Agenda Item A.9
CPMS CONSENT CALENDAR
Meeting Date: June 17, 2025
TO: Mayor and Councilmembers
SUBMITTED BY: Peter Imhof, Planning and Environmental Review Director PREPARED BY: Anne Wells, Advance Planning Manager
Molly Cunningham, Assistant Planner
SUBJECT: Advance Planning Division Professional Services Contracts for Fiscal Years 2025-2026 and 2026-2027
RECOMMENDATION:
A. Authorize the City Manager to execute Amendment No. 4 to Professional Services Agreement No. 2019-053 with Robert Brown Engineers for continued Oil and Gas Support services, increasing the maximum contact amount by $ 80,000 for a total not-to-exceed amount of $2 80,000 and extending the term of the Agr eement to June 30, 2027 subject to the approval of the Fiscal Year 2025-26 and Fiscal Year 2026-27 Budget; and
B. Authorize the City Manager to execute Amendment No. 5 to Professional Services Agreement No. 2017-056 with RRM Design Group, for continued assistance with the New Zoning Ordinance and Local Coastal Program projects, increasing the maximum contract amount by $1 13,900, for a total not -to-exceed amount of $398,007.23, amending the scope for additional tasks and extending the term of the agreement to June 30, 2027 subject to the approval of the Fiscal Year 202 5- 26 and Fiscal Year 2026-27 Budget.
BACKGROUND:
Oil and Gas Support Services – Robert Brown Engineers
Robert Brown Engineering (RBE) specializes in safety and design engineering for oil and gas processing and refining facilities. They have expertise in hazard analyses, risk assessment, risk analyses, system safety, operations, and maintenance, and conducting safety audits. Because of their specialized skill and unique knowledge of the local oil and gas infrastructure, RBE conducts annual safety audits and petroleum inspections for oil and gas processing facilities throughout the Santa Barbara County region.
On June 18, 2019, the City Manager executed an agreement with RBE for two years of oil and gas support services with a not -to-exceed amount of $28,500 (Agreement No. 1 Meeting Date: June 17, 2025
2019-053). On March 3, 2020, City Council authorized the City Manager to execute an amendment to the Agreement to add an additional $51,500. A second amendment was authorized by City Council on June 15, 2021, to provide an additional $80,000 and extend the term of the Agreement to June 30, 2023. On June 6, 2023, a third amendment was authorized to provide an additional $40,000 and extend the term of the agreement to June 30, 2025. Agreement No. 2019-053 currently expires on June 30, 2025.
RBE, under contract to the City, has successfully represented the City’s interests in coordinating oil and gas safety audits for facilities located in and/or connected to facilities adjacent to the City. Facilities include t he Ellwood Onshore Oil and Gas Processing Facility (EOF), the State Lease 421 wells and piers (now decommissioned), onshore infrastructure supporting the now decommissioned 421 wells and pier, and offshore pipelines and cables connecting the EOF to Platfor m Holly. RBE has been instrumental in ensuring that best practices are used and adhered to for the safety of the Goleta community and the environment during repair work on both Platform Holly and the EOF.
Zoning and Local Coastal Program Services – RRM Design Group
On June 30, 2015, City Council authorized the City Manager to execute an agreement for professional services with RRM Design Group (RRM) to assist staff in the development of a New Zoning Ordinance (Task A) and Local Coastal Program (LCP) (Task B) in an amount not to exceed $237,400 with a termination date of June 30, 2017 (Agreement No. 2015-054). After Agreement No. 2015-054 expired, the City entered into a follow up agreement with RRM on June 18, 2027. This agreement, Agreement No. 2017-056, included uncompleted tasks remaining under the expired Agreement No. 2015-054 as well as expanded public outreach for the New Zoning Ordinance.
Agreement No. 2017-056 originally had a not -to-exceed amount of $244,107.23 with a termination date of June 30, 2019. On June 19, 2018, the City Council approved an amendment to the agreement to add $20,000 to the not -to-exceed amount of the agreement. On July 18, 2019, the City Council approved a second amendment to the agreement to again add $20,000 to the not-to-exceed amount and extend the term of the agreement to June 20, 2021. On May 7, 2021, the City Manager executed a third amendment to the agreement to extend the ter m of the agreement to June 30, 2023.
Finally, the City Manager executed a fourth amendment to the agreement on June 7, 2023, to extend the term of the agreement to June 30, 2025. Currently, the agreement has a not-to-exceed amount of $284,107.23 and a termination date of June 30, 2025.
Since execution of Agreement No. 2017-056, Task A has been completed ( with the adoption of Title 17 (Zoning) of the Goleta Municipal Code). However, work remains to complete Task B.
2 Meeting Date: June 17, 2025
DISCUSSSION
Oil and Gas Support Services – Robert Brown Engineers
As a result of the high volume of oil and gas decommissioning activity at State Lease 421 and Platform Holly and safety audits and inspections at the EOF, the funding under Agreement No. 2019-053 is nearly expended and term under the Agreement has almost been reached. RBE’s services are still needed for the decommissioning of Platform Holly, the EOF, and the onshore portion of the facilities previously supporting the 421 piers and wells. Systems safety oversight from the City is a critical step in the process of removing these non-operational facilities. As the State Lands Commission conducts the requisite environmental review for the platform decommissioning, RBE will serve as the City’s technical liaison, contingent upon the contract amendment. To address these needs, the proposed amendment includes an increase in the maximum compensation of $80,000 with an extended term to June 30, 2027. The proposed Amendment No. 4 to Agreement No. 2019-053 with RBE is provided as Attachment 1.
Zoning and Local Coastal Program Services – RRM Design Group
The City’s General Plan / Coastal Land Use Plan (General Plan) was originally prepared to serve as the City’s policy document for the LCP. However, based on informal consultation with California Coastal Commission staff, significant revisions to all aspects of the City’s General Plan / Coastal Land Use Plan policies will be needed to achieve Coastal Commission certification. Additionally, based on these policy revisions, significant amendments t o Title 17 of the GMC will be needed to serve as the City’s regulatory document for the LCP . City staff expect review by the public, Coastal Commission staff, Planning Commission, and City Council of the changes to the City’s policy and regulatory document s to be extensive. All of this is needed before the City submits these documents, as the City’s LCP, to the Coastal Commission for review and potential certification.
To facilitate this work, Amendment No. 5 to Agreement No. 2017-056 includes an extension of the term to June 30, 2027 , and an increase in the not-to-exceed amount of $113,900, to total $ 398,007.23. Additionally , the scope of work for Task B of the agreement is proposed to be expanded to support several draft versions of the LCP, review by Coastal Commission staff of various drafts, consideration of a Public Draft LCP by the Planning Commission at a series of workshops, a Public Hearing Draft to be considered by the Planning Commission and City, a nd extensive coordination with City staff. The proposed Amendment No. 5 to Agreement No. 2017-056 with RRM is provided as Attachment 3.
FISCAL IMPACTS:
There are sufficient funds to cover these contract amendments, subject to the approval of the Fiscal Year 202 5-26 and Fiscal Year 202 6-27 Budget. Therefore, no additional appropriations are necessary. Below is a table outlining the funding for each of the amendments described above.
3 Meeting Date: June 17, 2025
Account/Vendor
Existing FY
24-25
From FY
24-25
Budget
FY 25-26
From
FY 25-26
Budget
FY 26-27
From
FY 26-27
GL 101-40-4300-
51200 (Prof.
Services)
$35,000 $150,000 $250,000
RBE $0 $40,000 $40,000
RRM $35,000 $0 $0
Total $35,000 $35,000 $150,000 $40,000 $250,000 $40,000 GL 101-40-4300-
51207 (Zoning
Code)
$3,900 $0 $0
RRM $3,900 $0 $0
Total $3,900 $3,900 $0 $0 $0 $0
GL 101-40-4300-
51208 (LCP) $0 $0 $75,000
RRM $0 $0 $75,000
Total $0 $0 $0 $0 $75,000 $75,000
ALTERNATIVES:
The City Council could elect not to authorize the recommended action s. If the recommended actions are not authorized, staff will manage services according to existing contract terms.
LEGAL REVIEW BY: Isaac Rosen, City Attorney
APPROVED BY: Robert Nisbet, City Manager
ATTACHMENTS:
1. Amendment No. 4 to Agreement No. 2019-053 with Robert Brown Engineers
2. Professional Services Agreement No. 2019-053 with Robert Brown Engineers and Amendments No. 1-3
3. Amendment No. 5 to Agreement No. 2017-056 with RRM Design Group
4. Professional Services Agreement No. 2017 -056 with RRM Design Group Amendments No. 1-4
4 Attachment 1
Amendment No. 4 to Agreement No. 2019-053 with Robert Brown Engineers
5 City of Goleta
Amendment No. 4 to Agreement No. 2019-053
AMENDMENT NO. 4
TO A PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF GOLETA
AND
ROBERT BROWN ENGINEERS
This Amendment No. 4 to the Professional Services Agreement by and between the City of Goleta , a municipal corporation (“City”) and Robert Brown Engineers (“Consultant”) dated June 18, 2019 (“Agreement,” Agreement No. 2019-053) is made on this 17th day of June, 2025.
SECTION A. RECITALS
1. This Agreement is for professional engineering services in conjunction with oil and gas projects; and
2. This Agreement has been amended to increase the not-to-exceed amount and extend the term (Amendment No. 1, 2, and 3); and
3. The Agreement currently provides in Section 3 Subsection (a) for the total compensation amount not to exceed $200,000; and
4. The parties desire to amend the Agreement so as to provide for additional compensation in the amount of $80,000 for continued tasks; and
5. The Agreement currently provides in Section 6 for the termination of the Agreement on June 30, 2025; and
6. The parties desire to amend the Agreement so as to extend the termination of the Agreement to June 30, 2027; and
7. City Council approved this Amendment No. 4, on this 17th day of June, 2025.
SECTION B. AMENDED TERMS
Now therefore City and Consultant agree that the Agreement be, and hereby is, amended as follows:
1. Subsection (a) of Section 3. COMPENSATION AND PAYMENT of the Agreement is amended to add an additional authorized amount of $80,000 and to read in its entirety:
(a) Maximum and Rate. The total compensation payable to CONSULTANT by CITY for the services under this AGREEMENT SHALL NOT EXCEED the Docusign Envelope ID: 2E5D6770-BA05-4E65-8725-A2160DE400B6 6 City of Goleta
Amendment No. 4 to Agreement No. 2019-053
sum of $280,000 (herein "not-to-exceed amount") and shall be earned as the work progresses.
Hourly at the hourly rates and with reimbursement to CONSULTANT for those expenses set forth in CONSULTANT's Schedule of Fees marked Exhibit "B," attached and incorporated herein. The rates and expenses set forth in that exhibit shall be binding upon CONSULTANT until June 30, 2025 after which any change in said rates and expenses must be approved in writing by CITY's Project Manager as described in Section 5 (CITY is to be given 60 days notice of any rate increase request), provided the not to exceed amount is the total compensation due CONSULTANT for all work described under this AGREEMENT.
2. Section 6. TERM, PROGRESS AND COMPLETION of the Agreement is amended to extend the term for an additional two years to read in its entirety:
The term of this Agreement is from the date first written above to June 30, 2027, unless the term of this Agreement is extended or the Agreement is terminated as provided for herein.
CONSULTANT shall not commence work on the services to be performed until (i) CONSULTANT furnishes proof of insurance as required by Section 10 below, and (ii) CITY gives written authorization to proceed with the work provided by CITY’s Project Manager. All services shall be completed within the term of this Agreement following the notice to proceed.
3. Except as otherwise specifically provided herein, all other provisions of the Agreement shall remain in full force and effect.
Docusign Envelope ID: 2E5D6770-BA05-4E65-8725-A2160DE400B6 7 City of Goleta
Amendment No. 4 to Agreement No. 2019-053
In concurrence and witness whereof, this Amendment No. 4 has been executed by the parties effective on the date and year first above written.
CITY OF GOLETA CONSULTANT
____________________________ ______________________________ Robert Nisbet, City Manager Jay Sheth, President/Chief Financial Officer
ATTEST:
_____________________________ ______________________________ Deborah Lopez, City Clerk Harsha Sheth, Secretary
APPROVED AS TO FORM:
ISAAC ROSEN, CITY ATTORNEY
_____________________________
Scott Shapses, Deputy City Attorney
Docusign Envelope ID: 2E5D6770-BA05-4E65-8725-A2160DE400B6 8 Attachment 2
Professional Services Agreement No. 2019-053 with Robert Brown Engineers and Amendments No. 1-3
9 10
11 12
13 14
15 16
17 18
19 20
21 22
23 24
25 Project Name: Oil and Gas Building
Safety, and Engineering Services
City of Goleta
PER Agreement with Robert Brown Engineers
Amendment No. 2 to Agreement No. 2019-053
AMENDMENT NO. 2
TO A PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF GOLETA
AND
ROBERT BROWN ENGINEERS
This Amendment No. 2 to the Professional Services Agreement by and between the City of Goleta , a municipal corporation (“ CITY”) and ROBERT BROWN ENGINEERS, a California Corporation (“CONSULTANT”) dated June 18, 2019 (“AGREEMENT,” Agreement No. 2019-053) is made on this 15th day of June 2021.
SECTION 1. RECITALS
A. T his AGREEMENT is for the professional engineering services in conjunction with oil and gas projects; and
B. O n March 3, 2020 the AGREEMENT was amended to increase the not -to- exceed amount to Eighty Thousand Dollars ($80,000) to reflect the full amount budgeted for Oil/Gas/Electrical Facility Staff Support (Amendment No. 1); and
C. The AGREEMENT currently provides in Section 3 Subsection (a) for the tota l compensation amount not-to-exceed (Eighty Thousand Dollars) ($80,000); and
D. T he parties desire to amend the AGREEMENT so as to provide for additional compensation in the amount of Eighty Thousand Dollars ($80,000) for continued work on the project of assisting the CITY with oversight of the ongoing safety inspec tions associated with the Ellwood Onshore Facility and the oil well plugging and abandonment associated with the 421 Piers located in western Goleta and Platform Holly; and
E. T he AGREEMENT currently provides in Section 6 for the termination of the Agreement on June 30, 2021; and
F. T he parties desire to amend the AGREEMENT so as to extend the termination of the Agreement to June 30, 2023; and
G. T he City Council approved this Amendment No. 2 on this 15 th day of June, 2021.
AMENDED TERMS
Now therefore CITY and CONSULTANT agree as follows that the AGREEMENT be, and hereby is, amended as follows:
DocuSign Envelope ID: 6FAE653F-2C43-41AA-AA95-3498ACA1AA4D DocuSign Envelope ID: 2146B27A-2175-49CB-988F-C28F959E124F 2019-053.2
26 Project Name: Oil and Gas Building
Safety, and Engineering Services
City of Goleta
PER Agreement with Robert Brown Engineers
Amendment No. 2 to Agreement No. 2019-053
1. S ubsection (a) of Section 3 . COMPENSATION AND PAYMENT of the AGREEMENT is amended to add an additional authorized amount of Eighty Thousand Dollars ($80,000) and to read in its entirety:
(a) Maximum and Rate. The total compensation payable to CONSULTANT by CITY for the services under this AGREEMENT SHALL NOT EXCEED the sum of One Hundred and Sixty Thousand Dollars ($160,000.00) (herein "not-to-exceed amount") and shall be earned as the work progresses.
2. Section 6. TERM, PROGRESS AND COMPLETION of the AGREEMENT is amended to extend the term for an additional twenty-four months (24) to read in its entirety:
The term of this AGREEMENT is from the date first written above to June 30, 2023, unless the term of this AGREEMENT is extended or the AGREEMENT is terminated as provided for herein.
CONSULTANT shall not commence work on the services to be performed until (i) CONSULTANT furnishes proof of insurance as required by Section 10 below, and (ii) CITY gives written authorization to proceed with the work provided by CITY’s Project Manager. All services shall be completed within the term of this AGREEMENT following the notice to proceed.
3. Section 31. COUNTERPARTS AND ELECTRONIC/FACSIMILE SIGNATURES of the AGREEMENT is added to include counterparts and electronic/facsimile signatures as follows:
This AGREEMENT may be executed in several counterparts, which may be facsimile or electronic copies. Each counterpart is fully effective as an original, and together constitutes one and the same instrument.
4. Except as otherwise specifically provided herein, all other provisions of the AGREEMENT shall remain in full force and effect.
In concurrence and witness whereof, this Amendment No. 2 has been executed by the parties effective on the date and year first above written.
DocuSign Envelope ID: 6FAE653F-2C43-41AA-AA95-3498ACA1AA4D DocuSign Envelope ID: 2146B27A-2175-49CB-988F-C28F959E124F 27 Project Name: Oil and Gas Building
Safety, and Engineering Services
City of Goleta
PER Agreement with Robert Brown Engineers
Amendment No. 2 to Agreement No. 2019-053
CITY OF GOLETA CONSULTANT
____________________________ ______________________________ Michelle Greene, City Manager Jay Sheth, President Robert Brown Engineers
ATTEST:
_____________________________
Deborah Lopez, City Clerk
APPROVED AS TO FORM:
MICHAEL JENKINS, CITY ATTORNEY
_____________________________
Winnie Cai, Assistant City Attorney
DocuSign Envelope ID: 6FAE653F-2C43-41AA-AA95-3498ACA1AA4D DocuSign Envelope ID: 2146B27A-2175-49CB-988F-C28F959E124F 28 City of Goleta
Amendment No. 3 to Agreement No. 2019-053
AMENDMENT NO. 3
TO A PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF GOLETA
AND
ROBERT BROWN ENGINEERS
This Amendment No. 3 to the No. 2019-053 Agreement by and between the City of Goleta , a municipal corporation (“ City”) and ROBERT BROWN ENGINEERS (“Consultant”) dated June 18, 2019 (“Agreement,” Agreement No. 2019-053) is made on this 6th day of June, 2023.
SECTION A. RECITALS
1. T his Agreement is for professional engineering services in conjunction with oil and gas projects; and
2. This Agreement has been amended to increase the not-to-exceed amount and extend the term (Amendments No. 1 and 2); and
3. The Agreement currently provides in Section 3 Subsection (a) for the total compensation amount not to exceed $160,000; and
4. The parties desire to amend the Agreement so as to provide for additional compensation in the amount of $40,000 for continued tasks; and
5. The Agreement currently provides in Section 6 for the termination of the Agreement on June 30, 2023; and
6. The parties desire to amend the Agreement so as to extend the termination of the Agreement to June 30, 2025; and
7. City Council approved this Amendment No. 3, on this 6th day of June, 2023.
SECTION B. AMENDED TERMS
Now therefore City and Consultant agree as follows that the Agreement be, and hereby is, amended as follows:
1. S ubsection (a) of Section 3 . COMPENSATION AND PAYMENT of the Agreement is amended to add an additional authorized amount of $40,000 and to read in its entirety:
(a) M aximum and Rate. The total compensation payable to CONSULTANT by CITY for the services under this AGREEMENT SHALL NOT EXCEED the sum of t wo hundred thousand dollars DocuSign Envelope ID: 3CECBB5B-98E7-429E-B3E7-EDDF2194D86A DocuSign Envelope ID: 51F28A71-11A9-4A01-A5B7-3355FF34FCE0 2019-053.3
29 City of Goleta
Amendment No. 3 to Agreement No. 2019-053
($200,000) (herein "not-to-exceed amount") and shall be earned as the work progresses.
Hourly at the hourly rates and with reimbursement to
CONSULTANT for those expenses set forth in
CONSULTANT's Schedule of Fees marked Exhibit " A,"
attached and incorporated herein. The rates and expenses set forth in that exhibit shall be binding upon CONSULTANT until June 30, 2025, after which any change in said rates and expenses must be approved in writing by CITY's Project
Manager as described in Section 5 (CITY is to be given 60 days notice of any rate increase request), provided the not to exceed amount is the total compensation due CONSULTANT
for all work described under this AGREEMENT.
2. S
ection 6. TERM, PROGRESS AND COMPLETION of the Agreement is amended to extend the term for an additional 2 years to read in its entirety:
T
he term of this Agreement is from the date first written above to June 30, 2025, unless the term of this Agreement is extended or the Agreement is terminated as provided for herein.
CONSULTANT shall not commence work on the services to be performed until (i) CONSULTANT furnishes proof of insurance as required by Section 10 below, and (ii) CITY gives written authorization to proceed with the work provided by CITY’s Project Manager. All services shall be completed within the term of this Agreement following the notice to proceed.
3. Except as otherwise specifically provided herein, all other provisions of the Agreement shall remain in full force and effect.
In concurrence and witness whereof, this Amendment No. 3 has been executed by the parties effective on the date and year first above written.
DocuSign Envelope ID: 3CECBB5B-98E7-429E-B3E7-EDDF2194D86A DocuSign Envelope ID: 51F28A71-11A9-4A01-A5B7-3355FF34FCE0 30 City of Goleta
Amendment No. 3 to Agreement No. 2019-053
CITY OF GOLETA CONSULTANT
____________________________ ______________________________ Robert Nisbet, City Manager Jay Sheth, President/Chief Financial Officer
ATTEST:
_____________________________ ______________________________ Deborah Lopez, City Clerk Harsha Sheth, Secretary
APPROVED AS TO FORM:
MEGAN GARIBALDI, CITY ATTORNEY
_____________________________
Winnie Cai, Assistant City Attorney
DocuSign Envelope ID: 3CECBB5B-98E7-429E-B3E7-EDDF2194D86A DocuSign Envelope ID: 51F28A71-11A9-4A01-A5B7-3355FF34FCE0 31 Attachment 3
Amendment No. 5 to Agreement No. 2017-056 with RRM Design Group 32 City of Goleta
Amendment No. 5 to Agreement No. 2017-056
AMENDMENT NO. 5
TO A PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF GOLETA
AND
RRM DESIGN GROUP
This Amendment No. 5 to the Professional Services Agreement by and between the City of Goleta , a municipal corporation (“City”) and RRM DESIGN GROUP (“Consultant”) dated July 18, 2017 (“Agreement,” Agreement No. 2017-056) is made on this 17th day of June, 2025.
SECTION A. RECITALS
1. This Agreement is for New Zoning Ordinance and Local Coastal Program Project Services; and
2. This Agreement has been amended to add to the not-to-exceed amount, extend the term, and to allow for execution of the Agreement and amendments by facsimile and electronic mail (Amendment No. 1, 2, 3 and 4); and
3. The Agreement currently provides in Section 3 Subsection (a) for the total compensation amount not to exceed $284,107.23; and
4. The parties desire to amend the Agreement so as to provide for additional compensation in the amount of $113,900 for additional tasks; and
5. The Agreement currently provides in Section 6 for the termination of the Agreement on June 30, 2025; and
6. The parties desire to amend the Agreement so as to extend the termination of the Agreement to June 30, 2027; and
7. The Agreement currently provides in Exhibit A entitled “Scope of Work” the complete and particular description of services; and
8. The parties desire to amend Exhibit A by adding additional services as more completely and particularly set forth in the Scope of Work, attached as Exhibit "A-1"; and
9. City Council approved this Amendment No. 5, on this 17 th day of June, 2025.
33 City of Goleta
Amendment No. 5 to Agreement No. 2017-056
SECTION B. AMENDED TERMS
Now therefore City and Consultant agree that the Agreement be, and hereby is, amended as follows:
1. Subsection (a) of Section 3. COMPENSATION AND PAYMENT of the Agreement is amended to add an additional authorized amount of $113,900 and to read in its entirety:
(a) Maximum and Rate . The total compensation payable to CONSULTANT by CITY for the services under this AGREEMENT SHALL NOT EXCEED the sum of $398,007.23, (herein "not-to- exceed amount") and shall be earned as the work progresses.
Hourly at the hourly rates and with reimbursement to
CONSULTANT for those expenses set forth in
CONSULTANT's Schedule of Fees marked Exhibit "B,"
attached and incorporated herein. The rates and expenses set forth in that exhibit shall be binding upon CONSULTANT until June 30, 2019, after which any change in said rates and expenses must be approved in writing by CITY's Project
Manager as described in Section 5 (CITY is to be given 60 days notice of any rate increase request), provided the not to exceed amount is the total compensation due CONSULTANT
for all work described under this AGREEMENT.
2. Section 6. TERM, PROGRESS AND COMPLETION of the Agreement is amended to extend the term for an additional two years to read in its entirety:
The term of this Agreement is from the date first written above to June 30, 2027, unless the term of this Agreement is extended or the Agreement is terminated as provided for herein.
CONSULTANT shall not commence work on the services to be performed until (i) CONSULTANT furnishes proof of insurance as required by Section 10 below, and (ii) CITY gives written authorization to proceed with the work provided by CITY’s Project Manager. All services shall be completed within the term of this Agreement following the notice to proceed.
and incorporated herein.
4. Except as otherwise specifically provided herein, all other provisions of the Agreement shall remain in full force and effect.
3. This Agreement is amended to delete and replace in its entirety:
Exhibit A “Scope of Work” with Exhibit A-1 “Scope of Work” attached hereto
34 City of Goleta
Amendment No. 5 to Agreement No. 2017-056
In concurrence and witness whereof, this Amendment No. 5 has been executed by the parties effective on the date and year first above written.
CITY OF GOLETA CONSULTANT
____________________________ ______________________________ Robert Nisbet, City Manager Erik Justesen, CEO/President
A T T E S T :
_____________________________ ______________________________ Deborah Lopez, City Clerk Debbie Rudd,
Treasurer/Secretary/Principal
APPROVED AS TO FORM:
ISAAC ROSEN, CITY ATTORNEY
_____________________________
Scott Shapses, Deputy City Attorney
35 City of Goleta
Amendment No. 5 to Agreement No. 2017-056
Task A: Zoning Ordinance Update
EXHIBIT A-1
Scope of Work
Subtask A.1: Final Draft Ordinance
Public Hearing Draft Zoning Ordinance. CONSULTANT shall assist City staff with the preparation of a Public Hearing Draft and with any necessary revisions to the Public Hearing Draft based on outreach feedback before public hearings.
Deliverables:
Public Hearing Draft Zoning Ordinance
Subtask A.2: Environmental Review
Final SEIR and Mitigation Monitoring Program. CONSULTANT shall revise the Final SEIR in response to City staff comments received. In addition, preparation of the Final SEIR will include the CEQA required Mitigation Monitoring and Reporti ng Program. The Final SEIR will also include Findings of Fact and Statements of Overriding Considerations. As required by CEQA, the Mitigation Monitoring Program will identify for subsequent projects coming, the measures that can be identified at this time that will reduce potential impacts to less than significant levels. However, it is fully expected that additional mitigation measures will need to be identified in the subsequent CEQA documentation as project level specifics are identified. CONSULTANT shall provide an electronic copy, camera ready copy, 30 hard copies, and 50 CDs of the Final SEIR. Upon certification of the Final SEIR and the adoption of the Ordinance, CONSULTANT shall prepare the Notice of Determination (NOD) to be filed by the City with the County of Santa Barbara County Clerk and the state.
Public Hearings. CONSULTANT will prepare for and attend four public hearings on the Final SEIR in conjunction with the public hearings on the Zoning Ordinance and Map in Subtask A.3.
Deliverables:
Final SEIR (Response to Comments and Mitigation Monitoring and Reporting Program) Findings of Fact and Statement of Overriding Considerations Notice of Determination
Subtask A.3: Public Review and Adoption
Public Review Preparation. CONSULTANT shall assist City staff in preparing for the public review process, including project summary materials, a ci ty-wide mailer on the Public Hearing Draft New Zoning Ordinance, meeting materials, and handouts, brochures, and other materials to provide project briefs and facilitate public comment and feedback.
Public Outreach, Meetings, Workshops. CONSULTANT shall assist City staff with outreach efforts to inform the public of the Public Review Draft Zoning Ordinance and Public Hearing Draft Zoning Ordinance and the opportunities for public input. CONSULTANT shall help City staff prepare for and attend Planning Commission workshops to review the Public Review Draft Zoning Ordinance and meetings with interested parties. Additionally, CONSULTANT shall assist City staff in the preparation for public open houses to provide the public opportunity to learn about the Public Review Draft and Public Hearing Draft. CONSULTANT shall also assist the City with meetings with the City Council Ordinance Standing Committee and with the City Council and Planning Commission, both as complete bodies and individually, to review the Public Hearing Draft.
Response to Comments. CONSULTANT shall assist City staff in establishing an approach to
36 City of Goleta
Amendment No. 5 to Agreement No. 2017-056
responding to comments received on the Public Review Draft Zoning Ordinance and Map. Organize comments by those relate to established City policies, new policies for City Council consideration, consistency with state and federal law, and those outside the scope of the project.
Public Hearings. CONSULTANT shall prepare for and attend two public hearings before the Planning Commission and two public hearings before the City Council. CONSULTANT shall provide support to City staff in the preparation of staff reports, EIR certification resolutions, the adopting ordinance, and meeting minutes. CONSULTANT will assist in revising documents in response to Planning Commission and City Council direction.
Adopted Zoning Ordinance and Map. Based on City Council action, CONSULTANT shall prepare a final Zoning Ordinance and Map. CONSULTANT shall prepare a screencheck of the adopted ordinance and map for City staff review. CONSULTANT shall provide 30 hardcopies each of the adopted ordinance and map and 30 CDs of the digital files in Adobe PDF format with "hyperlinks."
Meetings:
Four (4) Open Houses
Seven (7) Planning Commission Workshops
Two (2) City Council Ordinance Standing Committee Meetings One (1) Joint City Council and Planning Commission Meeting Five (5) Councilmember and Planning Commissioner Meetings Two (2) Planning Commission Hearings
Two (2) City Council Hearings
Deliverables:
Meeting, Open House, and Workshop Materials
Existing to Proposed Key Issues Guide
Summary of Changes from Draft to Final Zoning Ordinance Public Hearing Presentation Materials
Response to Comments
Adopted Zoning Ordinance and Map (Electronic, printed, and CD versions)
Subtask A.4: Interactive Zoning Ordinance and Map
Interactive Zoning Ordinance and Map. CONSULTANT shall prepare a fully interactive, fully searchable online Zoning Ordinance and Map with custom search and tab capabilities. The City will have the right to unlimited reproduction as well as a "maintenance module" to facilitate updating the web-based Zoning Ordinance as amendments are adopted. CONSTULTANT shall conduct a training session with City staff.
Meetings:
One (1) Staff training session
Deliverables:
Interactive Zoning Ordinance and Map
Subtask A.5: Website Maintenance and Outreach Coordination Website Maintenance. CONSULTANT shall regularly maintain and update the website prepared for the project with project information, downloadable documents and maps, and meeting information, and provide opportunity for public comment posting. City staff shall provide all files and information needed for CONSULTANT to access, update, and maintain the already established project website.
Outreach Coordination. CONSULTANT shall provide public outreach coordination support to the City, including staff support, meeting logistics, meeting room set-up and clean-up, and preparation and
37 City of Goleta
Amendment No. 5 to Agreement No. 2017-056
distribution of meeting materials. City staff will be responsible for public notification and providing a meeting location.
Meetings:
Attendance at four (4) meetings
Deliverables:
Website maintenance
Meeting materials
Subtask A.6: Post-Zoning Ordinance Adoption Support
New Zoning Ordinance/Development Regulations Guide. CONSULTANT shall develop or the City a user-friendly guide to assist homeowners, architects, and developers through the City's new Zoning Ordinance including the development review process.
Deliverables:
New Zoning Ordinance/Development Regulations Guide
Task B: Local Coastal Program
Subtask B.1: Drafting of Coastal Land Use Plan and Implementation Plan CONSULTANT will review the draft edits to the Coastal Land Use Plan (CLUP) and revise the CLUP based on coordination with California Coastal Commission (CCC) staff and City review.
CONSULTANT will work with City staff to prepare regulations and ensure that the Implementation Plan (IP) will serve as a Coastal Zoning Ordinance. CONSULTANT will ensure that Implementation Plan will directly overlap and fold into the citywide exis ting zoning regulations in Title 17 (Zoning) of the Goleta Municipal Code. CONSULTANT will complete the Implementation Plan as part of Title 17.
CONSULTANT shall work with City staff to prepare an Administrative and Screencheck draft of the both the CLUP and IP as the City’s Local Coastal Program (LCP) for subsequent public review and consideration at hearings. City staff will provide a single set of non-conflicting, consolidated comments on the review of drafts of all documents. CONSULTANT will provide digital files, in English, of documents in Microsoft Word and in a web-ready PDF format.
Deliverables:
One (1) LCP Administrative Draft
One (1) LCP Screencheck Draft
Preparation of up to ten (10) new or revised LCP figures
Subtask B.2: Final LCP and Certification
CONSULTANT shall work with City staff to prepare a LCP Review Draft for consideration by California Coastal Commission staff. CONSULTANT shall work with City staff to prepare a second LCP Review Draft for consideration by the City Planning Commission for review at four public workshops.
CONSULTANT shall prepare materials for the work shops. CONSULTANT shall prepare a third LCP Review Draft for consideration by the Coastal Commission staff.
CONSULTANT shall work with City staff to prepare a Public Hearing Draft LCP for Planning Commission consideration and an errata with any additional changes to the Public Hearing Draft LCP for City Council consideration. CONSULTANT will participate in public hearings before the Planning Commission and City Council during the LCP approval process.
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Amendment No. 5 to Agreement No. 2017-056
CONSULTANT will work with City staff to prepare the LCP based on City Council direction and assist with the preparation of the LCP application package for the California Coastal Commission.
CONSULTANT will attend hearing(s) before the Co astal Commission and assist the City during the Coastal Commission review process. Assistance shall include, but is not limited to, responding to information requests, attendance at hearings, and revisions to LCP language as needed.
City staff will provide a single set of non-conflicting, consolidated comments on the review of drafts of all documents. CONSULTANT will provide digital files, in English, of documents in Microsoft Word and in a web-ready PDF format.
Meetings:
Four (4) Planning Commission Workshops
Six (6) Planning Commission, City Council, and/or CCC Hearings
Deliverables:
Three (3) LCP Review Drafts
x LCP Review Draft 1 for CCC staff
x LCP Review Draft 2 for four (4) Planning Commission workshops x LCP Review Draft 3 for CCC staff prior to Planning Commission hearing
LCP Public Hearing Draft
x Public Hearing Draft for Planning Commissi on hearing (assumes minor revisions from CCC staff review of LCP Review Draft 3)
x Errata for City Council based on Planning Commission feedback
California Coastal Commission LCP Package
x Final LCP for CCC
x LCP Package Preparation for Submittal to CCC
Subtask B.3: Meetings and Coordination
CONSULTANT shall coordinate with City staff throughout the LCP process. This will include coordination of meetings and schedules, record keeping, and electronic file management.
Meetings:
One (1) meeting with interdepartmental City staff
Three (3) meetings per month for sixteen (16) months with the City’s Project Manager Four (4) miscellaneous meetings as directed by the City
Deliverables:
Meeting agendas, notes, and project schedules
39 Attachment 4
Professional Services Agreement No. 2017-053 with RRM Design Group Amendments No. 1-4
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City of Goleta
Amendment No. 3 to Agreement No. 2017-056
AMENDMENT NO. 3
TO A PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF GOLETA
AND
RRM DESIGN GROUP
This Amendment No. 3 to the Professional Services Agreement by and between the City of Goleta , a municipal corporation ( “City”) and RRM Design Group (“Consultant”) dated July 18, 2017 (“Agreement,” Agreement No. 2017-056) is made on this _____ day of _____, 2021.
RECITALS
WHEREAS, this Agreement is for professional planning services in support of the City’s New Zoning Ordinance and Local Coastal Program certification; and WHEREAS, on June 19, 2018, the Agreement was amended to increase the not- to-exceed amount by $20,000 to $264,107.23 (“Amendment No.1”); and WHEREAS, on June 18, 2019, the Agreement was amended to increase the not- to-exceed amount by $20,000 to $284,107.23 and extend the term by two years to June 30, 2021 (“Amendment No.2”); and
WHEREAS, the Agreement currently provides in Section 6 for the termination of the Agreement on June 30, 2021; and
WHEREAS, the parties desire to amend the Agreement so as to extend the termination of the Agreement to June 30, 2023; and
WHEREAS, the Agreement did not provide for the Agreement or any amendments to be executed in counterparts by facsimile or electronic mail; and
WHEREAS, the parties desire to amend the Agreement to allow for execution of the Agreement and amendments by facsimile and electronic mail in order to expedite the finalization of the agreements; and
WHEREAS, the City Manager approved this Amendment No. 3, on this _____ day of ____, 2021.
AMENDED TERMS
Now therefore City and Consultant agree as follows that the Agreement be, and hereby is, amended as follows:
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Amendment No. 3 to Agreement No. 2017-056
1. Section 6. TERM, PROGRESS AND COMPLETION of the Agreement is amended to extend the term for an additional two years to read in its entirety.
The term of this Agreement is from the date first written above to June 30, 2023, unless the term of this Agreement is exte nded or the Agreement is terminated as provided for herein.
CONSULTANT shall not commence work on the services to be performed until (i) CONSULTANT furnishes proof of insurance as required by Section 10 below, and (ii) CITY gives written authorization to proceed with the work provide d by CITY’s Project Manager. All services shall be completed within the term of this Agreement following the notice to proceed.
2. Section 31. COUNTERPARTS AND ELECTRONIC/FACSIMILE SIGNATURES of the Agreement is added to include counterparts and electronic/facsimile signatures as follows:
This Agreement may be executed in several counterparts, which may be facsimile or electronic copies. Each counterpart is fully effective as an original, and together constitutes one and the same instrument.
3. Except as otherwise specifically provided herein, all other provisions of the Agreement shall remain in full force and effect
63 City of Goleta
Amendment No. 3 to Agreement No. 2017-056
In concurrence and witness whereof, this Amendment No. 3 has been executed by the parties effective on the date and year first above written.
CITY OF GOLETA CONSULTANT
____________________________ ______________________________ Michelle Greene, City Manager Jami Williams, Vice President
A T T E S T :
_____________________________ ______________________________ Deborah Lopez, City Clerk Susan Whalen, Secretary
APPROVED AS TO FORM:
MICHAEL JENKINS, CITY ATTORNEY
_____________________________
Winnie Cai, Assistant City Attorney
64 City of Goleta
Amendment No. 2017-056 to Agreement No. 4
AMENDMENT NO. 4
TO A PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF GOLETA
AND
RRM DESIGN GROUP
This Amendment No. 4 to the Professional Services Agreement by and between the City of Goleta , a municipal corporation (“City”) and RRM DESIGN GROUP (“Consultant”) dated July 18, 2017 (“Agreement,” Agreement No. 2017-056) is made on this _____ day of ______, 2023.
SECTION A. RECITALS
1. This Agreement is for New Zoning Ordinance and Local Coastal Program Project Services; and
2. This Agreement has been amended to add to the not -to-exceed amount , extend the term, and to allow for execution of the Agreement and amendments by facsimile and electronic mail (Amendments No. 1, 2, and 3); and
3. The Agreement currently provides in Section 6 for the termination of the Agreement on June 30, 2023; and
4. The parties desire to amend the Agreement so as to extend the termination of the Agreement to June 30, 2025; and
5. The City Manager approved this Amendment No. 4, on this ____ day of ______, 2023.
SECTION B. AMENDED TERMS
Now therefore City and Consultant agree as follows that the Agreement be, and hereby is, amended as follows:
1. Section 6. TERM, PROGRESS AND COMPLETION of the Agreement is amended to extend the term for an additional 2 years to read in its entirety.
The term of this Agreement is from the date first written above to June 30, 2025, unless the term of this Agreement is extended or the Agreement is terminated as provided for herein.
CONSULTANT shall not commence work on the services to be performed until (i) CONSULTANT furnishes proof of insurance as required by Section 10 below, and (ii) CITY gives written authorization to proceed with the work provided by CITY’s Project Manager. All services shall be completed within the term of this Agreement following the notice to proceed.
DocuSign Envelope ID: DC7A551E-0050-45F2-ABDF-27A88A07CF3E 7 june
June
2017-056.4
7tj
65 City of Goleta
Amendment No. 2017-056 to Agreement No. 4
2. Except as otherwise specifically provided herein, all other provisions of the Agreement shall remain in full force and effect
In concurrence and witness whereof, this Amendment No. 4 has been executed by the parties effective on the date and year first above written.
CITY OF GOLETA CONSULTANT
____________________________ ______________________________ Robert Nisbet, City Manager Jami Williams, Chairman of the Board/Principal
ATTEST:
_____________________________ ______________________________ Deborah Lopez, City Clerk Debbie Rudd,
Treasurer/Secretary/Principal
APPROVED AS TO FORM:
MEGAN GARIBALDI, CITY ATTORNEY
_____________________________
Winnie Cai, Assistant City Attorney
DocuSign Envelope ID: DC7A551E-0050-45F2-ABDF-27A88A07CF3E 66