.
TO: Mayor and Councilmembers
FROM: Charles W. Ebeling, Public Works Director
CONTACT: Melissa Nelson, Environmental Services Manager SUBJECT: Public Works Environmental Services Professional Services Agreements for Fiscal Year 2023-2024
RECOMMENDATION:
Authorize the City Manager to execute Amendment No. 3 to Professional Services Agreement No. 2021-008 with MNS Engineers Inc., for Stormwater Engineering Services for Construction Project Review, to increase compensation by $200,000 for a new total not-to-exceed amount of $593,000, extend the termination date by one year to June 30, 2024, and to update the schedule of fees.
BACKGROUND:
The Public Works Department (Public Works) has contracted with MNS Engineers Inc. (MNS) for support of stormwater development review and stormwater programs required by the City’s Phase II Municipal Separate Storm Sewer System (MS4) National Pollutant Discharge and Elimination Permit. On February 4, 2021, MNS was awarded Professional Services Agreement No. 2021-008 with the City and staff recommends an amendment to the agreement to provide continued service through Fiscal Year 2023-24.
The MS4 Permit requires the City to implement a stormwater construction and post- construction program, which entails document and plan reviews, site inspections, post - construction stormwater structural control measures maintenance agreements, final site approval, tracking numerous projects and metrics, regulatory reporting and communication, and construction documentation.
DISCUSSION:
The number of active stormwater -relevant private development projects has increased roughly ten times from last year, and staff expects an increasing trend to continue in FY 2023-24. With the current number of private development projects, we anticipate an increase in workload reflected in Amendment No. 3. Time spent on the review of private development is reimbursed by the applicant and therefore not a fiscal impact to the General Fund. It is therefore justified to continue a professional services agreement with MNS, based on their performance and experience with Goleta’s programs. MNS is also on the City’s pre-authorized qualified list of Environmental Services consultants.
Agenda Item B.20
CONSENT CALENDAR
Meeting Date: June 6, 2023
1 Public Works staff recommends amending the contract with MNS to provide document and plan review for stormwater compliance for private deve lopment projects, in addition to other aspects of compliance related to construction and post-construction stormwater requirements. The recommended Amendment No. 3 to Professional Services Agreement No. 2021-008 with MNS Engineers, Inc . is provided in Atta chment 1. The original MNS Engineers, Inc. Agreement No. 2021-008 and subsequent Amendments are provided in Attachment 2.
FISCAL IMPACTS:
There are sufficient funds in the proposed FY 202 3-24 budget for the subject amendments, so no new additional appropriations are necessary. The MNS contract amount will be billed primarily to developer deposit accounts so City funding will only be needed for the non-reimbursable component.
GL Account Funding Source
Proposed Budget
FY 2023-24
Amended
Contract
Amounts
211-50-5900-51200 Solid Waste Fund $75,000 $50,000
Developer Deposit
Accounts Developer Deposit N/A $150,000
ALTERNATIVES:
The City Council may elect not to authorize this agreement amendment and direct the Public Works Department to seek statements of qualifications and proposals from additional qualified firms. Depending on which agreements the City Council does not authorize, doing so could cause regulatory noncompliance, resulting enforcement action/litigation, and potentially future fiscal impacts, depending on the nature of any non- compliance.
ATTACHMENTS:
1. Amendment No. 3 to Professional Services Agreement No. 2021-008 with MNS Engineers, Inc.
2. MNS Engineers, Inc. Agreement No. 2021-008, Amendment No. 1 to Agreement No. 2021-008 and Amendment No. 2 to Agreement No. 2021-008
Reviewed By: Legal Review By: Approved By:
___________________ ___________________ _________________ Kristine Schmidt Megan Garibaldi Robert Nisbet
Assistant City Manager City Attorney City Manager 2 ATTACHMENT 1
Amendment No. 3 for MNS., Inc. Agreement No. 2021-008 for Professional Services 3 City of Goleta
Amendment No. 3 to Agreement No. 2021-008
C
orporation, (“Consultant”) dated February 4th, 2021 (“Agreement,” Agreement No. 2021-008) is made on this 6th day of June 2023.
AMENDMENT NO. 3
TO A PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF GOLETA
AND
MNS ENGINEERS, INC
This Amendment No. 3 to the PROFESSIONAL SERVICES Agreement by and between the City of Goleta, a municipal corporation (“City”) and MNS Engineers, Inc., a California SECTION A. RECITALS
1. This Agreement is for professional stormwater engineering services for construction project review; and
2. This Agreement has been amended to provide additional compensation and extend the termination date (Amendment No. 1 and 2); and
3. T he Agreement currently provides in Section 3 Subsection (a) for the total compensation amount not to exceed $393,000; and
4. T he parties desire to amend the Agreement to provide for additional compensation in the amount of $200,000 for continued tasks; and
5. T he agreement currently provides in Section 6 for the termination of the Agreement on June 30, 2023; and
6. T he parties desire to amend the Agreement to extend the termination of the Agreement to June 30, 2024; and
7. T he Agreement currently provides in Exhibi t B-1 entitled “Schedule of Fees ” the hourly rates; and
8. T he parties desire to amend Exhibit B-1 of the Agreement to identify the new hourly rates, attached as “Exhibit B-2”; and
9. T he City Council approved this Amendment No. 3, on this 6th day of June 2023.
DocuSign Envelope ID: 2B73E76A-0A80-4E96-9920-D0DC11876F92 4 City of Goleta
Amendment No. 3 to Agreement No. 2021-008
SECTION B. AMENDED TERMS
Now therefore City and Consultant agree as follows that the Agreement be, and hereby is, amended as follows:
1. S ubsection (a) of Section 3 . COMPENSATION AND PAYMENT of the Agreement is amended to add an additional authorized amount of $ 200,000 and to read in its entirety:
(a) M aximum (a) Maximum and Rate. The total compensation payable to CONSULTANT by CITY for the services under this AGREEMENT SHALL NOT EXCEED the sum of $ 593,000 (herein "not-to-exceed amount") and shall be earned as the work progresses on the following basis:
Hourly at the hourly rates and with reimbursement to
CONSULTANT for those expenses set forth in
CONSULTANT's Schedule of Fees marked Exhibit "B -2,"
attached and incorporated herein. The rates and expenses set forth in that exhibit shall be binding upon CONSULTANT until June 30, 2024, after which any change in said rates and expenses must be approved in writing by CITY's Project
Manager as described in Section 5 (CITY is to be given 60 days notice of any rate increase request), provided the not to exceed amount is the total compensation due CONSULTANT
for all work described under this AGREEMENT.
2. S
ection 6. TERM, PROGRESS AND COMPLETION of the Agreement is amended to extend the term for an additional 1 year to read in its entirety.
T
he term of this Agreement is from the date first written above to June 30 th, 2024 unless the term of this Agreement is extended or the Agreement is terminated as provided for herein.
CONSULTANT shall not commence work on the services to be performed until (i) CONSULTANT furnishes proof of insurance as required by Section 10 below, and (ii) CITY gives written authorization to proceed with the work provided by CITY’s Project Manager. All services shall be completed within the term of this Agreement following the notice to proceed.
3. This Agreement is amended to delete and replace in its entirety:
Exhibit B-1 “Schedule of Fees” with Exhibit B-2 “Schedule of Fees” attached hereto and incorporated herein.
DocuSign Envelope ID: 2B73E76A-0A80-4E96-9920-D0DC11876F92 5 City of Goleta
Amendment No. 3 to Agreement No. 2021-008
4. Except as otherwise specifically provided herein, all other provisions of the Agreement shall remain in full force and effect.
In concurrence and witness whereof, this Amendment No. 3 has been executed by the parties effective on the date and year first written above.
CITY OF GOLETA CONSULTANT
____________________________ ______________________________ Robert Nisbet, City Manager Greg Chelini, Vice President
ATTEST:
_____________________________ ______________________________ Deborah Lopez, City Clerk Jeff Edwards, Vice President
APPROVED AS TO FORM:
MEGAN GARIBALDI, CITY ATTORNEY
_____________________________
Winnie Cai, Assistant City Attorney
DocuSign Envelope ID: 2B73E76A-0A80-4E96-9920-D0DC11876F92 6 City of Goleta
Amendment No. 3 to Agreement No. 2021-008
EXHIBIT B-2
Schedule of Fees
Name Title $/Hr
Mark Schleich, PE Senior Project Coordinator $175 Craig Snell, QSD/QSP, CPESC Stormwater Specialist $140
Kent Yankee, PE, QSD/QSP Project Engineer $175
Sheri Lubin, QSP/D, CPESC, MS Stormwater Specialist $140 Mary Zepeda, CPESC-IT Stormwater Program Coordinator $140 Beth Reineke, CPESC-IT Stormwater Program Coordinator $140
DocuSign Envelope ID: 2B73E76A-0A80-4E96-9920-D0DC11876F92 7 ATTACHMENT 2
MNS Engineers, Inc. Agreement No. 2021-008, MNS Engineers, Inc.
Amendment No. 1 to Agreement No. 2021-008, and MNS Engineers, Inc.
Amendment No. 2 to Agreement No. 2021-008
8 City of Goleta
Amendment No. 2 to Agreement No. 2021-008
AMENDMENT NO. 2
TO A PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF GOLETA
AND
MNS ENGINEERS, INC.
This Amendment No. 2 to the PROFESSIONAL SERVICES Agreement by and between the City of Goleta, a municipal corporation (“City”) and MNS Engineers, Inc., a California Corporation, (“Consultant”) dated February 4, 2021 (“Agreement,” Agreement No. 2021 - 008) is made on this 7th day of June, 2022.
SECTION A. RECITALS
1. This Agreement is for professional stormwater engineering services for construction project review; and
2. This Agreement was amended on June 15, 2021, so as to provide additional compensation in the amount of $163,001 for a total not-to-exceed amount of $208,000 and extended the termination date to June 30, 2021; and
3. T he Agreement currently provides in Section 3 Subsection (a) for the total compensation amount not to exceed $208,000; and
4. T he parties desire to amend the Agreement so as to provide for additional compensation in the amount of $185,000 for continued tasks; and
5. T he agreement currently provides in Section 6 for the termination of the Agreement on June 30, 2022; and
6. T he parties desire to amend the Agreement so as to extend the termination of the Agreement to June 30, 2023; and
7. T he Agreement currently provides in Exhibit B entitled “Compensation” the hourly rates; and
8. T he parties desire to amend Exhibit B of the Agreement to identify the new hourly rates, attached as “Exhibit B-1”; and
9. T he City Council approved this Amendment No. 2, on this 7 th day of June, 2022.
SECTION B. AMENDED TERMS
Now therefore City and Consultant agree as follows that the Agreement be, and hereby is, amended as follows:
DocuSign Envelope ID: 912D5EC4-00F8-487B-8724-0FC79C6B0250 DocuSign Envelope ID: 2144513E-6679-4CD6-A316-55DADED9324A 2021-008.2
9 City of Goleta
Amendment No. 2 to Agreement No. 2021-008
1. S ubsection (a) of Section 3 . COMPENSATION AND PAYMENT of the Agreement is amended to add an additional authorized amount of $185,000 and to read in its entirety:
(a) M aximum (a) Maximum and Rate. The total compensation payable to CONSULTANT by CITY for the services under this AGREEMENT SHALL NOT EXCEED the sum of $393,000 (herein
"not-to-exceed amount") and shall be earned as the work progresses on the following basis:
Hourly at the hourly rates and with reimbursement to CONSULTANT for those expenses set forth in CONSULTANT's Schedule of Fees marked Exhibit "B -1," attached and incorporated herein. The rates and expenses set forth in that exhibit shall be binding upon CONSULTANT until June 30, 2023 , after which any change in said rates and expenses must be approved in writing by CITY's Project Manager as described in Section 5 (CITY is to be given 60 days notice of any rate increase request), provided the not to exceed amount is the total compensation due CONSULTANT for all work described under this AGREEMENT.
2. S
ection 6. TERM, PROGRESS AND COMPLETION of the Agreement is amended to extend the term for an additional 1 year to read in its entirety.
The t
erm of this Agreement is from the date first written above to June 30, 2023 unless the term of this Agreement is extended or the Agreement is terminated as provided for herein.
CONSULTANT shall not commence work on the services to be performed until (i) CONSULTANT furnishes proof of insurance as required by Section 10 below, and (ii) CITY gives written authorization to proceed with the work provided by CITY’s Project Manager. All services shall be completed within the term of this Agreement following the notice to proceed.
3. This Agreement is amended to delete and replace in its entirety:
Exhibit B “Compensation” with Exhibit B -1 “Compensation” attached hereto and incorporated herein.
4. Except as otherwise specifically provided herein, all other provisions of the Agreement shall remain in full force and effect
DocuSign Envelope ID: 912D5EC4-00F8-487B-8724-0FC79C6B0250 DocuSign Envelope ID: 2144513E-6679-4CD6-A316-55DADED9324A 10 City of Goleta
Amendment No. 2 to Agreement No. 2021-008
In concurrence and witness whereof, this Amendment No. 2 has been executed by the parties effective on the date and year first above written.
CITY OF GOLETA CONSULTANT
____________________________ ______________________________ Michelle Greene, City Manager James Salvito, President
ATTEST:
_____________________________ ______________________________ Deborah Lopez, City Clerk Jeff Edwards, Vice President
APPROVED AS TO FORM:
MEGAN GARIBALDI, CITY ATTORNEY
_____________________________
Winnie Cai, Assistant City Attorney
DocuSign Envelope ID: 912D5EC4-00F8-487B-8724-0FC79C6B0250 DocuSign Envelope ID: 2144513E-6679-4CD6-A316-55DADED9324A 11 City of Goleta
Amendment No. 2 to Agreement No. 2021-008
EXHIBIT B-1
Schedule of Fees
Name Title $/Hr
Mark Schleich, PE Senior Project Coordinator $175 Craig Snell, QSD/QSP, CPESC Stormwater Specialist $140
Kent Yankee, PE, QSD/QSP Project Engineer $175
Sheri Lubin, QSP/D, CPESC, MS Stormwater Specialist $140 Mary Zepeda, CPESC-IT Stormwater Program Coordinator $140
DocuSign Envelope ID: 912D5EC4-00F8-487B-8724-0FC79C6B0250 DocuSign Envelope ID: 2144513E-6679-4CD6-A316-55DADED9324A 12 AMENDMENT NO. 1
TO A PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF GOLETA
AND
MNS ENGINEERS, INC.
This Amendment No. 1 to the PROFESSIONAL SERVICES Agreement by and between the City of Goleta, a municipal corporation (“City”) and MNS Engineers, Inc., a California Corporation, (“Consultant”) dated February 4th, 2021 (“Agreement,” Agreement No. 2021-008) is made on this 15 day of June, 2021.
RECITALS
WHEREAS, this Agreement is for professional stormwater engineering services for construction project review; and
WHEREAS, on February 4, 2021, the parties entered into an agreement for a total not-to-exceed amount of $44,999 and a termination date of June 30, 2022; and WHEREAS, the Agreement currently provides in Section 3 Subsection (a) for the total compensation amount not to exceed $44,999; and
WHEREAS, the parties desire to amend the Agreement so as to provide for additional compensation in the amount of $ for continued tasks; and WHEREAS, the Agreement currently provides in Exhibit A entitled “Scope of Work” the complete and particular description of services; and WHEREAS, the parties desire to amend Exhibit A by adding additional services as more completely and particularly set forth in the Scope of Work, attached as Exhibit "A-1"; and
WHEREAS, the City Council approved this Amendment No. 1, on this 15 day of June, 2021.
AMENDED TERMS
Now therefore City and Consultant agree as follows that the Agreement be, and hereby is, amended as follows:
City of Goleta
Amendment No. 1 to Agreement No 2021-008
DocuSign Envelope ID: 6902472B-4A0C-4B5E-8A25-9147C5632625 2021-008.1
13 City of Goleta
Amendment No. 1 to Agreement No 2021-008
Subsection (a) of Section 3. COMPENSATION AND PAYMENT of the Agreement is amended to add an additional authorized amount of $ and to read in its entirety:
D
Maximum and Rate. The total compensation payable to
CONSULTANT by CITY for the services under this AGREEMENT SHALL NOT EXCEED the sum of $ (herein "not-to-exceed amount") and shall be earned as the work progresses.
Hourly at the hourly rates and with reimbursement to
CONSULTANT for those expenses set forth in
CONSULTANT's Schedule of Fees marked Exhibit "B,"
attached and incorporated herein. The rates and expenses set forth in that exhibit shall be binding upon CONSULTANT until June 30, 2022, after which any change in said rates and expenses must be approved in writing by CITY's Project Manager as described in Section 5 (CITY is to be given 60 days notice of any rate increase request), provided the not toexceed amount is the total compensation due CONSULTANT
for all work described under this AGREEMENT.
This Agreement is amended to delete and replace in its entirety:
Exhibit A “Scope of Work” with Exhibit A-1 “Scope of Work” attached hereto and incorporated herein.
3. Except as otherwise specifically provided herein, all other provisions of the Agreement shall remain in full force and effect
DocuSign Envelope ID: 6902472B-4A0C-4B5E-8A25-9147C5632625 14 City of Goleta
Amendment No. 1 to Agreement No 2021-008
In concurrence and witness whereof, this Amendment No. 1 has been executed by the parties effective on the date and year first above written.
CITY OF GOLETA CONSULTANT
____________________________ ______________________________ Michelle Greene, City Manager James Salvito, President ATTEST:
_____________________________ ______________________________ Deborah Lopez, City Clerk Jeff Edwards, Vice President APPROVED AS TO FORM:
MICHAEL JENKINS, CITY ATTORNEY
_____________________________
Winnie Cai, Assistant City Attorney
DocuSign Envelope ID: 6902472B-4A0C-4B5E-8A25-9147C5632625 15 City of Goleta
Amendment No. 1 to Agreement No 2021-008
EXHIBIT A-1
Scope of Work
CONSULTANT shall provide the City with professional stormwater services to assist with construction project advisement, inspections, and document review for compliance with the Phase II MS4 Permit and Construction General Permit issued by the State Water Resources Control Board (SWRCB), and any additional related requirements from the Regional Water Quality Control Board (RWQCB), such as post-construction requirements. CONSULTANT shall provide all necessary Stormwater services as needed by the City. In performing all professional stormwater services, CONSULTANT shall work to protect the interests of the City and to provide the highest quality services possible for the City.
CONSULTANT is a qualified professional capable of providing the services listed below to the City. CONSULTANT may be selected to provide stormwater services for one or more construction projects, as needed. Scope elements include:
Development Review – Reimbursable Work
x Review/QA/QC of Stormwater Pollution Prevention Plans (SWPPPs), with approval from QSP/QSD consultant. Projects range in size and scope, and there are typically 2-3 new projects per month, and 10-20 open projects at any given time.
x Review/QA/QC of Stormwater Control Plans (SWCPs) including Operation & Maintenance (O&M) Plans with approval from QSP/QSD staff. x Review of engineering drawings and plan sets for stormwater compliance as well as as-builts to ensure consistency with approved SWCP, Conditions of Approval and field construction prior to acceptance and issuance of Certificate of Occupancy.
x Complete Erosion and Sediment Control (E&SC) Plan Review Checklist, Stormwater Control Plan Review Checklist.
x Review and Processing of Maintenance Agreement:
o Forward draft maintenance agreement and insurance for review and approval by City Attorney’s office.
o Email approved maintenance agreement to property owner to complete and notarize for final processing.
o Review notarized maintenance agreement and forward package of agreement with memorandum for processing and recordation and to PWD for routing.
x Attend Pre-construction meetings and conduct a Pre-Land Disturbance Inspection (during the rainy season) to verify BMPs are installed prior to active construction.
x Perform construction site inspections as required.
DocuSign Envelope ID: 6902472B-4A0C-4B5E-8A25-9147C5632625 16 City of Goleta
Amendment No. 1 to Agreement No 2021-008
x Complete and maintain construction site inspection forms/checklists that record all best management practices (BMPs) observed during inspection and any illicit discharges if found during inspection.
x Conduct Final PCR Field Verification of all Stormwater Control Measures (SMC) that are installed onsite; and record finding on the Final PCR Field Verification Form
x Responses to project-related regulatory requests, as needed, including letters and memorandums.
x Tracking of all stormwater information, dates, and communication, within the City’s database system. Assurance that all key metrics, milestones, conditions of approval and more are updated in a timely manner in the database system. x Attend Weekly Stormwater status meetings with staff (2 MNS Representative). x Attend Weekly Development Review Committee (DRC) Meeting with staff x Attend Weekly Planning Environmental Review/Public Works (PER/PW) Meeting with staff
x Communication/advisement to property owners, developers, and City of Goleta staff (including any other affective stakeholders) related to the development of the project.
x Other tasks common to stormwater construction project review and inspections. x Utilization of environmental and general regulations relevant to construction activities.
x Provide education and educational materials during project pre-construction meeting with developers and document this practice per MS4 requirements.
MS4 Compliance – Non-Reimbursable Work
x Assurance of MS4 and CGP compliance as related to development projects. x Retroactive database entry for closed projects
x Provide additional training or outreach as part of program/process improvement. x Program and process improvement tasks, such as but not limited to: website improvements, application process improvements, and outreach materials development, as budget allows.
x Post Certificate of Occupancy Stormwater Monitoring (Currently No Mechanism or Ordinance in place for reimbursable work)
The scope of work is for reimbursable projects, and all work conducted shall have an associated billing number.
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Amendment No. 1 to Agreement No 2021-008
Deliverables:
x Deliverable: Written review documentation by licensed qualified SWPPP practitioner (QSP) or qualified SWPPP Developer (QSD) for all documents reviewed.
x Deliverable: Written approval forms/documentation by QSP or QSD for all documents approved.
x Deliverable: Written comment and approval forms by QSP or QSD for all inspections conducted.
x Deliverable: Issuance of Final PCR Field Verification Inspection approval letters by QSP or QSD
x Deliverable: draft memos/letters to applicants, RWQCB, and other entities as needed.
x Deliverable: updates of stormwater database on an ongoing basis for all projects MNS is involved with, with a full update prior to annual report submittal. x Deliverable: training documentation for construction crew trainings conducted.
Cost Estimate
The cost of work is a time and materials contract for $163,000 per year. This includes $130,000 for reimbursable work and $33,000 for non-reimbursable work. Based upon current project workload for various clients within the state, CONSULTANT’S estimate uses a model of 10 to 15 projects on average per month at the rates described in Exhibit B, 98 hours per month as described in the table below, which equals $13,550 per month.
Reimbursable Work Non-Reimbursable Work
80 hours per month Craig Snell or Mary
Zepeda
10 hours per month Mary Zepeda
8 hours per month Mark Schleich
DocuSign Envelope ID: 6902472B-4A0C-4B5E-8A25-9147C5632625 18 City of Goleta
Public Works Department and MNS Engineers, Inc.
Project Name: Stormwater Engineering Services for Construction Project Review
AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN THE CITY OF GOLETA
AND
MNS ENGINEERS, INC.
This AGREEMENT FOR PROFESSIONAL SERVICES (herein referred to as “AGREEMENT”) is made and entered into this _____ day of ______, 20 21, by and between the CITY OF GOLETA, a municipal corporation (herein referred t o as "CITY"), and MNS ENGINEERS, INC. , a Calif ornia Corporation (herein referred to as "CONSULTANT").
WHEREAS, the CITY ha s a need for profes sional stormwater engineering services for construction project review; and
WHEREAS, the CITY does not have the personnel able and/or available to perform the services required under this AGREEMENT, and t herefore, the CITY desires to contract for professional services to accomplish this work; and WHEREAS, CONSULTANT was approved by Council on December 3, 2019 and placed on a short list of pre-approved consultants for project management services after a review of a Request for Qualifications in compliance with Goleta Municipal Code Section
3.05.260; and
WHEREAS, the City Manager approved this AGREEMENT pursuant to Goleta Municipal Code section 3.05.070.
CITY and CONSULTANT agree as follows:
1. RETENTION AS CONSULTANT
CITY hereby retains CONSULTANT, and CONSULTANT hereby acc epts such engagement, to perform the services described in Section 2. CONSULTANT warrants it has the qualifications, experience, and facilities to proper ly and timely p erform said services.
2. DESCRIPTION OF SERVICES
The services to be performed by CONSULTANT are as follows:
Professional Stormwater Consulting S ervices in conjuncti on with Engineering Services sha ll generally include Construction Project Compliance Review as more particularly set forth in the Scope of Work, attached as Exhibit “A,” and incorporated herein.
DocuSign Envelope ID: 8FEE9A55-CD03-4BD6-8E2D-2354D7B16F2C 4th day of
21-008
February, 2021
19 City of Goleta
Public Works Department and MNS Engineers, Inc.
CONSULTANT shall deliver to CITY the deliverables defined in Exhibit “A.”
3. COMPENSATION AND PAYMENT
(a) Maximum and Rate. The total com pensation payable to CONSULTANT by CITY for the services under this AGREEMENT SHALL NOT EXCEE D the sum of $44,999 (herein "not to exceed amount"), and shall be earned as the work progresses on the following basis:
Hourly at the hourly rates and with reimburs ement to CONSULTANT for those expenses set forth in CONSULTANT 's Schedule of Fe es marked Exhibit "B," attached and incorporated herein. The rates and expenses set forth in that exhibit shall be binding upon CONSULTANT until June 30, 2022, after which any chan ge in said rates and expenses must be approved in writing by CITY's Project Manager as described in Section 5 (CITY is to be given 60 days notice of any rate increase request), provided the not to ex ceed amount is the total compensation due CONSULTANT for all work described under this AGREEMENT.
(b) Payment. CONSULTANT shall provide CITY with written verification of the actual compensation earned, which written verification shall be in a form satisfactory to CITY's Project Manager, as described in Section 5. Invoices shall be made no more frequently than on a monthly basis, and describe the work performed (including a list of hours worked by personnel classificatio n). All payments shall be made within 3 0 days after CITY’s approval of the invoice.
4. EXTRA SERVICES
CITY shall pay CONSULTANT for those CITY authorized extr a services, not reasonably included within the services described in Section 2, as mutually agreed t o writing in advance of th e incurrence o f extra services by CONSULTANT. Unless CITY and CONSULTANT have agreed in writing before the performance of extra services, no liability and no right to claim compensation for such extra services or expenses shall exist. The applicable hourly rates for extra services shall be at the hourly rates set forth in the compensation exhibit. Any compensation for extra services shall be part of the total compensation and shall not increase the not to exceed amount identified in Section
3. 5. CITY PROJECT MANAGER AND SERVICES BY CITY
The services to be performed by CONSUL TANT shall be accomplished under the general direction of, and coordinate wit h, CITY's "Project Manager", as that staff person is designated by CITY from time to time, and who presently i s Melissa Nelson, Environmental Services Coordinator. Project Manager shall have the authority to act on behalf of the CITY in administering this AGREEMENT but shall not be authorized to extend the term of the AGREEMENT or increase the not to exceed amount.
DocuSign Envelope ID: 8FEE9A55-CD03-4BD6-8E2D-2354D7B16F2C 20 City of Goleta
Public Works Department and MNS Engineers, Inc.
6. TERM, PROGRESS AND COMPLETION
The term of this AGREEMENT is from the date first written above to June 30, 2022, unless term of this AGREEMENT is extended, or the AGREEMENT is terminated as provided for herein.
CONSULTANT shall not commence work on the services to be performed until (i) CONSULTANT furnishes proof of insurance as required by Section 10 below, an d (ii) CITY gives written authorization to proceed with the work provided by CITY 's Project Manager.
7. OWNERSHIP OF DOCUMENTS
All drawings, designs, data, photographs, reports and other documentation (other than CONSULTANT's drafts, notes and internal memorandum), including duplication of same prepared by CONSULTANT in the performance of t hese services, are t he property of CITY. CITY shall be entitled to immediate possession of the same upon completion of the work under this AGREEMENT , or at any earlier or later time when requested by CITY. CITY agrees to hold CONSULTANT harmless from all damages, claims, expenses, and losses arising out of any reuse of the plans and specifications for purposes other than those described in this AGREEMENT, unless written authorization of CONSULTANT is first obtained.
8. PERSONAL SERVICES/NO ASSIGNMENT/SUBCONTRACTOR
This AGREEMENT is for pr ofessional services which are personal to CITY .
Mark Sc hleich is deemed to be s pecially experienced and is a key member of CONSULTANT's firm, and shall be directly involved in the performance of this work.
This k ey pers on shall communicate wit h, and periodically report to, CIT Y on the progress of the work. Should any such individual be rem oved from assisting in this contracted work for any reason, CITY may terminate this AGREEM ENT. This AGREEMENT may not be assig ned or subcontracted without th e City Manager’s prior written consent.
9. HOLD HARMLESS AND INDEMNITY
(a) Hold Harmless for CONSULTANT's Damages. CONSULTANT holds CITY, it s elect ed officials, officers, a gents, and employees, harmless fr om all of CONSULTANT's claims, demands, lawsuits, judgmen ts, dama ges, losses, injuries or liability to CONSULTANT, to CONSULTANT's employees, to CONSULTANT’s contractors or subcontractors, or to the o wners of CONSULTANT's f irm, which damages, losses, injuries or liability occur during the work required under thi s AGREEMENT, or occur while CONSULTANT is on CITY property, or which are connected, directly or indirectly, with CONSULTANT's performance of an y activity or work required under this AGREEMENT.
DocuSign Envelope ID: 8FEE9A55-CD03-4BD6-8E2D-2354D7B16F2C 21 City of Goleta
Public Works Department and MNS Engineers, Inc.
(b) Defense and Indemnity of Third Party Claims/Liability. CONSULTANT shall investigate, defend, and indemnify CITY, its elected officials, officers, agents, and employees, from any claims, lawsuits, demands, judgments, and all liab ility including, but not limited to, monetary or property damage, lost profit, personal injury, wr ongful death, general liability, automobile, infringement of copyright/patent/trademark, or professional errors and omissions arising o ut of, directly or indi rectly, an error, negligence, or omission of CONSULTANT or any of CONSULTANT’s officers, a gents, employees, representatives, subconsultants, or subcontractors, or the willful misconduct of CONSULTANT or any of CONSULTANT’s o fficers, agents, employees, representatives, subconsultants, or subcontractors, in performing the services described in, or normally associated with, this type of contracted work. The duty to defend shall include any suits or actions concerning any activi ty, product or work required und er this AGREEMENT, and also include the payment of all court costs, attorney fees, expert witness costs, investigation costs, claims adjusting costs and any other costs required for and related thereto.
(c) No Waiver. CITY does not waive, nor shall be deemed to have waived, any indemnity, defense or hold harmless rights under this section because of the acceptance by CITY, or the deposit with CITY, of any insurance certificates or policies described in Section 10.
10. INSURANCE
CONSULTANT shall, at CONSULTANT's sole cost and expense , provide insurance as described herein. All insurance is to be placed with insurers authorized to do business in the State of California with an A.M. Best and Company rating of A - or better, Class VII or better, or as otherwise approved by CITY.
Insurance shall include the following (or broader) coverage:
a) Insurance Services Office Commercial Liability coverage “occurrence” form CG 00 01 or its exact equivalent with an edition date pr ior to 2004 and with minimum limit s of $1,000,000 per occurrence and $2,000,000 general aggregate.
b) Insurance Services Office form number CA 00 01 or equivalent covering Automobile Liability, including hired and non- owned automobile liability with a minimum limit of $1,000,000 per accident. If the Service Provider owns no vehicles, this requirement may be satisfied by a non- owned and hired auto endorsement to Service Provider’s commercial general liability policy.
c) Workers’ C ompensation insurance complying with California worker’s compensation laws, including statutory limits for workers’ compensation a nd an Employer’s Liability limit of $1,000,000 per accident or disease.
DocuSign Envelope ID: 8FEE9A55-CD03-4BD6-8E2D-2354D7B16F2C 22 City of Goleta
Public Works Department and MNS Engineers, Inc.
d) Professional liability insurance that covers the serv ices to be performed in connection with this agreement, in the minimum amount of $1,000,000 per claim.
Liability insurance polic ies required to be provided by CONSULTANT hereunder shall contain or be endorsed to contain the following provisions:
a) CITY, its em ployees, officials, agent s and member agencies shall be covered as additional insureds. Coverage shall apply to any and al l liability arising out of the work performed or related to the contract. Additional insured status under the general liability requ irement shall be provided on Insurance Services Office Form CG 20 10, with an edition date prior to 2004, or its equivalent. Additional insured status for completed operations shall be provided either in the additional insured form or through another endorsement such as CG 20 37, or its equivalent.
b) General and automobile liability insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the limits of the insurer’s liability. Coverage will not be limited to CITY’s vicarious liability.
c) Professional liability insurance policies inception date, continuity date, or retroactive date must be before the effective date of this agreement .
CONSULTANT agrees to maintain continuous coverage through a period no less than thr ee years after completion of the services required by this agreement.
d) Liability coverage shall be primary and non- contributing with any insurance maintained by CITY.
e) Evidence of coverage (including the workers’ compensation an d employer’s liability policies) shall provide that coverage shall not be suspended, voided, canceled or reduced in coverage or in limits except after 30 days’ prior written notice has been given to CITY . Such provision shall not include any limitation of liability of the insurer for failure to provide such notice.
f) No liability insurance coverage provided to comply with th is AGREEMENT shall prohibit CONSULTANT , or CONSULTANT’s employees, or agents, from waiving the right of recovery prior to a loss. CONSULTANT waives its right of recovery against CITY.
g) CONSULTANT agrees to deposit with CIT Y within fifteen days of Notice to Proceed of the Contract certificates of insurance and required endorsements.
DocuSign Envelope ID: 8FEE9A55-CD03-4BD6-8E2D-2354D7B16F2C 23 City of Goleta
Public Works Department and MNS Engineers, Inc.
h) There shall be no recourse against CITY for payment of premiums or other amounts with respect to the insurance required to be provided by CONSULTANT hereunder. Any failure, actual or alleged, on the part of CITY to monitor compliance with these requirements will not be deemed as a waiver of any rights on the part of CITY . CITY has no additional obligations by virtue of requiring the insurance set forth herein. In the event any policy of insurance required under this AGREEMENT does not comply with these requirements or is canceled and not replaced , CITY has the right but not th e duty to obtain the insurance it deems necessary and any premium paid by CITY will be prom ptly reimbursed by CONSULTANT or CITY will withhold amounts sufficient to pay premium from CONSULTANT payments.
i) CONSULTANT agrees to provide immediate notice to CI TY of any claim or loss against C ONSULTANT arising out of the work performed under this AGREEMENT. CITY assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such cl aim or claims if they are likely to involve CITY.
11. RELATIONSHIP OF CONSULTANT TO CITY
The relationship of the CONSULTANT to CITY shall be that of an independent contractor and that in no event shall CONSULTANT be considered an officer, agent, servant or em ployee of CITY. CONSULT ANT shall be solely responsible for any workers compensation insurance, withholding taxes, unemployment insurance, and any other employer obligations associated with the described work.
12. CORRECTIONS
In addition to the above in demnification obligations, CONSULTANT shall correct, at its expense, all errors in the work that may be disclosed during C ITY's re view of CONSULTANT's report or plans. Should CONSULTANT fail to make such correction in a reasonably timely manner, such corr ection shall be made by CITY , a nd the cost thereof shall be charged to CONSULTANT or withheld from any funds due to CONSULTANT hereunder.
13. TERMINATION BY CITY
CITY, by notifying CONSULTANT in writing, may upon 10 calendar days notice, terminate without cause any por tion or all of the ser vices agreed to be performed under this AGREEMENT. If termination is for cause, no notice period need be given. In the event of termination, CONSULTANT shall have the right and obligation to immediately assemble work in progress f or the purpose of closing out the job. All compensation f or actual work performed and charges outstanding at the t ime of termination shall be payable by CITY to CONSULTANT within 30 days following submission of a final statement by CONSULTANT unless termi nation is for cause. In such event, CONSULTANT shall be compensated only to the extent required by law.
DocuSign Envelope ID: 8FEE9A55-CD03-4BD6-8E2D-2354D7B16F2C 24 City of Goleta
Public Works Department and MNS Engineers, Inc.
14. ACCEPTANCE OF FINAL PAYMENT CONSTITUTES RELEASE
The acceptance by CONSULTANT of the final payment made under this AGREEMENT shall operate as and be a r elease of CITY from all claims and liabilities for compens ation to CONSULTANT for anything done, furnished, or relating to CONSULTANT'S work or services. Acceptance of payment shall be any negotiation of CITY's check or the failure to make a written extra compensation claim withi n 10 calendar days of the receipt of that check. However, approval or payment by CITY shall not constitute, nor be deemed, a release of the responsibility and liability of CONSULTANT, its employees, subcontractors, agents a nd CONSULTANTs for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by CITY for any defect or error in the work prepared by C ONSULTANT, its employees, subcontractors, agents and consultants.
15. AUDIT OF RECORDS
At any time during normal business hours and as often as it may deem necessary, CONSULTANT shall make available to a representative of CITY for examination of all its records with re spect to all matters c overed by this AGREEMENT and will permit CITY to audit, examine and/or reproduce such recor ds. CONSULTANT will retain such financial records, time sheets, work progress reports, invoices, bills and project records for at least two ye ars after termination o r final payment under this AGREEMENT.
16. WAIVER; REMEDIES CUMULATIVE
Failure by a party to in sist upon the strict performance of any of the provisions of this AGREEMENT by the other party, irrespective of the length of time for which such failure continues, shall not constitute a waiver of such party's right to demand stric t compliance by such other party in the future. No waiver by a party of a default or breach of the other party shall be effective or binding upon such party unless made in writing by such p arty, and no such waiver shall be implied from any omissions by a party to take any action with re spect to such default or breach. No express written waiver of a specified default or breach shall affect any other default or breach, or cover any other per iod of time, other than any defaul t or breach and/or period of time specified. All of the remedies permitted or available to a party under this AGREEMENT, or at law or in equity, shall be cumulative and alternative, and invocation of any such right or remedy shall not constitute a waiver or election of remedies with respect to any other permitted or available right of remedy.
17. CONFLICT OF INTEREST
CONSULTANT is unaware of any CITY employee or official that has a financial interest in CONSULTANT'S business. During the term of this AGREEMENT and/or as a result of being awarded this AGREEMENT, CONSULTANT shall not offer, encourage DocuSign Envelope ID: 8FEE9A55-CD03-4BD6-8E2D-2354D7B16F2C 25 City of Goleta
Public Works Department and MNS Engineers, Inc.
or accept any financial interest in CONSULTANT 'S business by any CITY employee or official.
18. CONSTRUCTION OF LANGUAGE OF AGREEMENT
The provisions of this AGREEMENT shall be construed as a whole according to its common meaning of purpose of providing a public benefit and not strictly for or against any party. It shall be construed consistent with the provisions hereof, in order to achieve the objectives and purposes of the parties. Wherever required by the context, the singular shall include the plural and vice versa, and the masculine gender shall include the feminine or neutral genders or vice versa.
19. MITIGATION OF DAMAGES
In all situ ations arising out of this AGREEMENT, the parties shall attempt to avoid and minimize the damages resulting from the conduct of the other party.
20. GOVERNING LAW
This AGREEMENT, and the rights and obligations of the parties, shall be governed and interpreted in accordance with the laws of the State of California. Should litigation occur, venue shall be in Superior Court of Santa Barbara County.
21. NONDISCRIMINATION
CONSULTANT shall not discriminate on the basis of race, color, gender, ge nder identity/expression, pregnancy, sexual orientation, disability, marital status, or any other characteristic protected under applicable federal or state law.
22. TAXPAYER IDENTIFICATION NUMBER
CONSULTANT shall provide CITY with a complete Request for Tax payer Identification Num ber and Certification, Form W -9 (R ev. October 2018), as issued by the Internal Revenue Service.
23. NON-APPROPRIATION OF FUNDS
Payments due and payable to CONSULTANT for current services are within the current budget and within an avail able, unexhausted and un encumbered appropriation of CITY funds. In the event CITY has not appropriated sufficient funds for payment of CONSULTANT services beyond the current fiscal year, this AGREEMENT shall cover only those costs incurred up to the conclusion of the current fiscal year.
24. MODIFICATION OF AGREEMENT
The tasks described in this AGREEMENT and all other ter ms of th is AGREEMENT may be modified only upon mutual written consent of CITY and CONSULTANT.
DocuSign Envelope ID: 8FEE9A55-CD03-4BD6-8E2D-2354D7B16F2C 26 City of Goleta
Public Works Department and MNS Engineers, Inc.
25. USE OF THE TERM “CITY”
Reference to “ CITY” in t his AGREEMENT includes City Manager or any authorized representative acting on behalf of CITY.
26. PERMITS AND LICENSES
CONSULTANT, at its sole expense, shall obtain and maintain during the term of this AGREEMENT, all appropriate permits, licenses, and certifi cates that may be required in connection with the performance of services under this AGREEMENT.
27. CAPTIONS
The captions or he adings in this AGREEMENT are for convenience only and in no other way define, limit or describe the scope or intent of any provision or section of the AGREEMENT.
28. AUTHORIZATION
Each party has expressly authorized the execution of this AGREEMENT on its behalf and bind said party and its respective administrators, officers, directors, shareholders, divisions, subsidiaries, agents, employees, successors, assigns, principals, partners, joint venturers, insurance carriers and any others who may claim through it to this AGREEMENT.
29. ENTIRE AGREEMENT BETWEEN PARTIES
Except for CONSULTANT 'S proposals and submitted representations for obtaining this A GREEMENT, this AGREEMENT supersedes any other agreements , either oral or in writing, betw een the parties hereto w ith respect to the rendering of services, and contains all of the covenants and agreements between the parties with respect to said services.
30. P ARTIAL INVALIDITY
If any provision in this AGREEMENT is held by a court of competent juri sdiction to be invalid, void or unenforceable, the remaining provisions will nevertheless continue in full force without being impaired or invalidated in any way.
31. NOTICES
Any notice required to be given hereunder shall be deemed to have been given by depositing said notice in the United States mail, postage prepaid, and addressed as follows:
DocuSign Envelope ID: 8FEE9A55-CD03-4BD6-8E2D-2354D7B16F2C 27 City of Goleta
Public Works Department and MNS Engineers, Inc.
TO CITY: Attention: Michelle Greene, City Manager
City of Goleta
130 Cremona Drive, Suite B
Goleta, CA 93117
TO CONSULTANT: Attention: Mark Schleich, Project Manager 201 N. Calle Cesar Chavez, Suite 300
Santa Barbara, CA 93101
32. COUNTERPARTS AND ELECTRONIC/FACSIMILE SIGNATURES
This Agreement may be executed in several counterparts, which may be facsimile or electronic copies. Each counterpart is fully effective as an original, and together constitutes one and the same instrument.
DocuSign Envelope ID: 8FEE9A55-CD03-4BD6-8E2D-2354D7B16F2C 28 City of Goleta
Public Works Department and MNS Engineers, Inc.
In concurrence and witness whereof , this A GREEMENT has been executed by the parties effective on the date and year first above written.
CITY OF GOLETA CONSULTANT
_____________________________ _____________________________ Michelle Greene, City Manager James Salvito, President
ATTEST
_____________________________ _____________________________ Deborah Lopez, City Clerk Jeff Edwards, Vice President
APPROVED AS TO FORM:
MICHAEL JENKINS, CITY ATTORNEY
_____________________________
Winnie Cai, Assistant City Attorney
DocuSign Envelope ID: 8FEE9A55-CD03-4BD6-8E2D-2354D7B16F2C 29 City of Goleta
Public Works Department and MNS Engineers, Inc.
EXHIBIT A
SCOPE OF WORK
CONSULTANT shall provide the City with professional stormwater services to assist with construction project advisement, inspections, and document review for compliance with the Phase II MS4 Permit and Construction General Permit issued by the State Water Resources Control Board (SWRCB), and any additional related requirements from the Regional Water Quality Control Board (RWQCB), such as post-construction requirements. CONSULTANT shall provide all necessary Stormwater services as needed by the City. In performing all professional stormwater services, CONSULTANT shall work to protect the interests of the City and to provide the highest quality services possible for the City.
CONSULTANT is a qualified professional capable of providing the services listed below to the City. CONSULTANT may be selected to provide stormwater services for one or more construction projects, as needed. Scope elements include:
• Review/QA/QC of Stormwater Pollution Prevention Plans (SWPPPs), with approval from QSP/QSD consultant. Projects range in size and scope, and there are typically 2-3 new projects per month, and 10-20 open projects at any given time.
• Review/QA/QC of Stormwater Control Plans with approval from QSP/QSD staff. • Review of engineered drawings and plans for stormwater compliance. • Pre-construction meetings and site visits.
• Maintain inspection logs and records of bmp and site control measure (SCM) elements.
• Provide education and educational materials to construction contractors, developers, and workers, and document this practice per MS4 construction outreach requirements.
• Site inspections for construction best management practices, post-construction requirements, and final site verification.
• Issuance of final stormwater verification and approval letters. • Responses to project-related regulatory requests, as needed, including letters and memorandums.
• Entry, management, and maintenance of the construction database spreadsheet, per Phase II MS4 Permit and regulatory requirements.
• Tracking of all stormwater information, dates, and communication, within the City’s online database system. Assurance that all key metrics, milestones, conditions of approval and more are updated in a timely manner in the database system.
• Weekly to monthly status meetings with staff.
• Training of staff during inspections and project reviews.
DocuSign Envelope ID: 8FEE9A55-CD03-4BD6-8E2D-2354D7B16F2C 30 City of Goleta
Public Works Department and MNS Engineers, Inc.
• Communication/advisement to property owners, developers, and City of Goleta staff.
• Other tasks common to stormwater construction project review. • Understanding of environmental and general regulations relevant to construction activities.
• Assurance of MS4 and CGP compliance as related to development projects.
The scope of work is for reimbursable projects, and all work conducted shall have an associated billing number.
Deliverables:
• Deliverable: Written review documentation by licensed qualified SWPPP practitioner (QSP) or qualified SWPPP Developer (QSD) for all documents reviewed.
• Deliverable: Written approval forms/documentation by QSP or QSD for all documents approved.
• Deliverable: Written comment and approval forms by QSP or QSD for all inspections conducted.
• Deliverable: Issuance of final stormwater verification approval letters by QSP or QSD
• Deliverable: draft memos/letters to applicants, RWQCB, and other entities as needed.
• Deliverable: updates of stormwater database on an ongoing basis, with a full update prior to annual report submittal.
• Deliverable: training documentation for construction crew trainings conducted.
DocuSign Envelope ID: 8FEE9A55-CD03-4BD6-8E2D-2354D7B16F2C 31 City of Goleta
Public Works Department and MNS Engineers, Inc.
EXHIBIT B
Schedule of Fees
Name Title $/Hr
Mark Schleich, PE Project Manager $175
Craig Snell, QSD/QSP, CPESC Senior Stormwater Specialist $135 Kent Yankee, PE, QSD/QSP Supervising Engineer $175
Sheri Lubin, QSP/D, CPESC, MS Program Manager/Senior Stormwater Specialist $135
Mary Zepeda, CPESC-IT Stormwater Program Coordinator $135
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