Agenda Item C.1
CPMS DISCUSSION/ACTION ITEM
Meeting Date: March 5, 2024
TO: Mayor and Councilmembers
SUBMITTED BY: Charles W. Ebeling, Public Works Director PREPARED BY: Melissa Angeles, Assistant Engineer
SUBJECT: Construction Change Order for Project Connect to Construct the Hollister Old Town Interim Striping Project
RECOMMENDATION:
Receive and file this report on the construction c hange order for Project Connect to construct the Hollister Avenue Old Town Interim Striping Project BACKGROUND:
The Hollister Avenue Old Town Interim Striping Project received two (2) bids on August 10, 2023, in the amounts of $4,015,848 and $4,499 ,221.25. The engineer’s estimate for construction costs was $1,840,943.75. The bids received were 118% and 144% more than the engineer’s estimate , and as a result, the City Council rejected all bids at its Special Meeting on October 30, 2023, and directed staff t o negotiate a construction change order for Project Connect to construct the striping project due to the fact that the road construction was going to occur in the same area.
DISCUSSION:
Public Works staff negotiated with the contractor Security Paving, Inc. (Security Paving) for Project Connect, ), for the Hollister Avenue Old Town Interim Striping Project and received a cost proposal for $2,110,225. The Public Works Director authorized a construction change order for $2,110,225 and staff have budgeted a 10% contingency for unforeseen circumstances during construction which brings the total change order to $2,321,247.50. Through the negotiation of this change order, the City was able to secure a savings of approximately $2 million.
Construction of the Hollister Avenue Old Town Interim Striping Project is tentatively scheduled to begin in the Summer of 2024, depending on material lead times and weather conditions.
1 Meeting Date: March 5, 2024
FISCAL IMPACTS:
Tables 1 and 2 below summarize the estimated project costs for Project Connect, broken down by the Ekwill Street and Fowler Road Extensions (Ekwill -Fowler) Project and the Hollister Avenue Bridge Replacement Project. On December 19, 2023, the City Council appropriated budget to Project Connect, including transfer of budgeted amounts from the Hollister Avenue Old Town Interim Striping Project to the Ekwill -Fowler project budget.
There are sufficient funds in FY 23/24 and FY 24/25 budgets to cover the change order for the Hollister Avenue Old Town Interim Striping Project.
Table 1: Estimated Project Costs – Ekwill-Fowler
Project
Components
Estimated
Costs Funding Source Funding
Amounts
Conceptual Design $1,133,279.00 General Fund (101) $10,842,992.95 Environmental $1,133,279.00 General Fund (102) $250,000.00 Final Design $6,895,611.00 Measure A (205) $1,325,292.18 Land Acquisition $5,763,000.00 DIF (Transportation) $16,564,956.11 Construction* $51,694,372.91 Gas (201) $694,000.00
LRDP (230) $5,986,710.00
STIP (308) (grant) $15,820,780.95
CDBG (402) (grant) $97,000.00
ARPA (423) $4,933,990.00
STIP (404) $670,186.58
RDA (601) $654,318.14
Measure A (205) TBD –
Awaiting SBCAG Board
Approval $8,414,000.00
Measure A Grant (206) $365,315.00
Total: $66,619,541.91 Total: $66,619,541.91
*Includes $8M in contingency and , of that amount, $2.3M will be used for the Hollister Avenue Old Town Interim Striping Project.
2 Meeting Date: March 5, 2024
Table 2: Estimated Project Costs – Hollister Avenue Bridge Replacement Project
Project
Components
Estimated
Costs Funding Source Funding
Amounts
Conceptual Design $300,000.00 Measure A (205) $1,002,534.00 Environmental $400,000.00 HBP (401) $29,000,000.00 Final Design $3,244,993.00 General Fund (101) $2,605,391.45 Land Acquisition $4,220,000.00 General Fund (102) $343.60 Construction $28,441,648.42 DIF Transportation $3,888,870.61 DIF Storm $100,000.00
RDA $9,501.76
Total: $36,606,641.42 Total: $36,606,641.42
ALTERNATIVES:
There are no alternatives as the recommended action is to receive and file this report.
LEGAL REVIEW BY: Megan Garibaldi, City Attorney
APPROVED BY: Robert Nisbet, City Manager
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