Agenda Item A.9
CPMS CONSENT CALENDAR
Meeting Date: July 16, 2024
TO: Mayor and Councilmembers
SUBMITTED BY: Luz “Nina” Buelna, Interim Public Works Director PREPARED BY: Michael Winnewisser, Assistant Engineer
SUBJECT: Donation of Decorative Holiday Lights for Goleta Old Town RECOMMENDATION:
Approve a donation from the Greater Goleta Santa Barbara Lions Club of 21 LED holiday lights and 25 street banners to attach to existing streetlight poles in Old Town Goleta, with an estimated value of $30,000 and authorize the City Manager or designee to enter into a standard donation agreement to accept the holiday lights.
BACKGROUND:
The City of Goleta is a sponsor of the annual Holiday Parade in Old Town Goleta (Old Town) along Hollister Avenue, which is coordinated by the Greater Goleta Santa Barbara Lions Club (Lions Club). The Lions Club is a service organization dedicated to providing community services and activities to the Santa Barbara and Goleta area. Additionally, the City of Goleta Public Works and Neighborhood Services Departments along with the Community Relations Division of the City Manager’s Department, contribute to the parade with staff time, planning efforts, and the yearly holiday decorations in Old Town.
DISCUSSION:
To improve the vitality and spirit of the Old Town neighborhood during this event and for the duration of the holiday season, the Lions Club has offered to donate 21 LED holiday lights and 25 street banners, with an estimated value of $30,000. These lights and banners will be installed on City-owned streetlights along Hollister Avenue.
The Department of Public Works will coordinate with our streetlight contractors to prepare the lights for the holiday light attachments by performing a one -time installation of adapters into the existing light-emitting diode (LED) fixtures. This functionality is another benefit of the recent lighting upgrades brought about during the LED Street Lighting Project. These adapters will remain functional in perpetuity. The yearly installation, maintenance, removal, transportation, and storage of the banners, lights, and garlands will be managed by the Community Relations Department.
1 Meeting Date: July 16, 2024
FISCAL IMPACTS:
The installation costs of the streetlight adapters shall be funded by Streetlight Maintenance Agreement No. 2023-122 with Tanko Streetlighting, Inc. This will be a one- time cost of approximately $15,000, the breakdown of which is included in Table 1 below.
Table 1 – Streetlight Adapter Costs
Item Cost
Purchase and Install $7,000
Traffic Control $2,500
Contingency (10%) $950
Staff Time $4,500
Total Cost $14,950
The discussed installation, storage, etc., of the lights, will be paid for by the Community Relations Department Budget at a projected annual ongoing cost of approximately $13,500 and is included in their FY24/25 budget, so no additional appropriations are being asked for at this time.
Holiday lights and banners have varying lifespans based on their type and quality, usage, and environmental conditions. With proper usage and storage, holiday lights are expected to last approximately five (5) to seven plus ( 7+) seasons, and vinyl street banners are estimated to last three (3) to five (5) seasons. Future replacement and maintenance costs will be evaluated and budgeted as necessary in future years.
ALTERNATIVES:
The City Council may choose not to accept the donation.
LEGAL REVIEW BY: Megan Garibaldi, City Attorney
APPROVED BY: Robert Nisbet, City Manager
ATTACHMENT:
1. Donation Acceptance Form
2 ATTACHMENT 1
Donation Acceptance Form
3 CITY OF GOLETA
DONATION ACCEPTANCE FORM
Name of Donor:_______________________________________________________________ Address:________________________________ City: _______________State: ___ Zip:______ Description of donation: _________________________________________________________ ____________________________________________________________________________ Donor estimate of current value: __________________________________________________ Potential immediate or initial acquisition or installation cost, any on-going maintenance or replacement cost: _____________________________________________________________ ____________________________________________________________________________ Intended use: ________________________________________________________________ ____________________________________________________________________________ Conditions of acceptance or donor designation: _____________________________________ ____________________________________________________________________________ Remarks: ___________________________________________________________________ _____________________________________________________________________ City Department receiving donation: ______________________________________________
APPROVED
/
DISAPPROVED
________________________ ________________________________ Date Department Head Signature
______________________________
City Manager Signature
______________________________
Mayor Signature
NOTE: The City of Goleta intends to install the donation of holiday lights annually during the holiday season.
cc: City Council, Finance Department, City Clerk
Greater Goleta Santa Barbara Lions Club
P.O. Box 1005
Ca
93116
Twenty One Holiday Lights that attach to existing street light poles.
Also, 25 street banners
for Holiday season
$ 30,000.00
Unknown to donor
No conditions
City of Goleta, Public works
4