforms should be used to best reach and inform residents about City government;
24 v. How to ensure equitable communication and outreach and how to ensure that all residents are invited to engage with the City government and comfortable doing so, including Spanish speakers and historically underrepresented groups;
vi. How best to involve residents in public discussion and deliberation on City matters through public comment, community surveying, stakeholder outreach, and other means; and
B. To provide a venue to address opportunities and ways to improve public outreach and increase public engagement, including but not limited to participation in public meetings and events, participation on City Boards and Commissions, or running for public office.

C. To advise the City Council on ensuring a diversity of perspectives (geographically, demographically, linguistically, etc.) are invited to be considered in public decision- making.

D. Any other matters as directed by the City Council.

2.19.080 Terms of Office.

A. Members of the Public Engagement Commission shall be appointed to a four-year term. There shall be no limit on the number of terms members may be appointed.

B. The youth commissioner shall serve up to a two-year term.

C. Appointments shall be made in such a manner so that no more than four members’ terms expire concurrently.

D. Members shall serve until their successor has been appointed by the Mayor and approved by the City Council pursuant to Chapter 2.15.

2.19.090 Compensation.

The City Council may establish by resolution the compensation to be paid to the members of the Commission.

SECTION 3. Effect of Amendment. To the extent any provision of this Ordinance repeals, amends, or supersedes any previous approvals, such repeal or replacement will not affect any penalty, forfeiture, or liability incurred before, or preclude prosecution and imposition of penalties for any violation occurring before, this Ordinance’s effective date.

Any such repealed or superseded part of previous approvals will remain in full force and effect for sustaining action or prosecuting violations occurring before the effective date of this Ordinance.

SECTION 4. No Conflict with Federal or State Law. Nothing in this Chapter is intended to create any requirement, power, or duty that is in conflict with any federal or state law.

25 SECTION 5. CEQA.

Pursuant to Public Resources Code Section 21083.3 and California Environmental Quality Act (CEQA) Guidelines Sections 15061(b)(3) and 15378(b)(5), the proposed Ordinance does not qualify as a "project" for the purposes of CEQA because the Ordinance does not result in direct or indirect physical changes in the environment. The Ordinance proposed does not, by itself, have the potential to have a significant effect on the environment.

SECTION 6. Severability. If any section, subsection, sentence, clause, or phrase of this Ordinance is for any reason held to be invalid or unconstitutional by a decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance.

SECTION 7. Certification. The City Clerk shall certify to the adoption of this ordinance and, within 15 days after its adoption, shall cause it to be published in accord with California Law.

SECTION 8. Effective Date.

This ordinance shall take effect thirty days after its passage and adoption pursuant to California Government Code section 36937.

INTRODUCED ON the 16th day of May, 2023.

PASSED, APPROVED AND ADOPTED this __ day of ____, 2023.

_________________________

PAULA PEROTTE
MAYOR

ATTEST: APPROVED AS TO FORM:

______________________ _________________________
DEBORAH S. LOPEZ MEGAN GARIBALDI

CITY CLERK CITY ATTORNEY

26 STATE OF CALIFORNIA )
COUNTY OF SANTA BARBARA ) ss.

CITY OF GOLETA )

I, DEBORAH S. LOPEZ, City Clerk of the City of Goleta, California, do hereby certify that the foregoing Ordinance No. 23-__was introduced on May 16, 2023 , and adopted at a regular meeting of the City Council of the City of Goleta, California, held on the __ of _____, 2023, by the following roll-call vote, to wit:

AYES:

NOES:

ABSENT:

ABSTENTIONS:

(SEAL)

___________________________
DEBORAH S. LOPEZ

CITY CLERK

27 ATTACHMENT 2
Resolution of the Council of the City of Goleta Setting Forth Certain Guidelines and Procedures for All City Boards and Commissions and Repealing Resolution Nos 07-15, 09-04, 12-77, 12-78, 18-44, and 19-03

28 RESOLUTION NO. 23-xx

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

GOLETA, CALIFORNIA, SETTING FORTH CERTAIN

GUIDELINES AND PROCEDURES FOR ALL CITY BOARDS AND
COMMISSIONS AND RESCINDING RESOLUTIONS NOS 07 -15,
9-04, 12-77, 12-78, 18-44, AND 19-03

WHEREAS, The City Council has adopted certain Rules of Decorum and Procedure applicable to its own members via Resolution No. 12-81 adopted on November 20, 2012, and amended by: Resolution No.14 -01 on January 14, 2014; Resolution No. 16-22 on September 6, 2016; Resolution No. 17-47 on November 7, 2017, Resolution No 18-47 on September 18, 2018; and
WHEREAS, certain policies and expectations apply to the members of the City’s civilian Boards and Commissions; and
WHEREAS, the City Clerk will be developing and promulgating an administrative Handbook for Board and Commission members and wishes to include certain policy direction from the City Council in that document; and
WHEREAS, currently Boards and Commission policies are contained in multiple extraneous documents and resolutions, and staff believe there will be improvements in transparency, consistency and efficiency in creating a single policy document extraneous to the Municipal Code; and

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GOLETA DOES RESOLVE, DETERMINE, AND ORDER AS FOLLOWS:

SECTION 1
The following prior resolutions are hereby re scinded: Resolution Nos 07 -05, 09-04, 12- 77, 12-78, 18-44, and 19-03.

SECTION 2
The compilation of Board and Commission rules and procedures formally adopted by this Resolution, also referred to as Rules and Procedures, supersedes previously adopted and individual Commission rules and procedures. Appointed Board and Commission members are expected to understand and comply with these Rules and Procedures.

Failure to comply with the rules and procedures outlined in this document may be cause for removal of a member from the appointed position pursuant to GMC Section 2.15.080.

SECTION 3

1. Definitions
29 Resolution 23-XX
Boards & Commissions Guidelines and Procedures

a. Member: A duly appointed member of a City Board or Commission, whether a regular or alternate member, but not an elected member of the City Council. Member shall also include non-elected members of the public who serve on City subcommittees with City Councilmembers, such as on the Naming Standing Committee.
b. Boards and Commissions: Those advisory bodies created by the City Council consisting of non-elected members of the public appointed thereto including, but not limited to:

Design Review Board
Historic Preservation Commission
Library Advisory Commission
Parks and Recreation Commission
Planning Commission
Public Engagement Commission
Public Tree Advisory Commission

c. Body: Any City of Goleta Board or Commission.
d. GMC: Goleta Municipal Code . Any section numbers cited herein are accurate as of the adoption date of this Resolution and should be read to anticipate future renumbering without effect on the validity of these policies and procedures.
e. Appointment: Appointment to a Board or Commission pursuant to the GMC (Section 2.15.050).
f. Removal: Removal from a Board or Commission Pursuant to the GMC (Section 2.15.080).
g. Unscheduled Vacancy: A vacancy in a position before the end of the term, as defined under GMC (Section 2.15.070)
h. Brown Act: Government Code § 54950 et seq.
i. Public Records Act: Government Code §6250 et seq.
j. Staff liaison: Those employees to whom an appropriate Department Head has assigned the responsibility to support a Body.

2. Applicability

The policies and procedures in this Resolution will be applicable to the following City of Goleta Boards and Commissions , and such similar Boards and Commissions as may be created by the C ity Council in the future, except a specifically provided otherwise by the GMC or other ordinance duly adopted by the City Council:

30 Resolution 23-XX
Boards & Commissions Guidelines and Procedures

Board or Commission Applicable GMC Chapter
Design Review Board 2.08
Historic Preservation Commission 2.17
Library Advisory Commission 2.14
Parks and Recreation Commission 2.12
Planning Commission 2.09
Public Engagement Commission 2.19
Public Tree Advisory Commission 2.11

3. Reservation of Council’s Policy Making and Financial Authority Except as required by state law, all Boards and Commissions serve in an advisory capacity, and the ultimate policy-making authority in all matters and authority to commit City resources shall reside exclusively with the elected City Council.

4. Subject Matter Jurisdiction
A. Bodies shall limit their activities to matters defined by the relevant Chapter(s) of the Municipal Code to be within their subject matter jurisdiction, or to those occasional additional special matters of limited duration that may be referred to the Body by the direction of the City Council.

B. Unless directed otherwise by the City Council, bodies shall refrain from consideration of policy issues that are under active consideration by the City Council.

C. Members of a Body shall act collectively in a properly noticed and co nstituted meeting; individual members do not have authority to make representations, make decisions or take actions on behalf of the Body unless expressly authorized by a majority of the Body to do so.

5. Noninterference with Staff
A. The City Manager shall be responsible only to the City Council for the proper administration of the affairs of the City.

B. No member shall interfere with the execution by the City Manager of his or her powers and duties, including but not limited to:
a. Ordering or attempting to influence , directly or indirectly, the appointment of any person to employment, or his or her removal therefrom.
b. Ordering or attempting to influence, directly or indirectly, the selection or termination of consultants and contractors.

C. Except for the purpose of inquiry, Members shall deal with the administrative service under the jurisdiction of the City Manager solely through the City Manager, and no member shall give orders to any subordinate of the City 31 Resolution 23-XX
Boards & Commissions Guidelines and Procedures

Manager or attempt to influence the manner by which an employee performs assigned functions, either publicly or privately.

D. The City Manager may, but is not required to, seek advice from a Body on administrative matters, consistent with that Body’s subject matter jurisdiction.

6. Brown Act
All bodies and members shall comply with the requirements of the Brown Act, including but not limited to those related to:

A. Open and Public Meetings
B. Notice and Agenda Requirements
C. Public Comment
D. Avoiding discussion of non-agenda items at meetings
E. Avoiding direct or indirect deliberations outside of appropriately noticed meetings (i.e., through ex parte communication with a quorum of colleagues, or through serial meetings as a result of staff contact, or contact with constituents, developers and lobbyists).

7. Public Records Act
Accurate and permanent records of the acts (e.g., recommendations, resolutions, transactions, findings and determinations) of each body shall be kept, and such records shall have the same status as records of other administrative departments of the City.

All bodies and members shall comply with the requirements of the Public Records Act and the City’s Records Retention Policy, including but not limited to:

A. Retention of Public Records
B. Production of Public Records Upon Request ( Including those stored on personal devices and accounts . Members are advised to store records of City business only City devices and accounts.)
C. Exemptions from Disclosure: Personnel Records, Medical Records, Investigative Records, Pending Litigation, Voter Informat ion, Tax Payer Information, Law Enforcement Records, Attorney Client Privilege & Work Product, Trade Secrets, Copyrighted material, etc.

Members will refer all requests for public records to the City Clerk and will comply with the City Clerk’s direction in producing or withholding any public records to which they have access.

8. Policies Against Discrimination and Harassment
Members shall comply with all provisions of state and federal law and all City policies prohibiting discrimination and harassment against a staff member or any 32 Resolution 23-XX
Boards & Commissions Guidelines and Procedures

individual who serves or does business with the City. Members will be required to read and sign acknowledgement of the City’s Non-Discrimination and Harassment Policy as a condition of service. All members will participate in mandatory harassment training.

9. Information Technology Policies
Members with access to City technology resources (including but not limited to hardware, software, and City accounts, including City email accounts and 3rd party website accounts created using a City email account ) or who use their own technology resources in the conduct of City business shall comply with all policies related to such use. Members will be required to read and sign acknowledgement of the City’s Information Technology Policy as a condition of service.

10. Code of Ethics and Conflict of Interest
A. All members will comply with the City’s Code of Ethics as outlined in Chapter

2.07 of the GMC including, but not limited to the following:
i. Responsibilities of Public Office. (GMC Section 2.07.030) ii. Dedicated Service. (GMC Section 2.07.040)
iii. Fair and Equal Treatment. (GMC Section 2.07.050)
iv. Use of Public Property. (GMC Section 2.07.060)
v. Obligations to Citizens. (GMC Section 2.07.070)
vi. Conflict of Interest—General. (GMC Section 2.07.080) vii. Compliance with State Law. (GMC Section 2.07.090)
B. All members shall file financial disclosure statements in accordance with the provisions of the California Political Reform Act and the City’s Conflict of Interest Code.

C. All members will participate in mandatory ethics training.

11. Political Activities
Members will not use and/or permit the use of public resource s (i.e., any City- owned property or asset, including but not limited to City facilities, computers, telephones, email accounts, or City identification and indicia of office) for their own political campaigns, or to support or oppose the approval or rejection of a ballot measure, or the election or defeat of a candidate . Members will comply with related provisions of state law, including but not limited to CA Government Code sections 54964 and 8314.

12. Prohibition of Workplace Bullying
Members shall refrain, as a condition of continued service, from abusive conduct (“bullying”) toward City staff. Abusive conduct is defined by the California 33 Resolution 23-XX
Boards & Commissions Guidelines and Procedures

Government Code, Section 12950.1(i)(2) as workplace conduct, with malice, that a reasonable person would find hostile, offensive and unrelated to an employer’s legitimate business interests.

Abusive conduct includes, but is not limited to, verbal abuse, derogatory remarks, threatening verbal or physical conduct, intimidation, humiliation and gratuitous sabotage that undermines an individual’s ability to work. Abusive conduct generally consists of more than a single act, however a single act that is especially severe and egregious may constitute abusive conduct.

13. Training Requirements
As a condition of continued service, members will participate in all training required by the City including but not limited to training on the following topics: Rosenberg’s Rules of Order Revised, AB1235 conflicts of interest, harassment avoidance (including that satisfying AB 1825, AB 1661, AB 2053, and SB 396), and training on the Brown Act and Public Records Act.

14. Encouragement of Public Engagement
The City Council values full input from the public on matters related to City policy and decisions. The members of each Body shall encourage, a nd shall not discourage, individuals and organizations that have an interest in the subject matter jurisdiction of the Body to participate in City meetings and events and to provide public comment, whether written or oral, to the Body’s members and/or to the City Council on City matters.

15. Meeting Agendas
A. Agendas shall be posted for public review as required by the Brown Act.

B. Agenda topics shall be limited to the subject matter jurisdiction specifically delegated to the Body by the City Council.

C. The City Council may, from time to time, refer other matters to the agenda of the Body through majority vote.

D. Staff will develop agendas and place topics on the agenda in consultation with the Body’s current Chairperson. Disagreements about agenda topics will be referred to the City Manager , whose decision will be final. The City Manager will notify the members of the City Council of such decision.

16. Meetings
A. Before the first meeting of each calendar year, each Body shall establish dates for meetings in the upcoming year, including the number of regular meetings established under the Goleta Municipal Code.

B. Each Body may hold additional regular and special meeti ngs as deemed necessary or expedient, subject to the availability of a quorum of members and 34 Resolution 23-XX
Boards & Commissions Guidelines and Procedures

staff liaisons. Due to demands on staff time, holding more than three additional meetings in a calendar year shall require the City Manager’s approval.

C. Members will attend all meetings and arrive promptly, keeping absences and tardiness to a minimum.

D. As provided under Municipal Code Section 2.15.080, a member of any City board or commission is automatically removed from office if the member is absent without excuse from three regular meetings of the respective board or commission in any fiscal year. Action to excuse a member’s absence from a meeting will consist of a majority vote of the remainder of the board or commission members and must be recorded in the meeting minutes.

17. Quorums
A Body must have a quorum to act. Except as may be specifically provided in the Goleta Municipal Code, a quorum for a Body shall constitute a simple majority of the members of that Body.

18. Rosenberg’s Rules of Order Revised
To the extent these policies and procedures do not address an issue of parliamentary procedure for legislative Body meetings, Rosenberg’s Rules of Order Revised: Simple Parliamentary Procedures for the 21st Century shall apply to all meetings of City Boards and Commission.

19. Selection of Officers
A. Commission reorganization, including rotation of the roles of the Chair and Vice Chair, occurs annually at the meeting as close as possible to February 1st of each year. This is designed to allow any newly appointed members time to acclimate and make an informed selection.

B. The results of the vote should be publicly announced; and the vote recorded in the minutes.

C. Nomination of commissioners to serve as Chair and Vice Chair for the coming year can be made by any of the current commissioners in attendance.

D. The Chair and Vice Chair are elected by the majority of the commission for a one-year term and hold office until their successors are elected or until their terms as members of the commission expire.

E. The Role of the Chair shall be to:
i. Consult with the staff liaison, as needed, on upcoming agendas; ii. Serve as the presiding member over meetings of the Body, in accordance with Rosenberg’s Rules of Order Revised and City policies; iii. Ensure that consideration of items on the agenda move along without delay.
iv. Ensure that public commenters, petitioners, proponents, and opponents are heard but not allowed to disrupt the meeting.
35 Resolution 23-XX
Boards & Commissions Guidelines and Procedures

v. Ensure that decorum is maintained at the meeting. If neces sary, consider calling for a brief recess if orderly conduct of the meeting is being disrupted.
vi. Ensure that each member of the Commission is provided an opportunity to completely express their views on items of business.

F. The Chair may correspond or provide comment on behalf of the Commission if the opinions expressed on behalf of the Commission are on a topic that is consistent with the subject matter jurisdiction delegated to Body by the City Council and are consistent with the consensus of the Body.

20. Staff Liaisons
Each Board or Commission shall be supported in conducting its meetings by a Department Head and/or that Department Head’s delegated subordinate staff.

Board or Commission Department Head
Design Review Board Planning & Env Review
Historic Preservation Commission Planning & Env Review
Library Advisory Commission Neighborhood Services
Parks and Recreation Commission Neighborhood Services
Planning Commission Planning & Env Review
Public Engagement Commission City Manager Department
Public Tree Advisory Commission Public Works

SECTION 4.

The City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.

PASSED, APPROVED AND ADOPTED this __ day of _____ 2023.

__________________________

PAULA PEROTTE, MAYOR

ATTEST: APPROVED AS TO FORM:

_________________________ __________________________
DEBORAH S. LOPEZ MEGAN GARIBALDI

CITY CLERK CITY ATTORNEY
36 Resolution 23-XX
Boards & Commissions Guidelines and Procedures

STATE OF CALIFORNIA )
COUNTY OF SANTA BARBARA ) ss.

CITY OF GOLETA )

I, DEBORAH S. LOPEZ, City Clerk of the City of Goleta, California, DO HEREBY CERTIFY that the foregoing Resolution No. 23-__ was duly adopted by the City Council of the City of Goleta at a regular meeting held on the ___ day of ______, 202 3 by the following vote of the Council:

AYES:

NOES:

ABSENT:

(SEAL)

_________________________
DEBORAH S. LOPEZ

CITY CLERK

37 ATTACHMENT 3
Resolutions Recommended for Repeal (Nos 07-15, 09-04, 12-77, 12-78, 18-44, and 19- 03)

38 39
40 41
42 43
44 45
46 47
48 49
50 51
52 53
54 55
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RESOLUTION NO. 19-03

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GOLETA, CALIFORNIA, RESCINDING RESOLUTION NO. 18-29

AND ADOPTING BY-LAWS FOR THE LIBRARY ADVISORY

COMMISSION
WHEREAS, on March 7, 2017, the City Council adopted Ordinance No. 17-01 establishing a municipal library and creation of a Library Board of Trustees; and
WHEREAS, on June 19, 2018, the City Council adopted Resolution No. 18-29 establishing a Library Board of Trustees stipend and adoption of by-laws; and
WHEREAS, on February 5, 2019, the City Council conducted the first reading of an amendment to Ordinance No. 17-01, designating the Goleta City Council as the Library Board of Trustees pursuant to Education Code Sections 18910 et seq.; and
WHEREAS, on February 5, 2019, the City Council conducted the first reading of Ordinance No. 19-03 which added Chapter 2.14 to Title 2 of the Goleta Municipal Code relating to the establishment of a Library Advisory Commission; and
WHEREAS, the purpose of the Library Advisory Commission is to represent the interests of the Goleta Library patrons by recommending programming and services for the library, subject to the approval of the Library Board of Trustees; and
WHEREAS, this resolution serves to establish by-laws for the Library Advisory Commission by organizing and defining its duties, delineating the appointment and removal of its members; and
WHEREAS, this resolution rescinds and replaces Resolution No. 18-29.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF GOLETA, AS FOLLOWS:

SECTION 1. Resolution No. 18-29 is rescinded and of no further force or effect.
76 SECTION 2. The Library Advisory Commission shall have the power and duty to make recommendations to the City Council on library matters, as detailed in the by-laws attached hereto as Exhibit A.

SECTION 3. Compensation is set at $50 per meeting for each attending member of the Library Advisory Commission.

SECTION 4. The City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.

PASSED, APPROVED AND ADOPTED this 5th day of February 2019. t~:r:~
MAYOR
ATIEST :

Resolution No. 19-03 Rescinding Resolution No. 18-29 and Adopting By-Laws for the Library Advisory Commission 77 STATE OF CALIFORNIA )
COUNTY OF SANTA BARBARA ) ss.

CITY OF GOLETA )
I, DEBORAH S. LOPEZ, City Clerk of the City of Goleta, California, DO HEREBY CERTIFY that the foregoing Resolution No. 19-03 was duly adopted by the City Council of the City of Goleta at a regular meeting held on the 5th day of February, 2019 by the following vote of the Council:

AYES: MAYOR PEROTIE, MAYOR PRO TEMPORE RICHARDS,

COUNCILMEMBERS ACEVES, KASDIN AND KYRIACO
NOES: NONE
ABSENT: NONE
ABSTENTIONS: NONE
(SEAL)
~ CITY CLERK
Resolution No 19-03 Rescinding Resolution No. 18-29 and Adopting By-Laws for the Library Advisory Commission 78 CITY OF GOLETA

LIBRARY ADVISORY COMMISSION

BYLAWS AND GUIDELINES
Resolution No. 19-03, Exhibit A
79 Resolution No. 19-03, Exhibit A
SECTION 1.0 INTRODUCTION

1.1 PURPOSE
The purpose of the Library Advisory Commission (Commission) is to advise the Library Board of Trustees (Board) and increase citizen participation in library issues by analyzing the library's needs, considering goals, anticipating future needs and problems, acting as a liaison, acting as a sounding board, and helping to develop consensus for advisement to the Board.

These bylaws and guidelines establish the rules and procedures that govern the the Library Advisory Commission in order to ensure uniformity and transparency of procedures, fairness to the public and interested parties, and compliance with legal requirements in matters heard by the Commission.

1.2 AUTHORITY
The Goleta City Council established the Library Advisory Commission in February of 2019 (Ordinance No.19-03 ; Codified at Goleta Municipal Code sections 2.14.010-2.14.110).

1.3 DUTIES
The Commission shall have the powers and duties specified below, acting in an advisory capacity to the Board in matters pertaining to the management, administration, operation, development, improvement and maintenance of libraries with the Goleta library system, including but not limited to:
1) Reviewing contracts for library services, acquisitions and equipment, and making recommendations on those contracts to the Board consistent with Goleta Municipal Code 3.05, Purchasing System;
2) Recommending and implementing library goals and objectives, as well as policies and procedures necessary to provide library services; 3) Submitting an annual report on the condition of the library to the Board and State Librarian on or before August 31, pursuant to Education Code 18927;
4) Reviewing the bi-annual budget in order to make recommendations to the Board; and
5) Performing such other duties as may be requested from time to time by the Board or as may be required by law.
80 Resolution No. 19-03, Exhibit A
SECTION 2.0 COMPOSITION

2.1 MEMBERS
The Commission members shall be composed of five (5) members representative of the Goleta Library service area.

Members of the Commission shall be appointed by the Mayor with the consent of the City Council.

The Mayor will always appoint, and the City Council will always consent to three members suggested by the County Board of Supervisors. These members must be residents of the unincorporated service area of the Goleta Valley, and one of the three members must be a resident of the Isla Vista Community Services District (CSD).

The remaining two members must be residents of the City of Goleta.

2.2 COMPENSATION
The Library Advisory Commission shall receive compensation as determined by the City Council, established by Resolution .

2.3 QUORUM
Three members of the Commission shall constitute a quorum. At least one of the three members shall be a member residing in the City of Goleta.

2.4 ORGANIZATION
The Commission may appoint standing or ad hoc subcommittees from its membership and, with the consent of the City Council, may appoint sub committees comprised of non-Commission members.

The Commission may adopt by-laws, rules and regulations as necessary for the administration, government and protection of the libraries under its management and all property belonging to the libraries, subject to approval by the Library Board of Trustees.

The City Manager, or his or her designee, shall serve as the staff liaison to the Commission.

SECTION 3.0 GENERAL INFORMATION

3.1 MEETING DATES AND LOCATION
81 Resolution No. 19-03, Exhibit A
The Library Advisory Commission meetings shall occur as follows:

A minimum of one regular meeting shall be held each month in City Council Chambers. A special meeting may be called at any time by the Library Director. If a holiday falls on a normal meeting date, the meeting will be held on the same day the following week or at the discretion of the Library Director. Dates, times . and locations of meetings shall be posted in the usual manner in accordance with Government Code§ 54950 et seq. (the Ralph M. Brown Act).

3.2 AGENDA ORGANIZATION
Agendas shall generally be organized as follows:

1. Public Comment

2. Consent Calendar

3. Discussion/Action

4. Future Agenda Items
Agendas for current meetings, as well for past meetings and minutes are available on the Internet at www.cityofgoleta.org.

SECTION 4.0 MEETING CONDUCT

4.1 MEETING CONDUCT
The rules of order which govern the Library Advisory Commission meetings shall be the same as those used by the City Council unless otherwise provided herein.

4.2 BROWN ACT
Pursuant to the Ralph M. Brown Act (Government Code§ 54950 et seq.), all meetings of the Library Advisory Commission, including study sessions and workshops, must be open and public. This means that a quorum of Commission members shall only discuss related business in a public meeting. Furthermore, meeting agendas shall be posted in a public place at least 72 hours in advance of the hearing and topics shall be limited to those on the agenda.

4.3 PUBLIC COMMENT
A public comment period is available to all members of the public to discuss issues of concern with the Commission regarding items not on the agenda.

However, such issues should be within the jurisdiction of the Commission .

4.4 DISCUSSIONS OUTSIDE OF REGULARLY NOTICED MEETINGS
82 Resolution No. 19-03, Exhibit A
Private discussions between applicants and individual members, or groups of members, do not reflect the consensus of the entire Commission and may not be construed as an interpretation of the Commission's recommendations. Members shall disclose any such discussions at regularly scheduled meetings. Such discussions may not involve a quorum of the Commission members.

4.5 AGENDA MANAGEMENT
The primary role of the Commission President is to conduct the meeting so that the work of the Commission may reasonably be completed within the allotted time. To this end, the Library Director should limit the number of items scheduled for particular agendas in order to manage the length of the meeting.

4.6 CONFLICT OF INTEREST
Members of the Library Advisory Commission must comply with all regulations prohibiting participation by officials with conflicts of interest. If a member has a conflict of interest for an item that is before the Commission, the member must step down and not participate in the review nor be counted for purposes of a quorum.
83 ATTACHMENT 4
A Resolution of the City Council of the City of Goleta, California, to Increase the Compensation for Board and Commission Members

84 RESOLUTION NO. 23-__

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

GOLETA, CALIFORNIA, TO INCREASE THE COMPENSATION

FOR BOARD AND COMMISSION MEMBERS

WHEREAS, since the City’s incorporation in 2002, the City Council has created seven boards and commissions to advise the City Council including: the Design Review Board, the Library Advisory Commission, the Parks and Recreation Commission, the Planning Commission, t he Public Engagement Commission; the Public Tree Advisory Commission, and the H istoric Preservation Commission; and

WHEREAS, pursuant to Goleta Municipal Code Section 2.01.060, “Stipends”, the City Council may by resolution establish stipends to compensate members of City advisory commissions and committees that have been established by resolutio n or ordinance for their service to the City , and that the amount of the stipend for members of each commission or committee shall be set by resolution and may be amended periodically; and

WHEREAS, the compensation for board and commission m eeting attendance was established under various resolutions including but not limited to Resolution No. 22-64; Resolution No. 19-03; Resolution 12-77; Resolution 07-15; Resolution No.18-44; and Resolution No. 15-15; and

WHEREAS, the City wishes to increase such compensation to account for changes in the consumer price index (CPI) since initial compensation levels were established almost twenty years ago.

NOW, THEREFORE, BE IT RESOLVED BY T HE CITY COUNCIL OF
THE CITY OF GOLETA, AS FOLLOWS:

SECTION 1. - Applicability: Compensation rates established herein will be applicable to the Design Review Board, the Library Advisory Commission, the Parks and Recreation Commission, the Planning Commission, the Public Engagement Commission; the Public Tree Advisory Co mmission, the Historic Preservation Commission, and such other boards and commissions to which Council may choose to apply them in the future.

SECTION 2.- Compensation Rates: Effective July 1, 2023, the compensation for the City’s Boards and Commissions shall be as follows:

For Planning Commission Members:
$150.00 per public hearing, meeting or workshop for each attending member $300.00 one-time training stipend for each member
For other Board and Commission Members:
$75.00 per public hearing, meeting or workshop for each attending member 85 @BCL@8C2EA0D6 A Resolution of The City Council of The City of Goleta, California, To Increase The Compensation of Specific City Board And Commission Members

SECTION 3. Waiver for Education or Community Service Credit:

A youth or student member may choose to waive compensation in order to allow the youth or student member to receive school or other educational or community service credit.

SECTION 4. Supersession: This Resolution setting compensation rates for boards and commissioners shall supersede all other res olutions setting compensation for the same.

SECTION 5. The C ity Clerk shall certify to the passage and adopti on of this resolution and enter it into the book of original resolutions.

PASSED, APPROVED AND ADOPTED this __ day of _____ 2023.

__________________________

PAULA PEROTTE, MAYOR

ATTEST: APPROVED AS TO FORM:

_________________________ __________________________
DEBORAH S. LOPEZ MEGAN GARIBALDI

CITY CLERK CITY ATTORNEY

86 @BCL@8C2EA0D6 A Resolution of The City Council of The City of Goleta, California, To Increase The Compensation of Specific City Board And Commission Members

STATE OF CALIFORNIA )
COUNTY OF SANTA BARBARA ) ss.

CITY OF GOLETA )

I, DEBORAH S. LOPEZ, City Clerk of the City of Goleta, California, DO HEREBY CERTIFY that t he foregoing Resolution No. 23-__ was duly adopted by the City Council of the City of Golet a at a regular meeting held on the ___ day of ______, 2023 by the following vote of the Council:

AYES:

NOES:

ABSENT:

(SEAL)

_________________________
DEBORAH S. LOPEZ

CITY CLERK

87 ATTACHMENT 5
Notice of Exemption

88 NOTICE OF EXEMPTION (NOE)

1 To: Office of Planning and Research From: City of Goleta P.O. Box 3044, 1400 Tenth St. Rm. 212 130 Cremona Drive, Suite B Sacramento, CA 95812-3044 Goleta, CA 93117

Clerk of the Board of Supervisors
County of Santa Barbara
105 E. Anapamu Street, Room 407
Santa Barbara, CA 93101

Subject: Filing of Notice of Exemption

Project Title:

Ordinance Amendment to Title 2 of the Goleta Municipal Code making various changes to Chapter 2.08 (Design Review Board), Chapter 2.09 (Planning Commission), Chapter 2.11 ( Public Tree Advis ory Commi ssion), Chapter 2.12 (Parks and Recreation Commission), 2.14 (Library Advis ory Commission), 2.17 (Historic Preservation Commission and adding a new Chapter regarding the Public Engagement Commission and adopts an associated Resolution relating to administrative documents.

Project Applicant
City of Goleta

Project Location:

Address: N/A – City Wide
City: Goleta CA 93117
County: Santa Barbara
APN: N/A - City Wide

Description of Nature, Purpose, and Beneficiaries of the Project:

In general, t he Ordinance Amendment and associated Resolution makes the following changes:
 Establishes the Public Engagement Commission as a regular City Commission and codify the Commission in the Municipal Code;  Modernizes, standardize s, and simplif ies City M unicipal Code sections related to all City boards and commissions that were created at different times over the City’s history to provide more efficiency, transparency and predictability;
 Amends, or in some cases establishes, required or desirable qualifications for board member s and commissioners (professional or otherwise) that are consistent with the role of the board or commission and yet broad enough to allow diverse participation;
 Eliminates extraneous documents, such as bylaws and commission - specific resolutions, which are repetitive of Municipal Code provisions, identical to provisions in other commissions’ documents, and often out -of- 89 NOTICE OF EXEMPTION (NOE)

2 date, and instead establish a single Resolution covering such generally applicable administrative matters as the City Council deems appropriate;  Establishes and emphasize s various important policies and good government principles related generally to all boards and commissions, such as the u se of Rosenberg’s Rules of Order, Brown Act compliance, the Ethics Code, the r eservation of policymaking to elected officials (except as required under state law), noninterference with staff, non - discrimination and harassment, use of computing resources, etc.; and  Establishes a longer potential term of two years for student board a nd commission members and allow them to continue to serve out their terms after graduation, as long as they remain Goleta residents.

Beneficiaries of the Project are the citizens of Goleta.

Name of Public Agency Approving the Project: Goleta City Council

Name of Person or Agency Carrying Out the Project: City of Goleta

Exempt Status: (check one)
 Ministerial (Section 15268):
 Declared Emergency (Section. 15269(a):
 Emergency Project (Section 15269(b) (c):
 Categorical Exemption: State the type and Section number:
√ Other: Section 15061 (b) (3)

Reason(s) why the project is exempt:

Pursuant to CEQA Guidelines Sections 15061(b)(3) and 15378(b)(5), the proposed Ordinance does not qualify as a "project" for the purposes of CEQA because the Ordinance does not result in direct or indirect physical changes in the environment. The Ordinance Amendment and Resolution does not have the potential to cause a significant e ffect on the environment as the regulations and administrative documents relating to various City of Goleta appointed 4 Boards and Commission will not lead to development. As such, the proposed Ordinance is exempt from CEQA review.

City of Goleta Contact Person, Telephone Number, and Email:

Kristy Schmidt, Assistant City Manager
805-961-7522
[email protected]

Peter Imhof Planning and Environmental Review Director Date 90 NOTICE OF EXEMPTION (NOE)

3 If filed by the applicant:

1. Attach certified document of exemption finding.

2. Has a Notice of Exemption been filed by the public agency approving the project?
Yes No

Date received for filing at OPR: _____________________________________________

Note: Authority cited: Section 21083 and 211110, Public Resources Code Reference: Sections 21108, 21152.1, Public Resources Code 91 ATTACHMENT 6:

Staff Presentation
92 Boards &
Commissions
Document Updates
May 16, 2023
5/16/2023
93 Presentation
Month Day, Year City Council/Committee Meeting Name 2
• Purpose of Updates
• Municipal Code Updates
• Policy Resolution
• Increase to Compensation (Stipends)
• Next Steps
5/16/2023
94 City of Goleta
Advisory Boards & Commissions
• Design Review Board (“DRB”)
• Library Advisory Commission (“LAC”)
• Parks and Recreation Commission (“PRC”)
• Planning Commission (“PC”)
• Public Engagement Commission (“PEC”)
• Public Tree Advisory Commission (“PTAC”)
• Historic Preservation Commission (“HPC”)
35/16/2023
95 City of Goleta
Advisory Boards & Commissions
• Design Review Board (“DRB”)
• Library Advisory Commission (“LAC”)
• Parks and Recreation Commission (“PRC”)
• Planning Commission (“PC”)
• Public Engagement Commission (“PEC”)
• Public Tree Advisory Commission (“PTAC”)
• Historic Preservation Commission (“HPC”)
• Created at different times
• Municipal Code Sections not
consist
ent in
• Organization
• Wording
• With Title 17 (Zoning)
• Extraneous Documents
• Contain similar provisions
• Repeat or conflict with
Muni Code pro
visions
• In some cases, cause
confusion as t
o roles
45/16/2023
96 Goals of Updates
•Establish ongoing role for Public Engagement Commission and codify in Municipal Code
•Modernize, standardize, and simplify City Municipal Code sections for all City boar
ds and commissions to provide more efficiency,
transparency and consistency
•Amend (or establish) required or desirable qualifications •Establish a DEI-related qualification for all members
55/16/2023
97 Goals of Updates
•Eliminate extraneous documents (bylaws and resolutions) •Approve Rules and Procedures consistent with good government pr
actices
•For youth commissioners: term up to 2 years, remove student requ
irement
•Increase the compensation for Board and Commission members (stipends)
65/16/2023
98 A Permanent Role for PEC
•PEC has completed its original limited purpose
•Recommend continuing as a permanent commission (new GMC Chapter

2.19)
•Responsibilities to advise the City Council and staff on public eng
agement matters
• Educate public on becoming informed & involved, communication and engagemen
t strategies, outreach platforms, equitable communications, etc. •Keep current membership, but not DEC member requirement •PEC was supportive of this new role (August 2022 meeting) 75/16/2023
99 Municipal Code Changes Generally
•Consistent order of sections
•Consistent wording (where applicable)
•Consistent with new Title 17 (PC and DRB)
•Consistent feel to provisions on purpose and responsibilities throughout
•Included some wording from extraneous documents
•Youth commissioners (up to 2-year term, student not required) •HPC Terms: Add terms for 2 new seats to expire 6/2024
85/16/2023
100
Member Qualifications
•Already exist for DRB, HPC, PTAC
•Helps to signal to applicants likely to be interested and successful •Helps staff develop interview questions for Council
•Want to be broad enough, in most cases, to allow for a layperson with a demonstr
ated interest
Changes recommended
• DRB: Requires 2 licensed architects and 2 licensed landscape professionals •Change one “licensed landscape professional” to professional in a design-rela
ted field, and make clear that a resident professional may satisfy both requirements for quorum
95/16/2023
101
Member Qualifications
•Other Boards and Commission: Professional and lay members with a demonstrated interest, competence, or knowledge in:
• HRC: (no change) historic preservation and other enumerated fields • PTAC: (slightly expanded) landscape architecture, landscape con
tracting, horticulture, or urban forestry
• PRC: list of various environmental, horticultural, or recreation-related fields
• LAC: library, education, literacy, ESL, public engagement, or civic discour
se
• PEC: communications, community engagement, community/public relat
ions, non-profit service provisions, marketing, journalism, and/or diversity, equity, and inclusion
105/16/2023
102
Regular Meetings
Four (4) times per year, or as needed to fulfill its duties:
• Public Engagement Commission (currently 6 times)
• PTAC (currently no number of regular meetings identified) Six (6) times per year
, or as needed to fulfill its duties.
• Parks and Recreation Commission (currently 6 times)
• Library Advisory Commission (currently monthly)
• Historic Preservation Commission (currently every other month) Monthly
, or as needed to fulfill its duties
• Design Review Board (currently monthly)
• Planning Commission (currently monthly)
115/16/2023
103
Single Set of Rules & Procedures
• Rescind various commission-specific extraneous documents • Adopt Rules and Procedures applicable to all boards & commissions • Subject Matter Jurisdiction, Reservation of Council’s Policy Making and Financial Authority
• Noninterference with Staff
• Encouragement of Public Engagement
• Compliance with Brown Act, Public Records Act
• Policy Against Discrimination and Harassment, Prohibition of Workplace Bullying • Information Technology Policies
• Code of Ethics and Conflicts of Interest, Political Activities • Training Requirements
• Meeting Agendas , Meetings, Quorums, Selection of Officers , use of Rosenber
g’s Rules of Order Revised
125/16/2023
104
Compensation
STIPENDS Current New
Planning Commission
• Per meeting attended
• One-time training allowance
$100
$200
$150
$300
Other Boards and Commissions
• Per meeting attended $50 $75
13 Based on cost-of-living increase since 2007
Estimated annual cost: $15,000
5/16/2023
105
Next Steps
•City Manager’s Department staff to present these changes at each board
and commission
•New citywide Nondiscrimination & Information Technology Policies to Council (June), and then f
or signature to each board and commission
member
•Group Brown Act training by City Attorney on June 1
•City Clerk to create Handbook for Board and Commission Members •Additional changes as needed
145/16/2023
106
Questions?
155/16/2023
107

Goleta City CouncilMay 16, 2023

Goleta City Council
May 16, 2023