Agenda Item A.3
CPMS CONSENT CALENDAR
Meeting Date: October 15, 2024
TO: Mayor and Councilmembers
SUBMITTED BY: JoAnne Plummer, Neighborhood Services Director PREPARED BY: Chuck Flacks, Homelessness Services Coordinator SUBJECT: Award of a Professional Services Agreement with Santa Barbara Alliance for Community Transformation (SBACT) for Homelessness Services Outreach and Navigation Center
RECOMMENDATION:
Authorize the City Manager to execute a Professional Services Agreement between the City of Goleta and the Santa Barbara Alliance for Community Transformation (SBACT) for ongoing facilitation of regional action planning and community outreach to coordinate homelessness services and provide public education and to establish a Neighborhood Navigation Center, in an amount not -to-exceed $133,175, for a term ending June 30, 2026, subject to Council approval of sufficient budget in future fiscal years.
BACKGROUND:
On June 21, 2021, the City Council approved a Professional Services Agreement 2021- 049 with SBACT for the creation and facilitation of a Goleta Regional Action Plan – a weekly series of activities that brought together social service organizations that wor ked with homeless people, City s taff in Neighborhood Services, Public Works, and Law Enforcement, interested partner agencies, and elected officials.
SBACT has continuously organized this weekly meeting and expanded it to include a once-a-month community forum where anyone in Goleta could bring concerns about the impacts of homelessness including encampments, vulnerable people on the streets, people living in vehicles, and the need for shelter.
On June 30, 2022, the City Council amended Agreement No. 2021-049 to extend the length of time of the agreement for another year and expand the funding available to continue these services.
On January 31, 2023, Agreement No. 2021-049 was amended a second time to increase the time of the agreement to June 30, 2023, and to add an additional task. SBACT would create a Neighborhood Navigation Center in Goleta to provide showers, essential 1 Meeting Date: October 15, 2024
supplies, access to the Coordinated Entry System for housing placement, and ongoing case management.
On June 20, 2023, Agreement No. 2021-049 was amended a third time to increase the total compensation from $45,000 to $83,000 and to extend the termination date of the Agreement to June 30, 2024.
On June 18, 2024, Agreement No. 2021 -049 was amended a final time to extend th e termination date to December 31, 2024.
The new Professional Services Agreement under consideration does not differ in scope from the previous agreement ; however, it does change the way SBACT will bill the City from a deliverables -based approach to an ho urly rate. This adjustment allows staff to track the number of hours dedicated to the efforts of each project.
DISCUSSION:
SBACT is requesting $57,075 for FY 2024 /25 and $76,100 for FY 2025 /26 to provide continued services as outlined in Attachment 1 . The difference in the annual contract amounts is due to three quarters of FY 2024 /25 (October through June) compared to a complete FY 2025/26.
The Goleta Homelessness Strategic Plan of 2021 had specific goals and measures of success for which SBACT has taken the lead on behalf of the City. Specifically, the plan calls for increasing the number of weekly meal and showering opportunities in Goleta and increasing community awareness of issues surrounding homelessness.
Since 2021, SBACT has served as the lea d organizing entity for the Regional Action Planning process in Goleta that brings together City staff, County staff, elected officials, community service providers, church groups, and law enforcement staff to coordinate services across the City and ensure that there is no duplication of efforts and resources are efficiently and effectively deployed.
Each month, SBACT has led a broader community meeting where all interested people are invited and a growing mailing list has been created to include residents, other service providers like CommUnify, UCSB, business owners, churches, CalTrans, and Union Pacific Railroad. In addition, SBACT and City Staff have been present at community events such as the Lemon Festival, Public Works Day, State of the City, and Coffee and Community to discuss how the community can help end homelessness and how the City can better respond to residents’ needs. SBACT also coordinates a regional collaborative (ACT on Homelessness) that seeks to increase communication among South County community members. The initiative is funded by the City of Santa Barbara and Goleta is an active participant.
In November of 2023, SBACT, under contract with the City of Goleta opened a Neighborhood Navigation Center at Christ Lutheran Church. Offering services one day a week, including lunch and connection to Coordinated Entry Services and interim housing, 2 Meeting Date: October 15, 2024
this is the first opportunity for weekly meals in Goleta in quite some time. The turnout at this site has been low and SBACT is considering other site s closer to public transportation. Showers of Blessing has indicated interest in providing showers at a new site that is closer to where homeless people reside and gather.
SBACT researched numerous sites for a navigation center. This site was the only one that was available at the time of the search due to a variety of factors (e.g., some properties co-located with childcare programs, some property owners not responding).
City staff are exploring the possibility of using a different one-day-a-week site starting late in the Fall of 2024.
SBACT has been a vital partner in implementing the Homelessness Strategic Plan as discussed above. They are also initiating some preliminary discussions around an update for the Homelessness Strategic Plan in FY 2026/27. The continuation of the relationship between the City and SBACT will allow for this important work to continue.
GOLETA STRATEGIC PLAN:
City-Wide Strategy : 2.1. Strategic Goal: Provide community development for neighborhoods and social welfare assistance for disadvantaged and/or marginalized groups.
Strategic Goal : 2.1.1. Implement the Homelessness Strategic Plan to prevent homelessness in the City and to address the needs of Goleta-area homeless, and those at risk of experiencing homelessness, including homeless veterans, youth, seniors, individuals, families, and the vehicular homeless.
FISCAL IMPACTS:
Sufficient budget is available to cover the contract amount of $57,075 in FY 2024/25. The additional $76,100 for FY 2025/26 budget is subject to Counci l approval and will be supported by future fiscal years recommended budget appropriations.
Professional Services Fiscal Year 2024/25
Fund
Type Account
FY 2024/25
Current
Budget
YTD
Actuals
Budget
Available
Contract Not
to Exceed
Amount
Requested for
FY 2024/25
General 101-60-6200-
51200 $262,500 $159,817 $102,682 $57,075
ALTERNATIVES:
The ongoing relationship with a neutral policy partner such as SBACT allows for engagement with the public and with partner agencies to achieve the goals of the Homelessness Strategic Plan. Alternatives to this agreement include:
3 Meeting Date: October 15, 2024
No partnership. The impact would require staff be devoted to the duties outlined in Exhibit A: Scope of Work (Attachment 1). The result would be a re-prioritization of efforts on homelessness services.
Partial funding. SBACT could be engaged only to convene and not provide a Neighborhood Navigation Center. This option would save 500 hours or 39% of the budget. The impact would eliminate the implementation of a Navigation Center, which is part of the Homelessness Strategic Plan.
LEGAL REVIEW BY: Megan Garibaldi, City Attorney
APPROVED BY: Robert Nisbet, City Manager
ATTACHMENTS:
1. Professional Services Agreement between The City of Goleta and Santa Barbara Alliance for Community Transformation (SBACT).
4 ATTACHMENT 1
Agreement For Professional Services Between the City of Goleta and Santa Barbara Alliance for Community Transformation 2024-2026
5 City of Goleta
Neighborhood Services Department and SB ACT
Project Name: SBACT Goleta Homelessness Strategic Plan Implementation Support
AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN THE CITY OF GOLETA
AND
SANTA BARBARA ALLIANCE FOR COMMUNITY TRANSFORMATION
This AGREEMENT FOR PROFESSIONAL SERVICES (herein referred to as “AGREEMENT”) is made and entered into this 15th day of October, 2024, by and between the CITY OF GOLETA, a municipal corporation (herein referred to as "CITY"), and Santa Barbara Alliance for Community Transformation aka SB ACT, a 501(c)(3) nonprofit corporation (herein referred to as "CONSULTANT").
SECTION A. RECITALS
1. The CITY has a need for professional services for ongoing facilitation of regional action planning, and the establishment of a Neighborhood Navigation Center in order to further implement the City of Goleta Homelessness Strategic Plan; and
2. The CITY does not have the personnel able and/or available to perform the services required under this AGREEMENT, and therefore, the CITY desires to contract for professional services to accomplish this work; and
3. The CITY procured these services in compliance with Goleta Municipal Code Section 3.05.260; and
4. The City Council, on this 15th day of October, 2024 approved this AGREEMENT and authorized the City Manager to execute the AGREEMENT.
SECTION B. TERMS
1. RETENTION AS CONSULTANT
CITY hereby retains CONSULTANT, and CONSULTANT hereby accepts such engagement, to perform the services described in Section 2. CONSULTANT warrants it has the qualifications, experience, and facilities to properly and timely perform said services.
2. DESCRIPTION OF SERVICES
The services to be performed by CONSULTANT are as follows:
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Professional Facilitation Services and the establishment of a Neighborhood Navigation Center in conjunction with Neighborhood Services’ implementation of the City of Goleta Homelessness Strategic Plan. Services shall generally include weekly facilitation of the Regional Action Plan meetings, monthly facilitation of the community concerns meeting, and the siting, staffing, and administration of a Neighborhood Navigation Center as more particularly set forth in the Scope of Work, attached as Exhibit “A,” and incorporated herein.
CONSULTANT shall deliver to CITY the deliverables defined in Exhibit “A.”
3. COMPENSATION AND PAYMENT
(a) Maximum and Rate . The total compensation payable to CONSULTANT by CITY for the services under this AGREEMENT SHALL NOT EXCEED the sum of $133,175 (herein "not to exceed amount"), and shall be earned as the work progresses on the following basis:
Hourly at the hourly rates and with reimbursement to CONSULTANT for those expenses set forth in CONSULTANT's Schedule of Fees marked Exhibit "B," attached and incorporated herein. The rates and expenses set forth in that exhibit shall be binding upon CONSULTANT until June 30, 2026, after which any change in said rates and expenses must be approved in writing by CITY's Project Manager as described in Section 5 (CITY is to be given 60 days notice of any rate increase request), provided the not to exceed amount is the to tal compensation due CONSULTANT for all work described under this AGREEMENT.
(b) Payment. CONSULTANT shall provide CITY with written verification of the actual compensation earned, which written verification shall be in a form satisfactory to CITY's Project Manager , as described in Section 5 .
Invoices shall be made no more frequently than on a monthly basis, and describe the work performed (including a list of hours worked by personnel classification).
All payments shall be made within 30 days after CITY’s approval of the invoice.
4. EXTRA SERVICES
CITY shall pay CONSULTANT for those CITY authorized extra services, not reasonably included within the services described in Section 2, as mutually agreed to writing in advance of the incurrence of extra services by CONSULTANT.
Unless CITY and CONSULTANT have agreed in writing before the performance of extra services, no liability and no right to claim compensation for such extra services or expenses shall exist. The applicable hourly rates for extra service s shall be at the hourly rates set forth in Exhibit B, if one is included as part of this Docusign Envelope ID: C98AB2FA-225B-4CA3-B66F-6A7954A18FF4 7 City of Goleta
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agreement. Any compensation for extra services shall be part of the total compensation and shall not increase the not to exceed amount identified in Section
3. 5. CITY PROJECT MANAGER AND SERVICES BY CITY
The services to be performed by CONSULTANT shall be accomplished under the general direction of, and coordinate with, CITY's "Project Manager", as that staff person is designated by CITY from time to time, and who prese ntly is Chuck Flacks, Neighborhood Services Coordinator. CITY in administering this AGREEMENT but shall not be authorized to extend the term of the AGREEMENT or increase the not to exceed amount.
6. TERM, PROGRESS AND COMPLETION
The term of this AGREEMENT is from the date first written above to June 30, 2026, unless term of this AGREEMENT is extended, or the AGREEMENT is terminated as provided for herein.
CONSULTANT shall not commence work on the services to be performed until (i) CONSULTANT furnishes proof of insurance as required by Section 10 below, and (ii) CITY gives written authorization to proceed with the work provided by CITY's Project Manager.
7. OWNERSHIP OF DOCUMENTS
All drawings, designs, data, photographs, reports and other documentation (other than CONSULTANT's drafts, notes and internal memorandum), including duplication of same prepared by CONSULTANT in the performance of these services, are the property of CITY. CITY shall be entitled to immediate possession of the same upon completion of the work under this AGREEMENT, or at any earlier or later time when requested by CITY. CITY agrees to hold CONSULTANT harmless from all damages, claims, expenses, and losses arising out of any reuse of the plans and specifications for purposes other than those described in this AGREEMENT, unless written authorization of CONSULTANT is first obtained.
8. PERSONAL SERVICES/NO ASSIGNMENT/SUBCONTRACTOR
This AGREEMENT is for professional services which are personal to CITY.
Landon Ranck, Associate Director, SBACT is deemed to be specially experienced and is a key member of CONSULTANT's firm, and shall be directly involved in the performance of this work. This key person shall communicate with, and periodically report to, CITY on the progress of the work. Should any such individual be removed from assisting in this contracted work for any reason, CITY may terminate this AGREEMENT. This AGREEMENT may not be assigned or subcontracted without the City Manager’s prior written consent.
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9. HOLD HARMLESS AND INDEMNITY
(c) Hold Harmless for CONSULTANT's Damages. CONSULTANT holds CITY, its elected officials, officers, agents, and employees, harmless from all of CONSULTANT's claims, demands, lawsuits, judgments, damages, losses, injuries or liability to CONSULTANT , to CONSULTANT's employees, to CONSULTANT’s contractors or subcontractors, or to the owners of CONSULTANT's firm, which damages, losses, injuries or liability occur during the work required under this AGREEMENT, or occur while CONSULTANT is on CITY property, or which are connected, directly or indirectly, with CONSULTANT's performance of any activity or work required under this AGREEMENT. (d) Defense and Indemnity of Third-Party Claims/Liability.
CONSULTANT shall investigate, defend, and indemnify CITY, its elected officials, officers, agents, and employees, from any claims, lawsuits, demands, judgments, and all liability including, but not limited to, monetary or property damage, lost profit, personal injury, wrongful death, general liability, automobile, infringement of copyright/patent/trademark, or professional errors and omissions arising out of, directly or indirectly, an error, negligence, or omission of CONSULTANT or any of CONSULTANT’s officers, agents, employees, representatives, subconsultants, or subcontractors, or the willful misconduct of CONSULTANT or any of CONSULTANT’s officers, agents, employees, representatives, subconsultants, or subcontractors, in performing the services described in, or normally associated with, this type of contracted work . The duty to defend shall include any suits or actions concerning any activity, product or work required under this AGREEMENT, and also include the payment of all court costs, attorney fees, expert witness costs, investigation costs, claims adjusting cos ts and any other costs required for and related thereto.
(e) No Waiver. CITY does not waive, nor shall be deemed to have waived, any indemnity, defense or hold harmless rights under this section because of the acceptance by CITY, or the deposit with CITY, of any insurance certificates or policies described in Section 10.
10. INSURANCE
CONSULTANT shall, at CONSULTANT's sole cost and expense , provide insurance as described herein. All insurance is to be placed with insurers authorized to do business in the State of California with an A.M. Best and Company rating of A- or better, Class VII or better, or as otherwise approved by CITY.
Insurance shall include the following (or broader) coverage:
a) Insurance Services Office Commercial Liability coverage “occurrence” form CG 00 01 or its exact equivalent with an edition date prior to 2004 Docusign Envelope ID: C98AB2FA-225B-4CA3-B66F-6A7954A18FF4 9 City of Goleta
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and with minimum limits of $1,000,000 per occurrence and $2,000,000 general aggregate.
b) Insurance Services Office form number CA 00 01 or equivalent covering Automobile Liability, including hired and non -owned automobile liability with a minimum limit of $1,000,000 per accident. If the Service Provider owns no vehicles, this requirement may be satisfied by a non -owned and hired auto e ndorsement to Service Provider’s commercial general liability policy.
c) Workers’ Compensation insurance complying with California worker’s compensation laws, including statutory limits for workers’ compensation and an Employer’s Liability limit of $1,000,00 0 per accident or disease.
d) Professional liability insurance that covers the services to be performed in connection with this agreement, in the minimum amount of $1,000,000 per claim.
Liability insurance policies required to be provided by CONSULTANT hereunder shall contain or be endorsed to contain the following provisions:
a) Except for professional liability insurance, CITY, its employees, officials, agents and member agencies shall be covered as additional insureds. Coverage shall apply to any and all liability arising out of the work performed or related to the contract. Additional insured status under the general liability requirement shall be provided on Insurance Services Office Form CG 20 10, with an edition date prior to 2004, or its equivalent. Additional insured status for completed operations shall be provided either in the additional insured form or through another endorsement such as CG 20 37, or its equivalent.
b) General and automobile liability insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the limits of the insurer’s liability. Coverage will not be limited to CITY’s vicarious liability.
c) Professional liability insurance policies inception date, continuity date, or retroactive date must be before the effective date of this agreement.
CONSULTANT agrees to maintain continuous coverage through a period no less than three years after completion of the services required by this agreement.
d) Except for professional li ability insurance, l iability coverage shall be primary and non-contributing with any insurance maintained by CITY.
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e) Evidence of coverage (including the workers’ compensation and employer’s liability policies) shall provide that coverage shall not be suspended, voided, canceled or reduced in coverage or in limits except after 30 days’ prior written notice has been given to CITY. Such provision shall not include any limitation of liability of the insurer for failure to provide such notice.
f) No liability insurance coverage provided to comply with this AGREEMENT shall prohibit CONSULTANT, or CONSULTANT’s
employees, or agents, from waiving the right of recovery prior to a loss.
CONSULTANT waives its right of recovery against CITY.
g) CONSULTANT agrees to deposit with CITY within fifteen days of Notice to Proceed of the Contract certificates of insurance and required endorsements.
h) There shall be no recourse against CITY for payment of premiums or other amounts with respect to the insurance required to be provided by CONSULTANT hereunder. Any failure, actual or alleged, on the part of CITY to monitor compliance with these requirements will not be deemed as a waiver of any rights on the part of CITY. CITY has no additional obligations by virtue of requiring the insurance set forth herein. In the event any policy of insurance required under this AGREEMENT does not comply with these requirements or is canceled and not replaced, CITY has the right but not the duty to obtain the insurance it deems n ecessary and any premium paid by CITY will be promptly reimbursed by CONSULTANT or CITY will withhold amounts sufficient to pay premium from CONSULTANT payments.
i) CONSULTANT agrees to provide immediate notice to CITY of any claim or loss against CONSULTANT arising out of the work performed under this AGREEMENT. CITY assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve CITY.
11. RELATIONSHIP OF CONSULTANT TO CITY
The relationship of the CONSULTANT to CITY shall be that of an independent contractor and that in no event shall CONSULTANT be considered an officer, agent, servant or employee of CITY. CONSULTANT shall be solely responsible for any workers compensation insurance, withholding taxes, unemployment insurance, and any other employer obligations associated with the described work.
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12. CORRECTIONS
In addition to the above indemnification obligations, CONSULTANT shall correct, at its expense, all errors in the work that may be disclosed during CITY's review of CONSULTANT's report or plans. Should CONSULTANT fail to make such correction in a reasonably timely manner, such correction shall be made by CITY, and the cost thereof shall be charged to CONSULTANT or withheld from any funds due to CONSULTANT hereunder.
13. TERMINATION BY CITY
CITY, by notifying CONSULTANT in writing, may upon 10 calendar days notice, terminate without cause any portion or all of the serv ices agreed to be performed under this AGREEMENT. If termination is for cause, no notice period need be given. In the event of termination, CONSULTANT shall have the right and obligation to immediately assemble work in progress for the purpose of closing out the job. All compensation for actual work performed and charges outstanding at the time of termination shall be payable by CITY to CONSULTANT within 30 days following submission of a final statement by CONSULTANT unless termination is for cause. In such event, CONSULTANT shall be compensated only to the extent required by law.
14. ACCEPTANCE OF FINAL PAYMENT CONSTITUTES RELEASE
The acceptance by CONSULTANT of the final payment made under this AGREEMENT shall operate as and be a release of CITY from all claims and liabilities for compensation to CONSULTANT for anything done, furnished, or relating to CONSULTANT'S work or services. Acceptance of payment shall be any negotiation of CITY's check or the failure to make a written extra compensation claim within 10 calendar days of the receipt of that check. However, approval or payment by CITY shall not constitute, nor be deemed, a release of the responsibility and liability of CONSULTANT, its employees, subcontractors, agents and CONSULTANTs for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by CITY for any defect or error in the work prepared by CONSULTANT, its employees, subco ntractors, agents and consultants.
15. AUDIT OF RECORDS
At any time during normal business hours and as often as it may deem necessary, CONSULTANT shall make available to a representative of CITY for examination of all its records with respect to all matters covered by this AGREEMENT and will permit CITY to audit, examine and/or reproduce such records. CONSULTANT will retain such financial records, time sheets, work progress reports, invoices, bi lls and project records for at least two years after termination or final payment under this AGREEMENT.
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16. WAIVER; REMEDIES CUMULATIVE
Failure by a party to insist upon the strict performance of any of the provisions of this AGREEMENT by the other party, irr espective of the length of time for which such failure continues, shall not constitute a waiver of such party's right to demand strict compliance by such other party in the future. No waiver by a party of a default or breach of the other party shall be ef fective or binding upon such party unless made in writing by such party, and no such waiver shall be implied from any omissions by a party to take any action with respect to such default or breach. No express written waiver of a specified default or breach shall affect any other default or breach, or cover any other period of time, other than any default or breach and/or period of time specified. All of the remedies permitted or available to a party under this AGREEMENT, or at law or in equity, shall be cumulative and alternative, and invocation of any such right or remedy shall not constitute a waiver or election of remedies with respect to any other permitted or available right of remedy.
17. CONFLICT OF INTEREST
CONSULTANT is unaware of any CITY employee o r official that has a financial interest in CONSULTANT'S business. During the term of this AGREEMENT and/or as a result of being awarded this AGREEMENT, CONSULTANT shall not offer, encourage or accept any financial interest in CONSULTANT'S business by any CITY employee or official.
18. CONSTRUCTION OF LANGUAGE OF AGREEMENT
The provisions of this AGREEMENT shall be construed as a whole according to its common meaning of purpose of providing a public benefit and not strictly for or against any party. It shall be construed consistent with the provisions hereof, in order to achieve the objectives and purposes of the parties. Wherever required by the context, the singular shall include the plural and vice versa, and the masculine gender shall include the feminine or neutral genders or vice versa.
19. MITIGATION OF DAMAGES
In all situations arising out of this AGREEMENT, the parties shall attempt to avoid and minimize the damages resulting from the conduct of the other party.
20. GOVERNING LAW
This AGREEMENT, and the rights and obligations of the parties, shall be governed and interpreted in accordance with the laws o f the State of California.
Should litigation occur, venue shall be in Superior Court of Santa Barbara County.
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21. NONDISCRIMINATION
The City reaffirms its ongoing commitment to equality in the conduct of City business, and prohibits any policy, plan, progra m, custom or practice, including harassment, in the conduct of City business. No discrimination or discriminatory practice shall occur in either employment of persons for, or completion of, the work contemplated by this Agreement, when such discrimination is based on race, color, national origin, or ancestry; religion; sex; gender, gender identity, gender expression, or gender transitioning status; physical disability, mental disability, medical condition, or genetic information; marital or domestic partner status; citizenship status; age; sexual orientation; exercising a legally protected right to an employment leave of absence; status as a victim of domestic violence, sexual assault, or stalking; reproductive health decision -making, or any other classification protected under state or federal law. Among other possible violations of law, a violation of this section exposes CONSULTANT to the penalties provided for in Labor Code Section 1735.
22. TAXPAYER IDENTIFICATION NUMBER
CONSULTANT shall provide CITY with a complete Request for Taxpayer Identification Number and Certification, Form W-9 (Rev. October 2018), as issued by the Internal Revenue Service.
23. NON-APPROPRIATION OF FUNDS
Payments due and payable to CONSULTANT for current services are within the c urrent budget and within an available, unexhausted and unencumbered appropriation of CITY funds. In the event CITY has not appropriated sufficient funds for payment of CONSULTANT services beyond the current fiscal year, this AGREEMENT shall cover only tho se costs incurred up to the conclusion of the current fiscal year.
24. MODIFICATION OF AGREEMENT
The tasks described in this AGREEMENT and all other terms of this AGREEMENT may be modified only upon mutual written consent of CITY and CONSULTANT.
25. USE OF THE TERM “CITY”
Reference to “ CITY” in this AGREEMENT includes City Manager or any authorized representative acting on behalf of CITY.
26. PERMITS AND LICENSES
CONSULTANT, at its sole expense, shall obtain and maintain during the term of this AGREEMENT, all appropriate permits, licenses, and certificates that Docusign Envelope ID: C98AB2FA-225B-4CA3-B66F-6A7954A18FF4 14 City of Goleta
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may be required in connection with the performance of services under this AGREEMENT.
27. CAPTIONS
The captions or headings in this AGREEMENT are for convenience only and in no other way define, limit or describe the scope or intent of any provision or section of the AGREEMENT.
28. AUTHORIZATION
Each party has expressly authorized the execution of this AGREEMENT on its behalf and bind said party and its respective administrators, officers, directors, shareholders, divisions, subsidiaries, agents, employees, successors, assigns, principals, partners, joint venturers, insurance carriers and any others who may claim through it to this AGREEMENT.
29. ENTIRE AGREEMENT BETWEEN PARTIES
Except for CONSULTANT'S proposals and submitted representations for obtaining this AGREEMENT, this AGREEMENT supersedes any other agreements, either oral or in writing, between the parties hereto with respect to the rendering of services, and contains all of the covenants and agreements between the parties with respect to said services.
30. PARTIAL INVALIDITY
If any provision in this AGREEMENT is held by a court of competent jurisdiction to be invalid, void or une nforceable, the remaining provisions will nevertheless continue in full force without being impaired or invalidated in any way.
31. NOTICES
Any notice required to be given hereunder shall be deemed to have been given by depositing said notice in the United St ates mail, postage prepaid, and addressed as follows:
TO CITY: Attention: Robert Nisbet, City Manager
City of Goleta
130 Cremona Drive, Suite B
Goleta, CA 93117
TO CONSULTANT: Attention: Rich Sander, Executive Director P.O. Box 217
Santa Barbara, CA 93102
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32. COUNTERPARTS AND ELECTRONIC/FACSIMILE SIGNATURES
This Agreement may be executed in several counterparts, which may be facsimile or electronic copies. Each counterpart is fully effective as an original, and together constitutes one and the same instrument.
In concurrence and witness whereof , this AGREEMENT has been executed by the parties effective on the date and year first above written.
CITY OF GOLETA CONSULTANT
_____________________________ _____________________________ Robert Nisbet, City Manager Rich Sander, Executive Director
ATTEST
_____________________________ _____________________________ Deborah Lopez, City Clerk Randy Goetz, Board Chair
APPROVED AS TO FORM:
ISAAC ROSEN, ACTING CITY ATTORNEY
_____________________________
Scott Shapses, Deputy City Attorney
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Exhibit A: Scope of Work
Proposal: SB ACT Coordination of the Goleta Regional Action Plan & Neighborhood Navigation Center
Timeline: October 15, 2024 – June 30, 2026
SB ACT to facilitate a Goleta Regional Action Plan (RAP) and Neighborhood Navigation Center (NNC) to reduce the impacts of homelessness in the City of Goleta.
Background
SB ACT has coordinated the Goleta Regional Action Plan for the past 2 years. SB ACT utilizes proven strategies to reduce the impacts of homelessness, including offering neutral coordination of services, hosting recurring community forums, and bringing service hubs to sites where individ uals experiencing homelessness can most easily access them.
Objectives
The objectives for the project are to:
Regional Action Plan (RAP)
1. Facilitate Rap Meetings
(a) Weekly homelessness response coordination meetings
(b) Monthly “community concerns” meeting
2. Educate the community about long term solutions to homelessness (a) Topical presentations during RAP meetings
(b) At least 4 community education & advocacy events
3. Expand Goleta’s Homelessness Strategic Plan
(a) Work with City staff to develop and implement Goleta’s Homelessness Strategic Plan
(b) Align Goleta’s homelessness strategies with other South County cities through the ACT On Homelessness Collaborative
4. Facilitate responses to homelessness concerns
(a) Respond to staff or city councilmember concerns in a timely manner with written follow up
(b) Respond to community concerns as they arise and direct them to the appropriate city staff and parties for response
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Neighborhood Navigation Center (NNC)
5. Transfer NNC to new Goleta site
6. Facilitate a monthly NNC coordination meeting
7. Provide weekly coordination and supervision at NNC site
8. Address partner organization needs in support of the NNC as they arise
Project Areas and Implementation
Regional Action Plan (RAP)
Estimated Total Staff Hours: 780
1. Facilitate RAP meetings. This includes:
(a) Weekly homelessness response coordination meetings. In this meeting, service providers, City staff, County staff, and law enforcement meet together to coordinate ongoing and novel homelessness response efforts.
(b) Monthly “community concerns” meeting. In this meeting, community members and business owners are invited to share their concerns and questions (4th Monday). SB ACT and the City of Goleta can host additional RAP meetings each month as needed, either focused on special topics or specific areas of impact.
2. Educate the community about long term solutions to homelessness.
Education campaign will include:
(a) Topical presentations during RAP meetings. Topics may include Goleta homelessness strategic plan updates, document readiness, de-escalation strategies, and more.
(b) At least 4 community education & advocacy events per year. These may include tabling at Citywide events (e.g., Lemon Festival, City resource fairs), open “Homelessness 101” trainings hosted in public venues, or topical presentations on community responses to homelessness issues. Education events will be publicized via communications channels (email lists and/or social media) maintained by SB ACT, the City of Goleta, SB South Coast Chamber of Commerce, Towbes Real Estate Group, CLUE Sa nta Barbara, Clergy Association of Santa Barbara, and other channels as needed.
3. Expand Goleta’s Homelessness Strategic Plan. This includes:
(a) Work with City staff to develop and implement Goleta’s Homelessness Strategic Plan. SB ACT will partner with Goleta Homeless Services Coordinator to expand and implement Goleta’s Homelessness Strategic Plan, including initiatives related to vehicular homelessness, landlord engagement, and more.
Docusign Envelope ID: C98AB2FA-225B-4CA3-B66F-6A7954A18FF4 18 City of Goleta
Neighborhood Services Department and SB ACT
(b) Align Goleta’s homelessness strategies with other South County cities through the ACT On Homelessness Collaborative. SB ACT will work with the Goleta Homeless Services Coordinator to align South County-wide strategies to address impacts of homelessness through the ACT On Homelessness Collaborative and its Lived Experience Working Group.
4. Facilitate responses to homelessness concerns.
These responses include:
(a) Respond to staff or city councilmember concerns in a timely manner with written follow up. SB ACT will coordinate all communications to city staff or elected offici als with the City of Goleta Homeless Services Coordinator.
(b) Respond to community concerns as they arise and direct them to the appropriate city staff and parties for response. SB ACT will coordinate all communications with community members regarding homelessness concerns with the City of Goleta Homeless Services Coordinator.
Neighborhood Navigation Center (NNC)
Estimated Total Staff Hours: 500
5. Transfer NNC to new Goleta site . This process includes outreach to potential NNC sites & partners, coordination of relevant documentation (partner MOUs, insurance documentation), development of NNC promotional materials (including outreach informational cards), and implementation timeline.
6. Facilitate a monthly NNC coordination meeting. Meeting participants will Include representatives from NNC partner agencies. Meetings may include trainings on relevant topics (e.g., de -escalation, motivational interviewing), discussion of specific site needs, and partner updates. Meeting will take place during one of the monthly Monday 10am Goleta outreach tea m meetings.
7. Provide weekly coordination and supervision at NNC site. SB ACT staff will be onsite to assist with provider support, site infrastructural needs, and any additional client needs that may arise.
8. Address partner organization needs in support of t he NNC as they arise. SB ACT staff will assist partner organizations with warm handoffs, addressing NNC community concerns, and interfacing between City/site providers and service providers. SB ACT will maintain a small flexible fund of $1,000 for the purp ose of assisting with diversion and/or street exits through the Goleta NNC.
Docusign Envelope ID: C98AB2FA-225B-4CA3-B66F-6A7954A18FF4 19 City of Goleta
Neighborhood Services Department and SB ACT
Evaluation
1. The success in meeting the objectives outlined above will be measured using data reported in the Regional Action Plan (RAP) meetings as well as data gathered at comm unity education events. Data will include # of meetings, # of attendees, # of encampments addressed/resolved, # of education events, and # of community members engaged.
2. SB ACT will work with the Goleta Homeless Services Coordinator to set measurable goals pertaining to the Goleta Homelessness Strategic Plan.
Docusign Envelope ID: C98AB2FA-225B-4CA3-B66F-6A7954A18FF4 20 City of Goleta
Neighborhood Services Department and SB ACT
Exhibit B: Cost Schedule
SB ACT proposes to contract with the City of Goleta for the amount of $133,175 for the period of October 15, 2024 – June 30, 2026.
SB ACT will submit invoices on a monthly basis, with the invoice for the previous month to be submitted no later than the 15th of the following month. Personnel costs will be billed hourly.
Coordination of the Goleta Regional Action Plan & Neighborhood Navigation Center Budget
Staff Costs Hourly Rate Total Notes
Associate Director $54.95 $25,000 0.125 FTE, includes salary and benefits
Assistant Program
Coordinator
$35.71 $13,000 0.1 FTE, includes salary and
benefits
Program
Administrator
$42.12 $11,500 0.075 FTE, includes salary and
benefits
Executive Director $76.92 $10,500 0.038 FTE, includes salary and benefits
Program Costs
Contractors $20,875 Marborg Port-A-Potty rental @
$200 per week
Gifts $2,100 Gift cards for Lived Experience
advocates, $20 per meeting *
12 meetings/yr * 5 individuals
Insurance –
Liability
$475 Liability Insurance – 6.25% of total
policy for coverage at
NNC site & education events
Meals - Meetings $1,750 Supplemental meals and
snacks for NNC, as needed
Docusign Envelope ID: C98AB2FA-225B-4CA3-B66F-6A7954A18FF4 21 City of Goleta
Neighborhood Services Department and SB ACT
Client Expenses $2,975 Flexible funds for diversion,
homelessness prevention, and
service access (e.g.,
transportation to meet with case
manager); event expenses (room
reservations, tabling
fees)
Printing & Copying $5,600 Print materials for tabling, events, business outreach; NNC
promotional cards and signage;
NNC staff nametags,
vests, business cards
Small Equipment $2,000 Funding for staff computer
Supplies $2,600 Paper plates, napkins, cones, trash
bags, cleaning supplies for NNC;
event supplies such as masking
tape, tablecloths,
boxes for materials
Telephone,
Telecommunications
$1,800 Phone bill – 6.25% of total annual
bill for NNC site, coordination
calls, & education
events
Administrative
Indirect Costs
$33,000 Office rent & utilities, internet,
equipment costs (copiers and
phone system) – 25% of total
contract
Total Cost $133,175
Docusign Envelope ID: C98AB2FA-225B-4CA3-B66F-6A7954A18FF4 22