Agenda Item A.13
CPMS CONSENT CALENDAR
Meeting Date: June 4, 2024
TO: Mayor and Councilmembers
SUBMITTED BY: Matthew R. Fore, General Services Director SUBJECT: Purchase of Information Technology Networking Equipment RECOMMENDATION:
A. Authorize the City Manager to execute a purchase order with Acorn Technology Services, Inc. in the amount of $ 44,901.75 for the purchase and installation of networking equipment at various City-owned and City-managed facilities; and B. Authorize the budget appropriation transfer of $ 44,902 from the Information Technology Systems Implementation Account to the Information Technology Operating Budget to cover the cost of the networking equipment , as described in the fiscal impact section of this report.
BACKGROUND:
On April 16, 2024, City Council authorized the City Manager to execute a professional services agreement with Acorn Technology Services, Inc. (Acorn) for the provision of Managed Information Technology (IT) services. During its discovery, Acorn evaluated the condition of the City’s networking equipment located at all City-owned facilities and found that much of the equipment is outdated or reaching end of life and should be replaced.
DISCUSSION:
Acorn has developed specifications for firewalls, network switches, and wireless access points located at City -owned facilities as well as the Buellton and Solvang Library branches. The new equipment will enhance network performance and more i mportantly, ensure security of this critical infrastructure.
Acorn has requested quotes from various vendors in order to comply with Chapter 3.05 of the Municipal Code and to obtain the best pricing for the City . While the City will purchase the equipment through Acorn, the City will retain title to the equipment. The City’s Agreement with Acorn includes procurement activities in the Scope of Work; it also specifies that “pass through” expenses for equipment and software licenses purchased by Acorn on behalf of the City do not count against Acorn’s compensation threshold.
Attachment One includes a schedule of enterprise-grade networking hardware, including 1 Meeting Date: June 4, 2024
switches, routers, and wireless access points, and relevan t subscription software to be purchased.
GOLETA STRATEGIC PLAN:
Replacing aged and outdated networking equipment supports the following elements of the Goleta Strategic Plan:
City-Wide Strategy 5.4. Protect and maintain our City -owned facilities and cri tical operational assets (vehicles and computing infrastructure).
Strategic Goal 5.4.10. Implement the City’s Information Technology Strategic Plan.
FISCAL IMPACTS:
The total cost to purchase and install the networking equipment is $44,901.75. Staff recommends that the costs be borne by the IT Systems Implementation Account, which has already been appropriated by the City Council. Specifically, s taff recommends transferring $44,902 from the IT Systems Implementation Account (Program 9901) to the Information Technology Operating Program Budget (Program 1820). This transfer will facilitate easier tracking of related expenditures within the specific IT Program budget.
The table below summarizes the available budget and transfer recommendation.
Fund Type Account Amount Total Available
Budget
General 101-90-9901-57020 (-$44,902) $307,963
General 101-18-1820-57021 $44,902 $0
ALTERNATIVES:
Council may direct staff to retain the existing equipment or to seek alternative sources.
Doing so will delay upgrades that Acorn has deemed necessary to network performance and cybersecurity.
LEGAL REVIEW BY: Megan Garibaldi, City Attorney
APPROVED BY: Robert Nisbet, City Manager
ATTACHMENT:
1. Schedule of Networking Equipment to be Purchased
2 ATTACHMENT 1
Schedule of Networking Equipment to be Purchased
3 ATTACHMENT 1
Schedule of Networking Equipment to be Purchased
Component Quantity Facility 1 Facility 2 Facility 3 Facility 4 Facility 5 Facility 6 Firewall 3 545.20$ 545.20$ 545.20$
Network Switch 5 2,249.43$ 7,831.10$ 6,164.98$
Access Point 13 346.74$ 2,080.44$ 346.74$ 1,040.25$ 346.74$ 346.74$ Labor @$175/hour 87 2,625.00$ 5,250.00$ 1,575.00$ 4,725.00$ 525.00$ 525.00$ Cabling/Mounts 175.00$ 500.00$ 75.00$ 375.00$ 50.00$ 50.00$ Mfg. Support Agreement 667.61$ 1,214.00$ 536.00$ 1,150.61$ 124.00$ 124.00$ Shipping and Tax 333.63$ 960.39$ 101.91$ 756.82$ 47.01$ 47.01$ Total Cost per Location 6,942.61$ 17,835.93$ 3,179.85$ 14,757.86$ 1,092.75$ 1,092.75$ * To maintain cybersecurity, the names and locations of specific City facilities as well as the type and manufacturer of equipment to be installed are not disclosed.
4