Agenda Item A.4
CONSENT CALENDAR
Meeting Date: August 20, 2024
_____________________________________________
TO: Mayor and Councilmembers
SUBMITTED BY: Luz “Nina” Buelna, Interim Public Works Director PREPARED BY: Daniel Virgen Jr., Assistant Engineer
SUBJECT: Authorize Staff to Advertise for Bids for the Citywide Traffic Signal Upgrade Project
RECOMMENDATIONS:
Authorize staff to advertise for bids for the Citywide Traffic Signal Upgrade Project.
BACKGROUND:
In 2021, the City received the Highway Safety Improvement Program ( HSIP) Cycle 1 0 Grant to upgrade and modernize existing City traffic signals at various locations throughout the City. The City was awarded $3,1 20,100 for the project’s preliminary engineering and construction phases, with no local match required.
A request for proposal for the design of the Citywide Traffic Signal Upgrade Project (Project) (CIP No. 9083) was posted on PlanetBids on January 26, 2 023. The City received proposals from Kimley Horn and Associates, Inc (Kimley Horn) and Wildan Engineering. A three -member evaluation team comprised of Public Works staff (Staff) evaluated the two proposals. Kimley Horn was the selected firm based on the p roposals submitted. City Council approved a professional design services agreement with Kimley Horn for the Project for a total not-to-exceed amount of $430,000 on July 18, 2023.
The Goleta Municipal Code (GMC), Section 3.05.1 70(C), requires Council authorization prior to publication of a notice inviting bids for construction projects in excess of $200,000.
Public Works staff worked with Kimley-Horn to complete the design and will prepare to go out to bid for the Project upon the Council’s approval and authorization. A Notice Inviting Sealed Bids will be published in the public newspaper, posted on the City’s website, and advertised on PlanetBids. The project is scheduled to be out for bid by early 2025. In addition, Staff has comp leted a request for proposal for construction management and will be advertised on PlanetBids in Fall 2024.
The HSIP grant has a deadline for project completion deadline of March 31, 2026. 1 Meeting Date: August 20, 2024
DISCUSSION:
The plans and specifications for the Project were prepared by Kimley-Horn. The Project will implement improvements to traffic infrastructure such as traffic signals, video detection of vehicles, pedestrian and bicycle movement through intersections, installment of new traffic signal poles, enhancing signal visibility, and traffic signal equipment.
The scope of this project is to improve vehicle and pedestrian safety at 32 signalized intersections by upgrading traffic equipment and replacing existing infrastructure to meet 2018 State Standards Specification and Manual on Uniform Traffic Control Devices 11 th edition. The City anticipates construction to begin in early 2025.
FISCAL IMPACTS:
The engineer’s estimate for the total construction cost is approximately $3,065,900. This includes $2,617,000 for construction costs including base bid and Alternate A, $261,700 in construction contingency, and $ 187,200 in construction manageme nt. The Project is funded by the HSIP Grant, Measure A, and General Fund . Table 1 below details the project cost estimates.
Table 1: Project Cost Estimates
Project Components Estimated
Cost Funding Source Funding
Amounts
Conceptual Design* $0 General Fund (101) $336,900
Final Design** $358,039 Measure A (205) $95,000
Construction Management $187,200 HSIP Grant (417) $3,120,100 Construction (Base Bid) $2,018,800
Construction (Alternate A) $598,200
Construction Contingency
w/Base Bid Plus Alternate A $261,700
Staff Time $128,061
Total Project $3,552,000 Total Project $3,552,000
*Conceptual design cost was part of Goleta Traffic Safety Study Project (CIP No. 9089) **Actual cost to date
ALTERNATIVES:
City Council may elect not to approve the contract documents and not authorize staff to advertise for bids for this project. Doing so would delay the construction of the Project and could jeopardize the HSIP grant funding if the Project is not complete by the deadline of March 31, 2026.
LEGAL REVIEW BY: Megan Garibaldi, City Attorney
APPROVED BY: Robert Nisbet, City Manager
2 Meeting Date: August 20, 2024
ATTACHMENTS:
1. Citywide Traffic Signal Upgrade Project Plans
2. Citywide Traffic Signal Upgrade Specifications
3. Project Location Map
3 ATTACHMENT 1
Citywide Traffic Signal Upgrade Project Plans
4 4N-28W
Paseo Cameo
Rancho
los Dos Pueblos
Cathedral Oaks Rd
Guave Ave
Jenna Dr
Del Norte Dr
Calle Real
Gato Ave
Hollister Ave
Santa Barbara Municipal Airport
Freeman Pl
217Rancho
la Goleta
El Greco Rd
Abrego Rd
Pasado Rd
Sueno RdTrigo Rd
Del Playa Dr
UCSB
Incorporation
101
Agana Dr
Calle Real
University Dr
Tabano Way
Santa Felicia Dr
Winchester Canyon Rd
Newport Dr
Placer Dr
Whitman St
Fairview Ave
Orchid Dr
Marbury Dr
Vineyard Rd
San Simeon Dr
Ekwill St
Parejo Dr
Calle Real
Alondra Dr
Cortona Dr
Vega Dr
Pebble Beach Dr
Coronado Dr
Entrance Rd
Baker Ln
Storke Rd
Los Carneros Rd
Ocean Rd
Iris Ave
William Moffet Pl
Verhelle Rd
Pine Ave
Dara RdWard Dr
More Ranch Rd
Anderson Ln
Patterson Ave
Gwyne Ave
San Felipe Dr
Walnut Ln
Ribera Dr
Mesa Rd
Sandspit Rd
Glen Annie Rd
Phelps Rd
Covington Way
Firestone Rd
Shoreline Dr
Brandon Dr
Aero Camino
Carlo Dr
Amherst Dr
Princeton Ave Randolph Rd
Via Del Rey
La PateraLn
Cremona Dr
Salisbury Ave Elwood Ranch Rd
Campus Point Ln
Trudi Dr
Arundel Rd
Slough Rd
Dearborn Pl
Traci Dr
Stow Canyon Rd
La Goleta Rd
Parkhurst Dr
Toltec Dr
Valdez Ave
Reed Ct
Spur Valley Rd
Lassen Dr
More Rd
Elwood Ridge Rd
Rio Vista Dr
Armas Canyon Rd
Queen Ann Ln
Rhoads Ave
Via Salerno
Fowler Rd
Austin Rd
Elderberry Dr
Day Rd
Juniper Wk
HOLLISTER AVE
Pacific Oaks Rd
San
Rossano Dr
Chapel St
Marketplace
Alameda
Ave
Village Way
Glen Annie
Rd
Marketplace
Discovery Dr
Castilian Dr
Karl
Storz Dr
Fairview
Ave
Patterson
Ave
Sumida
Gardens Ln
CalleReal Encina
Rd
Berkeley
Rd
Cathedral Oaks Rd
Cambridge
Dr
Encina
Ln
Kellogg
Ave
MaravillaDr
Overpass
Rd
Hollister Ave
Ellwood School
Davenport Rd
Coromar
Dr
Hollister Ave
CITY OF GOLETA , STATE OF CALIFORNIA
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TITLE SHEET
1 UTILITY COORDINATION
VICINITY MAP
CITY OF GOLETA
PUBLIC WORKS DEPARTMENT
PROJECT PLANS FOR CONSTRUCTION
IN SANTA BARBARA COUNTY
GOLETA CITYWIDE TRAFFIC SIGNAL
IMPROVEMENTS
PROJECT NO. 9083
TRAFFIC SIGNAL GENERAL NOTES
8 19
2 6 4
5 25
79 10
11 1213
14 16
17 15
18 2223 21 20
26 27
2829
24 3
LEGEND
’
SHEET INDEX
SHEET NUMBERSHEET TITLE
1TITLE SHEET
2HOLLISTER AVENUE AT ELLWOOD SCHOOL
3HOLLISTER AVENUE AT ENTRANCE ROAD
4CATHEDRAL OAKS ROAD AT ALAMEDA AVENUE
5HOLLISTER AVENUE PACIFIC OAKS ROAD
6CATHEDRAL OAKS ROAD AT GLEN ANNIE ROAD
7HOLLISTER AVENUE AT VILLAGE WAY AND CAMINO REAL MARKETPLACE 8HOLLISTER AVENUE AT GLEN ANNIE ROAD
9HOLLISTER AVENUE AT STORKE ROAD
10STORKE ROAD AT MARKETPLACE DRIVE
11STORKE ROAD AT PHELPS ROAD
12HOLLISTER AVENUE AT COROMAR DRIVE
13HOLLISTER AVENUE AT LOS CARNEROS ROAD
14LOS CARNEROS ROAD AT CASTILIAN DRIVE
15LOS CARNEROS ROAD AT KARL STORZ DRIVE
16LOS CARNEROS ROAD AT CALLE KORAL
17LOS CARNEROS ROAD AT DISCOVERY DRIVE
18HOLLISTER AVENUE AT SUMIDA GARDENS LANE
19HOLLISTER AVENUE AT PATTERSON AVENUE
20FAIRVIEW AVENUE AT CALLE REAL
21CALLE REAL AT ENCINA LANE
22CALLE REAL AT CALLE REAL SHOPPING CENTER
23CALLE REAL AT KELLOGG AVENUE
24CALLE REAL AT MARAVILLA
25PATTERSON AVENUE AT OVERPASS ROAD
26FAIRVIEW AVENUE AT ENCINA ROAD
27FAIRVIEW AVENUE AT BERKELEY ROAD
28CATHEDRAL OAKS ROAD AT FAIRVIEW AVENUE
29CATHEDRAL OAKS ROAD AT CAMBRIDGE DRIVE
30HOLLISTER AVENUE AT FAIRVIEW AVENUE
31HOLLISTER AVENUE AT NECTARINE AVENUE AND PINE AVENUE
32HOLLISTER AVENUE AT RUTHERFORD STREET
33HOLLISTER AVENUE AT KINMAN AVENUE
34DILEMMA ZONE BOUNDARIES
35DILEMMA ZONE MOUNTING
ABBREVIATIONS
x
MAP LEGEND
x
30313233
W
SS
SD
E
OH
UTILITY LEGEND
G
COM
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ELLWOOD SCHOOL
HOLLISTER AVENUE
45 MPH
HOLLISTER AVENUE AT ELLWOOD SCHOOL
2 NORTH
EXISTING PHASE DIAGRAM
CONDUCTOR SCHEDULEPOLE SCHEDULE
PPB POLE LOCATION
PROPOSED PHASE DIAGRAM
CONSTRUCTION NOTES (THIS SHEET ONLY):
TRIP LINE AND RED EXTENSION SETUP
RR
ALTERNATIVE A NOTES (THIS SHEET ONLY):
POLE LOCATION DETAIL
6 CITY OF GOLETA , STATE OF CALIFORNIA
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ENTRANCE ROAD
HOLLISTER AVENUE
NORTH
45 MPH
25 MPH
HOLLISTER AVENUE AT ENTRANCE ROAD
3 CONSTRUCTION NOTES (THIS SHEET ONLY):2
1 POLE SCHEDULE
POLE LOCATION DETAIL
PPB POLE LOCATION
EXISTING PHASE DIAGRAM
CONSTRUCTION NOTES (THIS SHEET ONLY) CONT.:
3 4
5 67
RR
TRIP LINE AND RED EXTENSION SETUP
TRIP LINE(±20')
(FT)
GREEN
EXTENSION
ENTRANCE ROAD25----
ENTRANCE ROAD25----
HOLLISTER AVENUE451653653852.5
HOLLISTER AVENUE451653653852.5
8 CONDUCTOR SCHEDULE
7 CITY OF GOLETA , STATE OF CALIFORNIA
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ALAMEDA AVENUE
CATHEDRAL OAKS ROAD
40 MPH
15 MPH
NORTH
CATHEDRAL OAKS ROAD AT ALAMEDA AVENUE
4 1
DETAIL "A"
N.T.S.
Arrow
Green
Arrow
Yellow
Red
Yellow
Green12"
12"
12"
12"
12"
(EXISTING)
PHASE DIAGRAM
POLE LOCATION DETAIL
PPB POLE LOCATION
TRIP LINE AND RED EXTENSION SETUP
TRIP LINE(±20')
(FT)
GREEN
EXTENSION
GLEN ANNIE ROAD15----
CATHEDRAL OAKS ROAD401302803002.4
CATHEDRAL OAKS ROAD401302803002.4
2 3
4 6
5 7
CONSTRUCTION NOTES (THIS SHEET ONLY):
RR
CONDUCTOR SCHEDULE
ALTERNATIVE A NOTES (THIS SHEET ONLY) CONT.:
POLE SCHEDULE
8 CITY OF GOLETA , STATE OF CALIFORNIA
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PACIFIC OAKS ROAD
HOLLISTER AVENUE
NORTH
CONSTRUCTION NOTES (THIS SHEET ONLY):
2 1
45 MPH
40 MPH
HOLLISTER AVENUE PACIFIC OAKS ROAD
5 POLE SCHEDULE
POLE LOCATION DETAIL
PPB POLE LOCATION
PHASE DIAGRAM
TRIP LINE AND RED EXTENSION SETUP
TRIP LINE(±20')
(FT)
GREEN
EXTENSION
PACIFIC OAKS ROAD40----
HOLLISTER AVENUE451653653852.5
HOLLISTER AVENUE451653653852.5
4 5 6
7 RR
CONDUCTOR SCHEDULE
3 8
9 50
45 40
CITY OF GOLETA , STATE OF CALIFORNIA
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No. 65218
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GLEN ANNIE ROAD
CATHEDRAL OAKS ROAD
50 MPH
45 MPH
CATHEDRAL OAKS ROAD
40 MPH
NORTH
CATHEDRAL OAKS ROAD AT GLEN ANNIE ROAD
6 2
1 POLE SCHEDULE
PPB POLE LOCATION
EXISTING PHASE DIAGRAM
TRIP LINE AND RED EXTENSION SETUP
TRIP LINE(±20')
(FT)
GREEN
EXTENSION
GLEN ANNIE ROAD451653653852.5
GLEN ANNIE ROAD451653653852.5
CATHEDRAL OAKS ROAD501653654252.5
CATHEDRAL OAKS ROAD451653653852.5
POLE LOCATION DETAIL
34 RR
CONDUCTOR SCHEDULE
5 CONSTRUCTION NOTES (THIS SHEET ONLY):
ALTERNATIVE A NOTES (THIS SHEET ONLY):
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CAMINO REAL
MARKETPLACE
HOLLISTER AVENUE
NORTH
45 MPH
VILLAGE WAY
CONSTRUCTION NOTES (THIS SHEET ONLY):
1 POLE SCHEDULE
HOLLISTER AVENUE AT VILLAGE WAY AND
CAMINO REAL MARKETPLACE
EXISTING PHASE DIAGRAM
DETAIL "A"
N.T.S.
Arrow
Green
Arrow
Yellow
Red
Yellow
Green12"
12"
12"
12"
12"
(EXISTING)
POLE LOCATION DETAIL
PPB POLE LOCATION
DETAIL "B"
N.T.S.
Arrow
Green
Red
Yellow
Green12"
12"
12"
12"
(EXISTING)
2 3
4 5
6 7
8 7
RR
CONDUCTOR SCHEDULE
ALTERNATIVE A NOTES (THIS SHEET ONLY):
11 4545
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No. 65218
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JASON J. MELCHOR
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HOLLISTER AVENUE
NORTH
45 MPH
GLEN ANNIE ROAD
25 MPH
HOLLISTER AVENUE AT GLEN ANNIE ROAD
8 CONSTRUCTION NOTES (THIS SHEET ONLY):
POLE SCHEDULE EXISTING PHASE DIAGRAM
POLE LOCATION DETAIL
PPB POLE LOCATION
1 2
3 4
5 6
DETAIL "A"
N.T.S.
Arrow
Green
Red
Yellow
Green12"
12"
12"
12"
(EXISTING)
RR
CONDUCTOR SCHEDULE
ALTERNATIVE A NOTES (THIS SHEET ONLY):
12 4545
STORKE
ROAD
CITY OF GOLETA , STATE OF CALIFORNIA
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No. 65218
65218
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NORTH
STORKE ROAD
45 MPH
HOLLISTER AVENUE AT STORKE ROAD
9 HOLLISTER AVENUE
45 MPH
2 1
POLE SCHEDULE
POLE LOCATION DETAIL
PPB POLE LOCATION
EXISTING PHASE DIAGRAM
4 3
5 6
TRIP LINE AND RED EXTENSION SETUP
TRIP LINE(±20')
(FT)
GREEN
EXTENSION
STORKE ROAD451653653852.5
STORKE ROAD451653653852.5
HOLLISTER AVENUE451653653852.5
HOLLISTER AVENUE451653653852.5
CONSTRUCTION NOTES (THIS SHEET ONLY):
RR
CONDUCTOR SCHEDULE
ALTERNATIVE A NOTES (THIS SHEET ONLY):
CONSTRUCTION NOTES (THIS SHEET ONLY) CONT.:
7 13
101
4545
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No. 65218
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STORKE ROAD
45 MPH
MARKETPLACE
DRIVE
NORTH
STORKE ROAD AT MARKETPLACE DRIVE
10 EXISTING PHASE DIAGRAM
2 1
POLE SCHEDULE
PPB POLE LOCATION
DETAIL "A"
Arrow
Green
Red
Yellow
Green12"
12"
12"
12"
CA
CONSTRUCTION NOTES (THIS SHEET ONLY):
TRIP LINE AND RED EXTENSION SETUP
TRIP LINE(±20')
(FT)
GREEN
EXTENSION
STORKE ROAD451653653852.5
STORKE ROAD451653653852.5
MARKETPLACE DRIVE-----
STORKE PLAZA-----
POLE LOCATION DETAIL
STORKE
PLAZA
4 3
5 6
CONDUCTOR SCHEDULE
ALTERNATIVE A NOTES (THIS SHEET ONLY):
7 R
Y
G
Yellow
Arrow
Green
Arrow
(EXISTING)
DETAIL "B"DETAIL "C"
Arrow
Green
Arrow
Yellow
Red
Yellow
Green12"
12"
12"
12"
12"
(EXISTING)
N.T.S.
12"
12"
12"
N.T.S.N.T.S.
(EXISTING)
14 X
X
X
CITY OF GOLETA , STATE OF CALIFORNIA
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STORKE ROAD
45 MPH
PHELPS ROAD
NORTH
30 MPH
STORKE ROAD AT PHELPS ROAD
11 CONSTRUCTION NOTES (THIS SHEET ONLY):
EXISTING PHASE DIAGRAM
POLE SCHEDULE
PPB POLE LOCATION
POLE LOCATION DETAIL
TRIP LINE AND RED EXTENSION SETUP
TRIP LINE(±20')
(FT)
GREEN
EXTENSION
STORKE ROAD451653653852.5
STORKE ROAD451653653852.5
PHELPS ROAD30----
PHELPS ROAD30----
1 2
3 4
5 6
7 DETAIL "A"
SCALE: 1"=10'
1 CA
CONDUCTOR SCHEDULE
ALTERNATIVE A NOTES (THIS SHEET ONLY):
8 CONSTRUCTION NOTES (THIS SHEET ONLY) CONT.:
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No. 65218
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HOLLISTER AVENUE
NORTH
45 MPH
COROMAR DRIVE
25 MPH
HOLLISTER AVENUE AT COROMAR DRIVE
12 CONSTRUCTION NOTES (THIS SHEET ONLY):
2 1
POLE SCHEDULE
POLE LOCATION DETAIL
PPB POLE LOCATION
DETAIL "A"
N.T.S.
Arrow
Green
Arrow
Yellow
Red
Yellow
Green12"
12"
12"
12"
12"
(EXISTING)DETAIL "B"
N.T.S.
Arrow
Green
Red
Yellow
Green12"
12"
12"
12"
(EXISTING)
EXISTING PHASE DIAGRAM
RR
TRIP LINE AND RED EXTENSION SETUP
TRIP LINE(±20')
(FT)
GREEN
EXTENSION
COROMAR DRIVE25----
COROMAR DRIVE25----
HOLLISTER AVENUE451653653852.5
HOLLISTER AVENUE451653653852.5
3 4
5 6
7 8
CONDUCTOR SCHEDULE
ALTERNATIVE A NOTES (THIS SHEET ONLY):
16 CITY OF GOLETA , STATE OF CALIFORNIA
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No. 65218
65218
JASON J. MELCHOR
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HOLLISTER AVENUE
45 MPH
LOS CARNEROS ROAD
45 MPH
NORTH
HOLLISTER AVENUE AT LOS CARNEROS ROAD
13 CONSTRUCTION NOTES (THIS SHEET ONLY):
2 1
POLE LOCATION DETAIL
EXISTING PHASE DIAGRAMPOLE SCHEDULE
PPB POLE LOCATION
RR
DETAIL "A"
N.T.S.
Arrow
Green
Arrow
Yellow
Red
Yellow
Green12"
12"
12"
12"
12"
(EXISTING)
3 4
5 6
7 8
9 10
TRIP LINE AND RED EXTENSION SETUP
TRIP LINE(±20')
(FT)
GREEN
EXTENSION
LOS CARNEROS ROAD451653653852.5
LOS CARNEROS ROAD451653653852.5
HOLLISTER AVENUE451653653852.5
HOLLISTER AVENUE451653653852.5
CONDUCTOR SCHEDULE
ALTERNATIVE A NOTES (THIS SHEET ONLY):
CONSTRUCTION NOTES (THIS SHEET ONLY) CONT.:
17 CITY OF GOLETA , STATE OF CALIFORNIA
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LOS CARNEROS ROAD
45 MPH
CASTILIAN DRIVE
25 MPH
NORTH
LOS CARNEROS ROAD AT CASTILIAN DRIVE
14 CONSTRUCTION NOTES (THIS SHEET ONLY):
POLE SCHEDULE EXISTING PHASE DIAGRAM
POLE LOCATION DETAIL
PPB POLE LOCATION
TRIP LINE AND RED EXTENSION SETUP
TRIP LINE(±20')
(FT)
GREEN
EXTENSION
LOS CARNEROS ROAD451653653852.5
LOS CARNEROS ROAD451653653852.5
CASTILIAN DRIVE25----
CASTILIAN DRIVE25----
CONSTRUCTION NOTES (THIS SHEET ONLY) CONT.:
CA
1 2
3 4
5 CONDUCTOR SCHEDULE
ALTERNATIVE A NOTES (THIS SHEET ONLY):
6 18
CITY OF GOLETA , STATE OF CALIFORNIA
CITYWIDE TRAFFIC SIGNAL IMPROVEMENTS
35 6/7/2024
FOR REDUCED PLANS
E
ISS
OF
I GNERNI
O
CALI
F
F
EENRA
L
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SIGER ET
STAT R
O
E E
PD
R
No. 65218
65218
JASON J. MELCHOR
NOT FORCONSTRUCTION
Know what'sbelow.
before you dig.Call
R
6/7/2024
JM
LOS CARNEROS ROAD
45 MPH
KARL STORZ DRIVE
NORTH
LOS CARNEROS ROAD AT KARL STORZ DRIVE
15 CONSTRUCTION NOTES (THIS SHEET ONLY):
2 1
EXISTING PHASE DIAGRAMPOLE SCHEDULE
POLE LOCATION DETAILPPB POLE LOCATION
TRIP LINE AND RED EXTENSION SETUP
TRIP LINE(±20')
(FT)
GREEN
EXTENSION
KARL STORZ DRIVE10----
LOS CARNEROS ROAD451653653852.5
LOS CARNEROS ROAD451653653852.5
4 3
5 6
RR
CONDUCTOR SCHEDULE
ALTERNATIVE A NOTES (THIS SHEET ONLY):
7 19
CITY OF GOLETA , STATE OF CALIFORNIA
CITYWIDE TRAFFIC SIGNAL IMPROVEMENTS
35 6/7/2024
FOR REDUCED PLANS
E
ISS
OF
I GNERNI
O
CALI
F
F
EENRA
L
OAN
SIGER ET
STAT R
O
E E
PD
R
No. 65218
65218
JASON J. MELCHOR
NOT FORCONSTRUCTION
Know what'sbelow.
before you dig.Call
R
6/7/2024
JM
LOS CARNEROS ROAD
45 MPH
CALLE KORAL
NORTH
LOS CARNEROS ROAD AT CALLE KORAL
16 CONSTRUCTION NOTES (THIS SHEET ONLY):
1 POLE SCHEDULE EXISTING PHASE DIAGRAM
POLE LOCATION DETAIL
PPB POLE LOCATION
TRIP LINE AND RED EXTENSION SETUP
TRIP LINE(±20')
(FT)
GREEN
EXTENSION
LOS CARNEROS ROAD451653653852.5
LOS CARNEROS ROAD451653653852.5
CALLE KORAL-----
CALLE KORAL-----
DETAIL "A"
N.T.S.
Arrow
Green
Arrow
Yellow
Red
Yellow
Green12"
12"
12"
12"
12"
(EXISTING)
2 3
4 5
6 7
8 9
RR
CONDUCTOR SCHEDULE
ALTERNATIVE A NOTES (THIS SHEET ONLY):
10 20
CITY OF GOLETA , STATE OF CALIFORNIA
CITYWIDE TRAFFIC SIGNAL IMPROVEMENTS
35 6/7/2024
FOR REDUCED PLANS
E
ISS
OF
I GNERNI
O
CALI
F
F
EENRA
L
OAN
SIGER ET
STAT R
O
E E
PD
R
No. 65218
65218
JASON J. MELCHOR
NOT FORCONSTRUCTION
Know what'sbelow.
before you dig.Call
R
6/7/2024
JM
LOS CARNEROS ROAD
45 MPH
DISCOVERY DRIVE
NORTH
LOS CARNEROS ROAD AT DISCOVERY DRIVE
17 2
1 POLE SCHEDULE EXISTING PHASE DIAGRAM
POLE LOCATION DETAIL
PPB POLE LOCATION
3 4
5 TRIP LINE AND RED EXTENSION SETUP
TRIP LINE(±20')
(FT)
GREEN
EXTENSION
LOS CARNEROS ROAD451653653852.5
LOS CARNEROS ROAD451653653852.5
DISCOVERY DRIVE-----
RR
CONDUCTOR SCHEDULE
6 CONSTRUCTION NOTES (THIS SHEET ONLY):ALTERNATIVE A NOTES (THIS SHEET ONLY):
21 CITY OF GOLETA , STATE OF CALIFORNIA
CITYWIDE TRAFFIC SIGNAL IMPROVEMENTS
35 6/7/2024
FOR REDUCED PLANS
E
ISS
OF
I GNERNI
O
CALI
F
F
EENRA
L
OAN
SIGER ET
STAT R
O
E E
PD
R
No. 65218
65218
JASON J. MELCHOR
NOT FORCONSTRUCTION
Know what'sbelow.
before you dig.Call
R
6/7/2024
JM
HOLLISTER AVENUE
45 MPH
SUMIDA GARDENS LANE
25 MPH
NORTH
HOLLISTER AVENUE AT SUMIDA GARDENS LANE
18 1
POLE SCHEDULE PHASE DIAGRAM
POLE LOCATION DETAIL
PPB POLE LOCATION
2 3
4 5
6 CONSTRUCTION NOTES (THIS SHEET ONLY):
RR
CONDUCTOR SCHEDULE
ALTERNATIVE A NOTES (THIS SHEET ONLY):
7 8
22 4545
CITY OF GOLETA , STATE OF CALIFORNIA
CITYWIDE TRAFFIC SIGNAL IMPROVEMENTS
35 6/7/2024
FOR REDUCED PLANS
E
ISS
OF
I GNERNI
O
CALI
F
F
EENRA
L
OAN
SIGER ET
STAT R
O
E E
PD
R
No. 65218
65218
JASON J. MELCHOR
NOT FORCONSTRUCTION
Know what'sbelow.
before you dig.Call
R
6/7/2024
JM
HOLLISTER AVENUE
45 MPH
PATTERSON AVENUE
45 MPH
NORTH
HOLLISTER AVENUE AT PATTERSON AVENUE
19 CONSTRUCTION NOTES (THIS SHEET ONLY):
2 1
35 MPH
POLE SCHEDULE PHASE DIAGRAM
POLE LOCATION DETAIL
PPB POLE LOCATION
3 4
5 6
7 8
RR
CONDUCTOR SCHEDULE
ALTERNATIVE A NOTES (THIS SHEET ONLY):
23 25
2525
101
25 101
CITY OF GOLETA , STATE OF CALIFORNIA
CITYWIDE TRAFFIC SIGNAL IMPROVEMENTS
35 6/7/2024
FOR REDUCED PLANS
E
ISS
OF
I GNERNI
O
CALI
F
F
EENRA
L
OAN
SIGER ET
STAT R
O
E E
PD
R
No. 65218
65218
JASON J. MELCHOR
NOT FORCONSTRUCTION
Know what'sbelow.
before you dig.Call
R
6/7/2024
JM
CALLE REAL
FAIRVIEW AVENUE
35 MPH
NORTH
FAIRVIEW AVENUE AT CALLE REAL
20 CONSTRUCTION NOTES (THIS SHEET ONLY):
3 POLE SCHEDULE
25 MPH
25 MPH
EXISTING PHASE DIAGRAM
POLE LOCATION DETAIL
DETAIL "B"
N.T.S.
Arrow
Green
Red
Yellow
Green12"
12"
12"
12"
DETAIL "A"
N.T.S.
Arrow
Green
Arrow
Yellow
Red
Yellow
Green12"
12"
12"
12"
12"
(EXISTING)
PPB POLE LOCATION
CA
TRIP LINE AND RED EXTENSION SETUP
TRIP LINE(±20')
(FT)
GREEN
EXTENSION
FAIRVIEW AVENUE2590'200'220'2.1
FAIRVIEW AVENUE2590'200'220'2.1
CALLE REAL251302803002.3
CALLE REAL351302803002.3
1 2
DETAIL "C"
SCALE: 1"=10'
CONDUCTOR SCHEDULE
4 5
6 7
8 9
ALTERNATIVE A NOTES (THIS SHEET ONLY):
7 24
CITY OF GOLETA , STATE OF CALIFORNIA
CITYWIDE TRAFFIC SIGNAL IMPROVEMENTS
35 6/7/2024
FOR REDUCED PLANS
E
ISS
OF
I GNERNI
O
CALI
F
F
EENRA
L
OAN
SIGER ET
STAT R
O
E E
PD
R
No. 65218
65218
JASON J. MELCHOR
NOT FORCONSTRUCTION
Know what'sbelow.
before you dig.Call
R
6/7/2024
JM
CALLE REAL
ENCINA LANE
35 MPH
25 MPH
NORTH
CALLE REAL AT ENCINA LANE
21 CONSTRUCTION NOTES (THIS SHEET ONLY):
1 POLE SCHEDULE
POLE LOCATION DETAIL
PPB POLE LOCATION
EXISTING PHASE DIAGRAM
2 3
4 5
6 7
8 CA
CONDUCTOR SCHEDULE
ALTERNATIVE A NOTES (THIS SHEET ONLY):
9 25
MARKETPLACE
CITY OF GOLETA , STATE OF CALIFORNIA
CITYWIDE TRAFFIC SIGNAL IMPROVEMENTS
35 6/7/2024
FOR REDUCED PLANS
E
ISS
OF
I GNERNI
O
CALI
F
F
EENRA
L
OAN
SIGER ET
STAT R
O
E E
PD
R
No. 65218
65218
JASON J. MELCHOR
NOT FORCONSTRUCTION
Know what'sbelow.
before you dig.Call
R
6/7/2024
JM
CALLE REAL
35 MPH
NORTH
CALLE REAL AT CALLE REAL SHOPPING CENTER
22 2
1 POLE SCHEDULE
CALLE REAL
SHOPPING CENTER
POLE LOCATION DETAIL
PPB POLE LOCATION
EXISTING PHASE DIAGRAM
3 CA
CONDUCTOR SCHEDULE
4 CONSTRUCTION NOTES (THIS SHEET ONLY):
ALTERNATIVE A NOTES (THIS SHEET ONLY):
26 CITY OF GOLETA , STATE OF CALIFORNIA
CITYWIDE TRAFFIC SIGNAL IMPROVEMENTS
35 6/7/2024
FOR REDUCED PLANS
E
ISS
OF
I GNERNI
O
CALI
F
F
EENRA
L
OAN
SIGER ET
STAT R
O
E E
PD
R
No. 65218
65218
JASON J. MELCHOR
NOT FORCONSTRUCTION
Know what'sbelow.
before you dig.Call
R
6/7/2024
JM
CALLE REAL
KELLOGG AVENUE
35 MPH
25 MPH
NORTH
CALLE REAL AT KELLOGG AVENUE
23 CONSTRUCTION NOTES (THIS SHEET ONLY):
2 1
POLE SCHEDULE
POLE LOCATION DETAIL
PPB POLE LOCATION
EXISTING PHASE DIAGRAM
3 4
5 6
45 MPH
RR
CONDUCTOR SCHEDULE
ALTERNATIVE A NOTES (THIS SHEET ONLY):
7 27
CITY OF GOLETA , STATE OF CALIFORNIA
CITYWIDE TRAFFIC SIGNAL IMPROVEMENTS
35 6/7/2024
FOR REDUCED PLANS
E
ISS
OF
I GNERNI
O
CALI
F
F
EENRA
L
OAN
SIGER ET
STAT R
O
E E
PD
R
No. 65218
65218
JASON J. MELCHOR
NOT FORCONSTRUCTION
Know what'sbelow.
before you dig.Call
R
6/7/2024
JM
CALLE REAL
MARAVILLA DRIVE
35 MPH
NORTH
CALLE REAL AT MARAVILLA
24 CONSTRUCTION NOTES (THIS SHEET ONLY):
2 1
POLE SCHEDULE
POLE LOCATION DETAIL
PPB POLE LOCATION
EXISTING PHASE DIAGRAM
4 3
5 RR
CONDUCTOR SCHEDULE
28 CITY OF GOLETA , STATE OF CALIFORNIA
CITYWIDE TRAFFIC SIGNAL IMPROVEMENTS
35 6/7/2024
FOR REDUCED PLANS
E
ISS
OF
I GNERNI
O
CALI
F
F
EENRA
L
OAN
SIGER ET
STAT R
O
E E
PD
R
No. 65218
65218
JASON J. MELCHOR
NOT FORCONSTRUCTION
Know what'sbelow.
before you dig.Call
R
6/7/2024
JM
PATTERSON AVENUE
40 MPH
OVERPASS ROAD
25 MPH
NORTH
PATTERSON AVENUE AT OVERPASS ROAD
25 POLE SCHEDULE
POLE LOCATION DETAIL
PPB POLE LOCATION
EXISTING PHASE DIAGRAM
TRIP LINE AND RED EXTENSION SETUP
CONSTRUCTION NOTES (THIS SHEET ONLY):
CONDUCTOR SCHEDULE
ALTERNATIVE A NOTES (THIS SHEET ONLY):
29 CITY OF GOLETA , STATE OF CALIFORNIA
CITYWIDE TRAFFIC SIGNAL IMPROVEMENTS
35 6/7/2024
FOR REDUCED PLANS
E
ISS
OF
I GNERNI
O
CALI
F
F
EENRA
L
OAN
SIGER ET
STAT R
O
E E
PD
R
No. 65218
65218
JASON J. MELCHOR
NOT FORCONSTRUCTION
Know what'sbelow.
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R
6/7/2024
JM
NORTH
FAIRVIEW AVENUE
25 MPH
ENCINA ROAD
25 MPH
FAIRVIEW AVENUE AT ENCINA ROAD
26 POLE SCHEDULE
PPB POLE LOCATION
35 MPH
EXISTING PHASE DIAGRAM
CONSTRUCTION NOTES (THIS SHEET ONLY):
TRIP LINE AND RED EXTENSION SETUP
POLE LOCATION DETAIL
CA
CONDUCTOR SCHEDULE
ALTERNATIVE A NOTES (THIS SHEET ONLY):
30 CITY OF GOLETA , STATE OF CALIFORNIA
CITYWIDE TRAFFIC SIGNAL IMPROVEMENTS
35 6/7/2024
FOR REDUCED PLANS
E
ISS
OF
I GNERNI
O
CALI
F
F
EENRA
L
OAN
SIGER ET
STAT R
O
E E
PD
R
No. 65218
65218
JASON J. MELCHOR
NOT FORCONSTRUCTION
Know what'sbelow.
before you dig.Call
R
6/7/2024
JM
BERKELEY ROAD
25 MPH
FAIRVIEW AVENUE
35 MPH
KINGS WAY
NORTH
FAIRVIEW AVENUE AT BERKELEY ROAD
27 CONSTRUCTION NOTES (THIS SHEET ONLY):
POLE LOCATION DETAIL
EXISTING PHASE DIAGRAMPOLE SCHEDULE
PPB POLE LOCATION
CA
CONDUCTOR SCHEDULE
TRIP LINE AND RED EXTENSION SETUP
ALTERNATIVE A NOTES (THIS SHEET ONLY):
31 4040
3535
CATHEDRAL OAKS ROAD
FAIRVIEW AVENUE
CITY OF GOLETA , STATE OF CALIFORNIA
CITYWIDE TRAFFIC SIGNAL IMPROVEMENTS
35 6/7/2024
FOR REDUCED PLANS
E
ISS
OF
I GNERNI
O
CALI
F
F
EENRA
L
OAN
SIGER ET
STAT R
O
E E
PD
R
No. 65218
65218
JASON J. MELCHOR
NOT FORCONSTRUCTION
Know what'sbelow.
before you dig.Call
R
6/7/2024
JM
FAIRVIEW AVENUECATHEDRAL OAKS ROAD
40 MPH
35 MPH
NORTH
CATHEDRAL OAKS ROAD AT FAIRVIEW AVENUE
28 CONSTRUCTION NOTES (THIS SHEET ONLY):
POLE LOCATION DETAIL
PPB POLE LOCATION
POLE SCHEDULE EXISTING PHASE DIAGRAM
TRIP LINE AND RED EXTENSION SETUP
RR
CONDUCTOR SCHEDULE
ALTERNATIVE A NOTES (THIS SHEET ONLY):
32 25
4040
4040
CITY OF GOLETA , STATE OF CALIFORNIA
CITYWIDE TRAFFIC SIGNAL IMPROVEMENTS
35 6/7/2024
FOR REDUCED PLANS
E
ISS
OF
I GNERNI
O
CALI
F
F
EENRA
L
OAN
SIGER ET
STAT R
O
E E
PD
R
No. 65218
65218
JASON J. MELCHOR
NOT FORCONSTRUCTION
Know what'sbelow.
before you dig.Call
R
6/7/2024
JM
CAMBRIDGE DRIVE 40 MPH
25 MPH
NORTH
CATHEDRAL OAKS ROAD AT CAMBRIDGE DRIVE
29 CATHEDRAL OAKS ROAD
POLE SCHEDULE PHASE DIAGRAM
POLE LOCATION DETAIL
PPB POLE LOCATION
CONSTRUCTION NOTES (THIS SHEET ONLY):
TRIP LINE AND RED EXTENSION SETUP
RR
CONDUCTOR SCHEDULE
ALTERNATIVE A NOTES (THIS SHEET ONLY):
33 3535
CITY OF GOLETA , STATE OF CALIFORNIA
CITYWIDE TRAFFIC SIGNAL IMPROVEMENTS
35 6/7/2024
FOR REDUCED PLANS
E
ISS
OF
I GNERNI
O
CALI
F
F
EENRA
L
OAN
SIGER ET
STAT R
O
E E
PD
R
No. 65218
65218
JASON J. MELCHOR
NOT FORCONSTRUCTION
Know what'sbelow.
before you dig.Call
R
6/7/2024
JM
FAIRVIEW AVENUE
25 MPH
35 MPH
NORTH
HOLLISTER AVENUE AT FAIRVIEW AVENUE
30 HOLLISTER AVENUE
PHASE DIAGRAM
PPB POLE LOCATION
RR
CONSTRUCTION NOTES (THIS SHEET ONLY):
ALTERNATIVE A (THIS SHEET ONLY):
DETAIL "A"
DETAIL "A": ALTERNATIVE A APS
PED PUSH BUTTON TABLE
34 CITY OF GOLETA , STATE OF CALIFORNIA
CITYWIDE TRAFFIC SIGNAL IMPROVEMENTS
35 6/7/2024
FOR REDUCED PLANS
E
ISS
OF
I GNERNI
O
CALI
F
F
EENRA
L
OAN
SIGER ET
STAT R
O
E E
PD
R
No. 65218
65218
JASON J. MELCHOR
NOT FORCONSTRUCTION
Know what'sbelow.
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R
6/7/2024
JM
NECTARINE AVENUE 25 MPH
25 MPH
HOLLISTER AVENUE AT NECTARINE AVENUE
AND PINE AVENUE
31 HOLLISTER AVENUE
PHASE DIAGRAM
PPB POLE LOCATION
CONSTRUCTION NOTES (THIS SHEET ONLY):
RR
PINE AVENUE
NORTH
25 MPH
ALTERNATIVE A NOTES (THIS SHEET ONLY):
DETAIL "A": ALTERNATIVE A APS
PED PUSH BUTTON TABLE
35 CITY OF GOLETA , STATE OF CALIFORNIA
CITYWIDE TRAFFIC SIGNAL IMPROVEMENTS
35 6/7/2024
FOR REDUCED PLANS
E
ISS
OF
I GNERNI
O
CALI
F
F
EENRA
L
OAN
SIGER ET
STAT R
O
E E
PD
R
No. 65218
65218
JASON J. MELCHOR
NOT FORCONSTRUCTION
Know what'sbelow.
before you dig.Call
R
6/7/2024
JM
RUTHERFORD STREET
25 MPH
25 MPH
HOLLISTER AVENUE AT RUTHERFORD STREET
32 HOLLISTER AVENUE
PHASE DIAGRAM
RR
NORTH
TECOLOTE AVENUE
CONSTRUCTION NOTES (THIS SHEET ONLY):
ALTERNATIVE NOTES (THIS SHEET ONLY)PPB POLE LOCATION
DETAIL "A": ALTERNATIVE A APS
PED PUSH BUTTON TABLE
36 CITY OF GOLETA , STATE OF CALIFORNIA
CITYWIDE TRAFFIC SIGNAL IMPROVEMENTS
35 6/7/2024
FOR REDUCED PLANS
E
ISS
OF
I GNERNI
O
CALI
F
F
EENRA
L
OAN
SIGER ET
STAT R
O
E E
PD
R
No. 65218
65218
JASON J. MELCHOR
NOT FORCONSTRUCTION
Know what'sbelow.
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R
6/7/2024
JM
KINMAN AVENUE
25 MPH
25 MPH
HOLLISTER AVENUE AT KINMAN AVENUE
33 HOLLISTER AVENUE
PHASE DIAGRAM
RR
NORTH
CONSTRUCTION NOTES (THIS SHEET ONLY):
ALTERNATIVE A NOTES (THIS SHEET ONLY):
PPB POLE LOCATION
DETAIL "A": ALTERNATIVE A APS
PED PUSH BUTTON TABLE
37 SVX
SVX
SVX
SVX
SVX
SVX
SVX
CITY OF GOLETA , STATE OF CALIFORNIA
CITYWIDE TRAFFIC SIGNAL IMPROVEMENTS
35 6/7/2024
FOR REDUCED PLANS
E
ISS
OF
I GNERNI
O
CALI
F
F
EENRA
L
OAN
SIGER ET
STAT R
O
E E
PD
R
No. 65218
65218
JASON J. MELCHOR
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R
6/7/2024
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DILEMMA ZONE BOUNDARIES
34 DILEMMA ZONE BOUNDARIES AND
EXTENSION LIMITS
38 CITY OF GOLETA , STATE OF CALIFORNIA
CITYWIDE TRAFFIC SIGNAL IMPROVEMENTS
35 6/7/2024
FOR REDUCED PLANS
E
ISS
OF
I GNERNI
O
CALI
F
F
EENRA
L
OAN
SIGER ET
STAT R
O
E E
PD
R
No. 65218
65218
JASON J. MELCHOR
NOT FORCONSTRUCTION
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R
6/7/2024
JM
DILEMMA ZONE MOUNTING
35 MAST ARM MOUNTED
DILEMMA ZONE DETECTOR
DETAIL A-3
DILEMMA ZONE TYPICAL MOUNTING
DETAIL A
POLE MOUNTED
DILEMMA ZONE DETECTOR
DETAIL A-2
LUMINAIRE ARM MOUNTED
DILEMMA ZONE DETECTOR
DETAIL A-1
39 ATTACHMENT 2
Citywide Traffic Signal Upgrade Project Specifications
40 BOOK 1 OF 2
BID BOOK
FOR
CITYWIDE TRAFFIC SIGNAL UPGRADE PROJECT
CITY PROJECT NUMBER: 9083
FOR USE WITH CALTRANS STANDARD SPECIFICATIONS DATED 2018, CALTRANS STANDARD PLANS DATED 2018 AND LABOR SURCHARGE AND EQUIPMENT RATES OF
THE CALIFORNIA DEPARTMENT OF TRANSP ORTATION INSOFAR AS THE SAME MAY APPLY AND IN ACCORDANCE WITH THE SPECIAL PROVISIONS.
Pre-Bid Meeting:
TBD
City of Goleta, 130 Cremona Drive, Suite B
Goleta, CA 93117
Bids to be received before:
TBD
PlanetBids
41 City of Goleta
Contract Documents
CITYWIDE TRAFFIC SIGNAL UPGRADE PROJECT
42 Table Of Contents
SECTION I NOTICE TO CONTRACTORS NTC-1
SECTION II BIDDING INSTRUCTIONS BI-1
SECTION III PROPOSAL PROP-1
SECTION IV AGREEMENT 1
SECTION V INSURANCE AND BONDS INS 1
SECTION VI CITY OF GOLETA CONSTRUCTION
SPECIFICATIONS GCS-1
SECTION VII SPECIAL PROVISIONS SP-1
43 SECTION I
NOTICE TO CONTRACTORS
44 NTC 1
NOTICE TO CONTRACTORS
INVITING SEALED BIDS
FOR THE
CITYWIDE TRAFFIC SIGNAL UPGRADE PROJECT
City Project Number: 9083
PUBLIC NOTICE IS HEREBY GIVEN that the City of Goleta (“CITY”), invites sealed bids for the above stated project and will receive such bids via electronic transmission on the City of Goleta Planet Bids portal site until Enter Date, at 3:00 P.M. Late proposals will be rejected. No exceptions.
Copies of the Contract Documents and the Proposal Forms for bidding the project, may be obtained from the PlanetBids Website: https://pbsystem.planetbids.com. Proposals which do not acknowledge addendums to the project documents will be rejected.
All communications relative to this project shall be conducted through PlanetBids.
Questions about alleged patent ambiguity of the plans, specifications, or estimate must be asked before bid opening. After bid opening, the CITY does not consider these questions as bid protests.
A pre-bid meeting will be held at N/A.
It is required that the Bidders have fully inspected the Project site in all particulars and become thoroughly familiar with the terms and conditions of the Bid Plans and Special Provisions and local conditions affecting the performance and costs of the Work prior to bidding and it is recommended that this be done prior to attending this meeting.
Pursuant to California Labor Code Section 1773, the City has ascertained the General Prevailing Rate of Wages in the County in which the work is to be done to be as determined by the Director of Industrial Relations of the State of California. Contractor is hereby made aware that information regarding prevailing wage rates may be obtained from the State Department of Industrial Relations and/or the following website address: https://www.dir.ca.gov/OPRL/2022- 2/PWD/Southern.html The Contractor is required to post a copy of the applicable wage rates at the job site. Attention is directed to Section 7 LEGAL RELATIONS AND RESPONSIBILITY TO THE PUBLIC of the State Standard Specifications.
The California Air Resources Board (“CARB”) implemented amendments to the In -Use Off-Road Diesel -Fueled Fleets Regulations (“Regulation”) which are effective on January 1, 2024 and apply broadly to all self -propelled off road diesel vehicles 25 horsepower or greater and other forms of equipment used in California. A copy of the Regulation is available at https://ww2.arb.ca.gov/sites/default/files/barcu/regact/2022/off-roaddiesel/appa-1.pdf. Bidders are required to comply with all CARB and Regulation requirements, including, without limitation, all applicable sections of the Regulation, as codified in Title 13 of the California Code of Regulations section 2449 et seq. throughout the term of the Project. Bidders must provide, with their Bid, copies of Bidder’s and all listed subcontractors the most recent, valid Certificate of 45 NTC 2
Reported Compliance (“CRC”) issued by CARB. Failure to provide valid CRCs as required herein may render the Bid non-responsive.
Bidders must be registered on the City of Goleta’s PlanetBids portal in order to receive addendum notifications and to submit a bid. Go to PlanetBids for bid results and awards. It is the responsibility of the bidder to submit the bid with sufficient time to be received by PlanetBids prior to the bid opening date and time. Allow time for technical difficulties, uploading, and unexpected delays. Late or incomplete bids will not be accepted.
Bid must be accompanied by a bid security in the form of a money order, a certified cashier’s check, or bidder’s bond executed by an admitted surety, made payable to CITY. The bid security shall be an amount equal to ten percent (10%) of the total annual bi d amount included with their proposals as required by California law.
Note: All bids must be accompanied by a scanned copy of the bid security uploaded to PlanetBids. The original security of the three (3) lowest bidders must be mailed or submitted to the office of the City Clerk at 130 Cremona Drive, Suite B, Goleta, California 93117, in a sealed envelope and be received or postmarked within three (3) City working days after the bid due date and time for the bid to be considered. The sealed envelope should be plainly marked on the outside, “SEALED BID SECURITY FOR ENTER PROJECT NAME.”
The Project is subject to compliance monitoring and enforcement by the Department of Industrial Relations (DIR) per California Labor Code Section 1771.4, including prevailing wage rates and apprenticeship employment standards. Affirmative action to ensure against discrimination in employment practices on the basis of race, color, national origin, ancestry, sex, or religion will also be required. The CITY hereby affirmatively ensures that all business enterprises will be afforded full opportunity to submit bids in response to this no tice and will not be discriminated against on the basis of race, color, national origin, ancestry, sex, or religion in any consideration leading to the award of contract.
In accordance with the California Public Contract Code 20103.5 when federal funds are involved in local agency contracts, no bid shall be invalidated by the failure of the bidder to be licensed in California at the time of bid opening. However, at the tim e of award, the selected contractor shall be properly licensed in accordance with the laws of the State and the City of Goleta. Contractor shall possess a valid Class A - General Engineering Contractor license prior to award of Contract. Said license shall be maintained during the contract period. It is the Bidder’s and Contractor’s responsibility to obtain the correct Contractor’s licenses. Bidders shall be skilled and regularly engage in the general class or type of work called for under this contract.
The successful Bidder will be required to furnish a Performance Bond and a Payment Bond each in an amount equal to 100% of the Contract Price. Each bond shall be in the forms set forth herein, shall be secured from a surety company that meets all State of California bonding requirements, as defined in Code of Civil Procedure Section 995.120, and that is a California admitted surety insurer.
Pursuant to Labor Code sections 1725.5 and 1771.1, all contractors and subcontractors that wish to bid on, be listed in a bid proposal, or enter into a contract to perform public work must be registered with the DIR. No Bid will be accepted, nor any contract entered into without 46 NTC 3
proof of the contractor’s and subcontractors’ current registration with the DIR to perform public work. If awarded a contract, the Bidder and its subcontractors, of any tier, shall maintain active registration with the DIR for the duration of the Project. Failure to provide proof of the contractor’s current registration pursuant to Labor Code Section 1725.5 may result in rejection of the bid as non-responsive.
The Contractor Company, including the Responsible Managing Officer (RMO) for the Contractor Company, shall demonstrate a minimum of five (5) years' experience successfully performing projects of substantially similar type, magnitude, and character of the work bid. The CITY reserves the right to reject all bids, reject any bid that is not responsive to the invitation, or to waive any minor irregularity and to take all bids under advisement for a period of up to ninety (90) working days. Failure to provide proof of the Contractor’s current registration pursuant to Section 1725.5 of the Labor Code may result in rejection of the bid as non-responsive. Failure to comply with enforcement provisions pursuant to Section 1771.4 of the Labor Code may result in a determination that the Bidder is not responsible.
Bids shall remain open and valid for a period of one hundred twenty (120) calendar days after the Bid Deadline.
Pursuant to Public Contract Code section 22300, the successful bidder may substitute certain securities for funds withheld by CITY to ensure performance under the Contract or, in the alternative, request the CITY to make payment of retention to an escrow agent.
The U.S. Department of Transportation (DOT) provides a toll -free “hotline” service to report bid rigging activities. Bid rigging activities can be reported Mondays through Fridays, between 8:00 a.m. and 8:00 p.m., Eastern Time, Telephone No. 1-800-424-9071. Anyone with knowledge of possible bid rigging, bidder collusion, or other fraudulent activities should use the “hotline” to report these activities. The “hotline” is part of the DOT’s continuing effort to identify and investigate highway construction co ntract fraud and abuse and is operated under the direction of the DOT Inspector General. All information will be treated confidentially, and caller anonymity will be respected.
Any protest to an intended award of this contract shall be made in writing addressed to the City Clerk prior to the award. Any protest may be considered and acted on by the City Council at the time noticed for award of the contract. To request a copy of the notice of agenda for award, please contact the City Clerk [email protected] or register on the CITY’s website (www.cityofgoleta.org).
CITY OF GOLETA
_________________________
Deborah S. Lopez, City Clerk
Published:
Enter Date of Publication
47 NTC 4
END OF NOTICE TO CONTRACTORS
48 SECTION II
BIDDING INSTRUCTIONS
49 BI- 1
SECTION II BIDDING INSTRUCTIONS
1 DEFINITIONS. Unless provided otherwise, the definitions in the contract documents are applicable to all contract documents.
1.1 “Addenda” means written or graphic instruments issued by the City before the bid deadline that modify or interpret the contract documents by additions, deletions, clarifications, or corrections.
1.2 “Alternate” means an amount stated in the bid for which the Bidder offers to perform the Work described in the Bidding Documents as Alternate Work, to be added or deducted from the Total Base Bid, which shall be Contractor’s responsibility if City accepts the Alternate Bid Item.
1.3 “Bid Deadline” means the date and time designated in the notice inviting sealed bids as the last date and time for receipt of bids, as may be revised by addenda.
1.4 “Bidder” means a person or firm that submits a bid.
1.5 “Bidding/Contract Documents” means the Contract, Addenda, Notice to Contractors, bidding instructions, Bid (including documentation accompanying the Bid and any post -bid documentation submitted prior to the Notice of Completion) when attached as an exhibit to the Contract, the Bonds, permits from jurisdictional regulatory agencies, City of Goleta Construction Specifications, Special Provisions, Plans, State Standard Plans, Standard State Specifications, Revised Standard Specifications, Labor Surcharge and Equipment Rental Rates, Work Directives, Reference Specifications, Change Orders, Supplemental Agreements, Appendices, Project Plans and any other applicable documents not listed, including modifications incorporated in those documents.
1.6 “Contract Price” means the total aggregate amount of the Contractor’s bid price based on the estimated quantities listed in the Bidding Sheet as set forth in the award of the Contract approved by the City Council, subject to adjustment for variances in qua ntities and changes pursuant to Change Orders executed in accordance with the Contract Documents.
1.7 “Inspector” means the person designated by the engineer to ensure specification compliance.
1.8 “Total Base Bid” means the sum stated in the bid for which bidder offers to perform the Work described in the contract documents, but not including alternates.
1.9 “Unit or Contract Unit Price” means an amount entered in the bid by bidder or a “Contract Item” price established by the City in the bid, as a price per unit of measurement for payment for materials, equipment or services including taxes, supervision, overhead and profit for a portion of the work described in the Contract Documents.
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2 BIDDER’S REPRESENTATIONS. By making its bid, bidder represents that:
2.1 Bidder has read, understood, and made the bid pursuant to the requirements in the Contract Documents.
2.2 The Bidder, at its sole cost and expense, has carefully examined the Contract Documents and visited the Project site to become fully acquainted with the local site conditions affecting the Work to be performed including transportation, disposal, handling, and storage of materials.
2.3 The bid and the Contract Unit Prices bid are based upon the labor, materials, equipment, and systems required by the Contract Documents.
2.4 Bidder and all subcontractors, regardless of tier, have the appropriate registrations and current licenses issued by the State of California Contractor’s State License Board and Department of Industrial Relations (DIR) for the Work to be performed. If bidder is a joint venture, the bidder will have a joint venture license appropriate for the performance of the Work, and each member of the joint venture will likewise have the appropriate license. Business and professions code §§ 7000 -7191 establish licensing requirements for contractors. If a bidder, that is a specialty contractor, submits a bid involving 3 or more specialized building trades, the Work of which is more than incidental and supplemental to the performance of the Work for which bidder holds a sp ecialty contractor license, bidder must also hold either (1) a specialty contractor “C” license in each such trade or (2) a general engineering contractor “A” license. This requirement is applicable whether or not bidder lists a subcontractor for each such trade.
2.5 Bidder shall have the expertise, including the Responsible Managing Officer (RMO) for the Contractor Company, demonstrating a minimum of five (5) years' experience successfully performing projects of the same type, magnitude, and character of the work bid, and financial capacity to perform and complete all obligations under the Contract Documents.
2.6 Bidder is aware of and, if awarded the contract, will comply with legal requirements in its performance of the Work.
2.7 Bidder is aware of and, if identified as the apparent lowest responsible bidder, would be required to pay City business license fee(s).
2.8 Bidder shall not damage or endanger and shall preserve and protect adjacent properties.
2.9 Bidder has familiarized itself with the staging and material storage constraints of the Project site and surrounding buildings and will confine its staging and storage operations to approved areas.
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2.10 Bidder will coordinate its construction activities with the other contractors and utility companies performing work on the Project site, if any, including, but not limited to, any separate contractor retained by the City.
2.11 Bidder has checked the figures set forth in the bid schedule and understands that neither the City nor any officer or employee therefore will be responsible for any misunderstandings, errors, or omissions on the part of the Bidder in submitting its Bid. The failure of a Bidder to receive or examine any of the Contract Documents or to inspect the site shall not relieve such Bidder from any obligation with respect to the Bid, the Contract, or the Work required under the Contract Documents. 3 CONTRACT DOCUMENTS.
3.1 Bidders may obtain complete sets of the Contract Documents from PlanetBids.
3.2 Bidders will use a complete set of Contract Documents in preparing bids.
3.3 The City makes copies of the Contract Documents available, on the above terms, for the sole purpose of obtaining bids for the Work and does not confer a license or grant permission for any other use of the Contract Documents.
3.4 The City does not assume any liability or responsibility based on any defective or incomplete copying, excerpting, scanning, faxing, downloading, or printing of the Contract Documents.
4 INTERPRETATION OR CORRECTION OF CONTRACT DOCUMENTS.
4.1 Before submitting its bid, bidder will carefully study and compare the various documents comprising the Contract Documents and compare them with any other work being bid concurrently or presently under construction which relates to the Work for which the b id is submitted; will examine the project site, the conditions under which the Work is to be performed, and the local conditions; and will at once report to the City’s representative errors, inconsistencies, or ambiguities discovered.
The drawings and spec ifications contained in these Contract Documents do not constitute a representation or warranty that any conditions shown therein actually exist. All soil and test hole data, groundwater elevations, and soil analyses shown on the Plans or included in the Special Provisions apply only at the location of the test holes and to the depths indicated.
4.2 Bidder requests for clarification or interpretation of the Contract Documents will be addressed to the City’s representative at least five (5) calendar days before the bid deadline.
4.3 Clarifications, interpretations, corrections, and changes to the Contract Documents will only be made by addenda. Purported clarifications, 52 BI- 4
interpretations, corrections, and changes to the Contract Documents made in any other manner will not be binding and bidders will not rely upon them.
5 PRODUCT SUBSTITUTIONS.
5.1 No requests for product substitutions will be considered before award of contract.
6 SUBCONTRACTORS.
6.1 Each bidder will list in the proposal form all first-tier subcontractors that will perform work, labor or render such services in excess of ½ of one percent of the total bid of the total bid or $10,000, whichever is greater.
The proposal form contains spaces for the following information when listing subcontractors: (1) work activity; (2) name of subcontractor; (3) city of subcontractor’s business location; (4) California contractor’s license number, and (5) DIR public works contractor re gistration number. An inadvertent error in listing the C alifornia contractor’s license number or public works contractor registration number shall not be grounds for filing a bid protest or grounds for considering the bid nonresponsive if the corrected contractor's license number is submitted to the City by the Bidder within 24 hours after the bid opening and provided the corrected contractor's license number corresponds to the submitted name and location for that subcontractor. Failure to list any of these other items on the proposal form will result in the Cit y treating the bid as if no subcontractor was listed for the work and that bidder represents to the City that it is fully qualified to perform that portion of the Work and will so perform such Work.
6.2 Substitution of subcontractors after the bid deadline who are listed in the proposal form will only be allowed with the City’s written consent and in accordance with California law.
7 ADDENDA.
7.1 Before the Bid Deadline, the City may modify the Work, the Contract Documents or any portion(s) thereof by the issuance of written addenda.
Addenda will be in writing and issued only by the City.
7.2 Bidders must be registered on the City’s PlanetBids portal to receive addendum notifications. Addenda will be posted on the PlanetBids portal.
7.3 Addenda will be made available on PlanetBids.
7.4 The City will issue addenda so that they are received by prospective bidders not less than three (3) working days before the bid deadline.
Addenda that withdraw the request for bids or postpone the bid deadline may be issued any time before the bid deadline.
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7.5 Each bidder is responsible for ensuring that it has received all issued addenda before submitting a bid. All bidders are required to acknowledge and confirm receipt of each and every addendum in their Bid Proposal Form. Failure to acknowledge all Addenda m ay result in a Bid being deemed nonresponsive and not eligible for award of the Contract. 8 NOT USED
9 FORM AND STYLE OF BIDS.
9.1 Bids will be submitted on the proposal forms included with the Contract Documents. Bids not submitted on the City’s proposal forms will be rejected. All blanks on the proposal form will be filled in legibly.
9.2 Bidder’s failure to submit a price for any alternate or unit price will result in the bid being considered as non -responsive. If alternates are called for and no change in the lump sum base bid is required, enter “no change.”
9.3 Each bidder must fill out the “bidders statement of past contract disqualifications” form stating any and all instances of contract disqualifications due to a violation of a law or safety regulation. The bidder must explain the circumstances of each disqualification.
9.4 Bidder will make no stipulations on the proposal form nor qualify the bid in any manner.
9.5 The bids will be based upon full completion of all the Work as shown on the plans and specifications. It is expressly understood that the plans are drawn with as much accuracy as is possible in advance, but should errors, omissions or discrepancies exist i n the plans which show conditions that vary from those encountered in construction, the bidder (if awarded the contract) specifically agrees to construct a completed Work ready for the use and in the manner which is intended.
9.6 The proposal forms will be signed by a person or persons legally authorized to bind bidder to a contract. Bidder’s representative will sign and date the declaration of eligibility to contract included in the proposal form. Failure to sign and date the declaration will cause the bid to be rejected.
10 BID SECURITY.
10.1 Each bid must be accompanied by bid security, in the amount of 10% of the Total Base Bid on the base Contract Work, excluding any Alternate Bid Items, as security for bidder’s obligation to enter into a contract with the City on the terms stated in the proposal form and to furnish all items required by the Contract Documents.
10.2 All bids must be accompanied by a scanned copy of the bid security uploaded to PlanetBids. The original security of the three (3) apparent lowest bidders must be mailed to the office of the City Clerk at 130 Cremona Drive, Suite B, Goleta, California 93117, in a sealed envelope 54 BI- 6
and be received or postmarked within three (3) City working days of the bid due date and time for the bid to be considered. The sealed envelope should be plainly marked on the outside identifying the names as shown in the notice inviting sealed bids.
10.3 If the apparent lowest responsible bidder fails to sign the contract and furnish all items required by the contract documents within the time limits specified in these bidding instructions, the City may reject such bidder and select the next apparent lowest responsible bidder until all bids have been exhausted or the City may reject all bids. In the event the bid is re jected, such bidder will be liable for and forfeit to the City the amount of the difference, not to exceed the amount of the bid security, be tween the amount of the disqualified bid and the larger amount for which the City procures the Work. The City may also use the bid security to cover the cost of rebidding the project.
10.4 If a bid bond is submitted and an attorney-in-fact executes the bid bond on behalf of the surety, a notarized and current copy of the power of attorney will be affixed to the bid bond. The surety issuing the bid bond must be admitted to provide surety within the State of California.
10.5 The City will retain the bid security until the occurrence of one of the following:
10.5.1.1 All items required by the contract documents have been furnished and the contract has been signed by the successful bidder and the City.
10.5.1.2 The specified time has elapsed during which bids may be withdrawn.
10.5.1.3 All bids have been rejected.
11 BID DELIVERY.
11.1 The proposal forms, bid security, and all other documents required to be submitted with the bid must be submitted via electronic transmission on the City of Goleta PlanetBids portal site.
11.2 Bidders must be registered on the City of Goleta’s PlanetBids portal in order to submit a bid. Go to PlanetBids for bid results and awards. It is the responsibility of the bidder to submit the bid with sufficient time to be received by PlanetBids prior to the bid opening date and time. Allow time for technical difficulties, uploading, and unexpected delays. Late or incomplete bids will not be accepted.
11.3 Bid Security shall be submitted in accordance with Section 10. “Bid Security” above and per the notice inviting sealed bids. 12 MODIFICATION OR WITHDRAWAL OF BID.
12.1 Bids may not be modified, withdrawn, or canceled within one hundred twenty (120 ) calendar days after the bid deadline unless otherwise 55 BI- 7
provided in any supplementary instructions to bidders. The bidder shall be prohibited from further bidding on the project and the bid bond shall be forfeited. The City, at its discretion, may award the bid to the next responsive and responsible bidder. In the event the next bidder refuses to enter into the contract, that bidder’s bid bond shall then be forfeited. 13 OPENING OF BIDS.
13.1 Bids submitted in the manner required by these instructions and received on or before the bid deadline will be opened and available for viewing on PlanetBids.
14 EVALUATION AND REJECTION OF BIDS.
14.1 Bidders will be evaluated for responsiveness and responsibility based on bid proposal information provided in the bid documents under “designation of subcontractors” and bidder’s references.”
14.2 A responsive Bid is a Bid that conforms, in all material respects, to these Instructions to Bidders. Non-responsive Bids will be rejected.
14.3 A responsible bidder means a bidder who has demonstrated the attributes of trustworthiness, quality, fitness, capacity, and experience to satisfactorily perform fully the requirements of the Contract Documents and the moral and business integrity and reliability that will assure good faith performance in the sole discretion of the City. Any determination of a bidder’s non-responsibility by the City shall be based on the fitness and capacity of the bidder to satisfactorily perform the obligations of the Cont ract, whether or not the bidder is qualified to perform those obligations, whether or not the bidder is trustworthy, and such other bases as may be relevant.
14.4 In addition to other provisions of the Contract Documents, upon the request of the City, a bidder whose Bid is under consideration for the award of the Contract shall promptly submit satisfactory evidence to City showing the bidder’s financial resources, experience in the field, and organization and ot her factors evidencing bidder’s ability to successfully execute and complete the Contract.
14.5 The City reserves the right to reject any or all bids and to waive discrepancies, irregularities, informalities, or any other error in the bid or bidding, when to do so seems to best serve the public interest. The right of the City to waive errors applies even if the Contract Documents state that a discrepancy, irregularity, informality, or other error make a bid nonresponsive, so long as the error does not constitute a material error. The City reserves the right, in its sole discretion, to: judge the bidder’s representations as stated in the proposal forms and any post- Bid information to determine whether or not bidder is qualified to perform the Work; be the sole judge regarding the suitability of the products, services, or supplies offered; to not purchase all items or the full quantity of each item listed in the Bid Item List; reject any or all Bids; 56 BI- 8
waive any deficiencies, irregularities, or informalities in any Bids or in the bidding process; modify, cancel, or withdraw the Notice Inviting Sealed Bids; issue a new Notice Inviting Sealed Bids; suspend or abandon the Project; seek the assistance of out side technical experts in Bid evaluation; require a bidder to provide a guarantee (or guarantees) of the Contract by a third party; and not issue a Notice to Proceed after execution of the Contract. In submitting a Bid in response to the Notice Inviting Se aled Bids, the bidder is specifically acknowledging the City holds these rights. The Notice Inviting Sealed Bids does not commit the City to enter into a Contract, to reject, in its sole discretion, all Bids, nor does it obligate the City pay for any costs incurred by bidders in preparation and submission of a Bid or in anticipation of a Contract. By submitting a Bid, the bidder disclaims any right to be paid for such costs.
14.6 The City may reject any bid not accompanied by the required bid security or any other item required by the contract documents, or a bid which is in any other way materially incomplete, irregular or not responsive to the bid request in the sole determination of the City. 15 AWARD.
15.1 The City may retain all bids for a period of one hundred and twenty (120) calendar days for examination and comparison, and to delete any portion of the Work from the contract.
15.2 The City may waive nonmaterial irregularities in a bid and will accept the lowest responsive bid from a responsible bidder as determined by the City.
15.3 The City will determine the low bidder on the basis of the total bid price in words on the bidding sheet as described on the bidding sheet.
15.4 City Staff will identify the apparent lowest responsive and responsible bidder and notify such bidder within (30) working days (unless the number of days is modified in any Addendum issued to bidders) after the Bid Deadline. Within ten (10) calendar days after receiving the City’s written notice that bidder was identified as the apparent lowest responsible bidder, bidder will submit to the City all of the following items as required by the City:
15.4.1 Two originals of the contract signed by bidder.
15.4.2 One original of the payment bond.
15.4.3 One original of the performance bond.
15.4.4 Certificates of insurance and additional insured endorsements.
15.4.5 Copy of current city of Goleta business license certificate.
15.4.6 Names of all subcontractors, with their DIR registration number, license numbers, addresses, telephone number, facsimile number and trade on bidders’ company stationery. Evidence, as required by the 57 BI- 9
city, of the reliability and responsibility of the proposed subcontractors such as statements of experience, statements of financial condition, and references.
15.5 A contractor or subcontractor shall not be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work, as defined in this chapter, unless currently registered and qualified to perform public work pursuant to Section 1725.5. It is not a violation of this section for an unregistered contractor to submit a bid that is authorized by Section 7029.1 of the Business and Professions Code or b y Section 10164 or 20103.5 of the Public Contract Code, provided the contractor is registered to perform public work pursuant to Section 1725.5 at the time the contract is awarded. This Project is subject to compliance monitoring and enforcement by the California Department of Industrial Relations.
15.6 If bidder submits the two original signed contracts and all other items within ten (10) working days after receiving the City’s notification, and all such items comply with the requirements of the contract documents, the City will submit the bid to the City Council for award of Contract.
Following City Council Award of Contract, the City will sign the contract and return a signed copy of the contract to bidder.
16 NOTICE OF INTENT TO AWARD CONTRACT.
Following the opening of bids and determination of the lowest responsible Bidder, the City will issue a notice of intent to award the Contract, identifying the Bidder to whom the City intends to award the Contract. The award of the Contracts shall be made by the City Council.
17 PUBLIC RECORDS.
City seeks to conduct its business openly. Upon identification of the lowest responsive and responsible bidder and upon notifying such bidder, Bids shall be regarded as public, with the exception any elements of each Bid that are identified by the Bidder as business or trade secrets and plainly marked as “trade secret,” “confidential,” or “proprietary.” Each element of a Bid which a Bidder desires not to be considered public must be clearly marked as set forth above; any blanket statement (i.e. regarding entire pages, documents, or other, non -specific designations) shall not be sufficient and shall not bind the City in any way whatsoever. If City receives a request from a third party to make a Bid available for inspection or copying, the City will notify the Bidder of the request. If a Bidder instructs the City that the information is not to be released, City will withhold the information, provided, the Bidder expeditiously seeks a protective order from a court of competent jurisdiction to prevent such releas e. If disclosure is required by law (despite the Bidder’s request for confidentiality), the City shall not in any way be liable or responsible for the disclosure of such records or part thereof.
18 BID PROTEST.
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Any registered Bidder may file a protest provided that each and all of the following are complied with:
18.1 The bid protest is in writing;
18.2 Protests based upon alleged defects or improprieties in the Contract Documents are filed with the City prior to the Bid Deadline;
18.3 All other protests are filed and received by the City not more than five (5) calendar days following the date of City’s Notice of Intent to Award the Contract; and
18.4 The written bid protest sets forth, in detail, all grounds for the bid protest, including without limitation all facts, supporting documentation, legal authorities and argument in support of the grounds for the bid protest.
All factual contentions must be supported by competent, admissible and credible evidence.
18.5 Any matters not set forth in the written bid protest shall be deemed waived. Any bid protest not conforming to the foregoing shall be rejected by the City as invalid.
19 COMPLIANCE WITH CARB REGULATIONS
The City is a Public Works Awarding Body, as defined under Title 13 California Code of Regulations Section 2449(c)(46). Accordingly, Bidders must submit, with their Bids, a valid Certificate of Reported Compliance (“CRC”) for the Bidder’s and its listed subcontractors fleet (including any applicable leased equipment or vehicles). Bidder must complete and submit the Fleet Compliance Certification, on the form included in the bid package. Failure to provide a valid CRC for the Bidder’s fleet, and for the f leets of all listed subcontractors, or failure to complete the Fleet Compliance Certification, may render the Bid non-responsive.
59 SECTION III
PROPOSAL
60 PROP- 1
SECTION III PROPOSAL
BID PROPOSAL
FOR
CITYWIDE TRAFFIC SIGNAL UPGRADE PROJECT
TO THE CITY OF GOLETA (“City”):
In accordance with City’s Notice Inviting Sealed Bids, the undersigned Bidder herby proposes to furnish all materials, equipment, tools, labor, and incidentals required for the ENTER PROJECT NAME as set forth in the Plans, Specifications, and Contract Documents, and to perform all work in the manner and time prescribed therein.
Bidder declares that this Bid is based upon careful examination of the Work site, Plans, Specifications, Bidding Instructions, and all other Contract Documents. If this Bid is accepted for award, Bidder agrees to enter into a contract with City at the unit and/or lump sum prices set forth in the following Bid Schedule. Bidder understands that failure to enter into a contract in the manner and time prescribed will result in forfeiture to City of the Bid Security accompanying this Bid.
Bidder understands that a Bid is required for the entire Work, that the estimated quantities set forth in the Bid Schedule are solely for the purpose of comparing Bids, and that final compensation under the Contract will be based upon the actual quantities of Work satisfactorily completed. THE CITY RESERVES THE RIGHT TO INCREASE OR
DECREASE THE AMOUNT OF ANY QUANTITY SHOWN AND TO DELETE ANY ITEM FROM THE CONTRACT per Section 9 -1.06B INCREASES OF MORE THAN 25 PERCENT and Section 9 -1.06C DECREASES OF MORE THA N 25 PERCENT . It is agreed that the unit and/or lump sum prices bid include all overhead, profit, appurtenant expenses, taxes, royalties, and fees. In the case of discrepancies in the amounts bid, unit prices shall govern over extended amount, and words shall govern over figures.
If awarded the Contract, the undersigned further agrees that in the event of the Bidder’s default in executing the Contract and filing the necessary bonds and insurance certificates WITHIN TEN (10) WORKING DAYS after the City has mailed notice of the award of contract to the Bidder, the proceeds of the Bid Security accompanying this Bid shall become the property of the City and this Bid and the acceptance hereof may, at the City’s option, be considered null and void.
61 PROP- 2
SECTION III BID PROPOSAL
FOR
CITYWIDE TRAFFIC SIGNAL UPGRADE PROJECT
The Project insurance requirements are per the State Standard Specifications, as modified by the City of Goleta Construction Specifications contained herein.
Full Legal Name of Bidder: _________________________________________ Type of Entity: ___________________________________________________ (corporation, partnership, etc.)
State of Incorporation / Organization: _________________________________ Mailing Address: ________________________________________________ City, State, Zip: _________________________________________________ Physical Address: _________________________________________________ (must be included even if PO box is used for mailing)
City, State, Zip: ___________________________________________________ Telephone Number: Area Code ( )
Email Address:
California Contractor License No.
Contractor (and sub-contractors) wishing to bid on public works contracts shall be registered with the State Department of Industrial Relations and certified to bid on Public Works contracts. Register at: https://www.dir.ca.gov/public- works/contractor-registration.html.
Contractor Department of Industrial Relations Registration No.
California Contract License Classification(s) __________________________
The Contractor must be properly licensed as a contractor from contract award through Contract acceptance (23 CRF 635.110).
The work for which this bid is submitted is for construction in conformance with the Special Provisions (including the payment of not less than the State general prevailing wage rates), the Project Plans described below, including any addenda thereto, the contract annexed hereto, and also in conformance with the California Department of Transportation Standard Plans, dated 2018, the California Department of Transportation 62 PROP- 3
Standard Specifications, dated 2018, and the Labor Surcharge and Equipment Rental Rates in effect on the date the work is accomplished.
The work to be done and referred to herein is in the City of Goleta, Santa Barbara County, State of California, and is to be constructed in accordance with the Contract Documents and the Prevailing Wage Rates of the Department of Industrial Relations.
The work to be done is described in the Contract Documents entitled ENTER PROJECT NAME City of Goleta, California.
The undersigned, as Bidder, declares that the only persons or parties interested in this Proposal as principals are those named herein; that this Proposal is made without collusion with any other person, firm, or corporation; that he or she has carefully examined the location of the proposed work and the Contract Documents; and proposes, and agrees if this Proposal is accepted, that he or she will Contract with the City of Goleta, in the form of a copy of the Agreement contained in the Bid Document , to prov ide all necessary machinery, tools, apparatus and other means of construction, and to do all the work and furnish all the materials specified in the Contract, in the manner and time therein prescribed, and according to the requirements of the Director, as therein set forth, and that he or she will take in full payment therefore prices indicated in the Schedule of Bid Items, including all work modified by addendum numbers _____________________. (IF NONE, STATE NONE).
In accordance with the provisions of California Labor Code Section 6707, whenever the State, a County, City and County, or City issues a call for bids for the construction of a pipeline, drainage, water, sewer, sewage disposal system, boring or jacking pits, or similar trenches or open excavations, which are five (5' ) feet or deeper, such call shall specify that each bid submitted in response thereto shall contain, as a bid item, adequate sheeting, shoring, and bracing or equivalent method, for the protection of life or limb, which shall conform to applicable safety orders.
As required under the provisions of California Public Contract Code Section 4104 et seq., any person making a bid or offer to perform the work, shall in his or her bid or offer, set forth: (a)(1) The name and location of the place of business of each subcontractor who will perform work or labor or render service to the prime Contractor in or about the construction of the work or improvement, or a subcontractor licensed by the State of California who, under subcontract to the primary Contractor specially fabricates and installs a portion of the work or improvement according to detailed drawings contained in the plans and specifications, in an amount in excess of one -half of one percent (0.5%) of the prime Contractor' s total bid or, in the case of bids or offers for the construction of streets or highways, including bridges, in excess of one-half of one percent (0.5%) of the prime contractor’s total bid or ten thousand dollars ($10,000) whichever is greater; (2)(A) Subject to subparagraph (B), any information requested by the officer, 63 PROP- 4
department, board, or commission concerning any subcontractor who the prime contractor is required to list under this subdivision, other than the subcontractor’s name and location of business, may be submitted by the prime contractor up to 24 hours after the deadline established by the officer, department, board, or commission for receipt of bids by prime contractors; (B) A state or local agency may implement subparagraph (A) at its option; (b) The portion of the work that will be done by each such subcontr actor under this Act. The prime Contractor shall list only one (1) subcontractor for each such portion as defined by the prime Contractor in his or her Bid.
64 PROP- 5
CITYWIDE TRAFFIC SIGNAL UPGRADE PROJECT
BIDDING SHEET
The cost of all labor, material and equipment necessary for the completion of the work itemized, even though not shown or specified, shall be included in the unit or lump sum prices for the various items shown herein.
The City further reserves the right to reject any or all bids, to waive any informality or irregularity in any bid or the bidding procedure, and to delete any items of work in the award of contract. The City's decision on the bid amount is final.
Bidders must bid on all items in the Bid Schedule including the Supplemental and/or Alternative Bid Items in order for their bids to be complete. The award of contract will be based on the criteria outlined in Section 14 of the Bidding Instructions.
In the case of unit basis items, the amount set forth under the "Item Total" column (total base bid in words) shall be the product of the unit price bid and the estimated quantity for the item.
Bids on lump sum items are item totals. If a unit price of a lump sum item is entered and it differs from the item total, the item total prevails.
Entries are to be expressed in dollars or decimal fractions of a dollar. Symbols such as commas and dollar signs are ignored and have no significance in establishing unit price or item total.
Unit prices and item totals are interpreted by the number of digits and decimal placement. Do not round item totals or the total bid.
In case of discrepancy between the unit price and the total set forth for a unit basis item, the unit price prevails, except as provided in (a) or (b), as follows:
(a) If the amount set forth as a unit price is unreadable or otherwise unclear, or is omitted, or is the same as the amount of the entry in the item total column, then the amount set forth in the item total column for the item shall prevail and shall be divided by the estimated quantity for the item and the price thus obtained shall be the unit price;
(b) (Decimal Errors) If the product of the entered unit price and the estimated quantity is exactly off by a factor of ten, one hundred, etc., or one-tenth, or one- hundredth, etc. from the entered total, the discrepancy will be resolved by using the entere d unit price or item total, whichever most closely approximates percentage-wise the unit price or item total in the City's Final Estimate of cost.
If both the unit price and the item total are unreadable or otherwise unclear, or are omitted, the bid may be deemed irregular. Likewise, if the item total for a lump sum item is unreadable or otherwise unclear, or is omitted, the bid may be deemed irregular unless the project being bid has only a single item and a clear, readable total bid is provided. 65 PROP- 6
REPLACE WITH PDF OF PROJECT SPECIFIC BIDDING SHEET
66 PROP- 7
LIST OF SUBCONTRACTORS
The Bidder shall list the name, address, license number, and description of work, bid item number, percentage of bid item subcontracted by cost and Department of Industrial Relations Registration number for each subcontractor to whom the Bidder proposes to subcontract portions of the work, as required by the provisions in Section 2-1.10 SUBCONTRACTOR LIST of the State Standard Specifications . Attention is also directed to Section 5 -1.13 SUBCONTRACTING of the Special Provisions. Listed subcontractors must be registered with the Department of Industrial Relations. Pursuant to SB 854, this project is subject to compliance monitoring and enforcement by the Dep artment of Industrial Relations (DIR). Bidder shall list the DIR registration number for each subcontractor.
Bidder proposes to subcontract certain portions of the Work which are in excess of one - half of one percent (0.5%) of the total amount base bid or $10,000, whichever is greater, and to procure materials and equipment from suppliers and vendors.
These Subcontractors are identified as follows:
Bid Item
Number(s)
Subcontractor
License
Number
Subcontractor
DIR
Registration
Number
(Note1)
Percent of
Total Bid
Subcontractor’s
Name & Address
67 PROP- 8
Bid Item
Number(s)
Subcontractor
License
Number
Subcontractor
DIR
Registration
Number
(Note1)
Percent of
Total Bid
Subcontractor’s
Name & Address
Note 1: Bidders have 24 hours after the Bid Deadline to submit this information. 68 PROP- 9
BIDDER’S REFERENCES
The following are the names, addresses, and phone numbers for three public agencies for which Bidder has performed projects of the same magnitude and character of the work bid within the past five (5) years:
1. Name of Agency
Agency Address
Telephone
Contact Person
Contract Amount
2. Name of Agency
Agency Address
Telephone
Contact Person
Contract Amount
3. Name of Agency
Agency Address
Telephone
Contact Person
Contract Amount
The following are the names, addresses, and phone numbers for all brokers and sureties from whom Bidder intends to procure insurance bonds:
________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________
EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE
Bidder certifies that in all previous contracts or subcontracts, all reports which may have been due under the requirements of any local, State, or Federal equal employment opportunity orders have been satisfactorily filed, and that no such reports are currently outstanding.
69 PROP- 10
ELIGIBILITY TO CONTRACT
The successful Bidder is prohibited from performing work on this Project with a Subcontractor who is ineligible to perform work on the Project pursuant to Section 1777.1 or 1777.7 of the Labor Code.
BIDDER’S INFORMATION
Bidder certifies that the following information is true and correct:
Bidder’s Name ___________________________________________________________ Business Address _________________________________________________________ ________________________________________________________________________ Telephone _______________________________________________________________ State Contractor’s License No. and Class ______________________________________ Original Date Issued Expiration Date _______________________________ DIR Registration No: _______________________________________________________
The following are the names, titles, addresses, and phone numbers of all individuals, firm members, partners, joint venturers, and/or corporate officers having a principal interest in this Bid:
________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ The date of any voluntary or involuntary bankruptcy judgments against any principal having an interest in this Bid are as follows:
________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ All current and prior DBA’s, alias, and/or fictitious business names for any principal having an interest in this Bid are as follows:
________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ 70 PROP- 11
I declare under penalty of perjury under the laws of the State of California that the above representations are true and correct. Executed this _____ day of ____________, 20__, at ___________________ California.
Signature and Title of Bidder
or Authorized Representative
(SEAL)
71 PROP- 12
BIDDER’S STATEMENT OF PAST CONTRACT DISQUALIFICATIONS AND DEFAULTS
Identify all instances of being disqualified, removed, determined to be a non -responsible bidder, debarred, assessed liquidated damages, terminated for default or otherwise prevented from bidding on, or completing, a federal, state, or local government project.
1. Have you ever been disqualified from any government contract?
Yes No
2. If yes, explain the circumstances including date of public entity action, name of project, contract award amount and current contact person at public entity:
____________________________________________________________ Signature and Title of Bidder or Authorized Representative 72 PROP- 13
BID BOND FOR:
ENTER PROJECT NAME
KNOW ALL PERSONS BY THESE PRESENTS that [Bidder] ________________________ __________________________ as PRINCIPAL, and _______________________________, a corporation organized under the laws of the State of _________________________ and licensed by the State of California to execute bonds and undertakings as sole surety, as SURETY, are held and firmly bound unto the City of Goleta, as City, in the penal sum of ten percent (10%) of the total Base Bid Price on the base Contract Work, excluding any Alternate Bid Items submitted by PRINCIPAL to CITY for the above stated project, for the payment of which sum, PRINCIPAL and SURETY agree to be bound, jointly and severally, firmly by these presents.
THE CONDITIONS OF THIS OBLIGATION ARE SUCH that, whereas PRINCIPAL has submitted a proposal to CITY for the above stated project.
NOW, THEREFORE, the penal sum guaranteed by this bond shall be forfeited to the City in the event of any of the following: (1) The aforesaid Principal withdraws said bid after the Bid Deadline contrary to applicable law; or (2) Principal fails, within ten (10) working days after receipt of written notice that the contract has been awarded to Principal and tender of the Contract, to, deliver to City the executed Agreement, in the prescribed form, in accordance with the bid as accepted, and file with the City all documents required in Section 3-1.18 CONTRACT EXECUTION of the City of Goleta Construction Specifications.
In case suit is brought upon this bond, SURETY further agrees to pay all reasonable attorneys’ fees and costs incurred by CITY in an amount fixed by the court. SURETY hereby waives the provisions of California Civil Code Sections 2845 and 2849.
IN WITNESS WHEREOF the parties hereto have set their names, titles, hands, and seals this _______day of , 20__.
PRINCIPAL:
(Address)
BY:
(Signature and Title of Authorized Officer)
BY:
(Signature and Title of Authorized Officer)
73 PROP- 14
SURETY:
(Address)
BY:
(Signature and Title of Authorized Officer)
BY:
(Signature and Title of Authorized Officer)
Note: All signatures must be acknowledged before a notary public. Attach appropriate acknowledgment. Also, evidence of the authority of any person signing as attorney -in-fact must be attached.
74 PROP- 15
STATEMENT ACKNOWLEDGING PENAL AND CIVIL PENALTIES CONCERNING THE CONTRACTOR’S LICENSING LAWS
[Business & Professions Code § 7028.15; Public Contract Code § 20103.5]
The undersigned, a duly authorized representative of the Bidder, certify that I am aware of the provisions of California law and that I, or the company/individual on whose behalf this Bid is being submitted, hold a currently valid California contractor’s license as set forth in the Business and Professions Code § 7028.15 and Public Contract Code § 20103.5 (and any updates).
A contractor shall not be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code or engage in the performance of any contract for public work, as defined in this chapter, unless currently registered and qualified to perform public work pursuant to Section 1725.5. It is not a violation of this section for an unregistered contractor to submit a bid that is authorized by Section 7029.1 of the Business and Professions Code or by Section 10164 or 20103.5 of the Public Contract Code, provided the contractor is registered to perform public work pursuant to Section 1725.5 at the time the contract is awarded.
Bidder:
License No.: Class Expiration date:
DIR Registration No.: _____________________
Date Signature
75 PROP- 16
DECLARATION OF ELIGIBILITY TO CONTRACT
[Labor Code §§ 1777.1 and 1777.7; Public Contract Code § 6109] The undersigned, a duly authorized representative of the Bidder, certifies and declares that:
1. The Bidder is aware of Sections 1771.1 and 1777.7 of the California Labor Code, which prohibit a contractor or subcontractor who has been found by the Labor Commissioner or the Director of Industrial Relations to be in violation of certain provisions of the Labor Code, from bidding on, being awarded, or performing work as a subcontractor on a public works project for specified periods of time.
2. The Bidder is not ineligible to bid on, be awarded or perform work as a subcontractor on a public works project by virtue of the foregoing provisions of Sections 1771.1 or 1777.7 of the California Labor Code or any other provision of law.
3. The Bidder is aware of California Public Contract Code Section 6109 (and any updates.)
4. The Bidder has investigated the eligibility of each and every subcontractor the contractor intends to use on this public works project, and determined that none of them is ineligible to perform work as a subcontractor on a public works project by virtue of the foregoing provisions of the Public Contract Code, Sections 1771.1 and 1777.7 of the Labor Code, or any other provision of law.
5. A contractor or subcontractor shall not be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work, as defined in this chapte r, unless currently registered and qualified to perform public work pursuant to Section 1725.5. It is not a violation of this section for an unregistered contractor to submit a bid that is authorized by Section 7029.1 of the Business and Professions Code or by Section 10164 or 20103.5 of the Public Contract Code, provided the contractor is registered to perform public work pursuant to Section 1725.5 at the time the contract is awarded.
I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct. Executed this day of , 20__, at ________________________, California.
Signature:
Name:
Title:
Name of Company:
Note: Signature must be acknowledged before a notary public. Attach appropriate acknowledgment.
76 PROP- 17
NON-COLLUSION DECLARATION
FOR
CITYWIDE TRAFFIC SIGNAL UPGRADE
I am the [title] of [name of bidder], the
party making the foregoing bid, declares that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid, and has not directly or indirectly, colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company asso ciation, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid, and has not paid, and will not pay, any person or entity for such purpose.
Any person executing this declaration on behalf of a bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the bidder.
I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this declaration is executed on [date], at [city], [state]
(Signature and Title of Authorized Representative)
77 PROP- 18
(THE BIDDER'S EXECUTION ON THE SIGNATURE PORTION OF THIS PROPOSAL SHALL
ALSO CONSTITUTE AN ENDORSEMENT AND EXECUTION OF THOSE CERTIFICATIONS WHICH
ARE A PART OF THIS PROPOSAL)
EQUAL EMPLOYMENT OPPORTUNITY CERTIFICATION
The bidder_________________________________________________________________, proposed subcontractor _______________________________________________, hereby certifies that he has_____, has not___, participated in a previous contract or subcontract subject to th e equal opportunity clauses, as required by Executive Orders 10925, 11114, or 11246, and that, where required, he has filed with the Joint Reporting Committee, the Director of the Office of Federal Contract Compliance, a Federal Government contracting or administering agency, or the former President’s Committee on Equal Employment Opportunity, all reports due under the applicable filling requirements.
Note: The above certification is required by the Equal Employment Opportunity Regulations of the Secretary of Labor (41 CFR 60 -1.7(b) (1)), and must be submitted by bidders and proposed subcontractors only in connection with contracts and subcontracts, which are subject to the equal opportunity clause. Contracts and subcontracts which are exempt from the equal opportunity clause are set forth in 41 CFR 60 -1.5. (Generally only contracts or subcontracts of $10,000 or under are exempt.)
Currently, Standard Form 100 (EEO-1) is the only report required by the Executive Orders or their implementing regulations.
Proposed prime contractors and subcontractors who have participated in a previous contract or subcontract subject to the Executive Orders and have not filed the required reports should note that 41 CFR 60 -1.7(b) (1) prevents the award of contracts and subc ontracts unless such contractor submits a report covering the delinquent period or such other period specified by the Federal Highway Administration or by the Director, Office of Federal Contract Compliance, U.S. Department of Labor.
___________________________________________________________
78 PROP- 19
PUBLIC CONTRACT CODE
Public Contract Code Section 10285.1 Statement
In conformance with Public Contract Code Section 10285.1 (Chapter 376, Stats. 1985), the bidder hereby declares under penalty of perjury under the laws of the State of California that the bidder has ___ , has not ___ been convicted within the preceding three years of any offenses referred to in that section, including any charge of fraud, bribery, collusion, conspiracy, or any other act in violation of any state or Federal antitrust law in connection with the bidding upon, award of, or performance of, any public works contract, as defined in Public Contract Code Section 1101, with any public entity, as defined in Public Contract Code Section 1100, including the Regents of the University of California or the Trustees of the California State University. The t erm "bidder" is understood to include any partner, member, officer, director, responsible managing officer, or responsible managing employee thereof, as referred to in Section 10285.1.
Note: The bidder must place a check mark after "has" or "has not" in one of the blank spaces provided.
The above Statement is part of the Bid. Signing this Bid on the signature portion thereof shall also constitute signature of this Statement. Bidders are cautioned that making a false certification may subject the certifier to criminal prosecution.
79 PROP- 20
PUBLIC CONTRACT CODE SECTION 10162 QUESTIONNAIRE
In conformance with Public Contract Code Section 10162, the Bidder shall complete, under penalty of perjury, the following questionnaire:
Has the bidder, any officer of the bidder, or any employee of the bidder who has a proprietary interest in the bidder, ever been disqualified, removed, or otherwise prevented from bidding on, or completing a federal, state, or local government project because of a violation o f law or a safety regulation?
Yes _____ No _____
If the answer is yes, explain the circumstances in the following space.
80 PROP- 21
PUBLIC CONTRACT CODE 10232 STATEMENT
In conformance with Public Contract Code Section 10232, the Contractor, hereby states under penalty of perjury, that no more than one final unappealable finding of contempt of court by a federal court has been issued against the Contractor within the immediately preceding two year period because of the Contractor's failure to comply with an order of a federal court which orders the Contractor to comply with an order of the National Labor Relations Board.
Note: The above Statement and Questionnaire are part of the Bid. Signing this Bid on the signature portion thereof shall also constitute signature of this Statement and Questionnaire.
Bidders are cautioned that making a false certification may subject the certifier to criminal prosecution.
81 PROP- 22
DEBARMENT AND SUSPENSION CERTIFICATION
TITLE 49, CODE OF FEDERAL REGULATIONS, PART 29
The bidder, under penalty of perjury, certifies that, except as noted below, he/she or any other person associated therewith in the capacity of owner, partner, director, officer, manager:
• is not currently under suspension, debarment, voluntary exclusion, or determination of ineligibility by any Federal agency;
• has not been suspended, debarred, voluntarily excluded or determined ineligible by any Federal agency within the past 3 years;
• does not have a proposed debarment pending; and
• has not been indicted, convicted, or had a civil judgement rendered against it by a court of competent jurisdiction in any matter involving fraud or official misconduct within the past 3 years.
If there are any exceptions to this certification, insert the exceptions in the following space.
Exceptions will not necessarily result in denial of award, but will be considered in determining bidder responsibility. For any exception noted above, indicate below to whom it applies, initiating agency, and dates of action.
Notes: Providing false information may result in criminal prosecution or administrative sanctions.
The above certification is part of the Bid. Signing this Bid on the signature portion thereof shall also constitute signature of this Certification.
_________________________________________
82 PROP- 23
IRAN CONTRACTING ACT DISCLOSURE FORM
GENERAL
GENERAL REQUIREMENTS
A. Pursuant to the Iran Contract Act of 2010 (California Public Contract Code, Sections 2202 - 2208), Bidders are ineligible to bid on projects with a public entity for goods or services of one million dollars ($1,000,000) or more if the Bidder engages in investment activities in Iran.
B. Bidders must provide the below disclosure form as a mandatory submittal for all projects in excess of $1,000,000. The Iran Contracting Act Disclosure Form shall be submitted by the 3 apparent low bidders within 7 working days after opening of the bids.
(California Public Contract, Sections 2202-2208)
When responding to a bid or proposal or executing a contract or renewal for a City contract for goods or services of $1,000,000 or more, a vendor must either: a) certify it is not on the current list of persons engaged in investment activities in Iran created by the California Department of General Services (“DGS”) pursuant to Public Contract Code section 2203(b) and is not a financial institution extending twenty million dollars ($20,000,000) or more in credit to another person, for 45 working days or more, if that other person will use the credit to provide goods or services in the energy sector in Iran and is identified on the current list of persons engaged in investment activities in Iran created by DGS; or b) demonstrate it has been exempted from the certification requirement for that solicitation or contract pursuant to Public Contract Code Section 2203(c) or (d).
To comply with this requirement, please provide your vendor or financial institution name and complete one of the options below. Please note: California law establishes penalties for providing false certifications, including civil penalties equal to the greater of $250,000 or twice the amount of the contract for which the false certification was made; contract termination; and three -year ineligibility to bid on contracts. (Public Contract Code section 2205.)
OPTION #1 – CERTIFICATION
I, the official named below, certify I am duly authorized to execute this certification on behalf of the vendor/financial institution identified below, and the vendor/financial institution identified below is not on the current list of persons engaged in investment activities in Iran created by DGS and is not a financial institution extending twenty million ($20,000,000) or more in credit to another person/vendor, for 45 working days or more, if that other person/vendor will use the credit to provide goods or services in the energy sector in Iran and is identified on the current list of persons engaged in investment activities in Iran created by DGS.
Vendor Name/Financial Institution (Printed)
By (Authorized Signature)
83 PROP- 24
Printed Name and Title of Person Signing
Date Executed Executed in
OPTION #2 – EXEMPTION
Pursuant to Public Contract Code sections 2203(c) and (d), a public entity may permit a vendor/financial institution engaged in investment activities in Iran, on a case -by-case basis, to be eligible for, or to bid on, submit a proposal for, or enters into or renews, a contract for goods and services.
If you have obtained an exemption from the certification requirement under the Iran Contracting Act, please fill out the information below, and attach documentation demonstrating the exemption approval.
Vendor Name/Financial Institution (Printed)
By (Authorized Signature)
Printed Name and Title of Person Signing
Date Executed Executed in
84 PROP- 25
DRUG-FREE WORKPLACE POLICY AND
AFFIDAVIT
BID MAY BE DECLARED NONRESPONSIVE IF THIS FORM (COMPLETED) IS NOT ATTACHED.
Pursuant to City Council Resolution CC90-498 dated 6/26/90 the following is required.
The undersigned Proposer certifies that it and all subcontractors performing under this contract will provide a drug-free workplace by:
1. Publishing a "Drug -Free Workplace" statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the Contractor's workplace and specifying the actions that will be taken against employees for violations of such prohibition.
2. Establishing a Drug-Free Awareness Program to inform employees about:
a. The dangers of drug abuse in the workplace.
b. The Contractor's policy of maintaining a drug-free workplace. c. Any available drug counseling, rehabilitation, and employee assistance program. d. The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace.
3. Notify employees that as a condition of employment under this Contract, employees will be expected to:
a. Abide by the terms of the statement.
b. Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace.
4. Making it a requirement that each employee to be engaged in the performance of the Contract be given a copy on the "Drug-Free Workplace" statement.
5. Taking one of the following appropriate actions, within thirty (30) working days of receiving notice from an employee or otherwise receiving such notice, that said employee has received a drug conviction for a violation occurring in the workplace:
a. Taking appropriate disciplinary action against such an employee, up to and including termination; or
b. Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a federal, state, or local health, law enforcement or other appropriate agency.
* I certify that no person employed by this company, corporation, or business has been convicted of any criminal drug statute violation on any job site or project where this company, corporation, or business was performing work within three
(2) years of the date of my signature below.
EXCEPTION:
Date Violation Type Place of Occurrence
If additional space is required use back of this form.
*The above statement will also be incorporated as a part of each subcontract agreement for any and all subcontractors selected for performance on this project.
IN THE EVENT THIS COMPANY, CORPORATION, OR BUSINESS IS AWARDED THIS CONSTRUCTION CONTRACT, AS A RESULT OF THIS BID; THE PROPOSER WITH HIS/HER SIGNATURE REPRESENTS TO THE CITY THAT THE INFORMATION DISCLOSED IN THIS DOCUMENT IS COMPLETE AND ACCURATE. IT IS
UNDERSTOOD AND AGREED THAT FALSE CERTIFICATION IS SUBJECT TO IMMEDIATE TERMINATION BY THE CITY.
The Representations Made Herein On This Document Are Made Under Penalty Of Perjury. 85 PROP- 26
PROPOSER'S NAME:
BY: Date:
Signature Title
Effects of violations: a. Suspension of payments under this contract. b. Suspension or termination of the contract. c. Suspension or debarment of the contractor from receiving any contract from the City of Goleta for a period not to exceed five years.
FM 681 7/10/9
86 COMPLIANCE WITH ECONOMIC SANCTIONS
IN RESPONSE TO RUSSIA’S ACTIONS IN UKRAINE
SAPC Information Notice 22-15
Per Executive Order N-6-22, all contractors and grantees that have agreements valued at $5 million or more with agencies/departments subject to the California Governor’s authority are directed to report to their contracting or grantor agency or department regarding their compliance with economic sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as sanctions imposed under state law, if any.
Instructions: Complete Section 1, provide a letter for Section 2 and return both to your CPA. 1) ATTESTATION OF COMPLIANCE:
Having conducted a good faith review, I attest that
(agency name) is in compliance with the economic sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as sanctions imposed under state law, if any.
Contractor/Provider Name (Printed): Contract Number (s):
By (Authorized Signature):
Printed name and title of authorized signor:
Date of Signed Attestation of Compliance:
2) REPORT OF ACTIONS/STEPS TAKEN:
Attach a brief report to this notice form, on your agency letterhead describing the steps and actions, if any, you have taken in response to Russia’s actions in Ukraine and to ensure compliance with the EO. Please note that responses may be subject to disclosure under the California Public Records Act. Accordingly, please do not include any confidential information or disclosures that could pose security risks.
87 Fleet Compliance Certification.
Bidder hereby acknowledges that they have reviewed the California Air Resources Board’s policies, rules and regulations and are familiar with the requirements of Title 13, California Code of Regulations, Division 3, Chapter 9, effective on January 1, 2024 (the “Regulation”). Bidder hereby certifies, subject to penalty for perjury, that the option checked below relating to the Bidder’s fleet, and/or that of their subcontractor(s) (“Fleet”) is true and correct:
The Fleet is subject to the requirements of the Regulation, and the appropriate Certificate(s) of Reported Compliance have been attached hereto.
The Fleet is exempt from the Regulation under section 2449.1(f)(2), and a signed description of the subject vehicles, and reasoning for exemption has been attached hereto.
Bidder and/or their subcontractor is unable to procure R99 or R100 renewable diesel fuel as defined in the Regulation pursuant to section 2449.1(f)(3). Bidder shall keep detailed records describing the normal refueling methods, their attempts to procure renewable diesel fuel and proof that shows they were not able to procure renewable diesel (i.e. third party correspondence or vendor bids).
The Fleet is exempt from the requirements of the Regulation pursuant to section 2449(i)(4) because this Project has been deemed an Emergency, as defined under section 2449(c)(18). Bidder shall only operate the exempted vehicles in the emergency situation and records of the exempted vehicles must be maintained, pursuant to section 2449(i)(4).
The Fleet does not fall under the Regulation or are otherwise exempted and a detailed reasoning is attached hereto.
Name of Bidder:_________________________________________________
Signature: __________________________________________________
Name: __________________________________________________
Title: __________________________________________________
Date: __________________________________________________
88 SECTION IV
AGREEMENT
89 1 [Rev October 2023]
REPLACE WITH PDF OF PW CONSTRUCTION CONTRACT FOUND IN LEGAL REVIEW → GENERAL → PW CONSTRUCTION CONTRACT.DOCX
90 SECTION V
INSURANCE AND BONDS
91 INS 1
INSURANCE REQUIREMENTS
General Liability Insurance
The general liability must be at least combined single limits of no less than $2,000,000 per occurrence for all covered losses and no less than $4,000,000 general aggregate, $25,000,000 Umbrella or excess liability, and must contain:
1. Extension of coverage to the City, its officials, officers, agents and employees, as additional insureds, with respect to Contractor's liabilities hereunder in insurance coverages identified above;
2. A provision that coverage will not be canceled or subject to reduction until at least thirty (30) working days' prior written notice has been given to the City Clerk, addressed to 130 Cremona Drive, Suite B, Goleta, CA 93117;
3. A provision that Contractor's insurance shall apply as primary, and not excess of, or contributing with, the City;
4. Contractual liability coverage sufficiently broad so as to include the liability assumed by the Contractor in the indemnity and hold harmless provisions of the Standard Condition;
5. A cross liability clause, or equivalent wording, stating that coverage will apply separately to each named or additional insured as if separate policies had been issued to each;
6. A broad form property damage endorsement;
7. A provision that the policies be provided on an "occurrence" basis;
8. Coverage for XCU (explosion, collapse, underground) hazards if applicable to the work; and
9. Products and completed operations coverage.
Umbrella or Excess Liability policies (Over Primary) if used to meet limit requirements shall provide coverage at least as broad as specified for underlying coverages and covering those insured in the underlying policies. Any such policy shall include a drop-down provision providing primary coverage above a maximum $25,000 self -insured retention for liability not covered by primary but covered by the umbrella. Coverage shall be “pay on behalf,” with defense costs payable in addition to policy limits. There shall be no cross-liability exclusion of claims or suits by one insured against another. Coverage shall be applicable to City for injury to employees of Contractor, subcontractors or others involved in the Work. Limits are subject to review but in no event less than $2,000,000 per occurrence for all covered losses and no less than $4,000,000 general aggregate, except with respect to umbrella or excess liability which must be no less than the amount set forth above.
Approval of insurance by the City or acceptance of the certificate of insurance by City shall not relieve or decrease the extent to which the Contractor may be held responsible for payment of damages resulting from Contractor's services or operation pursua nt to the Agreement, nor shall it be deemed a waiver of City's rights to insurance coverage hereunder.
Policy Forms, Endorsements and Certificates
Provide and maintain current certificates of Insurance on forms supplied by the City and evidencing the above coverage to City prior to execution of this Agreement by City. Exercise due diligence to require any and all subcontractors and/or sub -subcontractors and all tiers of such subcontractors to provide General and Automobile Liabi lity, and Workers' Compensation and Employer's Liability Insurance with minimum limits of coverage and upon terms and provisions required above.
92 INS 2
NOTICE TO INSURANCE BROKER
Your client has been awarded a bid by the City Council of the City of Goleta to perform a public works project known as ______________________________. The Contract Conditions for that project require your client ("the Contractor") to return certain evidence of insurance and bonds to the City Attorney of the City within fifteen (15) working days after the Bid award, or else the Bid award may be terminated and awarded to another company.
This package contains the information you will need as an insurance broker to provide the appropriate insurance and bonds to the City. The insurance coverages the Contractor needs are specified in the section entitled "Insurance Requirements." Please note that, in addition to the insurance certificate itself, copies of several endorsements must be actually furnished for review.
Please refer to Special Provisions for modifications of the Standard Construction Specifications and the requirements of this insurance packet.
Please use the standard City of Goleta Bond Forms provided in this package.
The Bonds required must each be in the penal amount of: $______________________.
Documents should be forwarded to or questions addressed to:
Office of the City Attorney
City of Goleta
130 Cremona Drive, Suite B
Goleta, CA 93117
(805) 961-7500
When forwarding the documents, please refer to the project name so that the documents can be matched with the Contract for which they are submitted.
Thank you.
93 INS 3
INSURANCE REQUIREMENTS
In addition to Section 7-1.06 INSURANCE of the State Standard Specifications the:
A. Evidence of Maintenance Required. The Contractor shall, at all times, maintain in full force and effect at a minimum the insurance required by this section; and the Contractor shall not allow any subcontractor to commence work until similar insurance required of the subcontractor has been obtained and filed. An original Certificate of Insurance, and copies of all required endorsements, all in a form approved by the Director, evidencing all required coverage or policies shall be filed after the award of the bid and prior to approval of the Contract by the City Council. Contractor shall provide ten (10) working days prior written notice to the City of any reduction of coverage limits or cancellation of the coverage or policies shall be given to the City of Goleta as Certificate holder.
B. Qualifying Insurers. With the exception of the State Compensation Insurance Fund, all required insurance policies shall be issued by companies licensed to do business in the State of California and who hold a current policy holders alphabetic and financial size category rating of not less than AVII according to the most recent issue of Best' s Insurance Reports.
C. Insurance Required. Commercial General Liability, automobile liability, and workers' compensation insurance shall be maintained as follows:
1. Commercial General Liability
for Minor Construction
Projects
(Projects under $1,000,000)
$2,000,000 each occurrence
$4,000,000 aggregate
5,000,000.00 Umbrella or excess
liability
Personal Injury:
$2,000,000 each occurrence
$4,000,000 aggregate
5,000,000.00 Umbrella or excess
liability
Commercial General Liability
for
Major Construction Projects
(Projects over $1,000,000)
$5,000,000 each occurrence
$10,000,000 aggregate
25,000,000.00 Umbrella or excess
liability
Personal Injury:
$5,000,000 each occurrence
$10,000,000 aggregate
25,000,000.00 Umbrella or excess
liability
94 INS 4
The Commercial General Liability policy shall include coverage or endorsements for:
a. Completed operations.
b. Losses related to independent contractors, products and equipment. c. Explosion, collapse and underground hazards.
The Commercial General Liability insurance shall include the following, copies of which shall be provided:
a. Inclusion of the City of Goleta, and its officers, agents, employees, and volunteers, as additional insureds (except for workers‟ compensation) as respects services or operations under the Contract. The additional insured endorsement for the general liability policy shall be at least as broad as the Insurance Services Office (“ISO”) CG 20 38 04 13 or an equivalent, blanket endorsement or section of the policy.
Endorsements must include coverage for on-going and completed operations.
Endorsements shall cover the City of Goleta, its officers, agents, employees, and volunteers.
b. Cross liability and severability of interest clauses providing that the insurance applies separately to each insured except with respect to the limits of liability. c. Stipulation that the insurance is primary and noncontributory, as evidenced by a separate endorsement (CG 20 01 04 13 or an equivalent) or section of the policy, and that neither the City nor its insurers will be called upon to contribute to a loss. d. Such insurance shall specifically cover the contractual liability of the CONTRACTOR.
e. Any available insurance proceeds in excess of the specified minimum insurance coverage requirements and limits shall be available to the additional insureds.
Furthermore, the requirements for coverage and limits shall be: (1) the minimum coverage and limits specified in this Agreement; or (2) the full coverage and maximum limits of any insurance proceeds available to the named insureds, whichever is greater.
f. Waiver of subrogation endorsement.
g. The CONTRACTOR shall furnish a certificate for the period covered.
SPECIAL NOTICE - CLAIMS MADE COVERAGE:
Liability insurance coverage may not be written on a "claims made" basis. The Certificate of Insurance must clearly provide that the coverage is on an "occurrence" basis.
1. Comprehensive Automobile Liability for bodily injury (including death) and property damage which provides total limits of not less than One Million Dollars ($1,000,000) combined single limits per accident, applicable to all owned, non -owned, and hired vehicles.
2. Statutory Workers' Compensation and Employer' s Liability Insurance, including a waiver of subrogation endorsement and a Broad Form "All -States" Endorsement for all employees engaged in services or operations under the Contract. The employer' s liability insurance shall provide limits of not less than One Million Dollars ($1,000,000) per occurrence. Both the workers' compensation and employer' s liability policies shall contain 95 INS 5
the Insurer' s waiver of subrogation in favor of the City, its officers, agents, employees, and volunteers.
7-1.12.2 BUILDER’S RISK/COURSE OF CONSTRUCTION INSURANCE:
The Contractor shall be responsible for all loss, damage or destruction whatsoever to the work called for by this Contract until the approval of a Notice of Completion.
The Contractor shall secure "All Risk" type of builder' s Risk Insurance of the type covering one hundred percent (100%) of the value of the work performed under this Contract (the value is presumed to be the Contract amount unless otherwise stated in Supp lemental Conditions) and all materials, equipment, or other items to be incorporated therein while the same are located at the construction site, a bonded warehouse, or its place of manufacture. At any time, the policy shall cover the value of the work completed. The policy shall cover hazards including the losses due to fire, explosion, hail, rain, lightning, flood (separate insurance as needed), vandalism, malicious mischief, wind, collapse, aircraft, and smoke.
The policies providing such insurance shall name the City as a loss payee as its respective interests may appear, and certified copies of such policies shall be filed with the City.
The maximum deductible allowable under the Builder' s All Risk policy shall be five percent (5%) of the Contract amount.
Builder' s Risk Insurance is not required for coverage of losses in excess of five percent (5%) of the Contract amount for damages resulting from earthquake in excess of a magnitude of 3.5 on the Richter scale, or tidal waves. Coverage in the amount of fiv e percent (5%) of the Contract amount for such losses is required.
7-1.12.3 OTHER INSURANCE PROVISIONS:
A. The requirements of the State Standard Specifications as to types and limits of insurance coverage to be maintained by the Contractor, and any approval of insurance by the City, are not intended to, and shall not in any manner limit or qualify the liabilities and obligations otherwise assumed by the Contractor pursuant to the Contract, including, but not limited to, the provisions concerning indemnification, nor preclude the City from taking any other action available to it under any other provision of the Contract or law.
B. The City acknowledges that some insurance requirements contained in these provisions may be fulfilled by self-insurance on the part of the Contractor. However, this shall not in any way limit liabilities assumed by Contractor under the Contract. Any self-insurance must be approved in writing by the City, in its sole discretion and shall not reduce the limits of liability. Any deductibles or self-insured retentions (“SIR”) must be declared on the certificate of insurance and approved by CITY in writing. Policies containing any SIR provision shall provide or be endorsed to provide that the SIR may be satisfied by either the named insured or CITY. CITY reserves the right to obtain a full certified copy of any insurance policy and endorsements. The failure to exercise this right shall not constitute a waiver of such right.
C. The Contractor agrees to include in its contracts with all subcontractors the same requirements and provisions of this Contract, including the indemnity and insurance requirements, to the extent they apply to the scope of the subcontractor‟s work.
Furthermore, the Contractor shall require its subcontractors to agree to be bound to the Contractor and the City in the same manner and to the same extent as the Contractor is bound to the City under this Contract. Additionally, the Contractor shall obligate its 96 INS 6
subcontractors to comply with these same provisions with respect to any tertiary subcontractor, regardless of tier. A copy of the City’s indemnity and insurance provisions will be furnished to the subcontractor or tertiary subcontractor upon request.
Alternatively, the Contractor may insure subcontractor(s) under its own policy.
D. The City, its officers, agents, employees, and volunteers are to be covered as insureds with respect to liability arising out of automobiles owned, leased, hired or borrowed by or on behalf of the contractor; and with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts or equipment furnished in connection with such work or operations. Coverage shall not extend to any indemnity coverage for the active negligence of the additional insured in any case where an agreement to indemnify the additional insured would be invalid under California Insurance Code Section 11580.04.
E. The limits of insurance required in this Contract may be satisfied by a combination of primary and excess insurance. Any excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of the City (if agreed to in a written contract) before the City’s own insurance shall be called upon to protect it as a named insured.
F. THE CITY RESERVES THE RIGHT TO WITHHOLD ANY PROGRESS PAYMENTS
TO THE ONTRACTOR IN THE EVENT OF NONCOMPLIANCE WITH ANY INSURANCE REQUIREMENTS.
Additional Insurance Requirements:
Contractor’s pollution liability insurance. Coverage shall provide for liability arising out of sudden, accidental, and gradual pollution, and remediation. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. All activities contemplated in this agreement shall be specifically scheduled on the policy as “covered operations.” The policy shall provide coverage for remediation of the site in the event of an environmental contamination event arising out of the materials, supplies, products, work, operations, or workmanship.
Transportation pollution liability insurance. Coverage shall be in an amount not less than $5,000,000 combined single limit per accident and shall include Pollution Liability (CA9948) and MCS-90 Endorsements. The policy shall provide coverage for transportation of pollutants/contaminants to and from the job site and the hauling of waste from the project site to the final disposal location, including non-owned disposal sites.
97 1
FAITHFUL PERFORMANCE BOND
KNOW ALL PERSONS BY THESE PRESENTS:
THAT WHEREAS, the City of Goleta, has awarded to
____________________________, (hereinafter referred to as the “Contractor”) an agreement for the ENTER PROJECT NAME (hereinafter referred to as the “Project”). For the purposes of this Faithful Performance Bond, the City of Goleta and Caltrans shall hereinafter be referred to as “City.”
WHEREAS, the work to be performed by the Contractor is more particularly set forth in the Contract Documents for the Project dated ________________, (hereinafter referred to as “Contract Documents”), the terms and conditions of which are expressly incorporated herein by reference; and
WHEREAS, the Contractor is required by said Contract Documents to perform the terms thereof and to furnish a bond for the faithful performance of said Contract Documents.
NOW, THEREFORE, we, ______________________, the undersigned Contractor and ________________________________________________ as Surety, a corporation organized and duly authorized to transact business under the laws of the State of California, are held and firmly bound unto the City in the sum of ___________________________ DOLLARS, ($____________), said sum being not less than one hundred percent (100%) of the total amount of the Contract, for which amount well and truly to be made, we bind ourselves, our h eirs, executors and administrators, successors and assigns, jointly and severally, firmly by these presents.
THE CONDITION OF THIS OBLIGATION IS SUCH, that, if the Contractor, his or its heirs, executors, administrators, successors or assigns, shall in all things stand to and abide by, and well and truly keep and perform the covenants, conditions and agreements i n the Contract Documents and any alteration thereof made as therein provided, on its part, to be kept and performed at the time and in the manner therein specified, and in all respects according to their intent and meaning; and shall faithfully fulfill all obligations including the one (1) year guarantee of all materials and workmanship; and shall indemnify and save harmless the City , its officials, officers, employees, and authorized volunteers, as stipulated in said Contract Documents, then this obligation shall become null and void; otherwise it shall be and remain in full force and effect.
As a part of the obligation secured hereby and in addition to the face amount specified therefore, there shall be included costs and reasonable expenses and fees including reasonable attorney’s fees, incurred by City in enforcing such obligation.
As a condition precedent to the satisfactory completion of the Contract Documents, unless otherwise provided for in the Contract Documents, the above obligation shall hold good for a period of one (1) year after the acceptance of the work by City, during w hich time if Contractor shall fail to make full, complete, and satisfactory repair and replacements and totally protect the City from loss or damage resulting from or caused by defective materials or faulty workmanship. The obligations of Surety hereunder shall continue so long as any obligation of Contractor remains. Nothing herein shall limit the City’s rights or the Contractor or Surety’s obligations under the Contract, law or equity, including, but not limited to, California Code of Civil Procedure Section 337.15.
98 2
Whenever Contractor shall be, and is declared by the City to be, in default under the Contract Documents, the Surety shall remedy the default pursuant to the Contract Documents, or shall promptly, at the City’s option:
Take over and complete the Project in accordance with all terms and conditions in the Contract Documents; or
Obtain a bid or bids for completing the Project in accordance with all terms and conditions in the Contract Documents and upon determination by Surety of the lowest responsive and responsible bidder, arrange for a Contract between such bidder, the Surety a nd the City, and make available as work progresses sufficient funds to pay the cost of completion of the Project, less the balance of the contract price, including other costs and damages for which Surety may be liable. The term “balance of the contract price” as used in this paragraph shall mean the total amount payable to Contractor by the City under the Contract and any modification thereto, less any amount previously paid by the City to the Contractor and any other set offs pursuant to the Contract Documents.
Permit the City to complete the Project in any manner consistent with California law and make available as work progresses sufficient funds to pay the cost of completion of the Project, less the balance of the contract price, including other costs and damages for which Surety may be liable. The term “balance of the contract price” as used in this paragraph shall mean the total amount payable to Contractor by the City under the Contract and any modification thereto, less any amount previously paid by the City to the Contractor and any other set offs pursuant to the Contract Documents.
Surety expressly agrees that the City may reject any contractor or subcontractor which may be proposed by Surety in fulfillment of its obligations in the event of default by the Contractor.
Surety shall not utilize Contractor in completing the Project nor shall Surety accept a bid from Contractor for completion of the Project if the City, when declaring the Contractor in default, notifies Surety of the City’s objection to Contractor’s further participation in the completion of the Project.
The Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Contract Documents or to the Project to be performed thereunder shall in any way affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the Contract Documents or to the Project.
Surety hereby waives the provisions of Sections 2819 and 2845 of the Civil Code of the State of California.
[REMAINDER OF PAGE LEFT INTENTIONALLY BLANK]
99 IN WITNESS WHEREOF, we have hereunto set our hands and seals this _______ day of ______________, 20___.
(Corporate Seal)
Contractor/ Principal
By
Title
(Corporate Seal)
Surety
By
Attorney-in-Fact
(Attach Attorney-in-Fact Certificate) Title
The rate of premium on this bond is ____________ per thousand. The total amount of premium charges is $_______________________________.
(The above must be filled in by corporate attorney.)
THIS IS A REQUIRED FORM
Any claims under this bond may be addressed to:
(Name and Address of Surety) ___________________________________________ ___________________________________________
___________________________________________
(Name and Address of Agent or ___________________________________________ Representative for service of ___________________________________________ process in California, if different ___________________________________________ from above)
(Telephone number of Surety ___________________________________________ and Agent or Representative for
service of process in California)
100
Notary Acknowledgment
A notary public or other officer completing this
certificate verifies only the identity of the individual who signed the document to which this certificate is
attached, and not the truthfulness, accuracy, or validity of that document.
STATE OF CALIFORNIA
COUNTY OF ______________
On , 20___, before me, _______________________________, Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature of Notary Public
OPTIONAL
Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document.
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED
DOCUMENT ¨ Individual
¨ Corporate Officer
Title(s) Title or Type of Document
¨ Partner(s) ¨ Limited
¨ General Number of Pages
¨ Attorney-In-Fact
¨ Trustee(s)
¨ Guardian/Conservator Date of Document
¨ Other:
Signer is representing:
Name Of Person(s) Or Entity(ies)
Signer(s) Other Than Named Above
NOTE: This acknowledgment is to be completed for Contractor/Principal. 101
Notary Acknowledgment
A notary public or other officer completing this
certificate verifies only the identity of the individual who signed the document to which this certificate is
attached, and not the truthfulness, accuracy, or validity of that document.
STATE OF CALIFORNIA
COUNTY OF ______________
On , 20___, before me, _______________________________, Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature of Notary Public
OPTIONAL
Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document.
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED
DOCUMENT ¨ Individual
¨ Corporate Officer
Title(s) Title or Type of Document
¨ Partner(s) ¨ Limited
¨ General Number of Pages
¨ Attorney-In-Fact
¨ Trustee(s)
¨ Guardian/Conservator Date of Document
¨ Other:
Signer is representing:
Name Of Person(s) Or Entity(ies)
Signer(s) Other Than Named Above
NOTE: This acknowledgment is to be completed for the Attorney-in-Fact. The Power-of Attorney to local representatives of the bonding company must also be attached.
102
END OF PERFORMANCE BOND
103
LABOR AND MATERIAL PAYMENT BOND
KNOW ALL MEN BY THESE PRESENTS That
WHEREAS, the City of Goleta by action taken or a resolution passed ___________________ , 20____, has awarded to ________________________ hereinafter designated as the “Principal,” a contract for the work described as follows: the CITYWIDE TRAFFIC SIGNAL UPGRADE PROJECT (the “Project”). the purposes of this Faithful Performance Bond, the City of Goleta and Caltrans shall hereinafter be referred to as “City.”; and
WHEREAS, said Principal is required to furnish a bond in connection with said contract; providing that if said Principal or any of its Subcontractors shall fail to pay for any materials, provisions, provender, equipment, or other supplies used in, upon, for or about the performance of the work contracted to be done, or for any work or labor done thereon of any kind, or for amounts due under the Unemployment Insurance Code or for any amounts required to be deducted, withheld, and paid over to the Employment Development Department from the wages of employees of sai d Principal and its Subcontractors with respect to such work or labor the Surety on this bond will pay for the same to the extent hereinafter set forth.
NOW THEREFORE, we, the Principal and __________________________ as Surety, are held and firmly bound unto the City in the penal sum of ______________ Dollars ($___________) lawful money of the United States of America, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents.
THE CONDITION OF THIS OBLIGATION IS SUCH that if said Principal, his or its subcontractors, heirs, executors, administrators, successors or assigns, shall fail to pay any of the persons named in Civil Code Section 9100, fail to pay for any materials, provisions or other supplies, used in, upon, for or about the performance of the work contracted to be done, or for any work or labor thereon of any kind, or amounts due under the Unemployment Insurance Code with respect to work or labor performed under the contract, or for any amounts required to be deducted, withheld, and paid over to the Employment Development Department or Franchise Tax Board from the wages of employees of the contractor and his subcontractors pursuant to Revenue and Taxation Code Section 18 663, with respect to such work and labor the Surety or Sureties will pay for the same, in an amount not exceeding the sum herein above specified, and also, in case suit is brought upon this bond, all litigation expenses incurred by the City in such suit, i ncluding reasonable attorneys’ fees, court costs, expert witness fees and investigation expenses.
This bond shall inure to the benefit of any of the persons named in Civil Code Section 9100 so as to give a right of action to such persons or their assigns in any suit brought upon this bond.
It is further stipulated and agreed that the Surety on this bond shall not be exonerated or released from the obligation of this bond by any change, extension of time for performance, addition, alteration or modification in, to, or of any contract, plans, specifications, or agreement pertaining or relating to any scheme or work of improvement herein above described, or pertaining or relating to the furnishing of labor, materials, or equipment therefore, nor by any change or modification of any terms of paym ent or extension of the time for any payment pertaining or relating to any scheme or work of improvement herein above described, nor by any rescission or attempted rescission or attempted rescission of the contract, agreement or bond, nor by any conditions precedent or subsequent in the bond attempting to limit the right of recovery of claimants otherwise entitled to recover under any such contract or agreement or under the bond, nor by any fraud practiced by any person other than the claimant seeking to re cover on the bond and that this bond be construed most strongly against the Surety and in favor of all persons for 104
whose benefit such bond is given, and under no circumstances shall Surety be released from liability to those for whose benefit such bond has been given, by reason of any breach of contract between the owner or City and original contractor or on the part o f any obligee named in such bond, but the sole conditions of recovery shall be that claimant is a person described in Civil Code Section 9100, and has not been paid the full amount of his claim and that Surety does hereby waive notice of any such change, extension of time, addition, alteration or modification herein mentioned, including but not limited to the provisions of sections 2819 and 2845 of the California Civil Code.
IN WITNESS WHEREOF, we have hereunto set our hands and seals this _______ day of ______________, 20__.
(Corporate Seal)
Contractor/ Principal
By
Title
(Corporate Seal)
Surety
By
Attorney-in-Fact
(Attach Attorney-in-Fact Certificate) Title
105
Notary Acknowledgment
A notary public or other officer completing this
certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.
STATE OF CALIFORNIA
COUNTY OF ______________
On , 20___, before me, _______________________________, Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature of Notary Public
OPTIONAL
Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document.
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED
DOCUMENT ¨ Individual
¨ Corporate Officer
Title(s) Title or Type of Document
¨ Partner(s) ¨ Limited
¨ General Number of Pages
¨ Attorney-In-Fact
¨ Trustee(s)
¨ Guardian/Conservator Date of Document
¨ Other:
Signer is representing:
Name Of Person(s) Or Entity(ies)
Signer(s) Other Than Named Above
NOTE: This acknowledgment is to be completed for Contractor/Principal. 106
Notary Acknowledgment
A notary public or other officer completing
this certificate verifies only the identity of the
individual who signed the document to which this
certificate is attached, and not the truthfulness,
accuracy, or validity of that document.
STATE OF CALIFORNIA
COUNTY OF ______________
On , 20___, before me, _______________________________, Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature of Notary Public
OPTIONAL
Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document.
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED
DOCUMENT
Individual
Corporate Officer
Title(s) Title or Type of Document
Partner(s)
Limited
General Number of Pages
Attorney-In-Fact
Trustee(s)
Guardian/Conservator Date of Document
Other:
Signer is representing:
Name Of Person(s) Or Entity(ies)
Signer(s) Other Than Named Above
NOTE: This acknowledgment is to be completed for the Attorney -in-Fact. The Power-of-Attorney to local representatives of the bonding company must also be attached.
107
END OF LABOR AND MATERIAL PAYMENT BOND
108
SECTION VI
CITY OF GOLETA CONSTRUCTION SPECIFICATIONS
109
GCS-1
SECTION VI
CITY OF GOLETA CONSTRUCTION SPECIFICATIONS
TABLE OF CONTENTS
Adoption of State Specifications
Section 1. Definitions and Terms GCS-2
Section 2. Proposal Requirements and Conditions GCS-3
Section 3. Contract Award and Execution GCS-6
Section 4. Scope of Work GCS-7
Section 5. Control of Work GCS-7
Section 6. Control of Material GCS-9
Section 7. Legal Relations and Responsibility GCS-9
Section 8. Prosecution and Progress GCS-21
Section 9. Measurement and Payment GCS-22
110
GCS-2
SECTION 1. DEFINITION AND TERMS
1-1.03 ACCEPTANCE. Shall mean the formal Acceptance by resolution of the Goleta City Council of an entire Contract which has been completed in all respects in accordance with the Plans and specifications and any modifications thereof previously approved, causing a notice of completion to be filed with the County Recorder. 1-1.13 DEPARTMENT. Shall mean the Department of Public Works of the City of Goleta, also referred to as the Department of Contract Administration. References made to the Department of Transportation otherwise shall mean the State of California Department of Transportation.
1-1.15 DIRECTOR. Shall mean the Public Works Director or his or her duly authorized representative.
1-1.17 [Reserved]
1-1.18 ENGINEER. Shall mean the Public Works Director or his or her duly authorized representative.
1-1.19 ENGINEER'S ESTIMATE . The estimate prepared by the Public Works Director of quantities of work to be performed.
1-1.26 LIQUIDATED DAMAGE. The amount to be deducted from payments due or to become due to the Contractor for delay, as set forth in the Special Provisions. 1-1.29 PLANS. The official project Plans , State Standard Plans, Improvement Plans, profiles, typical cross sections, general cross sections, working drawings, and supplemental drawings, or reproductions thereof, approved by the Director which show the location, character, dimensions and details of the w ork to be performed. All such documents are to be considered as a part of the Plans whether or not reproduced in the special provisions.
In the above definition, the following terms are defined as follows:
(a) State Standard Plans – The 2018 Standard Plans of the Department of Transportation of the State of California.
(b) Revised State Standard Plans – The Revised Standard Plans of the Department of Transportation of the State of California.
(c) Project Plans – The project Plans are specific details and dimension peculiar to the work and supplemented by the State Standard Plans, insofar as the same may apply.
(d) Improvement Standards – The Improvement Standards and Construction Standards of the City of Goleta Department of Public Works. 1-1.30 SPECIFICATIONS. State Standard Specifications, revised standard specifications, special provisions
In the above definition, the following terms are defined as follows:
(a) State Standard Specifications – Specifications standard to Caltrans’ construction projects. These specifications are in a book titled Standard Specifications 2018. (b) Revised Standard Specifications – New or revised standard specifications. These specifications are in a section titled Revised Standard Specifications in a book titled REVISIONS TO THE STANDARD SPECIFICATIONS 2018 dated 04-15-22. (c) Special Provisions – Specifications specific to the project. 1-1.39 STATE.
Reference to the State or State of California shall mean City or City of Goleta unless the reference is to a law or regulation of the State.
1-1.50 CITY ATTORNEY.
The City Attorney of the City of Goleta.
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1-1.51 ATTORNEY GENERAL.
The City Attorney of the City of Goleta.
1-1.52 CITY CLERK.
Shall mean the City Clerk of the City of Goleta.
SECTION 2. PROPOSAL REQUIREMENTS AND CONDITIONS
2-1.03 EXAMINATION OF PLANS, SPECIFICATIONS, CONTRACT, AND SITE OF WORK
The bidder shall examine carefully the site of the work contemplated, the plans and specifications, and the proposal and contract forms therefor. The submission of a bid shall be conclusive evidence that the bidder has investigated and is satisfied as to the general and local conditions to be encountered, as to the character, quality and scope of work to be performed, the quantities of materials to be furnished and as to the requirements of the proposal, plans, specifications and the contract.
The submission of a bid shall also be conclusive evidence that the bidder is satisfied as to the character, quality and quantity of surface and subsurface materials or obstacles to be encountered insofar as this information was reasonably ascertainable from an inspection of the site and the records of exploratory work done by the Department as shown in the bid documents, as well as from the plans and specifications made a part of the contract.
Where the Department has made investigations of site conditions including subsurface conditions in areas where work is to be performed under the contract, or in other areas, some of which may constitute possible local material sources, bidders or contractors may, upon written request, inspect the records of the Department as to those investigations subject to and upon the conditions hereinafter set forth.
Where there has been prior construction by the Department or other public agencies within the project limits, records of the prior construction that are currently in the possession of the Department and which have been used by, or are known to, the designers and administrators of the project will be made available for inspection by bidders or contractors, upon written request, subject to the conditions hereinafter set forth.
The records may include, but are not limited to, record drawings, design calculatio ns, foundation and site studies, project reports and other data assembled in connection with the investigation, design, construction and maintenance of the prior projects.
When a log of test borings or other record of geotechnical data obtained by the Department's investigation of surface and subsurface conditions is included with the contract plans, it is furnished for the bidders' or Contractor's information and its use shall be subject to the conditions and limitations set forth in this Section 2-1.03.
When cross sections are not included with the plans, but are available, bidders or contractors may inspect the cross sections and obtain copies for their use, at their expense.
When cross sections are included with the contract plans, it is expressly understood and agreed that the cross sections do not constitute part of the contract, do 112
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not necessarily represent actual site conditions or show location, character, dimensions and details of work to be performed, and are included in the plans only for the convenience of bidders and their use is subject to the conditions and limitations set forth in this Section 2-1.03 EXAMINATION OF PLANS, SPECIFICATIONS, CONTRACT, AND SITE OF WORK.
When contour maps were used in the design of the project, the bidders may inspect those maps, and if available, they may obtain copies for their use.
The availability or use of information described in this Section 2-1.03 is not to be construed in any way as a waiver of the provisions of the first paragraph in this Section 2-1.03 and bidders and contractors are cautioned to make independent investigations and examinations as they deem necessary to be satisfied as to conditions to be encountered in the performance of the work and, with respect to possible local material sources, the quality and quantity of material available from the property and the type and extent of processing that may be required in order to produce material conforming to the requirements of the specifications.
The Department assumes no responsibility for conclusions or interpretations made by a bidder or contractor based on the information or data made available by the Department. The Department does not assume responsibility for the representation made by its officers or agents before the execution of the contract concerning surface or subsurface conditions, unless that representation is expressly stated in the contract.
No conclusions or interpretations made by a bidder or contractor from the information and data made available by the Department will relieve a bidder or contractor from properly fulfilling the terms of the contract.
2-1.05 PROPOSAL FORMS.
The Department will furnish to each Bidder a standard proposal form, which, when filled out and executed shall be submitted as his bid. Bids are not presented on forms so furnished will be disregarded.
The proposal form is included in these Contract Documents. The proposal shall set forth for each item of work, in clearly legible figures and words, an item price and a total for the item in the respective spaces provided, and shall be signed by the Bidder, who shall fill out all blanks in the proposal form as required therein.
All items shown on schedule of bid items shall be properly filled in and shall include all costs of labor, materials, equipment, State, Federal, or other taxes applicable to the transaction. The completed forms shall be without inter-lineations, erasures or alterations of any nature. If the proposal is made by an individual, his or her name and post office address must be shown; if made by a firm or partnership, the name and post office address of each member of the firm or partnership must be shown; or if made by a corporation, the proposal shall show the name of the State under the laws of which the corporation was chartered and the names, titles, and business addresses of the president, secretary, and treasurer of said corporation. If the proposal is sign ed by an agent, a "Power of Attorney" must be filed with the proposal.
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The proposal shall be submitted as directed in the "Notice to Contractors" and identifying the project to which the proposal relates and the time and date of the bid opening therefore. Proposals which are not properly marked may be disregarded.
Proposal forms are not transferable.
2-1.06D PROPOSAL GUARANTY.
All bids shall be presented under sealed cover and accompanied by one (1) of the following forms of Bidder' s security.
1. Cash, a cashier' s check, a certified check, or a Bidder' s bond executed by an admitted surety insurer, made payable to the City.
2. The security shall be in an amount equal to at least ten percent (10%) of the amount bid. A bid will not be considered unless one (1) of the forms of Bidder's security is enclosed with it.
3. A Bidder' s bond will not be accepted unless it conforms to a bond form approved by the City Attorney. Upon request "Bidder's Bond" forms may be obtained from the Department.
2-1.06G PREVIOUS DISQUALIFICATION, REMOVAL OR OTHE R PREVENTION OF BIDDING.
A bid may be rejected on the basis of a Bidder, any officer of such Bidder, or any employee of such Bidder who has a proprietary interest in such Bidder, having been disqualified, removed, or otherwise prevented from bidding on, or completing a Federal, State, or local project because of a violation of law or a safety regulation.
2-1.11 COMPETENCY OF BIDDERS.
If two (2) or more prospective Bidders desire to bid jointly as a joint venture on a single project, they must file an affidavit of joint venture with the Bid on a form approved by the City Attorney, and such affidavit of joint venture will be valid only f or the specific project for which it is filed. If such affidavit of joint venture is not filed as aforesaid and approved by the City Attorney prior to the time for awarding bids on the specific project for which it is submitted, a joint bid submitted by said Bidders will be disregarded. No bid will be accepted from or a Contract awarded to any Bidder to whom a proposal form has not been issued pursuant to Section 2-1.05 PROPOSAL FORMS of these Specifications.
2-1.12 GUARANTY AND WARRANTY.
The Contractor shall guarantee and warrant all materials supplied as being fit for the purpose intended. The Contractor shall guarantee and warrant all work performed as having been accomplished in a proper and workman-like manner. The guarantee and warranty required by this section shall continue for a period of one (1) year after Acceptance of the Work.
Should any failure of the work occur within a period of one (1) year, after Acceptance of the project by the City Council due to faulty materials, poor workmanship, or defective equipment, the Contractor shall promptly make the needed repairs at his or her expense.
The City is hereby authorized to make such repairs if the Contractor fails to make or undertake with due diligence the aforesaid repairs within ten (10) working days after 114
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being given written notice of such failure; provided, however, that in case of emergency where in the opinion of the Engineer of Work, providing a reasonable attempt has been made to notify the Contractor, delay would cause serious loss or damages, or a serious hazard to the public, the repairs may be made or lights, signs, and barricades erected without prior notice to the Contractor, and the Contractor shall pay the entire cost thereof.
At the completion of the work the faithful performance bond may be re duced at the discretion of the City Council to not less than ten percent (10%) of the Contract price to cover said guarantee. Additional guarantees or warranties may be required by the Special Provisions.
2-1.40 WITHDRAWAL OF PROPOSALS.
Any bid may be withdrawn at any time prior to the time fixed in the public notice for the deadline submission of bids only by written request for the withdrawal of the bid filed with the Director. The request shall be executed by the bidder or his or her duly authorized representative. The withdrawal of a bid does not prejudice the right of the bidder to file a new bid. Whether or not bids are opened exactly at the time fixed in the public notice for opening bids, a bid will not be received after the deadline for submission of bids nor may any bid be withdrawn after the time fixed in the public notice for deadline for submission of bids. Immediately following the deadline for submission of bids all bids shall become the property of the City of Goleta and City is under no obligation to return.
2-1.47 BID RELIEF.
If the Bidder claims a mistake was made in his or her bid, the Bidder shall give the Department written notice within five (5) calendar days after the opening of the bids of the alleged mistake, specifying in the notice in detail how the mistake occurred. No relief from a claimed mistaken bid shall be granted unless such mistake clearly appears on the face of the bid submitted to the City. Claimed mistakes on backup worksheets, spreadsheets, computerized bidding programs, or any other similar calculative bidding mistake which is not apparent on the face of the bid shall not under any circumstance be considered as a basis for relief. The burden of proving the occurrence of a mistake entitling a bidder to relief from its bid rests entirely on the bidder. Relie f from bids shall be in the City’s sole discretion.
SECTION 3. CONTRACT AWARD AND EXECUTION
3-1.04 CONTRACT AWARD.
The right is reserved to reject any and all proposals. The award of the Contract, if it be awarded, will be to the lowest responsible Bidder whose proposal complies with all the requirements prescribed. Such award, if made, will be made within ninety (90) working days after the public opening of the proposals. If the lowest responsible Bidder refuses or fails to execute the Contract, the Goleta City Council may award the Contract to the second lowest responsible Bidder. Such award, if made, will be made within one-hundred and twenty (120) working days after the public opening of proposals. If the second lowest responsible Bidd er refuses or fails to execute the Contract, the City may award the Contract to the third lowest responsible Bidder. Such award, if made, will be made within one hundred and twenty (120) working days after public opening of the proposals. The periods of time specified above within which the award of Contract may be made shall be subject to extension for such further period as may be agreed upon in writing between the Goleta City Council and the Bidder concerned.
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All bids will be compared on the basis of the Director' s estimate of the quantities of work to be done.
3-1.05 CONTRACT BONDS.
The successful Bidder, simultaneously with the execution of the Contract, will be required to furnish a payment bond in an amount equal to one hundred percent (100%) of the Contract price, and a faithful performance bond in an amount equal to one hundred percent (100%) of the Contract price; said bonds shall be in a form approved by the City Attorney and shall be secured by a surety company satisfactory to the City Attorney. If the Contract price increases by the issuance of Change Orders, the Contractor sh all within ten (10) working days provide a commensurate increase in the penal amounts of the bonds required.
Furthermore, the successful bidder shall furnish a certificate from the County Clerk as required by California Civil Code of Procedure Section 995.660(a)(3).
3-1.18 CONTRACT EXECUTION.
The Contract, in form and contents satisfactory to the City, shall be executed by the successful Bidder and returned, together with the Contract bonds and certificates of insurance within ten (10) calendar days, after written notice that the Contract has been awarded. No proposal shall be considered binding upon the City until the execution of the Contract by the City.
3-1.20 FAILURE TO EXECUTE CONTRACT.
Failure of the lowest responsible Bidder, the second lowest responsible Bidder, or the third lowest responsible Bidder to execute the Contract and file acceptable bonds and insurance as provided herein within fifteen (15) working days after such Bidder has received notice that the Contract has been awarded to him or her shall be just cause for the annulment of the award and the forfeiture of the proposal guarantee to the City as Liquidated Damages. The successful Bidder may file wi th the Goleta City Council a written notice, signed by the Bidder or his or her authorized representative, specifying that the Bidder will refuse to execute the Contract if presented to him or her. The filing of such notice shall have the same force and effect as the failure of the Bidder to execute the Contract and furnish acceptable bonds and insurance within the time prescribed by Section 3-1.18 CONTRACT EXECUTION of these Specifications.
SECTION 4. SCOPE OF WORK
Not used.
SECTION 5. CONTROL OF WORK
5-1 MEANS, METHODS AND APPLIANCES.
The means, methods, and appliances adopted by the Contractor shall be planned and executed to produce the highest grade quality of work and will enable the Contractor to complete the Work in the time agreed upon. The City and Engineer shall not supervise, direct, or have control over, or be responsible for, Contractor’s means, methods, and appliances of construction or for the safety precautions and programs incident thereto, or for any failure of Contractor to comply with laws and reg ulations applicable to the furnishing or performance of Work.
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5-1.04 COORDINATION OF PLANS AND SPECIFICATIONS.
These City of Goleta Construction Specifications, the State Standard Specifications, the Standard Plans, the Standard Drawings, project Plans, project Special Provisions (and any addenda), the Agreement, Contract Change Orders, and all supplementary documents are all essential parts of the Contract between Contractor and the City. A requirement occurring in one (1) is as binding as though occurring in all. They are intended to be complementary, and to describe and provide for a complete work.
Should it appear that the work to be done or any of the matters relative thereto are not sufficiently detailed or explained in these specifications, the Special Provisions, or the Plans, the Contractor shall apply in writing to the Director for such further explanations as may be necessary and shall conform to them as part of the Contract. In the event of any doubt or question arising respecting the true meaning of these specifications, the special provisions or the Plans, reference shall be made to the Director, whose decision thereon shall be final.
In the event of any discrepancy between any drawing and the figures written thereon, the figures shall be taken as correct. Detail drawings shall prevail over general drawings.
5-2 CONTRACTOR’S RESPONSIBILITY FOR WORK.
Unless specified otherwise in the Contract Documents, until the formal acceptance of the Work by the City, the Contractor shall have the charge and care and shall bear the risk of damage to any part thereof by the action of the elements or from any other cause, whether arising from the execution or non-execution of the Work.
The Contractor shall rebuild, repair, restore, and make good all damages to any portion of the Work occasioned by any of the above causes before final acceptance and shall bear the expense, except such damages occasioned by the acts of the Federal government or acts of war.
In case of suspension of work from any cause whatsoever, the Contractor shall be responsible for the Work as previously specified and shall also be responsible for all materials delivered to the Work. Where necessary to protect the Work from damage, the Contractor shall, at its own expense, provide suitable drainage of the worksite and erect such temporary structures as necessary to protect the Work from damage during any period of suspension of work.
The Contractor shall provide 24-hour emergency service for all maintenance and operations of the Work specified and shall supply the City with the name and phone number of the responsible person. Contractor will respond to requests for emergency service for the Work promptly upon notificatio n. If the Contractor fails to provide this service after notice from City, City may perform such emergency service and the cost thereof shall be deducted from the next Progress Pay Estimate due the Contractor.
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SECTION 6. CONTROL OF MATERIAL
6-2.04 MATERIAL SITES.
Local material sites used by the Contractor shall be graded so that, at the time of final inspection of the Contract, they will drain and will blend in with the surrounding terrain.
SECTION 7. LEGAL RELATIONS AND RESPONSIBILITY
7-1.01 PREVAILING WAGE.
Pursuant to the provisions of California Labor Code Section 1773, the City has identified the source, stated below, of the general prevailing rate of wages applicable to the work to be done, for straight time, overtime, Saturday, Sunday and holiday work. The holiday wage rate listed shall be applicable to all holidays recognized in the collective bargaining agreement of the particular craft, classification or type of workmen concerned.
The wage rates may be obtained from the State Department of Industrial Relations and/or the following website address:
http://www.dir.ca.gov/dlsr/DPreWageDetermination.htm, and are a part of the Contract. "Pursuant to California Labor Code Section 1773.2, general prevailing wage rates shall be posted by the Contractor at a prominent place at the site of the work.
7-1.02 SOUND CONTROL REQUIREMENTS.
The Contractor shall additionally conform to the provisions of Goleta Municipal Code
12.02.480 Noise, Dust and Debris where they are more restrictive than these specifications.
7-1.03 ASBESTOS.
The Contractor shall comply with all rules, regulations, statutes and ordinances regarding asbestos removal and disposal, including but not limited to, 42 U.S.C. Sections 7401, 7412 and 7601 and 40 C.F.R. Part 61, Subpart M. If the Contractor discovers that a building to be demolished or renovated contains asbestos containing material, the Contractor shall immediately cease work and notify the City.
7-1.04 HIGHWAY CONSTRUCTION EQUIPMENT.
Pursuant to the authority contained in Vehicle Code Section 591, the Department has determined that, within such areas as are within the limits of the project and are open to the public traffic, the Contractor shall comply with all the requirements set forth in Vehicle Code Divisions 11, 12, 13, 14, and 15. Attention is directed to the statement in Section 591 that this section shall not relieve the Contractor or any person from the duty of exercising due care. The Contractor shall take all necessary precautions for safe operation of equipment and the protection of the public from injury and damage from such equipment.
7-1.05 CITY OF GOLETA ENCROACHMENT PERMITS.
The Contractor need not obtain a separate encroachment permit from the City prior to construction within street rights -of-way or other City rights -of-way. Execution of the Contract by the City shall be deemed an encroachment permit for work required by the 118
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Contract within rights -of-way. All work shall conform to the rules and regulations of encroachment permits and shall be subject to the inspection and approval of the Director. 7-1.06 CITY OF GOLETA BUSINESS LICENSE.
The Contractor shall obtain a business license from the City prior to commencing work.
7-1.07 PERMIT FOR TRENCHING OR EXCAVATION.
For trenches or excavation five (5) feet or deeper, the Contractor shall obtain from the Division of Industrial Safety, a permit authorizing such construction. 7-1.08 OTHER PERMITS.
The Contractor in coordination with the Director shall procure any necessary permits which the City is not specifically mentioned as obtaining.
7-1.09 PROJECT APPEARANCE.
The Contractor shall maintain a neat appearance to the work. In any area visible to the public, the following shall apply:
When practicable, broken concrete and debris developed during clearing and grubbing shall be disposed of concurrently with its removal. If stockpiling is necessary, the material shall be removed or disposed of weekly. The Contractor shall furnish trash bins for all debris from structure construction. All debris shall be placed in trash bins daily.
Forms or falsework that are to be reused shall be stacked neatly concurrently with their removal. Forms and falsework that are not to be reused shall be disposed of concurrently with their removal.
Full compensation for conforming to the provisions in this section, not otherwise provided for, shall be considered as included in price paid for the various Contract items of work involved, and no additional compensation will be allowed therefore.
7-1.10 SAFETY.
It is the intent of the parties that the City is not an exposing, creating, controlling, or correcting employer under California Labor Code section 6400. In accordance with generally accepted construction practices and State law, the Contractor shall have the authority and be solely and completely responsible for conditions on the job site, including safety of all persons and property during performance of the Work. Moreover, the Contractor shall be the controlling employer and has the authority and respons ibility to enforce worksite safety. The Contractor shall be responsible for conducting daily safety inspections and assuring all hazards and violations are abated. The Contractor is responsible for assuring that all subcontractors adhere to the minimum CAL/OSHA safety requirements and that each subcontractor has an effective CAL/OSHA IIP (Illness and Injury Protection Program) in place that specifically addresses all potential exposures, such as, but not limited to, fall protection, confined space, and trenching/shoring. These requirements shall apply continuously and not be limited to normal working hours. The Contractor shall be responsible for any delay costs or damages in the event the progress of Work is slowed or stopped due to a safety violation.
The services of the Director in conducting construction review of the Contractor's performance is not intended to include review of the adequacy of the Contractor' s Work 119
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methods, equipment, bracing or scaffolding, or safety measures, in, on, or near the construction site. If a City employee observes a safety violation, the City employee will report the violation to the Contractor who is then responsible for assuring the violation is abated.
The Contractor is hereby informed that Work on this project could be hazardous.
The Contractor shall carefully instruct all personnel working in potentially hazardous Work areas as to potential dangers and shall provide such necessary safety equipment and instructions as are necessary to prevent injury to personnel and damage to property.
Special care shall be exercised relative to Work underground.
All Work and materials shall be in strict accordance with all applicable State, City, County, and Federal Rules, Regulations, and Codes, and attention is drawn to the requirements of CAL/OSHA. The Contractor shall be solely responsible for compliance with all City, County and State blasting requirements and for any damages caused by his or her operations.
The Contractor shall conduct its work so as to ensure the least possible obstruction to traffic and inconvenience to the general public and the residents in the vicinity of the Work and to ensure the protection of persons and property. No road or street shall be closed to the public except with the permission of the Director and the written approval by the proper governmental authority. Fire hydrants on or adjacent to the Work shall be accessible to firefighting equipment. Temporary provisions shall be made by the Contractor to ensure the use of sidewalks, private and public driveways and proper functioning of gutters, sewer inlets, drainage ditches and culverts, irrigation ditches and natural water courses.
In accordance with State Labor Code Section 6705, the Contractor shall submit to the City specific plans to show details of provisions for worker protection from caving ground. This in no way relieves the Contractor from the requirement of maintaining safety in all operations performed by the Contractor or the Contractor's subcontractors. The detailed Plan showing design of shoring, bracing, sloping or other provisions shall be prepared and stamped by a registered civil or structural engineer in the State of California as required. Acceptance by the City or its designated agent only constitutes acknowledgment of the submission and does not constitute review or approval of the designs, design assumptions or criteria, completeness of submissions, applicability to areas of intended use, nor implementation of the Plans, which are solely the responsibility of the Contractor and his or her registered engineer.
Notwithstanding any classifications relative to the Tunnel Safety Orders, Work within confined spaces on this project is subject to the definitions and applicable provisions of California Code of Regulations Section 8400 et seq., Title 8.
The Contractor shall so perform its Work as not to expose personnel to, or to discharge into the atmosphere from any source whatever, smoke, dust, asbestos, toxic chemicals or other air contaminants in violation of the laws, rules, and regulations of the governmental entities having jurisdiction. Contractors or subcontractors removing one hundred (100') or more square feet of asbestos must be "Certified" in accordance with State law. All Work involving exposure to asbestos and all other hazardous materials shall 120
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be performed with protection of personnel in compliance with all applicable regulations and safety requirements.
Nothing in these General Conditions is to be construed to permit Work not conforming to governing codes. When Contract Documents differ from governing codes, the Contractor shall furnish and install the higher standards called for without extra charge. All equipment furnished shall be grounded and provided with guards and protection as required by safety codes. Where vapor tight or explosion proof electrical installation is required by code, this shall be provided. In accordance with the provisions of Labor Code Section 6707, the Contractor shall provide adequate sheeting, shoring and bracing
7-1.10A CONFINED SPACES.
Confined spaces requires compliance with CAL/OSHA and Federal OSHA requirements. Confined spaces for the purposes of this Section shall be as defined by the Division of Industrial Safety. Work within confined spaces of this project is subject to the definitions and applicable provisions of Section 5156 et seq., Title 8, Division 1, Chapter 4, Subchapter 7, Group 16, Article 108 of California Code of Regulations, and Title 29 Part 1926 of the Code of Federal Regulations.
In addition the City classifies the following existing facilities as confined space:
the interior of pipelines, vaults, manholes, reservoirs and any other such structure or space which is similarly surrounded by confining surfaces as to permit the accumulation of dangerous gases or vapors. The confined spaces are “permit” confined spaces as defined by OSHA and CAL/OSHA and therefore entry is allowed only through compliance with a confined space entry permit program by the Contractor that meets the requirements of 8 C.C.R. Section 5157. While the above mentioned locations have been identified as permit confined spaces, other permit confined spaces may exist. It shall be the responsibility of the Contractor to identify and classify these confined spaces.
It is anticipated that the Contractor may encounter hazardous conditions within these permit confined spaces which include, but are not limited to the following:
a. Exposure to hydrogen sulfide, methane, carbon dioxide and other gases and vapors commonly found in municipal sewers which could have or has the potential of having Immediate Danger to Life or Health Conditions (IDLH).
b. Exposure to atmosphere containing insufficient oxygen to support human life.
c. Exposure to combustible, flammable and/or explosive atmosphere.
d. Exposure to sewage which may contain bacteriological, chemical and other constituents harmful to humans.
e. Work in conditions where engulfment or entrapment may occur.
f. Work in environments which may be slippery and/or have uneven work surfaces.
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g. Work in structures where workers may trip, slip and/or fall several feet.
h. Exposure to an oxygen enriched environment.
7-1.11 RESPONSIBILITY FOR DAMAGE.
The City of Goleta and its officers, agents, employees, and volunteers, including but not limited to the Director, shall not be answerable or accountable in any manner: for any loss or damage that may happen to the work or any part thereof; for any loss or damage to any of the materials or any things used or employed in performing the work; for injury to or death of any person, either workers or the public; or for damage to property from any cause which might have been prevented by the Contractor, his or her workers, or anyone employed by the Contractor or his or her subcontractors.
The Contractor shall be responsible for any liability imposed by law and for injuries to, or death of, any person including, but not limited to, workers and the public, or damage to property resulting from defects or obstructions, or from any cause whatsoever during the progress of the work or at any time before its completion and final Acceptance.
To the fullest extent allowed by law, the Contractor shall defend (through counsel acceptable to the City), indemnify, and save harmless the City of Goleta and its officers, agents, employees, and volunteers from all claims, suits, or actions of every name, kind, and description, brought forth, or on account of, injuries to or death of any person including, but not limited to, workers and the public, or damage to property resulting from the performance of the Contract, except as otherwise provided by statute.
The duty of the Contractor to defend, indemnify, and save harmless includes, but is not limited to, the duties to defend as set forth in Civil Code Section 2778.
The Contractor waives any and all rights to any type of express or implied indemnity against the City, its officers, agents, employees, or volunteers.
It is the intent of the parties that the Contractor will defend, indemnify, and hold harmless the City of Goleta, its officers, agents, employees, and volunteers from any and all claims, suits, or actions as set forth above regardless of existence or degree of fault or negligence, whether active or passive, primary, or secondary, on the part of the City, the Contractor, the subcontractor or employee of any of these; except duty does not apply where the injury or damage is due to the sole or active negligence of the City.
The Contractor’s responsibility for such defense and indemnity obligations shall survive the termination or completion of this Contract for the full period of time allowed by law. The defense and indemnity obligations of this Contract are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Contract.
The parties intend that the defense and indemnity obligations in this Contract shall be broadly construed.
In addition to any remedy authorized by law, so much of the money due the Contractor under and by virtue of the Contract as shall be considered necessary by the City may be 122
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retained by the City until disposition has been made of such suits or claims for damages.
The retention of money due the Contractor shall be subject to the following:
A. The City will give the Contractor thirty (30) working days’ notice of its intention to retain funds from any partial payment which may become due to the Contractor prior to Acceptance of the Contract. Retention of funds from any payment made after Acceptance of the Contract may be made without such prior notice to the Contractor.
B. No retention of additional amounts out of partial payments will be made if the amount to be retained does not exceed the amount being withheld from partial payments pursuant to Section 9-1.06 PARTIAL PAYMENTS of these Specifications.
C. If the City had retained funds and it is subsequently determined that the City is not entitled to be indemnified and saved harmless by the Contractor in connection with the matter for which such retention was made, the City shall be liable for interest on the amount retained at the legal rate of interest for the period of such retention.
7-1.12 INSURANCE COVERAGE.
A. Evidence of Maintenance Required. The Contractor shall, at all times, maintain in full force and effect at a minimum the insurance required by this section; and the Contractor shall not allow any subcontractor to commence work until similar insurance required of the subcontractor has been obtained and filed. An original Certificate of Insurance, and copies of all required endorsements, all in a form approved by the Director, evidencing all required coverage or policies shall be filed after the award of the bid and prior to approval of the Contract by the City Council.
Contractor shall provide ten (10) working days prior written notice to the City of any reduction of coverage limits or cancellation of the coverage or policies shall be given to the City of Goleta as Certificate holder.
B. Qualifying Insurers. With the exception of the State Compensation Insurance Fund, all required insurance policies shall be issued by companies licensed to do business in the State of California and who hold a current policy holders alphabetic and financial size category rating of not less than AVII according to the most recent issue of Best' s Insurance Reports.
C. Insurance Required. Commercial General Liability, automobile liability, and workers' compensation insurance shall be maintained as follows in the insurance requirements as follows:
1. Commercial General
Liability for Minor
Construction Projects
(Projects under
$1,000,000)
$2,000,000 each occurrence
$4,000,000 aggregate
$5,000,000.00 Umbrella or excess liability
Personal Injury: $2,000,000 each occurrence
$4,000,000 aggregate
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$5,000,000.00 Umbrella or excess liability
Commercial General
Liability for Major
Construction Projects
(Projects over
$1,000,000)
$5,000,000 each occurrence
$10,000,000 aggregate
$25,000,000.00 Umbrella or excess liability
Personal Injury:
$5,000,000 each occurrence
$10,000,000 aggregate
$25,000,000.00 Umbrella or excess liability
The Commercial General Liability policy shall include coverage or endorsements for:
a. Completed operations.
b. Losses related to independent contractors, products and equipment.
c. Explosion, collapse and underground hazards.
The Commercial General Liability insurance shall include the following, copies of which shall be provided:
a. Inclusion of the City of Goleta, and its officers, agents, employees, and volunteers, as additional insureds (except for workers‟ compensation) as respects services or operations under the Contract. The additional insured endorsement for the general liability policy shall be at least as broad as the Insurance Services Office (“ISO” ) CG 20 38 04 13 or an equivalent, blanket endorsement or section of the policy. Endorsements must include coverage for on-going and completed operations. Endorsements shall cover the City of Goleta, its officers, agents, employees, and volunteers.
b. Cross liability and severability of interest clauses providing that the insurance applies separately to each insured except with respect to the limits of liability.
c. Stipulation that the insurance is primary and noncontributory, as evidenced by a separate endorsement (CG 20 01 04 13 or an equivalent) or section of the policy, and that neither the City nor its insurers will be called upon to contribute to a loss. d. Such insurance shall specifically cover the contractual liability of the CONTRACTOR.
e. Any available insurance proceeds in excess of the specified minimum insurance coverage requirements and limits shall be available to the additional insureds.
Furthermore, the requirements for coverage and limits shall be: (1) the minimum coverage and limits specified in this Agreement; or (2) the full coverage and maximum limits of any insurance proceeds available to the named insureds, whichever is greater.
f. Waiver of subrogation endorsement.
g. The CONTRACTOR shall furnish a certificate for the period covered. 124
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SPECIAL NOTICE - CLAIMS MADE COVERAGE:
Liability insurance coverage may not be written on a "claims made" basis. Th e Certificate of Insurance must clearly provide that the coverage is on an "occurrence" basis.
Comprehensive Automobile Liability for bodily injury (including death) and property damage which provides total limits of not less than One Million Dollars ($1,000,000) combined single limits per accident, applicable to all owned, non- owned, and hired vehicles.
Statutory Workers' Compensation and Employer' s Liability Insurance, including a waiver of subrogation endorsement and a Broad Form "All-States" Endorsement for all employees engaged in services or operations under the Contract.
The employer' s liability insurance shall provide limits of not less than One Million Dollars ($1,000,000) per occurrence. Both the workers' compensation and employer's liability policies shall contain the Insurer's waiver of subrogation in favor of the City, its officers, agents, employees, and volunteers.
7-1.12.2 BUILDER’S RISK/COURSE OF CONSTRUCTION INSURANCE.
The Contractor shall be responsible for all loss, damage or destruction whatsoever to the work called for by this Contract until the approval of a Notice of Completion.
The Contractor shall secure "All Risk" type of builder' s Risk Insurance of the type covering one hundred percent (100%) of the value of the work performed under this Contract (the value is presumed to be the Contract amount unless otherwise stated in Supplemental Conditions) and all materials, equipment, or other items to be incorporated therein while the same are located at the construction site, a bonded warehouse, or its place of manufacture. At any time, the policy shall cover the value of the work completed.
The policy shall cover hazards including the losses due to fire, explosion, h ail, rain, lightning, flood (separate insurance as needed), vandalism, malicious mischief, wind, collapse, aircraft, and smoke. The policies providing such insurance shall name the City as a loss payee as its respective interests may appear, and certified copies of such policies shall be filed with the City. The maximum deductible allowable under the Builder' s All Risk policy shall be five percent (5%) of the Contract amount.
Builder' s Risk Insurance is not required for coverage of losses in excess of five percent (5%) of the Contract amount for damages resulting from earthquake in excess of a magnitude of 3.5 on the Richter scale, or tidal waves. Coverage in the amount of five percent (5%) of the Contract amount for such losses is required.
7-1.12.3 OTHER INSURANCE PROVISIONS.
A. The requirements of the State Standard Specifications as to types and limits of insurance coverage to be maintained by the Contractor, and any approval of insurance by the City, are not intended to, and shall not in any manner limit or qualify the liabilities and obligations otherwise assumed by the Contractor pursuant to the Contract, including, but not limited to, the provisions concerning 125
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indemnification, nor preclude the City from taking any other action available to it under any other provision of the Contract or law.
B. The City acknowledges that some insurance requirements contained in these provisions may be fulfilled by self -insurance on the part of the Contractor.
However, this shall not in any way limit liabilities assumed by Contractor under the Contract. Any self-insurance must be approved in writing by the City, in its sole discretion and shall not reduce the limits of liability. Any deductibles or self-insured retentions (“SIR”) must be declared on the certificate of insurance and approved by CITY in writing. Poli cies containing any SIR provision shall provide or be endorsed to provide that the SIR may be satisfied by either the named insured or CITY. CITY reserves the right to obtain a full certified copy of any insurance policy and endorsements. The failure to exercise this right shall not constitute a waiver of such right.
C. The Contractor agrees to include in its contracts with all subcontractors the same requirements and provisions of this Contract, including the indemnity and insurance requirements, to the extent they apply to the scope of the subcontractor’s work. Furthermore, the Contractor shall require its subcontractors to agree to be bound to the Contractor and the City in the same manner and to the same extent as the Contractor is bound to the City under this Contract.
Additionally, the Contractor shall obligate its subcontractors to comply with these same provisions with respect to any tertiary subcontractor, regardless of tier. A copy of the City’s indemnity and insurance provisions will be furnished to the subcontractor or tertiary subcontractor upon request. Alternatively, the Contractor may insure subcontractor(s) under its own policy.
D. The City, its officers, agents, employees, and volunteers are to be covered as insureds with respect to liability arising out of automobiles owned, leased, hired or borrowed by or on behalf of the contractor; and with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts or equipment furnished in connection with such work or operations.
Coverage shall not extend to any indemnity coverage for the active negligence of the additional insured in any case where an agreement to indemnify the additional insured would be invalid under California Insurance Code Section 11580.04.
E. The limits of insurance required in this Contract may be satisfied by a combination of primary and excess insurance. Any excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of the City (if agreed to in a written contract) before the City’s own insurance shall be called upon to protect it as a named insured.
F. THE CITY RESERVES THE RIGHT TO WITHHOLD ANY PROGRESS
PAYMENTS TO THE CONTRACTOR IN THE EVENT OF NONCOMPLIANCE WITH ANY INSURANCE REQUIREMENTS.
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Additional Insurance Requirements:
Contractor’s pollution liability insurance. Coverage shall provide for liability arising out of sudden, accidental, and gradual pollution, and remediation. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. All activities contemplated in this agreement shall be specifically scheduled on the policy as “covered operations.” The policy shall provide coverage for remediation of the site in the event of an environmental contamination event arising out of the materials, supplies, pr oducts, work, operations, or workmanship.
Transportation pollution liability insurance . Coverage shall be in an amount not less than $5,000,000 combined single limit per accident and shall include Pollution Liability (CA9948) and MCS -90 Endorsements. The policy shall provide coverage for transportation of pollutants/contaminants to and from the job site and the hauling of waste from the project site to the final disposal location, including non-owned disposal sites.
7-1.14 ACCEPTANCE OF CONTRACT.
When the Director has made the final inspection and determines that the Contract work has been completed in all respects in accordance with the Plans and specifications, the Director will recommend that the Goleta City Council formally accept the Contract, and immediately upon and after such Acceptance by the City, the Contractor will be responsible for the work done for a period of one (1) year.
7-1.23 NONDISCRIMINATION.
During the performance of this Contract, Contractor and its subcontractors shall not unlawfully discriminate against any employee or applicant for employment because of race, religion, color, national origin, ancestry, physical handicap, medical condition, marital status, age or sex. Contractor and subcontractors shall insure that the evaluation and treatment of their employees and applicants for employment are free of such discrimination. Contractor and subcontractors shall comply with the provisions of the Fair Employment and Housing Act (Government Code §12900, et seq.) and the applicable regulations promulgated thereunder (California Administrative Code of Regulations, Title 2, §7285.0 et seq.) and other applicable State and Federal regulations pertaining to nondiscrimination and affirmative action which are incorporated into this Agreement by reference and made a part hereof as if set forth in full. Contractor and its subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement.
Contractor shall include the nondiscrimination and compliance provisions of this clause in all subcontracts to perform work under the agreement."
Nondiscrimination
Under 2 CA Code of Regs § 11105:
1. During the performance of this contract, the recipient, contractor, and its subcontractors shall not deny the contract's benefits to any person on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender 127
GCS-19
identity, gender expression, age, sexual orientation, or military and veteran status, nor shall they discriminate unlawfully against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disab ility, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status. Contractor shall insure that the evaluation and treatment of employe es and applicants for employment are free of such discrimination.
2. Contractor shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code, § 12900 et seq.), the regulations promulgated thereunder (Cal. Code Regs., tit. 2, § 11000 et seq.), the provisions of Article 9.5, Chapter 1, Part 1, Division 3, Title 2 of the Government Code (Gov. Code, §§ 11135 -11139.5), and the regulations or standards adopted by the awarding state agency to implement such article.
3. Contractor or recipient shall permit access by representatives of the Department of Fair Employment and Housing and the awarding state agency upon reasonable notice at any time during the normal business hours, but in no case less than 24 hours' notice, to such of its books, records, accounts, and all other sources of information and its facilities as said Department or Agency shall require to ascertain compliance with this clause.
4. Recipient, contractor and its subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement.
5. The contractor shall include the nondiscrimination and compliance provisions of this clause in all subcontracts to perform work under the contract.
Under 2 CA Code of Regs § 11122:
STANDARD CALIFORNIA NONDISCRIMINATION CONSTRUCTION CONTRACT SPECIFICATIONS (GOV. CODE SECTION 12990)
These specifications are applicable to all state contractors and subcontractors having a construction contract or subcontract of $5,000 or more.
1. As used in the specifications:
a. "Act" means the Fair Employment and Housing Act.
b. "Administrator" means Administrator, Office of Compliance Programs, California Department of Fair Employment and Housing, or any person to whom the Administrator delegates authority;
2. Whenever the contractor or any subcontractor subcontracts a portion of the work, it shall include in each subcontract of $5,000 or more the nondiscrimination clause in this contract directly or through incorporation by reference.
3. The contractor shall implement the specific nondiscrimination standards provided in paragraphs 6(a) through (e) of these specifications.
4. Neither the provisions of any collective bargaining agreement, nor the failure by a union with whom the contractor has a collective bargaining agreement, to refer members of any group protected by the Act shall excuse the contractor's obligations under the se specifications, Government Code section 12990, or the regulations promulgated pursuant thereto.5. In order for the nonworking training hours of apprentices and trainees to be counted, such apprentices and trainees must be employed by the contractor duri ng the training period, and the contractor must have made a commitment to employ the apprentices and trainees at the completion of their training, subject to the availability of employment opportunities. Trainees must be 128
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trained pursuant to training programs approved by the U.S. Department of Labor or the California Department of Industrial Relations.
5. In order for the nonworking training hours of apprentices and trainees to be counted, such apprentices and trainees must be employed by the contractor during the training period, and the contractor must have made a commitment to employ the apprentices and trainees at the completion of their training, subject to the availability of employment opportunities. Trainees must be trained pursuant to training programs approved by the U.S. Department of Labor or the California Department of Industrial Relations.
6. The contractor shall take specific actions to implement its nondiscrimination program.
The evaluation of the contractor's compliance with these specifications shall be based upon its effort to achieve maximum results from its actions. The contractor must b e able to demonstrate fully its efforts under steps a. through e. below:
a. Ensure and maintain a working environment free of harassment, intimidation, and coercion at all sites, and at all facilities at which the contractor's employees are assigned to work. The contractor shall specifically ensure that all foremen, superintendents, and other on -site supervisory personnel are aware of and carry out the contractor's obligations to maintain such a working environment. b. Provide written notification within seven (7) working days to the director of the DFEH when the referral process of the union or unions with which the contractor has a collective bargaining agreement has impeded the contractor’s efforts to meet its obligations.
c. Disseminate the contractor ’s equal employment opportunity policy by providing notice of the policy to unions and training, recruitment and outreach programs and requesting their cooperation in assisting the contractor to meet its obligations; and by posting the company policy on bul letin boards accessible to all employees at each location where construction work is performed.
d. Ensure all personnel making management and employment decisions regarding hiring, assignment, layoff, termination, conditions of work, training, rates of pay or other employment decisions, including all supervisory personnel, superintendents, general foremen, on -site foremen, etc., are aware of the contractor ’s equal employment opportunity policy and obligations, and discharge their responsibilities accordingly.
e. Ensure that seniority practices, job classifications, work assignments, and other personnel practices, do not have a discriminatory effect by continually monitoring all personnel and employment related activities to ensure that the equal employment opportunity policy and the contractor ’s obligations under these specifications are being carried out.
7. Contractors are encouraged to participate in voluntary associations that assist in fulfilling their equal employment opportunity obligations. The efforts of a contractor association, joint contractor -union, contractor -community, or other similar group of which the contractor is a member and participant, may be asserted as fulfilling any one or more of its obligations under these specifications provided that the contractor actively participates in the group, makes every effort to assure that the group has a positive impact on equal employment opportunity in the industry, ensures that the concrete benefits of the program are reflected in the contractor ’s workforce participation, and can provide access to documentation that demonstrates the effectiveness of actions taken on behalf of the contractor. The obligation to comply, however, is the contractor’s.
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8. The contractor is required to provide equal employment opportunity for all persons.
Consequently, the contractor may be in violation of the Fair Employment and Housing Act (Government Code section 12990 et seq.) if a particular group is employed in a substantially disparate manner.
9. The contractor shall not use the nondiscrimination standards to discriminate against any person because race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status.
10. The contractor shall not enter into any subcontract with any person or firm decertified from state contracts pursuant to Government Code section 12990.
11. The contractor shall carry out such sanctions and penalties for violation of these specifications and the nondiscrimination clause, including suspension, termination and cancellation of existing subcontracts as may be imposed or ordered pursuant to Government Code section 12990 and its implementing regulations by the awarding agency. Any contractor who fails to carry out such sanctions and penalties shall be in violation of these specifications and Government Code section 12990.
12. The contractor shall designate a responsible official to monitor all employment related activity to ensure that the company equal employment opportunity policy is being carried out, to submit reports relating to the provisions hereof as may be required by OCP and to keep records. Records shall at least include for each employee the name, address, telephone numbers, construction trade, union affiliation if any, employee identification number when assigned, status, (e.g., mechanic, apprentice trainee, helper, or laborer), dates of changes in status, hours worked per week in the indicated trade, rate of pay, and locations at which the work was performed. Records shall be maintained in any easily understandable and retrievable form; however, to the degree that existing records satisfy this requirement, contractors shall not be required to maintain separate records.
7-1.24 CONTRACTOR REGISTRATION.
Registration‟ is added as follows: No contractor or subcontractor may work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. During the performance of this Contract, Contractor and its subcontractors shall have a continuing legal obligation to maintain current registration with the Department of Industrial Relations. Contractor is hereby notified that this project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.”
SECTION 8. PROSECUTION AND PROGRESS
8-1.03 BEGINNING OF WORK.
The Contractor shall begin work within fifteen (15) working days from the date of a “Notice to Proceed” letter, and the Contractor shall thereafter diligently prosecute the work to completion.
The Contractor shall notify the Director, in writing, of his or her intent to commence work at least seventy -two (72) hours before work is begun. The notice shall specify the date on which the Contractor intends to begin work. If a project has more than one (1) location of work, a separate notice shall be given for each location. 130
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Should the Contractor begin work in advance of issuance a “Notice to Proceed,” any work performed in advance of such issuance shall be considered to have been done at Contractor’ s own risk and as a volunteer.
8-1.15 WASTE REDUCTION.
All procurements for Compost, Mulch, and Paper Products made on behalf of the City must comply with Goleta Municipal Code Chapter 8.10.900 “Procurement Requirements for City Departments, Direct Service Providers, and Vendors” a. All paper products and content printing and writing paper shall consist of at least thirty percent (30%) by fiber weight post-consumer fiber; and b. All compost and mulch products must be purchased from a processing facility that does not solely utilize chip and grind methods to produce either product; and
c. All proof of purchase records including weight tickets, receipts, invoices shall be provided to city project manager in a timely manner; and d. Contractor shall work with city project manager to submit all required procurement records to the Environmental Services Division.
All covered projects must comply with Goleta Municipal Code Chapter 8.10 Article IV “Mandatory Recycling of Construction and Demolition Waste” including but not limited to:
a. Complete and submit a Certification of Implementation and submit to Director—five (5) working days before construction begins. b. Receive an approved Certificate of Implementation from the Environmental Services Division
c. Manage and track all project materials as well as waste generated to achieve greater than or equal to sixty-five percent (65%) diversion through waste reduction, reuse, and recycling; and
d. Collect all weight tickets and other records associated with project materials as well as waste generated and provide records to designated city project manager in a timely manner; and
e. At least five (5) working days prior to final inspection/project closeout, complete and submit a Post-Construction Waste Reduction & Recycling Summary Report (WRRS) to Environmental Services Manager (or designee) including the WRRS form, weight tickets, and other relevant records.
SECTION 9. MEASUREMENT AND PAYMENT
9-1.05 STOP PAYMENT NOTICES.
The City may, at its option and at any time, retain amounts due to the Contractor, sums sufficient to cover claims (including costs and attorney' s fees), filed pursuant to California Civil Code Section 9350 et seq.
9-1.06 PARTIAL PAYMENTS.
The City, once in each month, shall cause an estimate in writing to be made by the Engineer. The estimate shall include the total amount of work done and acceptable materials furnished, provided the acceptable materials are listed as eligible for partial payment as materials in the special provisions and are furnished and delivered by the Contractor on the ground and not used or are furnished and stored for use on the contract, 131
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if the storage is within the State of California and the Contractor furnishes evidence satisfactory to the Engineer that the materials are stored subject to or under the control of the Department, to the time of the estimate, and the value thereof. The estimate shall also include any amounts payable for mobilization. Daily extra work reports furnished by the Contractor less than five ( 5) working days before the preparation of the monthly progress estimate shall not be eligible for payment until the following month's estimate.
The amount of any material to be considered in making an estimate will in no case exceed the amount thereof which has been reported by the Contractor to the Engineer on forms properly filled out and executed, including accompanying documentation as therein required, less the amount of the material incorporated in the work to the time of the estimate. Onl y materials to be incorporated in the work will be considered. The estimated value of the material established by the Engineer will in no case exceed the contract price for the item of work for which the material is furnished.
The Department shall retain five percent (5%) of such estimated value of the work done and five percent (5%) of the value of materials so estimated to have been furnished and delivered and unused or furnished and stored as aforesaid as part security for the fulfillment of the Contract by the Contractor.
The Department shall pay monthly to the Contractor, while carrying on the work, the balance not retained, as aforesaid, after deducting therefrom all previous payments and all sums to be kept or retained under the provisions of the contract. No monthly estimate or payment shall be required to be made when, in the judgment of the Engineer, the work is not proceeding in accordance with the provisions of the contract.
No monthly estimate or payment shall be construed to be an acceptance of any defective work or improper materials.
Attention is directed to the prohibitions and penalties pertaining to unlicensed contractors as provided in Business and Professions Code Sections 7028.15(a) and 7031.
9-1.065 PAYMENT OF WITHHELD FUNDS.
Except as otherwise prohibited by law, the Contractor may elect to receive all payments due under the Contract pursuant to Section 9 -1.06 of the se Specifications without any retention. If the Contractor so elects, a deposit with the City of securities with a value equivalent to the retention that would otherwise be withheld by the City shall be made. Said security shall be as provided in California Public Contract Code Section 22300 and shall be approved by the City both as to sufficiency and form. In the alternative, the Contractor may elect to deposit such securities in an escrow account and enter into a standard form Public Works Retention Release/Escrow Agreement. Blank Agreements are available from the Public Works Director and the City Attorney' s Office.
9-1.10 ARBITRATION.
Arbitration is not permitted.
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9-1.11 CLAIMS FOR EXTRA COMPENSATION FOR DELAYS.
It is understood and agreed by the City and the Contractor that the Contractor will incur overhead costs for temporary facilities, superintendence, home office overhead, and similar cost items, and that the costs of such overhead for the full Contract period through the specified completion date are included in the Contractor's lump sum bid amounts included in his accepted Proposal. No additional compensation will be made to the Contractor for claims of increased overhead costs occurring within the originally specified construction Contract period plus any time extensions granted by Change Order. No compensation for extended performance will be granted unless the delay exceeds more than half of the float time available at the time of the delay."
9-1.12 DISPUTES
DISPUTES. Effective January 1, 1991, Section 20104 et seq., of the California Public Contract Code prescribes a process utilizing informal conferences, non -binding judicial supervised mediation, and judicial arbitration to resolve disputes on construction claims of $375,000 or less. Effective January 1, 2017, Section 9204 of the Public Contract Code prescribes a process for negotiation and mediation to resolve disputes on construction claims. The intent of this Section is to implement Sections 20104 et seq. and Section 9204 of the California Public Contract Code. This Section shall be construed to be consistent with said statutes.
CLAIMS. For purposes of this Section, “Claim” means a separate demand by CONTRACTOR, after a change order duly requested in accordance with the terms of this Contract has been denied by the CITY, for (A) a time extension, (B) payment of money or damages arising from Work done by or on behalf of CONTRACTOR pursuant to the Contract, or (C) an amount the payment of which is disputed by the CITY. A “Claim” does not include any demand for payment for which CONTRACTOR has failed to provide notice, request a change order, or otherwise failed to follow any procedures contained in the Contract Documents. Claims governed by this Section may not be filed unless and until CONTRACTOR completes all procedures for giving notice of delay or change and for the requesting of a time extension or change order, including but not necessarily limited to the change order procedures contained herein, and CONTRACTOR’s request for a change has been denied in whole or in part. Claims governed by this Section must be filed no later than fourteen (14) calendar days after a request for change has been denied in whole or in part or after any other event giving rise to the Claim. The Claim shall be submitted in writing to the CITY and shall include on its first page the following in 16 point capital font: “THIS IS A CLAIM.” Furthermore, the claim shall include the documents necessary to substantiate the claim. Nothing in this Section is intended to extend the time limit or supersede notice requirements otherwise provided by contract for the fi ling of claims, including all requirements pertaining to compensation or payment for extra Work, disputed Work, and/or changed conditions. Failure to follow such contractual requirements shall bar any claims or subsequent lawsuits for compensation or payme nt thereon.
Supporting Documentation. The CONTRACTOR shall submit all claims in the following format:
Summary of claim merit and price, reference Contract Document provisions pursuant to which the claim is made
List of documents relating to claim:
Specifications
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Drawings
Clarifications (Requests for Information)
Schedules
Chronology of events and correspondence
Analysis of claim merit
Analysis of claim cost
Time impact analysis in CPM format
Other
If CONTRACTOR’s claim is based in whole or in part on an allegation of errors or omissions in the Drawings or Specifications for the Project, CONTRACTOR shall provide a summary of the percentage of the claim subject to design errors or omissions and shall obtain a certificate of merit in support of the claim of design errors and omissions.
Cover letter and certification of validity of the claim, including any claims from subcontractors of any tier, shall be in accordance with Government Code section 12650 et seq.
CITY’S RESPONSE. Upon receipt of a claim pursuant to this Section, CITY shall conduct a reasonable review of the claim and, within a period not to exceed forty-five (45) calendar days, shall provide CONTRACTOR a written statement identifying what portion of the claim is disputed and what portion is undisputed. Any payment due on an undisputed portion of the claim will be processed and made within sixty (60) working days after the public entity issues its written statement.
If CITY needs approval from City Council to provide the CONTRACTOR a written statement identifying the disputed portion and the undisputed portion of the claim, and the City Council does not meet within the forty-five ( 45) working days or within the mutually agreed to extension of time following receipt of a claim sent by registered mail or certified mail, return receipt requested, CITY shall have up to three working days following the next duly publicly noticed meeting of the City Council after the forty-five (45) working-day period, or extension, expires to provide CONTRACTOR a written statement identifying the disputed portion and the undisputed portion.
Within thirty (30) working days of receipt of a claim, CITY may request in writing additional documentation supporting the claim or relating to defenses or claims CITY may have against the CONTRACTOR. If additional information is thereafter required, it shall be requested and provided pursuant to this subdivision, upon mutual agreement of CITY and the CONTRACTOR.
CITY’s written response to the claim, as further documented, shall be submitted to CONTRACTOR within thirty (30) working days (if the claim is less than $50,000, within fifteen (15) working days) after receipt of the further documentation, or within a period of time no greater than that taken by CONTRACTOR in producing the additional information or requested documentation, whichever is greater.
MEET AND CONFER. If the CONTRACTOR disputes CITY’s written response, or CITY fails to respond within the time prescribed, the CONTRACTOR may so notify CITY, in writing, either within fifteen (15) calendar days of receipt of CITY’s response or within fifteen ( 15) calendar days of CITY’s failure to respond within the time prescribed, 134
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respectively, and demand an informal conference to meet and confer for settlement of the issues in dispute. Upon receipt of a demand, CITY shall schedule a meet and confer conference within thirty (30) calendar days for settlement of the dispute.
MEDIATION. Within ten (10) working days following the conclusion of the meet and confer conference, if the claim or any portion of the claim remains in dispute, CITY shall provide the CONTRACTOR a written statement identifying the portion of the claim that remains in dispute and the portion that is undisputed. Any payment due on an undisputed portion of the claim shall be processed and made within sixty (60) working days after CITY issues its written statement. Any disputed portion of the claim, as identified by CONTRACTOR in writing, shall be submitted to nonbinding mediation, with CITY and CONTRACTOR sharing the associated costs equally. CITY and CONTRACTOR shall mutually agree to a mediator within ten (10) working days after the disputed portion of the claim has been identified in writing unless the parties agree to select a mediator at a later time.
If the Parties cannot agree upon a mediator, each Party shall select a mediator and those mediators shall select a qualified neutral third party to mediate with regard to the disputed portion of the claim. Each Party shall bear the fees and costs charged by its respective mediator in connection with the selection of the neutral mediator.
For purposes of this section, mediation includes any nonbinding process, including, but not limited to, neutral evaluation or a dispute review board, in which an independent third party or board assists the Parties in dispute resolution through negotiation or by issuance of an evaluation. Any mediation utilized shall conform to the timeframes in this section.
Unless otherwise agreed to by CITY and CONTRACTOR in writing, the mediation conducted pursuant to this section shall excuse any further obligation under Section 20104.4 to mediate after litigation has been commenced.
The mediation shall be held no earlier than the date CONTRACTOR completes the Work or the date that CONTRACTOR last performs Work, whichever is earlier. All unresolved claims shall be considered jointly in a single mediation unless a new unrelated claim arises after mediation is completed.
Procedures After Mediation. If following the mediation, the claim or any portion remains in dispute, CONTRACTOR must file a claim pursuant to Chapter 1 (commencing with Section 900) and Chapter 2 (commencing with Section 910) of Part 3 of Division 3.6 of Title 1 of the Government Code. For purposes of those provisions, the running of the period of time within which a claim must be filed shall be tolled from the time CONTRACTOR submits his or her written claim pursuant to subdivision (a) until the time the c laim is denied, including any period of time utilized by the meet and confer conference or mediation.
CIVIL ACTIONS. The following procedures are established for all civil actions filed to resolve claims subject to this Section:
Within sixty ( 60) calendar days, but no earlier than thirty ( 30) calendar days, following the filing or responsive pleadings, the court shall submit the matter to non - 135
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binding mediation unless waived by mutual stipulation of both parties or unless mediation was held prior to commencement of the action in accordance with Public Contract Code section 9204 and the terms of these procedures. The mediation process shall provide for the selection within fifteen (15) calendar days by both parties of a disinterested third person as mediator, shall be commenced within thirty (30) calendar days of the submittal, and shall be concluded within fifteen (15) calendar days from the commencement of the mediation unless a time requirement is extended upon a good cause showing to the court.
If the matter remains in dispute, the case shall be submitted to judicial arbitration pursuant to Chapter 2.5 (commencing with Section 1141.10) of Title 3 of Part 3 of the Code of Civil Procedure, notwithstanding Section 1114.11 of that code. The Civil Discovery Act of 1986 (Article 3 (commencing with Section 2016) of Chapter 3 of Title 3 of Part 4 of the Code of Civil Procedure) shall apply to any proceeding brought under this subdivision consistent with the rules pertaining to judicial arbitration.
In addition to Chapter 2.5 (commencing with Section 1141.10) of Title 3 of Part 3 of the Code of Civil Procedure, (A) arbitrators shall, when possible, be experienced in construction law, and (B) any party appealing an arbitration award who does not obtain a more favorable judgment shall, in addition to payment of costs and fees under that chapter, also pay the attorney’s fees on appeal of the other party.
Government Code Claims. In addition to any and all contract requirements pertaining to notices of and requests for compensation or payment for extra work, disputed work, claims and/or changed conditions, CONTRACTOR must comply with the claim procedures set forth in Government Code sections 900 et seq. prior to filing any lawsuit against the CITY. Such Government Code claims and any subsequent lawsuit based upon the Government Code claims shall be limited to those matters that remain unresolved after all pro cedures pertaining to extra work, disputed work, claims, and/or changed conditions have been followed by CONTRACTOR. If no such Government Code claim is submitted, or if any prerequisite contractual requirements are not otherwise satisfied as specified her ein, CONTRACTOR shall be barred from bringing and maintaining a valid lawsuit against the CITY. A Government Code claim must be filed no earlier than the date the work is completed or the date CONTRACTOR last performs work on the Project, whichever occurs first. A Government Code claim shall be inclusive of all unresolved claims unless a new unrelated claim arises after the Government Code claim is submitted.
9-1.17 PAYMENT AFTER ACCEPTANCE.
Final Payment shall be made in accordance with this section. The Contractor shall, after the completion of the Contract, submit a final estimate of the amount of work done thereunder and the value of such work. Upon approval of the estimate by the Director, the City of Goleta shall pay the entire sum so found to be due after deducting therefrom all previous payments and all amounts to be kept and all amounts to be retained under the provisions of the Contract. All prior partial estimates and payments shall be subject to correction in the final estimate and payment. The final payment shall not be due and payable until the expiration of thirty -five (35) working days from the date of Acceptance of the work by the City Council, and thirty-five (35) calendar days after filing of the Notice of Completion with the County of Santa Barbara.
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No certificate given or payments made under the Contract, except the final certificate or final payment, shall be conclusive evidence of the performance of the Contract, either wholly or in part, and no payment (including the final payment) or certificate shall be construed to be an Acceptance of any defective work or improper materials. Final payment shall not release the Contractor from one (1) year guarantee of the work as provided in Section 7-1.14 ACCEPTANCE OF CONTRACT and Section 2-
1.12 GUARANTEE AND WARRANTY of these Specifications.
END OF CITY OF GOLETA CONSTRUCTION SPECIFICATIONS
137
SECTION VII
SPECIAL PROVISIONS
138
PAGE TOC-1
CITY OF GOLETA
BOOK 2 OF 2
SPECIAL PROVISIONS
FOR
CITYWIDE TRAFFIC SIGNAL UPGRADE PROJECT
CITY PROJECT NUMBER: 9083
Received By:
_________________________
Luz “Nina” Buelna, P.E.
Interim Public Works Director
The Engineers whose stamp and signature appear
herein are in responsible charge of preparing these
plans and specifications.
BID NUMBER: N/A BID OPENING: N/A
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TABLE OF CONTENTS
SPECIAL PROVISIONS .................................................................................................. 1 SCOPE OF SPECIAL PROVISIONS ............................................................................. 1 DIVISION I GENERAL PROVISIONS ........................................................................ 3 1 GENERAL ..................................................................................................................... 3 2 BIDDING ........................................................................................................................ 7 3 CONTRACT AWARD AND EXECUTION ............................................................... 8 4 SCOPE OF WORK ........................................................................................................ 9 5 CONTROL OF WORK .............................................................................................. 11 6 CONTROL OF MATERIALS ................................................................................... 21 7 LEGAL RELATIONS AND RESPONSIBILITY TO THE PUBLIC .................... 24 8 PROSECUTION AND PROGRESS .......................................................................... 31 9 PAYMENT .................................................................................................................... 47 DIVISION II GENERAL CONSTRUCTION ............................................................. 59 10 GENERAL ................................................................................................................. 59 12 TEMPORARY TRAFFIC CONTROL .................................................................... 60 13 WATER POLLUTION CONTROL ........................................................................ 65 14 ENVIRONMENTAL STEWARDSHIP .................................................................. 65 DIVISION III EARTHWORK AND LANDSCAPE .................................................. 75 19 EARTHWORK .......................................................................................................... 75 20 LANDSCAPE ............................................................................................................. 76 DIVISION V SURFACINGS AND PAVEMENTS ...................................................... 76 39 ASPHALT CONCRETE ........................................................................................... 76 DIVISION VIII MISCELLANEOUS CONSTRUCTION ......................................... 77 141
PAGE TOC-4
73 CONCRETE CURBS AND SIDEWALKS ............................................................. 77 77 LOCAL INFRASTRUCTURE ................................................................................. 78 DIVISION X ELECTRICAL WORK .......................................................................... 79 86 GENERAL ................................................................................................................. 79 87 ELECTRICAL SYSTEMS ....................................................................................... 79 DIVISION XI MATERIALS ......................................................................................... 80 TECHNICAL SPECIFICATIONS ................................................................................ 80 APPENDIX A ................................................................................................................. 114 MISCELLANEOUS FORMS AND DOCUMENTS .................................................. 114
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CITYWIDE TRAFFIC SIGNAL UPGRADE PROJECT
CITY PROJECT NO. 9083
SN-1
SPECIAL NOTICES
• Attention is directed to Section 9-1.03 PAYMENT SCOPE of the State Standard Specifications: "Full compensation for work specified in Divisions I, II, and XI is included in the payment for the bid items unless:
1. Bid item for the work is shown on the Bid Item List
2. Work is specified as change order work
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SPECIAL PROVISIONS
FOR THE
CITY OF GOLETA
CITYWIDE TRAFFIC SIGNAL UPGRADE PROJECT
SCOPE OF SPECIAL PROVISIONS
The work described in these Special Provisions shall be performed in conformance with the latest editions of the 2018 State Standard Specifications and the most current Revised Standard Specification dated April 15, 2022. Standard Special Provisions, and Plans , City of Goleta Construction Specifications, City of Goleta Design and Construction Standards, Change Orders using the 2018 State Standard Specifications and Revised Standard Specifications , Standard Special Provisions, and Plans, except insofar as these Special Provisions may modify them.
Numbering in these Special Provisions conforms to that in the State Standard Specifications. The existence of a Section in these Special Provisions means that the corresponding Section in the State Standard Specifications is modified in some respect. Unless otherwise specified, the modified State Standard Specification Provisions are deleted entirely, and the provisions of these Special Provisions are substituted.
The construction materials, payments, etc., for items of work shown in the proposal and on the plans, but not specifically mentioned in these Special Provisions are referred to the State Standard Specifications for conformance.
DISCREPANCIES AND OMISSIONS
Any discrepancies or omissions found in the Contract Documents shall be reported to the Engineer immediately. The Engineer will clarify discrepancies or omissions, in writing, within reasonable time.
In resolving inconsistencies among two or more Sections of the Contract Documents, precedence shall be given in the following order:
1. Change Orders using the 2018 State Standard Specifications and Revised Standard Specifications, Standard Special Provisions, and Plans
2. Addenda
3. The Agreement
4. Special Provisions upon Specifications
5. Plans shall govern in matters of quantity and measurement
6. Specifications govern in matters of quality
7. Profile Plans govern upon Layout Plans
8. Specific Notes shall govern over other/general notes
9. Larger scale drawings shall govern within smaller scale ones
10. Detail plans govern over State Standard Plans
11. Figured or numerical dimensions govern over dimensions obtained by scaling.
12. 2018 State Standard Specifications and Revised Standard Specifications, Standard Special Provisions, and Plans
13. City of Goleta Construction Specifications
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14. County of Santa Barbara Engineering Design Standards
15. Where provisions of codes, safety orders, Contract Documents, referenced manufacturers’ specifications or industry standards are in conflict, the more restrictive and higher quality shall govern.
16. Addenda shall take precedence over all Sections referenced therein. Figure dimensions on Drawings shall take precedence over general Drawings.
ORGANIZATION
Special provisions are under headings that correspond with the main-section headings of the State Standard Specifications. A main-section heading is a heading shown in the table of contents of the State Standard Specifications.
Each special provision begins with a revision clause that describes or introduces a revision to the State Standard Specifications as revised by any revised standard specification.
Any paragraph added or deleted by a revision clause does not change the paragraph numbering of the State Standard Specifications for any other reference to a paragraph of the State Standard Specifications.
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
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DIVISION I GENERAL PROVISIONS
1 GENERAL
Add or replace the various items of Section 1-1.07:
Whenever in the State Standard Specifications, Special Provisions, Notice to Contractors, Proposal, Contract, or other contract documents, the following terms are used, the intent and meaning must be interpreted as follows:
Agency: City of Goleta
Allowance: “Allowance” shall mean an amount of money set aside under the Contract for a special purpose identified and defined in the Contract Documents. See Section 2-1.09A MANDATORY CITY REQUIRED ALLOWANCES.
State: California Department of Transportation or City of Goleta to be interpreted by the Engineer Department: City of Goleta
Director: City of Goleta Public Works Director
District: The Public Works Department, City of Goleta
When a submittal is to be made to METS or to OSD, submit the items to the Engineer unless otherwise noted.
Engineer: The Director of Public Works, City of Goleta, acting either directly or through properly authorized agent or consultants.
Final Completion : The date when the Work is 100% complete, including completion and acceptance of all punch list corrections, as built submittal, operation and maintenance manuals, warranty checklist, and plant establishment, as certified by the Engineer.
References to the Bidder’s Exchange means the City of Goleta References to Notice to Bidders means Notice to Contractors References to the Department's Certification Program for Suppliers of Asphalt means Caltrans’ Certification Program for Suppliers of Asphalt.
References to the Department’s Construction Site Best Management Practices (BMP) Manual means Caltrans’.
References to the Department’s Construction Site Monitoring Program (CSMP) Guidance Manual means Caltrans’.
References to the Department’s Dispute Resolution Advisor Candidates List refers to Caltrans’.
References to the Department’s Division of Construction Website means Caltrans’.
References to the Department’s Falsework Manual means Caltrans’ manual.
References to the Department’s Field Guide for Construction Site Dewatering means Caltrans’.
References to the Department's Field Guide to Partnering on Caltrans Construction Projects means Caltrans’.
References to the Department’s Materials Plant Quality Program means Caltrans’.
References to the Department's Partnering Facilitator Standards and Expectations means Caltrans’.
References to the Department’s Quality Control Manual for Hot Mix Asphalt Production and Placements means Caltrans’.
References to the Department’s Soil and Rock Logging, Classification, and Presentation Manual means Caltrans’.
References to the Department’s Storm Water Pollution Prevention Plan (SWPPP) and Water Pollution Control Plan means the project SWPPP.
References to the Department's Traffic Operations Website means Caltrans’ website. 147
CITYWIDE TRAFFIC SIGNAL UPGRADE PROJECT
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References to the Department's Transportation Permits Manual means the Department’s.
References to the Department’s Value Analysis Team Guide means Caltrans’.
References to Geotechnical Services website means Caltrans’ Website.
References to Geotechnical Services means the Engineer.
References to the METS Website means the Caltrans METS Website.
Add to section 1-1.06:
APS Accessible Pedestrian Signal
CSC conductor signal cable
EA Each
NTP Notice to Proceed
(P) Partial Payment
QA quality assurance
QC quality control
LF Linear Foot
SF Square Feet
SY Square Yards
Replace the following glossary terms in Section 1-1.07B with:
Authorized Laboratory: Independent testing laboratory (1) not employed or compensated by any subcontractor or subcontractor ’s affiliate providing other services for the Contract and (2) authorized by Caltrans.
Bid Item List: List of bid items and the associated quantities. The verified Bid Item List is the Bid Item List with verified prices. The Contract Proposal of Low Bidder is the verified Bid Item List.
After Contract award, interpret a reference to the Bid Item List as a reference to the verified Bid Item List.
California Test: Caltrans-developed test for determining work quality. For California Tests, go to the METS Web site.
Department: City of Goleta
Director: City of Goleta Public Works Director
Engineer: The Director of Public Works, City of Goleta, acting either directly or through properly authorized agent or consultants.
Material Source Facility Audit: Self-audit and a Caltrans audit evaluating a facility’s capability to consistently produce materials that comply with Caltrans standards.
Plans: State Standard plans, revised standard plans, and project plans.
1. State Standard Plans: The 2018 Standard Plans of the Department of Transportation of the State of California.
2. Revised Standard Plans: The Revised Standard Plans of the Department of Transportation of the State of California dated 04-15-22.
3. Project Plans: Drawings specific to the project, including authorized shop drawings Schedule:
1. Baseline Schedule: Initial schedule showing the original work plan starting on the date of Contract approval. This schedule shows no completed work to date and no negative float or negative lag to any activity.
2. Updated Schedule: Current schedule developed from the accepted baseline and any subsequent accepted update schedules through regular monthly review to incorporate 148
CITYWIDE TRAFFIC SIGNAL UPGRADE PROJECT
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SP-5
actual past progress.
Specifications: State Standard Specifications, revised standard specifications, special provisions
1. State Standard Specifications: Specifications standard to Caltrans’ construction projects.
These specifications are in a book titled Standard Specifications 2018.
2. Revised Standard Specifications: New or revised standard specifications. These specifications are in a section titled Revised Standard Specifications in a book titled REVISIONS TO THE STANDARD SPECIFICATIONS 2018 dated 04-15-22.
3. Special Provisions: Specifications specific to the project.
Structure Design: City of Goleta Department of Public Works
Add to Section 1-1.07B:
Caltrans: California Department of Transportation as defined in St. & Hwy Code section 20 and authorized in St. & Hwy Code section 90; its authorized representatives.
Office Engineer: City of Goleta
Project biologist: A USFWS-approved biologist provided by the City
Replace row 12 in the table in the 1st paragraph of Section 1-1.08 Districts, with:
1750 E 4TH ST 1750 E 4TH ST
12 Orange (Ora) STE 100 STE 100
SANTA ANA CA SANTA ANA CA
92705-3909
Replace the 9th row in the table of Section 1-1.11 Websites, Addresses, and Telephone Numbers, with:
Department of
Conservation,
Division of
Mine
Reclamation
http://www.conservation.ca.gov/
dmr
--
-
-
In addition to Section 1-1.11 Websites, Addresses, and Telephone Numbers, the following shall apply:
Authorized
ADSC
Standard
Mitigation
Plan
https://dot.ca.gov/-/media/dot-
media/programs/engineering/d
ocuments/20201214-
caltransapprovedadscstandar
dmitigationplan-a11y.pdf
--
--
Data
Interchange
for Materials
Engineering
https://dime.dot.ca.gov
MATERIALS
ENGINEERING AND
TESTING SERVICES
DEPARTMENT OF
TRANSPORTATION
5900 FOLSOM BLVD
SACRAMENTO CA
95819-4612
(916)
227-
5238
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CITYWIDE TRAFFIC SIGNAL UPGRADE PROJECT
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SP-6
Division of
Safety:
MASH
devices
https://dot.ca.gov/programs/safe
ty- programs/mash -- --
SWRCB,
Land
Disposal
Program
https://www.waterboards.ca.go
v/water_issues/programs/land_
disposal/w
alist.html
-- --
1-1.12 MISCELLANEOUS
Make checks and bonds payable to the City of Goleta.
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
150
2 BIDDING
Add to Section 2-1.01:
2-1.01 GENERAL
The bidder’s attention is directed to the provisions in Section 2, “Bidding”, of the Standard Construction Specifications for the requirements and conditions which he/she must observe in the preparation of the proposal form and the submission of the bid.
Add to Section 2-1.03:
2-1.03.1 OBTAINING PLANS AND SPECIFICATIONS
All Contract Documents and the Proposal Forms for bidding this project, may be obtained at PlanetBids at http://www.planetbids.com/. The service requires that the Contractor establish a username and password in order to download and/or order plans and specifications.
Replace Section 2-1.05 with:
2-1.05 CONFLICT OF INTERESTS
In conformance with Public Contract Code Section 7106, a Noncollusion Affidavit is included in the Bid Book. Signing the Bid Book shall also constitute signature of the Noncollusion Affidavit.
The Contractor, sub-recipient or subcontractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract. The contractor shall carry out applicable requirements of Title 49 CFR (Code of Federal Regulations), Part 26 in the award and administration of US DOT -assisted contracts. F ailure by the Contractor to carry out these requirements is a material breach of this contract, which may result in the termination of this contract or such other remedy, as the recipient deems appropriate.
Each subcontract signed by the bidder must include this assurance.
Replace Section 2-1.06A with:
2-1.06A General
The requirements specified in of the State Standard Specifications shall be replaced as follows:
Bids must be submitted to the City of Goleta’s Planet Bids portal as outlined in the Notice to Contractors and shall be submitted no later than the date and time of public submittal of proposals as specified in the Notice to Contractors. Any addenda to these Special Provisions or other contract documents shall be acknowledged where indicated.
2-1.06.A(1) QUESTIONS
Questions shall be submitted in writing to http://www.planetbids.com/ no later than (5) five working days prior to the bid opening. Questions submitted after the above listed deadline will not be addressed and will be returned to the Contractor. The City will respond in writing to the questions (3) three working days prior to the bid opening.
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Add to Section 2-1.10:
2-1.10.1 REQUIRED LISTING OF SUBCONTRACTORS
The bidder’s attention is directed to other provisions of said Act related to the imposition of penalties for a failure to observe its provisions by using unauthorized Subcontractors or by making unauthorized substitutions.
A sheet for listing the Subcontractors, as required herein, is included in the Proposal.
Add to Section 2-1.34:
2-1.34 WARRANTY BOND
The Contractor shall execute and submit a completed Warranty Bond provide by the City for the Project. The Warranty Bond shall be submitted prior to the Notice of Completion date.
Nothing in the Contract Documents shall be construed to limit, relieve or release the Contractor’s, subcontractor’s and/or equipment supplier’s liability to the City for damages sustained as the result of latent defects in the equipment furnished or work performed.
Further, nothing in the Contract Documents shall be deemed to be a waiver by the City of any rights or remedies, or time limits in which to enforce such rights or remedies, that it may have against the Contractor, subcontractors, suppliers of the equipment and work performed under the Contract Documents.
3 CONTRACT AWARD AND EXECUTION
The bidder's attention is directed to the provisions in Section 3 CONTRACT AWARD AND EXECUTION of the State Standard Specifications and these Special Provisions.
Add to Section 3-1.01:
3-1.01 AWARD OF CONTRACT
The award of contract, if it is to be awarded, will be to the lowest responsible bidder whose proposal complies with all the requirements prescribed.
The project has been set up using a Base Bidformat. The City of Goleta shall determine the lowest responsible, responsive bidder based on the lowest total of the Base Bid plus the Allowances. The City of Goleta, if it chooses to award, shall award the contract to the lowest responsible, responsive bidder based on the lowest total of the Base Bid plus the allowances. Depending on budget constraints, the actual project may, at the City’s discretion, include items from only the Base Bid. The Contractor must submit pricing for all Base Bid items and add the City’s Allowances and shown in the Bid Items. No response or a response of zero on any bid items will be deemed a non-responsive bid.
Allowances are for bidding purposes only. The allowances may be extended, reduced, or deleted at the discretion of the Engineer, with no change in the unit bid price.
The bidder's attention is directed to the provisions in Section 3 CONTRACT AWARD AND EXECUTION of the State Standard Specifications and these Special Provisions for the requirements and conditions concerning award and execution of contract.
152
Bid protests shall be submitted as outlined in the Notice to Contractors.
The contract shall be executed by the successful bidder and shall be returned, together with the contract bonds, to the Agency so that it is received within ten (10) working days after the bidder has received the contract for execution. Failure to do so shall be just cause for forfeiture of the proposal guaranty. The executed contract documents shall be delivered to the office of the City Clerk at 130 Cremona Drive, Suite B, Goleta, California 93117.
Replace Section 3-1.18 with:
3-1.18 CONTRACT EXECUTION
Attention is directed to Book 1 “Bid Book”. The successful bidder must sign the Contract.
Deliver to the office of the City Clerk at 130 Cremona Drive, Suite B, Goleta, California 93117.
1. Signed Contract
2. Contract bonds
. Documents identified in Section 3-1.07
4. A Form 1273 Certification from every subcontractor
The Engineer must receive these documents before the 10th working day after the bidder receives the contract.
The bidder's security may be forfeited for failure to execute the contract within the time specified (Pub Cont Code §§ 10181, 10182, and 10183).
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
4 SCOPE OF WORK
Add to Section 4-1.01:
4-1.01 GENERAL
The Project includes, without limitation, furnishing all necessary labor, materials, equipment and other incidental and appurtenant Work necessary to satisfactorily complete the Project, as more specifically described in the Contract Documents. This Work will be performed in strict conformance with the Contract Documents, permits from regulatory agencies with jurisdiction, and applicable regulations. The quantity of Work to be performed and materials to be furnished are approximations only, being given as a basis for the comparison of Bids. Actual quantities of Work to be performed may vary at the discretion of the City Engineer. Major work components include installation of 2070 controllers, vehicle heads with 12” signal indications , yellow retroreflective backplates, mounting brackets, Accessible Pedestrian Signals (APS) pedestrian push buttons, installation of Advance Dilemma Zone Detector units and integration of Dilemma Zone operations and settings with City’s existing traffic management system , and implementation of Leading Pedestrian Interval (LPI).
Add to Section 4-1.05:
153
4-1.05C SIGNIFICANT CHANGES IN THE CHARACTER OF WORK
1. The Engineer reserves the right to make, in writing, at any time during the work, such changes in quantities and such alterations in the work as are necessary to satisfactorily complete the project. Such changes in quantities and alterations shall not invalidate the contract nor release the surety, and the contractor agrees to perform the work as altered.
2. If the alterations or changes in quantities significantly change the character of the work under the contract, whether such alterations or changes are in themselves significant changes to the character of the work or by affecting other work cause such other work to become significantly different in character, an adjustment, excluding anticipated profit, will be made to the contract. The basis for the adjustment shall be agreed upon prior to the performance of the work. If a basis cannot be agreed upon, then an adjustment will be made either for or against the contractor in such amount as the engineer may determine to be fair and equitable.
3. If the alterations or changes in quantities do not significantly change the character of the work to be performed under the contract, the altered work will be paid for as provided elsewhere in the contract.
4. The term “significant change” shall be construed to apply only to the following circumstances:
• When the character of the work as altered differs materially in kind or nature from that involved or included in the original proposed construction; or • When a major item of work, as defined elsewhere in the contract, is increased in excess of 125 percent or decreased below 75 percent of the original contract quantity. Any allowance for an increase in quantity shall apply only to that portion in excess of 125 percent of original contract item quantity, or in case of a decrease below 75 percent, to the actual amount of work performed.
Add to Section 4-1.06:
4-1.06 DIFFERING SITE CONDITIONS (23 CFR 635.109)
In addition to Section 4-1.06 DIFFERING SITE CONDITIONS (23 CFR 635.109) of the State Standard Specifications the following shall apply.
During the progress of the work, if subsurface or latent physical conditions are encountered at the site differing materially from those indicated in the contract or if unknown physical conditions of an unusual nature, differing materially from those ordinarily encountered and generally recognized as inherent in the work provided for in the contract, are encountered at the site, the party discovering such conditions shall promptly notify the other party in writing of the specific differing conditions before the site is disturbed and before the affected work is performed.
Upon written notification, the engineer will investigate the conditions, and if it is determined that the conditions materially differ and cause an increase or decrease in the cost or time required for the performance of any work under the contract, an adjustment, excluding anticipated profits, will be made and the contract modified in writing accordingly.
The engineer will notify the contractor of the determination whether or not an adjustment of the contract is warranted.
154
No contract adjustment which results in a benefit to the contractor will be allowed unless the contractor has provided the required written notice.
The Contractor will be allowed ten ( 10) working days from the notification of the Engineer's determination of whether or not an adjustment of the contract is warranted, in which to file a notice of potential claim in conformance with the provisions of Section 5-
1.43 POTENTIAL CLAIMS AND DISPUTE RESOLUTION of the State Standard Specifications and as specified herein; otherwise the decision of the Engineer shall be deemed to have been accepted by the Contractor as correct. The notice of potential claim shall set forth in what respects the Contractor's position differs from the Engineer's determination and provide any additional information obtained by the Contractor. The notice of potential claim shall be accompanied by the Contractor's certification that th e following were made in preparation of the bid: a review of the contract, a review of the "Materials Information,", and an examination of the conditions above ground at the site.
Supplementary information, obtained by the Contractor subsequent to the fi ling of the notice of potential claim, shall be submitted to the Engineer in an expeditious manner.
Replace Section 4-1.07C with:
4-1.07C VALUE ANALYSIS WORKSHOP
Not Used
Add to Section 4-1.13:
4-1.13 CLEAN UP
In addition to the requirements of Section 4-1.13 CLEANUP of the State Standard Specifications, the following shall apply:
The Contractor shall remove all temporary pavement delineation.
Prior to submitting the final payment request, the Contractor shall remove all reference markings (i.e. USA markings, striping reference points, utility reference points) placed during the course of work.
Full compensation for conforming to the requirements of this section shall be considered as included in the prices paid for the various contract items and no additional compensation will be allowed therefor.
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
5 CONTROL OF WORK
Replace Section 5-1.05 with:
5-1.05 ORDER OF WORK
The Contractor shall prepare a traffic control plan that conforms to Section 12, Temporary Traffic Control of these Special Provisions.
155
The work shall be performed in conformance with the phases of construction shown on the Contractor's Traffic Control Plan. Non-conflicting work in subsequent phases may proceed concurrently with work in preceding phases.
The first order of work shall be clearing and grubbing.
Replace Section 5-1.07 with:
5-1.07 SUPERINTENDENCE
The Contractor shall designate in writing before starting work, an authorized representative who shall have the authority to represent and act for the Contractor. When the Contractor is comprised of 2 or more persons, firms, partnerships or corporations functioning on a joint venture basi s, the Contractor shall designate in writing before starting work, the name of one authorized representative who shall have the authority to represent and act for the Contractor.
The authorized representative shall be present at the site of the work at all times while work is actually in progress on the contract. When work is not in progress and during periods when work is suspended, arrangements acceptable to the Engineer shall be made for any emergency work which may be required. Whenever the Contractor or the Contractor's authorized representative is not present on any particular part of the work where it may be desired to give direction, orders will be given by the Engineer, which shall be received and obeyed by the superintendent or foreman who may have charge of the particular work in reference to which the orders are given. Any order given by the Engineer, not otherwise required by the specifications to be in writing, will on request of the Contractor, be given or confirmed by the Engineer in writing.
Replace Section 5-1.08 with:
5-1.08 INSPECTION
All work is subject to inspection and approval by the Engineer. The Contractor shall notify the Engineer, along with all affected utility companies, two (2) working days in advance of the start of work to coordinate and schedule inspection staff.
The City will provide one (1) inspection and one (1) resident engineering cost on 8-hour day and 40-hour week basis only excluding designated City, State, or Federal holidays.
The Contractor shall reimburse the City in the amount of $185.00 per hour for the actual cost of all inspection and $250 per hour for Resident Engineer cost in excess of the hours of work specified here, outlined in the lane closure charts, and working hours or inspection performed during designated City, State, or Federal holidays. Designated City holidays are listed in Section 8-1.04A “Construction Working Hours.”
The Contractor shall provide a competent person during normal working hours to assist the Engineer, when required, in checking the Contractor’s layout and for measuring quantities for payment purposes. The Contractor shall cooperate with the Engineer so that checking and measuring may be accomplished with the least interference to the Contractor’s operations.
156
No additional compensation will be made to the Contractor for fulfilling these requirements.
Add to the end of Section 5-1.09A:
The Department encourages the project team to exhaust the use of partnering in dispute resolution before engagement of an objective third party.
For certain disputes, a facilitated partnering session or facilitated dispute resolution session may be appropriate and effective in clarifying issues and resolving all or part of a dispute.
To afford the project team enough time to plan and hold the session, a maximum of twenty (20) working days may be added to the D ispute Resolution Board referral time following the Engineer's response to a Supplemental Potential Claim Record.
To allow this additional referral time, the project team must document its agreement and intention in the dispute resolution plan of the partnering charter. The team may further document agreement of any associated criteria to be met for use of the additional referral time.
If the session is not held, the DRB referral time remains in effect as specified in Section 5-1.43 POTENTIAL CLAIMS AND DISPUTE RESOLUTION.
Add to the end of Section 5-1.13:
5-1.13 SUBCONTRACTING
In addition to the requirements of Section 5 -1.13 SUBCONTRACTING of the State Standard Specifications, and in accordance with the requirements of Section 4100 to 4113, inclusive, of the Government Code, each bidder shall list in his proposal the name and business address of each Subcontractor to whom the bidder proposes to subcontract all or a portion of the work. Said list shall include a description of the portion of the work which will be done by each Subcontractor. A sheet for listing the Subcontractor ’s, as required, is included in the proposal.
Add to Section 5-1.16:
5-1.16 REPRESENTATIVE
In addition to the requirements of Section 5 -1.16 REPRESENTATIVE of the State Standard Specifications, the Contractor must have a representative onsite at all times while work is in progress that has decision making authority.
Add to Section 5-1.23:
The Contractor is required to use Construction Management Information System Software (CMIS) for all project documents and submittals, at the Contractor’s expense.
5-1.23A GENERAL
In addition to the requirement of Section 5-1.23A GENERAL the following shall apply:
REVIEW TIMEFRAME:
1. Except as may be provided in technical specifications, a submittal will be 157
returned as specified in the State Standard Specifications.
2. When a submittal cannot be returned within the specified period, Engineer will, within a reasonable time after receipt of the submittal, give notice of the date by which that submittal will be returned.
3. The Engineers acceptance of progress schedule containing submittal review times less than those specified or agreed to in writing by Engineer will not constitute Engineer’s acceptance of review times.
4. Critical submittals:
a) Contractor will notify Engineer in writing that timely review of a submittal is critical to the progress of Work.
5. The Engineer will provide decision on request.
a) Written acceptance of request.
b) Written agreement by Engineer to reduce submittal review time will be made only for unusual situations.
c) Written rejection of request.
SUBMITTAL REVIEW COSTS:
1. The City’s cost for review of submittals for the same proposed materials, equipment or work shall be apportioned as follows:
a. The cost of review of the initial submittal and the first revised submittal will be borne by the City.
b. The cost to review all additional revised submittals after the first revised submittal will be charged to the Contractor at $500 per submittal . The cost of review shall include, without limitation, administrative, design and engineering activities directly related to review of submittals. c. If a submittal is approved and the Contractor elects to submit an alternate item for review for the same application, the Contractor shall be responsible for the review costs for the alternate submittal at $500 per submittal . The cost of review shall include, without limitation, administrative, design and engineering activities directly related to review of submittals.
Delete item 2 in the list in the 3rd paragraph of section 5-1.23B(2).
Add to Section 5-1.23B(2):
Each PDF e-mail attachment must not exceed 25 MB in size. The e -mail message must not exceed 50 MB in size.
Each electronic e-mail submission must:
1. Be in PDF format
2. Have a resolution of at least 300 dpi
3. Contain the following information in the subject line:
3.1. "Shop Drawing Submittal"
3.2. Contract number
3.3. Bid item number
3.4. If separate e -mails are needed to accommodate large files, indicate the total number of e-mails included in the submittal
4. List each PDF file and its number of pages
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Use the following naming convention for PDF files the Contractor submits:
For shop drawings:
Contract number_Specification Number_Bid item number_Submittal Name Example: 12-345678_1-12_123_XXX.PDF
If submittal of more than 1 copy or set of shop drawings or calculations is specified, submit only 1 electronic copy.
After submitting the Contractor’s electronic files, send a notification of the Contractor’s electronic submittal to the Engineer. Include the names of the submitted files.
Upon completion of review, the City returns 1 electronic copy with the date of authorization.
Add to Section 5-1.24
CONTRACTOR’S DAILY REPORTS
The Contractor shall maintain daily job reports recording all significant activity on the project, including number of workers on site, names and job classification of employees, active construction equipment used, notable deliveries, work activities, delays, interruptions or any problems encountered.
The Contractor shall submit a Contractor’s Daily Report form, for approval by the Engineer, to record this information and submit this form to the Engineer no later than the following morning for the previous work day. If this is not submitted on time, the City shall withhold $500/day until this report is turned in.
If there is no work performed on any given day, the Contractor shall note the reasons for no work and submit a daily report to the Engineer on those days also.
Failure to stay current with daily reporting will be just cause for the Owner not processing a progress payment until reports are submitted.
Add to Section 5-1.25:
5-1.25 RECORD DRAWINGS
The Contractor shall maintain a neat and accurate marked set of record drawings showing the final locations and layout of roadways, piping and conduit; structures; and other facilities. Maintain record drawings electronically on a Bluebeam Studio Project and grant access to the Engineer. Drawings shall be kept current weekly, with all work instructions and change orders, and construction adjustments. Drawings shall be subject to the inspection of the Engineer at all times and progress payments, or portions thereof, may be withheld if drawings are not accurate and current. Pipe material shall be added to drawings, if not denoted on contract drawings. Prior to acceptance of the work, the Contractor shall deliver to the Engineer one set of neatly marked record drawings accurately showing the information required above.
Record drawings shall be submitted and approved by the Engineer in accordance of these Special Provisions.
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Full compensation for conforming to the requirements of this Section shall be considered as included in the prices paid for the various contract items and no additional compensation will be allowed therefore.
5-1.26 CONSTRUCTION SURVEYS:
The requirements specified in of the State Standard Specifications shall be replaced as follows:
The Contractor shall be responsible to hire a licensed land surveyor to provide all surveys to control the lines, elevations and dimensions of the work in conformance with the plans.
Any deviation from the lines, elevations and dimensions shown on the plans must receive prior approval from the Engineer. Where new construction connects to existing facilities, the Contractor shall check and establish the exact location prior to construction of the facility.
All stakes or marks will be provided by the Contractor as necessary to establish the lines and grades required for the completion of the work specified in the State Standard Specifications, on the plans, and in these Special Provisions.
The Contractor shall be responsible for the accuracy of his/her own layout work and shall be responsible and liable for the preservation of all established lines, grades and layout points. Stakes damaged or destroyed by the public or operations of the Contractor will be replaced at the Contractor’s expense.
Preservation and protection of survey monuments and markers encountered along the line of the work shall conform to the following: The Contractor shall notify the Engineer in writing of monuments that will be encountered and shall not be removed or damaged.
If a monument is determined by the Engineer to have been damaged or removed during the course work of the work by the Contractor and, notification is not made as described above, or markers are removed which are not in conflict with construction, the Contractor shall be responsible for the cost of referencing, resurvey, and replacement of the monument or marker. Replacement of Survey monuments and boxes shall be as set forth under Section 8771 of the California Business and Professions Code.
Prior to the start of work, the Contractor shall notify the Engineer of monuments encountered within the limits of the excavation identified in the field and as shown on the Plans. If monuments need to be replaced as a result of the Contractor’s activities to complete contract work, the replacement of the monument will be paid for as outlined in section 78-2 SURVEY MONUMENTS of these Special Provisions.
Replace Section 5-1.28 of the RSS with:
5-1.28 PROJECT SAFETY SUPERVISOR AND REVIEWS
The Contractor’s assigned project safety supervisor must perform and document project safety reviews with the Engineer:
Safety Supervisor – The Contractor shall appoint an employee as safety supervisor 160
who is qualified and authorized to supervise and enforce compliance with the Safety Program. The Contractor shall notify the Engineer in writing prior to the commencement of work of the name of the person who will act as the Contractor’s safety supervisor and furnish the safety supervisor's resume to the Engineer.
The Contractor will, through and with its Safety Supervisor, ensure that all of its employees and its Subcontractors of any tier, fully comply with the Project Safety Policies/Plan. The Safety Supervisor shall be a full-time employee of the Contractor whose responsibility shall be for supervising compliance with applicable safety requirements on the Project site and for developing and implementing safety training classes for all job personnel. The City shall have the authority to require removal of the Contractor’s Safety Supervisor if the representative is judged to be improperly or inadequately performing the duties; however, this authority shall not in any way affect the Contractor’s sole responsibility for performing this work safely, nor shall it impose any obligation upon the City to ensure the Contractor performs its work safely.
Safety and Protection – The Contractor shall take all necessary precautions to prevent damage, injury, and loss to:
1. All employees on the Project, employees of all subcontractors, and other persons and organizations who may be affected thereby;
2. All the Work and materials and equipment to be incorporated therein, whether in storage on or off the site; and
3. Other property at the site or adjacent thereto, including trees, shrubs, lawns, walks, wetlands, pavements, roadways, structures, utilities, and underground facilities not designated for removal, relocation, or replacement in the course of construction.
The Contractor shall comply with all applicable laws and regulations of any public body having jurisdiction for the safety of persons or property or to protect them from damage,
injury or loss and shall erect and maintain all necessary safeguards for such safety and protection. The Contractor shall notify owners of adjacent property and of underground facilities and utility districts when prosecution of the Work may affect them an d shall cooperate with them in the protection, removal, relocation, and replacement of their property. All injury or loss to any property caused, directly or indirectly, in whole or in part, by the Contractor, any subcontractor, supplier or any other perso n or organization directly or indirectly employed by any of them to perform or furnish any of the Work or anyone for whose acts any of them may be liable, shall be remedied by the Contractor.
Replace Section 5-1.29 of the RSS with:
5-1.29 JOB HAZARD ANALYSES
The requirements specified in of the State Standard Specifications shall be replaced as follows:
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Safety Program – The Contractor shall establish, implement, and maintain a written injury prevention program as required by Labor Code Section 6401.7 and CA Code of Regs § 3203(a)(4) and 1511(b) . Before beginning the Work, the Contractor shall file with the Engineer a written Contractor Safety Program that provides for the implementation of all of the Contractor’s safety responsibilities and a job hazard analysis in connection with the Work at the Project site and the coordination of that program and its associated procedures and precautions with safety programs, precautions and procedures of each of its Subcontractors and other Contractors performing work at the Project site. The Contractor shall be solely responsible for initiating, maintaining, monitoring, coordinating, and supervising all safety programs, precautions, and procedures in connection with the Work and for coordinating its programs, precautions, and procedures of the other Contractors and Subcontractors performing the Work at the Project site. The Safety Program should contain all the necessary elements for the Contractor to administer its program on the Project site. At a minimum, this written Safety Program shall address the elements required by Labor Code Section 6401.7 and CA Code of Regs § 3203(a)(4).
Submit each job hazard analysis as an informational submittal. Each job hazard analysis must identify the following:
1. Work activity description
2. Existing and predictable hazards associated with the work activity
3. Hazard control measures, preventative, or corrective actions to be taken for the work activity
Submit each job hazard analysis at least five (5) working days before the start of a work activity. During the project safety reviews required under Section 5 -1.28, discuss job hazard analyses for active work activities and work activities planned to start within five (5) working days.
Submit a revised job hazard analysis when equipment or methods change results in a change to the hazards previously identified. Submit a revised job hazard analysis within one working day of the identified change.
Add to Section 5-1.32
Section 5-1.32 AREAS FOR USE:
Personal vehicles of the Contractor’s employees must not be parked on the traveled way or shoulders, including sections closed to traffic.
Add to Section 5-1.36
5-1.36 PROPERTY AND FACILITY PRESERVATION
In addition to Section 5-1.36 PROPERTY AND FACILITY PRESERVATION of the State Standard Specifications the following shall apply . The Contractor shall protect existing pavement, striping, manholes, utilities, sidewalks, curbs, gutter, curb ramps, valley gutters, and driveways at all equipment crossings. The Contractor shall provide materials to shore and brace excavation areas in or der to prevent existing structures, private properties and permanent improvements from failure or damage during construction. If requested, provide shoring design calculations and details for review by the Engineer.
Damage to existing structures, private properties, and permanent improvements due to 162
construction work conducted by the Contractor shall be restored to existing or better condition with no additional cost to the City.
Add to the list in the RSS of Section 5-1.36A:
12. Existing hardscape
13. Retaining walls
14. Trees, shrubs, other plants
15. Irrigation facilities
Replace Reserved in Section 5-1.36C(2) with:
The Contractor is responsible for the care and protection of all materials and equipment until the completion and final acceptance of the work.
The Contractor shall provide protection to the project site against trespass, vandalism or theft during the Maintenance Period. Any damage caused by the lack of adequate site protection shall be repaired or replaced at no additional cost to the City.
5-1.43 POTENTIAL CLAIMS AND DISPUTE RESOLUTION
In addition to the requirement outlined in section 5 -1.43 Potential Claims and Dispute Resolution the City shall follow Caltrans’s dispute resolution process.
Replace the 2nd paragraph of Section 5-1.46 with:
Immediately following the date the Engineer reports to the City Council as work completed, the Contractor is relieved from:
Add to the end of Section 5-1.46:
A list of the remaining items (a punch list) will be prepared by the Engineer and given to the Contractor.
All punch list items shall be completed during the contract period. Failure to do so will not be considered an occasion of unavoidable delay. When all items have been completed to the satisfaction of the City Engineer, the project will be submitted to the City Council, which may accept the completed work.
The Contractor shall be responsible for restoring the proposed staging areas, the temporary access road, and any other areas temporarily impacted during construction evaluation to the work prior to the start of work. The project will not be accepted by the City until these areas are restored in kind to the satisfaction of the permits and acceptance of the Engineer. Before any work has begun, Contractor shall review the staging areas and access road with the Engineer to document their existing conditions.
Any paved areas shall be replaced with a structural section equal to or greater than the adjacent paved structural sections.
Any vegetated areas shall be replaced to its existing condition using planting similar to the adjacent undisturbed planting or as directed by the Engineer.
The costs for restoring of staging areas and access roads shall be included in the various items of work associated with this project and no separate payment will be made.
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Add to Section 5-1.47:
5-1.47 GUARANTEE
The Contractor hereby agrees to make, at its sole expense, all repairs or replacements necessitated by defects in materials or workmanship, supplied under terms of the Contract Documents, and pay for any damage to other works resulting from such defects, which becomes evident within one (1) year after the date of acceptance of the Project as evidenced by the Notice of Completion recorded by the City. Unless otherwise provided in Contract Documents, the one (1) year warranty period is the shortest duration and such duration may be a longer period of time as may be prescribed by law or by the terms of any applicable special guarantee required by the Contract Documents. The Contractor further assumes responsibility for a similar guarantee for all work and materials provided by subcontractors or manufacturers of packaged equipment components. The Contractor also agrees to indemnify, defend, and hold the City harmless from liability of any kind arising from damage due to said defects. The Contractor shall repair failed areas in full, from lane line to lane line. All work done on failed areas shall be done in accordance with these Special Provisions and as directed by the engineer.
The Contractor shall, upon the receipt of notice in writing from the City, promptly make all repairs arising out of defective materials, workmanship, or equipment. The City is hereby authorized to make such repairs, and the Contractor and its Surety shall be liable for the cost thereof, if fifteen (15) working days after the City giving of such notice to the Contractor, the Contractor has failed to make or undertake the repairs with due diligence.
In case of emergency, where in the opinion of the City delay could cause serious loss or damage, repairs may be made without notice being sent to the Contractor, and the expense in connection therewith shall be charged to the Contractor, and/or its Surety shall be liable for the cost thereof.
Prior to the expiration of the warranty period, the City reserves the right to hold a meeting and require the attendance of the Contractor. The purpose of the meeting is to review warranties, bonds and maintenance requirements and determine required repair or replacement of defective items. For the purpose of this paragraph, acceptance of the Work or a portion of the Work by the City, shall not extinguish any covenant or agreement on the part of the Contractor to be performed or fulfilled under this Contrac t which has not, in fact, been performed or fulfilled at the time of such acceptance. All covenants and agreements shall continue to be binding on the Contractor until they have been fulfilled.
Nothing in the Contract Documents shall be construed to limit, relieve or release the Contractor’s, subcontractor’s and/or equipment supplier’s liability to the City for damages sustained as the result of latent defects in the equipment furnished or work performed.
Further, nothing in the Contract Documents shall be deemed to be a waiver by the City of any rights or remedies, or time limits in which to enforce such rights or remedies, that it may have against the Contractor, subcontractors, suppliers of the equipment and work performed under the Contract Documents.
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
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6 CONTROL OF MATERIALS
Add to Section 6:
In addition to the requirements of Section 6 CONTROL OF MATERIALS of the State Standard Specifications, the following shall apply:
Material testing for this project will be provided by the Contractor as set forth in Section 6 CONTROL OF MATERIALS of the State Standard Specifications and the most current City of Goleta’s Quality Assurance Program. The Contractor shall perform all testing to verify compliance with the Specifications of any and all materials furnished by the Contractor. The Contractor shall submit and receive the Engineer’s approval of all compliance test results prior to incorporating materials into the project. The Cont ractor may elect to place material without the approved certificates of compliance and mix designs and shall be at the Contractor’s own risk. The Contractor shall notify the Engineer in writing to get the approval of placement, and $10,000.00 will be with held from the Contractor’s progress payment for each certificate of compliances and mix designs until the certificate of compliances and mix designs are submitted approved.
Samples, certificates of compliance, lists of materials and material sources, access to facilities, requests for testing and all other data relating to material testing shall conform to Section 6 of the State Standard Specifications, “Control of Materials.” Contractor shall provide the Engineer with five (5) working day’s notice of the need for material testing.
6-2 QUALITY ASSURANCE
In addition to the requirements of Section 6 -2 QUALITY ASSURANCE of the State Standard Specifications, the following shall apply:
Specific quality control requirements for the Work are indicated throughout the Contract Documents. The requirements of this Section are primarily related to performance of the Work beyond furnishing of manufactured products. The term "Quality Control" inc ludes inspection, sampling and testing, and associated requirements.
1. Quality Control: All those planned and specified actions or operations necessary to produce a product or service that will meet requirements for quality as specified. Quality Control is the responsibility of the Contractor. The Contractor will monitor quality control over suppliers, manufacturers, products, services, site conditions, and workmanship, to produce Work of specified quality.
2. Quality Assurance: Those planned and systematic operations conducted to ensure that the operations and/or products incorporated into the project meet the project specifications. Quality Assurance encompasses oversight of the Contractor’s Quality Control; verifying the results of Contractor testing; review of sampler, tester and laboratory qualifications; independent assurance sampling and testing, and inspection for conformance with the plans and specifications. Quality Assurance is the responsibility of the Contractor and Engineer.
3. Special Tests and Inspections: Tests and inspections required by the CBC 165
and performed by certified inspectors. These tests will be performed and paid for by the City.
Quality Control Program:
1. Contractor shall develop a detailed written Quality Control (QC) Program for all Work required in the Contract Documents. The Contractor must submit for the Construction Manager’s acceptance the Contractor’s Quality Control Program (QC Program) for the entire Project before beginning any of the Work other than mobilization tasks to install temporary facilities. Except for mobilization, no other work will begin until the Engineer has accepted the Contractor’s overall QC Program for the project. This QC Program must meet the objectives and requirements as defined herein. The QC Program must be specific to this Project and the Contract Documents.
2. In addition, the Contractor must submit for the Engineer’s acceptance the Contractor’s individual QC Plans before starting each area or division of the Work and/or new specialty trade to complete any portion of the Work. Work will be permitted to start only after the Construction Manager reviews and accepts Contractor's individual QC Plan. The individual QC Plans must identify all QC personnel, procedures, inspections, laboratories, Testing equipment calibrations and certifications, tests, inspection/test hold points, instructions, sampling and testing records organized by date and type of material, reports, records, schedules, etc. specific for each area or division of the Work and/or new specialty trade to complete any portion of the Work.
3. Contractor shall appoint a full time Quality Control Officer who will have the sole responsibility for the full-time oversight, implementation, and monitoring of the QC Program on this one project. Contractor shall maintain a log of required testing indicating the tests or sampling and test method required, location, frequency and responsibility.
4. Contractor shall provide written procedures defining methods of construction, control measures, and the performance of inspections and testing for the different types of Work.
5. Procedures shall detail “Hold Points,” where Work shall not proceed until the required Quality Control functions are performed and documentation shows the Work meets the requirements of the Contract.
6. Procedures shall detail problem resolution steps and corrective actions in the event the Work does not meet the Contract Specifications.
7. Procedures shall be provided for all major activities of Work.
8. Contractor shall maintain evidence of activities affecting quality, including operating logs, records of inspections and tests, audit reports, material analyses, personnel qualification and certification records, procedures, and 166
document review records.
9. Quality records shall be maintained in a manner that provides for timely retrieval, and traceability. Quality records shall be protected from deterioration, damage, or destruction.
10. Within 24 hours, notify the Engineer of any noncompliance identified by your QC program. The Contractor shall provide the City access to all QC records.
11. Submit QC test data and QC test results within two (2) working days of test completion.
Sampling and Testing
1. Unless otherwise indicated, all products, materials, and equipment shall be subject to inspection by the Engineer at the place of manufacture as specified in the CSSS.
2. The City or an independent firm retained by the City will perform inspections, testing, and other services as required by the Engineer.
a. The Contractor shall cooperate with the Engineer or independent firm and furnish samples of materials, design mix, equipment, tools, storage, and assistance as requested.
b. The Contractor shall notify Engineer three (3) working days prior to the expected time for operations requiring inspection and laboratory testing services.
c. Retesting required because of non-conformance to requirements shall be performed by the same independent firm on instructions by the Engineer. The Contractor shall be responsible for all costs including administrative, material testing, design and, engineering activities directly related to such retesting.
Installation
1. Inspection: The Contractor shall inspect materials or equipment upon the arrival on the job site and immediately prior to installation and reject damaged and defective items.
2. Measurements: The Contractor shall verify measurements and dimensions of the Work, as an integral step of starting each installation.
3. Manufacturer's Instructions: Where installations include manufactured products, the Contractor shall comply with manufacturer's applicable instructions and recommendations for installation, to whatever extent these are more explicit or more stringent than applicable requirements indi cated in Contract Documents.
167
a. When manufacturers' instructions conflict with Contract Documents, request clarification from Engineer before proceeding.
Full compensation for conforming to all requirements specified in this Section, “Control of Materials,” shall be considered as included in the contract price paid for other items of work and no additional compensation will be allowed.
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
7 LEGAL RELATIONS AND RESPONSIBILITY TO THE PUBLIC
Replace Section 7-1.02D with:
7-1.02D UNMANNED AIRCRAFT SYSTEMS
Comply with 14 CFR 107 when operating UAS in the proximity of the highway.
Submit the following to the Engineer and
https://app.smartsheet.com/b/form/7ad42b76ef9e4f37ba2978520f1b1a5f as an informational submittal at least seven (7) working days before initial operation of UAS:
1. UAS remote pilot information
1.1. Pilot’s full name
1.2. Pilot’s contact information
1.2.1. Phone number
1.2.2. Email address
1.3. Pilot’s certification information
1.3.1. Certificate issuance date
1.3.2. Certificate expiration date
2. UAS information
2.1. UAS manufacturer
2.2. UAS model
2.3. Registration number
2.4. Registration issuance date
2.5. Registration expiration date
Maintain records of UAS flights. Submit a post-flight record as an informational submittal to the Engineer and
https://app.smartsheet.com/b/form/5e34deda3bd24f8f8397d895275ecbec within 1 business day of each flight. The post-flight record must include the following:
1. Flight date
2. Flight duration
3. Visual observer name and contact information
4. Purpose of flight
5. UAS Hazard Analysis Contractor/Consultant form, as an attachment
6. Description of any accidents or incidents, if applicable
Do not operate UAS over the traveled way unless preauthorized in writing by the Engineer. Launch and land UAS at least 50 feet from the edge of live traffic. 168
7-1.02I(2) NONDISCRIMINATION
In Attention is directed to the following Notice that is required by Chapter 5 of Division 4 of Title 2, California Code of Regulations.
NOTICE OF REQUIREMENT FOR NONDISCRIMINATION PROGRAM (GOV. CODE, SECTION 12990)
The Contractor’s attention is called to the "Nondiscrimination Clause", set forth in Section 71.01A(4), "Labor Nondiscrimination," of the State Standard Specifications, which is applicable to all nonexempt state contracts and subcontracts, and to the "Standard California Nondiscrimination Construction Contract Specifications" set forth therein. The Specifications are applicable to all nonexempt state construction contracts and subcontracts of $5,000 or more.
7-1.02I(3) NONDISCRIMINATION STATEMENT
The contractor, subrecipient or subcontractor will never exclude any person from participation in, deny any person the benefits of, or otherwise discriminate against anyone in connection with the award and performance of any contract covered by 49 CFR 26 on the basis of race, color, sex, or national origin. In administering the Local Agency components of the DBE Program Plan, the contractor, subrecipient or subcontractor will not, directly, or through contractual or other arrangements, use criteria or methods of administration that have the effect of defeating or substantially impairing accomplishment of the objectives of the DBE Program Plan with respect to individuals of a particular race, color, sex, or national origin.
7-1.02J NOVEL CORONAVIRUS (COVID-19) SAFETY REQUIREMENTS
7-1.02J.1 GENERAL
a. Section Includes: COVID-19 safety requirements to address the COVID-19 epidemic, including without limitation any requirements imposed by federal, state, and local guidelines and orders or those necessary for performance of work safely.
b. These COVID-19 safety requirements are not all encompassing and may need to be modified by the Contractor for individual construction tasks and updated as the COVID-19 epidemic evolves.
c. The Contractor and all its sub-tier level subcontractors and suppliers shall account in their Bid and sub -bids for all cost impacts whether affecting labor (including, but not limited to obtaining qualified workers, quantity of workers, as well as their productivity), deliveries, supervision, testing and/or procurement of materials and/or equipment and time caused by any COVID-19 safety requirements, including without limitation those found in this Section and also all public health and governmental directives in place at the time Bids are received by the City for this Project.
7-1.02J.2 COVID-19 EXPOSURE PREVENTION, PREPAREDNESS, AND RESPONSE PLAN
Contractor’s Responsibility
169
a. The Contractor shall prepare a COVID -19 Exposure Prevention, Preparedness and Response Plan (a “COVID-19 Plan”) specific to this Project that describes how to prevent worker exposure to coronavirus; protective measures to be taken on the jobsite; personal protective equipment and work practice controls to be used; cleaning and disinfecting procedures; and procedures to follow if a worker shows symptoms of COVID-19 illness or tests positive for COVID -19. In addition to any governmental or other guidance available at the time of Bid submission, the Contractor should review OSHA COVID -19 Workplace Safety Guidance documentation, such as: https://www.osha.gov/Publications/OSHA3990.pdf, as a resource in preparation of its COVID-19 Plan. Other reliable and current sources of COVID-19 information can be found from:
1. The California Department of Public Health (CDPH, State), including without limitation, guidance such as:
https://www.cdph.ca.gov/Programs/CID/DCDC/Pages/Immunization/nCOV201
9.aspx
2. The federal Centers for Disease Control and Prevention (CDC, National), including without limitation, guidance such as:
http://www.cdc.gov/coronavirus/novel-coronavirus-2019.html
3. The Santa Barbra County Public Health Department, including without limitation, guidance found here: https://publichealthsbc.org/
b. The Contractor’s COVID-19 Plan shall at a minimum address the following COVID- 19 safety guidelines:
1. COVID-19 Employee and Visitor training and check -list before entering worksite.
2. Employee distancing and strategies to maximize distancing when possible.
3. Limitations on gathering size.
4. Personal Protective Equipment (PPE) requirements.
5. Identification of “choke points” and “high risk areas” such as hallways, hoists and elevators, break areas and vehicles.
6. Staggering trades and modification of work schedules to reduce worker density to maximize distancing opportunities.
7. COVID-19 employee good personal hygiene measures.
8. Disinfection and cleaning requirements.
9. Personal prevention actions requirements for all employees.
10. Toolbox and Tailgate COVID-19 employee training.
11. Recognition of COVID-19 Symptoms.
12. Procedures for COVID-19 exposure and notification to others who were at the Site.
13. Daily screening protocols for arriving workers and visitors to ensure potentially infected workers and visitors do not enter the Site.
14. Maintenance of daily attendance logs of all workers and visitors who enter the Site.
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c. Also, as part of this Plan, the Contractor shall draft and implement a COVID -19 Code of Safe Practices that is posted in areas visible to all employees and visitors.
d. The Contractor shall be prepared at each Progress and Coordination Meeting, if requested by the Engineer, to provide information relevant to the application, enforcement, and implementation of the Code of COVID-19 Safe Practices.
e. All Contractor managers and supervisors (from forepersons to project managers) must be familiar with the COVID -19 Plan and be ready to answer questions from employees, subcontractors, suppliers and visitors. Managers and supervisors must set a good example by following the COVID-19 Plan at all times.
This involves practicing good personal hygiene and jobsite safety practices to prevent the spread of the virus. Managers and supervisors must encourage this same behavior from all employees, subcontractors, suppliers and visitors.
f. The Contractor shall immediately notify the Engineer if any person under the Contractor’s control on this Project has tested positive for COVID-19.
g. The Contractor is responsible to provide to the Engineer its COVID -19 Plan. This plan is due to the Engineer at the preconstruction meeting. No work shall be permitted until this plan is accepted by the Engineer.
Replace the 1st item in the list of the 2nd paragraph of section 7-1.02K(2) with:
1. At the Department's Office
Add to Section 7-1.02K(2):
7-1.02K(2) PREVAILING WAGE
In addition to the requirements of Section 7-1.02K(2) Wages of the State Standard Specifications:
The possibility of wage increases is one of the elements to be considered by the Contractor in determining the bid, and will not under any circumstances be considered as the basis of a claim against the City on the contract.
The general prevailing wage rates determined by the Director of Industrial Relations, for the county or counties in which the work is to be done, are available at the City of Goleta, 130 Cremona Drive, Suite B, Goleta, CA 93117. These wage rates are not included in the Proposal and Contract for the project. Changes, if any, to the general prevailing wage rates will be available at the same location.
Payment of prevailing wage must be documented through submission of certified payroll records for the prime Contractor and lower tier Subcontractors.
Replace item 1.3 in the list in the 2nd paragraph of Section 7-1.02K(3) with:
1.3 Last four digits of social security number pursuant to Labor Code § 226(a)
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Add to Section 7-1.02K(5):
7-1.02K(5) WORKING HOURS
Working hours are Monday through Friday, 8 AM-5:30 PM
If overtime work is approved by the Engineer, the City shall make deductions in the contractor progress payment . The Contractor shall reimburse the City as outlined in section 5-1.08 INSPECTION for the actual cost of all inspection cost for work requested outside of the contract working hours, Saturday and Sunday work, or inspection performed during designated City, State, or Federal holidays.
Requests for authorization to perform work outside the hours listed above shall be made in writing at least 72 hours in advance.
Designated City holidays are: New Year’s Day (January 1st), Martin Luther King Day (third Monday in January), President’s Day (third Monday in February), Memorial Day (last Monday in May), Juneteenth (June 19th) Independence Day (July 4th), Labor Day (first Monday in September), , Veteran’s Day (November 11th), Thanksgiving Day (fourth Thursday in November), day after Thanksgiving Day (fourth Friday in November), Christmas Eve (December 24th), Christmas Day (December 25th), and New Year’s (Eve December 31). When a designated holiday falls on a Saturday or Sunday, the preceding Friday or following Monday (respectfully) shall be a designated holiday.
7-1.02K(6) OCCUPATIONAL SAFETY AND HEALTH STANDARDS
Replace the 1st sentence in the 5th paragraph of section 7-1.02K(6)(a) with:
Submit copies of the Contractor’s Injury and Illness Prevention Program, Code of Safe Practices, and permits required by Cal/OSHA as informational submittals.
Replace the 1st sentence in the 5th paragraph of Section 7-1.02K(6)(a) with:
Submit copies of the Contractor’s Injury and Illness Prevention Program, Code of Safe Practices, and permits required by Cal/OSHA as informational submittals.
Replace Reserved in Section 7-1.02M(2) with:
Submit the names and emergency telephone numbers of the nearest fire suppression agencies before the start of job site activities as an informational submittal. Post the names and phone numbers at a prominent place at the job site.
Submit a copy of the Contractor’s fire prevention plan required by Cal/OSHA as an informational submittal before the start of job site activities.
Cooperate with fire prevention authorities in performance of the work. Immediately report fires occurring within and near the project limits by dialing 911 and to the nearest fire suppression agency by using the emergency phone numbers retained at the job site.
Prevent project personnel from setting open fires that are not part of the work. Prevent the escape of and extinguish fires caused directly or indirectly by job site activities.
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Add to Section 7-1.03:
7-1.03 PUBLIC CONVENIENCE
In addition to the requirements of Section 7 -1.03 PUBLIC CONVENIENCE of the State Standard Specifications, the Contractor shall immediately remove all asphalt material on gutters, sidewalks, and driveways that was tracked or sprayed by equipment or personnel under the Contractor’s control. Such asphalt material not removed within 48 hours to the satisfaction of the City will result in a contract payment deduction of $250 per day, per location.
The Contractor shall be responsible to notify and coordinate their schedule with schools that may be in or adjacent to the projects area.
Full compensation for conforming to the requirements of this Section shall be considered as included in the prices paid for the various contract items of work involved and no additional compensation will be allowed therefore.
Replace the 3rd sentence in the 7th paragraph of Section 7-1.04 with:
When not described and if ordered, providing flaggers is change order work.
Replace the 13th paragraph of Section 7-1.04 with:
Equipment must enter and leave the highway via existing ramps and crossovers and must move in the direction of traffic. All movements of workers and construction equipment on or across lanes open to traffic must be performed in a manner that do not endange r the public. The Contractor’s vehicles or other mobile equipment leaving an open traffic lane to enter the construction area must slow down gradually in advance of the location of the turnoff to give the traffic following an opportunity to slow down. When leaving a work area and entering a roadway carrying traffic, the Contractor’s vehicles and equipment must yield to traffic. Compensation for flaggers, used for all movement of workers and construction vehicles and equipment on or across lanes open to traffic, is included in the bid items of work involved.
Add to Section 7-1.04:
7-1.04 PUBLIC SAFETY
In addition to the requirements of Section 7-1.04 PUBLIC SAFETY of the State Standard Specifications, the Contractor shall cooperate with and notify the local police and fire departments, school districts, Refuse, ambulance services, and Public Works Street Division of proposed construction operations two (2) working days before work is to begin.
The Contractor shall be responsible to notify and coordinate their schedule with schools that may be in or adjacent to the projects area.
Full compensation for conforming to the requirements of this Section shall be considered as included in the prices paid for the various contract items of work involved and no additional compensation will be allowed therefore.
Replace Reserved in Section 7-1.10 with:
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7-1.10 PERMITS AND LICENSES
The City of Goleta has received permits and a copy of the permits can be found in the appendices. A copy of all permits listed below must be kept at the job site at all times.
The Contractor shall comply with all permit conditions and requirements. If, for any reason, the permit time limits need to be extended, it shall be the Contractor’s sole responsibility to request such extension(s) and to pay any additional fees associated with the permit extension(s). Refer to sections elsewhere in these Special Provisions for more detail on permits.
No separate measurement or payment shall be made for compliance with permit requirements, extensions or preparation and approval of Contractor’s work plan and dewatering plan. The Contractor shall include the costs associated with these items in the various bid items to which the Work relates.
The Contractor shall obtain a business license from the City of Goleta prior to performing the work.
The Contractor may use water from Goleta Water District fire hydrants provided that the required permits are obtained and the Contractor has paid the associated fees.
Full compensation for conforming to all requirements specified in this section shall be considered as included in the contract price paid for other items of work and no additional compensation will be allowed therefor.
Add Section 7-1.12:
7-1.12 COOPERATION
The Contractor shall cooperate with other forces constructing, relocating, and/or modifying facilities within the project limits. The Contractor shall coordinate his work with that of others, including utility companies, to prevent delays.
It is understood and agreed that the Contractor has considered in his bid all of the permanent and temporary utility appurtenances in their present and/or relocated positions as shown on the plans or as described in the specifications, and that no additional compensation will be allowed for any delays, inconvenience, or damages sustained due to any interference from said appurtenances or the operation of moving them. In addition, the Contractor shall not be allowed any additional compensation for delays of inconvenience sustained by the Contractor due to the City not having City-supplied equipment ready for pick-up. In such a case, the City may increase the number of working days for the contract.
Five (5) working days prior to beginning work, the Contractor shall provide to the Engineer, in writing, the name and telephone number of a representative who is directly involved with this project, and under the supervision of the Contractor. The Contractor’s representative may be contacted by City staff during non-working hours including nights, weekends and holidays in the case of any public inconvenience and/or emergency relating to the Contractor’s operations. The contact representative shall not be r eplaced by another company employee for the duration of the project without a written explanation from the Contractor which has been approved by the Engineer. Should a new representative be 174
used, he/she shall be knowledgeable of the project, the events, and/or revisions that may be occurring.
Full compensation for conforming to the requirements of this Section shall be considered as included in the prices paid for the various contract items of work involved and no additional compensation will be allowed therefore.
Add Section 7-1.13:
7-1.13 RIGHTS IN LAND AND IMPROVEMENTS
The Contractor is responsible for making arrangements to stock-pile and store equipment outside the public right of way as work is performed. Personal vehicles of the Contractor's employees shall not be parked on the traveled way or shoulders, private property, including any Section closed to public traffic.
The Contractor shall secure easements at their own expense for any areas required for plant sites, storage of equipment or materials, or for any other purposes. Before occupying any easement area, the Contractor shall provide the Engineer a written statement from each property owner verifying easement acquisition.
Staging areas located on private property shall be restricted to properties where the property owner has given written authorization to the Contractor for use of said property.
The Contractor shall submit, at the Pre-Construction meeting, documentation of the written authorization from the property owner(s). Prior to final acceptance of the project, the Contractor shall provide the Engineer a written statement of release from each property owner that granted an easement for the Contractor’s operations.
Full compensation for conforming to all requirements specified in this Section shall be considered as included in the contract price paid for various items of work and no additional compensation will be allowed.
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
8 PROSECUTION AND PROGRESS
Add the following to Section 8-1.01:
Weekly meetings will be held at the job site to review the progress of the work and discuss any problems that may have occurred. Provide an updated three-week look -ahead schedule at the weekly meeting. The meeting must include, at a minimum:
1. The Engineer;
2. Inspectors;
3. Contractor Foreman; and
4. The Contractors Responsible Scheduling Person.
In addition to daily reports required to substantiate the costs of claims and changes performed as force account work and for Disputed Work pursuant to Section 21 of these 175
Special Provisions, the Contractor must complete a daily report indicating locations worked, start/finish and milestone dates, total workforce per construction trade for each task, major equipment on site, Contractor’s workforce and equipment, each Subcontractor’s workforce and equipment, , materials delivered, weather conditions, safety (meetings, inspections, accidents, OSHA citations, actions taken) quality (meetings, inspections, tests), visitors, problems encountered, shortages, delays to planned progress, and any other related information involved in the performance of the work. The daily report must be completed on forms furnished to the Contractor, and submitted at the end of each workday. The report must comment on the da ily progress and status of the work within each major component of the work.
No progress payments will be made prior to submission and acceptance of the Schedule by the Engineer.
Replace Section 8-1.02C(3)(b) with:
8-1.02C(3)(b) SCHEDULE SOFTWARE LICENSES
The Contractor shall provide one licensed copy of the Microsoft Project scheduling software program used to produce the Contractor's Schedule to the Engineer, registered in the Engineers name. This licensed copy must be provided no later than five (5) working days after the Notice to Proceed date and shall be fully licensed for the project duration and for 6 months after the NOC date.
Replace Section 8-1.02C(10) with:
8-1.02C(10) PAYMENT
Full compensation for conforming to all requirements specified in this Section, “CPM,” shall be considered as included in the contract price paid for other items of work and no additional compensation will be allowed.
Add to Section 8-1.03
In addition to Section 8 -1.03 PRECONSTRUCTION CONFERENCE of the State Standard Specifications:
Prior to the start of construction, a preconstruction conference will be called by the Engineer for the purpose of discussing with the Contractor the scope of work, contract drawings, specifications, existing conditions, materials to be tested, equipment to be used, and all essential matters pertaining to the prosecution and the satisfactory completion of the project as required. The Contractor's representative at this conference shall include all major superintendents for the work and may include major Subcontractors and material suppliers.
Submit the following items to the Engineer for review at least five (5) working days prior to the preconstruction conference. Issuance of a Notice to Proceed is dependent on the timelines and the proper level of detail of these submittals. Submittals shall include, but are not limited to:
1. Key Personnel, Telephone Numbers and Emergency Telephone Numbers
2. Project Construction Schedule per specifications
3. Public Notices (i.e. Notifications and Door Hangers)
4. Storage Site Locations
5. Traffic Control Plan / Detour Plans
6. Parking Restriction Signs
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7. Noise mitigation measures
8. Dust Control measures
9. Waste Disposal Plan
10. Copies of pertinent permits, licenses, certifications or required approvals, per specifications
11. Required Inspections
12. Finalized SWPPP
13. Electrical and Signal Poles and Equipment
8-1.03B PROGRESS MEETINGS
Attend Weekly Project Status Meetings with key personnel and utility agencies, including the Contractor’s assigned representative and the Contractor’s Subcontractors' representative. The meeting will have duration of approximately one hour. The meeting shall be held on the same working day of each week and at the same time of the day as mutually agreed to by Engineer and the Contractor. The purpose of this meeting shall be to discuss interfacing work, scheduling, problems, issues, and other issues related to the project. If not previously submitted, submit the following to the Engineer at the beginning of the meeting:
1. Daily workforce and equipment utilization and certified payroll for the preceding week; and
2. Projected daily work for the next three weeks.
Replace the row for Safety in the table in the 2nd paragraph of section 8-1.03 with:
Replace entire Section 8-1.04A with:
8-1.04A GENERAL
Attention is directed to the provisions in in Section 8-1.05 TIME and Section 8-1.10 LIQUIDATED DAMAGES of the State Standard Specifications and these Special Provisions. In addition to Section 8 PROSECUTION AND PROGRESS of the State Standard Specifications, the following shall apply:
All work shall be completed within 20 working days from the date of the Notice to Proceed.
All punch list items shall be completed within the specified contract working days. The project will not be accepted until all punch list items and plant establishments are completed.
The Contractor shall pay to the City of Goleta the sum of dollars per day as outlined in section 8-1.10 LIQUIDATED DAMAGES of the State Standard Specifications, for each and every calendar days’ delay in finishing the work in excess of the number of working days prescribed above.
The Contractor shall be responsible to coordinate utilities relocations within the project area. Coordination of utilities within the project limits, including relocations and maintenance of existing facilities and additions thereto, shall be confirmed in writing by utility representatives and the Contractor at this conference or within five (5) working days thereafter.
Injury and Illness Prevention Program, Code of Safe Practices, and job site posters
Safety
177
In addition to the preconstruction meeting there will be a pre-Bridge meeting and pre-stage construction meeting to discuss construction operations, utility relocations, paving operations, concrete placement, material testing, permit requirements, working hours, traffic control plans, and the Subcontractors preforming the work shall be present.
NOTICE TO PROCEED
The Contractor shall begin work within fifteen (15) calendar days from the date of a "Notice to Proceed" letter, and the Contractor shall thereafter diligently prosecute the work to completion.
The Contractor shall notify the Director, in writing, of his or her intent to commence work at least seventy-two (72) hours before work is to begin. The notice shall specify the date on which the Contractor intends to begin work. If a project has more than one (1) location of work, a separate notice shall be given for each location.
Should the Contractor begin work in advance of issuance a "Notice to Proceed," any work performed in advance of such issuance shall be considered to have been done at Contractor's own risk and as a volunteer.
Notwithstanding any other provision of the contract, City shall not be obligated to accept or to pay for any work furnished by the Contractor prior to delivery of notice to proceed whether or not the City has knowledge of the furnishing of such work.
Submit no less than ten (10) days in advance of the commencement of the proposed work:
1. Specific date, hours and location of work;
2. Complete description of work to be done;
3. Number and type of equipment to be used;
4. Noise mitigation measures to be employed;
5. Distance of the nearest resident to the work;
6. Electrical, signal poles and equipment proof of order; and
7. Inspection required.
Replace entire Section 8-1.04B with:
8-1.04B Start of Job Site Activities
Contractor shall not begin any job site activities until the Notice to Proceed is issued.
Notify the Engineer seventy-two (72) hours in advance of commencing job site activities.
Add to Section 8-1.05:
8-1.05 TIME
In addition to Section 8-1.05 TIME of the State Standard Specifications, the Contractor shall diligently prosecute the work to completion in accordance with the following schedule.
All work shall be completed within working days outlined in Section 8-1.04A GENERAL of these Special Provisions.
A punch list will be created after all bid items have been completed by the Contractor and it shall be the Contractor’s responsibility to notify the Engineer in writing that all bid items have been completed. All punch list items shall be completed within the specified contract working 178
days. The project will not be accepted until all punch list items and plant establishment has been completed.
A sample of the weekly statement of working days is in Appendix A. You must use the most recent Caltrans weekly statement of working days which can be downloaded at https://dot.ca.gov/programs/construction/contract-time.
Add to the end of Section 8-1.06:
Responsibilities of Contractor During Suspension Periods During periods that Work is suspended, Contractor shall continue to be responsible for the Work and shall prevent damage or injury to the project, provide for drainage, and shall erect necessary temporary structures, signs, or other facilities required to maintain the project and public safety and continue to perform in accordance with the safety requirements of the Contract Documents.
8-1.06A SUSPENSIONS OF WORK ORDERED BY THE ENGINEER
1. If the performance of all or any portion of the work is suspended or delayed by the engineer in writing for an unreasonable period of time (not originally anticipated, customary, or inherent to the construction industry) and the contractor believes that additional compensation and/or contract time is due as a result of such suspension or delay, the contractor shall submit to the engineer in writing a request for adjustment within 7 calendar days of receipt of the notice to resume work. The request shall set forth the reasons and support for such adjustment.
2. Upon receipt, the engineer will evaluate the contractor's request. If the engineer agrees that the cost and/or time required for the performance of the contract has increased as a result of such suspension and the suspension was caused by conditions beyond the control of and not the fault of the contractor, its suppliers, or subcontractors at any approved tier, and not caused by weather, the engineer will make an adjustment (excluding profit) and modify the contract in writing accordingly.
The contractor wi ll be notified of the engineer's determination whether or not an adjustment of the contract is warranted.
3. No contract adjustment will be allowed unless the contractor has submitted the request for adjustment within the time prescribed.
4. No contract adjustment will be allowed under this clause to the extent that performance would have been suspended or delayed by any other cause, or for which an adjustment is provided or excluded under any other term or condition of this contract.
Add to the end of Section 8-1.07B:
If the Engineer grants an adjustment in time for avoidable delay, the City shall have the right and authority to make deductions in payments due or to become due to the Contractor as the City may deem just and reasonable for engineering, inspection, general supervision and overhead expenses.
8-1.07B(1) DELAYS TO CRITICAL PATH
Extensions of time, when granted, will be based upon the effect of delays to the critical path of the Work as a whole and will not be granted for non-controlling delays to included portions of Work unless it can be shown that such delays did, in fact, delay the progress of the Work as a whole.
179
8-1.07B(2) CONDITIONS TO TIME EXTENSIONS
The Contract Time or Milestones shall be extended only if, in the opinion of City, the Contractor is necessarily delayed in completing the Contract by a cause that meets all of the following conditions:
1. Such cause is beyond the control of Contractor, its Subcontractors, or material suppliers and is not due, in whole or in part, to the breach, negligence or fault of Contractor, its Subcontractors, or material suppliers;
2. Such cause arises after the Bid deadline and neither was nor could have been anticipated before the Bid deadline;
3. The effect of such cause could not be anticipated and avoided or mitigated by the exercise of all reasonable precautions, efforts and measures by the Contractor, including re-planning, scheduling and re-sequencing;
4. Such cause, in fact, results in a delay in the performance of the critical path of the Work, which is not thereon thereafter recovered;
5. Contractor has given notice thereof and provided the back -up documentation and analysis as required by the Contract Documents or as requested by the Engineer or City including but not limited to as -planned versus as-built schedules; and
6. The Contractor has exercised all reasonable precautions, efforts and measures to accomplish such changes in the Work without extending the date for completion.
8-1.07B(3) EXCUSABLE NON-COMPENSABLE DELAY
The Parties acknowledge that “Force Majeure” events, as defined in Section 1-1.07B, are not within the responsibility or control of the City or are reasonably contemplated by the Parties to occur during the course of performance of the Work, which may impact the schedule for performance of the Work and may entitle Contractor to an extension of the Contract Time (“Excusable Non-Compensable Delays”). If the Critical Path of the Work is delayed by Excusable Non-Compensable Delays, provided that such delays did not result from the acts of Contractor and further provided that Contractor takes reasonable precautions to prevent further delays owing to such causes, then the Contract Time and/or Milestones shall be extended by a Change Order or Construction Change Directive.
An extension to the Contract Time and/or to the completion Milestone(s) identified in the Contract Documents shall be the Contractor’s sole remedy for Excusable Non-Compensable Delays. In no event shall Contractor be entitled to any compensation or recovery of any damages in connection with the Excusable Non-Compensable Delays defined above.
8-1.07B(4) EXCUSABLE COMPENSABLE DELAY
“Excusable Compensable Delay” means any delay to the critical path of the Work occurring after commencement and prior to completion of the Work:
which directly impacts the number of Working Days established in the Agreement for completion;
180
for which City is responsible, is unreasonable under the circumstances involved, and not within the contemplation of the Parties; and
is not due, in whole or in part, to the breach, negligence, or fault of Contractor, its Subcontractors, or Suppliers. Contractor’s remedy for Excusable Compensable Delay shall be extension of the date for completion and Milestones subject to the Conditions to Time
Extensions identified above and reimbursement of actual costs directly resulting from such delays and markup in accordance with Section 9.
8-1.07B(5) Inexcusable Delay
“Inexcusable Delay” means any delay in the critical path of activities required for completion of the Work resulting from causes other than those deemed to be an Excusable Non-Compensable Delay or an Excusable Compensable Delay by these Special Provisions. An Inexcusable Delay shall not entitle Contractor to either an extension of the date for completion or Milestones or to any additional compensation whatsoever.
8-1.07B(6) CONCURRENT DELAYS
To the extent the Contractor is entitled to an extension of time due to an Excusable Non-Compensable Delay or to an Excusable Compensable Delay, but the performance of the Work is independently suspended, delayed, or interrupted by an Inexcusable Delay, the delay shall be deemed to be a “Concurrent Delay.” In the case of a Concurrent Delay, Contractor shall be entitled to an extension of the Contract Time or Milestone(s) and Contractor shall not be entitled to any additional compensation whatsoever during the period of Concurrent Delay. 8-1.07B(7) Claim for Additional Time
Any claim for extension of time shall be made in writing within the time limits provided in Section 5-1.43 herein. Within ten (10) calendar days after commencement of such delay the Contractor shall furnish the Engineer with detailed information concerning the circumstances of the delay, the number of days actually delayed, the appropriate Contract Document references, and the measures taken to prevent or minimize the delay including an as-planned versus as-built schedule. The Contractor acknowledges the extreme importance of promptly notifying and thoroughly documenting any request for time extension and further specifically acknowledges that the City will suffer extreme prejudice should Contractor fail in any way to comply with this requirement.
8-1.07B(8) Limits on Adjustment of Contract Time or Contract Sum for Material Shortages or Cost Escalation
No extension of Contract Time or adjustment of the Contract Price will be granted for a delay caused by a shortage of materials, unless the Contractor furnishes to the City documented proof that the Contractor has diligently made every effort to obtain suc h materials from every known source within reasonable reach of the Work. The Contractor shall also submit proof, in the form of network analysis data that the inability to obtain such materials when originally planned did, in fact, cause a delay in complet ion of the Work which could not be compensated for by revising the sequence of operations. Only the physical shortage of material will be considered under these provisions as a cause for extension of time. No consideration will be given to any claim for ad justment of the 181
Contract Price on the basis that material could not be obtained at a reasonable, practical, or economical cost except as provided in 9-1.07.
Contractor is aware that governmental agencies, such as gas companies, electrical utility companies, water districts and other agencies, may be required to approve Contractor - prepared drawings or approve a proposed installation. Contractor has endeavored t o include the cost of such anticipated delays and related costs which may be caused by such agencies in Contractor’s Bid. Thus, Contractor is not entitled to make claim upon the City for damages or delays arising from the delays caused by such agencies.
Furthermore, the Contractor has scheduled for such delays and is not entitled to an extension of time for delays caused by governmental agencies which Contractor must obtain approvals from. No extension of time will be granted under this Section 8 -1.07B for any delay to the extent: (1) that performance would have been so delayed by any Contractor induced causes, including but not limited to the fault or negligence of the Contractor or its Subcontractors; or (2) for which any remedies are provided for or excluded by any other provision of the Contract.
8-1.07B(9) No Release of Sureties
An extension of time granted shall not release the sureties from their obligations. Work shall continue and be carried on in accordance with all the provisions of the Contract and the Contract shall be and shall remain in full force and effect during the continuance and until the completion and the City’s final acceptance of the Work covered by this Contract unless formally suspended or annulled in accordance with the terms of the Contract Documents.
8-1.07B(10) No Waiver by City
Neither the grant of an extension of time beyond the date fixed for the completion of any part of the Work nor the doing and acceptance of any part of the Work or materials specified by this Contract after the time specified for the completion of the Work, shall be deemed to be a waiver of any other rights and remedies under the Contract. 8-1.07B(11) City’s Right to Order Extraordinary Measures to Mitigate Delay In the event of delays to the project, the Engineer may order Extraordinary Measures as provided below.
8-1.07B(11)(a) Non-Compensable Extraordinary Measures
In the event the Engineer determines that the performance of the Work, or any portion thereof, has not progressed or reached the level of completion required by the Contract Documents due to causes within the control of Contractor, the Engineer shall have the right to order the Contractor to take corrective measures necessary to expedite the progress of construction, including, without limitation, (1) working additional shifts or overtime, (2) supplying additional workforce, equipment, and facilities, and (3) submitting a recovery schedule for re-sequencing performance of the Work or other similar measures (hereinafter referred to collectively as Extraordinary Measures). Such Extraordinary Measures shall continue until the progress of the Work complies with the stage of completion as required by the Contract Documents. The Contractor shall not be entitled to an adjustment in the Contract Price in connection with the Extraordinary Measures required by the City under or pursuant to this Section. The City may exercise the rights furnished the City under or pursuant to this Section as frequently as the City deems necessary to ensure that the Contractor’s performance of the Work will comply with the Contract Time, or interim completion date set forth in the Contract Documents. 182
If Contractor or its Subcontractors fail to commence Extraordinary Measures within forty-eight (48) hours of City’s written demand, the City may, without prejudice to other remedies, take corrective action at the expense of Contractor.
8-1.07B(11)(b) Compensable Extraordinary Measures
The Engineer, in its discretion, may issue a written request, to the Contractor requesting Contractor to submit an itemized proposal for Extraordinary Measures in order to achieve early completion of all or a portion of the Work, due to no fault of the Contractor, in a form acceptable to the City within ten (10) calendar days after the City’s issuance of the request. Contractor’s proposal shall be limited to direct labor cost (itemized hours and rates) and overhead and profit on the labor costs.
8-1.07B(12) Continuation of the Work
If the construction of the Work is not completed within the Contract Time, as may be extended by the City, the Contractor shall continue performing the Work in accordance with the Contract Documents until the completion of and the acceptance of the Work, or Contractor’s performance is suspended or terminated.
Replace the 2nd paragraph of Section 8-1.07C with:
Losses for idle equipment, idle workers, and moving or transporting equipment are eligible for delay- related payment adjustments.
If the Contractor claims additional costs due to impacts from an excusable delay, the Contractor must comply with section 5-1.42 REQUESTS FOR INFORMATION. Support the Contractor’s claim for additional costs based on the difference between the cost to perform the work as planned and the cost to perform the work as changed as determined under section 9-1.04. The Department adjusts payment for the work portion that was impacted.
The Contractor may schedule completion of all of the Work, or portions thereof, earlier than the Contract Time. Contractor, however, shall not be entitled to an adjustment of the Contract Price or to any additional costs or damages (including, but not limited to, claims for extended general conditions costs, home office overhead, jobsite overhead, and management or administrative costs), or any compensation whatsoever for Contractor’s use of float and/or Contractor’s inability to complete the Work earlier than the Contract Time for any reason whatsoever, including, but not limited to, delay caused by the City or other Excusable Compensable Delay. The City is exempt from liability for such costs, damages, and compensation.
Add to Section 8-1.10:
8-1.10 LIQUIDATED DAMAGES
In addition to the requirements of Section 8-1.10 LIQUIDATED DAMAGES of the State Standard Specifications:
Any progress payment made after the completion date shall not be construed as a waiver of liquidated damages.
183
The Department may withhold liquidated damages before the accrual date if the anticipated liquidated damages may exceed the value of the remaining work.
8-1.10A General
In addition to section 8-1.10A General the following shall apply. The Contractor shall pay to the City of Goleta the sum of $4,000 per day, each and every calendar day’s delay in finishing the work in excess of the number of working days prescribed above. Any progress payment made after the completion date shall not be construed as a waiver of liquidated damages.
For each and every day that any portion of the work remains unfinished after the time fixed for completion in the contract documents as modified by any extension of time, damage will be sustained by the City. Because of the difficulty in computing the actual material loss and disadvantage to the City, the Contractor and City agree that Contractor will pay the City the amount of damages set forth herein as representing a reasonable forecast of the actual damages which the City will suffer by the failure of the Contractor to complete the work within the stipulated time. The execution of the agreement shall constitute acknowledgment by the Contractor that he or she has ascertained and agrees that the City will actu ally suffer damages in the amount herein fixed for each and every day during which the completion of the work is avoidably delayed beyond the stipulated completion date.
Unless otherwise provided in the contract documents, the Contractor shall have no claim or right of action against the City for damages, costs, expenses, loss of profits, or otherwise because or by reason of any delay in the fulfillment of the contract within the time limited therefore occasioned by any cause or event within or without the Contractor's control, and whether or not such delay may have resulted from anything done or not done by the City.
Add to Section 8-1.10B:
The roadway section and or intersection shall be opened to traffic by the end of the roadways last working hours of the lane closure charts. The Contractor shall pay to the Goleta the sum of $2,000.00 per hour for each hour, or portion of an hour, after the last working hour are exceeded and that a traveled lane remains closed due to the Contractor’s operations.
The Engineer will provide written notice of non -conformance to the Contractor within 24 hours of the violation. All Contractor's equipment, machinery, traffic control, and personnel shall be off of the pavement and all lanes shall be open to traffic to be considered as full compliance.
Any progress payment made after the completion date shall not be construed as a waiver of liquidated damages.
8-1.11 UTILITY AND NON-HIGHWAY FACILITIES
Attention is directed to Section 15 EXISTING FACILITIES of the State Standard Specifications and these Special Provisions.
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The Contractor shall notify the Engineer and the appropriate regional notification center for operators of subsurface installations at least 3 working days, but not more than 14 calendar days, prior to performing any excavation or other work close to any underground pipeline, conduit, duct, wire or other structure. Regional notification centers include, but are not limited to, the following:
Notification Center Telephone
Number
Underground Service Alert -Southern
California (USA)
(811) 422-4133
(800) 422-4133
The Contractor is cautioned that there may be underground and overhead utility facilities within the work area including telephone, electrical, cable television, gas, water and sanitary sewer transmission facilities, and storm drainage collection facilities.
Where possible conflict may exist, the Contractor shall verify the grade and location of existing underground utility prior to any work.
It is recognized by the City and the Contractor that the locations of existing utilities as shown on the plans are approximate, their actual location is unknown. Recognition is given to the fact there may be additional existing utilities unknown to either party to the contract. Location of utilities, as shown on the drawings, represents the best information obtainable from utility maps and information furnished by the various agencies and companies involved. The City warrants neither the accuracy nor the extent of the actual utilities involved.
In the event the Contractor discovers utilities not identified on the plans or by the utilities, the Contractor shall immediately notify the Engineer and the utility owners by the most expeditious method reasonably available and later confirm in writing.
The right is reserved to the Department and the owners of facilities, or their authorized agents, to enter upon the highway right of way for the purpose of making those changes that are necessary for the rearrangement of their facilities or for making nece ssary connections or repairs to their properties. The Contractor shall cooperate with forces engaged in this work and shall conduct operations in such a manner as to avoid any unnecessary delay or hindrance to the work being performed by the other forces.
Wherever necessary, the work of the Contractor shall be coordinated with the rearrangement of utility or other non -highway facilities, and the Contractor shall make arrangements with the owner of those facilities for the coordination of the work.
Attention is directed to the possible existence of underground main or trunk line facilities not indicated on the plans or in the se Special Provisions and to the possibility that underground main or trunk lines may be in a location different from that which is indicated on the plans or in the se Special Provisions. The Contractor shall ascertain the exact location of underground main or trunk lines whose presence is indicated on the plans or in these Special Provisions, the location of their service laterals or other appurtenances, and of existing service lateral or appurtenances of any other underground facilities which can be inferred from the presence of visible facilities such as buildings, meters and junction boxes prior to doing work that may damage any of the facilities or interfere with their service.
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If the Contractor cannot locate an underground facility whose presence is indicated on the plans or in the se Special Provisions, the Contractor shall so notify the Engineer in writing. If the facility for which the notice is given is in a substantially different location from that indicated on the plans or in the se Special Provisions, the additional cost of locating the facility will be paid for as extra work as provided in Section 4-1.05.
If the Contractor discovers underground main or trunk lines not indicated on the plans or in these Special Provisions, the Contractor shall immediately give the Engineer and the Utility Company written notification of the existence of those facilities. The main or trunk lines shall be located and protected from damage as directed by the Engineer, and the cost of that wor k will be paid for as extra work as provided in section 4-1.05.The Contractor shall, if directed by the Engineer, repair any damage which may occur to the main or trunk lines. The cost of that repair work, not due to the failure of the Contractor to exercise reasonable care, will be paid for as extra work as provided in Section 4 -1.05.
Damage due to the Contractor's failure to exercise reasonable care shall be repaired at the Contractor's cost and expense.
Where it is determined by the Engineer that the rearrangement of an underground facility is essential in order to accommodate the highway improvement and the plans and specifications do not provide that the facility is to be rearranged, the Engineer will provide for the rearrangement of the facility by other forces or the rearrangement shall be performed by the Contractor and will be paid for as extra work as provided in Section 4-
1.05. When ordered by the Engineer in writing, the Contractor shall rearrange any utility or other non -highway facility necessary to be rearranged as a part of the highway improvement, and that work will be paid for as extra work as provided in Section 4-1.05.
Should the Contractor desire to have any rearrangement made in any utility facility, or other improvement, for the Contractor's convenience in order to facilitate the Contractor's construction operations, which rearrangement is in addition to, or different from, the rearrangements indicated on the plans or in these Special Provisions, the Contractor shall make whatever arrangements are necessary with the owners of the utility or other non - highway facility for the rearrangement and bear all expenses in connection therewith.
The Contractor shall immediately notify the Engineer of any delays to the Contractor's operations as a direct result of underground main or trunk line facilities which were not indicated on the plans or in the se Special Provisions or were located in a position substantially different from that indicated on the plans or in the se Special Provisions, or as a direct result of utility or other non -highway facilities not being rearranged as herein provided (other than delays in connection with rearrangements made to facilitate the Contractor's construction operations or delays due to a strike or labor dispute). These delays will be considered right of way delays within the meaning of Section 8-1.09, "Right of Way Delays," and compensation for the delay will be det ermined in conformance with the provisions in Section 8 -1.09. The Contractor shall be entitled to no other compensation for that delay.
Any delays to the Contractor's operations as a direct result of utility or other non-highway facilities not being rearranged as provided in this Section 8 -1.10, due to a strike or labor 186
dispute, will entitle the Contractor to an extension of time as provided in Section 8 -1.07, "Delays." The Contractor shall be entitled to no other compensation for that delay.
Add the following to the end of Section 8-1.13:
8-1.13A Termination by the City for Cause
8-1.13A(1) Grounds
The City shall have the right to terminate the Contractor’s performance of the Work, in whole or in part, if:
1. Contractor fails to promptly commence the Work or unnecessarily or unreasonably delays the Work or improperly discontinues the diligent prosecution of the Work or abandons the Work;
2. Contractor refuses or fails to supply skilled supervisory personnel, an adequate number of properly skilled workers, proper materials, or necessary equipment to perform the Work in strict accordance with the Contract Documents, and the latest accepted schedule;
3. Contractor fails to make prompt payment of amounts properly due Subcontractors after receiving payment from the City;
4. Contractor disregards applicable laws, statutes, ordinances, codes, rules, regulations, or lawful orders of a public authority;
5. Contractor fails to resume performance of Work which has been suspended or stopped, within a reasonable time after receipt of notice from the City to do so or (if applicable) after cessation of the event preventing performance;
6. Any representation or warranty made by Contractor in the Contract Documents or any certificate, schedule, instrument, or other document delivered by Contractor pursuant to the Contract Documents shall have been false or materially misleading when made;
7. After commencement of the Work the City becomes aware that the Contractor is using an ineligible Contractor, Subcontractor, or supplier who was barred from performing work or providing materials or services on City projects at the time of Bid;
8. Contractor fails to make payment to Subcontractors for materials or labor in accordance with the respective Contract Documents and applicable law;
9. The Contract is assigned or the Work is sublet otherwise than as specified in the Contract Documents;
10. Contractor otherwise is guilty of breach of a provision of the Contract Documents; or
11. Contractor materially fails to execute the Work in accordance with the Contract Documents or, in the City’s opinion, is violating any of the terms of the Contract or is not executing the Contract in good faith or is not following instructions of the City as to additional force necessary in the opinion of the City for its completion within the required time.
8-1.13A(2) City’s Rights Upon Termination of Contract for Cause: Notice to Cure and Notice of Termination for Default
When any of the reasons specified above exist, the City may, in addition to and without prejudice to any other rights or remedies of the City, issue a written notice to cure the default to the Contractor and its surety. The Contractor shall commence satisf actory corrective actions within five (5) working days after receipt of the notice to cure. If the Contractor fails to commence satisfactory corrective work within 5 working days after 187
receipt of the notice to cure, or to diligently continue satisfactory and timely correction of the default thereafter, the City will advise the performance bond surety of the default and that surety will be given fifteen (15) calendar days to arrange for c ompletion of the Work in accordance with the Contract Documents by another Contractor or Contractors satisfactory to the City. Should the surety fail to effect satisfactory arrangements within said 15-day period, the City shall have the right to issue a notice of termination for default and to:
1. Exclude the Contractor from the Site;
2. Take possession of the Site and of all materials, equipment, tools and construction equipment, and machinery thereon owned by the Contractor;
3. Suspend any further payments to Contractor;
4. Accept assignment of subcontracts pursuant to Section 5-1.13C; and
5. Finish the Work by whatever reasonable method the City may deem expedient.
When the City terminates the Contractor’s performance of the Work for one of the reasons stated in this Section 8 -1.13, the Contractor shall not be entitled to receive further payment until the Work is finished.
The City shall charge the cost to complete the Work, including, but not limited to, protection, investigation, labor, services, equipment, materials, permits, fees, supervisory, and administrative costs to Contractor and its performance bond surety. If the unpaid balance of the Contract Price is less than all costs of finishing the Work, including compensation for the City’s services and expenses made necessary thereby, and other damages incurred by the City and not expressly waived, the Contractor shall pay the difference to the City. This obligation for payment shall survive termination of the Contract. If the unpaid balance of the Contract Price is greater than all costs of finishing the Work, including compensation for the City’s services and expenses made necessary thereby, the Contractor shall receive payment for Work properly performed by Contractor for which payment was not made previously; any excess amounts shall be retained by the City.
Upon receipt of the written notice of termination for default, the surety shall immediately assume all rights, obligations and liabilities of the Contractor under the Contract. If the surety fails to protect and maintain the work site, the City may do so, and may recover all costs incurred. The surety shall notify the City that it is assuming all rights, obligations and liabilities of the Contractor under the Contract. Within 15 working days of receipt of the written notice of termination for default, the S urety shall submit to the City a written plan detailing the course of action it intends to take to remedy the default. The City will review the plan and notify the surety if the plan is satisfactory. If the surety fails to submit a satisfactory plan, or if the surety fails to maintain progress according to the plan accepted by the City, the City may, upon 48 hours written notice, exclude the Surety from the premises, take possession of all material and equipment, and complete the Work in any way the City de ems to be expedient. The cost of completing the Work by the City shall be charged against the surety and may be deducted from any monies due, or which would become due, the surety. If the amounts due under the Contract are insufficient for completion, the surety shall pay to the City, within 30 days after the City submits an invoice, all costs in excess of the remaining Contract Price. The Surety will be paid for completion of the Work in accordance with Section 9 below, less the value of damages caused to the City by acts of the Contractor.
8-1.13A(3) Erroneous Termination
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If it has been adjudicated or otherwise determined that the City has erroneously or negligently terminated the Contractor for cause, then said termination shall automatically convert to a termination by the City for convenience as set forth in Section 8-1.13C. 8-1.13A(4) Acceptance of Incomplete or Non-Conforming Work In lieu of the provisions of this Section for terminating the Contractor’s performance, the City may pay the Contractor for the portion of Work completed according to the provisions of the Contract Documents and may treat the incomplete Work as if they had never been included or contemplated by this Contract, in which case the Contract Price will be reduced by the value of the deleted Work determined in accordance with Section 4 -
1.05M. The City may also exercise its rights under Section 6-3.07F relating to Acceptance of Nonconforming Work. No claim under this provision will be allowed the Contractor for overhead or prospective profits on Work not completed by the Contractor.
8-1.13A(5) Adequate Financial Assurances
It is recognized that if Contractor is adjudged a bankrupt or makes a general assignment for the benefit of creditors, or if a receiver is appointed for the benefit of its creditors, or if a receiver is appointed on account of Contractor’s insolvency, this could impair or frustrate Contractor’s performance of the Work. Accordingly, it is agreed that upon the occurrence of any such event, the City shall be entitled to request of Contractor, or its successor in interest, adequate assurance of future performan ce in accordance with the terms and conditions hereof. Failure to comply with such request within five (5) calendar days of delivery of the request shall entitle the City to terminate the Contract and to the accompanying rights set forth above. Pending rec eipt of adequate occurrence of performance and actual performance in accordance therewith, the City shall be entitled to proceed with the Work with its own forces or with other Contractors on a time and material or other appropriate basis, the cost of whic h will be backcharged against the Contract Price.
8-1.13B Termination by the City for Convenience
The City may, at any time, terminate the Contractor’s performance of the Work, in whole or in part, for the City’s convenience without regard to Contractor’s fault or breach upon fourteen (14) calendar days’ written notice to Contractor.
In the event that the City terminates Contractor’s performance of the Work for convenience, Contractor agrees to waive any claims for damages, including, but not limited to, home office overhead, loss of anticipated profits on account thereof, and as the sole right and remedy of Contractor, the City shall pay Contractor in accordance with Section 8-1.13G below. The provisions of the Contract, which by their nature survive final acceptance of the Work, shall remain in full force and effect after such termination to the extent provided in such provisions.
8-1.13C Contractor’s Duties Upon Termination
Upon receipt of written notice from the City of such termination for cause or for the City’s convenience, the Contractor shall, unless the notice directs otherwise, do the following:
1. Cease performance of the Work to the extent specified in the notice;
2. Cooperate with the City to secure the site and demobilize in a safe and orderly fashion;
3. Take actions necessary, or that the City may direct, for the protection and preservation of the Work;
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4. Except for Work directed to be performed in the notice, incur no further costs and enter into no further subcontracts and purchase orders;
5. If requested by the City, assign to the City, in the manner and to the extent directed, all of the right, title and interest to the Contractor under the subcontracts, and the City shall have no liability for acts, omissions or causes of action resulting th erefrom which accrued prior to the date of termination and assignment, which liability shall remain with the Contract; and
6. Turn over to the City, as soon as possible, but not later than thirty (30) days after receipt of such termination notice, the originals of all of the Contractor’s records, files, documents, drawings and any other items relating to the project, whether loca ted on the project site, at the Contractor’s office or elsewhere.
Replace Section 8-1.14E with:
8-1.14E Payment Adjustment for Termination
If the Department issues a termination notice, the Engineer determines the payment for termination during the performance period, from contract approval date to contract acceptance date, based on the following:
1. Direct cost for the work performed:
1.1. Including:
1.1.1. Mobilization
1.1.2. Demobilization
1.1.3. Securing the job site for termination
1.1.4. Losses from the sale of materials
1.2. Not including:
1.2.1. Cost of materials you keep
1.2.2. Profit realized from the sale of materials
1.2.3. Cost of material damaged by:
1.2.3.1. Act of God
1.2.3.2. Act of a public enemy
1.2.3.3. Fire
1.2.3.4. Flood.
1.2.3.5. Governor-declared state of emergency
1.2.3.6. Landslide
1.2.3.7. Tsunami
1.2.4. Other credits
2. Cost of remedial work, as estimated by the Engineer, is not reimbursed.
3. Allowance for profit not to exceed 4 percent of the cost of the work performed where a likelihood of having made a profit had the Contract not been terminated is shown.
4. Material handling costs for material returned to the vendor or disposed of as ordered.
5. Costs in determining the payment adjustment due to the termination, excluding attorney fees and litigation costs.
6. Overhead costs.
Termination of the Contract does not relieve the surety of its obligation for any just claims arising out of the work performed.
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9 PAYMENT
Add to Section 9-1.02:
9-1.02 MEASUREMENT
In addition to the requirements of Section 9-1.02 MEASUREMENT of the State Standard Specifications, the following shall apply:
Payment for all work bid at a price per unit of measurement will be based upon actual quantities of work as measured upon completion. The City does not expressly or by implication agree that the actual amount of work or materials of any class will correspond to the estimated quantities given in the proposal. The Contractor shall make no claim for anticipated profits, or loss of profit, for damages, or for any extra payment whatever because of any difference between the amount of work actually done or materials furnished and the estimated amount.
Add to Section 9-1.03:
9-1.03 PAYMENT SCOPE
In addition to Section 9-1.03 PAYMENT SCOPE of the State Standard Specification, the items bid on a “lump sum” basis shall result in a complete structure, operating plant, or system, (including all warranty documents and product and operating manuals) in satisfactory working condition in respect to the functional purpose of the installation and no extra compensation will be allowed for anything omitted but implied. Full compensation for additional materials and labor, whether or not shown on the drawing or specified in the State Standard Specifications or these Special Provisions, which are necessary to complete all the work will be considered as included in the lump sum price paid for the work, and no additional compensation will be allowed.
9-1.03A PROMPT PROGRESS PAYMENT TO SUBCONTRACTORS
A prime contractor or subcontractor shall pay any subcontractor not later than 10 days of receipt of each progress payment in accordance with the provision in Section 7108.5 of the California Business and Professions Code concerning prompt payment to subcontractors. The 10 days is applicable unless a longer period is agreed to in writing.
Any delay or postponement of payment over 30 days may take place only for good cause and with the agency’s prior written approval. Any violation of Section 7108.5 shall subject the violating contractor or subcontractor to the penalties, sanction and other remedies of that section. This requirement shall not be construed to limit or impair any contractual, administrative, or judicial remedies otherwise available to the contractor or subcontractor in the event of a dispute involving late payment or nonpayment by the prime contractor, deficient subcontract performance, or noncompliance by a subcontractor.
Replace Section 9-1.2 with:
9-1.12 PROMPT PAYMENT
The local agency shall make all project progress payment within 30 days after receipt of an undisputed, complete and properly submitted payment request from the contractor 191
on a construction contract. If the local agency fails to pay promptly, the local agency shall pay interest to the contractor, which accrues at the rate of 10 percent per annum on the principal amount of a money judgment remaining unsatisfied and pro-rated as necessary. Upon receipt of the payment request, the local agency shall act in accordance with both of the following:
1. The local agency shall review each payment request as soon as feasible after receipt to verify it is a proper payment request.
2. The local agency must return any payment request deemed improper or incomplete by the local agency to the contractor as soon as feasible, but not later than seven (7) days, after receipt. A request returned pursuant to this paragraph shall include documentation setting forth in writing the reasons why it is an improper payment request.
Replace Section 9-1.16A with:
9-1.16A PROGRESS PAYMENTS
Replace Section 9-1.16A PROGRESS PAYMENTS of the State Standard Specifications.
After award of contract, the progress payments are due on the 15 th of each month. The Contractor may request in writing that such monthly closure date be changed. The Engineer may approve such request when it is compatible with the City's payment procedure.
The Contractor shall submit all requests for progress payments using the forms included in Appendix A.
Form CC1: Progress Payment Request - This form is to be completed and signed by the Contractor and attached as a cover sheet to its request for payment. This will be mandatory on all contract requests.
Form CC2: Progress Payment Request – Detail - This form may be used by the Contractor to provide the detail required to verify payment quantities. (City will accept the Contractor’s standard form if it provides the required information).
Form CC3: Quantity Change Verification Form - This form is required before any payment can be made based on actual quantities exceeding estimated quantities. At the conclusion of the contract, the City will issue a “Balancing Change Order” incorporating all quantity increases and decreases in the contract items of work.
9-1.16A(1) GENERAL
Based upon Applications for Payment submitted to the Engineer by the Contractor, the City shall make progress payments to the Contractor as provided below and elsewhere in the Contract Documents.
The period covered by each Application for Payment shall be one calendar month ending on the 20th day of the month.
The Contractor shall submit each Application for Payment to the Engineer by the last day of each month.
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Pursuant to Section 9-1.02 above, Contractor’s Applications for Payment shall be based on the actual installed measured in place quantities for payment.
Applications for Payment shall indicate the percentage of completion of each portion of the Work for which a lump sum price is specified as of the end of the period covered by the Application for Payment.
9-1.16A(2) Applications for Payment
Contractor shall submit to the Engineer an Application for Payment (on a form provided by the Engineer) for Work completed in accordance with the measurement of quantities.
Such application shall be supported by such data substantiating the Contractor’s right to payment as the Engineer may require.
By submitting an Application for Payment, the Contractor warrants that all Work has been performed in compliance with the Contract Documents, and that all quantities and amounts set forth therein accurately reflect the amount of Work completed during that pay period.
Each Application for Payment shall be reviewed by the Engineer as soon as practicable after receipt for the purpose of determining that the Application for Payment is a “proper and complete” payment request, accurately reflecting the value of Work completed and submitted with the documents required by the Contract Documents. An Application for Payment shall be deemed "proper" only if it is properly completed and submitted on the proper forms. The Engineer shall have the right to adjust any estimate of quantity and to subsequently correct any error made in any Application for Payment.
The City shall make payment to the Contractor not later than thirty (30) calendar days after the Engineer’s verification and approval that an Application for Payment is undisputed and properly submitted.
9-1.16A(3) PAYMENTS FOR AUTHORIZED CHANGES
Applications for Payment may include requests for payment on account of changes in the Work that have been properly authorized by Change Orders and by Construction Change Directives, which shall be itemized separately from base Contract Work.
9-1.16A(4) NO REQUESTS FOR DISPUTED SUBCONTRACTOR WORK
Applications for Payment shall not include requests for payment of amounts the Contractor does not intend to pay to a Subcontractor or material supplier because of a dispute or other reason, or as to which an appropriate stop payment notice release has not been filed.
9-1.16A(5) CITY REVIEW AND PAYMENT
This Contract is subject to the following provisions of California Public Contract Code Section 20104.50 which provides as follows:
(a)(1) It is the intent of the Legislature in enacting this Section to require all local governments to pay their Contractors on time so that these Contractors can meet their own obligations. In requiring prompt payment by all local governments, the Legislature 193
hereby finds and declares that the prompt payment of outstanding receipts is not merely a municipal affair, but is, instead, a matter of statewide concern. (2) It is the intent of the Legislature in enacting this article to fully occupy the field of public policy relating to the prompt payment of local governments’ outstanding receipts. The Legislature finds and declares that all governmental officials, inclu ding those in local government, must set a standard of prompt payment that any business in the private sector that may contract for services should look toward for guidance. (b) Any local agency which fails to make any progress payment within thirty (30) days after receipt of an undisputed and properly submitted payment request from a Contractor or construction Contract shall pay interest to the Contractor equivalent to the le gal rate set forth in subdivision (a) of § 685.010 of the Code of Civil Procedure. (c) Upon receipt of a payment request, each local agency shall act in accordance with both of the following:
(1) Each payment request shall be reviewed by the local agency as soon as practicable after receipt of the purpose of determining that the payment request is a proper payment request;
(2) Any payment request determined not to be a proper payment request suitable for payment shall be returned to the Contractor as soon as practicable, but not later than seven (7) days, after receipt. A request returned pursuant to this Section shall be accompanied by a document setting forth in writing the reasons why the payment request is not proper.
(d) The number of days available to a local agency to make a payment without incurring interest pursuant to this Section shall be reduced by the number of days by which a local agency exceeds the seven -day return requirement set forth in paragraph (2) of subdivision (c).
(e) For purposes of this Article:
(1) A “local agency” includes, but is not limited to, a City, including a charter City, a county, and a City and county, and is any public entity subject to this part. (2) A “progress payment” includes all payments due Contractors, except that portion of the final payment designated by the Contract as retention earnings. (3) A payment request shall be considered properly executed if funds are available for payment of the payment request, and the Financial Officer of the local agency does not delay the payment due to an audit inquiry.
(f) Each local agency shall require that this article, or a summary thereof, be set forth in the terms of any Contract subject to this Article.9 -1.16A(6) Improper Application for Payment
In accordance with Section 20104.50 of the California Public Contract Code, any Application for Payment determined by the Engineer not to be a proper payment request, suitable for payment, shall be returned to the Contractor as soon as practicable, but not later than seven (7) calendar days after receipt by the Engineer. An Application for Payment returned to the Contractor shall be accompanied by written documentation setting forth the reasons why the Application for Payment is not proper and not suitable for payment. If an Application for Payment is so returned as improper, no payment will be due the Contractor. The City reserves the right to make partial payment of undisputed amounts.
9-1.16A(7) Interest on Undisputed Amounts
If the City fails to make any progress payment within thirty (30) calendar days after receipt of an undisputed and proper Application for Payment from the Contractor, the City shall 194
pay interest to the Contractor equivalent to the legal rate set forth in subdivision (a) of Section 685.010 of the California Code of Civil Procedure. The number of days available to the City to make a payment without incurring interest shall be reduced by the number of days by which the Engineer exceeds the seven (7) day return requirement set forth above.
9-1.16A(8) Contractor Warranty of Title to Work
The Contractor warrants that title to all Work covered by an Application for Payment will pass to the City no later than the time of payment. The Contractor further warrants that upon submittal of an Application for Payment, all Work for which payments hav e been received from the City shall, to the best of the Contractor’s knowledge, information and belief, be free and clear of liens, claims, security interests, or encumbrances in favor of the Contractor, Subcontractors, material suppliers, or other persons or entities making a claim by reason of having provided labor, materials and equipment relating to the Work.
This provision shall not relieve the Contractor from the responsibility for materials and Work upon which payments have been made, the restoration of damaged Work or as waiving the right of the City to require the fulfillment of the terms of the Contract.
Each time the Contractor submits an Application for Payment, the Contractor herby certifies that each Application for Payment is complete and accurate regarding the quantities and amounts stated in the application, and that all Work for which the Contractor seeks payment have been provided in a manner that meets or exceeds the Contract requirements.
9-1.16A(9) Partial Payments
The City, once in each month, shall cause an estimate in writing to be made by the Engineer. The estimate shall include the total amount of work done and acceptable materials furnished, provided the acceptable materials are listed as eligible for partial payment as materials in these Special Provisions and are furnished and delivered by the Contractor on the ground and not used or are furnished and stored for use on the contract, if the storage is within the City and the Contractor furnishes evidence satisfactory to the Engineer that the materials are stored subject to or under the control of the City, to the time of the estimate, and the value thereof. The estimate shall also include any amounts payable for mobilization. Daily extra work reports furnished by the Contractor less than 5 calendar days, not including Saturdays, Sundays , and legal holidays, before the preparation of the monthly progress estimate shall not be eligible for payment until the following month's estimate.
• The amount of any material to be considered in making an estimate will in no case exceed the amount thereof which has been reported by the Contractor to the Engineer on State -furnished forms properly filled out and executed, including accompanying documentation as therein required, less the amount of the material incorporated in the work to the time of the estimate. Only materials to be incorporated in the work will be considered. The estimated value of the material established by the Engineer will in no ca se exceed the contract price for the item of work for which the material is furnished.
• The City shall retain 10 percent of the estimated value of the work done and 10 percent of the value of materials so estimated to have been furnished and 195
delivered and unused or furnished and stored as aforesaid as part security for the fulfillment of the contract by the Contractor, except that at any time after 20 percent of the work has been completed, if the Engineer finds that satisfactory progress is being made, the City may reduce the total amount being retained from payment pursuant to the above requirements to 5 percent of the total estimated value of the work and materials and may also reduce the amount retained from any of the remaining partial pay ments to 5 percent of the estimated value of the work and materials. In addition, on any partial payment made after 95 percent of the work has been completed, the City may reduce the amount withheld from payment pursuant to the requirements of this Section 9-1.06, to such lesser amount as the City determines is adequate security for the fulfillment of the balance of the work and other requirements of the contract, but in no event will that amount be reduced to less than 125 percent of the estimated value of the work yet to be completed as determined by the Engineer. The reduction will only be made upon the written request of the Contractor and shall be approved in writing by the surety on the Performance Bond and by the surety on the Payment Bond. The approv al of the surety shall be submitted to the Disbursing Officer of the City; the signature of the person executing the approval for the surety shall be properly acknowledged and the power of attorney authorizing the person to give that consent must either accompany the document or be on file with the City.
• The City shall pay monthly to the Contractor, while carrying on the work, the balance not retained, as aforesaid, after deducting therefrom all previous payments and all sums to be kept or retained under the provisions of the contract. No monthly estimate or payment shall be required to be made when, in the judgment of the Engineer, the work is not proceeding in accordance with the provisions of the contract.
• No monthly estimate or payment shall be construed to be an acceptance of any defective work or improper materials.
• Attention is directed to the prohibitions and penalties pertaining to unlicensed contractors as provided in Business and Professions Code Sections 7028.15(a) and 7031.
9-1.16D MOBILIZATION
In addition to Section 9-1.16D Mobilization of the State Standard Specifications, the following shall apply:
Mobilization shall consist of preparatory work and operations, including, but not limited to, those necessary for the movement of personnel, equipment, supplies, and incidentals to the project site; and for all other work and operations which must be perfo rmed or costs incurred prior to beginning work on the various contract items on the project site.
Mobilization also includes public notifications. Demobilization shall include, upon substantial completion of the contracted work, the removal of all signs, c onstruction trailers, storage trailers and bins, temporary fencing, garbage, construction debris, equipment, utility services not scheduled to remain, portable toilet facilities, and all excess construction material not included and paid for within other b ase bid items. Work shall also include the repair, restoration and/or replacement of facilities damaged by the 196
Contractor and/or Subcontractors and suppliers, including driveways, parking areas, streets, pipelines, and landscaping, and the submittal of Record Drawings. Work area shall be cleaned and restored to original condition or better as further shown on the plans.
The compensation for mobilization/demobilization shall not exceed 10 percent of the total amount of all remaining bid items.
Add to Section 9-1.16E:
9-1.16E Withholds
The City will hold retainage from the prime contractor and shall make prompt and regular incremental acceptances of portions, as determined by the Agency, of the contract work, and pay retainage to the prime contractor based on these acceptances.
The Agency shall hold retainage from the prime contractor and shall make prompt and regular incremental acceptances of portions, as determined by the Agency of the contract work and pay retainage to the prime contractor based on these acceptances.
The prime contractor or subcontractor shall return all monies withheld in retention from all subcontractors within seven (7) days after receiving payment for work satisfactorily completed and accepted including incremental acceptances of portions of the contract work by the Agency. Any delay or postponement of payment may take place only for good cause and with the Agency’s prior written approval. Any violation of these provisions shall subject the violating prime contractor or subcontractor to the penaltie s, sanctions, and other remedies specified in Section 7108.5 of the California Business and Professions Code and Section 10262 of the California Public Contract Code. This requirement shall not be construed to limit or impair any contractual, administrativ e or judicial remedies otherwise available to the contractor or subcontractor in the event of a dispute involving late payment or nonpayment by the contractor; deficient subcontractor performance and/or noncompliance by a subcontractor. This clause applies to both DBE and non-DBE subcontractors.
Any violation of these provisions of Prompt Progress Payment and Prompt Payment of Withheld Funds to Subcontractors shall subject the violating prime contractor or subcontractor to the penalties, sanctions and other remedies specified therein. These requirements shall not be construed to limit or impair any contractual, administrative, or judicial remedies otherwise available to the prime contractor or subcontractor in the event of a dispute involving late payment or nonpayment by the prime contractor, deficient subcontract performance, or noncompliance by a subcontractor.
The City will withhold five (5) percent of all monthly progress payments as retention to assure completion and payment of labor and materials. Retention will be released to the Contractor fifty-two (52) calendar days after the Notice of Completion is Approved by City Council.
In accordance with Public Contract Code Section 22300, securities shall be permitted in substitution of money withheld by the City to ensure performance under this contract.
At the request and expense of the Contractor, securities equivalent to the amount withheld shall be deposited with the City, or with a state or federally charged bank in this 197
state as the escrow agent, who shall then pay such moneys to the Contractor. Upon satisfactory completion of the contract, the securities shall be returned to the Contractor.
Alternatively, the Contractor may request and the City shall make payment of retentions earned directly to the escrow agent at the expense of the Contractor. At the expense of the Contractor, the Contractor may direct the investment of the payments into securities and the Contractor shall receive the interest earned on t he investments upon the same terms provided for in this section for securities deposited by the Contractor. Upon satisfactory completion of the contract, the Contractor shall receive from the escrow agent all securities, interest, and payments received by the escrow agent from the City, pursuant to the terms of this section.
Securities eligible for investment under this paragraph shall include those listed in Government Code Section 16430, bank or savings and loan certificates of deposit, interest-bearing demand deposit accounts, standby letters of credit, or any other security mutually agreed to by the Contract and the City. The Contractor shall be the beneficial owner of any securities substituted for moneys withheld and shall receive any interest thereon.
If an escrow agreement is used as security, it shall be null, void and unenforceable unless it is substantially similar to the form stated in Public Contract Code Section 22300.
Replace Section 9-1.16E(4) with:
The City may withhold payments to cover claims filed under Civil Code § 9000 et seq.
Stop payment notice information may be obtained from City.
If at any time there shall be evidence of the existence, whether or not same has been asserted, of any mechanics lien, stop payment notice, or claim arising out of or in connection with the performance or default in performance of this Contract or any subcontract or supply contract entered into by Contractor to perform this Contract, and if the City might become liable for the discharge of or satisfaction of such mechanics lien, stop payment notice, or claim, then the City shall have the right to retain out of any payment then due or thereafter to become due, an amount sufficient to discharge such mechanics lien or stop payment notice or satisfy such claim and to reimburse the City and the representatives of the City for all costs and expenses in connection therewith, including attorneys’ fees. Further, the City, in its sole discretion, shall have the right to discharge or satisfy such mechanics lien, stop payment notice, or claim and pay all costs and expenses in connection therewith if the Contractor does n ot have such mechanics lien, stop payment notice, or claim discharged or satisfied within ten (10) days after receiving notice thereof from the City or unless some other procedure for discharge or satisfaction of such lien or claim is agreed upon between t he City and Contractor. If the amounts retained are insufficient for the aforesaid purposes, or if such mechanics lien, stop payment notice, or claim remains undischarged or unsatisfied after all payments have been made to the Contractor, then the Contractor shall refund to the City all monies that may have been paid to discharge such lien or stop payment notice or satisfy such claims, including the costs, expenses, and attorneys’ fees in connection therewith.
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If the Contractor or a Subcontractor disputes the correctness or validity or enforceability of any stop payment notice, the City may, in its discretion, permit the Contractor to file with the City a bond, on a form provided by the City, executed by one or more corporate California admitted surety insurers, in an amount equal to one hundred and twenty -five percent (125%) of the claim stated in the stop payment notice conditioned for the payment of any sum which the stop payment notice claimant may recover on the claim together with its costs of suit in the action. Upon the City’s acceptance of such bond, the City shall not withhold money from the Contractor on account of the stop payment notice. The surety(ies) upon the stop payment notice release bond shall be different than, and jointly and severally liable to the stop payment notice claimant with, the payment bond surety(ies).
If a Subcontractor or material supplier refuses to furnish a release or waiver required by the City, records a mechanics lien, or files a stop payment notice, the Contractor shall, upon the City’s request, furnish a bond satisfactory to the City to release the stop payment notice and shall otherwise fully indemnify the City against such stop payment notice and the City shall enforce its right under the preceding paragraph.
Any lien, stop payment notice, or other claim, filed or asserted after the Contractor’s acceptance of the final payment, by any Subcontractor, laborer, material supplier, or others, in connection with or for Work performed under the Contract Documents shall be the sole and exclusive responsibility of the Contractor, who further agrees to indemnify, defend. and hold harmless the City and its council members, officers, agents and employees from and against any claims, demands, or judgment arising out of or associated therewith, including, without limitation, attorneys’ fees incurred by the City in connection therewith.
Replace entire Section 9-1.16E(6) with:
9-1.16E(6) Withhold Amount
The City will withhold 5 percent of all progress payments as retention (Public Contract Code § 7201).
Add new Section 9-1.16G:
9-1.16G Release of Retention
This Contract is subject to the following provisions of California Public Contract Code § 7200 which provides as follows:
(a)(1) This section shall apply with respect to all Contracts entered into on or after January 1, 1999, between a public entity and an original Contractor, between an original Contractor and a Subcontractor, and between all Subcontractors thereunder, relat ing to the construction of any public Work of improvement.
(2) For purposes of this Section, “public entity” means the state, including every state agency, office, department, division, bureau, board, or commission, a City, county, City and county, including chartered cities and chartered counties, district, special district, public authority, political subdivision, public corporation, or nonprofit transit corporation wholly owned by a public agency and formed to carry out the purposes o f the public agency.
(b) In a Contract between the original Contractor and a Subcontractor, and in a Contract between a Subcontractor and any Subcontractor thereunder, the percentage of the 199
retention proceeds withheld may not exceed the percentage specified in the Contract between the public entity and the original Contractor.
(c) When a performance and payment bond is required in the solicitation for bids, subdivision (b) shall not apply to either of the following:
(1) The original Contractor, if the Subcontractor fails or refuses to provide a performance and payment bond issued by an admitted surety insurer, to the original Contractor. (2) The Subcontractor, if a Subcontractor thereunder fails or refuses to provide a performance and payment bond issued by an admitted surety insurer, to the Subcontractor.
(d) No party identified in subdivision (b) shall require any other party to waive any provision of this Section.
(e) In the event that the Contractor elects to substitute securities in lieu of retentions, the Contractor may withhold from its Subcontractors, who have not elected to substitute securities in lieu of retentions, the amount of retentions that would have o therwise been withheld.
Add new Section 9-1.16H:
9-1.16H Payments to Subcontractors
The Contractor shall pay each Subcontractor, no later than seven (7) calendar days after receipt of payment from the City the amount to which the Subcontractor is entitled, reflecting percentages actually retained from payments to the Contractor on account of the Subcontractor’s portion of the Work. The Contractor shall, by appropriate agreement with each Subcontractor, require each Subcontractor to make payments to its Subcontractors in a similar manner. Contractor shall obtain and submit releases on City- approved forms for any payment made to Subcontractors and suppliers.
9-1.16I City’s Right to Disburse Progress and Final Payments by Joint Check or Direct Payments
The City has the right to request written evidence from the Contractor that the Contractor has properly paid Subcontractors and material and equipment suppliers amounts paid by the City to the Contractor for subcontracted Work. If the Contractor fails to f urnish such evidence within seven (7) days, the City shall have the right to contact Subcontractors and suppliers to ascertain whether they have been properly paid. The City shall not have an obligation to pay or to see to the payment of money to a Subcontractor, except as may otherwise be required by law. The City may, in its sole discretion, issue joint checks to the Contractor and its Subcontractors of any tier and material suppliers or to make payments directly to such Subcontractor or supplier in satis faction of City’s obligation to make progress payments or the final payment due hereunder.
Add the following to the end of Section 9-1.17B:
9-1.17B(1) Affidavit of Final Completion and Final Payment The Contractor shall, upon completion of the Work and final cleaning up, submit to the City a sworn Affidavit of Final Completion on a form provided by the Engineer. Properly submitted Claims in stated amounts may be excluded by the Contractor from the operation of the release if the Claims have not yet been resolved. Within thirty (30) calendar days after receipt of the Affidavit of Completion, the Engineer will inspect the Work and will either (1) reject the requested Affidavit of Final Completion, specif ying the 200
defective and/or uncompleted portions of the Work, or (2) accept the Affidavit of Final Completion and submit a request to the City Council for final acceptance of the Work.
9-1.17B(2) Rejection and Revision
If the City rejects the Affidavit of Final Completion, specifying defective and/or uncompleted portions of the Work, the Contractor shall promptly remedy the defective and/or uncompleted portions of the Work. Thereafter, the Contractor shall give the City a revised Affidavit of Final Completion with a new date based on when the defective and/or uncompleted portions of the Work were corrected . The foregoing procedure shall apply successively thereafter until the City accepts Contractor’s Affidavit of Final Completion.
9-1.17B(3) Documentation
In addition to the requirements for final payment set forth in the other Contract Documents, the final payment shall not become due until at least sixty (60) calendar days after: (i) Contractor has fully performed the Contract, including all punch list work; and (ii) Contractor has submitted to the City:
1. A full, complete and proper Final Application for Payment showing the proposed total amount due the Contractor, segregated as to Contract quantities, changes in the Work, and other basis for payments; deductions made or to be made for prior payments; amounts to be retained; any Claims the Contractor intends to file at that time or a statement that no Claims will be filed; and any unsettled Claims, stating amounts;
2. Written consent of surety(ies) to partial/full release of retention/final payment;
3. Contractor’s written assurance that identified corrective work not complete and accepted will be completed by a stated date agreeable to the City;
4. The required Record Drawings (in reproducible format);
5. Reasonable proof that taxes, fees and similar obligations of Contractor have been paid;
6. Documentation that Contractor has inspected, tested, and adjusted performance of every system or facility of the Work to ensure that overall performance is in compliance with terms of the Contract Documents;
7. Reasonable proof that Contractor has discontinued and removed temporary facilities and services from the Site, along with construction tools and facilities, forms, and similar items except for Contractor’s field office;
8. Reasonable proof that Contractor has provided instruction for the City’s operating personnel on systems and equipment operational requirements;
9. A report on performance of completed installations after adjustment that appear unable to comply with the requirements of the Contract Documents;
10. The operating manuals for operating and maintaining the Work; and
11. Four (4) copies of all warranties from vendors and Subcontractors, operation and maintenance manuals, instructions and related agreements, equipment certifications and similar documents, and maintenance and operating instructions.
The Engineer reserves the right to not require any of the above submittals which the Engineer determines, in his/her sole discretion, is not applicable to a particular project.
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9-1.17B(4) Disbursement of Final Payment
Pursuant to California Public Contract Code section 7107, if there is any dispute between the City and the Contractor at the time that disbursement of the final payment is due, the City may withhold from disbursement of the final payment an amount not to e xceed one hundred fifty percent (150%) of the amount in dispute.
9-1.17B(5) No Waiver of Claims by City
The making of final payment shall not constitute a waiver of any Claims by the City including, but not limited to:
1. unsettled stop payment notices;
2. faulty or defective Work;
3. failure of the Work to comply with the requirements of the Contract Documents;
4. terms of special warranties required by the Contract Documents; or
5. any other cause, unless specifically waived by the City in writing.
9-1.17B(6) WAIVER OF CLAIMS BY CONTRACTOR, SUBCONTRACTORS, AND
SUPPLIERS
Acceptance of final payment by the Contractor, a Subcontractor, or a material supplier shall constitute a waiver of claims by that payee except those previously made in writing and identified by that payee as unsettled at the time of final Application for Payment.
Add to Section 9-1.07B:
9-1.17D FINAL PAYMENTS AND CLAIMS
In addition to Section 9-1.17D Final Payment and Claims of the State Standard Specifications, the Contractor shall submit Form CC4: Final Release Form. This form must accompany all requests for final payment (see Appendix A).
Delete Section 9-1.22:
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DIVISION II GENERAL CONSTRUCTION
10 GENERAL
Replace Reserved Section 10-1.02A with:
The Contractor’s attention is directed to Sections 8 -1.05 “Time” of these Special Provisions for the number of days allowed for this work.
The first order of work shall be for the Contractor to contact Underground Service Alert (U.S.A.) and to verify the location of all utilities in the vicinity of the work.
Prior to commencement of the traffic signal functional test at any location, all items of work related to signal control shall be completed and all roadside signs, pavement delineation, and pavement markings shall be in place at that location.
The Contractor shall prepare a traffic control plan that conforms to Section 12, “Construction Area Traffic Control Devices,” of the City of Goleta Design and Construction Standards, the California MUTCD and as described within these Special Provisions prior to construction of each location. The traffic control plan shall include deta ils regarding traffic signal operations to be approved by the City of Goleta Traffic Department.
Attention is directed to "Maintaining Traffic" and "Temporary Pavement Delineation" of these Special Provisions and to the stage construction sheets of the plans.
Attention is directed to "Progress Schedule (Critical Path Method)" of these Special Provisions regarding the submittal of a general time-scaled logic diagram within 10 days after approval of the contract. The diagram shall be submitted prior to performing any work that may be affected by any proposed deviations to the construction staging of the project.
The work shall be performed in conformance with the phases and stages of construction shown on the plans. Non -conflicting work in subsequent stages may proceed concurrently with work in preceding stages, provided satisfactory progress is maintained in the preceding stages of construction and with Engineer’s written approval.
Add to the end of Section 10-1.02C(2):
Protect any irrigation component to be relocated before performing any other construction activity in the area.
Add to the 3rd paragraph of Section 10-6:
Nonpotable water must not be stream water.
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203
12 TEMPORARY TRAFFIC CONTROL
Add to the end of Section 12-1.01
12-1.01A Traffic Maintenance
Attention is directed to Sections 7 -1.03 PUBLIC CONVENIENCE , 7-1.04, PUBLIC SAFETY, and Section 12 TEMPORARY TRAFFIC CONTROL of the State Standard Specifications and to the Section entitled "PUBLIC SAFETY" elsewhere in these Special Provisions. Nothing in these Special Provisions shall be construed as relieving the Contractor from the responsibilities specified in Section 7 -1.04 PUBLIC SAFETY of the State Standard Specifications.
The minimum size specified for Type II flashing arrow signs in the table following the second paragraph of Section 12-3.30 FLASHING ARROW SIGNS of the State Standard Specifications is amended to read "36 inches by 72 inches".
In the State Standard Plans, Note 5 on Standard Plan T11, Note 6 on Standard Plan T12, and Note 5 on Standard Plan T13 are revised to read:
All traffic cones used for night work or remaining in the roadway overnight shall have reflective cone sleeves as specified in the specifications.
Section 12-3.02 TRAFFIC CONES of the State Standard Specifications is amended to read:
During the hours of darkness traffic cones shall be affixed with reflective cone sleeves.
The reflective sheeting of sleeves on the traffic cones shall be visible at 1,000 feet at night under illumination of legal high beam headlights, by persons with vision of or corrected to 20/20.
Reflective cone sleeves shall conform to the following:
1. Removable flexible reflective cone sleeves shall be fabricated from the reflective sheeting specified in the se Special Provisions, have a minimum height of 13 inches and shall be placed a maximum of 3 inches from the top of the cone. The sleeves shall not be in place during daylight hours.
2. Permanently affixed semitransparent reflective cone sleeves shall be fabricated from the semitransparent reflective sheeting specified in the se Special Provisions, have a minimum height of 13 inches, and shall be placed a maximum of 3 inches from the top of the cone. Traffic cones with semitransparent reflective cone sleeves may be used during daylight hours.
3. Permanently affixed double band reflective cone sleeves shall have 2 white reflective bands. The top band shall be 6 inches in height, placed a maximum of 4 inches from the top of the cone. The lower band shall be 4 inches in height, placed 2 inches below the bottom of the top band. Traffic cones with double band reflective cone sleeves may be used during daylight hours.
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The type of reflective cone sleeve used shall be at the option of the Contractor. Only one type of reflective cone sleeve shall be used on the project.
The Contractor shall be responsible for informing the public of the traffic conditions existing within the construction area at all times by placement of appropriate warning and advisory signs. The Contractor shall provide and maintain all traffic control and safety items. The Contractor assumes sole and complete responsibility for job and site conditions during the course of construction, including safety of all persons and property.
This requirement shall apply continuously 24 hours/day and shall not be limited to normal working hours.
Full compensation for complying with the above requirements shall be considered as included in the contract price paid for Traffic Control , Traffic Control Plan, and Traffic Control Maintenance and no additional compensation will be allowed.
12-1.01B Traffic Control Plan
At the pre-construction meeting, the Contractor shall submit a traffic control plan showing traffic control measures and/or, if approved, detours for vehicles and pedestrians affected by the construction work. A maximum of five (5) working days will be required to review and provide the Contractor with comments on the plan. The Contractor shall revise the plan per the City's comments until the plan is accepted by the Engineer. The Contractor will not be allowed to begin work until the Engineer has accepted the traffic control plan.
The Traffic Control Plan shall cover all stages of work, per site, and include (but not limited to) the following information and detail: (1) Street closures and detours including pedestrian access and detours; (2) construction, warning, detour and restriction signs, including "No Parking", “Loose Gravel”, “Construction Area Speed limit Signs,” and “Bump Ahead” signs; (3) temporary striping and pavement markers; (4) barricades; (5) flashing arrow signs; (6) lighted message boards; (7) portable delineators; (8) traffic cones; (9) lights, flares, flaggers, and spacings.
A copy of the accepted Traffic Control Plan must be kept at the job site at all times, including Subcontractors.
Temporary lane closures will be allowed only during approved working hours. Contractor shall provide at least one lane in each direction on all existing streets throughout the construction project unless otherwise approved in writing by the Engineer.
When work is performed within an intersection, the Contractor shall place the traffic signal in red flash. The Contractor shall submit notification at least 48 hours in advance of placing a traffic signal on flashing red. The City shall provide written approval prior to signal reprogramming. If no work is being performed with an intersection, the Contractor shall place the traffic signal into normal operations. Flaggers are required to control traffic at intersections placed in red flash.
The Contractor shall cooperate with and notify the local police and fire department, ambulance services, post office, refuse collectors, Goleta Union School District, Santa Barbara Unified School District, Santa Barbara Metropolitan Transit District, and residents of proposed construction operations and traffic control operations a minimum of five working 205
days before work is to begin in each work area. If changes are made to the traffic control plan, Contractor shall re-notify at least two working days before work is to begin. In addition, the Contractor shall make available a 24-hour telephone number in case of emergencies and/or problems.
The Contractor will be responsible for notifying residents and businesses of the proposed construction. Notifications shall be distributed to residents and businesses within a 100 feet radius of the job limits, including residents and businesses located on streets adjacent to the construction.
Notifications to affected residents and businesses within the project area shall consist of two (2) phases.
The first phase notifies the affected residents and businesses of the upcoming construction through the use of “door hanger” type formatted notifications. The notification shall state the street name, the working hours, and the anticipated begin and completion dates for each street. A sample of the required notification is located within Appendix A of these Special Provisions. The Contractor shall distribute the door hanger notifications a minimum of 5 (five) working days in advance of the work.
At the pre -construction meeting, Contractor shall provide the Engineer a copy of the proposed notification letter for acceptance.
Notifications shall be tucked neatly in doorjambs, handles, or partially under mats.
Notifications shall not be glued, stapled, tacked, or otherwise attached to property. The Contractor shall take care to stay on designated walkways during delivery of notifications, and be polite to citizens encountered.
The second phase consists of the Contractor posting “No Parking” signs on barricades 48 hours prior to the work. The “No Parking” signs shall also include the exact working day that the resurfacing work will take place. A warning indicating that vehicles will be towed away at the owner’s expense shall also be included on the “No Parking” signs. In addition, the Contractor shall make available a 24-hour telephone number in case of emergencies and/or problems and shall post the telephone number on the “No Parking” signs. At the pre - construction meeting, Contractor shall submit to the Engineer a sample “No Parking” sign for acceptance. The Contractor shall be responsible for placing temporary “No Parking” signs in advance of any construction activity. Barricades shall be placed a maximum of 500 feet apart, on both sides of the affected street.
The Contractor shall be responsible for placing “Construction Speed Limit” signs on both sides of the affected street one (1) hour prior to the Street being opened to traffic. The speed limit for the “Construction Speed Limit” signs cannot be less than 10 mph below the posted speed. At the pre-construction meeting, Contractor shall submit to the Engineer a sample “Construction Speed Limit” sign for acceptance. Signs shall be placed a maximum of 500 feet apart, on both sides of the affected street.
Emergency access to driveways, intersections, and residential streets shall be maintained at all times. If vehicles are parked in the working area, the Contractor shall not attempt to 206
move the vehicle. The Contractor shall notify the Engineer immediately, and the Engineer shall make proper arrangements to remove the vehicle.
Lane and street closure shall not be allowed without proper advance warning devices, signing and flag persons in conformance with the State Standard Specifications and these Special Provisions. At the completion of each working day, all lanes of traffic shall be open to the public. Street closure shall not be allowed on schedule refuse collections days.
No separate payment will be made for any item of Traffic Control and Maintenance set forth in the State Standard Specifications to be paid for as extra work. Full compensation for all Traffic Control and Maintenance shall be included in this bid item.
The provisions in this section will not relieve the Contractor from his/her responsibility to provide such additional devices or take such measures as may be necessary to comply with the provisions in Section 7 -1.04 PUBLIC SAFETY of the State Standard Specifications.
Full compensation for complying with the above requirements shall be considered as included in the contract price paid for Traffic Control , Traffic Control Plan, and Traffic Control Maintenance and no additional compensation will be allowed.
12-1.01C Traffic Control
Traffic Control shall include all labor, tools, equipment and materials required to provide, maintain, and remove all signage, flagmen, temporary barricades, and appurtenances to provide traffic control within the project limits as set forth in the State S tandard Specifications, these Special Provisions, and as directed by the Engineer.
A specialty construction zone traffic control Contractor, shall be responsible for setting up and removing all traffic control. A specialty Contractor includes a Contractor whose operations are concerned with preparing or removing roadway construction zon es, lane closures, flagging, or traffic diversions on roadways, utilizing portable devices, such as cones, delineators, barricades, sign stands, flashing beacons, flashing arrow trailers, and changeable message signs, on roadways including, but not limited to, public streets, highways, or any public conveyance.
The Contractor shall have on their payroll a person responsible for all traffic control required for this project. The person shall be on site at all times whenever traffic control is in effect.
Contractor shall identify this person at the pre-construction meeting.
Should the Contractor decide to subcontract the traffic control portion of this project, the subcontractor shall be available as previously described. In addition, the Contractor shall also appoint a person to oversee the traffic control operations. The Contractor's appointee shall be available and responsible to implement the necessary traffic control plan according to the accepted traffic control plan and the latest edition of the California Manual on Uniform Traffic Control Devices (MUTCD).
Any vehicle used to place, maintain, or remove components of a traffic control system on multilane highways at night shall be equipped with a Type II flashing arrow sign which shall be in operation at all times while the vehicle is being used for placing, maintaining, 207
or removing said components. The sign shall be controllable by the operator of the vehicle while the vehicle is in motion.
During the working hours as set forth above, the Contractor may, with the Engineer's approval, close one of the traffic lanes in each direction to perform the required work. Lane closure shall not be allowed without proper advance warning devices and signing, and flag person control in conformance with the State Standard Specifications, and these Special Provisions. The Engineer shall be the sole judge of the spacing, length, and sequence of the lane closure areas. At the completion of each working day, all existing lanes of traffic shall be maintained open to traffic and temporary traffic markers shall be placed (if necessary). Provisions must be made for the uninterrupted passage of emergency vehicles through the project limits at all times, regardless of controlled traffic conditions existing at the time.
If any component in the traffic control system is displaced, or ceases to operate or function as specified, from any cause, during the progress of the work, the Contractor shall immediately repair said component to its original condition or replace said co mponent and shall restore the component to its original location.
The Contractor shall be responsible for making access available at any time during the workday to emergency vehicles such as fire/rescue units, ambulances, and police cars.
The Contractor shall cooperate and allow the City work crews to use the traffic control system when set up for the Contractor's work. The Contractor is not obligated to maintain the traffic control system beyond his/her scheduled activities.
Full compensation for complying with the above requirements shall be considered as included in the contract price paid for Traffic Control , Traffic Control Plan, and Traffic Control Maintenance and no additional compensation will be allowed.
Intersection Detours plan shall be submitted and accepted to the Engineer at least five (5) working days prior to the start of any work. When the intersection detour plan is in place the intersection shall be in red flash, have flaggers, and kept open to through traffic.
At all intersections, the Contractor shall provide a minimum of two ( 2) flaggers per intersection while the intersections are in red flash, as determined by the Engineer.
The Contractor shall diligently progress with operations within signalized intersections and communicate with the Engineer for restoring signalized intersections to normal operations once the Contractor’s operations are complete within the limits of signal ized intersections.
12-1.01D Contractor Conformance to Traffic Lane Closure Hours Non-compliance with the traffic lane closure hours shown in the charts above will result in a deduction from the Contractor's progress payment as outlined in section 8 -1.10 Liquidated Damages.
Delete Section 12-1.04:
208
Replace Section 12-3.01D with:
12-3.01D Payment
Notwithstanding any provisions of the State Standard Specifications and these Special Provisions to contrary, the contract lump sum price for “Traffic Control, Traffic Control Plan, and Traffic Control Maintenance” will constitute full compensation for furnishing, installing, and removing traffic control devices, including signs, covers, lights, flares, cones, barricades, flagmen, and other items necessary for the safety, sole convenience, and direction of public traffic through and arou nd the work area, as specified in the State Standard Specifications, these Special Provisions, and as directed by the Engineer.
The provisions in this section will not relieve the Contractor from his responsibility to provide such additional devices or take such measures as may be necessary to comply with the provisions in Section 7-1.04 PUBLIC SAFETY of the State Standard Specifications.
Add to Section 12-3.11:
12-3.11 CONSTRUCTION AREA SIGNS
In addition to Section 12 -3.11 CONSTRUCTION AREA SIGNS of the State Standard Specifications, construction area signs shall be furnished, installed, maintained, and removed when no longer required in accordance with the provisions in Section 12 TEMPORARY TRAFFIC CONTROL of the State Standard Specifications and these Special Provisions.
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13 WATER POLLUTION CONTROL
In addition to the requirements of Section 13 WATER POLLUTION CONTROL of the State Standard Specifications, Best Management Practices (BMP) devices conforming to those shown within Appendix A of these Special Provisions shall be installed and maintained by the Contractor. BMP’s shall remain in place during the full construction processes, plastic and or roofing paper is not acceptable to be used for drainage covers.
Replace Section 13-7.03D with:
13-7.03D Payment
Full compensation for conforming to the requirements of this Section shall be considered as included in the prices paid for lump sum of Placement and Maintenance of BMP’s and shall include materials, application of the materials, maintenance, including lab or, equipment, tools and incidentals for this item of work and no additional compensation will be allowed therefor.
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14 ENVIRONMENTAL STEWARDSHIP
Replace Section 14-2.03A with:
If archaeological materials, including but not limited to human skeletal material and disarticulated human bone, are discovered at the job site, protect and leave undisturbed 209
and in place archaeological materials in accordance with the following codes and these Special Provisions:
1. California Public Resources Code, Division 5, Chapter 1.7 § 5097.5
2. California Public Resources Code, Division 5, Chapter 1.75 § 5097.98 and § 5097.99
3. California Administrative Code, Title 14 § 4308
4. California Penal Code, Part 1, Title 14 § 622-1/2
5. California Health and Safety Code, Division 7, Part 1, Chapter 2, § 7050.5
Immediately upon discovery of archaeological materials, stop all work within a 60 -foot radius of the archaeological materials and immediately notify the Engineer who will then notify the City of Goleta Public Works Department. Archaeological materials found during construction are the property of the State. Do not resume work within the 60 -foot radius of the find until the Engineer gives the Contractor written approval. If, in the opinion of the Engineer, completion of the work is delayed or interfered w ith by reason of an archeological find or investigation or recovery of archeological materials, the Contractor will be compensated for resulting losses and an extension of time will be granted in the same manner as provided for in Section 8 -1.07 DELAYS of the State Standard Specifications.
If remains of Native American origin are discovered during project construction, it will be necessary to comply with state laws concerning the disposition of Native American burials, which fall within NAHC’s jurisdiction (PRC 5097). If any human remains are discovered or recognized in any location other than a dedicated cemetery, there will be no further excavation or disturbance of the site or any nearby area reasonably suspected to overlie adjacent human remains until the following steps occur:
• The Santa Barbara County coroner (805 -681-4145) has been informed and has determined that no investigation of the cause of death is required. If the remains are of Native American origin, one of the following occurs:
• The descendants of the deceased Native Americans have made a recommendation to the landowner or person responsible for the excavation work for means of treating or disposing of, with appropriate dignity, the human remains and any associated grave goods as provided in PRC 5097.98. • NAHC has been unable to identify a descendant, or the descendant failed to make a recommendation within 24 hours after being notified.
According to the California Health and Safety Code, six or more human burials at one location constitute a cemetery (Section 8100) and disturbance of Native American cemeteries is a felony (Section 7052). Section 7050.5 requires that construction or excavation be stopped in the vicinity of discovered human remains until the coroner can determine whether the remains are Native American. If the remains are determined to be Native American, the coroner must contact NAHC within 24 hours. 210
Archaeological materials are the physical remains of past human activity and include historic-period archaeological materials and prehistoric Native American archaeological materials. Nonhuman fossils are not considered to be archaeological except when showing direct evidence of human use or alteration or when found in direct physical association with archaeological materials as described in these Special Provisions.
Historic-period archaeological materials include cultural remains beginning with initial European contact in California, but at least 50 years old. Historical archaeological materials include:
1. Trash deposits or clearly defined disposal pits containing tin cans, bottles, ceramic dishes, or other refuse indicating previous occupation or use of the site
2. Structural remains of stone, brick, concrete, wood, or other building material found above or below ground or
3. Human skeletal remains from the historic period, with or without coffins or caskets, including any associated grave goods
Prehistoric Native American archaeological materials include:
1. Human skeletal remains or associated burial goods such as beads or ornaments
2. Evidence of tool making or hunting such as arrowheads and associated chipping debris of fine-grained materials such as obsidian, chert, or basalt
3. Evidence of plant processing such as pestles, grinding slabs, or stone bowls
4. Evidence of habitation such as cooking pits, stone hearths, packed or burnt earth floors or
5. Remains from food processing such as concentrations of discarded or burnt animal bone, shellfish remains, or burnt rocks used in cooking
The City may use other forces to investigate and recover archaeological materials from the location of the find. When ordered by the Engineer furnish labor, material, tools and equipment, to secure the location of the find, and assist in the investigation or recovery of archaeological materials and the cost will be paid for as extra work as provided in Section 4-1.05 CHANGES EXTRA WORK of the State Standard Specifications.
Replace Reserved in Section 14-6.07 with:
14-6.07 OAK ROOT PROTECTION
Do not operate equipment within the dripline of oak trees.
Replace the 2nd paragraph of Section 14-8.02 with:
The noise level from the Contractor's operations, between the hours of 9:00 p.m. and 6:00 a.m., shall not exceed 86 dbA at a distance of 50 feet. This requirement in no way 211
relieves the Contractor from responsibility for complying with local ordinances regulating noise level.
In addition, the Contractor shall conform to the City Goleta Municipal Code.
All noise-generating project construction activities are limited to Monday through Friday, 8:00 a.m. to 5:30 p.m. Exceptions must be requested in writing and authorized by the Engineer. Prepare a Noise Mitigation Measures submittal for approval in advance of any construction activities planned to be performed after hours or on weekends/holidays.
Post a sign at least 24 X 48 inches in size stating the noise limitations at the job site.
Each internal combustion engine, used for any purpose on the job, or related to the job, shall be equipped with a muffler of a type recommended by the manufacturer. Internal combustion engines without an appropriate muffler are not allowed on the job site.
Follow the following general noise reduction strategies:
1. Use modern construction equipment
2. Plan noisiest operations for times of least intrusion
3. Use quieter alternate methods or equipment when possible
4. Locate stationary noise sources away from sensitive receiver locations
5. Operate equipment at minimum power as feasible
In addition to the requirements of Section 14-8 NOISE AND VIBRATION of the State Standard Specifications, noise level requirements shall apply to all equipment used on the project including, but not limited to, trucks, transit mixers or transient equipment that may not be owned by the Contractor. The use of loud signals shall be avoided in favor of light warnings except those required by safety laws for the protection of personnel.
Full compensation for conforming to the requirements of this section shall be considered as included in the prices paid for the various contract items of work involved and no additional compensation will be allowed therefore.
Add to the end of Section 14-9.02:
The US EPA has established the National Emission Standards for Hazardous Air Pollutants (NESHAP). Under the Health & Safety Code § 39658(b)(1), the Contractor’s demolition and rehabilitation activities must comply with 40 CFR 61, Subpart M (National Emission Standard for Asbestos).
The asbestos survey and sampling report for this project is included in the Information Handout.
The Contractor must notify the Santa Barbara County Air Pollution Control District of the Contractor’s demolition activities even if the activities will not disturb asbestos- containing material.
The Contractor may obtain the notification form, submittal instructions, and other information from:
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Santa Barbara County Air Pollution Control District
260 North San Antonio Road, Suite A
Santa Barbara, CA 93110-1315
https://www.ourair.org/asbestos/
Instead of the 10 working days specified at the website, submit a notification form to the Santa Barbara County Air Pollution Control District at least 15 days before starting demolition or rehabilitation activities.
Submit a copy of the notification form and the necessary attachments as informational submittals before starting demolition or rehabilitation activities.
Existing Hollister Ave Bridge has asbestos in rail shim packs and lead paint on bridge.
Neither the asbestos containing materials or lead paint qualify as hazardous. Refer to the “Asbestos and Lead-Containing Paint Survey Report” in the Project Supplemental Information.; NESHAP regulations and Santa Barbara County Air Pollution Control District (SBCAPCD) Regulation X, Rule 1001, do not require that the asbestos- containing guard rail shims (a Category I nonfriable/nonhazardous material) identified during our survey be removed prior to renovation or demolition, or be treated as a hazardous waste. However, disturbance of this material is still covered by the Cal/OSHA asbestos standard (Title 8, CCR §1529).
If the Contractor discovers unanticipated asbestos-containing material during the demolition or rehabilitation activities, immediately stop work in that area and notify the Engineer. The Department will use other forces to remove and dispose of the material.
Do not resume work in the area until authorized.
Notify the Santa Barbara County Air Pollution Control District of a change to the Contractor’s demolition or rehabilitation activities, including a revised work plan or the discovery of unanticipated asbestos-containing materials, within 2 days of the change or discovery.
Replace Reserved of section 14-9.04 with:
14-9.04 CONSTRUCTION DUST CONTROL
Apply water or dust palliative to the site and wash equipment as necessary to control airborne dust. During construction, use water trucks or sprinkler systems to keep all areas of vehicle movement damp to prevent dust from leaving the site and to create a crust after each day’s activities cease. At a minimum, wet down such areas in the late morning and after work is completed for the day. Increase watering frequency whenever wind speed exceeds 15 miles per hour. Dust emissions at adjacent property lines must not exceed 20 percent opacity more than an aggregate of 3 minutes in any 60-minute period.
Grading and scraping operations must be suspended when wind speeds exceed 20 mph.
Minimize the amount of disturbed area and limit on-site vehicle speeds to 15 miles per hour.
Install gravel pads at construction site access points. All gravel, dirt, and construction material must be cleaned from the public right-of-way at a minimum of once a day at the end of the work day.
If importation, exportation, and stockpiling of fill material is needed, soil stockpiled for more than two days must be covered, kept moist, or treated with soil binders to prevent dust generation. Trucks transporting fill material to and from the site must be tarped 213
If an area is graded and left undeveloped for over four weeks utilize soil binders or revegetation immediately to inhibit dust generation:
No demolition or construction materials, debris, or waste shall be placed or stored where it may enter sensitive habitat, receiving waters or a storm drain, or be subject to wave, wind, rain, or tidal erosion and dispersion).
No demolition or construction equipment, materials, or activity shall be placed in or occur in any location that would result in impacts to environmentally sensitive habitat areas, streams, wetlands or their buffers.
Any and all debris resulting from demolition or construction activities shall be removed from the project site within 24 hours of completion of the project.
Demolition or construction debris and sediment shall be removed from work areas each day that demolition or construction occurs to prevent the accumulation of sediment and other debris that may be discharged into coastal waters.
All trash and debris shall be disposed in the proper trash and recycling receptacles at the end of every construction day.
The applicant shall provide adequate disposal facilities for solid waste, including excess concrete, produced during demolition or construction
Debris shall be disposed of at a permitted disposal site or recycled at a permitted recycling facility. If the disposal site is located in the coastal zone, a coastal development permit or an amendment to this permit shall be required before disposal can take place unless the Director determines that no amendment or new permit is legally required.
Add to the end of Section 14-9.02:
In conformance with Section 25914.1 of the Health and Safety Code, removal of asbestos or hazardous substances including exploratory work to identify and determine the extent of the asbestos or hazardous substance will be performed by separate contract.
If delay of work in the area delays the current controlling operation, the delay will be considered a right of way delay and the Contractor will be compensated for the delay in conformance with the provisions in Section 8-1.07 DELAYS of the State Standard Specifications.
Replace Reserved in Section 14-11.08 with:
14-11.08A General
Section 14-11.08 includes specifications for management of regulated material containing ADL Management of the material includes:
1. Excavating
2. Loading and unloading containers or trucks
3. Stockpiling
4. Transporting
5. Placing
6. Disposal
Manage regulated material containing ADL under the rules and regulations of the following agencies:
1. US Department of Transportation
214
2. US EPA
3. California Environmental Protection Agency
4. CDPH
5. DTSC
6. Cal/OSHA
7. California Department of Recycling and Recovery
8. California Air Resources Board
9. RWQCB, Region 3, Central Coast
10. Santa Barbara County APCD
The Department entered into agreement Docket No. ESPO-SMA 15/16-001 Soil Management Agreement for Aerially Deposited Lead-Contaminated Soils with the DTSC (ADL Agreement) regarding the management of regulated material containing ADL. As the responsible entity and the generator of waste, only the Department determines material classification. For the ADL agreement, go to the Caltrans Hazardous Waste Management website.
Regulated material containing ADL is present within the project limits and the ADL Agreement applies. Management of regulated material containing ADL exposes workers to health hazards that must be addressed in the Contractor’s lead compliance plan under section 7-1.02K(6)(j)(ii).
14-11.08B Definitions
average ADL concentration: Average ADL concentration calculated using the 95 percent upper confidence limit.
regulated material: ADL-contaminated material that has average ADL concentrations over 80 mg/kg total lead or equal to or greater than 5 mg/L soluble lead tested using the California Waste Extraction Test (CA-WET) or equal to or greater than 5 mg/L soluble lead tested using the Toxicity Characteristic Leaching Procedure (TCLP).
Type R-1: Regulated material that may be reused on the job site if placed at least 5 feet above the maximum historical elevation of the water table and covered with at least 1 foot of unregulated material with a pH greater than 5 or pavement.
14-11.08C Site Conditions
Concentration data and sample location maps for regulated material are included in the Information Handout.
Type R-1 material exists from the surface to below the existing grade as shown and listed in the following table:
Location Elements of work Depth
“WB1” Sta 6+36 to 7+19
217 Southbound onramp 0 to 1 ft
14-11.08D Submittals
14-11.08D(1) General
Not Used
14-11.08D(2) Perimeter Air Monitoring Requirements
Not Used
215
14-11.08D(3) Excavation and Transportation Plan
Within 15 days of Contract approval, submit 3 copies of an excavation and transportation plan for regulated material. Allow 10 days for review. If the plan requires revisions, the Department provides comments. Submit a revised plan within 7 days of receiving comments. The Engineer may allow construction to proceed while minor revisions or amendments are being completed.
The excavation and transportation plan must comply with:
1. DTSC regulations
2. ADL Agreement
3. Cal/OSHA regulations
The excavation and transportation plan must include:
1. Procedures for managing the material.
2. Excavation schedule by location and date.
3. Locations for temporary stockpiles.
4. Survey methods for burial locations for Type R-1 material.
5. Type R-1 material soil cover source area.
6. Dust control measures.
7. Transportation equipment and routes.
8. Method for preventing spills and tracked material onto public roads.
9. Truck waiting and staging areas.
14. Example of a bill of lading to be carried by trucks transporting Type R-1 material on public roads outside the controlled access construction zone. The bill of lading must include:
14.1. US Department of Transportation description, including shipping name
14.2. Hazard class
14.3. Identification number
14.4. Handling codes
14.5. Quantity of material
14.6. Volume of material
15. Spill contingency plan for regulated material containing ADL.
16. Copies of the contract plan sheets where the location and depth of the existing regulated material are shown, as an attachment.
17. Copies of the contract plan sheets where the location and depth of Type R-1 material burial locations are shown, as an attachment.
14-11.08D(4) Burial Location Report
Within 5 business days of completing placement of Type R-1 material at a burial location, submit a report for that burial location that includes:
1. "Burial Location of Soil Containing Aerially Deposited Lead (Topographic Survey)" form
2. Electronic geospatial vector survey data shapefiles of the top and bottom of the burial location with polygon feature classes containing the location and attributes of the burial site. Provide polygon feature classes in a shapefile that is comprised of a minimum of four files with the extensions of .shp, .shx, .dbf and .prj. Include the following attribute data:
2.1. Contractor
2.2. Contract number
2.3. District
216
2.4. County
2.5. Route
2.6. PM Start
2.7. PM End
2.8. Project EA
2.9. Project name
2.10. Burial location number
Submit the report to the Engineer and to:
The Engineer notifies the Contractor of acceptance or rejection of the burial location report within 5 business days of receipt. If the report is rejected, the Contractor has 5 business days to submit a corrected report. Each burial location report prepared for a survey required under section 14-11.08I, including electronic files, is considered a submittal required by the contract. Failure to submit more than one submittal required by section 14-11.08I is considered multiple performance failures under section 9-
1.16E(3).
14-11.08D(5) Bill of Lading
Submit copies of the bills of lading used as an informational submittal upon placement of Type R-1 material in its final location.
14-11.08D(6) Disposal Documentation
Not Used
14-11.08E Dust Control
Prevent visible dust migration under section 14-11.04 during management of regulated material.
14-11.08F Air Monitoring
Not Used
14-11.08G Stockpiling
Stockpile Type R-1 material under section 14-11.05 for no more than 90 days. The Department does not pay for stockpiling unless stockpiling is ordered.
14-11.08H Placement
Place Type R-1 material as shown.
Cover for Type R-1 must comply with section 6-1.03B.
14-11.08I Surveying Burial Site
Topographically survey the location of the bottom and top of each area where the Contractor bury Type R-1 material (burial locations). Topographic surveys must be performed by or under the direction of one of the following:
1. Land surveyor licensed under the Bus & Prof Code Ch 15, starting with § 8700
2. Civil Engineer licensed before January 1, 1982 under the Bus & Prof Code Ch 7 starting with § 6700
217
At a minimum, topographic surveys consist of collecting northing, easting, and elevation information of survey points along cross sections lines of the Type R-1 material burial locations, where the cross section line intervals are 25 feet, at a maximum, with a minimum of 5 cross sections surveyed per burial location. Collect a survey point at each change in terrain elevation with a minimum of 5 survey points per cross section line.
The same cross section lines are used to survey the ground surface just before placing Type R-1 material and used to survey the finished grade immediately after the placement of the Type R-1 material.
Report each burial location in California state plane coordinates in US survey feet within the appropriate zone of the California Coordinate System of 1983 (CCS83) and in latitude and longitude. Reference horizontal positions to CCS83. Use epoch 1991.35.
Perform the survey to a horizontal accuracy of 0.3 ft as described in Figure 5.1A of the Caltrans Surveys Manual. Reference each horizontal position to a roadway horizontal alignment, indicating a station and offset. The elevation of points identifying the burial location must locate the bottom and top of Type R-1 material to an accuracy of 0.3 ft vertically. Reference elevations of the bottom and top of Type R-1 material to the project vertical datum. Report accuracy of spatial data in US Survey feet under Caltrans Orders of Accuracy in the Caltrans Surveys Manual Chapter 5.
14-11.08J Material Transportation
Before traveling on public roads outside the controlled access construction zone, remove loose and extraneous regulated material from outside surfaces of containers and the cargo areas of trucks. Place tarpaulins or other cover over the cargo as described in the authorized excavation and transportation plan. The Contractor are responsible for costs due to spillage of regulated material during transport.
Transportation routes for Type R-1 material must only include the highway within the job site limits.
Use a bill of lading while transporting excavated Type R-1material on public roads outside of the controlled access construction zone.
14-11.08K Disposal
14-11.08K(1) General
Laws and regulations that govern disposal of regulated material include:
1. Health & Safety Code § 25100 et seq
2. 22 CA Code of Regs § 66250 et seq
3. 8 CA Code of Regs
The Department does not pay for additional sampling and analysis required by disposal facilities.
14-11.08K(2) Type Com Material
Not Used
Full compensation for conforming to the requirements of this Section shall be considered as included in the prices paid for the various contract items of work involved and no additional compensation will be allowed therefore.
218
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DIVISION III EARTHWORK AND LANDSCAPE
19 EARTHWORK
Add to Section 19-1.01:
19-1.01 GENERAL
In addition to the provisions of Section 19 -1.01 GENERAL of the State Standard Specifications, these Special Provisions shall apply.
19-1.01A(2) UNMARKED UTILITIES
All utilities, abandoned or live, not shown on the Plans that cross the excavation but do not physically conflict with the installation of the subgrade items of the Bid Proposal shall be paid for under this item. A crossing shall be defined as any pipe, cable, conduit including signal and lighting, or duct structure that in the opinion of the Engineer crosses the excavation within 60 degrees of a line perpendicular to the excavation. If more than one utility crosses within a 15-inch-long section of the trench, then all the utilities in that cross section will be paid as one. Crossings that are more than 60 degrees from perpendicular, run parallel in the excavation, or physically conflict with the installation shall be paid for on a time and material basis in accordance with Section 9 of the State Standard.
The quantity shown in the Proposal for this item shall be considered approximate. No guarantee is made or implied that the quantity will not be reduced, increased, or deleted as may be required by the Engineer. This item has been included in anticipation of encountering unmarked utility crossings during construction. If no unmarked utility crossings are encountered, then this item will be deleted.
Full compensation for conforming to the requirements of this section shall be considered as included in the contract price paid for various items of work and no additional compensation will be allowed.
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
219
20 LANDSCAPE
Replace the third paragraph in Section 20-1.02C with:
Use of rodent poison or rodenticide use is not allowed.
Add to Section 20-3.01B(2)(a):
Any replacement tree stock, which cannot be grown from cuttings or seeds, shall be obtained from a native plant nursery, be local to the area, and shall be ant free.
Permittee shall provide a list of all materials which must be obtained from other than onsite sources.
Add to the beginning of Section 20-3.02C(3)(a):
Plant plants between October 1st and December 30th.
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DIVISION V SURFACINGS AND PAVEMENTS
39 ASPHALT CONCRETE
In addition to Section 39 Asphalt Concrete, the following shall apply. The Final lift of pavement shall be a 2-inch section of Rubberized Hot Mix Asphalt Type G (RHMA-G).
All other pavement section shall be Type A HMA.
This work includes producing and placing HMA Type __A__ and RHMA- G using the ____Method_______ process.
39-2.01B(4) Aggregates
39-2.01B(4)(a) General
Aggregates must be clean and free from deleterious substances.
The aggregate for HMA Type A must comply with the 1/2-inch grading.
The aggregates for a leveling course must comply with the gradation specifications for Type A HMA in Section 39-2.02B.
Delete the 2nd and 3rd paragraphs and replace the 1st sentence of the 4th paragraph of section 39-2.01C(4)(a) with:
Place HMA on adjacent traveled way lanes such that at the end of each work shift, the distance between the ends of HMA layers on adjacent lanes is from 5 to 10 feet.
220
Delete Section 39-2.01C(4)(b).
Replace Reserved in Section 39-2.02B(3) with:
39-2.02B(3) Asphalt Binder
The grade of asphalt binder for Type A HMA must be _64- 10____.
For Type A HMA using RAP substitution of greater than 15 percent of the aggregate blend, the virgin binder grade must comply with the PG binder grade specified above with 6 degrees C reduction in the upper and lower temperature classification.
The contract unit price paid per ton for Hot Mix Asphalt (1/2”, Type A) shall be paid for in the “Hot Mix Asphalt (1/2”, Type A)” and shall include full compensation for furnishing all labor, materials, fog seal, tools, QC testing, 1 Job Mix Formula, equipment, and incidentals and for doing all the work involved in placing HMA (1/2”, Type A), including, cores, placing, leveling, and compacting material for AC digouts and other asphalt areas, as shown on the plans, as specified in the State Standard Specifications, and as directed by the Engineer.
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DIVISION VIII MISCELLANEOUS CONSTRUCTION
73 CONCRETE CURBS AND SIDEWALKS
Add to Section 73-3.01C:
Within 2 business days of completing the surveys, submit preconstruction and post- construction surveys sealed and signed by one of the following:
1. Land surveyor licensed in the State
2. Engineer who is registered as a Civil Engineer in the State prior to 1982
Replace Reserved in Section 73-3.01D(3) with:
For locations shown, perform a preconstruction survey to ensure forms and job site constraints will allow for compliance with required design dimensions and slopes shown.
Upon completing the work, perform a post-construction survey to verify design dimensions and slopes requirements are met. The post-construction survey must include a minimum of 3 measurements for each dimension and slope requirement shown. Individual measurements must be equally distributed across the specified slope or dimensional surface. Document and submit these measurements on the Americans with Disabilities Act Compliance Inspection Report form for the facility type shown.
Include the equipment and control used to conduct the survey.
Add to the beginning of Section 73-3.03:
Before placing concrete, verify that forms and job site constraints allow the required dimensioning and slopes shown. Immediately notify the Engineer if the Contractor 221
encounters job site conditions that will not accommodate the design details. Ordered modifications are change order work.
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77 LOCAL INFRASTRUCTURE
Replace Reserved in section 77 with:
77-1 GENERAL
77-1.01 GENERAL
Section 77-1 includes general specifications for constructing electrical systems.
77-1.02 MATERIALS
The electrical equipment and materials must comply with Section 86.
77-1.03 CONSTRUCTION
Install electrical equipment under Section 87.
77-1.04 PAYMENT
Not Used
77-2 LIGHTING (CITY STREET)
77-2.01 GENERAL
77-2.01A Summary
Section 77-2 includes specifications for constructing lighting (City Street).
Lighting (City Street) includes relocating, removing, adjusting, or adding:
1. Foundations
2. Pull boxes
3. Conduit
4. Conductors
5. Standards
6. Luminaires
7. Service equipment enclosure
8. Photoelectric control
9. Fuse splice connectors
The components for lighting (City Street) are shown on the project plans.
77-2.03 CONSTRUCTION
Coordinate with Southern California Edison (SCE) for existing street lights removal. The contractor must maintain the non-impacted existing lighting system in operation.
77-2.04 PAYMENT
Not Used
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DIVISION X ELECTRICAL WORK
86 GENERAL
Add to the list in the 2nd paragraph of Section 86-1.02C(1) of the RSS for section 86-1.02C:
15. STREET LIGHTING on pull box cover for City street lighting systems
16. TRAFFIC SIGNAL on pull box cover for City signal systems
Add to the end of Section 86-1.02F(2)(a):
Conductors must be copper including bonding jumpers and equipment grounding conductors.
Replace the RSS for the 2nd paragraph of Section 86-1.02F(2)(c)(ii) with:
An equipment grounding conductor must be bare.
Replace the 1st sentence in the 15th paragraph of Section 86-1.02P(2) with:
The interior of the enclosure must accept cable-in/cable-out circuit breakers. The circuit breakers must be mounted on nonenergized clips and vertically with the up position of the handle being the ON position.
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
87 ELECTRICAL SYSTEMS
Replace the 1st sentence in the 9th paragraph of section 87-1.03A with:
The shutdown of traffic signal systems is allowed only between the hours of 9:00 a.m. and 3:00 p.m.
Add to the beginning of section 87-1.03B(3)(a):
Use Type 3 conduit for underground installation.
Use Type 3, Schedule 80 conduit in a foundation and between a foundation and the nearest pull box.
Add between the 6th and 7th paragraph of section 87-1.03B(3)(a) of the RSS for section 87-1.03B(3):
You may use the trench-in-pavement method to install conduit under existing pavement:
1. For temporary conduit
2. If the delay to vehicles will be less than 5 minutes.
Install conduit to a depth of 14 inches for the trench-in-pavement method.
Conduit shown under a sidewalk may be installed in the street within 3 feet of and parallel to the face of the curb. Install pull boxes behind the curb.
Replace the 3rd paragraph of section 87-1.03C(2)(a) with:
223
Install a pull box on a bed of crushed rock.
Replace the 2nd paragraph of section 87-1.03H(2) with:
Use Method B to insulate a splice.
Add to the end of the RSS for section 87-1.03T:
A manufacturer's representative must program the accessible pedestrian signals.
When the extended pushbutton press is used, program the signals with messages for each street as follows:
1. During the pedestrian clearance interval, the message heard must be Wait to Cross <Insert Street Name>. Wait.
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DIVISION XI MATERIALS
TECHNICAL SPECIFICATIONS
1. Description
PROJECT LOCATION
The Project Location is at the intersections listed below:
• Hollister Avenue at Ellwood School
• Hollister Avenue at Entrance Rd
• Cathedral Oaks Road at Alameda Ave
• Hollister Ave and Pacific Oaks Road
• Cathedral Oaks at Glen Annie Road
• Hollister Avenue at Village Way
• Hollister Avenue Avenue at Glen Annie Road
• Hollister Avenue at Storke Road
• Storke Road at Marketplace
• Storke Road at Phelps Road
• Hollister Avenue at Coromar Drive
• Hollister Avenue at Los Carneros Road
• Los Carneros at Castilian Drive
• Los Carneros at Karl Storz Drive
• Los Carneros at Calle Koral
• Los Carneros at Discovery Drive
• Hollister Avenue at Sumida Gardens Lane
• Hollister Avenue at Patterson Avenue
• Fairview Avenue at Calle Real
• Calle Real at Encina Lane
• Calle Real at Calle Real Shopping Center
224
• Calle Real at Kellogg Avenue
• Calle Real at Maravilla
• Patterson Avenue at Overpass Road
• Fairview Avenue at Encina Road
• Fairview Avenue at Berkeley Road
• Cathedral Oaks Road at Fairview Avenue
• Cathedral Oaks Road at Cambridge Drive
• Hollister Avenue at Fairview Avenue
• Hollister Avenue at Nectarine Avenue and Pine Avenue
• Hollister Avenue at Rutherford Street
• Hollister Avenue at Kinman Avenue
PROJECT CONFORMITY
The furnishing and installation of traffic signals, street lighting, roadway signing/striping, and road improvements for this project shall conform to the:
• Standard Specifications of the State of California, dated 2018 • Standard Plans of the State of California, dated 2018 • California Manual of Uniform Traffic Control Devices (MUTCD), dated 2014, Rev. 4
• APWA Standard Specifications for Public Works Construction (SSPWC)
• City’s Special Provisions
MATERIALS
The Contractor shall provide all materials, including but not limited to: controller, conduit, signal heads (including hardware, framework and mounts), accessible pedestrian signals, Advance Dilemma Zone Detector units, all wiring and cable; and any other hardware necessary for the installation of equipment as required at each intersection per the contract documents. All materials shall be new.
MEASUREMENT AND PAYMENT
Payment for Traffic Signal Modifications to shall be paid in the lump sum price for each intersection and shall include the necessary work to provide the intended operation and no additional compensation will be made therefore.
2. Video Detection System
This specification sets forth the minimum requirements for a system that detects vehicles on a roadway using a single camera or multi-sensor detection system.
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The multi-sensor system shall utilize two different sensors of different technologies, video imaging and radar, to detect and track licensed and unlicensed vehicles at distances over 600 feet (180 meters). The sensor system shall fuse vehicle information from the two sensors to provide highly accurate and precise detection for simultaneous stop bar presence detection, advanced detection, and special or advanced applications.
Additionally, the system shall output data related to the system operation and its detection information.
SYSTEM HARDWARE
The multi -sensor detection system (MSDS) shall consist of up to four hybrid video camera/radar sensors or camera only sensors in any combination, a Cabinet Interface (CI) capable of processing from one to four sensors, one Power Injector (PI), input/output extension modules, surge suppressors, HDMI monitor and a pointing device, or any combination thereof.
The MSDS will be deployed at locations where site conditions and roadway geometry vary. The MSDS system may also be deployed at locations where existing cabinets or equipment exist. Existing site configurations will dictate the availability of cabinet sp ace and MSDS usage.
SYSTEM SOFTWARE
The system shall include software that discriminately detects the presence of individual vehicles and bicycles in a single or multiple lanes using only the video image. Detection zones shall be defined using only an embedded software application. A monitor , a keyboard and a pointing device are used to place the zones on a video image. A minimum of 32 video detection zones and 16 radar detection zones plus 5 trip lines per sensor shall be available.
Additionally, the system shall include Artificial Intelligence (AI) algorithms which will detect, track and classify objects into a plurality of classes including, cars, buses, trucks, trailers, work vans, motorcycles, cyclists, pedestrians, emergency vehicles, scooters and mobility devices. There shall be no requirement to set any configuration for the AI algorithms. The AI algorithms will detect, track and classify object anywhere in the Field Of View (FOV) irrelative of direction or location within the i ntersection. The system will store data on the volume of each class in the Bin Data structure for future retrieval. The system will utilize advanced Artificial Intelligence (AI) algorithms to perform this and other functions.
A separate computer shall not be required to program the detection zones. In addition to creating vehicle and bicycle zones, the system shall automatically define a pedestrian crossing area in front of the stop bar zones. The system shall provide a tracking mechanism that counts pedestrian volume moving within this crossing area, and also determine the average, maximum, and minimum speed of pedestrians moving within this crossing zone for each direction of movement. The system shall also provide discrete outputs when pedestrians are in the crosswalk during normal crossing phases (one for each direction of travel) and when a red phase input has been detected. The system shall also provide a visual indication on the video image that a pedestrian is in the crosswalk.
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All the functions described in this section and detailed elsewhere below will be performed in real time at the installation location of the MSDS.
The MSDS shall be made in the U.S.A. in compliance with FTA “Buy America” regulations.
2.1 MSDS Hardware Power Injector
Power Injector (PI) shall be supplied by the MSDS manufacturer.
All connections to the PI shall be on the front panel.
PI POWER
The PI shall be powered from an 110V, 60Hz supply. PI power consumption shall not exceed 10 Watts.
The PI shall be appropriately grounded to the cabinet ground rod using 14 AWG (2.5mm2) minimum. PI to ground rod resistance may not exceed 20ohms.
POWER SURGE SUPPRESSION
The PI shall incorporate power surge suppression both on the input power and on the power supplied to the sensors. The PI shall be appropriately grounded to the cabinet ground rod using 14 AWG (2.5mm2) minimum.
POWER MANAGEMENT
The PI shall incorporate power management for the various parts of the MSDS such that if fault conditions are detected the power supply will safely shut down the power to that peripheral.
POWER ISOLATION
The PI shall incorporate isolation switches for each sensor connection such that power to individual sensors may be manually disabled. The isolation switch shall incorporate an indicator to identify is power is active to the sensor.
SENSOR INPUT
Each sensor shall be connected to PI via a two part terminal block. The sensor connector shall require no specialized tools to make the connect.
SENSOR CABINET INTERFACE CONNECTION
Connection from the PI to the CI for sensor inputs shall be via four RJ -45 sockets. The connection shall be made with standard Ethernet patch cables.
EM BUS CABINET INTERFACE CONNECTION
Connection from the PI to the CI for EM Bus shall be via one RJ -45 socket. The connection shall be made with standard Ethernet patch cables. The PI shall provide an additional output connection via a RJ -45 connection for expansion of the EM Bus. The EM Bus connection will utilize a 7-segment display to show enumeration of the EM Bus.
The RJ-45 sockets will utilize two LEDs to indicate various operations of the EM Bus.
INDICATORS
• The PI shall provide a LED indicator to show power is present. 227
• The PI shall provide a LED indicator to show the status of the surge protection.
OPERATING TEMPERATURE
The MSDS shall operate satisfactorily in a temperature range from -30° F to +165° F (-34° C to +74° C) and a humidity range from 0%RH to 95%RH, non-condensing as set forth in NEMA specifications.
2.2 MSDS Cabinet Interface
The MSDS Cabinet Interface (CI) shall be supplied by the MSDS manufacturer.
HARDWARE
The CI shall be supplied in following form factor. Shelf -Mount format; TS2 version. The CI shall be able to stand up on available shelf -space within the cabinet. All connections shall be made from the front of the CI.
CI POWER
The CI shall be powered from an 110V, 60Hz supply. CI power consumption shall not exceed 60 Watts.
The CI shall be appropriately grounded to the cabinet ground rod using 14 AWG (2.5mm2) minimum. CI to ground rod resistance may not exceed 20ohms.
OPERATING TEMPERATURE
The MSDS shall operate satisfactorily in a temperature range from -30° F to +165° F ( - 34° C to +74° C) and a humidity range from 0%RH to 95%RH, non -condensing as set forth in NEMA specifications.
ON-BOARD MEMORY
The CI shall utilize non -volatile memory technology to store on -board firmware and operational data so that no data is lost during power interruptions.
INTERFACES
EXTENSION MODULES
Extension modules (EM) shall be available to eliminate the need of rewiring the detector rack, by enabling the user to plug an extension module into the appropriate slot in the detector rack to provide additional open collector outputs. The EM shall be available in both 2- and 4-channel configurations. EM configurations shall be programmable from the CI. A separate I/O module shall also be available having 32 outputs through a 37-pin “D” connector on the front panel and 8 inputs through a 15-pin “D” connector using an external wire harness for expanded flexibility.
EM POWER
The EM shall be powered by 12 or 24 volts DC. EM modules shall automatically compensate for either 12 or 24 VDC operation. The EM power consumption shall not exceed 3 watts.
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The CI shall provide four ports for connection to the Power Injector. The sensors may be any combination of MSDS Sensor or VDS Camera Sensor. The connector shall be an RJ-45 type.
The CI shall provide 2 USB ‘A’ ports and 2 USB ‘C’ ports on the front panel. These ports can be utilized for various functions. For example, keyboard and mouse functions during system configuration, USB storage devices can be utilized for bin data and vi deo collection. The USB ports shall not require special mouse software drivers. The USB ports shall be used as part of system setup and configuration
The CI shall provide an output to a monitor. The port shall be HDMI. The native resolution of the monitor port shall be 1920 x 1080 (Full HD).
COMMUNICATIONS
An Ethernet communications port shall be provided on the front panel. The Ethernet port shall be compliant with IEEE 802.3 and shall use a RJ-45 type connector mounted on the front panel of the CI. The Ethernet communications interface shall allow the us er to remotely configure the system and/or to extract calculated vehicle/roadway information.
The interface protocol shall be documented or interface software shall be provided. Each MSDS shall have the capability to be IP addressable. The CI shall support data rates of up to100Mbps.
The CI shall provide an SDLC connection to the Traffic Controller. The connector shall be a ‘D-15’ type, in compliance with NEMA TS-2 specifications.
The CI shall provide an indicator when the SDLC port is active.
The CI shall provide an indicator when the unit has power.
The CI shall provide an indicator when the unit is on line.
The CI shall provide a Wi-Fi connection. The connection shall be over a standard 2.4GHz connection. The Wi-Fi connection shall be enabled and disabled by a switch on the CI.
The CI shall provide an indicator when the Wi-Fi connection is active.
The CI shall provide a connection for a removable antenna. The antenna connection shall be a SMA Male type.
The CI shall provide system status via an on-board Organic Light Emitting Diode display.
The display shall indicate various system parameters, such as sensor health, firmware version. The display will be enabled with a switch on the CI. The display will automatically disable 15 minutes after the button is pressed.
FIRMWARE UPGRADE
The CI shall enable the loading of modified or enhanced software through either the Ethernet or front -panel USB port (using a USB thumb drive) and without removing or modifying the CI hardware. The upgrade will affect all components of the system. 229
2.3 MSDS Multi-Sensor
The MSDS sensor shall be supplied by the MSDS manufacturer and consist of two components; a camera sensor and a radar sensor mounted in a single housing.
The MSDS sensor shall utilize a single minimum 16AWG 110VAC rated cable for power, communications and video. Cable termination at the camera shall not require crimping or special tools. The cable termination shall only require a standard wire stripper an d a screw driver. No connectors (e.g. BNC) shall be allowed.
CAMERA SENSOR
The camera sensor shall allow the user to set the focus and field of view of the camera imager via the MSDS software. Sensor control from the controller cabinet shall communicate over a 16 AWG 3-core cable. No additional wires shall be required.
The camera imager shall produce a useable video image of the features of vehicles under all roadway lighting conditions, regardless of time of day. The minimum range of scene luminance over which the camera shall produce a useable video image shall be the minimum range from nighttime to daytime, but not less than the range 0.5 lux to 10,000 lux.
The camera imager electronics shall include automatic gain control (AGC) to produce a satisfactory image at night for the MSDS algorithms.
The camera imager luminance signal to noise ratio (S/N) shall be more than 50 dB with the automatic gain control (AGC) disabled.
The camera imager shall employ three dimensional dynamic noise reduction (3D -DNR) to remove unwanted image noise.
The camera imager shall employ wide dynamic range (WDR) technology to compensate for wide dynamic outdoor lighting conditions. The dynamic range shall be greater than 100 dB.
The camera imager shall be digital signal processor (DSP) based and shall use a CCD or CMOS sensing element and shall output color video with resolution of 1080P. The color CCD or CMOS imager shall have a minimum effective area of 1920(h) x 1080(v) pixels.
The camera imager shall include an electronic shutter control based upon average scene luminance and shall be equipped with an auto -iris lens that operates in tandem with the electronic shutter. The electronic shutter shall operate between the range of 1/ 60th to 1/90,000th second.
The camera imager shall utilize automatic white balance.
The camera imager shall include a variable focal length lens with variable focus that can be adjusted, without opening up the camera housing, to suit the site geometry by means 230
of a portable interface device designed for that purpose and manufactured by the detection system supplier.
The horizontal field of view shall be adjustable from 4.5 to 48 degrees. The sensor camera lens shall be a 12x zoom lens with a focal length of 3.5mm to 35mm. The sensor lens should yield a rectilinear image.
The sensor camera lens shall also have an auto-focus feature with a manual override to facilitate ease of setup.
The sensor shall incorporate the use of preset positioning that store zoom and focus positioning information. The sensor shall have the capability to recall the previously stored preset upon application of power.
The camera imager shall be housed in a weather -tight sealed enclosure. The housing shall allow the sensor camera to be rotated to allow proper alignment between the sensor camera and the traveled road surface.
The sensor camera enclosure shall be equipped with a sunshield. The sunshield shall include a provision for water diversion to prevent water from flowing in the camera sensor's field of view. The camera sensor enclosure with sunshield shall be less than 3.5" (89mm) diameter, less than 5.25" (133mm) long, and shall weigh less than 2.5 pounds (1.14kg) when the camera and lens are mounted inside the enclosure.
The enclosure shall be designed so that the pan, tilt and rotation of the camera sensor assembly can be accomplished independently without affecting the other settings.
CAMERA LENS
The camera sensor enclosure shall include a proportionally controlled Indium Tin Oxide (ITO) lens coating for the heating element of the front glass that maximizes heat transfer to the lens. The output power of the heater shall vary with temperature, to assure proper operation of the lens functions at low temperatures and prevent moisture condensation on the optical faceplate of the enclosure. The transparent coating shall not impact the visual acuity and shall be optically clear. The glass face on the front of the camera sensor enclosure shall have an anti-reflective coating to minimize light and image reflections.
When mounted outdoors in the enclosure, the camera sensor shall operate satisfactorily in a temperature range from -30° F to +140° F ( -34 °C to +60 °C) and a humidity range from 0% RH to 100% RH. Measurement of satisfactory video shall be based upon DP system operation.
Radar Sensor
The radar sensor shall operate in the 24 GHz frequency band and shall operate without interference with other radar sensors connected to the MSDS.
The radar detection range shall be over 600 feet (180 meters) minimum, +/- 5%.
The radar sensor shall be able to track up to 64 independent objects simultaneously.
The radar sensor shall detect objects by utilization of four dimensions. Those dimensions shall be:
• Speed (Velocity)
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• Distance (Range)
• Angle (Azimuth)
• Height (Elevation)
Object speed detection shall be within a range of 0 to 150 miles per hour +/- 1.0 miles per hour (240 km per hour ± 1.5 km per hour).
The radar sensor shall be able to detect vehicles in 1 to 6 traffic lanes.
The radar sensor shall be housed in a weather -tight sealed enclosure conforming to IP - 67 specifications. The housing shall allow the radar to be adjusted to allow proper alignment between the sensor and the traveled road surface.
When mounted outdoors in the enclosure, the radar shall operate in a temperature range from
-30 °F to +165 °F (-34 °C to +74 °C) and a humidity range from 0% RH to 100% RH.
The radar sensor shall communicate with the sensor data combiner.
The radar sensor shall acquire its power from the sensor data combiner.
Both camera imager and radar sensors shall be housed in an overall, single enclosure assembly.
The overall size of the multi -sensor enclosure shall not exceed 14 inches x 15 inches x 17 inches (355mm x 380mm x 430mm).
The overall weight of the multi-sensor unit shall not exceed 11 pounds (5kg).
The effective projected area (EPA) shall not exceed 2.0 square feet (0.6 square meters).
The maximum power consumption for the multi -sensor assembly shall be less than 20 watts typical, 25 watts peak.
Recommended sensor placement height shall be 33 feet (or 10 meters) above the roadway, and over the traveled way on which vehicles are to be detected. For optimum detection the MSDS sensor should be centered above the traveled roadway. The camera shall view approaching vehicles at a distance not to exceed 350 feet (107 meters) for reliable detection (height to distance ratio of 10:100). Camera placement and field of view (FOV) shall be unobstructed and as noted in the installation documentation provided by the supplier.
The video signal shall be fully isolated from the sensor enclosure.
SENSOR DATA COMBINER
A sensor data combiner that combines sensor information from both video and radar sensors shall be employed.
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The sensor data combiner shall supply primary power to each sensor unit.
The sensor data combiner shall facilitate digital communications between the sensor data combiner and each of the sensor units.
The sensor data combiner shall get its primary power from AC power sourced from the PI using outdoor rated, 16AWG 110VAC cable.
The sensor data combiner shall communicate with the CI using a single outdoor rated, 16AWG 110VAC cable. Both video imaging and radar data shall use the single cable.
The sensor data signal shall be fully isolated from the mechanical enclosure
Cable terminations at the sensor data combiner shall not require crimping tools.
The sensor data combiner shall be housed in a weather -tight sealed enclosure conforming to IP-67 specifications.
A weather -proof protective cover shall be provided shall be provided to protect all terminations at the sensor.
The sensor assembly shall include a temperature sensor. The sensor will be polled by the MSDS every minute and will supply the current air temperature. The MSDS software will display this information on the On-Screen Display for each sensor.
2.4 VDS Camera Sensor
The VDS camera sensor shall be supplied by the VDS manufacturer.
The MSDS sensor shall utilize a single minimum 16AWG 110VAC rated cable for power, communications and video. Cable termination at the camera shall not require crimping or special tools. The cable termination shall only require a standard wire stripper an d a screw driver. No connectors (e.g. BNC) shall be allowed.
The camera sensor shall allow the user to set the focus and field of view via the VDS software. Camera sensor control from the controller cabinet shall communicate over a single 16AWG 3 core cable. No additional wires shall be required.
The camera shall produce a useable video image of the features of vehicles under all roadway lighting conditions, regardless of time of day. The minimum range of scene luminance over which the camera shall produce a useable video image shall be the minimum range from nighttime to daytime, but not less than the range 0.5 lux to 10,000 lux.
The camera electronics shall include automatic gain control (AGC) to produce a satisfactory image at night for the VDS algorithms.
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The imager luminance signal to noise ratio (S/N) shall be more than 50 dB with the automatic gain control (AGC) disabled.
The imager shall employ three-dimensional dynamic noise reduction (3D-DNR) to remove unwanted image noise.
The camera imager shall employ wide dynamic range (WDR) technology to compensate for wide dynamic outdoor lighting conditions. The dynamic range shall be greater than 100 dB.
The camera shall be digital signal processor (DSP) based and shall use a CCD or CMOS sensing element and shall output color video with resolution of not less than 540 TV lines.
The color CCD or CMOS imager shall have a minimum effective area of 1920(h) x 1080(v) pixels.
The camera shall include an electronic shutter control based upon average scene luminance and shall be equipped with an auto -iris lens that operates in tandem with the electronic shutter. The electronic shutter shall operate between the range of 1/60th to 1/90,000th second.
The camera shall utilize automatic white balance.
The camera shall include a variable focal length lens with variable focus that can be adjusted, without opening up the camera housing, to suit the site geometry by means of a portable interface device designed for that purpose and manufactured by the detection system supplier.
The horizontal field of view shall be adjustable from 4.5 to 48 degrees. This camera configuration may be used for the majority of detection approaches in order to minimize the setup time and spares required by the user. The lens shall be a 12x zoom lens with a focal length of 3.5mm to 35mm. The sensor lens should yield a rectilinear image.
The lens shall also have an auto -focus feature with a manual override to facilitate ease of setup.
The camera shall incorporate the use of preset positioning that store zoom and focus positioning information. The camera shall have the capability to recall the previously stored preset upon application of power.
The camera shall be housed in a weather-tight sealed enclosure. The housing shall allow the camera to be rotated to allow proper alignment between the camera and the traveled road surface.
The camera enclosure shall be equipped with a sunshield. The sunshield shall include a provision for water diversion to prevent water from flowing in the camera's field of view.
The camera enclosure with sunshield shall be less than 3.5" (89mm) diameter, less than
5.25" (133mm) long, and shall weigh less than 2.5 pounds (1.14kg) when the camera and lens are mounted inside the enclosure.
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The enclosure shall be designed so that the pan, tilt and rotation of the camera assembly can be accomplished independently without affecting the other settings.
CAMERA LENS
The camera enclosure shall include a proportionally controlled Indium Tin Oxide (ITO) lens coating for the heating element of the front glass that maximizes heat transfer to the lens. The output power of the heater shall vary with temperature, to assure p roper operation of the lens functions at low temperatures and prevent moisture condensation on the optical faceplate of the enclosure. The transparent coating shall not impact the visual acuity and shall be optically clear.
The glass face on the front of the enclosure shall have an anti -reflective coating to minimize light and image reflections.
The glass face on the front of the enclosure will include a Titanium Dioxide shelf cleaning coating
When mounted outdoors in the enclosure, the camera shall operate satisfactorily in a temperature range from -30° F to +140° F (-34 °C to +60 °C) and a humidity range from 0% RH to 100% RH. Measurement of satisfactory video shall be based upon VDP system operation.
Power consumption shall be 15 watts typical and 20 watts or less under worst conditions.
Recommended camera placement height shall be 33 feet (or 10 meters) above the roadway, and over the traveled way on which vehicles are to be detected. For optimum detection the camera should be centered above the traveled roadway. The camera shall view approaching vehicles at a distance not to exceed 350 feet (107 meters) for reliable detection (height to distance ratio of 10:100). Camera placement and field of view (FOV) shall be unobstructed and as noted in the installation documentation provided by the supplier.
The video signal shall be fully isolated from the camera enclosure.
Cable terminations at the camera for video and power shall not require crimping tools.
A weather -proof protective cover shall be provided shall be provided to protect all terminations at the camera. No special tooling shall be required to remove or install the protective cap.
The camera assembly shall include a temperature sensor. The sensor will be polled by the VDS every minute and will supply the current air temperature. The VDS software will display this information on the On-Screen Display for each camera.
2.5 MSDS Software
GENERAL SYSTEM FUNCTIONS
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Detection zones shall be programmed via an embedded application displayed on a video monitor and a keyboard and a pointing device connected to the CI. The menu shall facilitate placement of detection zones and setting of zone parameters or to configure system parameters. A separate computer shall not be required for programming detection zones or to view system operation. All programming function shall occur on live video images and radar blips, no snapshots or still images are allowed.
The MSDS software shall store up to five completely independent detection zone patterns in non-volatile memory. The MSDS can switch to any one of the five different detection patterns within 1 second of user request via menu selection with the pointing dev ice.
Each configuration shall be uniquely labeled and able to be edited by the user for identification. The currently active configuration indicator shall be displayed on the monitor.
The MSDS shall detect vehicles and bicycles in real time as they travel across each camera detection zone.
The MSDS shall detect vehicles in real time as they travel across each radar detection zone.
The CI shall automatically define a pedestrian crossing area, and track pedestrians in real-time as they travel across this pedestrian crossing area in both directions of the camera image. The CI shall count pedestrians moving left-to-right, and right-to-left. The CI shall measure the speed of pedestrians moving left -to-right, and right -to-left, and provide the minimum, maximum, and average speed of the pedestrians per the bin interval. These values shall be displayed on -screen for both directions, and a n option shall be provided to the user to turn this on -screen display on or off. This data will be stored in local memory for later retrieval via a remote device. The data will be stored at the Bin Interval set in the system.
The CI shall automatically define the intersection approach and track vehicles in real-time as they travel across this area of the camera image. The CI shall classify the vehicle and count each type per the bin interval. This data will be stored in local m emory for later retrieval via a remote device. The data will be stored at the Bin Interval set in the system.
The MSDS will incorporate the use of Artificial Intelligence (AI) to perform some or all of the various video detection and data collection functions.
The CI shall provide a discrete output when pedestrians are being tracked in the crosswalk. A separate output may be assigned to each direction of pedestrian travel.
The CI shall provide a discrete output when pedestrians are crossing against a red phase.
The CI shall allow up to 4 phase inputs to be assigned to each crosswalk.
The MSDS shall accept new detection patterns from an external computer through the Ethernet port when the external computer uses the correct communications protocol for downloading detection patterns. A Windows ™-based software designed for local or 236
remote connection and providing video capture, real -time detection indication and detection zone modification capability shall be provided with the system.
The MSDS shall have the capability to automatically switch to any one of the stored configurations based on the time of day which shall be programmable by the user.
The MSDS shall send its detection patterns to an external computer through the Ethernet port when requested when the external computer uses the appropriate communications protocol for uploading detection patterns.
The MSDS shall default to a safe condition, such as a constant call on each active detection channel, in the event of unacceptable interference or loss of the video and/or radar signal.
The MSDS shall be capable of automatically detecting a low -visibility condition of the camera sensor such as fog and respond by placing all affected detection zones in a constant call mode. A user-selected alarm output shall be active during the low-visibility condition that can be used to modify the controller operation if connected to the appropriate controller input modifier(s). The system shall automatically revert to normal detection mode when the low-visibility condition no longer exists. An On-Screen Icon will be displayed while the system is in this mode.
Up to 32 detection zones per camera input shall be supported and each detection zone must be user-sizeable to suit the site and the desired vehicle detection region.
Up to 16 detection zones per radar input shall be supported and each detection zone must be user-sizeable to suit the site and the desired vehicle detection region.
Up to 5 trip lines per radar input shall be supported and each trip line must be user - positionable to suit the site and the desired vehicle detection application.
The system shall provide a Group output. When a user defined number of vehicles are present in the radar FOV the system shall activate an output.
The MSDS shall provide up to 32 open collector output channels per camera and 16 open collector outputs per radar input using one or more extension modules.
The MSDS shall provide discrete outputs when pedestrians are being tracked in the crosswalk. An output may be assigned to pedestrians crossing from left to right and a separate output may be assigned to pedestrians crossing from right to left.
The MSDS shall provide a discrete output when pedestrians are crossing against a red phase. The MSDS shall allow up to 4 phase inputs to be assigned to each crosswalk.
A single video detection zone shall be able to replace multiple inductive loops and the video detection zones shall be OR'ed as the default or may instead be AND'ed together to indicate vehicle presence on a single approach of traffic movement.
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When a vehicle is detected within a detection zone, a visual indication of the detection shall activate on the video and radar overlay display to confirm the detection of the vehicle for the zone.
Detection shall be at least 98% accurate in good weather conditions, with slight degradation possible under adverse weather conditions (e.g. rain, snow, or fog) which reduce visibility. Detection accuracy is dependent upon site geometry, sensor placement, camera image quality and detection zone location, and these accuracy levels do not include allowances for occlusion or poor video due to sensor location or quality.
The MSDS shall provide dynamic zone reconfiguration (DZR). DZR sustains normal operation of existing detection zones when one zone is being added or modified during the setup process. The new zone configuration shall not go into effect until the configuration is saved by the operator.
Detection zone setup shall not require site specific information such as latitude and longitude to be entered into the system.
The RDS shall process the radar signals from each sensor at 50mS intervals. Multiple processors shall process all radar signals simultaneously.
The MSDS shall process the video input from each camera sensor at 30 frames per second. Multiple camera processors shall process all video inputs simultaneously.
The MSDS shall output a constant call during the background learning period of no longer than 3 minutes.
Detection zone outputs shall be individually configurable to allow the selection of presence, pulse, extend, and delay outputs. Timing parameters of pulse, extend, and delay outputs shall be user definable between 0.1 to 25.0 seconds.
Up to eight detection zones per camera sensor view shall have the capability to count the number of vehicles detected. The count value shall be internally stored for later retrieval through the Ethernet port. The zone shall also have the capability to calculate and store average speed and lane occupancy. Bin interval is set to 15 minutes.
The system shall provide an automatic count function per lane for each movement of vehicles, which includes through moving, right, and left turning vehicles. Once standard detection zones have been configured the system will determine the path of vehicles and begin to track them. The data shall be stored at a bin interval of 15 minutes. The current count will be displayed on the video image. The current count display may be disabled by the user.
In addition, any valid detector output may be assigned to the automatic count. For each count the associated detector output will be pulsed for 100mS.
In addition to the count type zone, the MSDS shall be able to calculate average speed and lane occupancy for all of the video detection zones independently. These values shall be stored in non-volatile memory for later retrieval. 238
The MSDS shall have an “advance” zone type where raw detection output duration to the traffic controller is compensated for angular occlusion and distance.
The MSDS shall employ color overlays on the video output.
The MSDS shall have the ability to show controller phase status (green, yellow, or red) for up to 8 phases. These indications shall also be color coded.
The user shall have the ability to enable or disable the display of the phase information on the video output.
The MSDS shall have the capability to change the characteristics of a detection zone based on external inputs such as signal phase. Each detection zone shall be able to switch from one zone type (i.e. presence, extension, pulse, etc.) to another zone type based on the signal state. For example, a zone may be a “count” zone when the phase is green but change to a “presence” zone type when the phase is not green. Another application would be zone type of “extension” when the signal phase is green and then “delay” when red.
The MSDS software shall aid the user in drawing additional detection zones by automatically drawing and placing zones at appropriate locations with only a single click of the mouse. The additional zone shall utilize geometric extrapolation of the parent zone when creating the child zone. The process shall also automatically accommodate lane marking angles and zone overlaps.
The radar sensor shall have the capability to control the output of each radar detection zone based on a minimum or maximum speed. The minimum speed can be set from 0 mph (0 kph) to 249 mph (400 kph). The maximum speed can be set between 1 mph (1 kph) to 250 mph (402 kph).
When the user wishes to modify the location of a zone, the MSDS software shall allow the user move a single zone, multiple zones or all zones simultaneously.
When the user wishes to modify the geometric shape of the zone, the MSDS software shall allow the user to change the shape by moving the zone corner or zone sides.
On screen zone identifiers shall be modifiable by the user. The user shall be allowed to select channel output assignments, zone type, input status, zone labels or zone numbers to be the identifier.
The MSDS shall have the capability to show pedestrian activity in the crosswalk through a visual indication on the video output.
The MSDS software shall support bicycle type zones where the zone can differentiate between motorized vehicles and bicycles, producing a call for one but not the other.
Bicycle zone types shall only output when a bicycle is detected. Larger motorized vehicles such as cars and trucks that traverse a bicycle zone shall not provide an output.
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The MSDS software shall provide the ability to assign a separate output channel for bicycle zones to allow traffic controllers to implement special bicycle timing.
Placement of bicycle type zones in vehicle lanes shall be allowed.
Upon detection of a bicycle, the video output overlay shall indicate active detection as well as providing a unique bicycle detection identifier to visually distinguish bicycle detection versus vehicle detection.
Up to six bicycle detection zones per camera view shall have the capability to count the number of bicycles detected in addition to their normal detection function. The count value shall be internally stored for later retrieval through the Ethernet port.
RADAR ZONE DATA DISPLAY
Current conditions for the 16 radar zones shall be displayed on the video. The conditions are; un-configured, configured and inactive and configured and active.
RADAR TRIP LINE AND ACTIVITY DISPLAY
Current conditions of the 5 trip lines and any warning flags from the radar shall be displayed on the video.
RADAR DATA DISPLAY
The speed of the last vehicle through the approach will be displayed on the video. The current count of vehicles passing the last trip line will be displayed on the video.
RADAR PERFORMANCE DISPLAY
Various icons will be deployed on the video stream as part of the On -Screen Display (OSD) to indicate radar operation. These will include Group Mode, Fallback Mode, No Radar Data and Radar Interference.
VIDEO PERFORMANCE DISPLAY
Various icons will be deployed on the video stream as part of the On -Screen Display (OSD) to indicate video operation. These will include Low Contrast Mode, Glare Mode, Video Constant Call, Alarm Activated, Algorithm Day and Night Short and Long Modes.
AUTOMATIC TURNING MOVEMENT COUNTS
The system will display the Automatic Turning Movement count for the current bin interval as part of the On-Screen Display (OSD). The data can be disabled by phase.
USER INTERFACES
This section sets forth the minimum requirements for the MSDS to provide a single point interface to remote and local users. The MSDS shall also have the capability to stream up to eight simultaneous video streams over an Ethernet interface. These streams may be from individual sensors or a quad stream from all sensors.
The user interface shall provide capabilities to enable multiple rack -mounted detection processors to be locally and remotely accessed from a single point via an Ethernet connection.
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The device shall allow the operator to view ten videos simultaneously or any one video by controls embedded in the MSDS.
The device shall allow the operator to view either individual video stream from each sensor or a quad video stream from all sensors by controls embedded in the MSDS.
Local user access to video detection programming shall be limited to the detection processor unit that is currently being displayed on the monitor.
All local programming and setup parameters for the video detection processor shall be user accessible through the interface unit without requiring the user to swap user interface cables between video detection processors.
Remote access to the device shall be through the built -in Ethernet port via access software running on a Microsoft Windows based personal computer.
A Windows OS remote access firmware shall also be available for remote setup and diagnostics of the interface unit.
The MSDS shall support streaming video technology using H.264 standards to allow the user to monitor video detection imagery over the Ethernet interface. Motion JPEG streaming video shall not be allowed.
The interface unit shall allow eight independent streams, one from each detection processor, to be transported via Ethernet to four independent streaming video players simultaneously in Full HD (1080p) resolution.
The interface unit shall support the streaming and display of four concurrent streams in Full HD (1080p) resolution.
The interface shall allow the user to change the unit’s Ethernet network settings of IP address, subnet mask and default gateway.
The MSDS shall allow the user to upload new application firmware through the use of the interface, remotely or on-site.
A Windows OS based application will be provided to remotely view video streams from the MSDS.
An iOS and Android based application shall be available to remotely access each configured MSDS on the agency’s network. This application shall allow the user to choose between any number of pre -configured intersection locations. Using the iOS or Android device, the application will allow the user to view live video from any camera at that intersection, including vehicle and bicycle detections in real-time. The application will also allow the user to view individual intersection data, including turning movement counts and occupancy. The application will show each data set in time periods of day, week, or month, and have the capability of turning on or off right, left, and thru movement data for turning movement count data. The application will also allo w the user to view current system diagnostic data, including the following, but not limited to; individual camera glare 241
and low contrast information, system low contrast, constant call, alarm, reboots, logins, and menu access information.
A Windows based PC application shall be available to remotely access each configured MSDS on the agency’s network. The application shall allow the user to choose multiple intersection locations to be displayed simultaneously on the screen. Intersections can be displayed in alphanumeric order. Groups of intersections can be configured to be displayed simultaneously to allow the user to monitor particular corridors of detection.
Multiple groups may be configured in the application.
2.6 SLDC Functionality
This section sets forth the minimum requirements for a full -function BIU and integrated MSDS detection communication. The MSDS shall provide outputs to the controller of vehicle calls from DPs that reside within the detector rack.
FUNCTIONAL CAPABILITIES
The MSDS shall have the capability of monitoring phase information and passing that information and other system data such as “time” from the controller to video detection processor modules. The DP shall also accept data from video processor modules and relay the information to the controller. The unit shall provide a maximum of 64 detector outputs to the controller via the SDLC interface.
REQUIREMENTS
The module shall be in compliance with the following industry specifications:
• Transportation Electrical Equipment Specifications (TEES), August 16, 2002 (or latest edition), California Department of Transportation
• NEMA Standard Publication TS 1 -1989 (or latest edition), Traffic Control Systems, National Electrical Manufacturers Association
• NEMA Standard Publication TS 2 -2003, Traffic Controller Assemblies With NTCIP Requirements, Version 02.06 (or latest edition), National Electrical Manufacturers Association
DATA INTERFACES
The MSDS shall have two data interfaces:
• The interface to the controller shall be accomplished by the use of the TS -2 SDLC port and protocol in accordance with the TS-2 specifications. The module shall be able to be configured to respond to BIU addresses 8, 9, 10 and 11 or a combination thereof. • The interface to communicate with card rack video detection processors shall be manufacturer specific.
SDLC COMMUNICATION INDICATORS
One LED indicator shall be provided for the TS-2 SDLC interface. The indicator shall be used to inform the user of any communication activity on the SDLC port.
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2.7 Real Time Data Stream
DATA STREAMING MECHANISM
The MSDS shall employ a MQTT Publish/Subscribe model for publishing real time data.
The Mechanism shall provide multiple data streams. Subscribers may subscribe to one or many of the data streams
DETECTION ZONE STATUS
The MSDS shall provide the status of each configured detection zone at a 100mS refresh rate.
CHANNEL OUTPUT STATUS
The MSDS shall provide the status of each configured channel output at a 100mS refresh rate.
COUNT DATA
The MSDS shall provide the accumulated count for each configured count type zone and each automatically generated count, for example Automatic Turning Movement Counts at a 60S refresh rate.
2.8 Installation
The cable to be used between the sensor and the PI in the traffic cabinet shall be 16AWG, 3 core 110VAC, outdoor rated. This cable shall be suitable for installation in conduit or overhead with appropriate span wire.
The detection sensor shall be installed by factory-certified installers as recommended by the supplier and documented in installation materials provided by the supplier. Proof of factory certification shall be provided.
2.9 Warranty
The supplier shall provide a limited three-year warranty on the MSDS.
During the warranty period, technical support shall be available from the supplier via telephone within 4 hours of the time a call is made by a user, and this support shall be available from factory-certified personnel or factory-certified installers.
During the warranty period, updates to DP software shall be available from the supplier without charge.
MAINTENANCE AND SUPPORT
The supplier shall maintain an adequate inventory of parts to support maintenance and repair of the video detection system. These parts shall be available for delivery within 30 days of placement of an acceptable order at the supplier's then current pricing and terms of sale for said parts.
The supplier shall maintain an ongoing program of technical support for the video detection system. This technical support shall be available via telephone, or via personnel sent to the installation site upon placement of an acceptable order at the supplier's then current pricing and terms of sale for on-site technical support services.
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Installation or training support shall be provided by a factory -authorized representative and shall be a minimum IMSA-Level II Traffic Signal Technician certified.
All product documentation shall be written in the English language.
Payment for Video Detection System shall be included in the various lump sum (LS) items of the bidding schedule unless specified otherwise. Payment shall include full compensation for furnishing all labor, materials, tools, equipment and incidentals, and for doing all the work involved in order of work as specified herein.
3. 2070 CONTROLLER
Contractor shall furnish and install the McCain 2070LX Controller or City-approved equal and traffic signal equipment as shown on plans to provide a complete functioning controller for the intended operation as shown in the proposed phase diagram. Traffic signal controllers shall come furnished with latest D4 firmware or City-approved equal and all necessary hardware components for the intended intersection operation. The work shall consist of remove and salvage existing materials in conformance with specifications and the special provisions and in conformance with the details shown on the plans or directed by the City.
The Contractor shall provide a qualified technician from the manufacturer to assist on the day of the signal turn-on. Controller operation and preliminary timing shall be set by the field Engineer and the equipment manufacturer, subject to field adjustment instructions by the Engineer. Flasher units shall be set “red” on the intersections specified in the project.
At each intersection, the Contractor shall only install these traffic signal controllers between the hours of 9 AM to 3 PM Monday thru Friday so not to hinder morning and evening traffic. The controllers must be programmed before the installation to limit the amount of time that the intersection will be in four (4) way flash. It is the Contractor’s responsibility to implement traffic signal timing sheets with Leading Pedestrian Interval (LPI) provided by the City.
Payment for 2070 Controller shall be included in the various lump sum (LS) items of the bidding schedule unless specified otherwise. Payment shall include full compensation for furnishing all labor, materials, tools, equipment and incidentals, and for doing all the work involved in order of work as specified herein.
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4. Signal Heads and Yellow Retro-Reflective Backplates
Vehicle signal faces, signal heads and auxiliary equipment, as shown on the plans, and the installation thereof, shall conform to the provisions in Sections 86‐1.02R and 87-1.03R “Signal Heads” of the Caltrans Standard Specifications and these Special Provisions.
All signal head sections shall be 12” metallic three, four or five section as applicable. LED indications, as shown on the plans, and the installation thereof, shall conform to the provisions in Sections 86 -1.02R, 86 -1.02S, 87 -1.03R, and 87 -1.03S of the Ca ltrans Standard Specifications and these Special Provisions.
All signal indications shall be 12” LED modules.
Backplates and visors shall be provided and installed on the signals. Backplates and visors shall be premanufactured metallic and shall be one piece construction. Backplates shall have louvers. The fasteners attaching the backplate to the signal head shall be stainless steel or steel with a zinc finish “Tek” self ‐drilling/tapping hex head screws with integral or captive flat washer. The proper size is 12‐14 x ¾. Note: these are not provided by the signal manufacturer.
Retro-reflective backplates shall be powder coated aluminum or polycarbonate border inserts manufactured by Swarco McCain or City -approved equal. Retro -reflective tape border shall be 3M adhesive reflectorized 2” thickness strips, must be federal yellow, and must conform to the CA MUTCD requirements. All new backplates shall have retro - reflective borders.
Retro-reflective improvements shall be implemented to existing signal heads by either:
1) Retrofit existing backplate by installing the 3M retro -reflective tape border by thoroughly washing existing backplate surface with acid-wash per manufacturer specifications and apply the retro-reflective tape border and the adhesion of the reflectorized tape is ensured to last 5 years or more.
2) If the existing vehicle head manufacturer is known, install pre -fabricated backplates with 3M tape in the factory and swap out existing backplate with new compatible backplate. This method is preferred.
All signal mounting hardware, including pipe and fittings, shall not be aluminum. The standpipe on all four and five section signal mounts shall be schedule 160. This extra thickness is to prevent the standpipes from breaking in the wind.
If installation of vehicle heads and retroreflective backplates require lane closures, Contractor shall perform work at night.
Once installed, traffic signal faces shall be covered until signal turn ‐on. Covers shall be specifically designed for this purpose. No cardboard or plastic shall be used.
Payment for Video Detection System shall be included in the various lump sum (LS) items of the bidding schedule unless specified otherwise. Payment shall include full compensation for furnishing all labor, materials, tools, equipment and incidentals, and for doing all the work involved in order of work as specified herein.
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4. Accessible Pedestrian Push Buttons (Bid Alternative A)
Pedestrian Push Buttons shall be per the 11th edition of the MUTCD and 87-1.03U “Push Button Assemblies” and shall be Polara 2-Wire Accessible Pedestrian Signal (APS) push buttons and must be on the Authorized Material List for Audible Pedestrian Signals.
The Audible -Tactile Pedestrian Signal System shall consist of all electronic control equipment, mounting hardware, push buttons and signs, which are designed to provide both a push button with a raised vibrating tactile arrow on the button, along with a variety of audible sounds for different pedestrian signal functions.
A 2 Wire APS system consists of push button stations installed on poles with existing or new pairs of button wires and a Central Control Unit installed in the traffic cabinet. The Central Control Unit powers the push button stations over the 2 wires and uses digital data including pedestrian interval information and pedestrian calls for each phase to communicate with each push button station over the two low voltage button wires.
Substantiating documentation for meeting ISO, NEMA, IEC, and FCC requirements must be supplied from an outside Testing Services Laboratory.
General Description
1. The System shall consist of a Central Control Unit (CCU) and Pedestrian Push Button Stations (PBS), as described below, and be capable of communicating with and programming with devices that support an iOS client application, or an Android client application, or Windows PC with Bluetooth® Low Energy dongle and Windows client application, for programming the system settings.
2. The System shall be manufactured by an ISO 9001:2015 (minimum) registered company.
3. The System shall meet the requirements of Made in America and/or The Buy American Act.
Design Compliance
1. The System shall meet the functionality requirements of MUTCD 11th ed. – 4K and CAMUTCD 2011 – 4E.
2. The System shall meet NEMA TS 2 Section 2.1 Temperature & Humidity requirements, or TS4 equivalent.
3. The System shall meet NEMA TS 2 Section 2.1 Transient Voltage Protection requirements, or TS4 equivalent.
4. The System shall meet NEMA TS 2 Section 2.1 Mechanical Shock and Vibration requirements, or TS4 equivalent.
5. The System shall meet IEC 61000 -4-4, IEC 61000 -4-5 Transient Suppression requirements.
6. The System shall meet FCC Title 47, Part 15, Class A Electronic Noise requirements.
7. The Push Button Station (PBS) Enclosure shall meet NEMA 250 – Type 4X requirements.
8. The Central Control Unit (CCU) Enclosure shall meet NEMA 250 – Type 1 requirements.
Functional Requirements
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1. The System shall support at least 16 PBS’s per intersection (on at least 1 channel) controlled by a single base unit located in the traffic control cabinet.
2. The System shall vibrate a tactile arrow button during the WALK interval following a button push and/or every time the walk comes up.
3. The System shall have the field -selectable function known as “LOCATE TONE”. This means that during the FLASHING DON’T WALK and DON’T WALK intervals, the system shall provide a locating tone that emanates from the PBS. The system shall provide at least 3 different sounds to choose from.
4. The System shall have the field selectable function known as “Extended Push Activation”. This is defined as the audible WALK message shall only be activated and audible during the WALK interval if the button is depressed for a field selectable minimum peri od of time (from 0.5 to 6 seconds). Also, for the walk and clearance intervals that follow an extended push, the volumes shall have a separately settable minimum and maximum volume level.
5. The System shall have the field selectable function known as “Informational Message”. This means that a custom message giving the location of the street to cross and the intersection (or other information) will be vocalized only when the button is depressed for a minimum field selectable time.
6. The System shall provide a “Wait” message that plays once the button is activated, and until the Walk cycle goes into effect. This message must have the field selectable option of OFF, or repeating every 4, 6, 8 or 10 seconds.
7. The System shall have standard “Travel Direction” options that can be selected at the time of installation.
8. The System shall have at least 10 field selectable WALK sound options including a cuckoo, a chirp, an MUTCD rapid tick or custom voice message.
9. The System shall provide at least 7 Ped -clearance sound choices including audible countdown (field selectable). The audible countdown shall represent the time remaining during the pedestrian Clearance interval. Timing is automatically adjusted to the CLEARANCE INTERVAL timing, provided by the Traffic Controller. Due to flasher relay timing variables, audible and PED Head numbers may vary by approximately one second.
10. The System shall provide 2 language capabilities, selectable by user (as a field selectable feature).
11. The PBS’s shall have wireless synchronization capabilities, from button to button, (including between a 2 wire PBS and a 3 wire PBS), matched to a phase partner. Sync distance may vary based on the environment. Pedestrian button presses are communicated between phase partners in order to keep the pilot LED in sync, as well as the audible messages during the Walk and Clearance PED intervals. This shall be implemented on corners that do not contain button wires. The wireless synchronization capability shall include sending Standard and Extended Push information to allow a call to be placed from a PBS without button wires (or degraded button wires) via a phase partner PBS that does have button wires to the traffic controller.
12. The System shall provide an Emergency Preemption Message in conjunction with a preemption system (selectable feature).
13. The System LOCATE TONE, WALK, and DON’T WALK audible features shall have independent assignable minimum and maximum volume limits.
CLEARANCE volume level shall be controlled by WALK volume setting.
14. All sounds for all PBS’s shall be synchronized.
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15. The System shall have a non -visible, ambient sensing microphone located in the pedestrian station in an environmentally protected housing.
16. The LOCATE TONE volume shall adjust automatically in response to ambient noise with field selectable adjustment levels from -30dB below to +20dB above ambient in 2.5dB increments.
17. All other sound volumes shall adjust automatically in response to ambient noise with field selectable adjustment
18. levels from -30dB below to +20dB above ambient in 5dB increments. 18. The System shall utilize high quality digital audio technology, with a minimum 16-bit sample at a 48 kHz sample rate.
19. The PBS firmware and voice messages shall be updatable via Bluetooth Low Energy level 5 at a minimum. There shall be no requirement for IC chips or module hardware to be removed or exchanged in order to complete a firmware or audio update.
20. The System shall have the option to mute sounds on all crosswalks except activated crosswalk (selectable feature).
21. The System shall have a real time clock capable of keeping time when there is no system power, for at least 2 years from the date of manufacture.
22. The System shall have the ability to have four separate program configurations with all features available, and any single configuration can be selected through an external input.
23. The System shall provide a user settable calendar function, allowing four separate configuration profiles to be configured to become active at different times of the day on a daily, weekly, or holiday basis.
24. The entire System shall be configurable from any PBS over Bluetooth Low Energy.
25. The entire System shall be configurable from the CCU over Wi-Fi or Ethernet.
26. All field access to selectable options using Bluetooth Low Energy, Wi -Fi or Ethernet devices shall be protected using password security.
27. Each PBS shall be capable of interacting with a pedestrian app on iOS or Android smart phones, via Bluetooth Low Energy.
28. Each PBS shall be capable of interacting with the PedApp® smartphone App to allow pedestrians to remotely actuate ped call into PBS. PedApp can be configured to help provide visually impaired and all pedestrians location/directionality information, as well as place calls, and receive ped interval information via smartphone.
29. Touchless actuation option when ordered/included in PBS, shall be capable of detecting movement within 1-4 inches to actuate/place ped call via the PBS.
30. The touchless actuation option shall be capable of adjusting the distance or range of detection from 1-20 inches.
31. The touchless actuation option shall be capable of adjusting minimum wave detection time (amount of time that a wave must be performed before a call is activated). The setting times shall be in milliseconds and be settable to 0ms, 50ms, 250ms, and 500ms.
32. The touchless actuation option performance shall not be impeded or affected by ice buildup on the push button station.
33. The touchless actuation option – detection system shall be inconspicuous and vandal resistant.
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Central Control Unit (CCU)
The CCU is the control unit that provides data for the Push Button Stations. The CCU shall be either a shelf mount (CCU-S) or card rack mount (CCU-C) assembly.
1. The CCU-S shall be installed inside the Traffic Cabinet and powered by the AC supply mains (115 VAC).
2. The Central Control Unit powers the push button stations over the 2 wires and uses digital data including pedestrian interval information and pedestrian calls for each phase to communicate with each push button station over the two low voltage button wires.
3. The CCU -C shall be installed inside a 300 series Traffic Cabinet’s Input File, replacing 2 PED isolator boards and receiving power from the rack (24VDC).
4. The CCU-S shall provide internal power to operate up to 16 PBS’s.
5. A 24-volt power brick shall power up to 16 PBS’s in a CCU-C configuration.
6. The CCU shall control at least 16 PBS’s.
7. The CCU shall be logically configurable to assign any PBS to one of 16 traffic/PED phases.
8. The CCU through SDLC shall be able to place PED calls on up to 8 phases.
9. The CCU-S shall receive pedestrian phase Walk, Don’t Walk and Clearance inputs from either the traffic cabinet load switches or an SDLC input.
10. The CCU-C shall receive pedestrian phase Walk, Don’t Walk and Clearance inputs from a Transport Electrical Equipment Specification (TEES) C4S connector.
11. The CCU shall be able to self -test all PBS’s and put a corresponding phase into recall should a PBS assigned to a phase fail the self-test.
12. The CCU-S shall provide optically isolated general-purpose inputs.
13. The CCU -S shall incorporate four separate cable assemblies to access all functions, so any combination of the four cable assemblies can be used to access any combination of functions.
14. The CCU shall have internal storage to log several thousand events with a date - time stamp for each event.
15. The CCU shall have an internal real-time clock capable of being set in the field and propagating the time to each connected PBS.
16. The CCU firmware shall be updatable via either Wi -Fi or Ethernet. There shall be no requirement for IC chips or module hardware to be removed or exchanged in order to complete the firmware update.
17. The CCU shall monitor PED interval conflicts and set affected PBS’s to an off/safe mode when a conflict occurs.
18. The CCU-S shall meet NEMA 250 – Type 1 enclosures requirements.
19. The CCU shall have a backlit LCD screen and button interface to allow placing test calls and display status.
PEDESTRIAN PUSH BUTTON STATION (PBS)
The PBS allows the pedestrian to place calls to the Traffic Controller and provides vibro- tactile feedback during the Walk cycle. This equipment is typically mounted on a pole, near the start of the crossing.
1. The PBS shall be mounted to a pole by banding or bolting.
2. The PBS shall be a single fixture that contains a 2” activation area, in which resides an ADA compliant vibro -tactile push button with a raised directional tactile arrow, and a sign mounted above the button.
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3. The PBS Speaker shall be 8 Ohms, 6 Watt, and weather-proof.
4. The button shall be cast aluminum, nickel -plated and powder coated black around the arrow, to provide high contrast to arrow color. The PBS arrow shall allow for change in orientation to one of four directions.
5. The PBS button actuation shall use Hall Effect Sensor technology rated to greater than 20 million operations.
6. The PBS button push force shall have three adjustable pressure settings “Light, Medium, and Firm” over a range of approximately .5 LB to 3.5 LBS to activate a button push.
7. The PBS button shall pulse and vibrate at approximately 20 Hz with displacement factor based on pounds of force used to actuate.
8. The PBS shall have a rear facing speaker projecting sound from front and back, providing 360º omnidirectional sound performance.
9. The PBS shall include internal Conflict Monitoring that monitors WALK, and DON’T WALK input signals for conflict conditions; disables system operation and logs errors if conflict occurs.
10. The PBS firmware and voice messages shall be updatable via Bluetooth Low Energy. There shall be no requirement for the hardware to be changed out to update.
11. The system shall operate with the vendor’s client application to record and upload cumulative PED count & call data.
12. The PBS shall meet or exceed NEMA 250 type 4X enclosure requirements.
13. The PBS Construction shall be:
a. FRAME and BUTTON COVER: Cast Aluminum, Powder Coated. b. HOUSING: Reinforced, UL-listed Thermoplastic.
c. MESSAGE SIGN: Aluminum, Powder Coated, Ink Markings, or Reflective Vinyl Sheeting
d. PUSH BUTTON: Aluminum, Nickel Plated, Powder Coated.
14. Electronic circuits (printed circuit board assemblies) shall be in a thermoplastic housing/enclosure having a UL94 -V0 flammability rating. The housing/enclosure shall provide NEMA 250 4X protection to all covered components.
15. At time of order customer shall be able to specify sign size, and Message Sign Markings to be either the International Walking Person or the Informational Explanations for the three (3) distinct pedestrian displays (WALK, DON’T WALK, and PED CLEARANCE) tha t a pedestrian would see on an active pedestrian signal.
16. The PBS shall be a modular design with a separate speaker compartment that can be field-replaced.
17. A 2-Wire PBS shall include a 3-position terminal block to support the capability of operating as a 3 -Wire PBS (3 -WirePed Head Based System) by adding a Control Unit in the pedestrian signal head that converts 115 VAC to 24VDC, and a 3 wire cable that carries power, data, and ground wires from Control Unit to the PBS.
18. The PBS shall have Bluetooth Low Energy communication that allows a pedestrian to use an app to get PED status information, and place a PED call when in close proximity to a button, without having to touch/push the button
Field Programming via Client Application (Apple iOS v9.0 or higher devices, or 250
Android 5.0 or a PC with Windows 8 or 10)
1. The System shall use Bluetooth Low Energy 5 or higher technology to program firmware and audio voice messages, and to communicate to other buttons or external devices.
2. The System shall be password protected through the
programming/configuration interface.
3. The iOS, Android, and PC applications shall be upgradable.
4. The iOS, Android, and PC applications shall notify the user when a newer version of the application is available.
5. The iOS, Android, and PC applications shall notify the user when newer PBS and CCU firmware is available.
6. The iOS, Android, and PC applications shall provide the mechanism to download the latest PBS and CCU firmware.
7. The iOS, Android, and PC applications shall be capable of setting all volumes and features of the APS system specific to the PBS’s.
8. The iOS, Android, and PC applications shall be capable of setting/updating configuration options for a single PBS or all PBS’s on the intersection for most functions from a single PBS or CCU. (Global updating).
9. The iOS, Android, and PC applications shall be capable of storing, modifying, loading, and emailing PBS configuration settings, audio files and health logs.
Contractor shall reuse existing wires when indicated on the Project Plans.
Contractor shall splice existing spare wires to new pedestrian push button to provide the intended operation as shown on the Plans.
Contractor shall make holes on existing pole for installation of new pedestrian push button as shown on the Plans.
Contractor shall remove and salvage existing pedestrian push buttons as specified on the Plans.
Contractor shall cover holes left from the removal of existing pedestrian push button as shown on the Plans.
Contractor shall furnish and install pedestrian push button posts using existing mounting bolts and conform to the Caltrans Standard Plans, the provisions of Section 56-3.02 “Steel Standards, Poles, Pedestals, and Posts” of the Caltrans Standard Specifications, MUTCD 11th edition, and these Special Provisions.
If 2 push buttons are installed on a 2.9” pole, Contractor shall furnish and install Polara iNSDM-2.9-B iNS Dual Mount or City -approved equal to ensure 9”x15” signs shall be mounted without interference. The mount attaches to the traffic signal pole with a single 1” long 1/4-20 bolt through the center plate. The push button stations attach to the pole with two 2.5” long 1/4 -20 hex bolts each. These dual mounts are constructed from aluminum, powder-coated black or City-approved equal.
If 2 push buttons are installed on a 4.5” pole, Contractor shall furnish and install Polara iNSPA4X2-B Adapter or City -approved equal to ensure 9”x15” signs shall be mounted without interference.
If 2 push buttons are installed on a pole greater than 4.5” in diameter, Contractor shall ensure that there is no conflict with the 9”x15” signs. Contractor shall furnish and install adaptive brackets if there are any conflicts.
Contractor shall coordinate with manufacturer or representative to be present at signal turn-on.
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SPLICING
Splicing shall conform to Section 87 -1.03H “Conductor and Cables Splices” of the Caltrans Standard Specifications and these special provisions. Multi conductor signal cable, GTT cable, PTZ cable and loop detector lead‐in cable shall not be spliced.
Payment
Payment for Accessible Pedestrian Push Buttons shall be included in the various lump sum (LS) items of the bidding schedule under BID ALTERNATIVE A, unless specified otherwise. Payment shall include full compensation for furnishing all labor, materials, tools, equipment and incidentals, and for doing all the work involved in order of work as specified herein.
5. Conduits (Bid Alternative A)
Conduit shall conform to the provisions in Section 86 ‐1.02B, "Conduit and Accessories" and Section 87 -1.03B(3) “Conduit Installation Underground”, of the Caltrans Standard Specifications, and these Special Provisions.
Contractor shall reuse existing cables/wires as shown on the plans. If it is determined by the Contractor and verified by City inspector that the existing cables/wires or spare cables/wires cannot be reused, existing cables/wires are incompatible with the new equipment installed, or new wire cannot be installed due to damaged conduit or exceeding conduit fill per Caltrans conduit fill percentage requirements, Contractor to furnish and install new 3” conduits.
The conduit shall be free from defects including non ‐circularity, foreign inclusions, etc. It shall be nominally uniform (as commercially practical) in color, density, and physical properties. It shall be straight and the ends shall be cut square to the inside diameter. The conduit system shall be designed s o that straight sections and fittings will assemble without the need for lubricants or cement.
The conduit shall have a circumferential ring on the spigot end, which shall be used to insure proper insertion depth when connecting conduit ends.
All bend radii shall be four (4) feet or greater as set forth elsewhere in this specification.
The conduit shall have a longitudinal running print line that denotes "Install This Side Up" so as to assure proper alignment.
The conduit shall also be marked with data traceable to plant location, date, shift, and machine of manufacture.
Conduits entering splice vaults and pull boxes shall terminate flush with the inside walls of each pull box.
Conduits entering splice vaults and pull boxes shall be capped or sealed to prevent ingress of water and debris into the conduit. Conduits containing innerducts shall be plugged using a termination kit as provided by the manufacturer and are to be secured inside the conduit and around the innerduct. Innerduct containing one cable shall be plugged using an expandable cable seal off.
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Immediately prior to installing cables, conduit shall be blown out with compressed air until all foreign material is removed. After cables have been installed, the ends of conduit shall be sealed with a reusable mechanical plug.
Conduit and fittings shall be supplied with an ultraviolet inhibitor.
PVC Schedule 80 Conduit
2” PVC Schedule 80 conduit shall be used for conduit for electrical service per Southern California Edison Requirements. The new PVC Schedule 80 conduits shall conform NEMA TC‐2 and UL651 standards. Contractor shall bore 3” PVC conduits in sidewalk as shown on plans or as directed by the Engineer and Southern California Edison.
Rigid Metal Conduit
All new Rigid Metal conduits shall be 2”. Frame members carrying electrical conductors must be rigid metal conduit manufactured of mild steel complying with UL 6, Electrical Rigid Metal Conduit - Steel. Hot dip galvanizes the interior and exterior surfaces of the rigid metal conduit. Contractor shall bore 3” Rigid Metal conduits in sidewalk as shown on plans or directed by the Engineer.
All conduit shall be galvanized rigid steel. Non ‐metallic type conduit shall not be used, except conduit for electrical service shall be 2" PVC (Schedule 80) per Southern California Edison requirements. Rigid metal conduit to be used as a drilling or jacking rod shall be fitted with suitable drill bits for the size hole required.
Coupling Body
The coupling body shall be factory assembled in the bell end of the outer duct and shall be manufactured from a high impact engineered thermoplastic. The coupling body face shall be supplied with lead ‐ins to facilitate assembly. The coupling body shall have one key locator identified with raised marks that can be felt through a glove.
When a standard coupling cannot be used for coupling metal type conduit, a UL or ETL listed threaded “Erickson” type union coupling shall be used. All couplings for metal type conduit shall be tightened to provide a good electrical connection throughout th e entire length of the conduit run.
Gaskets
The coupling body shall include a factory assembled, multistage gasket that is anti ‐ reversing, sealing both the outer and innerducts. (Gasket on coupling body already accomplishes this function). Full compensation for furnishing and incorporating the gaskets shall be considered as included in the unit price paid for the conduit installati on, and no separate payment will be made therefore.
General Installation
All new conduits, notwithstanding the installation method, shall have the following minimum depth of cover:
• Within the traveled roadway – 36 inches below the flow line. • Behind curbs – 24 inches below top of curb.
• Under railroad tracks – 60 inches below bottom of ties.
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All conduits shall be installed at locations as shown on the plans, or as directed by the Engineer. Locations of proposed conduit are approximate and may be changed to suit field conditions as directed or approved by the Engineer. Whenever possible, conduit shall be installed next to the gutter to minimize the disruption of traffic. Conduit sizes shown on the plans shall be used.
Conduit runs are shown schematically in the desired locations. Field conditions at the time of construction may dictate minor changes to facilitate the contractor’s work. Such minor changes will not constitute extra work. Actual installation shall be done in the most direct manner or as directed by the Engineer. After two failed attempts to bore or jack conduit, due to rock or other unavoidable obstructions, as verified by the Inspector, in lieu of installing conduit under existing pavement as specified in Section 87-1.03B(3) “Conduit Installation Underground” of the Caltrans Standard Specifications, the Contractor may use the following method when approved by the Engineer:
The Contractor shall obtain all necessary permits and notify all utility companies and underground service alert at least 2 working days, but not more than 14 calendar days, prior to performing any excavation or other work close to any underground pipeline , conduit, duct, wire or other structure. It shall be the responsibility of the contractor to coordinate all phases of construction with the various utility companies ahead of time to avoid conflict with any utilities. Underground Service Alert phone numbe r is 1 ‐800‐422‐ 4133.
Conduit shall be installed by trenching or jacking and boring or directional drilling methods, unless specified otherwise in the Plans or these Special Provisions. Jacking and drilling pits shall be kept at least two (2) feet clear of the edge of any type of pavement wherever possible. Excessive use of water, such that pavement might be undermined or subgrade softened, will not be permitted.
Conduit shall be laid to a minimum depth of 24 inches of cover to the top of the conduit is required at all locations.
Conduit shall be placed in a manner to allow the cable/wire to be pulled in a straight line and clear the side of the pull box by at least two inches.
Where conduits are shown on the plans to be installed parallel and adjacent to each other, they shall be installed together in a common trench.
Make right‐angle bends in conduit runs with long ‐radius elbows or conduits bent to radii not less than six times the inside diameter of the conduit.
All bend radii shall be six times the inside diameter of the conduit unless otherwise set forth elsewhere in this Special Provisions or as directed by the Engineer. The sum of the angles for conduit bends between two consecutive pull boxes shall not exceed 270 degrees. All conduit bends shall be factory bends done by the manufacturer. Hot box or other field bends will not be accepted. Transition of the conduit without bends shall not exceed more than one foot for every ten feet.
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Make bends and offsets so that the inside diameter of conduit is not effectively reduced.
Unless otherwise indicated, keep the legs of a bend in the same plane and the straight legs of offsets parallel.
Do not use diagonal runs except when specifically noted in the drawings.
Provide a waterproof label on each end of the pull rope to indicate the destination of the other end.
Conduits entering vaults and pull boxes shall terminate flush with the inside walls of each pull box.
Conduits entering pull boxes shall be capped or sealed to prevent ingress of water, debris, and other foreign matters into the conduit.
Within pull box, conduit shall be placed to provide a minimum clearance of two (2) inches between the lowest portion of the opening and the bottom of the pull box. And there shall be a minimum clearance of eight inches between the top portion of the opening and the top of the pull box.
Conduit shall enter the pull box at not more than a 45 ‐degree angle. In addition, conduit may not be terminated less than 45 degrees to the ground level, except for pull boxes with extension. Conduit ends shall be terminated three (3) inches above the gravel surface and nine (9) inches clearance between the to p of the bushing and the top of the pull box shall be provided.
After conductors/cables have been installed, the exposed end of conduits remaining in pull boxes service and controller cabinets shall be sealed with “a duct seal” type of sealing compound as approved by the Engineer.
Conduit ends shall be sealed after installation to preclude water and dirt infiltration prior to pulling conductors.
Insulated bonding bushings are required on all conduits.
Trenching
1. Trenching/rock wheeling within the traveled roadway shall be done to a depth that allows 36 inches of cover between the top of the conduit to the surface of the roadway.
If new conduit is being installed above or below existing utility, the conduit shall be laid no closer than 12 inches from existing utility.
2. Conduit shall be placed in the bottom of the trench using spacers as support and shall be placed in the trench approximately two inches wider than the outside diameter of the conduit to be installed. The trench shall be backfilled with commercial quality concrete. Trench widths shall be as directed by the Engineer.
3. Different conduits within the same trench shall be different colors or uniquely marked, and consistent throughout the project.
4. All excavated areas in the pavement shall be backfilled, except for the top two (2) inches, by the end of each work period. The top two (2) inches shall be placed within three (3) working days after trenching.
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5. If the trench is excavated below the required grade, refill any part of the trench excavated below the grade at no additional cost to the City with cement‐slurry backfill.
6. During trench excavation, place the excavated material only within the working area.
Do not obstruct any roadways or streets. Conform to federal, state, and the City codes governing the safe loading of trenches with excavated material. Excess excavated material shall be removed from the jobsite at the end of each working day.
7. Installation of conduit in unpaved areas (dirt) shall conform to the following:
a. Conduit shall be placed in a trench approximately two (2) inches wider than the outside diameter of the conduit to be installed. Trench shall not exceed eight (8) inches in width. A minimum of twenty -four (24) inches of cover to the top of the conduit is required. For all pull boxes the trench may be hand dug to required depth. b. The conduit shall be placed in the bottom of the trench and the trench shall be backfilled with sand‐cement slurry backfill, containing not less than two (2) sacks (188 pounds) of cement per cubic yard of Type I or IT Portland cement added per cubic yard of imported sand and sufficient water for workability. The top four (4) inches shall be backfilled and compacted with native soil.
8. No open trench will be allowed in the travel lane overnight. Final Trench Repair shall be as per the following:
a. Removal of 0.10’ minimum depth of existing asphalt twelve (12) inches wide on each side of the trench edges (24" total plus width of trench), with an abrasive type grinder specifically used for that purpose. Cuts shall be neat and true with no shatter outs ide the removal area.
b. Final asphalt concrete materials, distribution and spreading shall be as per Section 302‐5 and 302‐6 of the Standard Specifications for Public Works Construction. c. Repair of the street must occur within 24 hours after trenching. If repair is not possible within 24 hours, the trenched area shall be filled with temporary asphalt or plated per City direction.
9. Earth Saw (rock wheel) Trenching, Installation of Conduit ‐ Conduit shall be placed under existing pavement in a trench approximately 2 inches wider than the outside diameter of the conduit to be installed.
Cement Slurry Backfill
A slurry cement backfill shall be used as part of the trench backfill for the installation of conduits.
The conduit shall be placed in the bottom of the trench and the trench shall be backfilled with two‐sack slurry (if less than 15" of cover, the Engineer may require substitute backfill material) before the end of the work day, flush with the existing finish surface of the A.C.
The backfill shall contain not less than two (2) sacks (188 pounds) of cement per cubic yard of Type I or Portland cement added per cubic yard of imported sand and sufficient water for workability. The top four (4) inches shall be backfilled and compacted with native soil.
Payment
Payment for Conduits shall be included in the various lump sum (LS) items of the bidding schedule under BID ALTERNATIVE A, unless specified otherwise. Payment shall include full compensation for furnishing all labor, materials, tools, equipment and incidentals, and for doing all the work involved in order of work as specified herein. 256
CITY OF GOLETA
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APPENDIX A
MISCELLANEOUS FORMS AND
DOCUMENTS
FOR
CITYWIDE TRAFFIC SIGNAL UPGRADE PROJECT
4.1.01.1 LAPM Exhibit 16A Weekly Statement of Working Days
4.1.01.2 City of Goleta Monthly Project Payment Estimate Forms
4.1.01.3 Door Hanger Notification
4.1.01.4 Best Management Practices (BMP) Devices
CITY PROJECT NO. 9083
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Back of Cover Sheet
259
ATTACHMENT 3
Project Location Map
260
NO SCALE
PACIFIC OCEAN
CITY OF GOLETA
CITYWIDE TRAFFIC SIGNAL UPGRADE PROJECT
CATHEDRAL OAKS RD
HOLLISTER AVE
CALLE REAL
PHELPS RD
LOS CARNEROS RD
CALLE REAL
COVINGTON WAY
ELLWOOD BEACH DR
DAYTONA DR
GLEN ANNIE RD
EL COLEGIO RD
CALLE REAL
STORKE RD
DEL NORTE DR
S FAIRVIEW AVE
S KELLOGG AVE
HOLLISTER AVE
N FAIRVIEW AVE
STOW CANYON RD
N LA PATERA LN
CARLO DR
DEARBORN PLACE
PADOVA DR
N PATTERSON
AVE
Proposed Traffic Improvements