Agenda Item A.13
CPMS CONSENT CALENDAR
Meeting Date: December 19, 2023
TO: Mayor and Councilmembers
FROM: Matthew R. Fore, General Services Director
SUBJECT: Resolution Authorizing Agreements with the State of Calif ornia Associated with the Building Forward Library Facilities Improvement Program RECOMMENDATION:
A. Adopt Resolution No. 23-__ entitled, “A Resolution of the City Council of the City of Goleta Authorizing the City Mana ger to Accept Grant Funds From the State of California Budget Act of 2022 (AB 178) or the S tate of California Budget Act of 2023 (SB 101) and Execu te all Related Documents and Amendments Thereto with the State of California Associated with the Building Forward Library Facilities Improvement Program;”
B. Appropriate estimated revenues and expenditures of $4,278,560 from the Building Forward Library Facilities Improvement Program Grant Award to CIP Project No. 9130 , as described in the fiscal i mpact section of the staff report accompanying this agenda item; and
C. Approve budget appropriations and transfers related to the C ity’s $1,069,640 match to the B uilding Forward Library Facil ities Impro vement Program project , CIP Project No. 9130, as described in the fiscal impact section of the report.
BACKGROUND:
The Goleta Valley Library (GVL) provides essential services to the City of Goleta as well as the unincorporated County areas of the greater Goleta Valley, Isla Vi sta, Hope Ranch, and Gavi ota. The Library circulates more than 660,000 materials and hosts an average of 260,000 p atrons annually. The GVL recently ce lebrated fifty years at its location at 500 N. Fairview . Given its age and intensive use, there currently exists a significant backlog of capital maintenance to the building.
In Fiscal Years 2021-22 and 2022 -23, the St ate of California approp riated $478 million dollars in Building Forward grant funding to address infrastructure-related improvements to library facilities throughout California. The purpose of the grant funding is to pay for capital projects for public lib rary buildings th at address crit ical maintenance needs, 1 Meeting Date: December 19, 2023
improve energy efficiency and sustainability, extend digital access, and expand physic al access to library facilities.
In October 2023, the California State Librarian announced the second round of aw ards for the Building Forward Library Facilities Infrastructure Grant program.
DISCUSSION:
In May, the City of Goleta sub mitted a grant applicat ion to affect the follow ing improvements to the Goleta Valley Library:
Americans with Disabilities Act Path of Travel and Restrooms Upgrade Modernizing and Replacement of HVAC Systems
Life Safety and Security Installation and Upgrades
Light-Emitting Diode (LED) Lighting Retrofits
Doors/Windows Replacements and Upgrades
Fascia Repair and Exterior Paint
In October 2023, the State Librarian notified the City th at the project was one of the 34 applications funded of the 148 received in the second round of grant awards. The City was approved for total funding of $4.278 million toward the $5.348 million project , with the City’s match providing the remaining funds.
The attached Council resolution authorizes the City Manager , or designee, to exec ute all documents, funding agree ments, and amendments thereto, funding requests , and reports, to obtain and execute the grant funding. The resolution also commits the City to comply with all laws and regulations associated with the project. The resolution does not approve any d esign or c onstruction agreements or authorize staff to proceed with any projects. Those actions require separate Council approval.
FISCAL IMPACTS:
The total project budget is $5,348,200, comprised of $4,278,560 in grant funding and a City match of $1,069 ,640. Table 1 illustrates the distribution of revenue and expenditures for the grant funds.
Table 2 describes the sources of funds and associated transfers related to the City’s match.
The Friends of the Goleta Valley Library have verbally committed $250,000 toward the project budget to o ffset the cost of ADA restroom improvements. Staff will formally adjust the project budget once the donation is received and programmed , which will require additional Council approval to accept the donation. 2 Meeting Date: December 19, 2023
Table 1 – Grant-Related Revenues and Expenditures
Fund Type GL Account
FY 23/24
Current
Budget
Requested
Appropriation
Total
Available
Budget
California State
Library
325-90-
9130-44400
$0 $4,278,560 $4,278,560
Total Revenue $0 $4,278,560 $4,278,560
California State
Library
325-90-
9130-57070
$0 $602,230 $602,230
California State
Library
325-90-
9130-57071
$0 $3,676,330 $3,676,330
Total
Expenditures
$0 $4,278,560 $4,278,560
Table 2 – City Match
Fund Type GL Account
FY 23/24
Current
Budget
Requested
Appropriation
Total
Available
Budget
Friends of the GVL
Donation
215-90-
9130-57071
$250,0001 $250,000
County Per Capita
- Goleta
208-90-
9130-57071
$180,0002 $180,000
Library Special Tax 501-90-
9130-57071
$180,0002 $180,000
General Fund 101-90-
9130-57070
$150,0003
$150,000
General Fund 101-90-
9130-57071
$50,0003 $150,000
1As stated above, Friends of the Gol eta Valley Library have verbally committed $250,000 toward the project budget to offset the cost of ADA restroom improvements, and acceptance of the donation will be formalized later. Donation proceeds of $250,000 will be appropriated and tracked in GL account 215-90- 9130-57071.
2 County Per Capita and Library Special Tax Funds have sufficient one-time fund balance to support the recommended appropriations totaling $360,000. The one-time fund balances represent funds tha t were not spent in previous years, including a sum of around $500,000 that was transferred to the City of Goleta from the City of Santa Barbara in 2019 as part of the City of Goleta taking over direct management of Goleta Library. The fund balances are reserves for the Goleta Library. Moving forward, staff will continue to work on consolidating the fund balances for the library into the Goleta Library Fund (Fund 215) later this fiscal year. This will then mirr or the updated operating budget process for Goleta Library, where funding and expenditures are tracked under one main Goleta Library Fund. This process will be completed once the audit for FY 22/23 has been finalized , which is anticipated by February 2024. Following the recommended appropriation, approximately $650,000 is estimated to be available in the Goleta Library fund balance/reserves , which will be restricted for use by the Goleta Library . The $650,000 is approximately 30% of the Goleta Library’s $2.1 million operating budget. 3 The City’s recent Tw o-Year Adopted Budget appropriated $200,000 of General Fund monie s to CIP Project No. 9130 - Goleta Valley Library ADA & Building Refresh Project. 3 Meeting Date: December 19, 2023
General Fund 101-90-
9130-57070
$259,6404 $259,640
Total
Expenditures
$200,000 $869,640 $1,069,640
It should be noted that City staff is exploring the use of one-time Library County DIF for the Goleta Valley Library with County staff, which may be eligible for this project, possibly reducing the impact on the General Fund. Staff anticipates confirming the amount available and use by January. If funds are made available by the County , a future budget adjustment and appropriation will be recommended.
ALTERNATIVES:
The City Council may elect not to approve the receipt of grant funds and provide staff with alternative direction.
Reviewed By: Legal Review By: Approved By:
___________________ ___________________ _________________ Kristine Schmidt Megan Garibaldi Robert Nisbet
Assistant City Manager City Attorney City Manager
ATTACHMENT:
1. Resolution No. 23 -__ entitled, “ A Resolution of th e City Coun cil of the City of Goleta Authorizing the City Mana ger to Accept Grant Funds From the State of California Budget Act of 2022 (AB 178) or the S tate of C alifornia Budget Act of 2023 (SB 101) and Execute all Related Documents and Amendments Thereto with the St ate of California Associated with the Building Forward Library Facilities Improvement Program;” and
4 Staff recommends a General Fund budget appropriation transfer of $259,640 from the Goleta Community Center Improvements Project account, 101-90-9067-57071 to 101 -90-9130-57070. The General Fund budget from this project has been confirmed as available to be reprogrammed.
4 ATTACHMENT 1
Resolution 23-__A Resolution of the City Council of the City of Goleta Authorizing the City Manager to Accept Grant Funds From the State of California Budget Act of 2022 (AB 178) or the State of California Budget Act of 2023 (SB 101) and Execute all Related Documents and Amendments Thereto with the State of California Associated with the Building Forward Library Facilities Improvement Program.
5 RESOLUTION NO. 23-__
A RESOLUTION OF THE CITY COUNCIL O F THE CITY OF
GOLETA, CALIFORNIA, AUTHORIZING THE CITY MANAGER
TO ACCEPT GRANT FUNDS FROM THE STATE OF
CALIFORNIA BUDGET AC T OF 2022 (AB 178) OR TH E STATE
OF CALIFORNIA BUDGET ACT OF 2023 (SB 101 ) AND
EXECUTE ALL RELATED DOCUMENTS AND AMENDMENTS
THERETO WITH THE ST ATE OF CALIFORNIA ASSOCIATED
WITH THE BUILDING FO RWARD LIBRARY FACILITIES
IMPROVEMENT PROGRAM
WHEREAS, the Legislature and Governor of the State of California have provided funds for the program shown above; and
WHEREAS, the California State Library has been delegated the responsibility for the administration of this grant program, establishing necessary procedures; and
WHEREAS, said procedures established by the California State Library require a resolution certifying the approval by the potential grantee’s governing board either before submission of said application(s) to the State or prior to execution of the grant agreement; and
WHEREAS, the Applicant/Grantee will enter into an agreement with the State of California to carry out the project; and
WHEREAS, the City of Goleta proposes to implement the Goleta Valley Library ADA, Safety, and Building Improvements Project (CIP No. 9130); and
WHEREAS, the City of Goleta has the legal authority and is authorized to enter into a funding agreement with the State of California; and WHEREAS, the City of Goleta intends to receive grant funding from the California State Library for the Goleta Valley Library ADA, Safety, and Building Improvements Project (CIP No. 9130).
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF GOLETA, AS FOLLOWS:
SECTION 1.
1. That pursuant and subject to all of the terms and provisions of the California Budg et Act of 2022 or the California Budget Act of 2023 , Robert Nisbet, City of Goleta City Manager, or his designee, is hereby authorized and directed to prepare and file required documents related to grant funding with the California State Library, and take such other actions necessary or appropriate to obtain grant funding. 6 2. Robert Nisbet, City of Goleta City Manager, or his designee is hereby authorized and directed to execute the funding agreement wit h the California State Library and any amendments thereto.
3. Robert Nisbet, City of Goleta City Manager, or his d esignee, is hereby authorized and directed to submit any required documents, funding requests, and reports required to obtain grant funding.
4. Certifies that the project will comply with any laws and regulations including, but not limited to, the California Environmental Quality Act (CEQA), legal requirements for building codes, health and safety codes, the California Labor Code, disabled access laws , and, that prior to commencement of the project, all app licable permits will have been obtained;
SECTION 2.
The City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.
PASSED, APPROVED AND ADOPTED this __ day of _____ 2023.
__________________________
PAULA PEROTTE, MAYOR
ATTEST: APPROVED AS TO FORM:
_________________________ __________________________
DEBORAH S. LOPEZ MEGAN GARIBALDI
CITY CLERK CITY ATTORNEY
7 STATE OF CALIFORNIA )
COUNTY OF SANTA BARBARA ) ss.
CITY OF GOLETA )
I, DEBORAH S. LOPEZ, City Clerk of the City of Goleta, California, DO HEREBY CERTIFY that the foregoing Resolution No. 23-__ was duly adopted by the City Council of the City of Goleta at a regular meeting held on the ___ day of ______, 2023 by the following vote of the Council:
AYES:
NOES:
ABSENT:
(SEAL)
_________________________
DEBORAH S. LOPEZ
CITY CLERK
8