Agenda Item A.12
CPMS CONSENT CALENDAR
Meeting Date: July 16, 2024
____________________________________________________________ TO: Mayor and Councilmembers
SUBMITTED BY: Luz “Nina” Buelna, Interim Public Works Director PREPARED BY: Daniel Virgen Jr, Assistant Engineer
SUBJECT: Notice of Completion for 2022-2023 Pavement Rehabilitation Project
RECOMMENDATIONS:
A. Adopt Resolution No. 24-___ entitled “A Resolution of the City Council of the City of Goleta, California, Authorizing the Filing of a Notice of Completion for the 2022–2023 Pavement Rehabilitation Project”; and
B. Direct the City Clerk to file a Notice of Completion with the County Recorder’s Office.
BACKGROUND:
The Public Works Department solicited competitive bids for the 2022-2023 Pavement Rehabilitation Project (Project) in the Santa Barbara Independent on June 16, 2022, and June 23, 2022. Public Works staff also posted the contract documents on the City’s website and the City’s PlanetBids portal. The bids were opened virtually via PlanetBids on July 14, 2022. The City Council awarded the Project at the August 16, 2022 City Council meeting to the lowest responsive bidder, Granite Construction Company Inc . (Granite). The Project began on November 9, 2022, and construction was completed on October 26, 2023.
DISCUSSION:
On November 9, 2022, Public Works staff issued Granite a Notice to Proceed to commence work on that day. This project's scope includes resurfacing pavement sections with hot mix asphalt, slurry seal placement, roadway reconstruction, curb ramp reconstruction, and pavement striping replacements at various locations throughout the City.
The streets that were resurfaced or reconstructed are portions of: Cannon Green Drive, Chapman Place, Davenport Road, Elmhurst Place , Freeman Place, Greensboro Street, 1 Meeting Date: July 16, 2024
Hillsboro Street, Hillsboro Way, Lowell Way, Los Carneros Road, Cathedral Oaks, Armstrong Road , Covington Way, Covington Place, Camino Caseta, Caseta Way, Camino Laguna Vista, Camino Talavera, Camino Venturoso, and Camino Viviente.
Public Works staff recommend adopting the proposed resolution to facilitate the final close-out of this project (Attac hment 1). A Notice of Completion pursuant to Civil Code section 9204 is recommended for approval and direction to be filed with the County of Santa Barbara, County Recorder Office (Attachment 2).
FISCAL IMPACTS:
The total estimated costs and funding so urces associated with the Project are listed in Table 1 below:
Project Components Funding Source Funding
Amounts
*Staff $8,490.80 General Fund (101) $2,452,050.46
*Project Management $56,919.42 Gas Tax (201) $1,512,980.01 *Design (Consultant) $234,173.75 RMRA (203) $1,109,789.31 *Construction $4,550,000.00 Measure A (205) $571,235.27 *Construction
Contingency/CCO $303,997.52
CM (Consultant) $492,473.56
Total: $5,646,055.05 Total: $5,646,055.05
* Actual Cost
The Project was awarded at the August 16, 2022, City Council meeting for the not -to- exceed amount of $4,550,000. In addition, contract contingency for the project was approved in an amount not -to-exceed of $ 910,000. The final construction cost was $4,853,997.51. The construction cost is greater than the construction award cost by 7% which is within the project’s 20% contingency, this was a result of an increase in quantities of material covered by the contingency fund.
ALTERNATIVES:
The City Council may elect to direct staff not to file a Notice of Completion for this project. If a Notice of Completion is not filed , then the project will not be officially closed out.
LEGAL REVIEW BY: Isaac Rosen, Interim City Attorney
APPROVED BY: Robert Nisbet, City Manager
2 Meeting Date: July 16, 2024
ATTACHMENTS:
1. Resolution No. 2 4-___, entitled “ A Resolution of the City Council of the City of Goleta, California, Authorizing the Filing of a Notice of Completion for the 2022– 2023 Pavement Rehabilitation Project”
2. Notice of Completion for the 2022–2023 Pavement Rehabilitation Project
3. 2022-2023 Pavement Rehabilitation Project Map
3 ATTACHMENT 1
Resolution No. 24-___, entitled “A Resolution of the City Council of the City of Goleta, California, Authorizing the Filing of a Notice of Completion for the 2022–2023 Pavement Rehabilitation Project”
4 RESOLUTION NO. 24 - ___
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GOLETA, CALIFORNIA, AUTHORIZING THE FILING OF A NOTICE
OF COMPLETION FOR THE 2022–2023 PAVEMENT
REHABILITATION PROJECT
WHEREAS, on August 16, 2022, the City of Goleta authorized award of a construction contract to Granite Construction Compan y, Inc. for the 2022–2023 Pavement Rehabilitation Project; and
WHEREAS, the City Engineer has evaluated the work and has determined that the work was satisfactorily completed within the City contract period and within budget; and
WHEREAS, the City Engineer recommends the filing of a Notice of Completion pursuant to Civil Code section 9204.
NOW, THEREFORE, BE IT RESOL VED BY THE CITY COUNCIL OF THE CITY OF GOLETA AS FOLLOWS:
SECTION 1.
The work required to be performed by said Contractor has been completed.
SECTION 2.
The work is hereby accepted and approved based on the recommendation of the City Engineer.
SECTION 3.
The Finance Department is directed to release retention posted for the completion of the project as required by the California Civil Code.
SECTION 4.
The City Clerk is directed to forthwith forward a Notice of Completion to the Recorder of the County of Santa Barbara for recording.
SECTION 5.
The City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.
5 PASSED, APPROVED, AND ADOPTED this 16th day of July 2024.
__________________________
PAULA PEROTTE,
MAYOR
ATTEST: APPROVED AS TO FORM:
_________________________ __________________________
DEBORAH S. LOPEZ MEGAN GARIBALDI
CITY CLERK CITY ATTORNEY
6 STATE OF CALIFORNIA )
COUNTY OF SANTA BARBARA ) ss.
CITY OF GOLETA )
I, DEBORAH S. LOPEZ, City Clerk of the City of Goleta, California, DO HEREBY CERTIFY that the foregoing Resolution No. 24-___ was duly adopted by the City Council of the City of Goleta at a regular meeting held on the 16th day of July 2024, by the following vote of the Council.
AYES:
NOES:
ABSENT:
(SEAL)
___________________________
DEBORAH S. LOPEZ
CITY CLERK
7 ATTACHMENT 2
Notice of Completion for the 2022–2023 Pavement Rehabilitation Project 8 RECORDING REQUESTED BY:
WHEN RECORDED RETURN TO:
City of Goleta
130 Cremona Drive, Suite B
Goleta, CA 93117
ATTN: CITY CLERK
__________________________________________________________________ SPACE ABOVE THIS LINE FOR RECORDER’S USE
Exempt from recording fee, per Government Code
Section 27383
CITY OF GOLETA, CALIFORNIA
By: __Deborah S. Lopez______
City Clerk
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN that a contract was heretofore awarded by the City Council of the City of Goleta, California, 130 Cremona Drive, Goleta, CA 93117 to Granite Construction Company, Inc., 5335 Debbie Lane, Santa Barbara, CA 93111 for the performance of the following work:
2022–2023 PAVEMENT REHABILITATION PROJECT
Said work was completed on October 26, 2023, by said company; was completed in accordance with City standards and to the satisfaction of the City Engineer of the City of Goleta; and was accepted by the City Council of the City of Goleta, owner, at a regular meeting thereof held on the 16th day of July 2024, by Resolution No. 24- ___.
DATED this 16th day of July 2024, at Goleta, California.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
______________________________
DEBORAH S. LOPEZ,
CITY CLERK
9 STATE OF CALIFORNIA )
COUNTY OF SANTA BARBARA ) ss
CITY OF GOLETA )
I, Deborah S. Lopez, City Clerk of the City of Goleta, California, do hereby certify that the foregoing Notice of Completion is true and correct, and that said Notice of Completion was duly and regularly ordered to be recorded in the Office of the Santa Barbara County Recorder by said City Council.
DATED this 16th day of July 2024, at Goleta, California.
________________________________
DEBORAH S. LOPEZ
CITY CLERK
10 ATTACHMENT 3
2022–2023 Pavement Rehabilitation Project Map
11 NO SCALE
PACIFIC OCEAN
CITY OF GOLETA
2022 - 2023 PAVEMENT REHABILITATION PROJECT
CATHEDRAL OAKS RD
HOLLISTER AVE
CALLE REAL
PHELPS RD
LOS CARNEROS RD
CALLE REAL
COVINGTON WAY
ELLWOOD BEACH DR
DAYTONA DR
GLEN ANNIE RD
EL COLEGIO RD
CALLE REAL
STORKE RD
DEL NORTE DR
S FAIRVIEW AVE
S KELLOGG AVE
HOLLISTER AVE
N FAIRVIEW AVE
STOW CANYON RD
N LA PATERA LN
CARLO DR
DEARBORN PLACE
PADOVA DR
N PATTERSON
AVE
12