Agenda Item D.1
DISCUSSION/ACTION ITEM
Meeting Date: February 18, 2025
TO: Mayor and Councilmembers
SUBMITTED BY: Luz “Nina” Buelna, Public Works Director
PREPARED BY: Autumn Glaeser, Assistant Public Works Director SUBJECT: Capital Improvement Program Update and Recommended Project Priorities
RECOMMENDATION:
A. Receive a presentation on Capital Improvement Program project delivery status, current projects update, and recommended project priorities; and B. Adopt the CIP Project Prioritization Framework.
BACKGROUND:
The Capital Improvement Program (CIP) is a critical multi -year planning tool utilized by the city to identify, prioritize, and implement the capital and infrastructure needs essential for the community’s growth, safety, and overall well-being.
Public Works, Neighborhood Services, and General Services staff have been working on the committed CIP projects obligated to be delivered over the next five years. The committed CIP projects have been identified based on grant constraints, maintenance needs, or are regulatory agenc y conditions of approval of a permit . The attached staff presentation shows the full project amounts required to fund the CIP projects over the next five years, including the funded, grant, and unfunded amounts (Attachment 1). The funding sources range from the General Fund to special revenue funds such as Measure A, Development Impact Fee (DIF) revenues, and various grants. Since DIF revenues are estimates based on the timing of development, it is important to note that these revenues will be revised annually as more current information regarding the timing of development projects becomes available.
Like many agencies, Goleta has aged infrastructure and a significant deferred maintenance backlog. In addition, Goleta has a comprehensive list of proposed projects, master plans, policies such as Vision Zero, and is continuously evaluating projects essential for enhancing infrastructure and public services. This ongoing assessment often leads to more projects than available funding.
1 Meeting Date: February 18, 2025
2 Staff has developed the prioritization process to highlight priority projects that address critical needs, optimize resources, and enhance community well -being. By prioritizing certain projects, Goleta can:
Focus on urgent issues
Maximize resources
Enhance planning
Engage the community
Improve efficiency
Overall, prioritizing projects helps staff make informed decisions that contribute to sustainable growth and improved quality of life for City residents.
DISCUSSION
CIP projects improve and enhance public safety, achieve sustainability, enhance livability, and expand economic development. The Comprehensive CIP Project List, as adopted at City Council on June 18, 2024, is a list of current, upcoming, and potential future projects that are developed through input from several sources including City Council direction, departmental recommendations, and policy documents. Additional sources include City Council-approved and adopted documents such as the DIF Program, Bicycle and Pedestrian Master Plan, UCSB Long Range Development Plan, and projects that address regulatory compliance requirements and meet several of the City’s goals and policies.
CIP projects are funded from various sources. The major sources of funds available for CIP projects are dedicated funds for the type of use. The use of dedicated funds is restricted by the limitations imposed by local, state, or federal laws associated with the funding source. For the most part, funds for the CIP projects are accounted for in the City’s special revenue funds and include various DIF funds, transportation-related special revenue funds, and major federal and state grants that have been awarded.
Projects that are not completely supported by dedicated revenue or are partially supported by grant revenues in need of matching funds are generally supplemented by the General Fund when funds are availabl e. The City has the possibility of receiving funding for its projects from external sources, such as other agencies, jurisdictions, or individuals, through grants, loans, donations, or other subsidies. This also includes the funds from Measure A, which can be obtained through grants, the City allotment, or for a specific named project.
Table 1 shows the CIP Project Delivery Schedule and how the committed projects meet City goals and policies.
2 Meeting Date: February 18, 2025
3 Table 1 Committed Public Works CIP Project Delivery Schedule and City Goals and Policies
CIP Prioritization
Currently, the City Manager , Department Directors , and staff are developing a draft update to the two -year budget plan that meets existing levels of service and addresses policy direction as provided in the City’s updated 202 5-2027 Strategic Plan, each department’s Annual Work Program, and City Council’s priorities from previous discussions on the general transaction and use tax measure.
Staff developed the following prioritization factors to evaluate the current list of projects, and any future projects added to the list. If the criteria are met, the pro ject will receive a prioritization score and be ranked against projects in the same category. Based on these scores and rankings, projects will be organized into annual project groups to make up the five-year CIP project list. The prioritization framework includes the following categories and is shown in Attachment 2:
Health and Safety
Regulatory or Mandated Requirements
Asset Condition and Annual Costs
Environment, Sustainability, and Conservation
Funding Availability
Project Readiness
Equity
Multiple Category Benefit, Combination Opportunities/Stakeholder Input
These categories each have a different weight and will be ranked for each future project on a scale of 1 to 5. This process will be done in conjunction with the budget process or 25/26 26/27 27/28 28/29 29/30
Project Name Project Phase 1 2 3 4 5
Project Connect Construction x x x x x
San Jose Creek Bike Path - Northern &
Southern Segments Construction x x
Traffic Signal Upgrades Design x x x x x
Storke/Hollister Transit, Bike/Ped, and
Median Imp. Construction x x x
MAINTENANCE/REGULATORY
San Jose Creek Channel Fish-Passage
Modification Project Design x x x
Cathedral Oaks Crib Wall Repair Design x
Ellwood Beach Drive Drainage Repair Design x x x
Full Trash Capture Project Conceptual
Design x x
Bicycle Ped Master
Plan BPMP
Maintenance
Regulatory
Requirements
Facilities
Traffic Circulation
Project Delivery Schedule and City Goals and
Policies
Work Started
Creek and Watershed
Management Prog
(CWMP)
Public Works - Work Program
3 Meeting Date: February 18, 2025
4 otherwise, as capital funding becomes available. Implementation of the CIP Prioritization Framework is not intended to release or alter the City’s current or future obligations to complete specific capital improvement projects by specified deadlines, as may be imposed by grant funding, or regulatory requirements.
Finance, Public Works, Neighborhood Services and General Services staff will return to City Council in the following months to review the proposed two-year budget which will include the proposed five-year CIP. The CIP Prioritization Framework will be used as a guidance tool for staff when proposing budget programming.
FISCAL IMPACTS:
This item is to facilitate discussion and receive input on the proposed CIP Project Prioritization Framework and recommended project priorities. The adoption of the framework will enhance the City’s ability to strategically allocate financial resources by prioritizing projects based on the criteria and categories listed in Attachment 2. There is no immediate fiscal impact associated with the adoption of this framework. Actual fiscal impacts will be determined by the specific projects selected for funding in upcoming budget cycles.
LEGAL REVIEW BY: Isaac Rosen, Acting City Attorney
APPROVED BY: Robert Nisbet, City Manager
ATTACHMENTS:
1. CIP Proposed Prioritization Presentation
2. Proposed CIP Project Prioritization Ranking Criteria
4 ATTACHMENT 1
CIP Status & Proposed Project Prioritization Presentation 5 CIP Status &
Proposed Project
Prioritization
February 18, 2025
City Council Meeting
6 2
Objectives
• Current CIP Project Status
• CIP Prioritization Process and Projects
• Next Steps
• Recommendations
February 18, 2025 City Council Meeting
7 Current CIP Project Status
3 8
4 CIP Projects – Construction Phase
Project Total Project
Cost Local Funds Grant
Funds
Approx.
Construction
Schedule
Project Connect $103.3 million $48.7 million $54.6 million Spring 2027 Ellw
ood MPBMP –
Phase 1 $10.5 million $1.2 million $3.5 million Grant Funds expended Feb. 2025
2023 Pavement Project $5.2 million $5.2 million $0 Completed Annual Concrete Project $400k $400k $0 Completed
13 Emergency Projects Approx. $4.5
million
Approx. $4.5
million
Pending
FEMA
/FHWA Completed
Trai
n Depot $32 million $14.2 million $17.8 million Spring 2026 JDW
Splash Pad $2.5 million $2.5 million $0 Spring 2025
February 18, 2025 City Council Meeting
9 5
Current CIP Projects – Bid Phase
Project
Total
Project
Cost
Local
Funds
Grant
Funds Unfunded
Approx.
Construction
Schedule
San Jose Creek Bike Path – N.
& S. Segments $48.5 million $10.4 million $30.1 million $8 million
(proposed to be
funded by bond
proceeds)
Fall 2026
Traf
fic Signal Upgrades Project $3.1 million $400k $2.7 million $0 Fall 2026 2025
Arterial Pavement Project $10 million $10 million $0 $0 Summer 2025 Alternate: Storke/Hollister
T
ransit, Bike/Ped, and Median
Imp.
$1.8 million $0.4 million $0.4 million $1 million 12/2025 (TUF) 2025 Residential Resurfacing
Projects $1 million $1 million $0 $0 Summer 2025
Goleta Library $7.3 $1.1 million $4.2 million $2 million Summer/Fall 2025
Mathilda Park $915k $200k $325k $390k TBD
February 18, 2025 City Council Meeting
10 6
Current CIP Projects – Design Phase
Project Total Project
Cost
Local
Funds
Grant
Funds Unfunded
Approx.
Construction
Schedule
San Jose Creek Channel
Fish-Passage Modification
$3.4 million
(estimate in
progress)
$2.4 million $0 Approx. $1 million Fall 2027
Cathedral Oaks Crib Wall
$17.7 million
(Pending design &
ROW)
$2.1 million $0
$15.6 million
(proposed to be
funded
by bond proceeds)
TBD
Full T
rash Capture $4.8 million $0.6 million $0 $4.2 million Full Implementation by 2030
2026
Arterial Pavement
Project (Various Streets) $5 million $5 million $0 $0 Summer 2026 2026 Residential
Resurfacing Project (V
arious
Streets)
$1 million $1 million $0 $0 Summer 2026
February 18, 2025 City Council Meeting
11 7
Current CIP Projects – Design Phase
Project Total Project
Cost
Local
Funds
Grant
Funds Unfunded
Approx.
Construction
Schedule
2026 Annual Concrete
Project $250 thousand $250
thousand $0 $0 Summer 2026
Stow Grove Master
Plan $10.2 million $4.9 million $750
thousand $4.5 million
Pickleball
Entry &
Waiting Area $178 thousand
$50
thousand
(donation)
$128
thousand $0 W inter 2026
City Hall Remodel TBD TBD $0 TBD TBD
GCC
ADA Design
Improvements $4.9 million 1.5 million $3.3 million $0 Fall/W inter 2025 February 18, 2025 City Council Meeting
12 8
Project
Total
Project
Cost
Local
Funds
Grant
Funds Unfunded
Approx.
Completion
Schedule
Vision Zero Action Plan $500
thousand
$91
thousand
$350
thousand $0 Fall 2026
Current CIP Projects – Planning
Phase
February 18, 2025 City Council Meeting
13 CIP Prioritization Process
9 14
10 CIP Prioritization Process
February 18, 2025 City Council Meeting
15 February 18, 2025 City Council Meeting 11
CIP Prioritization Goals
16 12
Identify & Prioritize
Top 5 projects in each category
Transportation Creeks & Watershed Parks & Open Space
Goleta US 101 Overcrossing
(Bike/Ped Feasibility Study) Storm Drain Master Plan Ellwood Mesa/Sperling Preserve Butterfly Management Plan
Vision Zero Plan
Ellwood Beach Drive
Drainage Improv (Trash
Capture)
Citywide Open Space Management and
Maintenance Plan
Citywide School Zones
Signage & Striping Evaluation
Cathedral Oaks Culvert
Replacement
Lake Los Carneros Master Plan/Lake
Los Carneros Projects
Fairview Corridor Study
(Fowler to Calle Real)
Ellwood Drive Drainage
Repair
Lake Los Carneros Dam Long Range
Plan TBD
Cathedral Oaks Class I
Multipurpose Path
Phelps Ditch Channel
Drainage Improvement
Project
Ellwood Mesa Coastal Trails and
Habitat Restoration
February 18, 2025 City Council Meeting
17 13
Identify & Prioritize
Top 5 projects in each category
Neighborhood Services General Services
Fire Station 10 Goleta Valley Library ADA, Safety, and
Building Improvements Project
Stow Grove Park Master Plan &
Renovation (Future Phases)
Facility Capital Renewal (Reserve)
Evergreen Park Master Plan &
Improvements
Goleta Community Center Portable
Classroom Replacement
San Miguel Park Improvements Goleta Community Center Renovation Pocket Park in Old Town
(Nectarine)
City Hall Remodel (Elevator, Fire System,
Workspaces)
February 18, 2025 City Council Meeting
18 14
CIP Prioritization - Next Steps
Staff will program available budget into the appropriate project phases for the prioritized projects
Budget will be presented and adopted by Council
Staff will implement the project delivery process - planning, design, and construction
February 18, 2025 City Council Meeting
19 15
Recommendations
February 18, 2025 City Council Meeting
• Adopt the Project Prioritization Framework; and
• Appropriations
20 Questions/Comments
16March 5, 2024, City Council Meeting
21 ATTACHMENT 2
Proposed CIP Project Prioritization Ranking Criteria
22 1 2 3 4 5
Health and Safety 5
The safety or infrastructure
need for the project is low; or
it addresses new
infrastructure
The safety or infrastructure level
of the project is moderate; it
address a serious safety issues
t
hat has a limited impact or
address a less-serious issues that
serves the broader community; it
addresses either new or existing
infra-structure
The safety or infrastructure level of
the project is high; it addresses a
serious health/public safety issues
t
hat has a widespread impact; it
addresses existing infrastructure;
and the ancillary benefits are well-
defined
Regulatory or Mandated
Requirements 2
The project does not address
a regulatory compliance
issue
Requires action > 20 years
Compliance order or regulation
requires action immediately or
within the next 5 years
Asset Condition/Annual Costs 3 Asset condition = excellent and/or annual costs = low
Asset condition = adequate
and/or annual costs = rising to
medium
Asset condition = poor and/or
annual costs = high
Environment, Sustainability,
and Conservation 4
The project does not improve
health of the natural
environment or have
sustainable practices
The project has aspects that
improve health of the natural
environment and/or sustainable
practices
The project significantly improves
health of the natural environment
and/or sustainable practices
Funding Availability
(Budgeted and Outside
Funding Opportunities)
3 0-20% 41%-60% 81% -100%
Project Readiness 2
The project does not have a
critical timing or phasing
component
The Project has a critical timing
and/or phasing component and is
not ready to enter the phase
c
orresponding to the funding
proposed
The Project has a critical timing
and/or phasing component and is
ready to enter the phase
c
orresponding to the funding
proposed
Equity 4
Project has minimal or no
impact on underserved
communities.
Project benefits a moderate
portion of underserved
communities or includes some
equity considerations
Project strongly prioritizes and
benefits historically marginalized
communities, reducing disparities
significantly
Multiple Category Benefit and
Combination Opportunities/
Stakeholder Input
3 1 category of benefit 3 Categories of benefit 5 or m ore categories of benefits Category
Ranking Criteria
CIP Prioritization Process Ranking Criteria
Category
Ranking
Weight
23