Agenda Item C.2
CPMS DISCUSSION/ACTION ITEM
Meeting Date: March 19, 2024
TO: Mayor and Councilmembers
SUBMITTED BY: Peter Imhof, Planning and Environmental Review Department Director
SUBJECT: Planning and Environmental Review Department Priority -Setting Workshop, FY 2024-25 Annual Work Program
RECOMMENDATION:
Discuss work priorities and adopt an Annual Work Program for FY 2024-25 for the Planning and Environmental Review Department.
BACKGROUND:
The Planning and Environmental Review (PER) Department Annual Work Program provides a regular, structured mechanism to allow the Council to review and discuss the Department’s work commitments and staffing resources, consider indiv idual Council member’s project ideas, and provide direction on Department work priorities for the next fiscal year. The draft FY 2024-25 Annual Work Program also summarizes work progress and accomplishments for the past fiscal year, FY 202 3-24, and lays the groundwork for the Department budget.
Where available budget and staffing are finite and the list of possible Department programs and work efforts is growing, a priority-setting process is useful to allow the City Council to establish policy prioritie s. A regular priority -setting process allows the PER Department to plan for and assign work within available resources in a structured way.
This system works better and is more efficient than attempting to shift resources ad hoc to new planning projects as Council members identify and introduce new ideas and work priorities during the year.
DISCUSSION:
Purpose
The purpose of this workshop item is to update the Council on existing work commitments and progress and to provide the Council an opportunity to discuss work priorities for the Planning and Environmental Review Department for the upcoming fiscal year. The Annual Work Program covers the work of the main divisions of the Department: the Advance 1 Meeting Date: March 19, 2024
Planning Division, Current Planning Division, Sustainability Program, Affordable Housing Implementation Program, and Administrative Division.
The Annual Work Program creates a regular mechanism for the Council to establish the Department’s work priorities. It is also an opportunity for the Council to propose and consider ideas for new work projects.
Staffing and Budget Constraints
Setting of work priorities mus t of course occur within the constraints of budget and available staffing. Goleta is a small city with a limited staff and finite resources. Given the large number of competing possible work priorities, the PER Department must be judicious and not take on too much at any given time or spread itself too thin and instead pace its work carefully. Over time, much can be accomplished, if available staffing resources are concentrated and projects are tackled sequentially. At this point in time, the PER Department is fully staffed with all budgeted positions filled.
FISCAL IMPACTS:
The Annual Work Program for Fiscal Year 2024-25 is consistent with the current adopted budget with respect to existing positions and work commitments, including consultant resources. It also lays the groundwork for the next budget cycle assuming a continuation of existing staff resources.
ALTERNATIVES:
The Council can direct staff to revise the PER Department FY 2024 -25 Annual Work Program prior to adoption or choose not to adopt an Annual Work Program.
LEGAL REVIEW BY: Megan Garibaldi, City Attorney
APPROVED BY: Robert Nisbet, City Manager
ATTACHMENTS:
1. Draft FY 2024-25 Annual Work Program
2. Presentation
2 Attachment 1
Draft FY 2024-25 Annual Work Program
Planning and Environmental Review Department
3 1
FISCAL YEAR 2024-25 ANNUAL WORK PROGRAM
PLANNING AND ENVIRONMENTAL REVIEW
DEPARTMENT
Draft
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FISCAL YEAR 2024-25 ANNUAL WORK PROGRAM
PLANNING AND ENVIRONMENTAL REVIEW DEPARTMENT
Table of Contents
EXECUTIVE SUMMARY ................................................................................................ 6 Introduction and Purpose .......................................................................................... 6 Department Staffing and Organizational Structure.................................................... 6 Workload Considerations ........................................................................................ 11 ADVANCE PLANNING DIVISION ................................................................................ 14 Role of the Division ................................................................................................. 14 Key Accomplishments and Project Milestones, FY 2023-24 ….….........……………14 Day-to-Day Staff Responsibilities for FY 2024-25……………………………………..15 Division Projects for FY 2024-25 ............................................................................ 16 Division Potential Long Range Projects – Contingent on Staff Capacity…….……..16 CURRENT PLANNING DIVISION ................................................................................ 18 Role of the Division ................................................................................................. 18 Key Accomplishments and Project Milestones, FY 2023-24 .....….....………………18 Day-to-Day Staff Responsibilities for FY 2024-25……………………………………..18 Division Projects for FY 2024-25 ............................................................................ 19 Division Potential Long Range Projects – Contingent on Staff Capacity…………...19 SUSTAINABILITY PROGRAM ................................ ................................ ........................... 20 Role of the Program ................................................................................................ 20 Key Accomplishments and Project Milestones, FY 2023-24 .....….....……………...20 Day-to-Day Staff Responsibilities for FY 2024-25…………………………………….21 Program Projects for FY 2024-25 ........................................................................... 22 Program Potential Long-Range Projects – Contingent on Staff Capacity…………..22 AFFORDABLE HOUSING IMPLEMENTATION PROGRAM…………………………….24 Role of the Program ................................................................................................ 24 Key Accomplishments and Project Milestones, FY 2023-24 .....….....……………...25 6 4
Day-to-Day Staff Responsibilities for FY 2024-25…………………………………….25 Program Projects for FY 2024-25 ........................................................................... 26 Program Potential Long-Range Projects – Contingent on Staff Capacity…………..26 ADMINISTRATION DIVISION……………………………………………………………….28
Role of the Division ................................................................................................. 28 Day-to-Day Staff Responsibilities for FY 2024-25………………………………… ….29
Schedule of Figures
Figure 1: Planning and Environmental Review Department Structure......................... 11
Schedule of Tables
Table 1: Advance Planning, Key Accomplishments & Project Milestones, FY 2023-24.14 Table 2: Advance Planning, Day-to-Day Staff Responsibilities for FY2024-25…….…..15 Table 3: Advance Planning Division, Fiscal Year 2024-25 Projects ……………….……16 Table 4: Advance Planning, Long Range Projects Contingent on Staff Capacity………16 Table 5: Current Planning, Key Accomplishments & Project Milestones, FY 2023-24 ..18 Table 6: Current Planning Day-to-Day Staff Responsibilities for FY2024-25………..….18 Table 7: Current Planning Division, Fiscal Year 2024-25 Projects. ….….… ………...…19 Table 8: Current Planning, Long Range Projects Contingent on Staff Capacity………..19 Table 9: Sustainability, Key Accomplishments & Project Milestones, FY 2023-24 …....20 Table10: Sustainability Program, Day-to-Day Staff Responsibilities for FY2024-25….. 21 Table 11: Sustainability Program, Fiscal Year 2024-25 Projects……………….………..22 Table 12: Sustainability, Long Range Projects Contingent on Staff Capacity….……….22 Table 13: Affordable Housing Implementation Key Accomplishments & Project Milestones, FY 2023-24 ………………………………………………………….25
Table 14: Affordable Housing Implementation Day-to-Day Staff Responsibilities for FY2024-25 ………………………………………………………………………...25
Table 15: Affordable Housing Implementation Program, FY 2024-25 Projects……..... 26 Table 16: Affordable Housing Implementation Program, Long-Range Projects Contingent on Staff Capacity……...…………………………….…………........ 26 Table 17: Administration Division Day-to-Day Staff Responsibilities for FY2024-25…..29 7 5
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EXECUTIVE SUMMARY
Introduction and Purpose
This FY 2024-25 Annual Work Program summarizes projects and programs proposed for the Planning and Environmental Review Department for the upcoming fiscal year, considering both ongoing, existing commitments and potential new projects. It is intended to provide the City Council with an overview of the current work of the Department and an opportunity to consider and give direction concerning the Department’s future work.
The Annual Work Program creates a regular mechanism for the Council to share ideas for new work efforts and discuss the Department’s work priorities. It encompasses the work of the two main Divisions, the Advance Planning Division, and the Current Planning Division, as well as the Department’s Sustainability and Affordable Housing Implementation Programs and the Administration Division. Because the focus is on discretionary work, the Annual Work Program does not include Building & Safety Services, which are currently contracted out to Willdan based on bu ilding permits processed and not discretionary.
The Annual Work Program considers ho w the work of the Planning and Environmental Review Department proposed for the upcoming year will support the City’s Mission Statement and Core Values, as articulated in the City’s Strategic Plan. It furthermore is intended to serve as a basis for budget plan development.
In addition to full-time staff, the Department relies on consultants and contracted services to assist in its work. The Annual Work Program shows estimates of consultant cost by project, program, Division, and the Department as a whole. Consultant time and cost estimates are in addition to full -time staff. Staff have attempted to estimate the value of the consultant services in terms of staff equivalents to demonstrate the value of such services. Full Time Equivalents (FTE) for consultant/contract staff assistance are estimated based on cost estimates by Division/Program using average hourly rates. For the purposes of FTE equivalency calculations, consultant costs are based on fiscal year expenditures, where possible. Where not available, consultant contract totals are used.
Department Staffing and Organizational Structure
Recent Changes
The PER Department is now fully staffed. In the current fiscal year, the Department was able to fill the following vacant positions: Supervising Senior Planner (internal promotion), Senior Planner and Assistant Planner (new position) in the Advance Planning Division.
In the Administrative Division, the Department also filled the newly created Commission Clerk position.
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Current Staffing
Available staff capacity is a fundamental constraint on the work that the Planning and Environmental Review Department can undertake at any given time. Many projects are multi-year efforts, which are still in process and require a continued commitment of resources. Taking on new projects is possible only to the extent that staff capacity becomes available throug h the completion of existing commitments or new staffing resources are dedicated.
As a basic principle, the Annual Work Program seeks to utilize City staff fully first and to rely on consultants and contract plann ing services only when City staff capacit y is completely committed. The Annua l Work Program also recognizes that the use of consultants and contract ors may be appropriate to meet workload demands generated by projects of a one -time or short-term nature that exceed the available capacity of full- time City staff. The use of outside consultants to assist the Department is constrained by Department budget and by the finite capacity of managers to manage consultant work in addition to full-time staff.
The Annual Work Program is preliminary to the City’s two-year budget plan adoption. It assumes a total of 20.50 full-time equivalent positions (FTEs) available, consisting of 4.0 FTEs in Advance Planning, 10.50 FTEs in Current Planning, 2.0 FTEs in the Sustainability Program, 1.0 FTE in the Affordable Housing Implementation Program and 3.0 FTE in the Administration Division . In addition to full -time staff, the Department is supported by consultant and contract services. The summary below does not count interns or fellowship program participants.
The Planning and Environmental Review Department staff is currently organized into six main divisions as follows : Advance Planning, Current Planning , Building & Safety , Sustainability, Affordable Housing Implementation and Administration. 10 8
Advance Planning
FULL-TIME POSITIONS FULL-TIME
EQUIVALENT
(FTE)
Advance Planning Manager 1.0
Supervising Senior Planner 1.0
Assistant Planner 2.0
TOTAL FTEs 4.0
CONSULTANT / CONTRACT SERVICES
Consultant – RRM Title 17 Zoning and Local Coastal
Program support services
Consultant – Robert Brown Engineers Ellwood Onshore Facility, and Platform Holly onshore facilities
inspection and monitoring services.
Consultant - JDL Mapping GIS data and mapping services
Consultant - ICF General Plan technical editing and
formatting services
Consultant - Storrer Environmental
Services
Environmental monitoring and
compliance services for oil and gas
projects, beach hazards removal
monitoring and other projects as
needed
Consultant – Johnson Aviation Aviation consulting services for Airport impact analysis and planning
document review
Veronica Tam and Associates Housing policy and planning services
Consultant - CSI Magnet Permit Tracking System
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Current Planning
FULL-TIME POSITIONS FULL-TIME
EQUIVALENT
(FTE)
Current Planning Manager 1.0
Supervising Senior Planners 2.0
Senior Planner 1.0
Assistant-Associate Planners 3.0
Planning Technician 1.0
Code Compliance Officer 2.0
Office Assistant 0.5
TOTAL FTEs 10.5
CONTRACT SERVICES
Contract Services - Ordinance work only
Contract Services - Project Planning (various)
Building & Safety
The employees listed below work for Willdan, a consultant that provides Building and Safety Services under contract to the City.
CONTRACTED FULL-TIME POSITIONS (WILLDAN) FULL-TIME
EQUIVALENT
(FTE)
Building Official 1.0
Building Inspector 1.0
Building Technician 1.5
Assistant Plan Checker 1.0
TOTAL EFFECTIVE FTEs 4.5
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Sustainability Program
FULL-TIME POSITIONS FULL-TIME
EQUIVALENT
(FTE)
Sustainability Manager 1.0
Sustainability Management Analyst 1.0
TOTAL EFFECTIVE FTEs 2.0
Affordable Housing Implementation
FULL-TIME POSITION FULL-TIME
EQUIVALENT
(FTE)
Senior Housing Analyst 1.0
CONTRACT POSITIONS
TOTAL EFFECTIVE FTEs 1.0
Department Administration
FULL-TIME POSITIONS FULL-TIME
EQUIVALENT
(FTE)
Department Director 1.0
Management Assistant 1.0
PER Commission Clerk 1.0
TOTAL EFFECTIVE FTEs 3.0
Department Total: 20.5 regular City employees + 4.5 Building & Safety Willdan employees (25 FTE total).
Other contract and consultant services capacity = approximately 4.0 FTE
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Figure 1: Planning and Environmental Review Department Structure
Workload Considerations
The Advance Planning Division continues to be engaged with several important work efforts, including statutorily mandated General Plan and Title 17 amendments and the Local Coastal Program . Following the adoption of t he 2023-2031 Housing Element, Advance Planning must now complete statutorily mandated implementation actions, and a Safety Element update Open Space Element update, and a new Environmental Justice Element. The Division also oversees the Climate Action Plan and Sea Level Rise / Coastal Hazards Adaptation studies as part of the Local Coastal Program land use planning efforts. The Division continues to implement the Beach Hazards Removal Project and to oversee and/or participate in Platform Holly and Ellwood Onshore Facility decommissioning. Division staff participate in regional planning work efforts and comment on other agency project environmental documents, an important role as the City’s neighboring jurisdictions build out, affecting the Goleta community.
PLANNING AND ENVIRONMENTAL REVIEW DEPARTMENT
Organization Chart
Code Compl.
Ass't
Code Compl.
Officer
Senior Housing
Analyst
Director
Management
Assistant
Code Compl.
Officer
Sustainability
Manager
Sust. Mgmt.
Analyst
Sr. Supervising
Planner
Senior Planner
Ass't-Assoc.
Planner
Building
Official
Building
Technician
Ass't Plan
Checker
Building
Inspector
Hearing
Support Clerk
Advance Planning
Manager
Senior Planner
Senior Sup.
Planner
Permit
Technician
Sr. Supervising
Planner
Ass't-Assoc.
Planner
Current Planning
Manager
Ass't-Assoc.
PlannerAssistant Planner
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The Current Planning Division has seen an uptick in new permit applications, including for several large projects. With the lifting of the water moratorium by Goleta Water District and the adoption of the Housing Element, Current Planning expects to receive and begin processing several permit applications for new housing projects . We also expect the permitting of the Ellwood Onshore Facility decommissioning and reuse to be a significant project. Progress on the close-out of old permit files continues as staff works on this task while continuing with regular assignments. The new Historic Preservation Commission is now seated and meeting regularly.
The Sustainability Program continues to work through an ambitious list of projects of citywide importance . The Program is focused on the City’s Strategic Energy Plan implementation, including installation of electric vehicle charging stations at City Hall, adoption of electric vehicle and building electrification Reach Codes. The program is also implementing the newly adopted plastic pollution reduction ordinance (Plastic Free Goleta), implementing outreach on the Council-approved home solar and battery storage program (Powered Up Goleta) , and exploring multiple community programs such as an electric bikeshare pilot program.
The Affordable Housing Implementation Program, in addition to its core responsibilities of managing the existing affordable housing inventory, assuring new affordable unit policy compliance, and administering tenant protection programs, has completed both a formal affordable housing policy framework and a Tenant Protection Ordinance and continues to p rovide technical assistance to affordable housing projects . Development of a Comprehensive Affordable Housing Finance Plan (CAHFP) is next up.
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ADVANCE PLANNING DIVISION
Role of the Division
The Advance Planning Division is primarily responsible for projects and programs to update and implement the City’s General Plan, Local Coastal Program (LCP), Housing Element, and Zoning Regulations. As part of implementing the General Plan and as part of the LCP development, the Division is responsible for the preparation of the Community Wildfire Protection Plan, Climate Action/Resiliency Plan, and Coastal Hazards Adaptation Plan/Sea Level Rise Study. The division oversees energy /oil and gas project planning and geographic information systems / spatial data management . Important responsibilities for this division include addressing and complying with legal planning and zoning mandates, act ing as liaison to the Santa Barbara County Association of Governments and other agencies in regional planning efforts, and maintaining current General Plan policy and zoning regulations.
Projects & Programs
Significant Advance Planning Division accomplishments in 2023-24 are listed in Table 1.
Table 1. Advance Planning , Key Accomplishments and Project Milestones FY 2023-24
Project Status
Adoption of the Housing Element 2023-2031, site
rezoning, and certification by the State Housing and
Community Development Department (HCD)
Completed
Adoption of General Plan and Title 17 Amendments
implementing the Airport Land Use Compatibility Plan
(ALUCP)
Completed
General Plan Safety Element Amendments Initiation
for the Hazard Mitigation Plan
Completed
2023 General Plan/Coastal Land Use Plan Progress
Report and submittal to the State Office of Planning &
Research and HCD.
Completed
Measure G Heritage Farmland Initiative and Land Use
Element Sub policy LU 7.5 Review with Council
Completed
Adoption of Title 17 Zoning Rounds 4 and 5
Amendments for Housing Element Implementation,
Minor Revisions, and State Law Consistency
Completed
Adoption of Objective Design Standards Guidelines Completed Monitoring and coordination with State Lands
Commission during 421 Pier decommissioning and
removal
Completed
Ellwood Onshore Facility Sale, Permitting, and
Interagency Coordination
Completed
Beach Hazards Removal activities in coordination with
the State Lands Commission
Completed
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Municipal Service Review preparation and submittal to
the Santa Barbara County Local Agency Formation
Commission for Transportation and Parks/Recreation
Completed
Santa Barbara Airport (SBA) Aircraft Noise Reduction
Action Coordination
Completed
Review and comment on Airport, County, UCSB
projects: SBA Master Plan, SBA Aircraft Noise, Santa
Barbara County Ag Enterprise Ordinance and EIR,
Santa Barbara County Housing Element and EIR,
UCSB Facilities Relocation MND
Completed
The Advance Planning Division expected day-to-day staff responsibilities for FY 2024-25 are listed in Table 2 below.
Table 2: Advance Planning Division, Day-to-Day Staff Responsibilities for FY 2024- 25 Administrative
Interdepartmental coordination and support
Supervision
Performance evaluations
Budgeting
Grant writing and management
Contract management
Other public workshops and outreach
Respond to public inquiries regarding General Plan, etc.
Required Services
Maintain General Plan and Title 17 Zoning Regulations
General Plan Annual Report (prior to April each year)
Department of Finance and HCD Annual Housing Survey Forms Department of Finance Annual Boundary/Annexation Survey in June each year CIP - Required General Plan Conformity Annual Report (prior to Budget Adoption) Coordinate and manage GIS System to implement regulations, policies, and maps Intergovernmental relations and coordination with State Lands Commission, UCSB, LAFCO, County, City, Airport, and Goleta Water District on projects/future growth and planning issues
Comment on other agency documents that affect the City
SBCAG liaison
Energy/Oil and Gas Programs
Monitor and coordinate State Lands Commission work at Platform Holly, including EOF decommissioning planning
Oversee air monitoring station permitting
Permit and oversee removal of remnant oil and gas beach hazards Miscellaneous oil and gas projects
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General Plan Amendments
Coordinate the initiation and processing of City-initiated GPA’s
Zoning Regulations and Ordinances
Coordinate Title 17 interpretations, track potential Title 17 revisions, and process amendments
The Advance Planning Division projects for FY 2024-25 are listed in Table 3 below.
Table 3: Advance Planning Division, Fiscal Year 2024-25 Projects Projects
1 State Law-Required General Plan Amendments – Safety Element, Open Space Element, New Environmental Justice Element/Policies and Title 17 Amendments 2 Local Coastal Program development
3 Implement Required Housing Element Programs (Parking Standards, Beneficial Projects, Underused Housing Stock Research, Local Housing Preference Regulations, Affordable Housing Design Research)
4 STVR Research and Ordinance Amendments
The Advance Planning Division's potential long-range projects are listed in Table 4 below.
Table 4: Advance Planning, Long-Range Projects Contingent on Staff Capacity 5 Battery Storage Comprehensive Approach
6 Update Climate Action/Resiliency and Coastal Hazards/Sea Level Rise Plans 7 Transportation Element Update
8 Title 17 Nighttime Recreations (Outdoor Sports Field) Lighting Amendments 9 Old Town Visioning Process
10 Tree Protection Ordinance
11 Citywide Design Guidelines
12 South Kellogg Industrial Area Evaluation (LU-IA-6)
13 Revisit General Plan Amendment (GPA) Initiation Process 14 Transfer of Development Rights Ordinance (General Plan LU-IA-5)
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CURRENT PLANNING DIVISION
Role of the Division
The Current Planning Division has primary responsibility for the processing of permit applications, both ministerial and discretionary, for current development project proposals. It is tasked with carrying out these p ermit processes in an efficient, fair, consistent, and timely manner, supported by the best currently available technology.
The Current Planning Division has successfully completed the permitting of several high- profile projects this past year. The Historic Preservation Ordinance was adopted in 2022 and implementation is underway with the formation of the City’s Historic Preservation Commission (HPC). The HPC has already reviewed several proposed projects involving historic resources.
Projects & Programs
Significant Current Planning Division accomplishments in 2023-24 are listed in Table 5:
Table 5: Current Planning, Key Accomplishments and Project Milestones FY 2023- 24 Projects
Status
Processing of permit applications for numerous development projects. Highlights include the Camino Real Specific Plan Amendment and Medical Office Buildings, the 14 -unit Mixed Use Project at 6491 Calle Real; Santa Barbara Humane
Campus Renovation; Heritage Ridge condition compliance and Goleta Valley Cottage Hospital Aquatic Center condition compliance.
Completed
Code Compliance implementation and effective resolution of high-profile Zoning Enforcement and Compliance cases.
Completed
Historic Preservation Commission set-up and kick-off Completed AB 2234 Post-approval Process Implementation Completed
The Current Planning Division expected day -to-day staff responsibilities for FY 2024-25 are listed in Table 6 below.
Table 6: Current Planning Division, Day-to-Day Staff Responsibilities for FY 2024- 25 Required Services/Administrative
Design Review Board Secretary
Historic Preservation Commission Secretary
Plan and permit scanning
Magnet Permit Tracking System management
Supervision
Performance Evaluations
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Budgeting
Development Services and Project Permitting
Project Permitting (Ministerial and Discretionary)
Code Compliance
The Current Planning Division projects for FY 2024-25 are listed in table 7 below.
Table 7: Current Planning Division, Fiscal Year 2024-25 Projects
Projects
1 Update of CEQA Thresholds of Significance
2 Historic Resources Evaluation
The Current Planning Division potential long range projects are listed in Table 8 below.
Table 8: Current Planning, Long-Range Projects Contingent on Staff Capacity 3 Development of a Permit Procedures Manual
4 South Kellogg Industrial Area Compliance Program
5 Story Pole Guidelines/visual sim procedures per GP VH-IA-3 22 20
SUSTAINABILITY PROGRAM
Role of the Program
The City’s Sustainability Program strives to create a healthy, resilient, and sustainable city by addressing a range of special projects and programs intended to further goals of sustainability, especially with respect to renewable energy and climate resiliency.
Projects & Programs
Key Sustainability Program major accomplishments in 2023-24 are listed in Table 9 below.
Table 9: Sustainability Program, Key Accomplishments and Project Milestones FY 2023-24
Projects
Status
Develop EV Reach Code Projected May
2024
Explore Shared Micro-mobility (Bikeshare) Feasibility Projected June 2024
Transition Plan to 50% Renewable Energy for Municipal Electricity by 2025
Projected April
2024
City Hall Green Business Re-certification Completed
Blue Cities Network Certification Completed
Development of outreach plan and materials to implement Plastic Pollution Reduction Ordinance’s associated community outreach Completed Home Solar and Battery Storage Citywide PPA Program evaluation & implementation Completed
EV charging station infrastructure project planning, permitting, RFP process, and securing grant and rebate funding Completed
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The Sustainability Program's expected day-to-day staff responsibilities for FY 2024-25 are listed in Table 10 below.
Table 10: Sustainability Program, Day-to-Day Staff Responsibilities for FY 2024- 25 Administrative
Supervision
Budgeting
City Council Energy/Green Issues Standing Committee Liaison Grant Writing and Management
Contract Management
RFPs for Sustainability Projects
Equitable Outreach through Public Engagement Channels
Projects
Participation in Santa Barbara County Regional Climate Collaborative and Central Coast Community Energy work groups
Staff liaison (Green Business Program & Green Business Program Alliance, Southern California Regional Energy Network, Tri-County Regional Energy Network, Central Coast Sustainability Summit, UCSB Sustainable Transportation Committee)
State/federal programs (CivicWell National Service Program Partnership, Beacon Program, regulatory updates)
Statewide and National Membership Participation (Local Government Sustainable Energy Coalition, Green Cities California, Urban Sustainability Directors Network, U.S. Green Building Council)
Strategic Energy and 100% Renewable Electricity Plan Adoption & Implementation
Administration of SCE Charge Ready Program grant for electric vehicle charging infrastructure deployment at City Hall (~$250,000 value) Administration of APCD Grants for EV Chargers
Provide updated information to the public on Electric Vehicles and EV Charger incentives and rebates
Implementation of Plastic Pollution Reduction Ordinance and associated community outreach (Plastic Free Goleta)
Implementation and outreach on home solar and battery storage program partnership (Powered Up Goleta)
Provide updated information to the public on building electrification rebates and incentives
Provide outreach and education opportunities to the publi c through tabling events, workshops, and “lunch ‘n learns”
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The Sustainability Program projects for FY 2024-25 are listed in Table 11 below.
Table 11: Sustainability Program, Fiscal Year 2024-25 Projects
Projects
1 Implement Construction of City Hall EV Charging Station Project 2 Existing Building Electrification: Develop Permit Fee Waiver Program 3 New Construction Building Electrification: Evaluate Reach Code Options & Policy Development
4 Identify & Pursue City’s EV Charging Station Opportunities 5 Evaluate Microgrid and Solar Opportunities and Feasibility at City Facilities (Community Center, City Hall, Library)
The Sustainability potential long-range projects are listed in Table 12 below.
Table 12: Sustainability Program, Long-Range Projects Contingent on Staff Capacity
6 Develop Climate Action & Adaptation Plan (including Climate Vulnerability Analysis and Strategic Energy Plan update)
7 GHG Emissions Inventory (community and municipal)
8 Collaborate with Environmental Services on climate change planning as part of Goleta’s Creeks and Management Program
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AFFORDABLE HOUSING IMPLEMENTATION PROGRAM
Role of the Program
The Affordable Housing Implementation Program provides a dedicated focus on meeting the City’s responsibilities with respect to affordable housing. While the Advance Planning Division plans high-level housing policy and how the City should accommodate its share of regional housing needs in the Housing Element, this Program implements housing policy to create and maintain affordable housing units in the City. It also ensures consistent application of and compliance with affordable housing deed restrictions and covenants, and it enforces tenant rights and protections.
In particular, important duties of th e Program include (1) managing and monitoring the inventory of existing affordable housing units, including rental housing units, (2) overseeing the creatio n and sale or rental of new affordable units to assure fair and consistent application of City rules, (3) annually updating : housing in-lieu fee amounts , non-residential affordable housing development impact fee amounts , maximum sale prices for deed-restricted ownership units, and maximum rent amounts for deed-restricted rental units , (4) managing the City’s Affordable Housing Trust Fund deposits and expenditures and preparing a Comprehensive Affordable Housing Finance Plan (CAHFP) to guide how funds will be applied to create or preserve below-market units, and ( 5) enforcing tenant protections, including Fair Housing Act provisions and rental housing mediation.
Projects & Programs
Current projects and required affordable housing implementation services are listed below along with recommendations for potential new projects for the new Division to undertake.
Development and adoption of an Affordable Housing Implementation Policy Resolution was completed in the current fiscal year . This document contains protocols and requirements for the conditioning and monitoring of affordable housing units in the City by covenant, agreement, and deed restriction. The City also adopted a Tenant Protections Urgency Ordinance in December 2023, and we anticipate a regular ordinance will be adopted before the end of the fiscal year.
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Significant Affordable Housing Implementation Program accomplishments in 2023-24 are listed in Table 13 below.
Table 13: Affordable Housing Implementation Program, Key Accomplishments and Project Milestones FY 2023-24
Project Status
Affordable Housing Implementation Policy Resolution Completed Tenant Protection Urgency Ordinance Completed
Implementation of the Rancho Goleta Mobile Home Park
Development Agreement Projected May 2024
The Affordable Housing Implementation Program's expected day-to-day staff responsibilities for FY 2024-25 are listed in Table 14 below.
Table 14: Affordable Housing Implementation Program, Day-to-Day Staff Responsibilities for FY 2024-25
Administrative
Interdepartmental coordination and support
Budgeting
Contract management
Regional housing communication and coordination
Required Services
Respond to public inquiries regarding housing programs, fair housing, etc.
Provide reviews, comments, and conditions on pending development projects Calculate project requirements per City inclusionary policy and state density bonus law Maintain affordable housing interest list
Maintain/update inventory of existing affordable housing units Manage/report on housing in-lieu funds, non-residential development impact fees, and incentive programs
Support for purchases and sales of existing affordable units Implement housing-related required programs in the adopted Housing Element
Housing Administration/Preservation
Ensure new affordable units meet City requirements via covenant/deed restriction Conduct compliance monitoring of affordable rental housing units Manage consultant for compliance monitoring of affordable ownership housing units Manage contract for first-time homebuyer downpayment assistance loans Monitor/renegotiate existing housing covenants to preserve affordable housing Oversee income eligibility calculations and public housing lotteries 28 26
Support for purchases, sales, and refinances of new/existing affordable housing units Mobile Home Park Preservation: assist park tenants with rent increases and review annual rental reports
Fair Housing & Tenant Protections
Enforce and provide information on fair housing and tenant rights under federal, State, and local regulations, including anti-discrimination laws Rental housing mediation of landlord-tenant disputes with City of Santa Barbara contract services
The Affordable Housing Implementation Program projects for FY 2024-25 are listed in Table 15 below.
Table 15: Affordable Housing Implementation Program, Fiscal Year 2024-25 Projects
Projects
1 Density Bonus Procedures and Timelines
2 Tenant Protection Ordinance
3 Prepare a Housing Trust Fund and Comprehensive Affordable Housing Finance Plan (CAHFP)
The Affordable Housing Implementation Program's potential long-range projects are listed in Table 16 below.
Table 16: Affordable Housing Implementation Program, Long-Range Projects Contingent on Staff Capacity
4 Update to Mobile home Rent Control Ordinance
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ADMINISTRATION DIVISION
Role of the Division
The PER Administration Division includes three existing positions (Department Director, Management Assistant and Hearing Support Clerk), which carry Department-wide duties and responsibilities. The Division is chiefly tasked with departmental management responsibilities and support functions, including overall Department direction and coordination, agenda management and calendaring, budgeting, and invoicing, personnel matters, departmental representation, and public outreach . As time allows and Departmental needs require, the Department Director, Management Assistant and/or Hearing Support Clerk may also take on special, department-wide projects or assist other Department divisions or the City Manager with special projects and assignments.
Projects, Programs & Services
The table below lists projects , programs and services currently being undertaken or provided by the Administrative Division . It provides an estimate of the staff time per project, program, or service in the current fiscal year.
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The Administration Division's expected day-to-day staff responsibilities for FY 2024-25 are listed in Table 17 below.
Table 17: Administration Division, Day-to-Day Staff Responsibilities for FY 2024- 25 Administrative and Required Services
Planning Commission Hearing Support Recording Clerk/Minutes/Commission support
Historic Preservation Commission and Design Review Board Hearing Support Recording Clerk/ Minutes/Commission and Board support
Zoning Administrator
Interdepartmental and interdivision coordination
Department supervision and direction
Annual Work Program
Personnel and performance evaluations
Budgeting and invoicing
Agenda management and calendaring
Contract management
Departmental support functions, file management
Department representation to Council and other agencies Noticing of public hearings
Other public outreach
Response to public inquiries
Developer Accounts support
Special Projects (as assigned)
32 ATTACHMENT 2:
Presentation
33 FY 2024-25
ANNUAL WORK PROGRAM
PLANNING AND ENVIRONMENTAL REVIEW
DEPARTMENT
City Council Workshop
March 19, 2024
Presentation by:
Peter Imhof, Director
Anne Wells, Advance Planning Manager
Lisa Prasse, Current Planning Manager
Dana Murray, Sustainability Manager
Lucy Graham, Affordable Housing Implementation
Planning and Environmental Review Department
34 Purpose of Workshop
➢ Update Council on existing work commitments and progress ➢ Review staffing and workload by Division/Program
➢ Propose and consider potential new work projects
➢ Discuss and set Planning and Environmental Review work priorities for FY 2024-25
March 19, 2024 City Council Workshop - FY 2024-25 PER Annual Work Program 2 35 Workshop Agenda
➢ Presentation
➢ Questions from Council
➢ Public comment on draft FY 2024-25 Annual Work Program ➢ Council discussion, feedback and direction
➢Adopt FY 2024-25 Annual Work Program
March 19, 2024 City Council Workshop - FY 2024-25 PER Annual Work Program 3 36 March 19, 2024 City Council Workshop - FY 2024-25 PER Annual Work Program 4 Planning &
Environmental
Review
Department
Structure
Advance Planning
Manager
Senior Planner
Supervising Sr.
Planner
Permit Technician
Supervising Sr.
Planner
Ass't-Assoc.
Planner
Current Planning
Manager
Ass't-Assoc.
PlannerAssistant Planner
Code Compl.
Ass't
Code Compl.
Officer
Senior Housing
Analyst
Director
Management
Assistant
Code Compl.
Officer
Sustainability
Manager
Sust. Mgmt.
Analyst
Supervising Sr.
Planner
Senior Planner
Ass't-Assoc.
Planner
Building Official
Building
Technician
Ass't Plan
Checker
Building
Inspector
Commission
Clerk
37 FY 2023-24 Department Highlights
❑ Revised Housing Element adoption, rezones and HCD certification ❑ Airport Land Use Compatibility Plan implementation adoption ❑ Objective Design Standards Guidelines adoption
❑ Approval of Camino Real SPA and Medical Office Buildings; 14-unit Mixed Use Project at 6491 Calle Real
❑ EV Reach Code Adoption
❑ Affordable Housing Implementation Policy Adoption
❑ Tenant Protection Urgency Ordinance Adoption
March 19, 2024 City Council Workshop - FY 2024-25 PER Annual Work Program 5 38 6
Advance Planning Division
March 19, 2024 City Council Workshop - FY 2024-25 PER Annual Work Program 39 Advance Planning Division
❑4.0 FTEs
❑Responsibilities:
1. Administrative
2. Required Services
3. Energy/Oil and Gas Programs
4. General Plan Amendments
5. Ordinances
6. Environmental Programs and Plans
March 19, 2024 City Council Workshop - FY 2024-25 PER Annual Work Program 7 40 Advance Planning Division
Significant FY 23-24 Accomplishments:
March 19, 2024 City Council Workshop - FY 2024-25 PER Annual Work Program 8 Adoption of revised Housing Element 2023-2031, site rezoning and HCD certification Adoption of Gen. Plan & Title 17 Amendments implementing Airport Land Use Compatibility Plan General Plan Safety Element Amendments Initiation for Hazard Mitigation Plan Adoption of Title 17 Zoning Amendments (Rounds 4 and 5) Measure G Heritage Farmland Initiative and Land Use Element Subpolicy LU 7.5 Council Review Adoption of Objective Design Standards Guidelines
Ellwood Onshore Facility Sale, Permitting, and Interagency Coordination Santa Barbara Airport Aircraft Noise Reduction Coordination Review & comment on other agency projects: SBA Master Plan, SBA Aircraft Noise, County Ag Enterprise Ordinance, and Santa Barbara County Housing Element, UCSB Facilities Relocation MND 41 Advance Planning Division
Major Current Projects (partial list):
March 19, 2024 City Council Workshop - FY 2024-25 PER Annual Work Program 9 State-mandated General Plan Amendments (Safety Element, Open Space Element, new Environmental Justice Element)
Local Coastal Program development
Housing Element Implementation Actions
Short-term Vacation Rental Ordinance Amendments
42 March 19, 2024 City Council Workshop - FY 2024-25 PER Annual Work Program 10 Current Planning Division
43 Current Planning Division
❑ 10.5 FTEs
❑ Responsibilities:
1. Required Services/Administrative
2. Development Services and Project Permitting
3. Special Projects/Process Improvement
March 19, 2024 City Council Workshop - FY 2024-25 PER Annual Work Program 11 44 Current Planning Division
Significant FY 23-24 Accomplishments:
March 19, 2024 City Council Workshop - FY 2024-25 PER Annual Work Program 12 Permit application processing for numerous development projects. Highlights: Camino Real Specific Plan Amendment and Medical Office Buildings, the 14-unit Mixed Use Project at 6491 Calle Real; Santa Barbara Humane Campus Renovation; Heritage Ridge condition compliance.
Code Compliance implementation and effective resolution of high-profile Zoning Enforcement and Compliance cases.
Historic Resources Commission set-up and kick-off
AB 2234 Post-approval Process Implementation
45 Current Planning Division
Major Current Projects (besides Permit Processing):
March 19, 2024 City Council Workshop - FY 2024-25 PER Annual Work Program 13 Update of CEQA Thresholds of Significance
Historic Resources Evaluation
Permit file close-outs / digitization
46 March 19, 2024 City Council Workshop - FY 2024-25 PER Annual Work Program 14 Sustainability Program
47 Sustainability Program
❑ 2.0 FTEs
❑ Responsibilities:
• Special sustainability-related plans and projects
• Liaison to local, state and federal sustainability programs March 19, 2024 City Council Workshop - FY 2024-25 PER Annual Work Program 15 48 Sustainability Program
Significant FY 23-24 Accomplishments:
March 19, 2024 City Council Workshop - FY 2024-25 PER Annual Work Program 16 EV Reach Code Adoption
Building Electrification Reach Code Development
Exploration of Shared Micro-mobility (Bikeshare) Feasibility Transition Plan to 50% Renewable Energy for Municipal Electricity by 2025 Home Solar and Battery Storage Citywide PPA Program Adoption EV Charging Station Project Planning, RFP Process, and grant and rebate funding Plastic Free Goleta Ordinance Outreach Plan and Community Outreach Blue Cities Network Certification
49 Sustainability Program
Major Projects:
March 19, 2024 City Council Workshop - FY 2024-25 PER Annual Work Program 17 EV Charging Station Construction
Develop Building Electrification Permit Fee Waiver Program Evaluate Microgrid and Solar PV Feasibility at City Facilities Identify & Pursue City’s EV Charging Station Opportunities 50 March 19, 2024 City Council Workshop - FY 2024-25 PER Annual Work Program 18 Affordable Housing
Implementation Program
51 Affordable Housing Implementation
❑1.0 FTE
❑Responsibilities:
• Implement affordable housing policy
• Develop, track and administer affordable housing units • Comprehensively manage internal and external sources of funding to support affordable housing
• Enforce tenant protections under the Fair Housing Act and State and federal anti-discrimination laws
March 19, 2024 City Council Workshop - FY 2024-25 PER Annual Work Program 19 52 Affordable Housing Implementation
Significant FY 23-24 Accomplishments:
March 19, 2024 City Council Workshop - FY 2024-25 PER Annual Work Program 20 Affordable Housing Implementation Policy Adoption
Tenant Protection Urgency Ordinance Adoption
Rancho Goleta Mobile Home Park Development Agreement Implementation 53 Affordable Housing Implementation
Major Projects:
March 19, 2024 City Council Workshop - FY 2024-25 PER Annual Work Program 21 Density Bonus Procedures and Timelines
Prepare a Housing Trust Fund and Comprehensive Affordable Housing Finance Plan (CAHFP)
54 Project Tables by Division/Program
Tables: Long Range Projects Contingent on Staff Capacity Refer to Excel Spreadsheet
March 19, 2024 City Council Workshop - FY 2024-25 PER Annual Work Program 22 55 Recommendation
March 19, 2024 City Council Workshop - FY 2024-25 PER Annual Work Program 23 Discuss work priorities and adopt an Annual Work Program for FY 2024-25 for the PER Department.
56