Amendment No. 3 to the Agreement with HdL Coren & Cone — Goleta City Council, June 20, 2023

Agenda Item A.9

CONSENT CALENDAR
Meeting Date: June 20, 2023

TO: Mayor and Councilmembers

FROM: Luke Rioux, Finance Director

SUBJECT: Amendment No. 3 to the Agreement with HdL Coren & Cone

RECOMMENDATION:

Approve and a uthorize the City Manager to execute Amendment No. 3 to Professional Services Agreement No. 2019-057 with HdL Coren & Cone for property tax management, information, and audit services, increasing the contrac t authority by $ 30,000 for a total not-to-exceed amount of $80,015, with a term expiring June 30, 2025.

BACKGROUND:

On June 30, 2019, the City Manager executed Agreement 2019 -057 between the City and HdL Coren & Cone (HdLCC) to provide annual professional property tax management, information, and audit services for an amount not-to-exceed $24,300 and term ending June 30, 2021. On July 8, 2021, the City Manager executed Amendment No. 1 to extend the term to June 30, 2022, and increased the total not -to-exceed amount by $12,400 to $36,700. On June 21, 2022, the City Council authorized Amendment No. 2 to extend the term of the agreement to June 30, 2023, and add an additional compensation of $13,31 5 for a total not -to-exceed amount of $50,015. The original Agreement and Amendments 1 through 2 are provided in Attachment 2.

DISCUSSION:

City staff relies on the specialized expertise and resources of financial consultants and advisors to provide property tax management and audit services on revenues distributed from the County of Santa Barbara. The management services include providing quarterly reports that assist with budget forecasting and detail analysis to aid with land management. The consultant also provides a property tax database, which allows staff to review parcel information and land ownership. The audit services include identifying, correcting and recovering any property tax errors.

The existing contract is set to expire June 30, 2023. The services provided under contract include all-inclusive property tax management services, a review of property tax revenues due to the City, and assistance with future revenue projections. HdL CC’s property tax review services include but are not limited to; preparation of the Gann limit calculation, 1 Meeting Date: June 20, 2023

Page 2 of 3 ends

quarterly reports, web -based software tool with individual parcel information and identification, and correction of any county errors resulting in the misallocation of tax.

The contract amendment extends the continued services provided by HdLCC for the next two fiscal years and includes inflation adjustments to the fixed annual fee for base property tax services and hourly rates for optional services that is charged on a time and materials basis. The base service annual fixed fee for FY 23/24 is proposed at $14,030 (a 5.4% increase from FY 22/23 fee of $13,315) , with the second year subject to annual adjustment based on the February-to-February California Consumer Price Index (CCPI) for all items de termined by the California Department of Industrial Relations. The base service annual fixed fee for FY 24/25 will be known next fiscal year in March 2024; it is anticipated that this fee increase will be covered by the overall total contract amendment amount. On-call hourly fees are billed on a time and materials basis and currently range between $70 to $250 per hour and may be adjusted annually by HdLCC up to a maximum of 5%.

The City is satisfied with HdLCC ’s services and their responsive ness, therefore staff is recommending the City Council approve and authorize the City Manager to execute Amendment No. 3 to Professional Services Agreement No. 2019 -057 with HdL Coren and Cone for property tax management, information, and audit services, increasing the contract authority by $30,000 for a total not -to-exceed amount of $80,015, with a term expiring June 30, 2025. Amendment No. 3 is provided in Attachment 1.

FISCAL IMPACTS:

The proposed contract amendment is for an increased amount of $30,000 for a total not- to-exceed contact amount of $80,015 with a termination date of June 30, 2025. The cost of services will be supported from the Finance Department’s FY 2023/24 and FY 2024/25 budget under Professional Services account 101 -30-3100-51200. Pending budget adoption, there are no fiscal impacts related to this amendment as sufficient funds have been budgeted for this contract for the next two fiscal years, at approximately $ 15,000 each year.

ALTERNATIVES:

The City Council may elect not to authori ze this contract amendment as presented and provide staff with an alternate direction. Doing so may result in additional staff time in navigating through the complexities of property tax analysis or soliciting new proposals.

Reviewed By: Legal Review By: Approved By:

___________________ ___________________ _________________ Kristine Schmidt Megan Garibaldi Robert Nisbet
Assistant City Manager City Attorney City Manager

2 Meeting Date: June 20, 2023

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ATTACHMENTS:

1. Amendment No. 3 to Agreement No. 2019-057 with HdL Coren & Cone

2. Professional Services Agreement No. 2019 -057 with Hd L Coren & Cone and Amendments No. 1 through No. 2
3 ATTACHMENT 1

Amendment No. 3 to Professional Services Agreement No. 2019-057 with HdL Coren & Cone

4 City of Goleta
Amendment No. 3 to Agreement No. 2019-057

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AMENDMENT NO. 3

TO A PROFESSIONAL SERVICES AGREEMENT

BETWEEN THE CITY OF GOLETA
AND

HDL COREN & CONE

This Amendment No. 3 to the Professional Services Agreement by and between the City of Goleta , a municipal corporation ( “City”) and HdL Coren & Con e (“Consultant”) dated June 30, 2019 (“Agreement,” Agreement No. 2019-057) is made on this 20th day of June, 2023.

SECTION A. RECITALS

1. This Agreement is for property tax management, information and audit services; and

2. This Agreement has been amended to provide additional compensation for continued tasks and to extend the termination of the agreement (Amendment No. 1 and 2); and

3. The Agreement currently provides in Section 3 Subsection (a) for the total compensation amount not to exceed $50,015; and

4. The parties desire to amend the Agreement so as to provide for additional compensation in the amount of $30,000 for continued tasks; and

5. The Agreement currently provides in Section 6 for the termination of the Agreement on June 30, 2023; and

6. The parties desire to amend the Agreement so as to extend the termination of the Agreement to June 30, 2025; and

7. The Agreement currently provides in Exhibit A-2 entitled “Scope of Services” the complete and particular description of services, which includes Base Services for a fixed annual fee; and

8. The parties desire to amend Exhibit A- 2 of the Agreement to identify the new fixed annual fee for Base Services, attached as Exhibit "A-3"; and

9. The City Council approved this Amendment No. 3, on this 20 th day of June,
2023.

5 City of Goleta
Amendment No. 3 to Agreement No. 2019-057

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SECTION B. AMENDED TERMS

Now therefore City and Consultant agree as follows that the Agreement be, and hereby is, amended as follows:

1. Subsection (a) of Section 3. COMPENSATION AND PAYMENT of the Agreement is amended to add an additional authorized amount of $30,000 and to read in its entirety:
(a) Maximum and Rate . The total compensation payable to CONSULTANT by CITY for the services under this AGREEMENT SHALL NOT EXCEED the sum of $80,015 (herein "not-to-exceed amount") and shall be earned as the work progresses on the following basis.

Consultant shall provide the Base Services as described in the Scope of Services, attached as Exhibit “A -3”, for a fixed annual fee of $14,030 per fiscal year (invoiced quarterly).

Consultant shall be paid 25 percent of misallocated revenue identified in the audit. Consultant shall separate and support tax reallocation and provide City with an itemized invoice showing all amounts due as a result of revenue recovery and reallocation. City shall pay audit fees after Consultant’s submittal of evidence that corrections have been made by the appropriate agency. Payment to the Consultant shall be made after City receives its first remittance advice during the fiscal year for which the correction applies.
(b) Payment. CONSULTANT shall provide CITY with written verification of the actual compensation earned, which written verification shall be in a form satisfactory to City’s Project Manager, as described in Section 5. Invoices shall be made no more frequently that on a monthly basis, and describe the work performed (including a list of hours worked by personnel classification). All payments shall be made within 30 days after City’s approval of the invoice.

2. Section 6. TERM, PROGRESS AND COMPLETION of the Agreement is amended to extend the term for an additional 2 years to read in its entirety.

The term of this Agreement is from the date first written above to June 30, 2025, unless the term of this Agreement is exte nded or the Agreement is terminated as provided for herein.

CONSULTANT shall not commence work on the services to be performed until (i) CONSULTANT furnishes proof of insurance as required by Section 10 below, and

6 City of Goleta
Amendment No. 3 to Agreement No. 2019-057

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(ii) CITY gives written authorization to proceed with the work provided by CITY’s Project Manager. All services shall be completed within the term of this Agreement following the notice to proceed.

3. This Agreement is amended to delete and replace in its entirety:

Exhibit A-2 “Scope of Services” with Exhibit A-3 “Scope of Services” attached hereto and incorporated herein.

4. Except as otherwise specifically provided herein, all other provisions of the Agreement shall remain in full force and effect.

In concurrence and witness whereof, this Amendment No. 3 has been executed by the parties effective on the date and year first above written.

CITY OF GOLETA CONSULTANT

____________________________ ______________________________ Robert Nisbet, City Manager Paula Cone, President

A T T E S T :

_____________________________ ______________________________ Deborah Lopez, City Clerk Nichole Cone-Morishita, CFO

APPROVED AS TO FORM:

MEGAN GARIBALDI, CITY ATTORNEY

_____________________________
Scott Shapses, Deputy City Attorney

7 June 5, 2023
City of Goleta
(1) Reports are based upon property tax information obtained from your county and supplemented by additional information from third parties. Some reports are dependent upon the availability of county data in electronic format.

PROPERTY TAX MANANGEMENT, INFORMATION AND AUDIT SERVICES

SCOPE OF SERVICES
Serv
ices provided include property tax management service, secured and unsecured parcel audits, budget projections, Successor Agency support, and bond fiscal analysis.

Reports and Management Analyses (1)
HdL Coren & Cone (HdLCC) will provide the following reports . Reports are also available from prior years if required.
• A five -year history of the values within the City, and custom (city defined) geographic areas;
• A listing of the largest value changes, positive and negative between tax years; • An annual parcel listing of properties with parcel number changes between tax years identifying parcel splits and combines;
• A listing of the major property owners for the City including the combined assessed values of their property and property use code designation;
• A listing and summary of property transfers which occurred since the lien date ordered by month;
• A listing of parcels that have not changed ownership since the ena ctment of Proposition 13;
• A comparison of property within the City by county use-code designation; • A multiple year comparison of growth by use code designation over a 5-year period; • A listing by parcel of new construction activity to identify non-residential parcels with new construction activity and to provide reports for use in the City's preparation of Proposition 4 and 111 State Appropriation Limit calculations;
• A listing of absentee owner parcels;
Exhibit A-3
8 • Calculate an estimate of property tax revenue anticipated to be received for the current fiscal year by the City based upon the initial information provided by the County and subject to modification. This estimate shall not be used to secure the indebtedness of the City.
• Analyses based on geo areas designated by the City to include assessed valuations and square footage computations for use in economic analysis and community development planning.
• Tracking of Proposition 8 reductions and restorations • Median sale price data for current year and prior years for comparison • One and five-year budget projections for the city general fund and special districts. This report is interactive for tax modeling.
• Newsletter summary for public and elected distribution.

Successor Agency Services
Successor Agency Services including but not limited to:
• Annual tax increment projections and, as requested, cash flow analysis for the Successor Agency by Project Area
• Review of Redevelopment Obligation Payment Schedules (ROPS) as requested. • Provide property tax information to the Oversight Board at the direction of the Successor Agency
• Provide access to the Oversight Board to City and former redevelopment agency documents at the direction of the Successor Agency
• Monitor the County distribution of tax -sharing revenues to the taxing entities of the former redevelopment agency
• Advice and consultation on the City/Successor Agency’s preparation of required reports, such as revenue projections; review of Recognized Obligation Payment Schedules (ROPS), submittals to the Oversight Board and/or County or State agencies, and new or revised legislative requirements
• Analysis of legislative and judicial matters impacting Redevelopment Property Tax Trust Fund (RPTTF) revenues to the Successor Agency and to the City.

9 Monthly/Quarterly Reports and System Updates
• A listing of property tax appeals filed on properties in the City where data is available for purchase from the Clerk of the Board.
• A listing of property transfers that have occurred since the last report will be available through the software provided and updated on a monthly basis.

Web-Based Software
• HdLCC provides a web-based software application to clients as a user -friendly tool to access the City’s property tax data . HdLCC provides updates to the data portion of the product on monthly basis to reflect changes in ownership, updated appeals filings, and deed recordings. • As modifications and enhancements are made to the program, clients receive the enhanced version of the software at no additional cost. Training will be provided to city staff within the first two months after the execution of the agreement for property tax management and audit services and is available annually for new staff members or staff requiring a refresher course. If additional training sessions are required, the fees in the compensation section under hourly fees will be charged.

Identification and Correction of Errors
HdL Coren & Cone has the technology, methodology and trained staff to analyze all secured parcels within the City to identify costly errors resulting in the misallocation of property taxes.

The company audits the secured and unsecured property tax rolls to ensure that each is coded to the appropriate taxing entity. The company performs an analysis of the Assessor Rolls to identify all parcels on both the secured and unsecured tax rolls and verify that parcel assessed valuations and the resulting taxes are correctly allocated to the City. This analysis is accomplished through the use of specialized computer software, GIS maps, assessor maps, city maps, city records, other pertinent documents, and field investigations.

10 Fee for Services
HdLCC shall provide the Base Services described above, for a fixed annual fee of $14,030 (invoiced quarterly).

The Base Fixed Fee shall be adjusted annually by the California Consumer Price Index (CCPI) for all items as determined by the California Department of Industrial Relations as measured February to February by the California All Urban Consumers index.

On-Going Consultation
During the term of the contract, we serve as the resource staff to the County or agency on questions relating to property tax . This includes being "on- call" to assist with any property tax issues. On-going consultation would include, but not be limited to inquiries resolved through use of the City data base. All requests for information based upon the County’s property tax data sets are provided without additional costs . Special reports, additional research, or requests requiring additional computer programming may entail some additional costs . Attendance at City and/or Successor Agency meetings will be billed at our hourly rates.

Fees for Optional Services shall be billed at the following hourly rates:

Partner $250 per hour
Principal $225 per hour
Programmer $200 per hour
Associate $175 per hour
Senior Analyst $125 per hour
Analyst $ 90 per hour
Administrative $ 70 per hour
Hourly rates are exclusive of expenses and are subject to adjustment by HdLCC annually. On July 1st of each year HdLCC shall provide the City with an updated schedule of hourly rates. The rates will not be increased by more than five percent (5%) per year.

Identification and Correction of Errors

Fees for the identification and correction of errors are on a contingent basis, HdLCC shall receive 25 percent of general fund or tax increment property tax revenue or other revenues attributable to the City recovered or reallocated which are directly or indirectly the result of an audit, analysis or consultation performed by HdLCC (including but not limited to base year value audits; 11 administration of tax sharing agreements; tax increment allocation reviews; county allocation reviews). HdLCC shall separate and support said reallocation and provide the City with an itemized invoice showing all amounts due as a result of revenue recovery or reallocation. The City shall pay audit fees after Contractor's submittal of evidence that corrections have been made by the appropriate agency. Payment to HdLCC shall be made within thirty (30) days after the City receives its first remittance advice during the fiscal year for which the correction applies.

HdL Coren & Cone
120 S State College Boulevard, Suite 200
Brea, California 92821
714.879.5000

12 ATTACHMENT 2

Professional Services Agreement No. 2019-057 with HdL Coren & Cone and Amendments No. 1 through No. 2

13 14
15 16
17 18
19 20
21 22
23 24
25 26
27 28
29 DOCUMENT ROUTING AND APPROVAL FORM
Requires Council Approval:
☐NO
☐YES
Meeting Date:

Requires Vendor Set -up:
☐NO
☐YES
If no, Vendor Number:

Director Level Approval:
☐NO
☐YES
Site Authority:

Provide summary of agreement below:

Document Name and Type: Project Name :

Vendor Name:

Contact Person:

Address:

Phone Number:

Email Address:

Business License Number:

City Project Manager:

Contact Number:

Email Address:

AMOUNT NOT TO EXCEED : ON CALL SERVICES? : ☐NO ☐YES*
*On call s ervices require one spreadsheet to track multiple PO’s COUNCIL APPROPRIATION NEEDED : ☐NO ☐YES*
*May requ ire Purchasing Officer ’s override to input Requis ition

ROUTING PROCESS DESCRIPTION DATE INITIAL
Department Head
Initiation
Authority to initiate agreement
Risk Manager Staff to initiate review of insurance provision in agreement City Attorney Contract review/A pprove as form
Finance Director,
Purchasing Officer
Funding Methods Approved/
Authorized, Purchase
Requisition reviewed.

Requisition Number:

Vendor Staff sends agreement to vendor via DocuSign for electronic signature and requests Insurance documents.

Staff (DocuSign User) Staff receives electronically signed agreement and insurance documents from vendor.

Risk Manager Risk Management shall rate Insurance and provide documents to Project Manager upon approval
City Manager City Manager will approve and sign the agreement.

City Clerk City Clerk will approve and sign the agreement.

FINALIZED ON: INITIAL RESOLUTION NO
(IF APPLICABLE)
Staff Routing Agreement:

Contact Number:

Email Address:

Vendor Staff will assign the vendor to receive a fully executed copy of the agreement via DocuSign.

PLEASE RETURN SIGNED DOCUMENTS TO THE CITY CLERK’S OFFICE

BELOW FOR CITY CLERK PROCESSING ONLY

FILE NUMBER
001727
City Manager
Ongoing property tax management, information,
and audit services.

Amendment No. 1 to Professional Services Agreement 2019-057 Property Tax Analysis and Management Services
HDL Coren & Cone
Increase $12,400 for FY 21/22, total not to exceed of $36,700 Mahea Villabroza
(714) 879-5000
[email protected]
16946
Luke Rioux
805-562-5508
[email protected]
22FI003 (FY 21/22)
DocuSign Envelope ID: DE9EC447-243A-44C5-B4B3-F546A913B152 7/2/2021
7/2/2021
7/2/2021
7/8/2021
City of Goleta
Amendment No. 1 to Agreement No. 2019-057

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AMENDMENT NO. 1

TO A PROFESSIONAL SERVICES AGREEMENT

BETWEEN THE CITY OF GOLETA
AND

HDL COREN & CONE

This Amendment No. 1 to the Professional Services Agreement by and between the City of Goleta, a municipal corporation (“City”) and HdL Coren & Cone (“Consultant”) dated June 30, 2019 (“Agreement,” Agreement No. 2019-057) is made on this _____ day of June, 2021.

SECTION 1. RECITALS
A. This Agreement is for property tax management, information and audit services; and

B. The Agreement currently provides in Section 3 Subsection (a) for the total compensation amount not to exceed $24,300; and

C. The parties desire to amend the Agreement so as to provide for additional compensation in the amount of $12,400 for continued services; and

D. The Agreement currently provides in Section 6 for the termination of the Agreement on June 30, 2021; and

E. The parties desire to amend the Agreement so as to extend the termination of the Agreement to June 30, 2022; and

F. The Agreement currently provides in Exhibit A entitled “Scope of Services” the complete and particular description of services, which includes Base Services for a fixed annual fee; and

G. The parties desire to amend Exhibit A of the Agreement to identify the new fixed annual fee for Base Services, attached as “Exhibit A-1”; and

H. The City Manager approved this Amendment No. 1, on this _____ day of June, 2021.

AMENDED TERMS

Now therefore City and Consultant agree as follows that the Agreement be, and hereby is, amended as follows:

DocuSign Envelope ID: F6592E00-C078-40BF-9D12-B67AA47C9145 DocuSign Envelope ID: DE9EC447-243A-44C5-B4B3-F546A913B152 July
8th
8th
XXXX
XXXX
2019-057.1
July
31 City of Goleta
Amendment No. 1 to Agreement No. 2019-057

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1. Subsection (a) of Section 3. COMPENSATION AND PAYMENT of the Agreement is amended to add an additional authorized amount of $12,400 and to read in its entirety:
(a) Maximum and Rate . The total compensation payable to CONSULTANT by CITY for the services under this AGREEMENT SHALL NOT EXCEED the sum of $36,700 (herein "not-to-exceed amount") and shall be earned as the work progresses on the following basis:

Consultant shall provide the Base Services as described in the Scope of Services, attached as Exhibit “A -1”, for a fixed annual fee of $12,400 per fiscal year (invoiced quarterly).

Consultant shall be paid 25 percent of misallocated revenue identified in the audit. Consultant shall separate and support tax reallocation and provided City with an itemized invoice showing all amounts due as a result of revenue recovery and reallocation. City shall pay audit fees after Consultant’s submittal of evidence that corrections have been made by the appropriate agency. Payment to the Consultant shall be made after City receives its first remittance advice during the fiscal year for which the correction applies. (b) Payment. Consultant shall provide CITY with written verification of the actual compensation earned, which written verification shall be in a form satisfactory to City’s Project Manager, as de scribed in Section 5. Invoices shall be made no more frequently than on a monthly basis, and describe the work performed (including a list of hours worked by personnel classification). All payments shall be made within 30 days after City’s approval of the invoice.

2. Section 6. TERM, PROGRESS AND COMPLETION of the Agreement is amended to extend the term for an additional twelve months to read in its entirety.

The term of this Agreement is from the date first written above to June 30, 2022, unless the term of this Agreement is extended or the Agreement is terminated as provided for herein.

CONSULTANT shall not commence work on the services to be performed until (i) CONSULTANT furnishes proof of insurance as required by Section 10 below, and (ii) CITY gives written authorization to proceed with the work provided by CITY’s Project Manager. All services shall be completed within the term of this Agreement following the notice to proceed.

3. This Agreement is amended to delete and replace in its entirety:

DocuSign Envelope ID: F6592E00-C078-40BF-9D12-B67AA47C9145 DocuSign Envelope ID: DE9EC447-243A-44C5-B4B3-F546A913B152 32 City of Goleta
Amendment No. 1 to Agreement No. 2019-057

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Exhibit A “Scope of Services” with Exhibit A-1 “Scope of Services” attached hereto and incorporated herein.

4. Except as otherwise specifically provided herein, all other provisions of the Agreement shall remain in full force and effect

In concurrence and witness whereof, this Amendment No. 1 has been executed by the parties effective on the date and year first above written.

CITY OF GOLETA CONSULTANT

____________________________ ______________________________ Michelle Greene, City Manager Paula Cone, President

ATTEST:

_____________________________ ______________________________ Deborah Lopez, City Clerk Nichole Cone-Morishita, CFO

APPROVED AS TO FORM:

MICHAEL JENKINS, CITY ATTORNEY
_____________________________
Winnie Cai, Assistant City Attorney

DocuSign Envelope ID: F6592E00-C078-40BF-9D12-B67AA47C9145 DocuSign Envelope ID: DE9EC447-243A-44C5-B4B3-F546A913B152 33 June 3, 2021

PROPERTY TAX MANANGEMENT, INFORMATION AND AUDIT SERVICES

SCOPE OF SERVICES
Serv
ices provided include property tax management service, secured and unsecured parcel audits, assessment district processing, budget projections, and Successor Agency support, and bond fiscal analysis Reports and Management Analyses (1)
The company will provide the following reports. Reports are also available from prior years if required.
• A five year history of the values within the city, successor agency and custom (city defined) geographic area;
• A listing of the largest value changes, positive and negative between tax years; • A listing of the major propert y owners, including the assessed value of their property and property use code designation;
• A listing of the major property tax payers, including an estimate of the property taxes; • A listing of property tax transfers which occurred since the lien date ordered by month; • A mu
ltiple year comparison of growth by use code designation over a 10 year period; • State Appropriation Limit calculations;
• Calculate an estimate of property tax revenue anticipated to be received for the fiscal year ba
sed upon the initial information provided by the County and subject to modification. This report is interactive for tax modeling. This estimate shall not be used to secure the indebtedness of the City.
• Property sales information, and Proposition 8 exposure and recapturing potential • Analyses based on geo areas designated by the City to include assessed valuations and square footage computations for use in economic analysis and community development planning.

Exhibit A-1
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• Budget forecasting model for 1 and 5 -year projections for General Fund, Successor Agency and VLF In Lieu Revenues.
(1) Reports are based upon property tax information obtained from your county and supplemented by additional information from third parties. Some reports are dependent upon the availability of county data in electronic format.

Successor Agency Services
Successor Agency Services including but not limited to:
• Tax increment projections by project area and for the Successor Agency • Cash flows for the Successor Agency as requested
• Assistance with Redevelopment Obligation Payment Schedules as requested (additional charges may be required)
• Estimates of property tax revenues to be received by the City as requested • Provide access to the Oversight Board to City and former redevelopment agency documents at the direction of the Successor Agency
• Monitor the County distribution of tax -sharing revenues to the City and to taxing entities of the former redevelopment agency
• Coordinate as necessary with the Auditor -Controller the relationship between the tax - sharing, debt service and other obligations of former redevelopment agency Monthly/Quarterly Reports and System Updates
• A listing of property tax appeals filed on properties in the City where data is available for purchase from the Clerk of the Board.
• A listing of property transfers that have occurred since the last report will be available through the software provided and updated on a monthly basis.

Web-Based Software
• The HdLCC provides a web -based software application to clients as a user- friendly tool to access the City’s property tax data. HdLCC provides updates to the data portion of the product on monthly basis to reflect changes in ownership, updated appeals filings, and deed recordings.

DocuSign Envelope ID: F6592E00-C078-40BF-9D12-B67AA47C9145 DocuSign Envelope ID: DE9EC447-243A-44C5-B4B3-F546A913B152 35 June 3, 2021
• As modifications and enhancements are made to the program, clients receive the enhanced version of the software at no additional cost. Training will be provided to city staff within the first two months after the execution of the agreement for property tax management and audit services and is available annually for new staff members or staff requiring a refresher course. If additional training sessions are required, the fees in the compensation section under hourly fees will be charged.

DocuSign Envelope ID: F6592E00-C078-40BF-9D12-B67AA47C9145 DocuSign Envelope ID: DE9EC447-243A-44C5-B4B3-F546A913B152 36 June 3, 2021
Fee for Services
CONTRACTOR shall provide the Base Services described above, for a fixed annual fee of $ 12,400 (invoiced quarterly).

On-Going Consultation
During the term of the contract, we serve as the resource staff to the County or agency on questions relating to property tax. This includes being "on- call" to assist with any property tax issues. On-going consultation would include, but not be limited to inquiries resolved through use of the City data base. All requests for information based upon the County’s property tax data sets are provided without additional costs. Special reports, additional research, or requests requiring additional computer programming may entail some additional costs. Attendance at City and/or Successor Agency meetings will be billed at our hourly rates.

Fees for Optional Services shall be billed at the following hourly rates:

Partner $225 per hour
Principal $195 per hour
Associate $150 per hour
Programmer $175 per hour
Senior Analyst $100 per hour
Analyst $ 65 per hour
Administrative $ 45 per hour
Hourly rates are exclusive of expenses and are subject to adjustment by CONTRACTOR annually.

On July 1st of each year CONTRACTOR shall provide CITY with an updated schedule of hourly rates. The rates will not be increased by more than five percent (5%) per year. In addition, expenses for Optional Services shall be billed at 1.15 times actual incurred costs.

Identification and Correction of Errors

Fees for the identification and correction of errors are on a contingent basis, CONTRACTOR shall receive 25 percent of general fund or tax increment property tax revenue or other revenues attributable to CITY recovered or reallocated which are directly or indirectly the result of an audit, DocuSign Envelope ID: F6592E00-C078-40BF-9D12-B67AA47C9145 DocuSign Envelope ID: DE9EC447-243A-44C5-B4B3-F546A913B152 37 June 3, 2021
analysis or consultation performed by CONTRACTOR (including but not limited to base year value audits; administration of tax sharing agreements; tax increment allocation reviews; county allocation reviews). CONTRACTOR shall separate and support said reallocation and provide CITY with an itemized invoice showing all amounts due as a result of revenue recovery or reallocation.

CITY shall pay audit fees after Contractor's submittal of evidence that corrections have been made by the appropriate agency. Payment to CONTRACTOR shall be made within thirty (30) days after CITY receives its first remittance advice during the fiscal year for which the correction applies.

HdL Coren & Cone
120 S State College Boulevard, Suite 200
Brea, California 92821
714.879.5000

DocuSign Envelope ID: F6592E00-C078-40BF-9D12-B67AA47C9145 DocuSign Envelope ID: DE9EC447-243A-44C5-B4B3-F546A913B152 38 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.

INSURER(S) AFFORDING COVERAGE
INSURER F :

INSURER E :

INSURER D :

INSURER C :

INSURER B :

INSURER A :

NAIC #
NAME:

CONTACT
(A/C, No):

FAX
E-MAIL
ADDRESS:

PRODUCER
(A/C, No, Ext):

PHONE

INSURED
REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.

If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

OTHER:
(Per accident)
(Ea accident)
$
$
N / A
SUBR
WVD
ADDL
INSD

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS

CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $
$
$PROPERTY DAMAGE
BODILY INJURY (Per accident)
BODILY INJURY (Per person)

COMBINED SINGLE LIMIT

AUTOS ONLY

AUTOSAUTOS ONLY

NON-OWNED

SCHEDULEDOWNED

ANY AUTO

AUTOMOBILE LIABILITY
Y / N

WORKERS COMPENSATION

AND EMPLOYERS' LIABILITY
OFFICER/MEMBER EXCLUDED?
(Mandatory in NH)
DESCRIPTION OF OPERATIONS below
If yes, describe under

ANY PROPRIETOR/PARTNER/EXECUTIVE
$
$
$
E.L. DISEASE - POLICY LIMIT
E.L. DISEASE - EA EMPLOYEE
E.L. EACH ACCIDENT
ER
OTH-

STATUTE
PER

LIMITS(MM/DD/YYYY)

POLICY EXP
(MM/DD/YYYY)

POLICY EFF

POLICY NUMBERTYPE OF INSURANCELTR
INSR
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)

EXCESS LIAB
UMBRELLA LIAB $EACH OCCURRENCE
$AGGREGATE
$
OCCUR

CLAIMS-MADE
DED RETENTION $
$PRODUCTS - COMP/OP AGG
$GENERAL AGGREGATE
$PERSONAL & ADV INJURY
$MED EXP (Any one person)
$EACH OCCURRENCE

DAMAGE TO RENTED
$PREMISES (Ea occurrence)

COMMERCIAL GENERAL LIABILITY

CLAIMS-MADE OCCUR
GEN'L AGGREGATE LIMIT APPLIES PER:

POLICY PRO-

JECT LOC

CERTIFICATE OF LIABILITY INSURANCE

DATE (MM/DD/YYYY)

CANCELLATION

AUTHORIZED REPRESENTATIVE
ACORD 25 (2016/03)
© 1988-2015 ACORD CORPORATION. All rights reserved.

CERTIFICATE HOLDER
The ACORD name and logo are registered marks of ACORD
HIRED

AUTOS ONLY
6/11/2021
Woodruff Sawyer
2 Park Plaza, Suite 500
Irvine CA 92614
Audrey Curtis
949-435-7345
[email protected]
Continental Casualty Company
20443
HDLCORE-01
Valley Forge Insurance Company
20508
HdL Coren & Cone
120 S. State College Blvd., Suite 200
Brea CA 92821
708361879
A
X
2,000,000
X
1,000,000
10,000
2,000,000
4,000,000
X
X
B6025253592
6/15/2021
6/15/2022
4,000,000
A
1,000,000
X
X
B6025253592
6/15/2021
6/15/2022
A
X
X
1,000,000
B6025253611
6/15/2021
6/15/2022
1,000,000
X
10,000
B
X
WC625253608
6/15/2021
6/15/2022
1,000,000
1,000,000
1,000,000
A
Professional Liability
Cyber Liability
652117825
6/15/2021
6/15/2022
Each Claim
Aggregate
2,000,000
2,000,000

City of Goleta, the City, its employees, officials, agents and member agencies are named Additional Insured, primary/non-contributory as respects General Liability and Auto Liability. Waiver of Subrogation applies as respects Workers Compensation.

City of Goleta
130 Cremona Drive
Goleta CA 93117
APPROVED 6/23/21
DocuSign Envelope ID: DE9EC447-243A-44C5-B4B3-F546A913B152 39 SB146932G
(Ed. 10-19)

BLANKETADDITIONALINSUREDAND LIABILITYEXTENSIONENDORSEMENT This endorsementmodifiesinsuranceprovidedunderthe following:

BUSINESSOWNERSLIABILITYCOVERAGEFORM

BUSINESSOWNERSCOMMONPOLICYCONDITIONS

TABLEOF CONTENTS
I. BlanketAdditionalInsured Provisions
A. AdditionalInsured– BlanketVendors
B. MiscellaneousAdditionalInsureds
C. AdditionalProvisionsPertinentto AdditionalInsuredCoverage

1.a. Primary– Noncontributoryprovision

1.b. Definitionof "writtencontract"

2. AdditionalInsured– ExtendedCoverage
II. LiabilityExtensionCoverages
A. BodilyInjury– ExpandedDefinition
B. BroadKnowledgeof Occurrence
C. Estates,LegalRepresentativesand Spouses
D. FellowEmployeeFirstAid
E. LegalLiability– Damageto Premises
F. Personaland AdvertisingInjury– Discriminationor Humiliation G. Personaland AdvertisingInjury– BroadenedEviction
H. Waiverof Subrogation– Blanket
I. BLANKETADDITIONALINSUREDPROVISIONS
A. ADDITIONALINSURED– BLANKETVENDORS
Who Is An Insuredis amendedto include asan additionalinsured any person or organization(referredto below as vendor) with whom you agreed under a "written contract" to provide insurance, but only with respect to "bodily injury" or "propertydamage" arising out of "your products" which are distributedor sold in the regular courseof thevendor'sbusiness, subjectto thefollowingadditionalexclusions:

1. The insuranceaffordedthe vendordoes not apply to:
a. "Bodilyinjury" or "propertydamage" for which the vendoris obligatedto pay damagesby reasonof the assumptionof liability in a contract or agreement.This exclusion does not apply to liability for damages that thevendorwould have in the absenceof thecontractor agreement; b. Any expresswarrantyunauthorizedby you;
c. Any physicalor chemicalchangein the productmadeintentionallyby the vendor; d. Repackaging,except when unpackedsolely for the purposeof inspection,demonstration,testing, or the substitution of parts under instructions from the manufacturer, and then repackaged in the original container;
e. Any failure to make such inspections,adjustments,tests or servicingas the vendor has agreed to make or normallyundertakesto make in the usual courseof business,in connectionwith the distributionor sale of theproducts;
f. Demonstration, installation, servicing or repair operations, except such operations performed at the vendor'spremisesin connectionwith the sale of theproduct; g. Productswhich, after distributionor sale by you, have been labeled or relabeledor used as a container, part or ingredientof any other thing or substanceby or for the vendor;or SB146932G(10-19) Page1 of 7
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(Ed. 10-19)
h. "Bodilyinjury" or "propertydamage" arising out of thesole negligenceof the vendor for its own acts or omissionsor those of its employeesor anyoneelse actingon its behalf.However,this exclusiondoes not apply to:
(1) The exceptionscontainedin Subparagraphsd. or f.; or (2) Such inspections, adjustments, tests or servicing as the vendor has agreed to make or normally undertakesto make in the usual courseof business,in connectionwith the distributionor sale of the products.

2. This insurance does not apply to any insured person or organization,from whom you have acquired such products,or any ingredient,part or container,enteringinto, accompanyingor containingsuch products.

3. This provision2. does not apply to any vendor included as an insured by an endorsementissued by us and madea part of this Policy.

4. This provision 2. does not apply if "bodily injury" or "property damage" included within the "products- completedoperationshazard" is excludedeitherby the provisionsof thePolicyor by endorsement.

B. MISCELLANEOUSADDITIONALINSUREDS

1. Who Is An Insured is amended to include as an insured any person or organization (called additional insured) described in paragraphs 3.a. through 3.j. below whom you are required to add as an additional insuredon this policy undera "writtencontract."

2. However,subject always to the terms and conditionsof this policy, including the limits of insurance,we will not providethe additionalinsuredwith:
a. A higherlimit of insurancethan requiredby such"writtencontract;" b. Coveragebroaderthan requiredby such "written contract" and in no event greater than that described by the applicableparagrapha. throughk. below;or
c. Coverage for "bodily injury" or "property damage" included within the "products-completed operationshazard." But this paragraph c. does not apply to the extent coverage for such liability is providedby paragraph3.j. below.

Any coveragegrantedby this endorsementshall apply only to theextentpermittedby law.

3. Only the followingpersonsor organizationscan qualifyas additionalinsuredsunderthis endorsement:
a. ControllingInterest
Any personsor organizationswith a controllinginterestin you but only with respectto their liability arising out of:
(1) such personor organization'sfinancialcontrolof you; or (2) Premisessuch person or organizationowns, maintainsor controls while you lease or occupy these premises;
provided that the coverage granted to such additional insureds does not apply to structural alterations, new constructionor demolitionoperationsperformedby or for such additionalinsured. b. Co-ownerof InsuredPremises
A co-ownerof a premisesco-ownedby you and coveredunder this insurancebut only with respectto the co-ownersliability for "bodily injury," "propertydamage" or "personaland advertisinginjury" as co- ownerof such premises.
c. Grantorof Franchise
Any person or organizationthat has granted a franchiseto you, but only with respect to such person or organization'sliability for "bodily injury," "propertydamage," or "personaland advertisinginjury" as grantorof a franchiseto you.

SB146932G(10-19) Page2 of 7
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DocuSign Envelope ID: DE9EC447-243A-44C5-B4B3-F546A913B152 41 SB146932G
(Ed. 10-19)
d. Lessorof Equipment
Any person or organizationfrom whom you lease equipment,but only with respect to liability for "bodily injury," "property damage" or "personal and advertisinginjury" caused in whole or in part by your maintenance,operation or use of such equipment, provided that the "occurrence" giving rise to such "bodily injury" or "property damage" or the offense giving rise to such "personal and advertising injury" takes placeprior to theterminationof such lease. e. Lessorof Land
Any personor organizationfrom whomyou lease land, but only with respectto liability for "bodilyinjury," "propertydamage" or "personaland advertisinginjury" arising out of the ownership,maintenanceor use of that specific part of the land leased to you, provided that the "occurrence" giving rise to such "bodily injury" or "property damage" or the offense giving rise to such "personal and advertising injury," takes placeprior to theterminationof such lease.The insuranceherebyaffordedto the additional insured does not apply to structuralalterations,new constructionor demolitionoperationsperformedby, on behalfof or for such additionalinsured.
f. Lessorof Premises
An owner or lessor of premises leased to you, or such owner or lessor's real estate manager,but only with respect to liability for "bodily injury," "property damage" or "personal and advertising injury" arising out of the ownership, maintenance or use of such part of the premises leased to you, and provided that the "occurrence" giving rise to such "bodily injury" or "propertydamage" or the offense giving rise to such "personaland advertisinginjury," takes placeprior to the terminationof such lease.

The insurance hereby afforded to the additional insured does not apply to structural alterations, new constructionor demolitionoperationsperformedby, on behalfof or for such additionalinsured. g. Mortgagee, Assigneeor Receiver
A mortgagee,assignee or receiver of premises but only with respect to such mortgagee, assignee, or receiver's liability for "bodily injury," "propertydamage" or "personal and advertisinginjury" arising out of theownership,maintenance,or use of a premisesby you.

This insurance does not apply to structural alterations, new construction or demolition operations performedby, on behalfof or for such additionalinsured. h. Stateor PoliticalSubdivisions
A state or government agency or subdivision or political subdivision that has issued a permit or authorization,but only with respect to such governmentagency or subdivision or political subdivision's liabilityfor "bodilyinjury," "propertydamage" or "personaland advertisinginjury" arisingout of:
(1) The following hazards in connection with premises you own, rent, or control and to which this insuranceapplies:
(a) The existence, maintenance, repair, construction, erection, or removal of advertising signs, awnings, canopies, cellar entrances, coal holes, driveways, manholes, marquees, hoistaway openings,sidewalkvaults,streetbanners,or decorationsand similarexposures;or (b) The construction,erection,or removalof elevators;or (c) The ownership,maintenanceor use of any elevatorscoveredby this insurance;or (2) The permittedor authorized operationsperformedby you or on your behalf.But the coveragegranted by this paragraphdoes not apply to:
(a) "Bodily injury", "property damage" or "personal and advertising injury" arising out of operationsperformedfor the state or governmentagency or subdivisionor political subdivision; or
(b) "Bodily injury" or "property damage" included within the "products-completedoperations hazard."
With respect to this provision's requirement that additional insured status must be requested under a "writtencontract," we will treat as a "writtencontract" any governmentalpermitthat requiresyou to add the governmentalentity as an additionalinsured.

SB146932G(10-19) Page3 of 7
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DocuSign Envelope ID: DE9EC447-243A-44C5-B4B3-F546A913B152 42 SB146932G
(Ed. 10-19)
i. TradeShowEventLessor
With respect to your participation in a trade show event as an exhibitor, presenter or displayer, any personor organizationwhomyou are requiredto include asan additionalinsured,but only with respectto such person or organization's liability for "bodily injury," "property damage," or "personal and advertisinginjury" causedby:
a. Your acts or omissions;or
b. Acts or omissionsof those actingon your behalf;
in the performanceof your ongoingoperationsat thetrade show premisesduringthe trade show event. j. OtherPersonor Organization
Any person or organizationwho is not an additionalinsured under paragraphsa. throughi. above. Such additional insured is an insured solely for "bodily injury," "property damage" or "personal and advertisinginjury" for which such additionalinsuredis liable becauseof your acts or omissions.

The coveragegrantedby this paragraphdoes not apply to any personor organization:
(1) For "bodily injury," "property damage," or "personal and advertisinginjury" arising out of the renderingor failureto renderany professionalservices;
(2) For "bodily injury" or "property damage" included in the "products-completedoperations hazard." But this provision(2) does not apply to such "bodilyinjury" or "propertydamage" if:
(a) It is entirely due to your negligence and specifically results from your work for the additional insuredwhich is the subjectto the"writtencontract"; and (b) The "writtencontract" requiresyou to make the personor organizationan additionalinsuredfor such "bodilyinjury" or "propertydamage"; or
(3) Who is affordedadditionalinsuredcoverageunderanotherendorsementattachedto this policy.

C. ADDITIONALPROVISIONS PERTINENTTO ADDITIONALINSUREDCOVERAGE

1. With respectonly to additionalinsuredcoverageprovidedunderparagraphsA. and B. above:
a. The BUSINESSOWNERSCOMMON POLICY CONDITIONSare amended to add the following to the ConditionentitledOther Insurance:

This insurance is excess of all other insurance available to an additional insured whether primary, excess,contingentor on any other basis. However,if a "writtencontract" requiresthat this insurancebe either primary or primary and noncontributing,then this insurance will be primary and non-contributory relativesolely to insuranceon which the additionalinsuredis a namedinsured. b. UnderLiabilityand MedicalExpenseDefinitions, the following definitionis added:
"Written contract" means a written contract or agreement that requires you to make a person or organizationan additionalinsuredon this policy,providedthe contractor agreement:
(1) Is currentlyin effect or becomeseffectiveduringthe term of this policy;and (2) Was executedprior to:
(a) The "bodilyinjury" or "propertydamage;" or
(b) The offensethat causedthe "personaland advertisinginjury"; for which the additionalinsuredseeks coverage.

2. With respect to any additionalinsured added by this endorsementor by any other endorsementattached to this CoveragePart, the sectionentitledWhoIs An Insuredis amendedto make the followingnaturalpersons insureds.

If the additionalinsuredis:
a. An individual,then his or her spouseis an insured;
SB146932G(10-19) Page4 of 7
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DocuSign Envelope ID: DE9EC447-243A-44C5-B4B3-F546A913B152 43 SB146932G
(Ed. 10-19)
b. A partnershipor joint venture,then its partners,membersand their spousesare insureds; c. A limitedliabilitycompany,then its membersand managersare insureds; d. An organization other than a partnership, joint venture or limited liability company, then its executive officers,directorsand shareholdersare insureds;or
e. Any type of entity,then its employeesare insureds;
but only with respectto locationsand operationscoveredby the additionalinsuredendorsement'sprovisions, and only with respect to their respective roles within their organizations. Furthermore, employees of additionalinsuredsare not insuredswith respectto liabilityarisingout of:
(1) "Bodily injury" or "personaland advertisinginjury" to any fellow employee or to any natural person listed inparagraphsa. throughd. above;
(2) "Propertydamage" to propertyowned,occupiedor used by their employeror by any fellow employee;or (3) Providingor failing to provideprofessionalhealthcare services.

II. LIABILITYEXTENSIONCOVERAGES
It is understoodand agreed that this endorsementamends the BusinessownersLiability Coverage Form. If any other endorsementattached to this policy amends any provision also amendedby this endorsement,then that other endorsementcontrolswith respectto such provision,and thechangesmadeby this endorsementto such provisiondo not apply.

A. Bodilyinjury– ExpandedDefinition
Under Liabilityand Medical ExpensesDefinitions, the definition of "Bodily injury" is deleted and replaced by the following:
"Bodily injury" means physical injury, sickness or disease sustained by a person, including death, humiliation, shock,mentalanguishor mentalinjury by that personat any timewhich results as a consequenceof the physical injury,sicknessor disease.

B. BroadKnowledgeof Occurrence
Under BusinessownersLiability Conditions, the Condition entitled Duties In The Event of Occurrence,Offense, Claim or Suit is amendedto add thefollowing:

Paragraphsa. and b. above apply to you or to any additional insured only when such "occurrence," offense, claim or "suit" is knownto:
(1) You or any additionalinsuredthat is an individual;
(2) Any partner,if you or an additionalinsuredis a partnership; (3) Any manager,if you or an additionalinsuredis a limitedliabilitycompany; (4) Any "executiveofficer" or insurancemanager,if you or an additionalinsuredis a corporation; (5) Any trustee,if you or an additionalinsuredis a trust; or (6) Any electedor appointedofficial,if you or an additionalinsuredis a politicalsubdivisionor public entity.

This paragraphappliesseparatelyto you and any additionalinsured.

C. Estates,LegalRepresentativesand Spouses
The estates, heirs, legal representativesand spouses of any natural personinsured shall also be insured under this policy;provided,however,coverageis affordedto such estates,heirs, legal representativesand spousesonly for claims arising solely out of their capacity as such and, in the case of a spouse, where such claim seeks damages from marital common property, jointly held property, or property transferredfrom such natural person insured to such spouse. No coverage is provided for any act, error or omission of an estate, heir, legal representativeor spouse outsidethe scope of such person'scapacityas such, providedhoweverthat the spouse of a natural person Named Insured and the spouses of members or partners of joint venture or partnership NamedInsuredsare insuredswith respectto such spouses'acts, errorsor omissionsin the conductof the Named Insured'sbusiness.

SB146932G(10-19) Page5 of 7
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40020009260252535929185
DocuSign Envelope ID: DE9EC447-243A-44C5-B4B3-F546A913B152 44 SB146932G
(Ed. 10-19)
D. FellowEmployeeFirstAid Coverage
In thesectionentitledWhoIs An Insured, paragraph2.a.1.is amendedto add thefollowing:

The limitations described in subparagraphs2.a.1.(a), (b) and (c) do not apply to your "employees" for "bodily injury" that results from providingcardiopulmonaryresuscitationor other first aid services to a co-"employee" or "volunteerworker" that becomesnecessarywhile your "employee" is performingduties in the conduct of your business. Your "employees" are hereby insureds for such services. But the insured status conferred by this provision does not apply to "employees" whose duties in your business are to provide professionalhealth care servicesor healthexaminations.

E. LegalLiability– DamageTo Premises

1. UnderB. Exclusions,1. Applicableto BusinessLiabilityCoverage, Exclusionk. DamageTo Property, is replacedby the following:
k. DamageTo Property
"Propertydamage" to:

1. Property you own, rent or occupy, including any costs or expenses incurred by you, or any other person, organizationor entity, for repair, replacement,enhancement,restorationor maintenanceof such property for any reason, including prevention of injury to a person or damage to another's property;

2. Premisesyou sell, give away or abandon,if the "propertydamage" arises out of any part of those premises;

3. Propertyloanedto you;

4. Personalpropertyin the care, custodyor controlof theinsured;

5. That particularpart of any real property on which you or any contractorsor subcontractorsworking directlyor indirectlyin your behalf are performingoperations,if the "propertydamage" arises out of those operations;or

6. That particularpart of any propertythat must be restored,repairedor replacedbecause"your work" was incorrectlyperformedon it.

Paragraph2 of this exclusiondoes not apply if the premisesare "your work" and were never occupied, rentedor held for rentalby you.

Paragraphs1, 3, and 4, of this exclusiondo not apply to "propertydamage" (other than damage by fire or explosion)to premises:
(1) rentedto you:
(2) temporarilyoccupiedby you with the permissionof theowner,or (3) to thecontentsof premisesrentedto you for a periodof 7 or fewer consecutivedays.

A separatelimit of insuranceappliesto DamageTo PremisesRentedTo You as describedin SectionD – Liabilityand MedicalExpensesLimits of Insurance.

Paragraphs3, 4, 5, and 6 of this exclusiondo notapply to liabilityassumedundera sidetrackagreement.

Paragraph 6 of this exclusion does not apply to "property damage" included in the "products- completedoperationshazard."

2. UnderB. Exclusions, 1. Applicableto BusinessLiabilityCoverage, the followingparagraphis added, and replaces the similar paragraph, if any, beneath paragraph (14) of the exclusion entitled Personal and AdvertisingInjury:

Exclusionsc, d, e, f, g, h, i, k, l, m, n, and o,do not apply to damageby fire to premiseswhile rented to you or temporarilyoccupiedby you with permissionof theowneror to thecontentsof premisesrentedto you for a period of 7 or fewer consecutivedays. A separatelimit of insuranceapplies to this coverageas describedin SectionD. LiabilityAnd MedicalExpensesLimitsOf Insurance.

DocuSign Envelope ID: DE9EC447-243A-44C5-B4B3-F546A913B152 45 SB146932G
(Ed. 10-19)

3. The first Paragraph under item 5. Damage To Premises Rented To You Limit of the section entitled LiabilityAnd MedicalExpensesLimitsOf Insuranceis replacedby the following:

The most we will pay under Business Liability for damages because of "property damage" to any one premises, while rented to you or temporarily occupied by you with the permission of the owner, including contents of such premises rented to you for a period of 7 or fewer consecutive days, is the Damage to PremisesRentedto You Limit. The Damageto PremisesRentedto You Limit is the greaterof:
a. $1,000,000;or
b. The Damageto PremisesRentedto You Limit shownin the Declarations.

F. Personaland AdvertisingInjury– Discriminationor Humiliation

1. Under Liability and Medical ExpensesDefinitions, the definition of "personal and advertisinginjury" is amendedto add thefollowing:
h. Discriminationor humiliationthat resultsin injury to thefeelingsor reputationof a natural person,but only if such discriminationor humiliationis:
(1) Not done intentionallyby or at thedirectionof:
(a) The insured;or
(b) Any "executiveofficer," director,stockholder,partner,memberor manager(if you are a limited liabilitycompany)of theinsured;and
(2) Not directly or indirectly related to the employment,prospective employment,past employmentor terminationof employmentof any personor personby any insured.

2. Under B. Exclusions,1. Applicableto BusinessLiabilityCoverage, the exclusion entitled Personaland AdvertisingInjuryis amendedto add thefollowingadditionalexclusions:
(15)DiscriminationRelatingto Room,Dwellingor Premises
Causedby discriminationdirectlyor indirectlyrelatedto thesale, rental,lease or sub-leaseor prospective sale, rental,lease or sub-leaseof any room,dwellingor premisesby or at thedirectionof any insured. (16)EmploymentRelatedDiscrimination
Discriminationor humiliation directly or indirectly related to the employment, prospective employment, past employmentor terminationof employmentof any personby any insured. (17)Finesor Penalties
Fines or penaltieslevied or imposedby a governmentalentity becauseof discrimination.

3. This provision (Personal and Advertising Injury – Discrimination or Humiliation) does not apply if Personal and Advertising Injury Liability is excluded either by the provisions of the Policy or by endorsement.

G. Personaland AdvertisingInjury- BroadenedEviction
Under Liability and Medical Expenses Definitions, the definition of "Personal and advertising injury" is amendedto deleteParagraphc. and replaceit with the following:
c. The wrongful eviction from, wrongful entry into, or invasion of the right of private occupancy of a room dwelling or premisesthat a person or organizationoccupiescommittedby or on behalf of its owner, landlord or lessor.

H. Waiverof Subrogation– Blanket
We waive any right of recoverywe may have against:
a. Any personor organizationwith whomyou have a writtencontractthat requiressuch a waiver.

All other termsand conditionsof thePolicyremainunchanged.

SB146932G(10-19) Page7 of 7
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40020009260252535929186
DocuSign Envelope ID: DE9EC447-243A-44C5-B4B3-F546A913B152 46 Workers Compensation And Employers Liability Insurance Policy Endorsement

BLANKET WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS
This endorsement changes the policy to which it is attached.

It is agreed that Part One - Workers’ Compensation Insurance G. Recovery From Others and Part Two - Employers’ Liability Insurance H. Recovery From Others are amended by adding the following:

We will not enforce our right to recover against persons or organizations. (This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us.) PREMIUM CHARGE - Refer to the Schedule of Operations
The charge will be an amount to which you and we agree that is a percentage of the total standard premium for California exposure. The amount is 2%.

All other terms and conditions of the policy remain unchanged.

This endorsement, which forms a part of and is for attachment to the policy issued by the designated Insurers, takes effect on the Policy Effective Date of said policy at the hour stated in said policy, unless another effective date (the Endorsement Effective Date) is shown below, and expires concurrently with said policy unless another expiration date is shown below.

WC 6 25253608
Endorsement No: 2; Page: 1 of 1 Policy Page: 32 of 47
Underwriting Company: Valley Forge Insurance Company, 151 N Franklin St, Chicago, IL 60606 Form No: G-19160-B (11-1997)
Endorsement Effective Date:

Policy No:

DocuSign Envelope ID: DE9EC447-243A-44C5-B4B3-F546A913B152 47 Funding Methods Approved/
Authorized, Purchase
Requisition reviewed.

Current PO 22FI003. No PO for FY
22/23 yet, but will be created.

Contract amendment is budget for
DocuSign Envelope ID: A1096C7A-CBB7-44DE-AA6C-15550812868D 6/23/2022
6/23/2022
6/23/2022
6/23/2022
6/23/2022
6/27/2022
6/29/2022
6/27/2022
7/1/2022
48 City of Goleta
Amendment No. 2 to Agreement No. 2019-057

Page 1 of 3 ends

AMENDMENT NO. 2

TO A PROFESSIONAL SERVICES AGREEMENT

BETWEEN THE CITY OF GOLETA
AND

HDL COREN & CONE

This Amendment No. 2 to the Professional Services Agreement by and between the City of Goleta, a municipal corporation (“City”) and HdL Coren & Cone (“Consultant”) dated June 30, 2019 (“Agreement,” Agreement No. 2019-057) is made on this 21st day of June, 2022.

SECTION 1. RECITALS
A. This Agreement is for property tax management, information, and audit services; and

B. The Agreement currently provides in Section 3 Subsection (a) for the total compensation amount not to exceed $36,700; and

C. The parties desire to amend the Agreement so as to provide for additional compensation in the amount of $13,315 for continued services; and D. The Agreement currently provides in Section 6 for the termination of the Agreement on June 30, 2022; and

E. The parties desire to amend the Agreement so as to extend the termination of the Agreement to June 30, 2023; and

F. The Agreement currently provides in Exhibit A-1 entitled “Scope of Services” the complete and particular description of services, which includes Base Services for a fixed annual fee; and

G. The parties desire to amend Exhibit A-1 of the Agreement to identify the new fixed annual fee for Base Services, attached as “Exhibit A-2”; and

H. The City Council approved this Amendment No. 2, on this 21 st day of June, 2022.

AMENDED TERMS

Now therefore City and Consultant agree as follows that the Agreement be, and hereby is, amended as follows:

DocuSign Envelope ID: D5EA5DEF-58D3-4035-B188-9D799DB471CD DocuSign Envelope ID: A1096C7A-CBB7-44DE-AA6C-15550812868D 49 City of Goleta
Amendment No. 2 to Agreement No. 2019-057

Page 2 of 3 ends

1. Subsection (a) of Section 3. COMPENSATION AND PAYMENT of the Agreement is amended to add an additional authorized amount of $13,315 and to read in its entirety:
(a) Maximum and Rate . The total compensation payable to CONSULTANT by CITY for the services under this AGREEMENT SHALL NOT EXCEED the sum of $50,015 (herein "not-to-exceed amount") and shall be earned as the work progresses on the following basis:

Consultant shall provide the Base Services as described in the Scope of Services, attached as Exhibit “A-2”, for a fixed annual fee of $13,315 per fiscal year (invoiced quarterly).

Consultant shall be paid 25 percent of misallocated revenue identified in the audit. Consultant shall separate and support tax reallocation and provided City with an itemized invoice showing all amounts due as a result of revenue recovery and reallocation. City shall pay audit fees after Consultant’s submittal of evidence that corrections have been made by the appropriate agency. Payment to the Consultant shall be made after City receives its first remittance advice during the fiscal year for which the correction applies. (b) Payment. Consultant shall provide CITY with written verification of the actual compensation earned, which written verification shall be in a form satisfactory to City’s Project Manager, as described in Section 5. Invoices shall be made no more frequently than on a monthly basis, and describe the work performed (including a list of hours worked by personnel classification). All payments shall be made within 30 days after City’s approval of the invoice.

2. Section 6. TERM, PROGRESS AND COMPLETION of the Agreement is amended to extend the term for an additional twelve months to read in its entirety.

The term of this Agreement is from the date first written above to June 30, 2023, unless the term of this Agreement is extended, or the Agreement is terminated as provided for herein.

3. This Agreement is amended to delete and replace in its entirety:

DocuSign Envelope ID: D5EA5DEF-58D3-4035-B188-9D799DB471CD DocuSign Envelope ID: A1096C7A-CBB7-44DE-AA6C-15550812868D 50 City of Goleta
Amendment No. 2 to Agreement No. 2019-057

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Exhibit A-1 “Scope of Services” with Exhibit A-2 “Scope of Services”attached hereto and incorporated herein.

4. Except as otherwise specifically provided herein, all other provisions of the Agreement shall remain in full force and effect

In concurrence and witness whereof, this Amendment No. 2 has been executed by the parties effective on the date and year first above written.

CITY OF GOLETA CONSULTANT

____________________________ ______________________________ Michelle Greene, City Manager Paula Cone, President

ATTEST:
_____________________________ ______________________________ Deborah Lopez, City Clerk Nichole Cone-Morishita, CFO

APPROVED AS TO FORM:

MEGAN GARIBALDI, CITY ATTORNEY
_____________________________
Winnie Cai, Assistant City Attorney

DocuSign Envelope ID: D5EA5DEF-58D3-4035-B188-9D799DB471CD DocuSign Envelope ID: A1096C7A-CBB7-44DE-AA6C-15550812868D 51 PROPERTY TAX MANANGEMENT, INFORMATION AND AUDIT SERVICES

SCOPE OF SERVICES
Services provided include property tax management service, secured and unsecured parcel audits, assessment district processing, budget projections, Successor Agency support, and bond fiscal analysis.

Reports and Management Analyses (1)
The company will provide the following reports. Reports are also available from prior years if required.

A five-year history of the values within the city, successor agency and custom (city defined) geographic area;
A listing of the largest value changes, positive and negative between tax years; A listing of the major property owners, including the assessed value of their property and property use code designation;
A listing of the major property tax payers, including an estimate of the property taxes; A listing of property tax transfers which occurred since the lien date ordered by month; A multiple year comparison of growth by use code designation over a 10-year period; Calculate an estimate of property tax revenue anticipated to be received for the fiscal year based upon the initial information provided by the County and subject to modification. This report is interactive for tax modeling. This estimate shall not be used to secure the indebtedness of the City.

Property sales information, and Proposition 8 exposure and recapturing potential Budget forecasting model for 1 and 5-year projections for General Fund, Successor Agency and VLF In Lieu Revenues.
(1) Reports are based upon property tax information obtained from your county and supplemented by additional information from third parties. Some reports are dependent upon the availability of county data in electronic format.

Exhibit A-2
DocuSign Envelope ID: D5EA5DEF-58D3-4035-B188-9D799DB471CD DocuSign Envelope ID: A1096C7A-CBB7-44DE-AA6C-15550812868D 52 Successor Agency Services
Successor Agency Services including but not limited to:

Tax increment projections by project area and for the Successor Agency Cash flows for the Successor Agency as requested
Assistance with Redevelopment Obligation Payment Schedules as requested (additional charges may be required)
Estimates of property tax revenues to be received by the City as requested Monitor the County distribution of tax-sharing revenues to the City and to taxing entities of the former redevelopment agency
Coordinate as necessary with the Auditor-Controller the relationship between the tax- sharing, debt service and other obligations of former redevelopment agency Monthly/Quarterly Reports and System Updates
A listing of property tax appeals filed on properties in the City where data is available for purchase from the Clerk of the Board.

A listing of property transfers that have occurred since the last report will be available through the software provided and updated on a monthly basis.

Web-Based Software
The HdLCC provides a web-based software application to clients as a user-friendly tool to access the City’s property tax data. HdLCC provides updates to the data portion of the product on monthly basis to reflect changes in ownership, updated appeals filings, and deed recordings.

As modifications and enhancements are made to the program, clients receive the enhanced version of the software at no additional cost. Training will be provided to city staff within the first two months after the execution of the agreement for property tax management and audit services and is available annually for new staff members or staff requiring a refresher course. If additional training sessions are required, the fees in the compensation section under hourly fees will be charged.

Exhibit A-2
DocuSign Envelope ID: D5EA5DEF-58D3-4035-B188-9D799DB471CD DocuSign Envelope ID: A1096C7A-CBB7-44DE-AA6C-15550812868D 53 Identification and Correction of Errors
HdL Coren & Cone has the technology, methodology and trained staff to analyze all secured parcels within the City to identify costly errors resulting in the misallocation of property taxes.

Fee for Services
CONTRACTOR shall provide the Base Services described above, for a fixed annual fee of $13,315 (invoiced quarterly).

On-Going Consultation
During the term of the contract, we serve as the resource staff to the County or agency on questions relating to property tax. This includes being "on-call" to assist with any property tax issues. On-going consultation would include, but not be limited to inquiries resolved through use of the City data base. All requests for information based upon the County’s property tax data sets are provided without additional costs. Special reports, additional research, or requests requiring additional computer programming may entail some additional costs. Attendance at City and/or Successor Agency meetings will be billed at our hourly rates.

Fees for Optional Services shall be billed at the following hourly rates:

Partner $250 per hour
Principal $225 per hour
Programmer $200 per hour
Associate $175 per hour
Senior Analyst $125 per hour
Analyst $ 90 per hour
Administrative $ 70 per hour

Exhibit A-2
DocuSign Envelope ID: D5EA5DEF-58D3-4035-B188-9D799DB471CD DocuSign Envelope ID: A1096C7A-CBB7-44DE-AA6C-15550812868D 54 Hourly rates are exclusive of expenses and are subject to adjustment by CONTRACTOR annually.

On July 1st of each year CONTRACTOR shall provide CITY with an updated schedule of hourly rates. The rates will not be increased by more than five percent (5%) per year.

Identification and Correction of Errors
Fees for the identification and correction of errors are on a contingent basis, CONTRACTOR shall receive 25 percent of general fund or tax increment property tax revenue or other revenues attributable to CITY recovered or reallocated which are directly or indirectly the result of an audit, analysis or consultation performed by CONTRACTOR (including but not limited to base year value audits; administration of tax sharing agreements; tax increment allocation reviews; county allocation reviews). CONTRACTOR shall separate and support said reallocation and provide CITY with an itemized invoice showing all amounts due as a result of revenue recovery or reallocation.

HdL Coren & Cone
120 S State College Boulevard, Suite 200
Brea, California 92821
714.879.5000
Exhibit A-2
DocuSign Envelope ID: D5EA5DEF-58D3-4035-B188-9D799DB471CD DocuSign Envelope ID: A1096C7A-CBB7-44DE-AA6C-15550812868D 55 By Todd Mitchell at 11:50 am, Jun 07, 2022
DocuSign Envelope ID: A1096C7A-CBB7-44DE-AA6C-15550812868D 56 DocuSign Envelope ID: A1096C7A-CBB7-44DE-AA6C-15550812868D 57 DocuSign Envelope ID: A1096C7A-CBB7-44DE-AA6C-15550812868D 58 DocuSign Envelope ID: A1096C7A-CBB7-44DE-AA6C-15550812868D 59 DocuSign Envelope ID: A1096C7A-CBB7-44DE-AA6C-15550812868D 60 DocuSign Envelope ID: A1096C7A-CBB7-44DE-AA6C-15550812868D 61 DocuSign Envelope ID: A1096C7A-CBB7-44DE-AA6C-15550812868D 62 DocuSign Envelope ID: A1096C7A-CBB7-44DE-AA6C-15550812868D 63 DocuSign Envelope ID: A1096C7A-CBB7-44DE-AA6C-15550812868D 64 DocuSign Envelope ID: A1096C7A-CBB7-44DE-AA6C-15550812868D 65 DocuSign Envelope ID: A1096C7A-CBB7-44DE-AA6C-15550812868D 66 DocuSign Envelope ID: A1096C7A-CBB7-44DE-AA6C-15550812868D 67 PURCHASE ORDER
07/08/2021
ISSUED TO:

Date:

Vendor #: 001727

HDL COREN & CONE
120 S. STATE COLLEGE BLVD.

SUITE 200
BREA, CA 92821
SHIP TO: CITY OF GOLETA
130 CREMONA DRIVE, SUITE B
GOLETA, CA 93117
22FI003PO Number:

Requisition #: 22FI003
130 Cremona Drive, Suite B
Goleta, California 93117
PH: (805) 961-7500
FAX: (805) 685-2635

CITY OF GOLETA
UNITS DESCRIPTION AMOUNTGL ACCT #ITEM PRICEPROJ ACCT #
1 0 PROPERTY TAX AGREEMENT#2019-057.1 101-30-3100-51200 12,400.000.00 12,400.00TOTAL
SUBTOTAL: 12,400.00
Approvals

1. 2.

3. Include your PO Number on all invoices.

Email all invoices to [email protected]
If mailing, mail invoices to 130 Cremona Drive, Suite B, Goleta, CA 93117 TOTAL TAX: 0.00
Department:

Finance:

Finance Director:

Date:

DocuSign Envelope ID: A1096C7A-CBB7-44DE-AA6C-15550812868D 68

Goleta City CouncilJune 20, 2023

Goleta City Council
June 20, 2023