Agenda Item A.16
CPMS CONSENT CALENDAR
Meeting Date: July 16, 2024
TO: Mayor and Councilmembers
SUBMITTED BY: Deborah S. Lopez, City Clerk
SUBJECT: Amendment No. 1 to Professional Services Agreement No. 2024 - 040 with Western Audio Visual for Council Chamber A/V
Maintenance and Upgrades
RECOMMENDATION:
Approve and authorize the City Manager to execute amendment No. 1 to Professional Services Agreement No. 202 4-040 with Western A/V for maintenance and m inor upgrades, in an amount not to exceed $ 50,000 and with a termination date of June 30, 2026.
BACKGROUND:
On October 5, 2021, the City Council approved a professional services agreement with Western Audio Visual for audiovisual and replacement and upgrades as part of the City Hall Council Chambers equipment upgrade project. Those upgrades provide a more stable platform, enhance t he video experience, expand broadcast capabilities for the public, and improved the experience inside and outside the Chamber.
DISCUSSION:
Since the time of the last upgrades to the Chamber, staff has experienced a time when a piece of the City’s audiovisual equipment went down and interrupted a Council meeting, as part of this upgrade staff is recommending that we install a backup Biamp Tesira audio server. The Biamp Tesira is essentially the server that drives all the audio signals in the chambers and the audio feeds to the public and all the control room equipment . Having a backup Biamp server on site is key to ensuring no interruptions. Additionally, staff is recommending an upgrade to the cabling for microphones used for workshops and Design Review Board meetings. The existing microphones used in chambers for such meetings were part of a 2008 equipment upgrade —it is time to again upgrade this equipment and make it more effective in the Chambers for those meetings. One final option that staff is recommending is to install a piece of equipment that will allow all the city in the future to use the YouTube platform to view meetings. 1 Meeting Date: July 16, 2024
Current available is budgeted will be used to provide the necessary upgrades to the City Council Chambers and since instal lation of those improvements is already budgeted in Fiscal Year 2024/25, no additional appropriations are needed to fund the recommended Chamber improvements in the current fiscal year.
FISCAL IMPACTS:
This project has been budgeted in Fiscal Year 2024/25 within the Public Educational and Governmental Access (PEG) Fund. This Fund is separate from, and expenditures will not have an impact on the City’s General Fund. Revenue for PEG comes from fees paid by the cable provider operating within Santa Barbara County and can only be used to support the capital equipment needs of the City’s PEG channel and to broadcast content to the public. The balance in the PEG Fund as of July 2024 was approximately $350,000 and therefore sufficient funding exists.
ALTERNATIVES:
Alternatively, the City Council could choose to not award an amendment to the agreement with Western A/V in the amount of $ 50,000 for the maintenance and minor upgrades, however doing so would mean that the equipment would not be maintained, and the recommended upgrades will continue to age.
LEGAL REVIEW BY: Megan Garibaldi, City Attorney
APPROVED BY: Robert Nisbet, City Manager
ATTACHMENTS:
1. Amendment 1 to Professional Services agreement 2024-040 with Western AV
2. Professional Services agreement 2024-040 with Western AV 2 Attachment 1
Amendment 1 to Professional Services agreement 2024-040 with Western AV
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5 6
1 WESTERN AUDIO VISUAL
Service Plus
1592 N.
BATAVIA ST ORANGE, CA 92687 PHONE: (714) 637-7272 FAX: (714) 637-7330 Owner & Contract Holder:
City of Goleta – Council Chambers
Equipment Location:
130 Cremona Drive Suite B
Goleta, CA 93117
Contact:
Deborah Lo
pez
805-961-7505
[email protected]
Billing Address:
130 Cremona Drive Suite B
Goleta, CA 93117
Billing T
erms:
Agreement Premium: $25,200 (2 years) $12,600.00 per year Effective Date: 4/5/2024-4/4/2025
100% due upon acceptance, NET 30.
Exhibit A1
7 2
EXTENDED WARRANTY PLANS
SERVICE P LUS BENE
PROACTI
VE PREVENTATIVE MAINTENANCE
VISITS
EMAIL & TELEPHONE RESPONSE TIMES
(PRINCIPLE PERIOD OF MAINTENANCE**)
TELEPHONE TECHNICAL SUPPORT
(PRINCIPLE PERIOD OF MAINTENANCE**)
ON-SITE TECHNICAL SUPPORT RESPONSES
(PRINCIPLE PERIOD OF MAINTENANCE***)
ON-SITE TECHNICAL SUPPORT RESPONSES
(NON -PRINCIPLE PERIOD OF MAINTENANCE ***)
COMPLETE EQUIPMENT REPAIR AND/OR
REPLACEMENT
GROUND SHIPMENT
EXPEDITED SHIPMENT MANUFACTURER
SOFTWARE
UPDATES/UPGRADES OPTIONAL USER
SYSTEM TRAINING
PRIORITY SERVICE STATUS
MANUFACTURER REPAIR CASE
MANAGEMENT
SYSTEMS OPERATOR
LABOR
FOR PROJECTOR LAMP
REPLACEMENT
DISCOUNT
ED PURCHASE ON PROJECTOR
LAMPS
UP TO FOUR (4) VISITS PER YEAR
RESPONSE WITHIN FOUR (4) HOURS
INCLUDED
12 BUSINESS HOURS
$120.00 PER TECH/HOUR, 3-HOUR MINIMUM,
$180.00 AFTER HOURS, $240.00 SAT. & SUN.
INCLUDED
INCLUDED
ACTUAL COST
INCLUDED
INCLUDED, TWO (2) SESSIONS
INCLUDED
INCLUDED
$95.00 PER TECH/HOUR
INCLUDED
15% Discount
Exhibit A1
8 2
I. COVERAGE
Western Audio Visual, upon the receipt and acceptance of YOUR application, will repair or arrange for the repair of YOUR COVERED EQUIPMENT as necessary when such repair is due to a MECHANICAL OR ELECTRONIC BREAKDOWN OR FAILURE during the CONTRACT PERIOD. WAV agreement is subject to the satisfaction of all terms and conditions of this CONTRACT. All repairs and replacements will be with new or remanufactured parts and components as decided by Western Audio Visual.
II. WHAT IS COVERED
A. P arts Repair/Replacement: All parts for the COVERED EQUIPMENT are covered by this CONTRACT except as excluded by Article IV of this CONTR
ACT.
B. Labor for Repair: All labor for repairs of COVERED EQUIPMENT is covered under this CONTRACT, except as excluded by Article IV of this CONTRACT.
On-site service hours for this CONTRACT are from 8:00 a.m. to 5:00 p.m. PST Monday through Friday. We will provide on-site labor within 12 hours from the time of the original service call. W ork must begin and end within these on-site service hours or telephone support hours, based on the service being provided. W ork, which is performed outside these hours, is billable at $180.00 per hour, door-to-door Monday through Friday and $240.00 per hour Saturday and Sunday. By entering into this CONTRACT YOU agree to allow US to bill for On-site service provided outside On-site service hours and Telephone Support provided outside Telephone support hours at the corresponding rates as shown in this section. WE will request a purchase order or other form of payment guarantee for these billable services. If no payment guarantee is forwarded to US within seven days of OUR request, WE will bill YOU for this work without a payment guarantee and YOU agree to pay for these ser
vices without issuance by YOU of a payment guarantee.
C. Transportation of Parts and Equipment: WE will pay for transportation of COVERED EQUIPMENT from the EQUIPMENT LOCATION to OUR shop for repair. WE will pay transportation of equipment from the EQUIPMENT LOCATION or OUR shop to the manufacturer, if manufacturer r epair is required. WE will pay for tr ansportation of parts and components ordered in connection with servicing of the COVERED EQUIPMENT. Transportation will be provided by OUR staff or by commercial carrier. If shipped by commercial carrier, it will be shipped for two-day delivery. Expedited delivery is also available, upon request. If YOU wish to have the parts expedited, YOU agree to be billed for the cost difference between the two-day delivery and the expedited delivery.
D. Preventive Maintenance: This CONTRACT includes four preventive maintenance calls per year. A preventive maintenance call is defined as a fiel d technician visiting the EQUIPMENT LOCATION to verify proper operation of the COVERED EQUIPMENT, install any factory provided hardw are updates, cleaning the heads of tape decks, returning the equipment controls to the predetermined operating levels, converging vi deo pr ojectors for pr eviously established input sources, clean filters and optics of pr ojectors, reloading existing system operating softwar e (if required), and correcting operating conditions that are not within industry standards for operation.
If abnormal operating conditions outside industry standards are noted during a preventive maintenance call and the repair or correction cannot be accomplished during the preventive maintenance call, another repair call will scheduled to correct the noted condition.
If abnormal operating conditions outside industry standards are noted during a preventive maintenance call and the repair is not covered by this CONTRACT as noted in Article IV, WE will forward to YOU, either in written form or verbally, a description of the condition and a cost to repair.
E. Loaner Equipment: If service provided under this CONTRACT cannot bring certain types of equipment to satisfactory operating condition within four (4) working days, a loaner unit of comparable functionality will be provided at YOUR request. Loaner equipment will be provided for the following categories of equipment: Video projectors, computer interfaces, and videocassette recorders. Loaner equipment will only be provided within the limits of OUR non-allocated inventory. L oaner equipment will be provided at no cost to YOU. Loaner equipment may not be an exact match to your existing equipment and may not be compatible with YOUR mounting systems or Exhibit A1
9 3
integrated r emote control systems or other components of the system. T his CONTRACT does not pr ovide for services mounting or connecting non-compatible loaner equipment to YOUR COVERED EQUIPMENT. Portable systems from OUR inventory shall be considered acceptable substitutes as loaner equipment. CRT based video projectors, LCD based video projectors, DLP based video projectors and LCD light valve video projectors shall be considered interchangeable as loaner equipment. YOU agree to be liable for the repair or replacement cost of the loaner unit due to loss or damage while the loaner equipment is in YOUR possession.
III. YOUR OBLIGATIONS DURING THE CONTRACT
A. Equipment Maintenance and Alteration: YOU must provide US with unrestricted access to the COVERED EQUIPMENT for scheduled preventive maintenance visits. YOU may not alter the wiring interconnections of COVERED EQUIPMENT. YOU may not alter or modify the COVERED EQUIPMENT. YOU may not alter, repair or modify the COVERED EQUIPMENT except as expressly directed by OUR service personnel. YOU must o perate the equipment as detailed in the user operations manual provided by the manufacturer with the COVERED EQUIPMENT. YOU may not add equipment, components, wiring or other parts to the COVERED EQUIPMENT without written notification to and acceptance by US.
B. In the Event of the Failure of a Covered Component:
1. YOU must call us at 866-346-9283 or 714-637-7272. YOU must provide US with the Service Contract Number or the model of the equipment in need of service and the nature of the problem.
2. YOU must give US access to all COVERED EQUIPMENT at a time within the following 24 hours that is mutually agreeable to both YOU and US and is during OUR on-site service hours. If such a time cannot be mutually agreed upon, WE will schedule a service call to YOUR EQUIPMENT LOCATION at th e first available time beyond the 24 hour period during the on-site service hours.
3. YOU must allow US complete and unrestricted access to the COVERED EQUIPMENT during OUR service call for a length of time as required to rep air the COVERED EQUIPMENT. YOU must allocate enough time with the COVERED EQUIPMENT to troubleshoot, diagnose, and repair the COVERED EQUIPMENT.
IV. WHAT IS NOT COVERED
A. Parts other than the COVERED EQUIPMENT; projection screens and projection screen control devices; knobs; lamps; bulbs; trim; trim parts; cabinetry; cat hode ray tubes (CRT’s); ILA optical units, DMD optical units; DLP//LCD optical units; LCD/Plasma screen panels; or batteries. Such parts will be provided to YOU at a 15% discount from OUR published price; B. Failure due to or caused by fire, failure as a result of utility services, failure as a result of poor, unconditioned or fluctuating electrical power, or natural and environmental causes such as earthquake, tornado, lightning, corrosion, flood, or other acts of God, or other causes beyond OUR reasonable control.
C. Failure caused by abuse, misuse, or negligence, or previously installed or used equipment which is not in good operating condition; D. Any actual, consequential or incidental damages incurred or suffered by YOU, directly or indirectly, or for economic loss, including, but not limited to inc onvenience, loss of profits, loss of business revenue, loss of time, loss of equipment use, or any other economic loss of any kind whatsoever, even Western has been advised of the possibility thereof; E. Service required to diagnose YOUR complaint, failure or perceived failure if no mechanical or electrical failure was found, or was due to YOUR inability to properly operate the COVERED EQUIPMENT; Exhibit A1
10 4
F. Video pr ojector convergence pr oblems caused by normal electronic fluctuations which occur between scheduled pr eventive maintenance;
G. Control system or other software programming changes to facilitate control functions not available at the commencement of the CONTRACT.
H. Failures or faults caused by structural, mechanical, electrical, or plumbing systems or devices not installed by US and not specifically covered un
der this CONTRACT.
I. Inability of the Covered Equipment, due to the manufacturing design of a product or products or the integration of the system, to perform in a manner other than for what it was designed.
K. Convergence of video to a multisynchronus display device (i.e., video projector, video monitor, etc.) other than those that were converged for at the start of the CONTRACT. Refer to the schedule of converged sources at the end of this contract for covered convergences.
L. Any condition that existed prior to the start date of this CONTRACT that would have been obvious during a pre-inspection of the Covered Equipment.
M. Repairs prohibited by statute, governmental regulation, or any other law.
O. Video conferencing equipment & software warranties & upgrades (Polycom, Tandberg, Lifesize, Cisco, etc.) P. Owner furnished equipment
V. TRANSFER OF CONTRACT
This CONTRACT may not be transferred to any other party without the express written consent of Western Audio Visual and the payment of a transfer fee equal to not less than ten percent (10%) of the premium amount. Western Audio Visual may, at its sole discretion choose to accept the transfer or to terminate the CONTRACT.
VI. COMMENCEMENT, EXPIRATION, RENEWAL & CANCELLATION
OF CONTRACT
A. On or before thirty (30) days following the start date of the CONTRACT:
1. YOU may cancel this CONTRACT and receive refund of the full premium if no benefits have been received or if no service calls or telephone support has been provided to YOU by US.
2. If benefits h ave been received or if service calls or telephone support has been provided by US, YOU may cancel this CONTRACT for a refund less th e cost of the service performed, based on OUR published rate schedule.
B. After thirty (30) days following the start date of the CONTRACT, YOU may cancel this CONTRACT. The refund shall be a proration based upon the time expired on the CONTRACT calculated to the start of the month following the notice of cancellation. All cancellations after thirty (30) days are subject to a cancellation fee of ten percent (10%) of the refund amount. To cancel this CONTRACT, YOU must submit a notice of cancellation in writing and return the complete CONTRACT to US. WE will then issue a check for the refund amount.
Exhibit A1
11 5
C. If the COVERED EQUIPMENT is not new and was not provided, installed or serviced by US, WE reserve the right to inspect the equipment within thirty (30) days of the commencement of this CONTRACT to determine if WE wish to provide the services covered in this CONTRACT. If WE determine that the equipment is not operating correctly, properly, or r equires service to bring the equipment to good operating condition, WE will forward an estimate to YOU regarding the cost of such service. T his service is not covered by this CONTRACT. If YOU decline to have US per form the work required to bring the COVERED EQUIPMENT up to good operating condition within fourteen (14) days of the date of the estimate, WE may, at OUR sole option, refund the full amount of the premium and cancel this CONTRACT.
D. WE may cancel this CONTRACT at any time for non-payment of the premium or if YOU do not meet YOUR obligations under Article III. If YOU do not meet YOUR obligations under Article III or do not pay the premium within thirty (30) days of OUR invoice, WE have the right to cancel this CONTRACT upon forwarding written notice to YOU. In the event of cancellation due to non-payment, YOU agree to be liable for the full cost of services and parts provided to YOU at the rates published in OUR most current rate schedule. In the event that YOU do not meet YOUR obligations under Article III, we will provide a portioned refund based on the time expired on the CONTRACT.
E. The CONTRACT shall commence upon the receipt of a purchase order or other acceptable payment guarantee, or on the date identified on the first page of this CONTRACT, whichever is later. No CONTRACT on the COVERED EQUIPMENT work may be performed prior to the commencement of the CONTRACT.
F. The CONTRACT shall renew 365 days after the date of commencement. Repair work on the COVERED EQUIPMENT which was begun prior to the expiration of the CONTRACT shall be completed by US.
G. This CONTRACT shall automatically renew. Either YOU or WE may decline to enter into a new contract.
VII. DEFINITIONS
The words listed below have the following meanings in this CONTRACT:
COVERED EQUIPMENT
Means the equipment for which WE will provide service, as listed on the first page of this CONTRACT.
CONTRACT
Means this Service CONTRACT which specifies, among other things, YOUR Coverage, the CONTRACT PERIOD, the Covered Equipment.
YOU, YOUR(S)
City of Goleta – Council Chambers
ELECTRONIC OR MECHANICAL FAILURE AND BREAKDOWN
Means the inability of a properly maintained and operated piece of COVERED EQUIPMENT to perform the function(s) for which it was designed, due solely to defects in material or faulty workmanship.
Without limitation, Electronic or Mechanical Breakdown and Failure does not include damage due to negligence, caused by accident, or the gradual reduction in performance due to wear and tear.
CONTRACT PERIOD
Means the period which begins on the date shown on page one of this agreement, or the receipt by us of an acceptable payment guarantee and ends on the expiration of the time limitation as set forth in this CONTRACT.
WE, US, OUR(S)
Means Western Audio Visual
This CONTRACT is not a manufacturer’s warranty or an extension of a manufacturer’s warranty. T his Service CONTRACT may provide duplicate coverage while manufacturer’s warranties are in force. This CONTRACT is not an express, implied or general warranty and is not a condition of the purchase of the COVERED EQUIPMENT.
Exhibit A1
12 6
Covered Equipment
Counci
l Chambers
Quantity Manufacturer Model Description
Display System
1 Planar URX100 100" Ultra HD Resolution (3840 x
2160) LCD Display
1 Chief XTM1U X-Large Fusion Micro-Adjustable Tilt
Wall Mount
1 DWI Custom Custom Cladding for Display (Top and
Bottom)
1 Existing Side Display & Mount
Signal Distribution and Switching
System
1 Crestron DMPS3-4K-150-C 3-Series® 4K DigitalMedia™
Presentation System 150
2 Crestron DM-TX-4KZ-100-C-1G-
B-T
DigitalMedia 8G+® 4K60 4:4:4 HDR
Wall Plate Transmitter, BLACK (Doc
Cam and Staff PC)
1 Crestron DM-RMC-4KZ-
SCALER-C
DigitalMedia 8G+® 4K60 4:4:4 HDR
Receiver and Room Controller with
Scaler (Display)
1 Crestron HD-DA2-4KZ-E 1:2 HDMI® Distribution Amplifier w/4K60 4:4:4 & HDR Support (Side
Display & Presentation Feed)
2 Crestron HD-TXC-101-C-E DM Lite® Transmitter for HDMI®, IR, and RS-232 Signal Extension over
CATx Cable
2 Crestron HD-RXC-101-C-E DM Lite – HDMI® over CATx Receiver w/IR & RS-232, Surface Mount
SOURCES:
Existing Ceiling Mounted Document
Camera
Staff PC (HDMI Only)
1 Barco CSE-200 Wireless Presentation Gateway
Control System
1 Crestron TS-1542-TILT-B-S 15.6 in. HD Touch Screen, Tabletop Tilt, Black Smooth
1 Luxul XMS-2624P 26 Port/24 PoE+ Gigabit Managed
Switch
Exhibit A1
13 7
Audio System
1 Biamp TesiraFORTÉ AVB VT Fixed I/O DSP with 12 analog inputs, 8 analog outputs, 8 channels
configurable USB audio, 128 x 128
channels of AVB, AEC technology (all
12 inputs), 2 channel VoIP, and
standard FXO telephone interface
1 Biamp TesiraFORTÉ AVB CI Fixed I/O DSP with 12 analog inputs, 8 analog outputs, 8 channels
configurable USB audio, 128 x 128
channels of AVB, and AEC technology
(all 12 inputs)
2 Biamp Tesira EX-LOGIC PoE controller with 16 logic GPIO Existing Microphones, Amplifiers
and Speakers to be Tested and
Reused
Broadcast System
4 Panasonic AW-HE42WP HD Pan/Tilt/Zoom Camera w/ SDI
Output (White Version)
4 Vaddio 535-2000-226W Wall Mount Bracket
1 Panasonic AW-RP60 Remote Camera Controller
1 Blackmagic
Design
SWATEMPSW1ME4K ATEM 1 M/E Production Studio 4K
1 Blackmagic
Design
SWPANELADV1ME ATEM 1 M/E Advanced Panel
1 Blackmagic
Design
VHUBSMTCS6G1212 Smart Videohub CleanSwitch 12 x 12
6G-SDI
1 Blackmagic
Design
HYPERD/STM HyperDeck Studio Mini
1 Blackmagic
Design
CONVCMIC/SH/WPSU Mini Converter SDI to HDMI 6G
(Overflow Conference Room)
1 Blackmagic
Design
CONVNTRM/YA/RSH Blackmagic Design Teranex Mini Rack
Shelf
2 Blackmagic
Design
CONVMUDCSTD/HD Mini Converter UpDownCross HD
1 AJA DRM Rackmount Frame
1 AJA DRM Front Panel Front Panel cover for the DRM Frame 1 AJA 3GDA 1x6 3G/HD/SD Reclocking Distribution
Amplifier
1 AJA GEN10 HD/SD Sync Generator
1 AJA HD10MD4 Digital Down-Converter
1 AJA 3G-AMA 3G-SDI Analog Audio
Embed/Disembed
Exhibit A1
14 8
1 Kramer VM-80VN
1:8 Composite Video Distribution
Amplifier
1 Kramer VM-50AN 1:5 Balanced & Unbalanced Stereo
Audio Distribution Amplifier
1 Kramer RK-1 Rack Kit for VM-80VN and VM-50AN
2 SanDisk SDSDXP-512G-A46 512GB Extreme PRO UHS-I SDXC
Memory Card
1 Feelworld D71-H Dual 7" 3 RU Rackmount HDMI LCD
Monitor
1 Tightrope
Media
Systems
CBL-VIOLITE-600 2 channel configurable 1x1 or 0x2
SD/HD SDl encode/decode, multi-
format server with 8TB of storage in a
1 RU chassis. Selectable SD or HD
SDI with embedded audio. Pulls in
RTP, RTMP and HLS streams.
Includes Cablecast Automation, Video
and CG server Software. Cablecast
CG Player Software is optional.
Includes graphics, crawl, bug, bug text
on output. 3 year hardware warranty
and 2 hours of installation support and
training within first year.
1 Tightrope
Media
Systems
CBL-CGPLAYER-LIC Cablecast CG bulletin board software
for installation in Cablecast VIO video
servers. All bulletin board features and
native integration with the Cablecast
schedule for display of "Airs Again
On", "Coming up Next" and Cablecast
schedule bulletins, updated
dynamically throughout the day.
Includes 1 hour of remote installation
support
1 Compix ConverG1 HD Single Channel HD Standalone
Broadcast Graphics System
1 LG 32MU59-B 32" UHD LED Display (MultiView)
1 Fostex RM-3 Rackmount 20W Speaker System
2 Viewsonic VX2252MH 22" LED LCD Monitor - 2 ms
(Engineering PC)
3 Middle Atlantic RM-LCD-PNLK LCD Rackmount, 3RU
1 Samsung QB55R 55" Commercial UHD LED Display
(Overflow Conference Room)
Exhibit A1
15 9
1 Chief LTA1U Large Fusion Tilt Wall Mount
1 Chief FHB5147 Universal Flat Panel Mount Hardware
kit
Alternate Voting System
Quantity Manufacturer Model Description
Control System
7 Crestron TS-770-B-S 7 in. Tabletop Touch Screen, BLACK 1 Crestron DGE-100 Digital Graphics Engine 100
ACCEPTED BY: ACCEPTED FOR Western Audio Visual
Signature: _______________________ Signature: _________________________
Title: ___________________________ Title:(Kevin Mahkorn) Service Manager
Date: ___________________________ Date: _____________________________ Exhibit A1
16 Representative Hailey Schellin
Mobile 949.584.7028
Office 714.637.7557
Email [email protected]
Revision 7/10/2024
Item Quantity Manufacturer Model Description Unit Price Ext Price Audio System
8 Shure MX418D/C Existing: "ALT" Desktop Microphones EXI STING 1 Whirlwind W1CF W1 39 pin chassis mount Female 244.00$ 244. 00$ 1 Whirlwind W1IM 39-pin Inline Male Connector 396.00$ 396. 00$ 1 Panel Crafters Double Gang Custom Plate w/W1 Cutout, BLACK 63.00$ 63. 00$ 703.00$
Cable & Connectors 352.00$
Installation Hardware & Accessories 71.00$
Equipment Rack Hardware (Lacing Bars, Blanks, Vents, etc.) -$ Miscellaneous Materials Sub-Total 423.00$
634.00$
-$
284.00$
1,125.00$
2,550.00$
-$
-$
Sub-Contract -$
20.00$
4,613.00$
Years Price
Extended Service Plan 0 -$
-$
Total Equipment 1,126.00$
Total Labor 4,613.00$
Equipment and Labor Subtotal 5,739.00$
Total Shipping 30.00$
Additional Shipping for Overnight or Large Items -$
Subtotal 5,769.00$
Sales Tax 8.75% 101.15$
Electronic Waste Fee 4" - 14" ($4.00) QTY: 0 -$
Electronic Waste Fee 15" - 34" ($5.00) QTY: 0 -$
Electronic Waste Fee 35" and Greater ($6.00) QTY: 0 -$
Electronic Waste Fee Total -$
Total Service Agreement -$
Bond (if required) -$
5,870.15$
Miscellaneous Materials
Integration Labor
Extended Warranty & Maintenance Agreement
Integration Labor Sub-Total
G & A
Travel
Training, Closing, & Commissioning
Installation & Testing
Service Sub-Total
Council Chamber Totals
City of Goleta
Council Chamber ALT Mic Rework
Typical of 1 - Proposal Includes 1
Council Chamber
Staging & Assembly
Project Management
Control Programming
Engineering & Drafting
Council Chamber Equipment Sub-Total:
Exhibit A1
17 Representative Hailey Schellin
Mobile 949.584.7028
Office 714.637.7557
Email [email protected]
Revision 7/10/2024
Item Quantity Manufacturer Model Description Unit Price Ext Price Audio System
1 Biamp TesiraFORTÉ AVB VT Fixed I/O DSP with 12 analog inputs, 8 analog outputs, 8 channels configurable USB audio, 128 x 128 channels of AVB, AEC technology (all 12 inputs), 2 channel VoIP, and standard FXO telephone interface
3,025.00$ 3,025.00$
3,025.00$
-$
-$
31.00$
31.00$
-$
-$
-$
125.00$
1,266.00$
-$
-$
Sub-Contract -$
52.00$
1,443.00$
Years Price
Extended Service Plan 0 -$
-$
Total Equipment 3,056.00$
Total Labor 1,443.00$
Equipment and Labor Subtotal 4,499.00$
Total Shipping 81.00$
Additional Shipping for Overnight or Large Items -$
Subtotal 4,580.00$
Sales Tax 8.75% 274.49$
Electronic Waste Fee 4" - 14" ($4.00) QTY: 0 -$
Electronic Waste Fee 15" - 34" ($5.00) QTY: 0 -$
Electronic Waste Fee 35" and Greater ($6.00) QTY: 0 -$
Electronic Waste Fee Total -$
Total Service Agreement
Bond (if required) -$
4,854.49$
Miscellaneous Materials Sub-Total
Emergency DSP Equipment Sub-Total:
Cable & Connectors
Installation Hardware & Accessories
City of Goleta
Council Chamber ALT Mic Rework
Emergency DSP
Typical of 1 - Proposal Includes 1
Equipment Rack Hardware (Lacing Bars, Blanks, Vents, etc.) Miscellaneous Materials
Engineering & Drafting
Control Programming
Project Management
Staging & Assembly
Installation & Testing
Training, Closing, & Commissioning
Travel
G & A
Integration Labor Sub-Total
Extended Warranty & Maintenance Agreement
Emergency DSP Totals
Integration Labor
Service Sub-Total
Exhibit A1
18 Representative Hailey Schellin
Mobile 949.584.7028
Office 714.637.7557
Email [email protected]
Revision 7/10/2024
Item Quantity Manufacturer Model Description Unit Price Ext Price Audio System
2 Shure MX418D/C Desktop-Mounted 18" Cardioid Gooseneck Microphone with Preamp 299.00$ 598. 00$ 1 Biamp Tesira EX-AEC 4 channel mic/line input expander with AEC and PoE+ 1,375.00$ 1, 375.00$ 1 Biamp TesiraCONNECT TC-5D 5-port expansion device with AVB to Dante Bridging 1,239.00$ 1, 239.00$ 3,212.00$
161.00$
129.00$
97.00$
387.00$
-$
3,200.00$
-$
125.00$
2,834.00$
567.00$
-$
Sub-Contract -$
60.00$
6,786.00$
Years Price
Extended Service Plan 0 -$
-$
Total Equipment 3,599.00$
Total Labor 6,786.00$
Equipment and Labor Subtotal 10,385.00$
Total Shipping 95.00$
Additional Shipping for Overnight or Large Items -$
Subtotal 10,480.00$
Sales Tax 8.75% 323.23$
Electronic Waste Fee 4" - 14" ($4.00) QTY: 0 -$
Electronic Waste Fee 15" - 34" ($5.00) QTY: 0 -$
Electronic Waste Fee 35" and Greater ($6.00) QTY: 0 -$
Electronic Waste Fee Total -$
Total Service Agreement -$
Bond (if required) -$
10,803.23$
Miscellaneous Materials Sub-Total
Adding ALT Mics Equipment Sub-Total:
Cable & Connectors
Installation Hardware & Accessories
City of Goleta
Council Chamber ALT Mic Rework
Adding ALT Mics
Typical of 1 - Proposal Includes 1
Equipment Rack Hardware (Lacing Bars, Blanks, Vents, etc.) Miscellaneous Materials
Engineering & Drafting
Control Programming
Project Management
Staging & Assembly
Installation & Testing
Training, Closing, & Commissioning
Travel
G & A
Integration Labor Sub-Total
Extended Warranty & Maintenance Agreement
Adding ALT Mics Totals
Integration Labor
Service Sub-Total
Exhibit A1
19 Representative Hailey Schellin
Mobile 949.584.7028
Office 714.637.7557
Email [email protected]
Revision 7/10/2024
Item Quantity Manufacturer Model Description Unit Price Ext Price Display System
1 AJA Helo Plus AJA HELO Plus H.264 Advanced Streamer & Recorder with 3G-SDI and HDMI 2,119.00$ 2,119.00$ 2,119.00$
43.00$
-$
11.00$
54.00$
-$
-$
-$
-$
284.00$
-$
-$
Sub-Contract -$
37.00$
321.00$
Years Price
Extended Service Plan 0 -$
-$
Total Equipment 2,173.00$
Total Labor 321.00$
Equipment and Labor Subtotal 2,494.00$
Total Shipping 58.00$
Additional Shipping for Overnight or Large Items -$
Subtotal 2,552.00$
Sales Tax 8.75% 195.21$
Electronic Waste Fee 4" - 14" ($4.00) QTY: 0 -$
Electronic Waste Fee 15" - 34" ($5.00) QTY: 0 -$
Electronic Waste Fee 35" and Greater ($6.00) QTY: 0 -$
Electronic Waste Fee Total -$
Total Service Agreement -$
Bond (if required) -$
2,747.21$
Miscellaneous Materials Sub-Total
Aja Helo Plus Equipment Sub-Total:
Cable & Connectors
Installation Hardware & Accessories
City of Goleta
Council Chamber ALT Mic Rework
Aja Helo Plus
Typical of 1 - Proposal Includes 1
Equipment Rack Hardware (Lacing Bars, Blanks, Vents, etc.) Miscellaneous Materials
Engineering & Drafting
Control Programming
Project Management
Staging & Assembly
Installation & Testing
Training, Closing, & Commissioning
Travel
G & A
Integration Labor Sub-Total
Extended Warranty & Maintenance Agreement
Aja Helo Plus Totals
Integration Labor
Service Sub-Total
Exhibit A1
20 Client
Project Name
Project Contact
Representative Contact
Mobile Address
Office City, State, Zip
Email Phone
Date Mobile
Email
Room Room Qty Equipment Shipping Sales Tax eWaste Labor Maintenance Bond Cost Per Room TOTAL Counc
il Chamber 1 1,126.00$ 30.00$ 101.15$ -$ 4,613.00$ -$ -$ 5,870.15$ 5,870.15$ Emergency DSP 1 3,056.00$ 81.00$ 274.49$ -$ 1,443.00$ -$ -$ 4,854.49$ 4,854.49$ Adding ALT Mics 1 3,599.00$ 95.00$ 323.23$ -$ 6,786.00$ -$ -$ 10,803.23$ 10,803.23$ Aja Helo Plus 1 2,173.00$ 58.00$ 195.21$ -$ 321.00$ -$ -$ 2,747.21$ 2,747.21$ 24,275.08$
$24,275.08
NOTES:
This proposal includes prevailing wage rates.
Billing Terms:
Date
Billing Inquiries:
949.584.7028
Western Audio Visual | 1592 North Batavia Street, Suite 2, Orange, CA 92867 | P 714 637 7272 This quote is valid for 30 days. The sales tax is subject to change—in the event of a an increase, the client agrees to pay the current sales tax rate. This proposal is not to be copied, reproduced or forward to any third party as its contents are the property of Western Audio Visual.
100% Equipment Upon Order, Progress Billing for Labor
Client Authorized Signature Printed Name & Title
Goleta, CA 93117
130 Cremona Drive, Suite B
Hailey Schellin
City of Goleta
Council Chamber ALT Mic Rework
PROJECT TOTAL:
Base Project Total
805-961-7505
[email protected]
Audio Visual Investment Summary
7/10/2024
[email protected]
Deborah Lopez
714.637.7557
Exhibit A1
21 Attachment 2.
Professional Services agreement 2024-040 with Western AV 22 DOCUMENT ROUTING AND APPROVAL FORM
Requires Council Approval:
☐NO
☐YES
Meeting Date/Item number :
Requires Vendor Set -up:
☐NO
☐YES
If no, Vendor Number:
Director Level Approval:
☐NO
☐YES
Cite Authority:
Provide summary of agreement below:
Document Type (Ex: Professional Desi gn Services): Project Name (Should match agreement ):
Vendor Name:
Contact Person:
Address:
Phone Number:
Email Address:
Business License Number:
City Project Manager:
Contact Number:
Email Address:
Staff Routing Agreement:
Contact Number:
Email Address:
AMOUNT NOT TO EXCEED: ON CALL SERVICES? : ☐NO ☐YES*
*On call s ervices require one spreadsheet to track multiple PO’s COUNCIL APPROPRIATION NEEDED: ☐NO ☐YES*
*May requ ire Purchasing Officer ’s override to input Requis ition
ROUTING PROCESS DESCRIPTION DATE INITIAL
Department Head
Initiation
Authority to initiate agreement
Risk Manager Staff to initiate review of insurance provision in agreement City Attorney Contract review /Approve as form
Budget
Analyst/Finance Dept
Funding Methods Approved/Authorized
Purchasing Officer Purchase Requisition
reviewed
Requisition Number:
Staff (docusign user) Staff routes agreement to vendor via DocuSign for electronic signature and requests Insurance documents.
Risk Manager Risk Management shall rate Insurance
City Manager City Manager will approve and sign the agreement.
City Clerk City Clerk will approve and sign the agreement.
Vendor Staff will route a fully executed copy of the agreement to the vendor.
03281
3.05.260
Council chambers maintenance, modifications,
software upgrades and improvements.
Professional Services Agreement
Chamber A/V Maintenance/Upgrades
Western Audio Visual
42000
24CL010
Hailey Schellin
1592 N. Batavia St., Suite #2 Orange, CA 92867
(760) 438-8948
[email protected]
Deborah S. Lopez, City Clerk
805-961-7505
[email protected]
David Cutaia
805-961-7509
[email protected]
DocuSign Envelope ID: BCF4E25D-0295-4E98-89F3-3CD69CF77E1F 4/23/2024
4/23/2024
4/23/2024
DocuSign Envelope ID: 68B9E702-6935-4799-A260-20D508F40A69 4/30/2024
4/30/2024
4/30/2024
5/2/2024
23 MEMORANDUM
DATE: April 23, 2024
TO: Robert Nisbet, City Manager
FROM: Deborah S. Lopez, City Clerk
SUBJECT: City Council Chambers Upgrades and Maintenance Agreement
In 2021 the City Council approved a professional services agreement with Western Audio Visual for audiovisual and Channel 19 broadcast equipment replacement and upgrades as part of the City Hall Council Chambers equipment upgrade project . This included the installation of control software and the associated programming of all system components within the chambers. The term of the original agreement was until March 1, 2022.
Staff recommends entering into a new agreement with the current vendor as it is in the best interest of the city to continue with Western Audio Visual for equipment maintenance, modifications, software upgrades and improvements . The software that controls the devices in Council Chambers was programmed by Western Audio Visual. Any updates, repairs, or changes are best made by Western Audo Visual as they did the initial design, installation and maintenance . Another vendor may not have knowledge this of programming or would take substantial time and effort to get up to speed on how the system is programmed . An example of this programing is the adding or deletion of meeting bodies within the Crestron control system, adding a new hardware component to the system which will always r equire programing to integrate into the system , and diagnoses of any software related issue would need the original programmer.
Western Audio Visual has vast knowledge of the chambers AV equipment which provides the ability quickly diagnose and rectify potential issues that may arise, furthermore the current maintenance agreement provides for regular onsite visits to check in on equipment and questions staff might have on the equipment. As part of the agreement Western also provides unlimited remote access technical support to all equipment that is part of the system.
Staff is recommending to also s ole source purchase an emergency Biamp Tesira audio server, which is specific to the devices already installed and maintained by this vendor.
The Biamp Tesira is essentially the server that drives all the audio signals in the chambers and the audio feeds to Cox, Granicus and all the control room equipment, You may recall that n the past we had a temporary failure of an audio server which was quickly solved, the vendor and staff agree that having a backup Biamp server on site that could be swapped in as a tech replacement is key to ensuring no interruptions.
DocuSign Envelope ID: BCF4E25D-0295-4E98-89F3-3CD69CF77E1F DocuSign Envelope ID: 68B9E702-6935-4799-A260-20D508F40A69 24 Additionally, the proposed new project to rework all the dais microphones including the extra mics used for Design Review Board as well as other public workshops is specific to the upgrades already installed by the vendor and w ill complete the necessary upgrades for primary equipment. The existing microphones used in chambers were part of the 2008 Chambers upgrades and since that time the wires have been deteriorating from use and the fixed position of many of the microphones makes proper microphone use by users more difficult and negatively impacts the audio quality in the room and to the recordings.
Staff recommends adding a central connection port so that all the DRB and workshop microphones can be plugged into a single port r educing the stress on cords and minimizing any tripping hazards from extra cabling that must be use and replacing the current fixed position microphones with moveable microphones allowing users to easily move the microphones closer to their mouths, greatly increasing sound quality to provide an accurate record keeping of the meetings.
Request:
1. Please execute an Agreement for Professional Services for the Council Chambers Maintenance Agreement and Upgrades
Thank you.
Deborah S Lopez.
DocuSign Envelope ID: BCF4E25D-0295-4E98-89F3-3CD69CF77E1F DocuSign Envelope ID: 68B9E702-6935-4799-A260-20D508F40A69 25 City of Goleta
Western Audio Visual
Project Name: Chamber A/V Maintenance/Upgrades
AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN THE CITY OF GOLETA
AND
WESTERN AUDIO VISUAL
This AGREEMENT FOR PROFESSIONAL SERVICES (herein referred to as “AGREEMENT”) is made and entered into this _____ day of _________, 2024, by and between the CITY OF GOLETA, a municipal corporation (herein referred to as "CITY"), and WESTERN AUDIO VISUAL, a California Corporation (herein referred to as "CONSULTANT").
SECTION A. RECITALS
1. The CITY has a need for professional audio/video services for Council Chambers Audio/Video Needed Parts; and
2. The CITY does not have the personnel able and/or available to perform the services required under this AGREEMENT, and therefore, the CITY desires to contract for professional services to accomplish this work; and
3. The CITY procured these services in compliance with Goleta Municipal Code Section 3.05.090; and
4. The City Manager approved this AGREEMENT pursuant to Goleta Municipal Code section 3.05.070.
SECTION B. TERMS
1. RETENTION AS CONSULTANT
CITY hereby retains CONSULTANT, and CONSULTANT hereby accepts such engagement, to perform the services described in Section 2.
CONSULTANT warrants it has the qualifications, experience, and facilities to properly and timely perform said services.
2. DESCRIPTION OF SERVICES
The services to be performed by CONSULTANT are as follows:
Professional audio/video (A/V) services shall generally include installation of new microphones, reworked wiring and a backup biamp as well as a two-year warranty of all A/V equipment in DocuSign Envelope ID: BCF4E25D-0295-4E98-89F3-3CD69CF77E1F DocuSign Envelope ID: 68B9E702-6935-4799-A260-20D508F40A69 May 5th
2024-040
26 City of Goleta
Western Audio Visual
Council Chambers as more particularly set forth in the Scope of Work, attached as Exhibit “A,” and incorporated herein.
CONSULTANT shall deliver to CITY the deliverables defined in Exhibit “A.”
3. COMPENSATION AND PAYMENT
(a) Maximum an d Rate . The total compensation payable to CONSULTANT by CITY for the services under this AGREEMENT SHALL NOT EXCEED the su m of $ 42,000 (herein "not to exceed amount"), and shall be earned as the work progresses on the following basis:
Hourly at the hourly rates and with reimbursement to
CONSULTANT for those expenses set forth in CONSULTANT's Fees in Exhibit " A," attached and incorporated herein. The rates and expenses set forth in that exhibit shall be binding upon CONSULTANT until June 30, 202 6 after which any change in said rates and expenses must be approved in writing by CITY's Project Manager as described in Section 5 (CITY is to be given 60 days notice of any rate increase request), provided the not to exceed amount is the total compensation due CONSULTANT for all work described under this AGREEMENT.
(b) Payment. CONSULTANT shall provide CITY with written verification of the actual compensation earned, which written verification shall be in a form satisfactory to CITY's Project Manager , as described in S ection 5 .
Invoices shall be made no more frequently than on a monthly basis, and describe the work performed (including a list of hours worked by personnel classification).
All payments shall be made within 30 days after CITY’s approval of the invoice.
4. EXTRA SERVICES
CITY shall pay CONSULTANT for those CITY authorized extra services, not reasonably included w ithin the services described in Section 2, as mutually agreed to writing in advance of the incurrence of extra services by CONSULTANT. Unless CITY an d CONSULTANT have agreed in writing before the performance of extra services, no liability and no right to claim compensation for such extra services or expenses shall exist. The applicable hourly rates for extra services shall be at the hourly rates set forth in Exhibit B, if one is included as part of this agreement . Any compensation for extra services shal l be part of the total compensation and shall not increase the not to exceed amount identified in Section 3.
DocuSign Envelope ID: BCF4E25D-0295-4E98-89F3-3CD69CF77E1F DocuSign Envelope ID: 68B9E702-6935-4799-A260-20D508F40A69 27 City of Goleta
Western Audio Visual
5. CITY PROJECT MANAGER AND SERVICES BY CITY
The services to be performed by CONSULTANT shall be accomplished under the general direction of, and coordinate with, CITY's "Project Manager", as that staff person is designated by CITY from time to time, and who presently is Deborah S. Lopez . Project Manager shall have the authority to act on behalf of the CITY in administering this AGREEMENT but shall not be authorized to extend the term of the AGREEMENT or increase the not to exceed amount.
6. TERM, PROGRESS AND COMPLETION
The term of this AGREEMENT is from the date first written above to June 30, 2026 unless term of this AGREEMENT is extended, or the AGREEMENT is terminated as provided for herein.
CONSULTANT shall not commence work on the services to be performed until (i) CONSULTANT furnishes proof of i nsurance as required by Section 10 below, and (ii) CITY gives written authorization to proceed with the work provided by CITY's Project Manager. OWNERSHIP OF DOCUMENTS
All drawings, designs, data, photographs, reports and other documentation (other than CONSULTANT's drafts, notes and internal memorandum), including duplication of same prepared by CONSULTANT in the performance of these services, are the property of CITY. CITY shall be entitled to immediate possession of the same upon completion of the work under this AGREEMENT, or at any earlier or later time when requested by CITY. CITY agrees to hold CONSULTANT harmless from all damages, claims, expenses, and losses arising out of any reuse of the plans and specifications for purposes other than those des cribed in this AGREEMENT, unless written authorization of CONSULTANT is first obtained.
7. PERSONAL SERVICES/NO ASSIGNMENT/SUBCONTRACTOR
This AGREEMENT is for professional services which are personal to CITY. Hailey Schellin is deemed to be specially experi enced and is a key member of CONSULTANT' s firm and shall be directly involved in the performance of this work. This key person shall communicate with, and periodically report to, CITY on the progress of the work. Should any such individual be removed from assisting in this contracted work for any reason, CITY may terminate this AGREEMENT. This AGREEMENT may not be assigned or subcontracted without the City Manager’s prior written consent.
8. HOLD HARMLESS AND INDEMNITY
(a) Hold Harmless for CONSULTANT's Dama ges. CONSULTANT holds CITY, its elected officials, officers, agents, and employees, harmless from all of CONSULTANT's claims, demands, lawsuits, judgments, damages, losses, DocuSign Envelope ID: BCF4E25D-0295-4E98-89F3-3CD69CF77E1F DocuSign Envelope ID: 68B9E702-6935-4799-A260-20D508F40A69 28 City of Goleta
Western Audio Visual
injuries or liability to CONSULTANT, to CONSULTANT's employees, to CONSULTANT’s co ntractors or subcontractors, or to the owners of CONSULTANT's firm, which damages, losses, injuries or liability occur during the work required under this AGREEMENT, or occur while CONSULTANT is on CITY property, or which a re connected, directly or indirec tly, with CONSULTANT's performance of any activity or work required under this AGREEMENT.
(b) Defense and Indemnity of Third-Party Claims/Liability.
CONSULTANT shall investigate, defend, and indemnify CITY, its elected officials, officers, agents, and employe es, from any claims, lawsuits, demands, judgments, and all liability including, but not limited to, monetary or property damage, lost profit, personal injury, wrongful death, general liability, automobile, infringement of copyright/patent/trademark, or pro fessional errors and omissions arising out of, directly or indirectly, an error, negligence, or omission of CONSULTANT or any of CONSULTANT’s officers, agents, employees, representatives, subconsultants, or subcontractors, or the willful misconduct of CONSULTANT or any of CONSULTANT’s officers, agents, employees, representatives, subconsultants, or subcontractors, in performing the services described in, or normally associated with, this type of contracted work. The duty to defend shall include any suits o r actions concerning any activity, product or work required under this AGREEMENT, and also include the payment of all court costs, attorney fees, expert witness costs, investigation costs, claims adjusting costs and any other costs required for and related thereto. (c) No Waiver. CITY does not waive, nor shall be deemed to have waived, any indemnity, defense or hold harmless rights under this section because of the acceptance by CITY, or the deposit with CITY, of any insurance certificates or policies described in Section 10.
9. INSURANCE
CONSULTANT shall, at CONSULTANT's sole cost and expense , provide insurance as described herein. A ll insurance is to be placed with insurers authorized to do business in the State of California with an A.M. Best and Company rating of A- or better, Class V II or better, or as otherwise approved by CITY.
Insurance shall include the following (or broader) coverage:
a) Insurance Services Office Commercial Liability coverage “occurrence” form CG 00 01 or its exact equivalent with an e dition date prior to 2004 and with minimum limits of $1,000,000 per occurrence and $2,000,000 general aggregate.
DocuSign Envelope ID: BCF4E25D-0295-4E98-89F3-3CD69CF77E1F DocuSign Envelope ID: 68B9E702-6935-4799-A260-20D508F40A69 29 City of Goleta
Western Audio Visual
b) Insurance Se rvices Office form number CA 00 01 or equivalent covering Automobile Liability, including hired and non -owned automobile liability with a minimum limit of $1,000,000 per accident. If the Service Provider owns no vehicles, this requirement may be satisfied by a non -owned and hired auto endorsement to Service Provider’s commercial general liability policy.
c) Workers’ Compensation insurance complying with California worker’s compensation laws, including statutory limits for workers’ compensation and an Employe r’s Liability limit of $1,000,000 per accident or disease.
d) Professional liability insurance that covers the services to be performed in connection with this agreement, in the minimum amount of $1,000,000 per claim.
Liability insurance policies required to be provided by CONSULTANT hereunder shall contain or be endorsed to contain the following provisions:
a) Except for professiona l liability insurance, CITY, its employees, officials, agents and member agencies shall be covered as additional insureds. Co verage shall apply to any and all liability arising out of the work performed or related to the contract. Additional insured status under the general liability requirement shall be provided on Insurance Services Office Form CG 20 10, with an edition date prior to 20 04, or its equivalent. Additional insured status for completed operations shall be provided either in the additional i nsured form or through another endorsement such as CG 20 37, or its equivalent.
b) General and automobile liability insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the limits of the i nsurer’s liability. Coverage will not be limited to CITY’s vicarious liability.
c) Professional liability insurance policies inception date, continuity date, or retroactive date must be before the effective date of this agreement. CONSULTANT agrees to mai ntain continuous coverage through a period no less than three years after completion of the services required by this agreement.
d) Except for professional liability insurance, l iability coverage shall be primary and non-contributing with any insurance maintained by CITY.
e) Evidence of coverage (including the workers’ compensation and employer’s liability policies) shall provide that coverage shall not be suspended, voided, canceled or reduced in coverage or in limits DocuSign Envelope ID: BCF4E25D-0295-4E98-89F3-3CD69CF77E1F DocuSign Envelope ID: 68B9E702-6935-4799-A260-20D508F40A69 30 City of Goleta
Western Audio Visual
except after 30 days’ prior written no tice has been given to CITY.
Such provision shall not include any limitation of liability of the insurer for failure to provide such notice.
f) No liability insurance coverage provided to comply with this AGREEMENT shall prohibit CONSULTANT, or CONSULTANT’s
employees, or agents, from waiving the right of recovery prior to a loss. CONSULTANT waives its right of recovery against CITY.
g) CONSULTANT agrees to deposit with CITY within fifteen days of Notice to Proceed of the Contract certificates of insurance and required endorsements.
h) There shall be no recourse against CITY for payment of premiums or other amounts with respect to the insurance required to be provided by CONSULTANT hereunder. Any failure, actual or alleged, on the part of CITY to monitor co mpliance with these requirements will not be deemed as a waiver of any rights on the part of CITY. CITY has no additional obligations by virtue of requiring the insurance set forth herein. In the event any policy of insurance required under this AGREEMENT does not comply with these requirements or is canceled and not replaced, CITY has the right but not the duty to obtain the i nsurance it deems necessary and any premium paid by CITY will be promptly reimbursed by CONSULTANT or CITY will withhold amounts s ufficient to pay premium from CONSULTANT payments.
i) CONSULTANT agrees to provide immediate notice to CITY of any claim or loss against CONSULTANT arising out of the work performed under this AGREEMENT. CITY assumes no obligation or liability by such not ice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve CITY.
10. RELATIONSHIP OF CONSULTANT TO CITY
The relationship of the CONSULTANT to CITY shall be that of an independent contractor and that in no event shall CONSULTANT be considered an officer, agent, servant or employee of CITY. CONSULTANT shall be solely responsible for any workers compensation insurance, withholding taxes, unemployment insurance, and any other employer obligations a ssociated with the described work.
DocuSign Envelope ID: BCF4E25D-0295-4E98-89F3-3CD69CF77E1F DocuSign Envelope ID: 68B9E702-6935-4799-A260-20D508F40A69 31 City of Goleta
Western Audio Visual
11. CORRECTIONS
In addition to the above indemnification obligations, CONSULTANT shall correct, at its expense, all errors in the work that may be disclosed during CITY's review of CONSULTANT's report or plans. Should CONSULTANT fail to make such correction in a reasonably timely manner, such correction shall be made by CITY, and the cost thereof shall be charged to CONSULTANT or withheld from any funds due to CONSULTANT hereunder.
12. TERMINATION BY CITY
CITY, by notifying CONSULTANT in writing, may upon 10 calendar days notice, terminate without cause any portion or all of the services agreed to be performed under this AGREEMENT. If termination is for cause, no notice period need be given. In the event of termination, CONSULTANT shall have the right and obligation to immediately assemble work in progress for the purpose of closing out the job. All compensation for actual work performed and charges outstanding at the time of termination shall be payable by CITY to CONSULTANT within 30 days following submission of a final statement by CONSULTANT unless termination is for cause. In such event, CONSULTANT shall be compensated only to the extent required by law.
13. ACCEPTANCE OF FINAL PAYMENT CONSTITUTES RELEASE
The acceptance by CONSULTANT of the final payment made under this AGREEMENT shall operate as and be a release of CITY from all claims and liabilities for compensation to CONSULTANT for anything done, furnished, or relating to CONSULTANT'S work or services. Acceptance of pay ment shall be any negotiation of CITY's check or the failure to make a written extra compensation claim within 10 calendar day s of the receipt of that check.
However, approval or payment by CITY shall not constitute, nor be deemed, a release of the respon sibility and liability of CONSULTANT, its employees, subcontractors, agents and CONSULTANTs for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsi bility or liability by CITY for any defect or error in the work prepared by CONSULTANT, its employees, subcontractors, agents and consultants.
14. AUDIT OF RECORDS
At any time during normal business hours and as often as it may deem necessary, CONSULTANT shall make available to a representative of CITY for examination of all its records with respect to all matters covered by this AGREEMENT and will permit CITY to audit, examine and/or reproduce such records. CONSULTANT will retain such financial records, time sheets, work progress reports, invoices, bills and project records for at least two years after termination or final payment under this AGREEMENT.
DocuSign Envelope ID: BCF4E25D-0295-4E98-89F3-3CD69CF77E1F DocuSign Envelope ID: 68B9E702-6935-4799-A260-20D508F40A69 32 City of Goleta
Western Audio Visual
15. WAIVER; REMEDIES CUMULATIVE
Failure by a party to insist upon the strict performance of any of the provisions of this AGREEMENT by the other party, irrespective of the length of time for which such failure continues, shall not constitute a waiver of such party's right to demand strict compliance by such other party in the future. No waiver by a party of a default or breach of the other party shall be effective or binding upon such party unless made in writing by such party, and no su ch waiver shall be implied from any omissions by a party to take any action with respect to such default or breach. No express wr itten waiver of a specified default or breach shall affect any other default or breach, or cover any other period of time, other than any default or breach and/or period of time specified. All of the remedies permitted or available to a party under this AGREEMENT, or at law or in equity, shall be cumulative and alternative, and invocation of any such right or remedy shall not co nstitute a waiver or election of remedies with respect to any other permitted or available right of remedy.
16. CONFLICT OF INTEREST
CONSULTANT is unaware of any CITY employee or official that has a financial interest in CONSULTANT'S business. During the term of this AGREEMENT and/or as a result of being awarded this AGREEMENT, CONSULTANT shall not offer, encourage or accept any financ ial interest in CONSULTANT'S business by any CITY employee or official.
17. CONSTRUCTION OF LANGUAGE OF AGREEMENT
The provisions of this AGREEMENT shall be construed as a whole according to its common meaning of purpose of providing a public benefit and not s trictly for or against any party. It shall be construed consistent with the provisions hereof, in order to achieve the objectives and purposes of the parties.
Wherever required by the context, the singular shall include the plural and vice versa, and the masculine gender shall include the feminine or neutral genders or vice versa.
18. MITIGATION OF DAMAGES
In all situations arisin g out of this AGREEMENT, the parties shall attempt to avoid and minimize the damages resulting from the conduct of the other party.
19. GOVERNING LAW
This AGREEMENT, and the rights and obligations of the parties, shall be governed and interpreted in accordance with the laws of the State of California.
Should litigation occur, venue shall be in Superior Court of Santa Barbara County.
DocuSign Envelope ID: BCF4E25D-0295-4E98-89F3-3CD69CF77E1F DocuSign Envelope ID: 68B9E702-6935-4799-A260-20D508F40A69 33 City of Goleta
Western Audio Visual
20. NONDISCRIMINATION
The City reaffirms its ongoing commitment to equality in the conduct of City business, and prohibits any policy, plan, program, custom or practice, including harassment, in the conduct of City business. No discrimination or discriminatory practice shall occur in either employment of persons for, or completion of, the work contemplated by this Agreement, when such discrimination is based on race, color, national origin, or ancestry; religion; sex; gender, gender identity, gender expression, or gender transit ioning status; physical disability, mental disability, medical condition, or genetic information; marital or domestic partner status; citizenship status; age; sexual orientation; exercising a legally protected right to an employment leave of absence; status as a victim of domestic violence, sexual assault, or stalking; reproductive health decision-making, or any other classification protected under state or federal law.
Among other possible violations of law, a violation of this section ex poses CONSULTANT to the penalties provided for in Labor Code Section 1735.
21. TAXPAYER IDENTIFICATION NUMBER
CONSULTANT shall provide CITY with a complete Request for Taxpayer Identification Number and Certification, Form W -9 (Rev. October 2018 ), as issued by the Internal Revenue Service.
22. NON-APPROPRIATION OF FUNDS
Payments due and payable to CONSULTANT for current services are within the current budget and within an available, unexhausted and unencumbered appropriation of CITY funds. In the event CITY has not appropriated sufficient funds for payment of CONSULTANT services beyond the current fiscal year, this AGREEMENT shall cover only those costs incurred up to the conclusion of the current fiscal year.
23. MODIFICATION OF AGREEMENT
The tasks described in this AGREEMENT and all other terms of this AGREEMENT may be modified only upon mutual written consent of CITY and CONSULTANT.
24. USE OF THE TERM “CITY”
Reference to “ CITY” in this AGREEMENT includes City Manager or any authorized representative acting on behalf of CITY.
25. PERMITS AND LICENSES
CONSULTANT, at its sole expense, shall ob tain and maintain during the term of this AGREEMENT, all appropriate permits, licenses, and certificates that DocuSign Envelope ID: BCF4E25D-0295-4E98-89F3-3CD69CF77E1F DocuSign Envelope ID: 68B9E702-6935-4799-A260-20D508F40A69 34 City of Goleta
Western Audio Visual
may be required in connection with the performance of services under t his AGREEMENT.
26. CAPTIONS
The captions or headings in this AGREEMENT are for convenience only and in no other way define, limit or describe the scope or intent of any provision or section of the AGREEMENT.
27. AUTHORIZATION
Each party has expressly authorized the execution of this AGREEMENT on its behalf and bind said party and its re spective administrators, officers, directors, shareholders, divisions, subsidiaries, agents, employees, successors, assigns, principals, partners, joint venturers, insurance carrie rs and any others who may claim through it to this AGREEMENT.
28. ENTIRE AGREEMENT BETWEEN PARTIES
Except for CONSULTANT'S proposals and submitted representations for obtaining this AGREEMENT, this AGREEMENT supersedes any other agreements, either oral or in writing, between the parties hereto with respect to the rendering of service s, and contains all of the covenants and agreements between the parties with respect to said services.
29. PARTIAL INVALIDITY
If any provision in this AGREEMENT is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions will nevertheless continue in full force without being impaired or invalidated in any way.
30. NOTICES
Any notice required to be given hereunder shall be deemed to have been given by depositing said notice in the United States mail, postage prepaid, and addressed as follows:
TO CITY: Attention: Robert Nisbet, City Manager
City of Goleta
130 Cremona Drive, Suite B
Goleta, CA 93117
TO CONSULTANT: Western A/V
Attn: Hailey Schellin, Account Executive
1592 North Batavia Street, Suite 2
Orange, CA 92867
DocuSign Envelope ID: BCF4E25D-0295-4E98-89F3-3CD69CF77E1F DocuSign Envelope ID: 68B9E702-6935-4799-A260-20D508F40A69 35 City of Goleta
Western Audio Visual
31. COUNTERPARTS AND ELECTRONIC/FACSIMILE SIGNATURES
This Agreement may be executed in several counterparts, which may be facsimile or electronic copies. Each counterpart is fully effective as an original, and together constitutes one and the same instrument.
In concurrence and witness whereof , this AGREEMENT has been executed by the parties effective on the date and year first above written.
CITY OF GOLETA CONSULTANT
_____________________________ _____________________________ Robert Nisbet, City Manager Catherine Schellin, President
ATTEST
_____________________________ _____________________________ Deborah Lopez, City Clerk Jay Schellin, CFO
APPROVED AS TO FORM:
MEGAN GARIBALDI, CITY ATTORNEY
_____________________________
Scott Shapses, Deputy City Attorney
DocuSign Envelope ID: BCF4E25D-0295-4E98-89F3-3CD69CF77E1F DocuSign Envelope ID: 68B9E702-6935-4799-A260-20D508F40A69 36 1
WESTERN AUDIO VISUAL
Service Plus
1592 N.
BATAVIA ST ORANGE, CA 92687 PHONE: (714) 637-7272 FAX: (714) 637-7330 Owner & Contract Holder:
City of Goleta – Council Chambers
Equipment Location:
130 Cremona Drive Suite B
Goleta, CA 93117
Contact:
Deborah Lo
pez
805-961-7505
[email protected]
Billing Address:
130 Cremona Drive Suite B
Goleta, CA 93117
Billing T
erms:
Agreement Premium: $25,200 (2 years) $12,600.00 per year Effective Date: 4/5/2024-4/4/2025
100% due upon acceptance, NET 30.
EXHIBIT A
DocuSign Envelope ID: BCF4E25D-0295-4E98-89F3-3CD69CF77E1F DocuSign Envelope ID: 68B9E702-6935-4799-A260-20D508F40A69 37 2
EXTENDED WARRANTY PLANS
SERVICE P LUS BENE
PROACTI
VE PREVENTATIVE MAINTENANCE
VISITS
EMAIL & TELEPHONE RESPONSE TIMES
(PRINCIPLE PERIOD OF MAINTENANCE**)
TELEPHONE TECHNICAL SUPPORT
(PRINCIPLE PERIOD OF MAINTENANCE**)
ON-SITE TECHNICAL SUPPORT RESPONSES
(PRINCIPLE PERIOD OF MAINTENANCE***)
ON-SITE TECHNICAL SUPPORT RESPONSES
(NON -PRINCIPLE PERIOD OF MAINTENANCE ***)
COMPLETE EQUIPMENT REPAIR AND/OR
REPLACEMENT
GROUND SHIPMENT
EXPEDITED SHIPMENT MANUFACTURER
SOFTWARE
UPDATES/UPGRADES OPTIONAL USER
SYSTEM TRAINING
PRIORITY SERVICE STATUS
MANUFACTURER REPAIR CASE
MANAGEMENT
SYSTEMS OPERATOR
LABOR
FOR PROJECTOR LAMP
REPLACEMENT
DISCOUNT
ED PURCHASE ON PROJECTOR
LAMPS
UP TO FOUR (4) VISITS PER YEAR
RESPONSE WITHIN FOUR (4) HOURS
INCLUDED
12 BUSINESS HOURS
$120.00 PER TECH/HOUR, 3-HOUR MINIMUM,
$180.00 AFTER HOURS, $240.00 SAT. & SUN.
INCLUDED
INCLUDED
ACTUAL COST
INCLUDED
INCLUDED, TWO (2) SESSIONS
INCLUDED
INCLUDED
$95.00 PER TECH/HOUR
INCLUDED
15% Discount
EXHIBIT A
DocuSign Envelope ID: BCF4E25D-0295-4E98-89F3-3CD69CF77E1F DocuSign Envelope ID: 68B9E702-6935-4799-A260-20D508F40A69 38 2
I. COVERAGE
Western Audio Visual, upon the receipt and acceptance of YOUR application, will repair or arrange for the repair of YOUR COVERED EQUIPMENT as necessary when such repair is due to a MECHANICAL OR ELECTRONIC BREAKDOWN OR FAILURE during the CONTRACT PERIOD. WAV agreement is subject to the satisfaction of all terms and conditions of this CONTRACT. All repairs and replacements will be with new or remanufactured parts and components as decided by Western Audio Visual.
II. WHAT IS COVERED
A. P arts Repair/Replacement: All parts for the COVERED EQUIPMENT are covered by this CONTRACT except as excluded by Article IV of this CONTR
ACT.
B. Labor for Repair: All labor for repairs of COVERED EQUIPMENT is covered under this CONTRACT, except as excluded by Article IV of this CONTRACT.
On-site service hours for this CONTRACT are from 8:00 a.m. to 5:00 p.m. PST Monday through Friday. We will provide on-site labor within 12 hours from the time of the original service call. W ork must begin and end within these on-site service hours or telephone support hours, based on the service being provided. W ork, which is performed outside these hours, is billable at $180.00 per hour, door-to-door Monday through Friday and $240.00 per hour Saturday and Sunday. By entering into this CONTRACT YOU agree to allow US to bill for On-site service provided outside On-site service hours and Telephone Support provided outside Telephone support hours at the corresponding rates as shown in this section. WE will request a purchase order or other form of payment guarantee for these billable services. If no payment guarantee is forwarded to US within seven days of OUR request, WE will bill YOU for this work without a payment guarantee and YOU agree to pay for these ser
vices without issuance by YOU of a payment guarantee.
C. Transportation of Parts and Equipment: WE will pay for transportation of COVERED EQUIPMENT from the EQUIPMENT LOCATION to OUR shop for repair. WE will pay transportation of equipment from the EQUIPMENT LOCATION or OUR shop to the manufacturer, if manufacturer r epair is required. WE will pay for tr ansportation of parts and components ordered in connection with servicing of the COVERED EQUIPMENT. Transportation will be provided by OUR staff or by commercial carrier. If shipped by commercial carrier, it will be shipped for two-day delivery. Expedited delivery is also available, upon request. If YOU wish to have the parts expedited, YOU agree to be billed for the cost difference between the two-day delivery and the expedited delivery.
D. Preventive Maintenance: This CONTRACT includes four preventive maintenance calls per year. A preventive maintenance call is defined as a fiel d technician visiting the EQUIPMENT LOCATION to verify proper operation of the COVERED EQUIPMENT, install any factory provided hardw are updates, cleaning the heads of tape decks, returning the equipment controls to the predetermined operating levels, converging vi deo pr ojectors for pr eviously established input sources, clean filters and optics of pr ojectors, reloading existing system operating softwar e (if required), and correcting operating conditions that are not within industry standards for operation.
If abnormal operating conditions outside industry standards are noted during a preventive maintenance call and the repair or correction cannot be accomplished during the preventive maintenance call, another repair call will scheduled to correct the noted condition.
If abnormal operating conditions outside industry standards are noted during a preventive maintenance call and the repair is not covered by this CONTRACT as noted in Article IV, WE will forward to YOU, either in written form or verbally, a description of the condition and a cost to repair.
E. Loaner Equipment: If service provided under this CONTRACT cannot bring certain types of equipment to satisfactory operating condition within four (4) working days, a loaner unit of comparable functionality will be provided at YOUR request. Loaner equipment will be provided for the following categories of equipment: Video projectors, computer interfaces, and videocassette recorders. Loaner equipment will only be provided within the limits of OUR non-allocated inventory. L oaner equipment will be provided at no cost to YOU. Loaner equipment may not be an exact match to your existing equipment and may not be compatible with YOUR mounting systems or
EXHIBIT A
DocuSign Envelope ID: BCF4E25D-0295-4E98-89F3-3CD69CF77E1F DocuSign Envelope ID: 68B9E702-6935-4799-A260-20D508F40A69 39 3
integrated r emote control systems or other components of the system. T his CONTRACT does not pr ovide for services mounting or connecting non-compatible loaner equipment to YOUR COVERED EQUIPMENT. Portable systems from OUR inventory shall be considered acceptable substitutes as loaner equipment. CRT based video projectors, LCD based video projectors, DLP based video projectors and LCD light valve video projectors shall be considered interchangeable as loaner equipment. YOU agree to be liable for the repair or replacement cost of the loaner unit due to loss or damage while the loaner equipment is in YOUR possession.
III. YOUR OBLIGATIONS DURING THE CONTRACT
A. Equipment Maintenance and Alteration: YOU must provide US with unrestricted access to the COVERED EQUIPMENT for scheduled preventive maintenance visits. YOU may not alter the wiring interconnections of COVERED EQUIPMENT. YOU may not alter or modify the COVERED EQUIPMENT. YOU may not alter, repair or modify the COVERED EQUIPMENT except as expressly directed by OUR service personnel. YOU must o perate the equipment as detailed in the user operations manual provided by the manufacturer with the COVERED EQUIPMENT. YOU may not add equipment, components, wiring or other parts to the COVERED EQUIPMENT without written notification to and acceptance by US.
B. In the Event of the Failure of a Covered Component:
1. YOU must call us at 866-346-9283 or 714-637-7272. YOU must provide US with the Service Contract Number or the model of the equipment in need of service and the nature of the problem.
2. YOU must give US access to all COVERED EQUIPMENT at a time within the following 24 hours that is mutually agreeable to both YOU and US and is during OUR on-site service hours. If such a time cannot be mutually agreed upon, WE will schedule a service call to YOUR EQUIPMENT LOCATION at th e first available time beyond the 24 hour period during the on-site service hours.
3. YOU must allow US complete and unrestricted access to the COVERED EQUIPMENT during OUR service call for a length of time as required to rep air the COVERED EQUIPMENT. YOU must allocate enough time with the COVERED EQUIPMENT to troubleshoot, diagnose, and repair the COVERED EQUIPMENT.
IV. WHAT IS NOT COVERED
A. Parts other than the COVERED EQUIPMENT; projection screens and projection screen control devices; knobs; lamps; bulbs; trim; trim parts; cabinetry; cat hode ray tubes (CRT’s); ILA optical units, DMD optical units; DLP//LCD optical units; LCD/Plasma screen panels; or batteries. Such parts will be provided to YOU at a 15% discount from OUR published price; B. Failure due to or caused by fire, failure as a result of utility services, failure as a result of poor, unconditioned or fluctuating electrical power, or natural and environmental causes such as earthquake, tornado, lightning, corrosion, flood, or other acts of God, or other causes beyond OUR reasonable control.
C. Failure caused by abuse, misuse, or negligence, or previously installed or used equipment which is not in good operating condition; D. Any actual, consequential or incidental damages incurred or suffered by YOU, directly or indirectly, or for economic loss, including, but not limited to inc onvenience, loss of profits, loss of business revenue, loss of time, loss of equipment use, or any other economic loss of any kind whatsoever, even Western has been advised of the possibility thereof; E. Service required to diagnose YOUR complaint, failure or perceived failure if no mechanical or electrical failure was found, or was due to YOUR inability to properly operate the COVERED EQUIPMENT;
EXHIBIT A
DocuSign Envelope ID: BCF4E25D-0295-4E98-89F3-3CD69CF77E1F DocuSign Envelope ID: 68B9E702-6935-4799-A260-20D508F40A69 40 4
F. Video pr ojector convergence pr oblems caused by normal electronic fluctuations which occur between scheduled pr eventive maintenance;
G. Control system or other software programming changes to facilitate control functions not available at the commencement of the CONTRACT.
H. Failures or faults caused by structural, mechanical, electrical, or plumbing systems or devices not installed by US and not specifically covered un
der this CONTRACT.
I. Inability of the Covered Equipment, due to the manufacturing design of a product or products or the integration of the system, to perform in a manner other than for what it was designed.
K. Convergence of video to a multisynchronus display device (i.e., video projector, video monitor, etc.) other than those that were converged for at the start of the CONTRACT. Refer to the schedule of converged sources at the end of this contract for covered convergences.
L. Any condition that existed prior to the start date of this CONTRACT that would have been obvious during a pre-inspection of the Covered Equipment.
M. Repairs prohibited by statute, governmental regulation, or any other law.
O. Video conferencing equipment & software warranties & upgrades (Polycom, Tandberg, Lifesize, Cisco, etc.) P. Owner furnished equipment
V. TRANSFER OF CONTRACT
This CONTRACT may not be transferred to any other party without the express written consent of Western Audio Visual and the payment of a transfer fee equal to not less than ten percent (10%) of the premium amount. Western Audio Visual may, at its sole discretion choose to accept the transfer or to terminate the CONTRACT.
VI. COMMENCEMENT, EXPIRATION, RENEWAL & CANCELLATION
OF CONTRACT
A. On or before thirty (30) days following the start date of the CONTRACT:
1. YOU may cancel this CONTRACT and receive refund of the full premium if no benefits have been received or if no service calls or telephone support has been provided to YOU by US.
2. If benefits h ave been received or if service calls or telephone support has been provided by US, YOU may cancel this CONTRACT for a refund less th e cost of the service performed, based on OUR published rate schedule.
B. After thirty (30) days following the start date of the CONTRACT, YOU may cancel this CONTRACT. The refund shall be a proration based upon the time expired on the CONTRACT calculated to the start of the month following the notice of cancellation. All cancellations after thirty (30) days are subject to a cancellation fee of ten percent (10%) of the refund amount. To cancel this CONTRACT, YOU must submit a notice of cancellation in writing and return the complete CONTRACT to US. WE will then issue a check for the refund amount.
EXHIBIT A
DocuSign Envelope ID: BCF4E25D-0295-4E98-89F3-3CD69CF77E1F DocuSign Envelope ID: 68B9E702-6935-4799-A260-20D508F40A69 41 5
C. If the COVERED EQUIPMENT is not new and was not provided, installed or serviced by US, WE reserve the right to inspect the equipment within thirty (30) days of the commencement of this CONTRACT to determine if WE wish to provide the services covered in this CONTRACT. If WE determine that the equipment is not operating correctly, properly, or r equires service to bring the equipment to good operating condition, WE will forward an estimate to YOU regarding the cost of such service. T his service is not covered by this CONTRACT. If YOU decline to have US per form the work required to bring the COVERED EQUIPMENT up to good operating condition within fourteen (14) days of the date of the estimate, WE may, at OUR sole option, refund the full amount of the premium and cancel this CONTRACT.
D. WE may cancel this CONTRACT at any time for non-payment of the premium or if YOU do not meet YOUR obligations under Article III. If YOU do not meet YOUR obligations under Article III or do not pay the premium within thirty (30) days of OUR invoice, WE have the right to cancel this CONTRACT upon forwarding written notice to YOU. In the event of cancellation due to non-payment, YOU agree to be liable for the full cost of services and parts provided to YOU at the rates published in OUR most current rate schedule. In the event that YOU do not meet YOUR obligations under Article III, we will provide a portioned refund based on the time expired on the CONTRACT.
E. The CONTRACT shall commence upon the receipt of a purchase order or other acceptable payment guarantee, or on the date identified on the first page of this CONTRACT, whichever is later. No CONTRACT on the COVERED EQUIPMENT work may be performed prior to the commencement of the CONTRACT.
F. The CONTRACT shall renew 365 days after the date of commencement. Repair work on the COVERED EQUIPMENT which was begun prior to the expiration of the CONTRACT shall be completed by US.
G. This CONTRACT shall automatically renew. Either YOU or WE may decline to enter into a new contract.
VII. DEFINITIONS
The words listed below have the following meanings in this CONTRACT:
COVERED EQUIPMENT
Means the equipment for which WE will provide service, as listed on the first page of this CONTRACT.
CONTRACT
Means this Service CONTRACT which specifies, among other things, YOUR Coverage, the CONTRACT PERIOD, the Covered Equipment.
YOU, YOUR(S)
City of Goleta – Council Chambers
ELECTRONIC OR MECHANICAL FAILURE AND BREAKDOWN
Means the inability of a properly maintained and operated piece of COVERED EQUIPMENT to perform the function(s) for which it was designed, due solely to defects in material or faulty workmanship.
Without limitation, Electronic or Mechanical Breakdown and Failure does not include damage due to negligence, caused by accident, or the gradual reduction in performance due to wear and tear.
CONTRACT PERIOD
Means the period which begins on the date shown on page one of this agreement, or the receipt by us of an acceptable payment guarantee and ends on the expiration of the time limitation as set forth in this CONTRACT.
WE, US, OUR(S)
Means Western Audio Visual
This CONTRACT is not a manufacturer’s warranty or an extension of a manufacturer’s warranty. T his Service CONTRACT may provide duplicate coverage while manufacturer’s warranties are in force. This CONTRACT is not an express, implied or general warranty and is not a condition of the purchase of the COVERED EQUIPMENT.
EXHIBIT A
DocuSign Envelope ID: BCF4E25D-0295-4E98-89F3-3CD69CF77E1F DocuSign Envelope ID: 68B9E702-6935-4799-A260-20D508F40A69 42 6
Covered Equipment
Counci
l Chambers
Quantity Manufacturer Model Description
Display System
1 Planar URX100 100" Ultra HD Resolution (3840 x
2160) LCD Display
1 Chief XTM1U X-Large Fusion Micro-Adjustable Tilt
Wall Mount
1 DWI Custom Custom Cladding for Display (Top and
Bottom)
1 Existing Side Display & Mount
Signal Distribution and Switching
System
1 Crestron DMPS3-4K-150-C 3-Series® 4K DigitalMedia™
Presentation System 150
2 Crestron DM-TX-4KZ-100-C-1G-
B-T
DigitalMedia 8G+® 4K60 4:4:4 HDR
Wall Plate Transmitter, BLACK (Doc
Cam and Staff PC)
1 Crestron DM-RMC-4KZ-
SCALER-C
DigitalMedia 8G+® 4K60 4:4:4 HDR
Receiver and Room Controller with
Scaler (Display)
1 Crestron HD-DA2-4KZ-E 1:2 HDMI® Distribution Amplifier w/4K60 4:4:4 & HDR Support (Side
Display & Presentation Feed)
2 Crestron HD-TXC-101-C-E DM Lite® Transmitter for HDMI®, IR, and RS-232 Signal Extension over
CATx Cable
2 Crestron HD-RXC-101-C-E DM Lite – HDMI® over CATx Receiver w/IR & RS-232, Surface Mount
SOURCES:
Existing Ceiling Mounted Document
Camera
Staff PC (HDMI Only)
1 Barco CSE-200 Wireless Presentation Gateway
Control System
1 Crestron TS-1542-TILT-B-S 15.6 in. HD Touch Screen, Tabletop Tilt, Black Smooth
1 Luxul XMS-2624P 26 Port/24 PoE+ Gigabit Managed
Switch
EXHIBIT A
DocuSign Envelope ID: BCF4E25D-0295-4E98-89F3-3CD69CF77E1F DocuSign Envelope ID: 68B9E702-6935-4799-A260-20D508F40A69 43 7
Audio System
1 Biamp TesiraFORTÉ AVB VT Fixed I/O DSP with 12 analog inputs, 8 analog outputs, 8 channels
configurable USB audio, 128 x 128
channels of AVB, AEC technology (all
12 inputs), 2 channel VoIP, and
standard FXO telephone interface
1 Biamp TesiraFORTÉ AVB CI Fixed I/O DSP with 12 analog inputs, 8 analog outputs, 8 channels
configurable USB audio, 128 x 128
channels of AVB, and AEC technology
(all 12 inputs)
2 Biamp Tesira EX-LOGIC PoE controller with 16 logic GPIO Existing Microphones, Amplifiers
and Speakers to be Tested and
Reused
Broadcast System
4 Panasonic AW-HE42WP HD Pan/Tilt/Zoom Camera w/ SDI
Output (White Version)
4 Vaddio 535-2000-226W Wall Mount Bracket
1 Panasonic AW-RP60 Remote Camera Controller
1 Blackmagic
Design
SWATEMPSW1ME4K ATEM 1 M/E Production Studio 4K
1 Blackmagic
Design
SWPANELADV1ME ATEM 1 M/E Advanced Panel
1 Blackmagic
Design
VHUBSMTCS6G1212 Smart Videohub CleanSwitch 12 x 12
6G-SDI
1 Blackmagic
Design
HYPERD/STM HyperDeck Studio Mini
1 Blackmagic
Design
CONVCMIC/SH/WPSU Mini Converter SDI to HDMI 6G
(Overflow Conference Room)
1 Blackmagic
Design
CONVNTRM/YA/RSH Blackmagic Design Teranex Mini Rack
Shelf
2 Blackmagic
Design
CONVMUDCSTD/HD Mini Converter UpDownCross HD
1 AJA DRM Rackmount Frame
1 AJA DRM Front Panel Front Panel cover for the DRM Frame 1 AJA 3GDA 1x6 3G/HD/SD Reclocking Distribution
Amplifier
1 AJA GEN10 HD/SD Sync Generator
1 AJA HD10MD4 Digital Down-Converter
1 AJA 3G-AMA 3G-SDI Analog Audio
Embed/Disembed
EXHIBIT A
DocuSign Envelope ID: BCF4E25D-0295-4E98-89F3-3CD69CF77E1F DocuSign Envelope ID: 68B9E702-6935-4799-A260-20D508F40A69 44 8
1 Kramer VM-80VN
1:8 Composite Video Distribution
Amplifier
1 Kramer VM-50AN 1:5 Balanced & Unbalanced Stereo
Audio Distribution Amplifier
1 Kramer RK-1 Rack Kit for VM-80VN and VM-50AN
2 SanDisk SDSDXP-512G-A46 512GB Extreme PRO UHS-I SDXC
Memory Card
1 Feelworld D71-H Dual 7" 3 RU Rackmount HDMI LCD
Monitor
1 Tightrope
Media
Systems
CBL-VIOLITE-600 2 channel configurable 1x1 or 0x2
SD/HD SDl encode/decode, multi-
format server with 8TB of storage in a
1 RU chassis. Selectable SD or HD
SDI with embedded audio. Pulls in
RTP, RTMP and HLS streams.
Includes Cablecast Automation, Video
and CG server Software. Cablecast
CG Player Software is optional.
Includes graphics, crawl, bug, bug text
on output. 3 year hardware warranty
and 2 hours of installation support and
training within first year.
1 Tightrope
Media
Systems
CBL-CGPLAYER-LIC Cablecast CG bulletin board software
for installation in Cablecast VIO video
servers. All bulletin board features and
native integration with the Cablecast
schedule for display of "Airs Again
On", "Coming up Next" and Cablecast
schedule bulletins, updated
dynamically throughout the day.
Includes 1 hour of remote installation
support
1 Compix ConverG1 HD Single Channel HD Standalone
Broadcast Graphics System
1 LG 32MU59-B 32" UHD LED Display (MultiView)
1 Fostex RM-3 Rackmount 20W Speaker System
2 Viewsonic VX2252MH 22" LED LCD Monitor - 2 ms
(Engineering PC)
3 Middle Atlantic RM-LCD-PNLK LCD Rackmount, 3RU
1 Samsung QB55R 55" Commercial UHD LED Display
(Overflow Conference Room)
EXHIBIT A
DocuSign Envelope ID: BCF4E25D-0295-4E98-89F3-3CD69CF77E1F DocuSign Envelope ID: 68B9E702-6935-4799-A260-20D508F40A69 45 9
1 Chief LTA1U Large Fusion Tilt Wall Mount
1 Chief FHB5147 Universal Flat Panel Mount Hardware
kit
Alternate Voting System
Quantity Manufacturer Model Description
Control System
7 Crestron TS-770-B-S 7 in. Tabletop Touch Screen, BLACK 1 Crestron DGE-100 Digital Graphics Engine 100
ACCEPTED BY: ACCEPTED FOR Western Audio Visual
Signature: _______________________ Signature: _________________________
Title: ___________________________ Title:(Kevin Mahkorn) Service Manager
Date: ___________________________ Date: _____________________________
EXHIBIT A
DocuSign Envelope ID: BCF4E25D-0295-4E98-89F3-3CD69CF77E1F DocuSign Envelope ID: 68B9E702-6935-4799-A260-20D508F40A69 46 Representative Hailey Schellin
Mobile 949.584.7028
Office 714.637.7557
Email [email protected]
Revision 4/16/2024
Item Quantity Manufacturer Model Description Unit Price Ext Price Audio System
8 Shure MX418D/C Existing: "ALT" Desktop Microphones EXISTING 1 Whirlwind W1CF W1 39 pin chassis mount Female 244.00$ 244.00$ 1 Whirlwind W1IM 39-pin Inline Male Connector 396.00$ 396.00$ 1 Panel Crafters Double Gang Custom Plate w/W1 Cutout, BLACK 63.00$ 63.00$ 703.00$
Cable & Connectors 352.00$
Installation Hardware & Accessories 71.00$
Equipment Rack Hardware (Lacing Bars, Blanks, Vents, etc.) -$ Miscellaneous Materials Sub-Total 423.00$
634.00$
-$
284.00$
1,125.00$
2,550.00$
-$
-$
Sub-Contract -$
20.00$
4,613.00$
Years Price
Extended Service Plan 0 -$
-$
Total Equipment 1,126.00$
Total Labor 4,613.00$
Equipment and Labor Subtotal 5,739.00$
Total Shipping 30.00$
Additional Shipping for Overnight or Large Items -$
Subtotal 5,769.00$
Sales Tax 7.75% 89.59$
Electronic Waste Fee 4" - 14" ($4.00) QTY: 0 -$
Electronic Waste Fee 15" - 34" ($5.00) QTY: 0 -$
Electronic Waste Fee 35" and Greater ($6.00) QTY: 0 -$
Electronic Waste Fee Total -$
Total Service Agreement -$
Bond (if required) -$
5,858.59$
Miscellaneous Materials
Integration Labor
Extended Warranty & Maintenance Agreement
Integration Labor Sub-Total
G & A
Travel
Training, Closing, & Commissioning
Installation & Testing
Service Sub-Total
Council Chamber Totals
City of Goleta
Council Chamber ALT Mic Rework
Typical of 1 - Proposal Includes 1
Council Chamber
Staging & Assembly
Project Management
Control Programming
Engineering & Drafting
Council Chamber Equipment Sub-Total:
EXHIBIT A
DocuSign Envelope ID: BCF4E25D-0295-4E98-89F3-3CD69CF77E1F DocuSign Envelope ID: 68B9E702-6935-4799-A260-20D508F40A69 47 Representative Hailey Schellin
Mobile 949.584.7028
Office 714.637.7557
Email [email protected]
Revision 4/16/2024
Item Quantity Manufacturer Model Description Unit Price Ext Price Audio System
2 Shure MX418D/C Desktop-Mounted 18" Cardioid Gooseneck Microphone with Preamp 299.00$ 598. 00$ 1 Biamp Tesira EX-AEC 4 channel mic/line input expander with AEC and PoE+ 1,375.00$ 1, 375.00$ 1 Biamp TesiraCONNECT TC-5D 5-port expansion device with AVB to Dante Bridging 1,239.00$ 1, 239.00$ 3,212.00$
161.00$
129.00$
97.00$
387.00$
-$
3,200.00$
-$
125.00$
2,834.00$
567.00$
-$
Sub-Contract -$
60.00$
6,786.00$
Years Price
Extended Service Plan 0 -$
-$
Total Equipment 3,599.00$
Total Labor 6,786.00$
Equipment and Labor Subtotal 10,385.00$
Total Shipping 95.00$
Additional Shipping for Overnight or Large Items -$
Subtotal 10,480.00$
Sales Tax 7.75% 286.29$
Electronic Waste Fee 4" - 14" ($4.00) QTY: 0 -$
Electronic Waste Fee 15" - 34" ($5.00) QTY: 0 -$
Electronic Waste Fee 35" and Greater ($6.00) QTY: 0 -$
Electronic Waste Fee Total -$
Total Service Agreement -$
Bond (if required) -$
10,766.29$
Training, Closing, & Commissioning
Travel
Integration Labor
Miscellaneous Materials Sub-Total
City of Goleta
Council Chamber ALT Mic Rework
ALT1 - Adding ALT Mics
Typical of 1 - Proposal Includes 1
Equipment Rack Hardware (Lacing Bars, Blanks, Vents, etc.) ALT1 - Adding ALT Mics Equipment Sub-Total:
Cable & Connectors
Installation Hardware & Accessories
Engineering & Drafting
Control Programming
Project Management
Staging & Assembly
Installation & Testing
Miscellaneous Materials
G & A
Integration Labor Sub-Total
Extended Warranty & Maintenance Agreement
ALT1 - Adding ALT Mics Totals
Service Sub-Total
EXHIBIT A
DocuSign Envelope ID: BCF4E25D-0295-4E98-89F3-3CD69CF77E1F DocuSign Envelope ID: 68B9E702-6935-4799-A260-20D508F40A69 48 Client
Project Name
Project Contact
Representative Contact
Mobile Address
Office City, State, Zip
Email Phone
Date Mobile
Email
Room Room Qty Equipment Shipping Sales Tax eWaste Labor Maintenance Bond Cost Per Room TOTAL
Council Chamber 1 1,126.00$ 30.00$ 89.59$ -$ 4,613.00$ -$ -$ 5,858.59$ 5,858.59$ 5,858.59$
ALTERNATE OPTIONS (Not included in project total)
QTY Alternate Pricing
ALT1 - Adding ALT Mic 1 10,766.29$
$5,858.59
NOTES:
This proposal includes prevailing wage rates.
Billing Terms:
Date
Billing Inquiries:
949.584.7028
Western Audio Visual | 1592 North Batavia Street, Suite 2, Orange, CA 92867 | P 714 637 7272 This quote is valid for 30 days. The sales tax is subject to change—in the event of a an increase, the client agrees to pay the current sales tax rate. This proposal is not to be copied, reproduced or forward to any third party as its contents are the property of Western Audio Visual.
100% Equipment Upon Order, Progress Billing for Labor
Client Authorized Signature Printed Name & Title
Goleta, CA 93117
130 Cremona Drive, Suite B
Hailey Schellin
City of Goleta
Council Chamber ALT Mic Rework
PROJECT TOTAL:
Base Project Total
805-961-7505
[email protected]
Audio Visual Investment Summary
4/16/2024
[email protected]
Deborah Lopez
714.637.7557
EXHIBIT A
DocuSign Envelope ID: BCF4E25D-0295-4E98-89F3-3CD69CF77E1F DocuSign Envelope ID: 68B9E702-6935-4799-A260-20D508F40A69 49 Representative Hailey Schellin
Mobile 949.584.7028
Office 714.637.7557
Email [email protected]
Revision 4/16/2024
Item Quantity Manufacturer Model Description Unit Price Ext Price Audio System
1 Biamp TesiraFORTÉ AVB VT Fixed I/O DSP with 12 analog inputs, 8 analog outputs, 8 channels configurable USB audio, 128 x 128 channels of AVB, AEC technology (all 12 inputs), 2 channel VoIP, and standard FXO telephone interface
3,025.00$ 3,025.00$
3,025.00$
Cable & Connectors -$
Installation Hardware & Accessories -$
Equipment Rack Hardware (Lacing Bars, Blanks, Vents, etc.) 31.00$ Miscellaneous Materials Sub-Total 31.00$
-$
-$
-$
125.00$
1,266.00$
-$
-$
Sub-Contract -$
52.00$
1,443.00$
Years Price
Extended Service Plan 0 -$
-$
Total Equipment 3,056.00$
Total Labor 1,443.00$
Equipment and Labor Subtotal 4,499.00$
Total Shipping 81.00$
Additional Shipping for Overnight or Large Items -$
Subtotal 4,580.00$
Sales Tax 7.75% 243.12$
Electronic Waste Fee 4" - 14" ($4.00) QTY: 0 -$
Electronic Waste Fee 15" - 34" ($5.00) QTY: 0 -$
Electronic Waste Fee 35" and Greater ($6.00) QTY: 0 -$
Electronic Waste Fee Total -$
Total Service Agreement -$
Bond (if required) -$
4,823.12$
City of Goleta
Council Chamber Emergency DSP
Typical of 1 - Proposal Includes 1
Council Chamber
Staging & Assembly
Project Management
Control Programming
Engineering & Drafting
Council Chamber Equipment Sub-Total:
Miscellaneous Materials
Integration Labor
Extended Warranty & Maintenance Agreement
Integration Labor Sub-Total
G & A
Travel
Training, Closing, & Commissioning
Installation & Testing
Service Sub-Total
Council Chamber Totals
EXHIBIT A
DocuSign Envelope ID: BCF4E25D-0295-4E98-89F3-3CD69CF77E1F DocuSign Envelope ID: 68B9E702-6935-4799-A260-20D508F40A69 50 Client
Project Name
Project Contact
Representative Contact
Mobile Address
Office City, State, Zip
Email Phone
Date Mobile
Email
Room Room Qty Equipment Shipping Sales Tax eWaste Labor Maintenance Bond Cost Per Room TOTAL
Council Chamber 1 3,056.00$ 81.00$ 243.12$ -$ 1,443.00$ -$ -$ 4,823.12$ 4,823.12$ 4,823.12$
$4,823.12
NOTES:
This proposal includes prevailing wage rates.
Billing Terms:
Date
Billing Inquiries:
Hailey Schellin
City of Goleta
Council Chamber Emergency DSP
PROJECT TOTAL:
Base Project Total
805-961-7505
[email protected]
Audio Visual Investment Summary
4/16/2024
[email protected]
Deborah Lopez
714.637.7557
949.584.7028
Western Audio Visual | 1592 North Batavia Street, Suite 2, Orange, CA 92867 | P 714 637 7272 This quote is valid for 30 days. The sales tax is subject to change—in the event of a an increase, the client agrees to pay the current sales tax rate. This proposal is not to be copied, reproduced or forward to any third party as its contents are the property of Western Audio Visual.
100% Equipment Upon Order, Progress Billing for Labor
Client Authorized Signature Printed Name & Title
Goleta, CA 93117
130 Cremona Drive, Suite B
EXHIBIT A
DocuSign Envelope ID: BCF4E25D-0295-4E98-89F3-3CD69CF77E1F DocuSign Envelope ID: 68B9E702-6935-4799-A260-20D508F40A69 51 Representative Hailey Schellin
Mobile 949.584.7028
Office 714.637.7557
Email [email protected]
Revision 4/16/2024
Item Quantity Manufacturer Model Description Unit Price Ext Price Audio System
8 Shure MX418D/C Desktop-Mounted 18" Cardioid Gooseneck Microphone with Preamp 299.00$ 2, 392.00$ 8 Panel Crafters Single gange custome plate with 3P-XLRF 63.00$ 504. 00$ 2,896.00$
Cable & Connectors 145.00$
Installation Hardware & Accessories 87.00$
Equipment Rack Hardware (Lacing Bars, Blanks, Vents, etc.) -$ Miscellaneous Materials Sub-Total 232.00$
317.00$
-$
-$
125.00$
1,970.00$
-$
-$
Sub-Contract -$
54.00$
2,466.00$
Years Price
Extended Service Plan 0 -$
-$
Total Equipment 3,128.00$
Total Labor 2,466.00$
Equipment and Labor Subtotal 5,594.00$
Total Shipping 83.00$
Additional Shipping for Overnight or Large Items -$
Subtotal 5,677.00$
Sales Tax 7.75% 248.85$
Electronic Waste Fee 4" - 14" ($4.00) QTY: 0 -$
Electronic Waste Fee 15" - 34" ($5.00) QTY: 0 -$
Electronic Waste Fee 35" and Greater ($6.00) QTY: 0 -$
Electronic Waste Fee Total -$
Total Service Agreement -$
Bond (if required) -$
5,925.85$
Miscellaneous Materials
Integration Labor
Extended Warranty & Maintenance Agreement
Integration Labor Sub-Total
G & A
Travel
Training, Closing, & Commissioning
Installation & Testing
Service Sub-Total
Council Chamber Totals
City of Goleta
Council Chamber Shure Desktop Mics
Typical of 1 - Proposal Includes 1
Council Chamber
Staging & Assembly
Project Management
Control Programming
Engineering & Drafting
Council Chamber Equipment Sub-Total:
EXHIBIT A
DocuSign Envelope ID: BCF4E25D-0295-4E98-89F3-3CD69CF77E1F DocuSign Envelope ID: 68B9E702-6935-4799-A260-20D508F40A69 52 Client
Project Name
Project Contact
Representative Contact
Mobile Address
Office City, State, Zip
Email Phone
Date Mobile
Email
Room Room Qty Equipment Shipping Sales Tax eWaste Labor Maintenance Bond Cost Per Room TOTAL
Council Chamber 1 3,128.00$ 83.00$ 248.85$ -$ 2,466.00$ -$ -$ 5,925.85$ 5,925.85$ 5,925.85$
$5,925.85
NOTES:
This proposal includes prevailing wage rates.
Billing Terms:
Date
Billing Inquiries:
949.584.7028
Western Audio Visual | 1592 North Batavia Street, Suite 2, Orange, CA 92867 | P 714 637 7272 This quote is valid for 30 days. The sales tax is subject to change—in the event of a an increase, the client agrees to pay the current sales tax rate. This proposal is not to be copied, reproduced or forward to any third party as its contents are the property of Western Audio Visual.
100% Equipment Upon Order, Progress Billing for Labor
Client Authorized Signature Printed Name & Title
Goleta, CA 93117
130 Cremona Drive, Suite B
Hailey Schellin
City of Goleta
Council Chamber Shure Desktop Mics
PROJECT TOTAL:
Base Project Total
805-961-7505
[email protected]
Audio Visual Investment Summary
4/16/2024
[email protected]
Deborah Lopez
714.637.7557
EXHIBIT A
DocuSign Envelope ID: BCF4E25D-0295-4E98-89F3-3CD69CF77E1F DocuSign Envelope ID: 68B9E702-6935-4799-A260-20D508F40A69 53 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.
INSURER(S) AFFORDING COVERAGE
INSURER F :
INSURER E :
INSURER D :
INSURER C :
INSURER B :
INSURER A :
NAIC #
NAME:
CONTACT
(A/C, No):
FAX
E-MAIL
ADDRESS:
PRODUCER
(A/C, No, Ext):
PHONE
INSURED
REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
OTHER:
(Per accident)
(Ea accident)
$
$
N / A
SUBR
WVD
ADDL
INSD
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $
$
$PROPERTY DAMAGE
BODILY INJURY (Per accident)
BODILY INJURY (Per person)
COMBINED SINGLE LIMIT
AUTOS ONLY
AUTOSAUTOS ONLY
NON-OWNED
SCHEDULEDOWNED
ANY AUTO
AUTOMOBILE LIABILITY
Y / N
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY
OFFICER/MEMBER EXCLUDED?
(Mandatory in NH)
DESCRIPTION OF OPERATIONS below
If yes, describe under
ANY PROPRIETOR/PARTNER/EXECUTIVE
$
$
$
E.L. DISEASE - POLICY LIMIT
E.L. DISEASE - EA EMPLOYEE
E.L. EACH ACCIDENT
ER
OTH-
STATUTE
PER
LIMITS(MM/DD/YYYY)
POLICY EXP
(MM/DD/YYYY)
POLICY EFF
POLICY NUMBERTYPE OF INSURANCELTR
INSR
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
EXCESS LIAB
UMBRELLA LIAB $EACH OCCURRENCE
$AGGREGATE
$
OCCUR
CLAIMS-MADE
DED RETENTION $
$PRODUCTS - COMP/OP AGG
$GENERAL AGGREGATE
$PERSONAL & ADV INJURY
$MED EXP (Any one person)
$EACH OCCURRENCE
DAMAGE TO RENTED
$PREMISES (Ea occurrence)
COMMERCIAL GENERAL LIABILITY
CLAIMS-MADE OCCUR
GEN'L AGGREGATE LIMIT APPLIES PER:
POLICY PRO-
JECT LOC
CERTIFICATE OF LIABILITY INSURANCE
DATE (MM/DD/YYYY)
CANCELLATION
AUTHORIZED REPRESENTATIVE
ACORD 25 (2016/03)
© 1988-2015 ACORD CORPORATION. All rights reserved.
CERTIFICATE HOLDER
The ACORD name and logo are registered marks of ACORD
HIRED
AUTOS ONLY
614-842-6686 614-888-2739
Katie Baughan
04/23/2024
techrug
Technology Risk Underwriting Group
596-600 Enterprise Drive
Lewis Center, Ohio 43035
CU Technology LLC dba Acorn Technology Services
1960 Chicago Ave. Suite E9 and Suite C3
Riverside, CA 92507
[email protected]
RLI INS CO 13056
Hamilton Insurance DAC A0765
✔
✔
A
✔
✔
✔
Y 06/01/2023 06/01/2024PTB0001949
06/01/2024A
PTA0001217 06/01/2023
06/01/2024
✔
A 06/01/2023
B Errors and Omissions Insurance B1180D221573/038 06/01/2023 06/01/2024 Each Claim Aggregate
PTW0001346
City of Goleta
130 Cremona Dr
Goleta, CA 93117
The City of Goleta are additional insured per terms of the attached scheduled endorsement with respect to the General Liability Policy (Form PPB 313G 04 13).
The Errors & Omissions Insurance has insuring agreements for Tech & Professional Services Wrongful Act, Media Wrongful Act, Data & Network Wrongful Act and Breach Response "Cyber".
2,000,000
1000,000
10,000
2,000,000
4,000,000
4,000,000
1,000,000
1,000,000
1,000,000
1,000,000
$2,000,000
$2,000,000
By Sandra Rodriguez at 4:23 pm, Apr 29, 2024
DocuSign Envelope ID: 68B9E702-6935-4799-A260-20D508F40A69 54 Name And Address Of Additional Insured Person Or Organization:
City of Goleta
130 Cremona Drive, Suite B
Goleta, CA 93117
1. SECTION II WHO IS AN INSURED of
SECTION II LIABILITY is amended to in-
clude, as an additional insured, any person or
organization shown in the Schedule, but only
with respect to liability for bodily injury,
property damage, or personal and advertis-
ing injury caused, in whole or in part, by:
a. Ongoing Operations
(1) Your acts or omissions; or
(2) The acts or omissions of those acting
on your behalf;
in the performance of your ongoing opera-
tions for that additional insured; or
b. Products Completed Operations
Your work performed for that additional
insured and included in the products-
completed operations hazard.
However, Paragraph 1. above is subject to the
following:
The insurance afforded to the additional
insured only applies to the extent permit-
ted by law;
a.
b. If coverage provided to the additional in-
sured is required by a contract or agree-
ment, the insurance provided to the
additional insured will not be broader than
that which you are required by the contract
or agreement to provide for such addition-
al insured; and
c. If the contract or agreement between you
and the additional insured is governed by
California Civil Code Section 2782 or
2782.05, the insurance provided to the
additional insured is the lesser of that
which:
(1) Is allowed for the satisfaction of a de-
fense or indemnity obligation by Cali-
fornia Civil Code Section 2782 or
2782.05 for your sole liability; or
You are required by contract or
agreement to provide for such addi-
tional insured.
(2)
We have no duty to defend or indemnify the
additional insured under this endorsement un-
til a claim or suit is tendered to us.
CMP-4786.1
CMP-4786.1 ADDITIONAL INSURED OWNERS, LESSEES, OR CONTRACTORS (Sc
heduled)
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
SYJ Policy No. 92-GY-D812-0 23-75-61F8
This endorsement modifies insurance provided under the following:
BUSINESSOWNERS COVERAGE FORM
SCHEDULE
Policy Number:
Named Insured:
WESTERN A/V INC
, Copyright, State Farm Mutual Automobile Insurance Company, 2013 Includes copyrighted material of Insurance Services Office, Inc., with its permission.
CONTINUED
©
92-GY-D812-0
DocuSign Envelope ID: 68B9E702-6935-4799-A260-20D508F40A69 55 Any insurance provided to the additional in-
sured shall only apply with respect to a claim
made or a suit brought for damages for
which you are provided coverage.
2. With respect to the insurance afforded to the
additional insured, the following is added to
SECTION II LIMITS OF INSURANCE:
3. If coverage provided to the additional insured
is required by contract or agreement, the most
we will pay on behalf of the additional insured
will be the lesser of the amount of insurance:
Required by the contract or agreement; ora.
Available under the applicable Limits Of
Insurance shown in the Declarations.
b.
This endorsement shall not increase the ap-
plicable Limits Of Insurance shown in the
Declarations.
With respect to the insurance afforded to the
additional insured, the following is added to
Paragraph 3. Duties In The Event Of Occur-
rence, Offense, Claim Or Suit of SECTION
II GENERAL CONDITIONS:
4. The additional insured must:
See to it that we are notified as soon as
practicable of an occurrence or an of-
fense which may result in a claim. To the
extent possible, notice should include:
a.
How, when and where the occur-
rence or offense took place;
(1)
The names and addresses of any in-
jured persons and witnesses; and
(2)
The nature and location of any injury
or damage arising out of the occur-
rence or offense;
(3)
Tender the defense and indemnity of any
claim or suit to us and to all other insur-
ers who may have insurance potentially
available to the additional insured; and
b.
Agree to make available any other insur-
ance the additional insured has for de-
fense or damages for which we would
provide coverage under SECTION II
LIABILITY.
c.
With respect to the insurance afforded the ad-
ditional insured, the following replaces SEC-
TION II LIABILITY of Paragraph 7. Other
Insurance of SECTION I AND SECTION II
COMMON POLICY CONDITIONS:
5. This insurance is primary to and will not
seek contribution from any other insurance
available to the additional insured, provided
that the additional insured is a named in-
sured under such other insurance.
a.
Regardless of any agreement between
you and the additional insured, this insur-
ance is excess over any other insurance
whether primary, excess, contingent or on
any other basis for which the additional in-
sured has been added as an additional in-
sured on other policies.
b.
There will be no refund of premium in the event
this endorsement is cancelled.
All other policy provisions apply.
CMP-4786.1 1007033 148011 08-21-2014
, Copyright, State Farm Mutual Automobile Insurance Company, 2013 Includes copyrighted material of Insurance Services Office, Inc., with its permission. ©
CMP-4786.1
DocuSign Envelope ID: 68B9E702-6935-4799-A260-20D508F40A69 56 Name And Address Of Person Or Organization:
City of Goleta
130 Cremona Drive, Suite B
Goleta, CA 93117The following is added to Paragraph 10.b. of SECTION I AND SECTION II COMMON POLICY CONDITIONS:
We waive any right of recovery we may have against the person or organization shown in the Schedule because of payments we make for injury or damage arising out of:
a. Your ongoing operations; or
b. "Your work" done under contract with that person or organization and included in the "products- completed operations hazard".
This waiver applies only to the person or organization shown in the Schedule.
All other policy provisions apply.
1006225 137715.1 11-19-2013
CMP-4787
CMP-4787
CMP-4787 WAIVER OF TRANSFER OF RIGHTS OR RECOVERY AGAINST
OTHERS TO US
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY SYJ Policy No. 92-GY-D812-0 23-75-61F8
This endorsement modifies insurance provided under the following:
BUSINESSOWNERS COVERAGE FORM
SCHEDULE
Policy Number:
Named Insured:
WESTERN A/V INC
, Copyright, State Farm Mutual Automobile Insurance Company, 2008 Includes copyrighted material of Insurance Services Office, Inc., with its permission. ©
92-GY-D812-0
DocuSign Envelope ID: 68B9E702-6935-4799-A260-20D508F40A69 57 1001486 132849.13 04-22-2020
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION
DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
INSURER(S) AFFORDING COVERAGE
INSURER F :
INSURER E :
INSURER D :
INSURER C :
INSURER B :
INSURER A :
NAIC #
NAME:
CONTACT
(A/C, No):
FAX
E-MAIL
ADDRESS:
PRODUCER
(A/C, No, Ext):
PHONE
INSURED
REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES
IMPORTANT:
If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES
NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
OTHER:
(Per accident)
(Ea accident)
$
$
N / A
SUBR
WVD
ADDL
INSD
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.
NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $
$
$
$PROPERTY DAMAGE
BODILY INJURY (Per accident)
BODILY INJURY (Per person)
COMBINED SINGLE LIMIT
AUTOS ONLY
AUTOSAUTOS ONLY
NON-OWNED
SCHEDULEDOWNED
ANY AUTO
AUTOMOBILE LIABILITY
Y / N
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY
OFFICER/MEMBER EXCLUDED?
(Mandatory in NH)
DESCRIPTION OF OPERATIONS below
If yes, describe under
ANY PROPRIETOR/PARTNER/EXECUTIVE
$
$
$
E.L. DISEASE - POLICY LIMIT
E.L. DISEASE - EA EMPLOYEE
E.L. EACH ACCIDENT
ER
OTH-
STATUTE
PER
LIMITS(MM/DD/YYYY)
POLICY EXP
(MM/DD/YYYY)
POLICY EFF
POLICY NUMBERTYPE OF INSURANCELTR
INSR
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
EXCESS LIAB
UMBRELLA LIAB $EACH OCCURRENCE
$AGGREGATE
$
OCCUR
CLAIMS-MADE
DED RETENTION
$
$PRODUCTS - COMP/OP AGG
$GENERAL AGGREGATE
$PERSONAL & ADV INJURY
$MED EXP (Any one person)
$EACH OCCURRENCE
DAMAGE TO RENTED
$PREMISES (Ea occurrence)
COMMERCIAL GENERAL LIABILITY
CLAIMS-MADE OCCUR
GEN'L AGGREGATE LIMIT APPLIES PER:
POLICY PRO-
JECT LOC
CERTIFICATE OF LIABILITY INSURANCE
DATE (MM/DD/YYYY)
CANCELLATION
AUTHORIZED REPRESENTATIVE
ACORD 25 (2016/03)
© 1988-2015 ACORD CORPORATION. All rights reserved.
CERTIFICATE HOLDER
The ACORD name and logo are registered marks of ACORD
HIRED
AUTOS ONLY
04/17/2024
Javier Misiego
1661 N. Raymond Ave Suite 102
Anaheim CA 92801
Melanie Duarte
714-772-3838 714-808-6431
[email protected]
WESTERN A/V INC
1592 N BATAVIA ST STE 2
ORANGE, CA 92867
25178
25143
25151
C Y Y
2,000,000
500,000
5,000
1,000,000
4,000,000
4,000,000
248,400
A
Y Y 675 9458-F02-75 12/02/2023 06/02/2024 1,000,000
C N/A N/A 92-XC-0351-6 12/14/2023 12/14/2024
5,000,000
B Y 92-MW-G685-6 01/01/2024 01/01/2025 1,000,000
1,000,000
1,000,000
B
SURETY BOND
92-KN-M222-7 03/31/2024 03/31/2025 $25,000
AUDIO VISUAL SYSTEMS INTEGRATION
Business Location 1592 N Batavia St., Ste 2, Orange, CA 92867
It is agreed that is is the intention of the Company to provide 30 days written notice prior to the cancellation of the policy designated in this certificate. However, the Company assumes no liability for failure to do so.
City of Goleta
130 Cremona Drive, Suite B
Goleta, CA 93117
State Farm Mutual Automobile Insurance Company
State Farm Fire and Casualty Company
State Farm General Insurance Company
92-GY-D812-0 10/31/2023 10/31/2024
By Sandra Rodriguez at 4:22 pm, Apr 29, 2024
DocuSign Envelope ID: 68B9E702-6935-4799-A260-20D508F40A69 58