Agenda Item A.17
CPMS CONSENT CALENDAR
Meeting Date: June 17, 2025
TO: Mayor and Councilmembers
SUBMITTED BY: Luz “Nina” Buelna, Public Works Director
PREPARED BY: Sarah Fox, Public Works Business and Administration Manager SUBJECT: Public Works Professional Services Agreements Amendments with UNICO Engineering, Inc. and Dewberry Engineers, Inc.
RECOMMENDATION:
A. Authorize the City Manager to execute Amendment No. 3 to Agreement No. 2023- 033 with UNICO Engineering, Inc. for Professional Construction Management Services for Project Connect , increasing the agreement amount by $232,241.35 for a total not -to-exceed amount of $6,405,487.71 and a termination date of December 31, 2027;
B. Authorize the City Manager to execute Amendment No. 4 to Agreement No. 2019- 023 with Dewberry Engineers, Inc. for Professional Design Services for San Jose Creek Multipurpose Path, increasing the agreement amount by $897,495 for a total not-to-exceed amount of $6,229,905 with a termination date of June 30, 2028; and C. Authorize a budget appropriation in the amount of $17,958,696.61 as identified in Table 5 of the Fiscal Impacts section of the staff report.
BACKGROUND:
Public Works staff has engaged private consultants to perform a variety of professional services for the City since its incorporation in 2002. Public Works selected and executed agreements with the following consultants through various request for proposal to provide various professional services for the Public Works Department. The information below summarizes the services being provided by each consultant, proposed amendments and agreements, justification, and recommended actions.
DISCUSSION:
UNICO Engineering, Inc.
On February 21, 2023 , the City Council approved a Professional Services Agreement with UNICO Engineering, Inc. in the amount of $5,799,313.44 to provide professional 1 Meeting Date: June 17, 2025
construction management services for Project Connect. The original agreement has been amended twice as follows:
Amendment No. 1 was executed on June 28, 2023, to identify new hourly rates to comply with indirect cost rates approved by the Caltrans Independent Office of Audits and Investigations.
Amendment No. 2 was executed on February 6, 2024, increasing the contract amount by $373,932.92, for a new total not -to-exceed amount of $6,173,246.36 , to provide additional compensation for Tribal Cultural Resources Monitor ing services and a Treatment Plan in coordination with the City and the Coastal Band of the Chumash Nation to support compliance with the project requirements.
Amendment No. 3 to this agreement will increase the contract authority by $232,241.35 for a new not-to-exceed amount of $ 6,405,487.71 with a termination date of December 31, 2027, for continued and additional biological monitoring services.
Dewberry Engineers, Inc.
On March 5, 2019, the City Council approved a Professional Design Services Agreement with Dewberry Engineer s, Inc. for a not-to-exceed amount of $1,436,017 to perform conceptual design and environmental review phases of work for the San Jose Creek Multipurpose Path. The original agreement has been amended three times as follows:
Amendment No. 1 was executed on August 17, 2021, increasing the not-to-exceed amount to $2,435,908 to expand the scope of work to add additional tasks to perform more detailed design for the environmental review and final design phases. Amendment No. 2 was executed on June 20, 2023, increasing the total not-to-exceed amount to $4,235,908 for their final design phase. This amendment expanded the scope of work to include performing right-of-way (ROW) engineering, permitting tasks, and completing the construction bid documents.
Amendment No. 3, executed on May 7, 2024, increased the contract’s not -to-exceed amount to $5,332,410 to expand the scope of the Final Design phase. This amendment added tasks to support continued coordination with Caltrans and Union Pacific Railroad (UPRR), including the development of two additional construction bid document packages—one for the construction of a box culvert tunnel and associated wingwalls under SR 217 to be incorporated into the Caltrans SR 217 Bridge Replacement Project as a Construction Change Order (CCO), and another for the UPRR undercrossing segment of the project. It also includes additional coordination and bidding support related to the SR 217 Bridge Replacement Project CCO.
Amendment No. 4 increases the contract amount by $897,495, for a new total not-t o- exceed amount of $6,229,905, and extends the agreement through June 30, 2028. This amendment continues work on the final design and construction phase. These tasks include additional design work and technical studies for the section of the multipurpose path that crosses Union Pacific Railroad (UPRR) property. It also includes preparing design plans for UPRR review and approval at key milestones. The amendment supports continued coordination with UPRR and the California Public Utilities Commission (CPUC)
2 Meeting Date: June 17, 2025
to get approval for the new path crossing under the railroad tracks. It includes assistance in responding to UPRR’s protest of the CPUC application. Additional work includes design updates for the Calle Real intersection, providing support during the bid period and construction, and creating as-built drawings after the project is built.
FISCAL IMPACTS:
These amendments are funded by various accounts listed in Table 1 below.
Table 1 – Estimated Costs and Funding for Amendments
Vendor Project
Component
Estimated
Total Costs
Funding
Source
Funding
Amounts
UNICO
Engineering,
Inc.
Professional
Construction
Management
Services for
Project Connect
$232,241.35 220-90-9002-
57071
$125,410.33
230-90-9002-
57071
$13,934.48
220-90-9033-
57071
$10,655.23
401-90-9033-
57071
$82,241.31
Subtotal $232,241.35 $232,241.35
Vendor Project
Component
Estimated
Total Costs
Funding
Source
Funding
Amounts
Dewberry
Engineers,
Inc.
Professional
Design Services
for San Jose
Creek
Multipurpose
Path Project
$897,495 220-90-9006-
57070
$275,696.61
202-90-9006-
57070
$9,233.00
205-90-9006-
57070
$112,802.53
206-90-9006-
57071
$51,966.00
220-90-9006-
57071
$71,905.92
305-90-9006-
57070
$10,150.46
318-90-9006-
57070
$8,640.00
610-90-9006-
57071
$357,100.48
Subtotal $897,495.00 $897,495.00
3 Meeting Date: June 17, 2025
Table 2: Ekwill Street and Fowler Road Extensions Project Cost Estimates Project Components Estimated
Costs
Funding Source Funding
Amounts
Preliminary Engineering
/Environmental
$9,854,864 General Fund (101) $8,511,977
Land Acquisition $5,214,455 General Fund (102) $250,000 Construction $51,765,779 Measure A (205) $1,325,292
Measure A – Other
(206)
$365,315
Measure A Project
Connect (207) (grant)
$8,414,318*
Transportation DIF
(220)
$17,019,956*
LRDP (230) $6,521,664
Developer Agreement
(231)
$1,554,760
STIP (308) (grant) $15,822,321
CDBG (402) (grant) $97,000
STIP (404) $670,187
ARPA (423) $4,933,990
RDA (601) $654,318
Gas Tax (201) $694,000*
Total: $66,835,098 Total: $66,835,098
*Amount is subject to adoption of Fiscal Year 25/26 budget.
Table 3: Hollister Avenue Bridge Replacement Project Cost Estimates Project
Components
Estimated
Costs Funding Source Funding
Amounts
Preliminary
Engineering/Environ
mental
$3,904,520 Measure A (205) $910,000
Land Acquisition $6,341,884 HBP (401) $32,663,140*
Construction $30,710,813 General Fund (101) $1,062,660 General Fund (102) $344
Transportation DIF (220) $4,668,871*
Storm DIF $100,000
RDA $9,502
Bond Proceeds (609) $1,542,700
Total: $40,957,217 Total: $40,957,217
*Amount is subject to adoption of Fiscal Year 25/26 budget. 4 Meeting Date: June 17, 2025
Table 4: San Jose Creek Multipurpose Path Project Cost Estimates Project Components Estimated
Costs Funding Source Funding
Amounts
Conceptual Design $1,837,267* TDA (202) $262,062
Environmental $978,007* Measure A (205) $4,007,157
Final Design $4,440,983 Measure A (206) $438,378
Land Acquisition $1,119,000 DIF (Transportation 220) $4,801,571 Construction $40,860,741
DIF (Bicycle and Pedestrian
235) $272,204
RSTP grant (305) $30,689
ATP Grant - State (318) $2,669,000
Housing and Community
Development (HCD) (319)
$729,866
TCSP – Federal (407) $76,510
ATP Grant – Federal (418) $15,290,000
Redevelopment Project Fund
(601)
$24,829
Sales Tax Revenue Bond
Proceeds (610)
$16,270,203
Local Funding Sources To-
be-Determined (Pending
bond Proceeds)
$3,886,178**
TBD Grant (Pending SBCAG
Approval)
$600,000
TBD Grant $11,757,330***
Total: $49,235,998 Total: $49,235,998
*Actual Costs to date
**Amount is subject to adoption of Fiscal Year 25/26 budget. ***Amount is not factored in as this is still pending
Public Works staff is recommending the following budget appropriation.
Table 5 – Recommended Budget Appropriation
Fund Type Account From Account To Amount
DIF 220-90-9007-
57070 220-90-9006-57070 $51,696.61
DIF 220-90-9007-
57071 220-90-9006-57070 $94,000.00
Transportation 202-90-9007-
57071 202-90-9006-57070 $97.00
Lease Revenue
Bonds Fund Balance 609-90-9033-57071 $1,542,700.00
Sales Tax Bonds Fund Balance 610-90-9006-57071 $16,270,203.00 Total $17,958,696.61
5 Meeting Date: June 17, 2025
ALTERNATIVES:
The City Council can elect not to approve the amendments and agreements discussed herein; however, this would result in significant delays in initiating and completing the work associated with the capital improvement projects.
LEGAL REVIEW BY: Isaac Rosen, City Attorney
APPROVED BY: Robert Nisbet, City Manager
ATTACHMENTS:
1. Amendment No. 3 to Professional Services Agreement 2023 -033 with UNICO Engineering, Inc.
2. Amendment No. 2, Amendment No. 1 , and Professional Services Agreement 2023-033 with UNICO Engineering, Inc.
3. Amendment No. 4 to Professional Design Services Agreement 2019 -023 with Dewberry Engineering, Inc.
4. Amendment No. 3, Amendment No. 2, Amendment No. 1 and Professional Design Services Agreement 2019-023 with Dewberry Engineering, Inc. 6 ATTACHMENT 1
Amendment No. 3 to Professional Services Agreement 2023-033 with UNICO Engineering, Inc.
7 City of Goleta
Amendment No. 3 to Agreement No. 2023-033
AMENDMENT NO. 3
TO A PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF GOLETA
AND
UNICO ENGINEERING, INC.
This Amendment No. 3 to the Professional Services Agreement by and between the City of Goleta , a municipal corporation (“City ”) and UNICO Engineering, Inc. (Consultant”) dated February 21, 2023 (“Agreement,” Agreement No. 2023-033) is made on this ____ day of _______, 2025.
SECTION A. RECITALS
1. T his Agreement is for the professional construction management services in conjunction with the Ekwill Street and Fowler Road Extensions and Hollister Avenue Bridge Projects (CIP Project Nos. 9002 and 9033); and
2. This Agreement has been amended to identify new hourly rates (Amendment No. 1) and to provide for additional compensation in the amount of $373,932.92 for additional tasks (Amendment No. 2); and
3. T he Agreement currently provides in Section 3 Subsection (a) for the total compensation amount not to exceed $6,173,246.36; and
4. T he parties desire to amend the Agreement so as to provide for additional compensation in the amount of $232,241.35 for continued and additional tasks; and
5. T he Agreement currently provides in Exhibit A-1 entitled “Scope of Work” the complete and particular description of services; and
6. T he parties desire to amend Exhibit A-1 by adding additional services as more completely and particularly set forth in the Scope of Work, attached as Exhibit "A-2"; and
7. T he Agreement currently provides in Exhibit B -2 entitled “Compensation” the hourly rates; and
8. T he parties desire to amend Exhibit B-2 of the Agreement to identify the new hourly rates, attached as “Exhibit B-3”; and
9. T he City Council approved this Amendment No. 3, on this 17th day of June, 2025.
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SECTION B. AMENDED TERMS
Now therefore City and Consultant agree that the Agreement be, and hereby is, amended as follows:
1. Subsection (a) of Section 3 . COMPENSATION AND PAYMENT of the Agreement is amended to add an additional authorized amount of $232,241.35 and to read in its entirety:
(a) Maximum and Rate. The total compensation payable to CONSULTANT by CITY for the services under this AGREEMENT SHALL NOT EXCEED the sum of $6,405,487.71 (herein "not -to- exceed amount") and shall be earned as the work progresses.
Hourly at the hourly rates and with reimbursement to
CONSULTANT for those expenses set forth in
CONSULTANT's Schedule of Fees marked Exhibit "B -3,"
attached and incorporated herein. The rates and expenses set forth in that exhibit shall be binding upon CONSULTANT until December 31, 2027, after which any change in said rates and expenses must be approved in writing by CITY's Project Manager as described in Section 5 (CITY is to be given 60 days notice of any rate increase request), provided the not to exceed amount is the total compensation due CONSULTANT
for all work described under this AGREEMENT.
2. This Agreement is amended to delete and replace in its entirety:
Exhibit A-1 “Scope of Work” with Exhibit A-2 “Scope of Work” attached hereto and incorporated herein.
3. This Agreement is amended to delete and replace in its entirety:
Exhibit B-2 “Compensation” with Exhibit B-3 “Compensation” attached hereto and incorporated herein.
4. Except as otherwise specifically provided herein, all other provisions of the Agreement shall remain in full force and effect.
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Amendment No. 3 to Agreement No. 2023-033
In concurrence and witness whereof, this Amendment No. 3 has been executed by the parties effective on the date and year first above written.
CITY OF GOLETA CONSULTANT
____________________________ ______________________________ Robert Nisbet, City Manager Cesar Montes de Oca, PE, President
ATTEST:
_____________________________ ______________________________ Deborah Lopez, City Clerk Cesar Montes de Oca, PE, Secretary
APPROVED AS TO FORM:
ISAAC ROSEN, CITY ATTORNEY
_____________________________
Scott Shapses, Deputy City Attorney
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EXHIBIT A-2
SCOPE OF WORK
Consultant shall provide the following:
Task 1: Services Prior to Construction
Constructability and Biddability Review: Conduct a constructability and biddability review. Prepare a verification matrix of items identified in the documents, plans, specifications, and permits.
Meetings: Prepare agendas, minutes, and action items, and facilitate meetings. Review meetings are anticipated with the utility providers, design team, Caltrans, Santa Barbara MTD, Santa Barbara Airbus, and impacted businesses.
Bid Support: Review and analyze the bid for compliance with the contract requirements, including local, state, and federal regulations.
Task 2: Construction Management
Project Schedule: Review the Contractor’s schedule for compliance. Evaluate and compare the 3-week look-ahead schedule to identify any major delays.
Stakeholder Coordination: Provide coordination between the Contractor, design team, City staff, City Council, Caltrans, County, utility agencies, residents, businesses, and the public regarding construction activities and project progress.
Project Controls: Measure, document, and prepare quantity sheets (based on Caltrans sheets) to approve progress pay estimates. Use quantity forecasting tool to recognize potential quantity overruns early and manage the budget. Track and review certified payroll and request notices of non-performance.
Traffic Handling: Review traffic handling submittal and coordinate review and approval by other agencies. Drive the sites daily to review the traffic control and detours, report issues, and make recommendations for improvements.
SWPPP: Monitor Contractor compliance with the SWPPP. Review the BMPs established at each site.
Monthly Report: Prepare a Monthly Report to include with invoice and pay request, including tracking logs, summary of items accomplished, upcoming completion items, schedule status, and items outstanding.
Task 2.1: Contract Administration
Meetings: Prepare agendas, minutes, and action items, and facilitate meetings. Bring the updated logs for submittals, RFIs, and CCOs to provide progress updates and identify safety concerns. Require Contractor to provide weekly look-ahead schedules.
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Document Control: Organize project filing system utilizing CMIS to review, track, coordinate, and log submittals, shop drawings, change orders, pay requests, communications, RFIs, and change directives. Submittals, shop drawings, and the progress schedule will be stamped as necessary.
Certified Payroll/Labor Compliance: Review Contractor’s certified payroll for compliance and conduct labor interviews monthly.
Weekly Statement of Working Days: Prepare, track, and update the Contractor as necessary.
Task 2.2: Public Outreach and Coordination
Community Meetings and Workshops: Plan, coordinate, facilitate, and lead up to twelve (12) community meetings and workshops.
Webpage: Develop content, secure graphic images, and update the existing project webpage.
Information Line: Establish dedicated project email address and phone number.
Business cards will be provided to the team to redirect questions to the information line.
Infographic: Develop an infographic map that highlights key project components.
Update monthly for project webpage and social media channels.
Collateral Materials: Develop collateral materials to inform the community/stakeholders about the project.
Existing City Communication Channels: Provide content to the City for distribution via the Monarch Press, email, and social media channels with project milestones and traffic impact updates.
Community Outreach: Identify parcels/groups impacted by construction activities and, in partnership with the City, facilitate conversations.
Traffic Delays/Commuter Outreach: Develop footprint for a geo-targeted advertising campaign to inform Goleta residents, commuters, and visitors of upcoming traffic delays.
Task 2.3: Change Order Management
Evaluate change orders for merit and coordinate with the Contractor to analyze the supporting costs in comparison with independent cost analysis and Time Impact Analysis.
Approach the project with a “partnering” mentality to resolve issues at the lowest possible level within the dispute escalation ladder. If a claim arises, analyze additional compensation claims that are submitted and prepare responses.
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Task 2.4: Field Inspection
Inspection: Inspect work for compliance with plans, specifications, permits, City QAP, and applicable federal, state, and local codes. Document inspections in Daily Reports (DRs). Attend daily and weekly Contractor safety meetings. Take photographs and record video prior, during, and post construction.
Photographs will be in the DRs and electronically filed via CMIS.
Materials Testing: Provide materials testing and special inspection. Verify that materials used comply with the City’s QAP.
Permitting Compliance and Monitoring: Provide biological monitoring and regulatory permitting support services to verify compliance with permits and mitigation measures, including SWPPP.
Survey Layout and Staking Verification: Provide survey staking verification.
Task 3: Construction Closeout
Task 3.1: Substantial and Final Completion
Prepare a punch list to track items that are incomplete, require corrective action, or are subject to testing. Review and comment on final Record Drawings provided in comparison to the field sets. Balance quantities, process final change orders, and recommend final payment and release of retention. Provide documentation for compliance with the MMRP and 90-day plant establishment period.
Task 3.2: Records Compilation and Submittal
The final project records will be organized in accordance with the Caltrans LAPM and delivered to the City electronically via CMIS.
Task 3.3: Warranty and Lien Information
Collect warranty and lien information, including software licenses for traffic devices, training, and manuals prior to final acceptance.
Task 3.4: Final Electronic Submittal
Deliver audit-ready project records in accordance with the Caltrans LAPM to the City electronically.
Task 4: Quality Control Plan
Prepare and deliver to the City two (2) copies of a project-specific Quality Control Plan in compliance with Caltrans LAPM Chapter 16. Include: supervision and inspection, project records, tracking time, subcontractors, DRs, employment practices, change orders, QAP, environmental stewardship, progress payments, accounting procedures, Docusign Envelope ID: F31FCE25-A42E-4723-9592-CB284364B477 13 City of Goleta
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safety, disputes, claims, Caltrans oversight, and other items.
Task 5: Tribal Cultural Resource Monitoring and Treatment Plan
Prepare and deliver a Tribal Cultural Resource Monitoring and Treatment Plan (TCRMTP/Plan) in coordination with the City of Goleta and Coastal Band of the Chumash Nation to support compliance with the Ekwill Street and Fowler Road Extensions Project and Hollister Avenue Bridge Replacement Project (Project) California Environmental Quality Act (CEQA) documents and associated mitigation measures and project commitments. The scope of the TCRMTP is to allow for the identification, evaluation, treatment, and protection of Tribal cultural resources that may be affected by ground disturbing activities as specified by the project plans. The TCRMTP shall outline management procedures, potential impacts, and mitigation measures to be followed to ensure that impacts to Tribal cultural resources during all ground disturbing activities are reduced to less than significant. The Tribal Cultural Resource Monitors from the Coastal Band of the Chumash Nation play an important and key role in the implementation of this Plan.
Deliverables: Daily Tribal Cultural Resources Monitoring Tribal Cultural Resources Report (TCRR)
Task 6: Mitigation Site Preparation and Plant Installation Monitoring and Reporting
Conduct pre-construction biological surveys prior to mitigation site preparation activities.
Task 6.1: Pre-Construction Surveys
Provide pre-construction biological surveys prior to mitigation site preparation activities.
Deliverables: Email reporting survey results immediately, if positive.
Provide preconstruction survey report within one week of survey.
Task 6.2: Workers Environmental Awareness Program
Prepare a Workers Environmental Awareness Program (WEAP) that will detail invasive wildlife and plant species present at the restoration sites and outlines measures to prevent the spread of invasive species. The WEAP will also provide information on recognizing and avoiding impacts to sensitive biological and cultural resources that may occur in the mitigation areas.
Deliverables: Provide WEAP in MS Word for City review and comment.
Present WEAP materials to the maintenance contractor.
Provide a final electronic version of the WEAP in PDF format for the City and one printed version for the contractor.
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Task 6.3: Site Preparation and Installation Phase Monitoring
Provide oversight, monitoring, and reporting for each component of the site preparation and plant installation phase for each restoration site. Prior to site preparation efforts, restoration ecologist/landscape architect shall provide guidance to the Restoration Contractor to design a temporary drip irrigation system and determine suitable irrigation schedules for the restoration sites.
Provide oversight for the site preparation activities conducted by the Restoration Contractor. Identify site access routes, staging areas, and confirm mitigation site boundary staking with the Restoration Contractor. Map and install t-posts to mark photo monitoring locations and take baseline conditions photos. Confirm that the fencing on the north, east, and south sides of the restoration sites and restoration signage are installed appropriately. Monitor initial non-native vegetation clearing activities. Following initial non-native vegetation removal, conduct site visits to document vegetation removal activities and site conditions during the two grow and kill cycles. Confirm that the restoration sites have been sufficiently prepared prior to planting activities. Once the restoration site has been prepared, flag the location of all container plant locations and provide field oversight during plant installation including underground and aboveground plant protection measures. Inspect plant material on site prior to installation to ensure that the planting materials are healthy and acceptable for use, and provide field oversight during plant installation. Flag the limits of hydroseeding within the bioswales, confirm that the hydroseed areas are sufficiently prepared, and provide oversight of the hydroseeding efforts. Oversee the installation of the temporary drip irrigation system and confirm that it is working as designed. Confirm that the site preparation and plant installation has been completed prior to the mitigation sites entering the maintenance phase. Once complete, document all site preparation and plant installation monitoring in a memorandum to be prepared for the City with the dates, times, staff, summaries, and photos documenting restoration site installation activities.
Deliverables: Summary memorandum documenting site preparation and plant installation activities for each restoration site.
Task 7: 90-Day Plant Establishment Period Monitoring and Reporting
Conduct qualitative monitoring efforts during the 90-day Plant Establishment Period (PEP) for the mitigation areas. Qualitative monitoring shall consist of visual estimates of percent cover of native and non-native plants to determine if performance criteria are being met, or likely to be met. Qualitative monitoring shall also assess plant health, seed germination, irrigation function, and site maintenance methods. Recommendations for maintenance shall be noted to address deficiencies in performance such as altering non-native removal methods, reducing or increasing watering, or increased maintenance to ensure the restoration sites are on track to meet final performance criteria. Erosion control measures, fencing, and signage shall be assessed, and as needed maintenance notes and recommendations shall be made. Photos shall be taken Docusign Envelope ID: F31FCE25-A42E-4723-9592-CB284364B477 15 City of Goleta
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of the mitigation sites and a list of all wildlife detected in or near the mitigation sites shall be made. After each qualitative monitoring effort, prepare a summary email to the City documenting monitoring observations and any maintenance recommendations. Conduct a final 90-day PEP site walk to document site conditions and determine if any additional plantings or other restoration related material need replacement or repair prior to completing the PEP.
Deliverables: Summary documenting qualitative monitoring notes and recommendations.
Memorandum documenting 90-day PEP site walk results and any remedial work conducted to close out the PEP.
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EXHIBIT B-3
COMPENSATION
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Amendment No. 3 to Agreement No. 2023-033
Docusign Envelope ID: F31FCE25-A42E-4723-9592-CB284364B477 40 City of Goleta
Amendment No. 3 to Agreement No. 2023-033
Docusign Envelope ID: F31FCE25-A42E-4723-9592-CB284364B477 41 ATTACHMENT 2
Amendment No. 2, Amendment No. 1 and Professional Services Agreement 2023-033 with UNICO Engineering, Inc.
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Amendment No. 2 to Agreement No. 2023-033
AMENDMENT NO. 2
TO A PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF GOLETA
AND
UNICO ENGINEERING, INC.
This Amendment No. 2 to the Professional Services Agreement by and between the City of Goleta , a municipal corporation (“City”) and UNICO Engineering, Inc. (“Consultant”) dated February 21, 2023 (“Agreement,” Agreement No. 2023-033) is made on this _____ day of __________, 2024.
SECTION A. RECITALS
1. This Agreement is for the professional construction management services in conjunction with Ekwill Street and Fowler Road Extensions and Hollister Avenue Bridge Projects (CIP Project Nos. 9002 and 9033); and
2. This Agreement has been amended to identify new hourly rates (Amendment No. 1); and
3. The Agreement currently provides in Section 3 Subsection (a) for the total compensation amount not to exceed $5,799,313.44; and
4. The parties desire to amend the Agreement so as to provide for additional compensation in the amount of $373,932.92 for additional tasks; and
5. The Agreement currently provides in Exhibit A entitled “Scope of Work” the complete and particular description of services; and
6. The parties desire to amend Exhibit A by adding additional services as more completely and particularly set forth in the Scope of Work, attached as Exhibit "A-1"; and
7. The Agreement currently provides in Exhibit B-1 entitled “Schedule of Fees” the hourly rates; and
8. The parties desire to amend Exhibit B-1 of the Agreement to identify the new hourly rates, attached as “Exhibit B-2”; and
9. The City Council approved this Amendment No. 2, on this _____ day of ______, 2024.
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SECTION B. AMENDED TERMS
Now therefore City and Consultant agree as follows that the Agreement be, and hereby is, amended as follows:
1. Subsection (a) of Section 3. COMPENSATION AND PAYMENT of the Agreement is amended to add an additional authorized amount of $373,932.92 and to read in its entirety:
(a) Maximum and Rate . The total compensation payable to CONSULTANT by CITY for the services under this AGREEMENT SHALL NOT EXCEED the sum of $6,173,246.36 (herein "not-to- exceed amount") and shall be earned as the work progresses.
Hourly at the hourly rates and with reimbursement to
CONSULTANT for those expenses set forth in
CONSULTANT's Schedule of Fees marked Exhibit "B-2,"
attached and incorporated herein. The rates and expenses set forth in that exhibit shall be binding upon CONSULTANT until December 31, 2027, after which any change in said rates and expenses must be approved in writing by CITY's Project Manager as described in Section 5 (CITY is to be given 60 days notice of any rate increase request), provided the not to exceed amount is the total compensation due CONSULTANT
for all work described under this AGREEMENT.
2. This Agreement is amended to delete and replace in its entirety:
Exhibit A “Scope of Work” with Exhibit A-1 “Scope of Work” attached hereto and incorporated herein.
3. This Agreement is amended to delete and replace in its entirety:
Exhibit B-1 “Schedule of Fees ” with Exhibit B-2 “Compensation” attached hereto and incorporated herein.
4. Except as otherwise specifically provided herein, all other provisions of the Agreement shall remain in full force and effect.
In concurrence and witness whereof, this Amendment No. 2 has been executed by the parties effective on the date and year first above written.
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CITY OF GOLETA CONSULTANT
____________________________ ______________________________ Robert Nisbet, City Manager Cesar Montes de Oca, PE, President ATTEST:
_____________________________ ______________________________ Deborah Lopez, City Clerk Cesar Montes de Oca, PE, Secretary APPROVED AS TO FORM:
MEGAN GARIBALDI, CITY ATTORNEY
_____________________________
Scott Shapses, Deputy City Attorney
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EXHIBIT A-1
SCOPE OF WORK
Consultant shall provide the following:
Task 1: Services Prior to Construction
Constructability and Biddability Review: Conduct a constructability and biddability review. Prepare a verification matrix of items identified in the documents, plans, specifications, and permits.
Meetings: Prepare agendas, minutes, and action items, and facilitate meetings. Review meetings are anticipated with the utility providers, design team, Caltrans, Santa Barbara MTD, Santa Barbara Airbus, and impacted businesses.
Bid Support: Review and analyze the bid for compliance with the contract requirements, including local, state, and federal regulations.
Task 2: Construction Management
Project Schedule: Review the Contractor’s schedule for compliance. Evaluate and compare the 3-week look-ahead schedule to identify any major delays.
Stakeholder Coordination: Provide coordination between the Contractor, design team, City staff, City Council, Caltrans, County, utility agencies, residents, businesses, and the public regarding construction activities and project progress.
Project Controls: Measure, document, and prepare quantity sheets (based on Caltrans sheets) to approve progress pay estimates. Use quantity forecasting tool to recognize potential quantity overruns early and manage the budget. Track and review certified payroll and request notices of non-performance.
Traffic Handling: Review traffic handling submittal and coordinate review and approval by other agencies. Drive the sites daily to review the traffic control and detours, report issues, and make recommendations for improvements.
SWPPP: Monitor Contractor compliance with the SWPPP. Review the BMPs established at each site.
Monthly Report: Prepare a Monthly Report to include with invoice and pay request, including tracking logs, summary of items accomplished, upcoming completion items, schedule status, and items outstanding.
Task 2.1: Contract Administration
Meetings: Prepare agendas, minutes, and action items, and facilitate meetings. Bring the updated logs for submittals, RFIs, and CCOs to provide progress updates and
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identify safety concerns. Require Contractor to provide weekly look-ahead schedules.
Document Control: Organize project filing system utilizing CMIS to review, track, coordinate, and log submittals, shop drawings, change orders, pay requests, communications, RFIs, and change directives. Submittals, shop drawings, and the progress schedule will be stamped as necessary.
Certified Payroll/Labor Compliance: Review Contractor’s certified payroll for compliance and conduct labor interviews monthly.
Weekly Statement of Working Days: Prepare, track, and update the Contractor as necessary.
Task 2.2: Public Outreach and Coordination
Community Meetings and Workshops: Plan, coordinate, facilitate, and lead up to twelve (12) community meetings and workshops.
Webpage: Develop content, secure graphic images, and update the existing project webpage.
Information Line: Establish dedicated project email address and phone number.
Business cards will be provided to the team to redirect questions to the information line.
Infographic: Develop an infographic map that highlights key project components.
Update monthly for project webpage and social media channels.
Collateral Materials: Develop collateral materials to inform the community/stakeholders about the project.
Existing City Communication Channels: Provide content to the City for distribution via the Monarch Press, email, and social media channels with project milestones and traffic impact updates.
Community Outreach: Identify parcels/groups impacted by construction activities and, in partnership with the City, facilitate conversations.
Traffic Delays/Commuter Outreach: Develop footprint for a geo-targeted advertising campaign to inform Goleta residents, commuters, and visitors of upcoming traffic delays.
Task 2.3: Change Order Management
Evaluate change orders for merit and coordinate with the Contractor to analyze the supporting costs in comparison with independent cost analysis and Time Impact Analysis.
Approach the project with a “partnering” mentality to resolve issues at the lowest possible level within the dispute escalation ladder. If a claim arises, analyze additional compensation claims that are submitted and prepare responses.
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Task 2.4: Field Inspection
Inspection: Inspect work for compliance with plans, specifications, permits, City QAP, and applicable federal, state, and local codes. Document inspections in Daily Reports (DRs). Attend daily and weekly Contractor safety meetings. Take photographs and record video prior, during, and post construction.
Photographs will be in the DRs and electronically filed via CMIS.
Materials Testing: Provide materials testing and special inspection. Verify that materials used comply with the City’s QAP.
Permitting Compliance and Monitoring: Provide biological monitoring and regulatory permitting support services to verify compliance with permits and mitigation measures, including SWPPP.
Survey Layout and Staking Verification: Provide survey staking verification.
Task 3: Construction Closeout
Task 3.1: Substantial and Final Completion
Prepare a punch list to track items that are incomplete, require corrective action, or are subject to testing. Review and comment on final Record Drawings provided in comparison to the field sets. Balance quantities, process final change orders, and recommend final payment and release of retention. Provide documentation for compliance with the MMRP and 90-day plant establishment period.
Task 3.2: Records Compilation and Submittal
The final project records will be organized in accordance with the Caltrans LAPM and delivered to the City electronically via CMIS.
Task 3.3: Warranty and Lien Information
Collect warranty and lien information, including software licenses for traffic devices, training, and manuals prior to final acceptance.
Task 3.4: Final Electronic Submittal
Deliver audit-ready project records in accordance with the Caltrans LAPM to the City electronically.
Task 4: Quality Control Plan
Prepare and deliver to the City two (2) copies of a project-specific Quality Control Plan in compliance with Caltrans LAPM Chapter 16. Include: supervision and inspection, project records, tracking time, subcontractors, DRs, employment practices, change orders, QAP, environmental stewardship, progress payments, accounting procedures,
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safety, disputes, claims, Caltrans oversight, and other items.
Task 5: Tribal Cultural Resource Monitoring and Treatment Plan
Prepare and deliver a Tribal Cultural Resource Monitoring and Treatment Plan (TCRMTP/Plan) in coordination with the City of Goleta and Coastal Band of the Chumash Nation to support compliance with the Ekwill Street and Fowler Road Extensions Project and Hollister Avenue Bridge Replacement Project (Project) California Environmental Quality Act (CEQA) documents and associated mitigation measures and project commitments. The scope of the TCRMTP is to allow for the identification, evaluation, treatment, and protection of Tribal cultural resources that may be affected by ground disturbing activities as specified by the project plans. The TCRMTP shall outline management procedures, potential impacts, and mitigation measures to be followed to ensure that impacts to Tribal cultural resources during all ground disturbing activities are reduced to less than significant. The Tribal Cultural Resource Monitors from the Coastal Band of the Chumash Nation play an important and key role in the implementation of this Plan.
Deliverables: Daily Tribal Cultural Resources Monitoring Tribal Cultural Resources Report (TCRR)
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EXHIBIT B-2
COMPENSATION
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AMENDMENT NO. 1
TO A PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF GOLETA
AND
UNICO ENGINEERING, INC.
This Amendment No. 1 to the Professional Services Agreement by and between the City of Goleta , a municipal corporation (“City”) and UNICO Engineering, Inc. (“Consultant”) dated February 21, 2023 (“Agreement,” Agreement No. 2023-033) is made on this _____ day of _____ 2023.
SECTION A. RECITALS
1. This Agreement is for professional construction management services in conjunction with Ekwill Street and Fowler Road Extensions and Hollister Avenue Bridge Projects (CIP Project Nos. 9002 and 9033); and
2. The Agreement currently provides in Exhibit B entitled “Schedule of Fees” the hourly rates; and
3. The parties desire to amend Exhibit B of the Agreement to identify the new hourly rates, attached as “Exhibit B-1”; and
4. The City Manager approved this Amendment No. 1, on this _____ day of ____, 2023.
SECTION B. AMENDED TERMS
Now therefore City and Consultant agree as follows that the Agreement be, and hereby is, amended as follows:
1. This Agreement is amended to delete and replace in its entirety:
Exhibit B “Schedule of Fees ” with Exhibit B-1 “Schedule of Fees” attached hereto and incorporated herein.
2. Except as otherwise specifically provided herein, all other provisions of the Agreement shall remain in full force and effect.
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In concurrence and witness whereof, this Amendment No. 1 has been executed by the parties effective on the date and year first above written.
CITY OF GOLETA CONSULTANT
____________________________ ______________________________ Robert Nisbet, City Manager Cesar Montes de Oca, PE, President
A T T E S T :
_____________________________ ______________________________ Deborah Lopez, City Clerk Cesar Montes de Oca, PE, Secretary
APPROVED AS TO FORM:
MEGAN GARIBALDI, CITY ATTORNEY
_____________________________
Scott Shapses, Deputy City Attorney
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EXHIBIT B-1
SCHEDULE OF FEES
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99 City of Goleta
Public Works Department and UNICO Engineering, Inc.
Project Name: Ekwill Street & Fowler Road Extensions
and Hollister Avenue Bridge Projects
AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN THE CITY OF GOLETA
AND
UNICO ENGINEERING, INC.
This AGREEMENT FOR PROFESSIONAL SERVICES (herein referred to as “AGREEMENT”) is made and entered into this 21st day of February 2023, by and between the CITY OF GOLETA , a municipal corporation (herein referred to as "CITY"), and UNICO ENGINEERING, INC. , a California Corporation (herein referred to as "CONSULTANT").
SECTION A. RECITALS
1. The CITY has a need for professional Construction Management services for Ekwill Street and Fowler Road Extensions and Hollister Avenue Bridge Projects; and
2. The CITY does not have the personnel able and/or available to perform the services required under this AGREEMENT, and therefore, the CITY desires to contract for professional services to accomplish this work; and
3. The CITY procured these services in compliance with Goleta Municipal Code Section 3.05.260.
4. The City Council, on this 21st day of February 2023, approved this AGREEMENT and authorized the City Manager to execute the AGREEMENT.
SECTION B. TERMS
1. RETENTION AS CONSULTANT
CITY hereby retains CONSULTANT, and CONSULTANT hereby accepts such engagement, to perform the services described in Section 2. CONSULTANT warrants it has the qualifications, experienc e, and facilities to properly and timely perform said services.
2. DESCRIPTION OF SERVICES
The services to be performed by CONSULTANT are as follows:
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Professional Construction Management Services in conjunction with Ekwill Street and Fowler Road Extensions and Hollister Avenue Bridge Projects. Services shall gene rally include Services Prior to Construction to include construc tability and biddability review, meetings, bid support; Construction Management Services including project schedule review, stakeholder coordination, project controls, traffic handling, SWPPP compliance, monthly reporting, contract administration, public outreach and coordination, change order management, field inspection; and Construction Closeout Services and Quality Control Plan as more particularly set forth in the Scope of Work, attached as Exhibit “A,” and incorporated herein.
CONSULTANT shall deliver to CITY the deliverables defined in Exhibit “A.”
3. COMPENSATION AND PAYMENT
(a) Maximum and Rate . The total compensation payable to CONSULTANT by CITY for the services under this AGREEMENT SHALL NOT EXCEED the sum of $5,799,313.44 (herein "not to exceed amount"), and shall be earned as the work progresses on the following basis:
Hourly at the hourly rates and with reimbursement to CONSULTANT for those expenses set forth in CONSULTANT's Schedule of Fees marked Exhibit "B," attached and incorporated herein. The rates and expenses set forth in that exhibit shall be binding upon CONSULTANT until December 31, 2027, after which any change in said rates and expenses must be approved in writing by CITY's Project Manager as described in Section 5 (CITY is to be given 60 days notice of any rate increase request), provided the not to exceed amount is the total compensation due CONSULTANT for all work described under this AGREEMENT.
(b) Payment. CONSULTANT shall provide CITY with written verification of the actual compensation earned, which written verification shall be in a form satisfactory to CITY's Project Manager, as described in Section 5.
Invoices shall be made no more frequently than on a monthly basis, and describe the work performed (including a list of hours worked by personnel classification).
All payments shall be made within 30 days after CITY’s approval of the invoice.
4. EXTRA SERVICES
CITY shall pay CONSULTANT for those CITY authorized extra services, not reasonably included within the services described in Section 2, as mutually agreed to writing in advance of the incurrence of extra services by CONSULTANT.
Unless CITY and CONSULTANT have agreed in writing before the performance of extra services, no liability and no right to claim compensation for such extra
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services or expenses shall exist. The a pplicable hourly rates for extra services shall be at the hourly rates set forth in Exhibit B, if one is included as part of this agreement. Any compensation for extra services shall be part of the total compensation and shall not increase the not to exceed amount identified in Section
3. 5. CITY PROJECT MANAGER AND SERVICES BY CITY
The services to be performed by CONSULTANT shall be accomplished under the general direction of, and coordinate with, CITY's "Project Manager", as that staff person is designated by CITY from time to time, and who presently is Nina Buelna, Assistant Public Works Director. Project Manager shall have the authority to act on behalf of the CITY in administering this AGREEMENT but shall not be authorized to extend the term of the AGREEMENT or increase the not to exceed amount.
6. TERM, PROGRESS AND COMPLETION
The term of this AGREEMENT is from the date first written above to December 31, 2027, unless term of this AGREEMENT is extended, or the AGREEMENT is terminated as provided for herein.
CONSULTANT shall not commence work on the services to be performed until (i) CONSULTANT furnishes proof of insurance as required by Section 10 below, and (ii) CITY gives written authorization to proceed with the work provided by CITY's Project Manager.
7. OWNERSHIP OF DOCUMENTS
All drawings, designs, data, photographs, reports and other documentation (other than CONSULTANT's drafts, notes and internal memorandum), including duplication of same prepared by CONSULTANT in the performance of these services, are the property of CITY. CITY shall be entitled to immediate possession of the same upon completion of the work under this AGREEMENT, or at any earlier or later time when requested by CITY. CITY agrees to hold CONSULTANT harmless from all damages, claims, expenses, and losses arising out of any reuse of the plans and specifications for purposes other than those described in this AGREEMENT, unless written authorization of CONSULTANT is first obtained.
8. PERSONAL SERVI CES/NO ASSIGNMENT/SUBCONTRACTOR
This AGREEMENT is for professional services which are personal to CITY.
Cesar Montes de Oca, PE, is deemed to be specially experienced and is a key member of CONSULTANT's firm, and shall be directly involved in the performance of this work. This key person shall communicate with, and periodically report to, CITY on the progress of the work. Should any such individual be removed from assisting in this contracted work for any reason, CITY may terminate this
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AGREEMENT. This AGREEMENT may not be assigned or subcontracted without the City Manager’s prior written consent.
x Flowers & Associates, Inc., Alan H. Chierici, 805-966-2224 x Twining, Inc., Linas Vitkus, 562-426-3355
x KMP Strategies, LLC, Sarah Modeste, 916-548-1982
x CPM Partners, Inc., Maribel R. Janecek, 562-365-4989
x Waters Cardenas Land Surveying, LLP, Jose Cardenas, 805-967-4416 x ICF Jones & Stokes, Inc., Christopher C. Elliott, 916-231-9587
9. HOLD HARMLESS AND INDEMNITY
(a) Hold Harmless for CONSULTANT's Damages. CONSULTANT holds CITY, its elected officials, officers, agents, and employees, harmless from all of CONSULTANT's claims, demands, lawsuits, judgments, damages, losses, injuries or liability to CONSULTANT, to CONSULTANT's employees, to CONSULTANT’s contractors or subcontractors, or to the owners of CONSULTANT's firm, which damages, losses, injuries or liability occur during the work required under this AGREEMENT, or occur while CONSULTANT is on CITY property, or which are connected, directly or indirectly, with CONSULTANT's performance of any activity or work required under this AGREEMENT. (b) Defense and Indemnity of Third Party Claims/Liability.
CONSULTANT shall investigate, defend, and indemnify CITY, its elected officials, officers, agents, and employees, from any claims, lawsuits, demands, judgments, and all liability including, but not limite d to, monetary or property damage, lost profit, personal injury, wrongful death, general liability, automobile, infringement of copyright/patent/trademark, or professional errors and omissions arising out of, directly or indirectly, an error, negligence, or omission of CONSULTANT or any of CONSULTANT’s officers, agents, employees, representatives, subconsultants, or subcontractors, or the willful misconduct of CONSULTANT or any of CONSULTANT’s officers, agents, employees, representatives, subconsultants, or subcontractors, in performing the services described in, or normally associated with, this type of contracted work. The duty to defend shall include any suits or actions concerning any activity, product or work required under this AGREEMENT, and also include the payment of all court costs, attorney fees, expert witness costs, investigation costs, claims adjusting costs and any other costs required for and related thereto.
(c) No Waiver. CITY does not waive, nor shall be deemed to have waived, any indemnity, defense or hold harmless rights under this section because of the acceptance by CITY, or the deposit with CITY, of any insurance certificates or policies described in Section 10.
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10. INSURANCE
CONSULTANT shall, at CONSULTANT's sole cost and expense, provide insurance as described herein. All insurance is to be placed with insurers authorized to do business in the State of California with an A.M. Best and Company rating of A- or better, Class VII or better, or as otherwise approved by CITY.
Insurance shall include the following (or broader) coverage:
a) Insurance Services Office Commercial Liability coverage “occurrence” form CG 00 01 or its exact equivalent with an edition date prior to 2004 and with minimum limits of $1,000,000 per occurrence and $2,000,000 general aggregate.
b) Insurance Services Office form number CA 00 01 or equivalent covering Automobile Liability, including hired and non-owned automobile liability with a minimum limit of $1,000,000 per accident. If the Service Provider owns no vehicles, this requirement may be satisfied by a non-owned and hired auto endorsement to Service Provider’s commercial general liability policy.
c) Workers’ Compensation insurance complying with California worker’s compensation laws, including statutory limits for workers’ compensation and an Employer’s Liability limit of $1,000,000 per accident or disease.
d) Professional liability insurance that covers the services to be performed in connection with this agreement, in the minimum amount of $1,000,000 per claim.
Liability insurance policies required to be provided by CONSULTANT hereunder shall contain or be endorsed to contain the following provisions:
a) Except for professional liability insurance, CITY, its employees, officials, agents and member agencies shall be covered as additional insureds. Coverage shall apply to any and all liability arising out of the work performed or related to the contract. Additional insured status under the general liability requirement shall be provided on Insurance Services Office Form CG 20 10, with an edition date prior to 2004, or its equivalent. Additional insured status for completed operations shall be provided either in the additional insured form or through another endorsement such as CG 20 37, or its equivalent.
b) General and automobile liability insurance shall apply separately to each insured against whom a claim is made or suit is brought, except
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with respect to the limits of the insu rer’s liability. Coverage will not be limited to CITY’s vicarious liability.
c) Professional liability insurance po licies inception date, continuity date, or retroactive date must be before the effective date of this agreement.
CONSULTANT agrees to maintain continuous coverage through a period no less than three years after completion of the services required by this agreement.
d) Except for professional liability insurance, liability coverage shall be primary and non-contributing with any insurance maintained by CITY.
e) Evidence of coverage (including the workers’ compensation and employer’s liability policies) shall provide that coverage shall not be suspended, voided, canceled or reduced in coverage or in limits except after 30 days’ prior written notice has been given to CITY. Such provision shall not include any limitation of liability of the insurer for failure to provide such notice.
f) No liability insurance coverage provided to comply with this AGREEMENT shall prohibit CONSULTANT, or CONSULTANT’s
employees, or agents, from waiving the right of recovery prior to a loss.
CONSULTANT waives its right of recovery against CITY.
g) CONSULTANT agrees to deposit with CITY within fifteen days of Notice to Proceed of the Contract certificates of insurance and required endorsements.
h) There shall be no recourse against CITY for payment of premiums or other amounts with respect to the insurance required to be provided by CONSULTANT hereunder. Any failure, actual or alleged, on the part of CITY to monitor compliance with these requirements will not be deemed as a waiver of any rights on the part of CITY. CITY has no additional obligations by virtue of requiring the insurance set forth herein. In the event any policy of insurance required under this AGREEMENT does not comply with these requirements or is canceled and not replaced, CITY has the right but not the duty to obtain the insurance it deems necessary and any premium paid by CITY will be promptly reimbursed by CONSULTANT or CITY will withhold amounts sufficient to pay premium from CONSULTANT payments.
i) CONSULTANT agrees to provide immediate notice to CITY of any claim or loss against CONSULTANT arising out of the work performed under this AGREEMENT. CITY assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve CITY.
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11. RELATIONSHIP OF CONSULTANT TO CITY
The relationship of the CONSULTANT to CITY shall be that of an independent contractor and that in no event shall CONSULTANT be considered an officer, agent, servant or employee of CITY. CONSULTANT shall be solely responsible for any workers compensation insurance, withholding taxes, unemployment insurance, and any other employer obligations associated with the described work.
12. CORRECTIONS
In addition to the above indemnification obligations, CONSULTANT shall correct, at its expense, all errors in the work that may be disclosed during CITY's review of CONSULTANT's report or plans. Should CONSULTANT fail to make such correction in a reasonably timely manner, such correction shall be made by CITY, and the cost thereof shall be charged to CONSULTANT or withheld from any funds due to CONSULTANT hereunder.
13. TERMINATION BY CITY
CITY, by notifying CONSULTANT in writing, may upon 10 calendar days notice, terminate without cause any portion or all of the services agreed to be performed under this AGREEMENT. If termination is for cause, no notice period need be given. In the event of termination, CONSULTANT shall have the right and obligation to immediately assemble work in progress for the purpose of closing out the job. All compensation for actual work performed and charges outstanding at the time of termination shall be payable by CITY to CONSULTANT within 30 days following submission of a final statement by CONSULTANT unless termination is for cause. In such event, CONSULTANT shall be compensated only to the extent required by law.
14. ACCEPTANCE OF FINAL PAYMENT CONSTITUTES RELEASE
The acceptance by CONSULTANT of the final payment made under this AGREEMENT shall operate as and be a release of CITY from all claims and liabilities for compensation to CONSULTANT for anything done, furnished, or relating to CONSULTANT'S work or services. Acceptance of payment shall be any negotiation of CITY's check or the failure to make a written extra compensation claim within 10 calendar days of the receipt of that check. However, approval or payment by CITY shall not constitute, nor be deemed, a release of the responsibility and liability of CONSULTANT, its employees, subcontractors, agents and CONSULTANTs for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by CITY for any defect or error in the
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work prepared by CONSULTANT, its em ployees, subcontractors, agents and consultants.
15. AUDIT OF RECORDS
At any time during normal business hou rs and as often as it may deem necessary, CONSULTANT shall make available to a representative of CITY for examination of all its records with respect to all matters covered by this AGREEMENT and will permit CITY to audi t, examine and/or reproduce such records. CONSULTANT will retain such financial records, time sheets, work progress reports, invoices, bills and projec t records for at least two years after termination or final payment under this AGREEMENT.
16. WAIVER; REMEDIES CUMULATIVE
Failure by a party to insist upon the strict performance of any of the provisions of this AGREEMENT by the other party, irrespective of the length of time for which such failure continues, shall not constitute a waiver of such party's right to demand strict compliance by such other party in the future. No waiver by a party of a default or breach of the other party shall be effective or binding upon such party unless made in writing by such party, and no such waiver shall be implied from any omissions by a party to take any action with respect to such default or breach. No express written waiver of a specified default or breach shall affect any other default or breach, or cover any other period of time, other than any default or breach and/or period of time specified. All of the remedies permitted or available to a party under this AGREEMENT, or at law or in equity, shall be cumulative and alternative, and invocation of any such right or remedy shall not constitute a waiver or election of remedi es with respect to any other permitted or available right of remedy.
17. CONFLICT OF INTEREST
CONSULTANT is unaware of any CITY employee or official that has a financial interest in CONSULTANT'S business. During the term of this AGREEMENT and/or as a result of being awarded this AGREEMENT, CONSULTANT shall not offer, encourage or accept any financial interest in CONSULTANT'S business by any CITY employee or official.
18. CONSTRUCTION OF LANGUAGE OF AGREEMENT
The provisions of this AGREEM ENT shall be construed as a whole according to its common meaning of purpose of providing a public benefit and not strictly for or against any party. It shall be construed consistent with the provisions hereof, in order to achieve the objectives and purposes of the parties. Wherever required by the context, the singular shall include the plural and vice versa, and the masculine gender shall include the feminine or neutral genders or vice versa.
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19. MITIGATION OF DAMAGES
In all situations arising out of this AGREEMENT, the parties shall attempt to avoid and minimize the damages resulting from the conduct of the other party.
20. GOVERNING LAW
This AGREEMENT, and the rights and obligations of the parties, shall be governed and interpreted in accordance with the laws of the State of California.
Should litigation occur, venue shall be in Superior Court of Santa Barbara County.
21. NONDISCRIMINATION
CONSULTANT shall not discriminate on the basis of race, color, gender, gender identity/expression, pregnancy, sexual orientation, disability, marital status, or any other characteristic protected under applicable federal or state law.
22. TAXPAYER IDENTIFICATION NUMBER
CONSULTANT shall provide CITY with a complete Request for Taxpayer Identification Number and Certification, Form W-9 (Rev. October 2018), as issued by the Internal Revenue Service.
23. NON-APPROPRIATION OF FUNDS
Payments due and payable to CONSULTANT for current services are within the current budget and within an available, unexhausted and unencumbered appropriation of CITY funds. In the event CITY has not appropriated sufficient funds for payment of CONSULTANT services beyond the current fiscal year, this AGREEMENT shall cover only those costs incurred up to the conclusion of the current fiscal year.
24. MODIFICATION OF AGREEMENT
The tasks described in this AGREEMENT and all other terms of this AGREEMENT may be modified only upon mutual written consent of CITY and CONSULTANT.
25. USE OF THE TERM “CITY”
Reference to “CITY” in this AGREEMENT includes City Manager or any authorized representative acting on behalf of CITY.
26. PERMITS AND LICENSES
CONSULTANT, at its sole expense, shall obtain and maintain during the term of this AGREEMENT, all appropriate permits, licenses, and certificates that
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may be required in connection with the performance of services under this AGREEMENT.
27. CAPTIONS
The captions or headings in this AGREEMENT are for convenience only and in no other way define, limit or describe the scope or intent of any provision or section of the AGREEMENT.
28. AUTHORIZATION
Each party has expressly authorized the execution of this AGREEMENT on its behalf and bind said party and its respective administrators, officers, directors, shareholders, divisions, subsidiaries, agents, employees, successors, assigns, principals, partners, joint venturers, insurance carriers and any others who may claim through it to this AGREEMENT.
29. ENTIRE AGREEMENT BETWEEN PARTIES
Except for CONSULTANT'S proposals and submitted representations for obtaining this AGREEMENT, this AGREEMENT supersedes any other agreements, either oral or in writing, between the parties hereto with respect to the rendering of services, and contains all of the covenants and agreements between the parties with respect to said services.
30. PARTIAL INVALIDITY
If any provision in this AGREEMENT is held by a court of competent jurisdiction to be invalid, void or unenfo rceable, the remaining provisions will nevertheless continue in full force without being impaired or invalidated in any way.
31. NOTICES
Any notice required to be given hereunder shall be deemed to have been given by depositing said notice in the Un ited States mail, postage prepaid, and addressed as follows:
TO CITY: Attention: Robert Nisbet, City Manager
City of Goleta
130 Cremona Drive, Suite B
Goleta, CA 93117
TO CONSULTANT: Attn: Cesar Montes de Oca, PE, President UNICO Engineering, Inc.
110 Blue Ravine Road, Suite 101
Folsom, CA 95630
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32. COUNTERPARTS AND ELECTRONIC/FACSIMILE SIGNATURES
This Agreement may be executed in several counterparts, which may be facsimile or electronic copies. Each counterpart is fully effective as an original, and together constitutes one and the same instrument.
33. FEDERAL REQUIREMENTS
FEMA financial assistance will be used to fund all or a portion of this contract.
The Consultant shall comply with all federal requirements including, but not limited to, the following:
1. 2 C.F.R. Part 200 – Uniform Administrative Requirements, Cost Principles,
and Audit Requirements for Federal Awards, which is expressly incorporated herein by reference.
2. Federal Contract Provisions attached hereto as Exhibit “C” and incorporated
herein by reference.
Subcontracts, if any, shall contain a provision making them subject to all of the provisions stipulated in the contract, including but not limited to, 2 C.F.R. Part 200 and the Federal Contract Provisions.
With respect to any conflict between such federal requirements and the terms of this contract and/or the provisions of state law and except as otherwise required under federal law or regulation, the more stringent requirement shall control.
In concurrence and witness whereof , this AGREEMENT has been executed by the parties effective on the date and year first above written.
CITY OF GOLETA CONSULTANT
_____________________________ _____________________________ Robert Nisbet, City Manager Cesar Montes de Oca, PE, President
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ATTEST CONSULTANT
_____________________________ _____________________________ Deborah Lopez, City Clerk Cesar Montes de Oca, PE, Secretary
APPROVED AS TO FORM:
MEGAN GARIBALDI, CITY ATTORNEY
_____________________________
Winnie Cai, Assistant City Attorney
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EXHIBIT A
SCOPE OF WORK
Consultant shall provide the following:
Task 1: Services Prior to Construction
Constructability and Biddability Review: Conduct a constructability and biddability review. Prepare a verification matrix of items identified in the documents, plans, specifications, and permits.
Meetings: Prepare agendas, minutes, and action items, and facilitate meetings.
Review meetings are anticipated with the utility providers, design team, Caltrans, Santa Barbara MTD, Santa Barbara Airbus, and impacted businesses.
Bid Support: Review and analyze the bid for compliance with the contract requirements, including local, state, and federal regulations.
Task 2: Construction Management
Project Schedule: Review the Contractor’s schedule for compliance. Evaluate and compare the 3-week look-ahead schedule to identify any major delays.
Stakeholder Coordination: Provide coordination between the Contractor, design team, City staff, City Council, Caltrans, County, utility agencies, residents, businesses, and the public regarding construction activities and project progress.
Project Controls: Measure, document, and prepare quantity sheets (based on Caltrans sheets) to approve progress pay estimates. Use quantity forecasting tool to recognize potential quantity overruns early and manage the budget. Track and review certified payroll and request notices of non-performance.
Traffic Handling: Review traffic handling submittal and coordinate review and approval by other agencies. Drive the sites daily to review the traffic control and detours, report issues, and make recommendations for improvements.
SWPPP: Monitor Contractor compliance with the SWPPP. Review the BMPs established at each site.
Monthly Report: Prepare a Monthly Report to include with invoice and pay request, including tracking logs, summary of items accomplished, upcoming completion items, schedule status, and items outstanding.
Task 2.1: Contract Administration
Meetings: Prepare agendas, minutes, and action items, and facilitate meetings.
Bring the updated logs for submittals, RFIs, and CCOs to provide progress updates and identify safety concerns. Require Contractor to provide weekly look- ahead schedules.
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Document Control: Organize project filing system utilizing CMIS to review, track, coordinate, and log submittals, shop drawings, change orders, pay requests, communications, RFIs, and change directives. Submittals, shop drawings, and the progress schedule will be stamped as necessary.
Certified Payroll/Labor Compliance: Review Contractor’s certified payroll for compliance and conduct labor interviews monthly.
Weekly Statement of Working Days: Prepare, track, and update the Contractor as necessary.
Task 2.2: Public Outreach and Coordination
Community Meetings and Workshops: Plan, coordinate, facilitate, and lead up to twelve (12) community meetings and workshops.
Webpage: Develop content, secure graphic images, and update the existing project webpage.
Information Line: Establish dedicated project email address and phone number.
Business cards will be provided to the team to redirect questions to the information line.
Infographic: Develop an infographic map that highlights key project components.
Update monthly for project webpage and social media channels.
Collateral Materials: Develop collateral materials to inform the community/stakeholders about the project.
Existing City Communication Channels: Provide content to the City for distribution via the Monarch Press, email, and social media channels with project milestones and traffic impact updates.
Community Outreach: Identify parcels/groups impacted by construction activities and, in partnership with the City, facilitate conversations.
Traffic Delays/Commuter Outreach: Develop footprint for a geo-targeted advertising campaign to inform Goleta residents, commuters, and visitors of upcoming traffic delays.
Task 2.3: Change Order Management
Evaluate change orders for merit and coordinate with the Contractor to analyze the supporting costs in comparison with independent cost analysis and Time Impact Analysis.
Approach the project with a “partnering” mentality to resolve issues at the lowest possible level within the dispute escalation ladder. If a claim arises, analyze additional compensation claims that are submitted and prepare responses.
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Task 2.4: Field Inspection
Inspection: Inspect work for compliance with plans, specifications, permits, City QAP, and applicable federal, state, and local codes. Document inspections in Daily Reports (DRs). Attend daily and weekly Contractor safety meetings. Take photographs and record video prior, during, and post construction.
Photographs will be in the DRs and electronically filed via CMIS.
Materials Testing: Provide materials testing and special inspection. Verify that materials used comply with the City’s QAP.
Permitting Compliance and Monitoring: Provide biological monitoring and regulatory permitting support services to verify compliance with permits and mitigation measures, including SWPPP.
Survey Layout and Staking Verification: Provide survey staking verification.
Task 3: Construction Closeout
Task 3.1: Substantial and Final Completion
Prepare a punch list to track items that are incomplete, require corrective action, or are subject to testing. Review and comment on final Record Drawings provided in comparison to the field sets. Balance quantities, process final change orders, and recommend final payment and release of retention. Provide documentation for compliance with the MMRP and 90-day plant establishment period.
Task 3.2: Records Compilation and Submittal
The final project records will be organized in accordance with the Caltrans LAPM and delivered to the City electronically via CMIS.
Task 3.3: Warranty and Lien Information
Collect warranty and lien information, including software licenses for traffic devices, training, and manuals prior to final acceptance.
Task 3.4: Final Electronic Submittal
Deliver audit-ready project records in accordance with the Caltrans LAPM to the City electronically.
Task 4: Quality Control Plan
Prepare and deliver to the City two (2) copies of a project-specific Quality Control Plan in compliance with Caltrans LAPM Chapter 16. Include: supervision and inspection, project records, tracking time, subcontractors, DRs, employment practices, change orders, QAP, environmental stewardship, progress payments,
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accounting procedures, safety, disputes, claims, Caltrans oversight, and other items.
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EXHIBIT B
SCHEDULE OF FEES
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EXHIBIT C
FEDERAL CONTRACT PROVISIONS
During the performance of this contract, UNICO Engineering, Inc. (the “Consultant”) shall comply with all applicable federal laws and regulations including but not limited to the federal contract provisions in this Exhibit. In this Exhibit, the term “Agency” shall mean the local agency entering into this contract with the Consultant.
1. CONTRACTING WITH SMALL AND MI NORITY FIRMS, WOMEN’S
BUSINESS ENTERPRISE AND LABOR SURPLUS AREA FIRMS (2
C.F.R. § 200.321)
A. Consultant shall be subject to 2 C.F.R. § 200.321 and will take affirmative steps to assure that minority firms, women’s business enterprises, and labor surplus area firms are used when possible and will not be discriminated against on the grounds of race, color, religious creed, sex, or national origin in consideration for an award.
B. Affirmative steps shall include:
i. Placing qualified small and minority businesses and women's business enterprises on solicitation lists;
ii. Assuring that small and minority businesses, and women's business enterprises are solicited whenever they are potential sources;
iii. Dividing total requirements, wh en economically feasible, into smaller tasks or quantities to permit maximum participation by small and minority business, and women's business
enterprises;
iv. Establishing delivery schedules, where the requirement permits, which encourage participation by small and minority business, and women's business enterprises; and
v. Using the services/assistance of the Small Business
Administration (SBA), and the Minority Business
Development Agency (MBDA) of the Department of
Commerce.
Consultant shall submit evidence of compliance with the foregoing affirmative steps when requested by the Agency.
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Notwithstanding the foregoing, the affirmative steps requirements detailed above do not apply in the case of a noncompetitive procurement made under the emergency exception/exigency exception to competitive procurements.
2. COST PRINCIPLES (2 C.F.R. PART 200, SUBPART E)
A. If any indirect costs will be charged to the Agency under this contract, such costs must conform to the cost principles set forth under the Uniform Rules at 2 C.F.R. Part 200, subpart E (“Cost Principles”). In general, costs must (i) be necessary and reasonable; (ii) allocable to the grant award; (iii) conform to any limitations or exclusions set forth in the Cost Principles; (iv) be adequately documented; and (v) be determined in accordance with generally accepted accounting principles (“GAAP”), except, for state and local governments and Indian tribes only, as otherwise provided for in 2 C.F.R. Part 200, subpart E. 2 C.F.R. § 200.403. Costs that are determined unallowable pursuant to a federal audit are subject to repayment by Consultant.
3. ACCESS TO RECORDS & RECORD RETENTION (2 C.F.R. 200.336)
A. Consultant shall comply with 2 C.F.R. § 200.336 and provide the Federal Agency, Inspectors General, the Comptroller General of the United States, Agency, and the State of California or any of their authorized representatives access, during normal business hours, to documents, papers, books and records which are directly pertinent to this contract for the purposes of making and responding to audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to the Consultant personnel for the purpose of interview and discussion related to the books and records.
B. The Consultant agrees to permit any of the foregoing parties to reproduce by any means whatsoev er or to copy excerpts and transcriptions as reasonably needed.
C. The Consultant agrees to provide the Federal Agency or its authorized representatives access to construction or other work sites pertaining to the work being completed under the contract.
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4. REQUIRED CONTRACT PROVISIONS IN ACCORDANCE WITH
APPENDIX II TO PART 200 – CONTRACT PROVISIONS FOR NON-
FEDERAL ENTITY CONTRACTS UNDER FEDERAL AWARDS (2 C.F.R. § 200.326)
A. Appendix II to Part 200 (A); Appendix II to Part 200 (B): Remedies for Breach; Termination for Cause/Convenience. If the contract is in excess of $10,000 and the contract does not include provisions for both termination for cause and termination for convenience by the Agency, including the manner by which it will be effected and the basis for settlement, then the following termination clauses shall apply. If the contract is for more than the simplified acquisition threshold (see 2 C.F.R. § 200.88) at the time the contract is executed and does not provide for administrative, contractual, or legal remedies in instances where Contra ctor violates or breaches the terms of the contract, then the following termination clauses shall apply and have precedence over the contract. Otherwise, the following termination clauses shall not be applicable to the contract.
i. Termination for Convenience. The Agency may, by written notice to Consultant, terminate this contract for convenience, in whole or in part, at any time by giving written notice to Consultant of such termination, and specifying the effective date thereof (“Notice of Termination for Convenience”). If the termination is for the convenience of the Agency, the Agency shall compensate Provider for work or materials fully and adequately provided through the effective date of termination.
No amount shall be paid for unperformed work or materials not provided, including anticipated profit. Consultant shall provide documentation deemed adequate by the Agency to
show the work actually completed or materials provided by Consultant prior to the effective date of termination. This contract shall terminate on the effective date of the Notice of Termination.
ii. Termination for Cause. If Consultant fails to perform pursuant to the terms of this contract, the Agency shall provide written notice to Consultant specifying the default (“Notice of Default”). If Consultant does not cure such default within ten (10) calendar days of receipt of Notice of Default, the Agency may terminate this contract for cause. If Consultant fails to
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cure a default as set forth above, the Agency may, by written notice to Consultant , terminate this contract for cause, in whole or in part, and specifying the effective date thereof (“Notice of Termination for Cause”). If the termination is for cause, Consultant shall be compensated for that portion of the work or materials provided which has been fully and
adequately completed and accepted by the Agency as of the date the Agency provides the Notice of Termination. In such case, the Agency shall have the right to take whatever steps it deems necessary to complete the project and correct
Consultant’s deficiencies and charge the cost thereof to Consultant, who shall be liable for the full cost of the Agency's corrective action, including reasonable overhead, profit and attorneys' fees.
iii. Reimbursement; Damages. The Agency shall be entitled to reimbursement for any compensation paid in excess of work rendered or materials provided and shall be entitled to withhold compensation for defective work or other damages caused by Consultant performance of the work.
iv. Additional Termination Provisions. Upon receipt of a Notice of Termination, either fo r cause or for convenience,
Consultant shall promptly discontinue the work unless the Notice directs to the contrary. Consultant shall deliver to the Agency and transfer title (if necessary) to all provided materials and completed work, and work in progress including drafts, documents, plans, forms, maps, products, graphics, computer programs and reports. The rights and remedies of the parties provided in this Section are in addition to any other rights and remedies provided by law or under this contract.
Consultant acknowledges the Agency’s right to terminate this contract with or without cause as provided in this Section, and hereby waives any and all claims for damages that might arise from the Agency’s termination of this contract. The Agency shall not be liable for any costs other than the charges or portions thereof which are specified herein. Consultant shall not be entitled to payment for unperformed work or materials not provided and shall not be entitled to damages or
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compensation for termination of work or supply of materials.
If Agency terminates this contract for cause, and it is later determined that the termination for cause was wrongful, the termination shall automatically be converted to and treated as a termination for convenience. In such event, Consultant shall be entitled to receive only the amounts payable under this Section, and Consultant specifically waives any claim for any other amounts or damages, including, but not limited to, any claim for consequential damages or lost profits. The rights and remedies of the Agency provided in this Section shall not be exclusive and are in addition to any other rights and remedies provided by law, equity or under this contract including, but not limited to, the right to specific performance.
B. Appendix II to Part 200 (C) – Equal Employment Opportunity: Except as otherwise provided under 41 C.F.R. Part 60, Consultant shall comply with the following equal opportunity clause, in accordance with Executive Order 11246 of September 24, 1965 entitled “Equal Employment Opportunity,” as amended by Executive Order 11375 of October 13, 1967 and implementation regulations at 41 C.F.R.
Chapter 60:
i. Consultant will not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. Consultant will take affirmative action to insure that applicants are employed and that employees are treated equally during employment, without regard to race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the following: employment upgrading, demotion, transfer, recruitment, or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training including
apprenticeship. Consultant agrees to post in conspicuous places, available to employees and applicants for
employment, notices to be provided by the Agency setting forth the provisions of this nondiscrimination clause.
ii. Consultant will, in all solicitations or advertisements for employees placed by or on behalf of Consultant , state that all qualified applicants will receive consideration for
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employment without regard to their race, color, religion, sex, or national origin.
iii. Consultant will not discharge or in any other manner discriminate against any employee or applicant for
employment because such employee or applicant has
inquired about, discussed, or disclosed the compensation of the employee or applicant or another employee or applicant.
This provision shall not apply to instances in which an employee who has access to the compensation information of other employees or applicants as a part of such employee's essential job functions discloses the compensation of such other employees or applicants to individuals who do not otherwise have access to such information, unless such
disclosure is in response to a formal complaint or charge, in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or is consistent with Consultant‘s legal duty to furnish information.
iv. Consultant will send to each l abor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice, to be provided by the agency contracting officer, advising the labor union or workers' representative of the contractor's commitments under Section 202 of Executive Order No. 11246 of
September 24, 1965, and shall post copies of the notice in conspicuous places available to employees and applicants for employment.
v. Consultant will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor.
vi. Consultant will furnish all information and reports required by Executive Order No. 11246 of September 24, 1965, and by the rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the contracting agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders.
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vii. In the event of Consultant’s noncompliance with the nondiscrimination clauses of this contract or with any of such rules, regulations, or orders, this contract may be cancelled, terminated or suspended in whole or in part and the contractor may be declared ineligible for further Government contracts in accordance with procedures authorized in Executive Order No.11246 of Sept. 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive
Order No.11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Lab or, or as otherwise provided by law.
viii. Consultant will include the provisions of paragraphs (i) through (viii) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order No. 11246 of September 24,1965, so that such provisions will be binding upon each subcontractor or Consultant. Consultant will take such action with respect to any subcontract or purchase order as may be directed by the Secretary of Labor as a means of enforcing such provisions including sanctions for noncompliance: Provided, however, that in the event Consultant becomes involved in, or is threatened with,
litigation with a subcontractor or Consultant as a result of such direction, Consultant may request the United States to enter into such litigation to protect the interests of the United States.
C. Appendix II to Part 200 (D) – Davis-Bacon Act; Copeland Act: Not applicable to this contract.
D. Appendix II to Part 200 (E) – Contract Work Hours and Safety Standards Act:
i. If this contract is in excess of $100,000 and involves the employment of mechanics or laborers, Consultant shall
comply with 40 U.S.C. 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. Part 5). Under 40 U.S.C. 3702, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a
standard work week of 40 hours. Work in excess of the
standard work week is permissible provided that the worker is
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compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which ar e unsanitary, hazardous or
dangerous. These requirements do not apply to the
purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence.
ii. No contractor or subcontractor contracting for any part of the contract work which may require or involve the employment of laborers or mechanics shall require or permit any such laborer or mechanic in any workweek in which he or she is employed on such work to work in excess of forty hours in such
workweek unless such laborer or mechanic receives
compensation at a rate not less than one and one-half times the basic rate of pay for all hours worked in excess of forty hours in such workweek.
iii. In the event of any violation of the clause set forth in paragraph (ii) of this section the contractor and any
subcontractor responsible ther efor shall be liable for the unpaid wages. In addition, such contractor and subcontractor shall be liable to the United States (in the case of work done under contract for the District of Columbia or a territory, to such District or to such territory), for liquidated damages. Such liquidated damages shall be computed with respect to each individual laborer or mechanic, including watchmen and
guards, employed in violation of the clause set forth in paragraph (ii) of this section, in the sum of $10 for each calendar day on which such individual was required or
permitted to work in excess of the standard workweek of forty hours without payment of the overtime wages required by the clause set forth in paragraph (ii) of this section.
iv. The Agency shall upon its own action or upon written request of an authorized representative of the Department of Labor withhold or cause to be withheld, from any moneys payable on account of work performed by the Consultant or
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subcontractor under any such contract or any other Federal contract with the same prime contractor, or any other
federally-assisted contract subject to the Contract Work Hours and Safety Standards Act, which is held by the same prime contractor, such sums as may be determined to be necessary to satisfy any liabilities of such contractor or subcontractor for unpaid wages and liquidated damages as provided in the
clause set forth in paragraph (iii) of this section.
v. The Consultant or subcontractor shall insert in any
subcontracts the clauses set forth in paragraph (ii) through (v) of this Section and also a clause requiring the subcontractors to include these clauses in any lower tier subcontracts. The Contractor shall be responsible for compliance by any
subcontractor or lower tier subcontractor with the clauses set forth in paragraphs (ii) through (v) of this Section.
E. Appendix II to Part 200 (F) – Rights to Inventions Made Under a Contract or Agreement:
i. If the Federal award meets the definition of “funding agreement” under 37 C.F.R. § 401.2(a) and the non-Federal entity wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the non- Federal entity must comply with the requirements of 37 C.F.R.
Part 401 (Rights to Inventions Made by Nonprofit
Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements), and any
implementing regulations issued by the Agency.
ii. The regulation at 37 C.F.R. § 401.2(a) currently defines “funding agreement” as any contract, grant, or cooperative agreement entered into between any Federal agency, other than the Tennessee Valley Authority, and any contractor for the performance of experimental, developmental, or research work funded in whole or in part by the Federal government.
This term also includes any assignment, substitution of parties, or subcontract of any type entered into for the performance of experimental, developmental, or research
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work under a funding agreement as defined in the first
sentence of this paragraph.
iii. This requirement does not apply to the Public Assistance, Hazard Mitigation Grant Program, Fire Management
Assistance Grant Program, Crisis Counseling Assistance and Training Grant Program, Disaster Case Management Grant
Program, and Federal Assistance to Individuals and
Households – Other Needs Assistance Grant Program, as
FEMA awards under these programs do not meet the
definition of “funding agreement.”
F. Appendix II to Part 200 (G) – Clean Air Act and Federal Water Pollution Control Act: If this contract is in excess of $150,000, Consultant shall comply with all applicable standards, orders, or requirements issued pursuant to the Clean Air Act (42 U.S.C. 7401- 7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251-1387).
i. Pursuant to the Clean Air Act, (1) Consultant agrees to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act, as amended, 42 U.S.C. § 7401 et seq., (2) Consultant agrees to report each violation to the Agency and understands and agrees that the Agency will, in turn, report each violation as required to assure notification to the Federal awarding agency and the appropriate
Environmental Protection Agency Regional Office, and (3) Consultant agrees to include these requirements in each subcontract exceeding $150,000.
ii. Pursuant to the Federal Water Pollution Control Act, (1) Consultant agrees to comply with all applicable standards, orders or regulations issued pursuant to the Federal Water Pollution Control Act, as amended, 33 U.S.C. 1251 et seq., (2) Consultant agrees to report each violation to the Agency and understands and agrees that the Agency will, in turn, report each violation as required to assure notification to the Federal awarding agency and the appropriate Environmental Protection Agency Regional Office, and (3) Consultant agrees to include these requirements in each subcontract exceeding $150,000.
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G. Appendix II to Part 200 (H) – Debarment and Suspension: A contract award (see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 C.F.R. part 1986 Comp., p. 189) and 12689 (3 C.F.R. part 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549.
i. This contract is a covered trans action for purposes of 2 C.F.R. pt. 180 and 2 C.F.R. pt. 3000. As such Consultant is required to verify that none of the Consultant, its principals (defined at 2 C.F.R. § 180.995), or its affiliates (defined at 2 C.F.R. § 180.905) are excluded (defined at 2 C.F.R. § 180.940) or disqualified (defined at 2 C.F.R. § 180.935).
ii. Consultant must comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C and must include a requirement to comply with these regulations in any lower tier covered transaction it enters into.
iii. This certification is a material representation of fact relied upon by Agency. If it is later determined that Consultant did not comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C, in addition to remedies available to the Agency, the Federal Government may pursue available
remedies, including but not limited to suspension and/or debarment.
iv. Consultant warrants that it is not debarred, suspended, or otherwise excluded from or ineligible for participation in any federal programs. Consultant also agrees to verify that all subcontractors performing work under this contract are not debarred, disqualified, or otherwise prohibited from
participation in accordance with the requirements above.
Consultant further agrees to notify the Agency in writing immediately if Consultant or its subcontractors are not in compliance during the term of this contract.
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H. Appendix II to Part 200 (I) – Byrd Anti-Lobbying Act: If this contract is in excess of $100,000, Consultant shall have submitted and filed the required certification pursuant to the Byrd Anti-Lobbying Amendment (31 U.S.C. § 1353). If at any time during the contract term funding exceeds $100,000.00, Consultant shall file with the Agency the Federal Standard Form LLL titled “Disclosure Form to Report Lobbying.” Consultants that apply or bid for an award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwar ded from tier to tier up to the recipient.
I. Appendix II to Part 200 (J) – Procurement of Recovered Materials:
i. Consultant shall comply with section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include
procuring only items designated in guidelines of the
Environmental Protection Agency (EPA) at 40 C.F.R. part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes
energy and resource recovery; and establishing an affirmative procurement.
ii. In the performance of this contract, the Consultant shall make maximum use of products containing recovered materials that are EPA-desi gnated items unless the product cannot be
acquired: Competitively within a timeframe providing for compliance with the contract performance schedule; Meeting contract performance requirements; or At a reasonable price.
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iii. Information about this requirement, along with the list of EPA- designate items, is available at EPA’s Comprehensive
Procurement Guidelines web site,
https://www.epa.gov/smm/comprehensive-procurement-
guideline-cpg-program.
5. MISCELLANEOUS PROVISIONS
A. The Consultant shall not use the DHS seal(s), logos, crests, or reproductions of flags or likenesses of DHS agency officials without specific FEMA preapproval.
B. This is an acknowledgement that FEMA financial assistance will be used to fund the contract only. The Consultant will comply with all applicable federal law, regulations, executive orders, FEMA policies, procedures, and directives.
C. Consultant acknowledges that 31 U.S.C. Chapter 38 (Administrative Remedies for False Claims and Statements) applies to the Consultant’s actions pertaining to this contract.
D. The Federal Government is not a party to this contract and is not subject to any obligations or liabilities to the Agency, Consultant, any subcontractors or any other party pertaining to any matter resulting from the contract.
E. General and Administrative Expenses And Profit For Time And Materials Contracts/Amendments.
i. General and administrative expenses shall be negotiated and must conform to the Cost Principles.
ii. Profit shall be negotiated as a separate element of the cost.
To establish a fair and reasonable profit, consideration must be given to the complexity of the work to be performed, the risk borne by the Consultant , the Consultant’s investment, the amount of subcontracting, the quality of its record of past performance, and industry profit rates in the surrounding geographical area for similar work.
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iii. Any agreement, amendment or change order for work
performed on a time and materials basis shall include a ceiling price that Consultant exceeds at its own risk.
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ATTACHMENT 3
Amendment No. 4 to Professional Design Services Agreement 2019-023 with Dewberry Engineering, Inc.
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AMENDMENT NO. 4
TO A PROFESSIONAL DESIGN SERVICES AGREEMENT
BETWEEN THE CITY OF GOLETA
AND
DEWBERRY ENGINEERS, INC.
This Amendment No. 4 to the Professional Design Services Agreement by and between the City of Goleta , a municipal corporation (“City”) and DEWBERRY ENGINEERS, INC., a New York Corporation (“Consultant”) dated March 5, 2019 (“Agreement,” Agreement No. 2019-023) is made on this 17th day of June 2025.
SECTION A. RECITALS
1. This Agreement is for the professional design engineering, permitting, and right of way services in conjunction with the San Jose Creek Multipurpose Path (Northern and Southern Segments) Project; and
2. This Agreement has been amended to provide additional design, environmental, permitting, right of way services and bidding support (Amendment No. 1, 2 and 3); and
3. The Agreement currently provides in Section 3 Subsection (a) for the total compensation amount not to exceed $5,332,410; and
4. The parties desire to amend the Agreement so as to provide for additional compensation in the amount of $897,495 for additional tasks; and
5. The Agreement currently provides in Section 6 for the termination of the Agreement on June 30, 2026; and
6. The parties desire to amend the Agreement so as to extend the termination of the Agreement to June 30, 2028; and
7. The Agreement currently provides in Exhibit A-3 entitled “Scope of Work” the complete and particular description of services; and
8. The parties desire to amend Exhibit A-3 by adding additional services as more completely and particularly set forth in the Scope of Work, attached as Exhibit "A-4"; and
9. The Agreement currently provides in Exhibit B -3 entitled “Schedule of Fees” the hourly rates; and
10. The parties desire to amend Exhibit B-3 of the Agreement to identify the new Docusign Envelope ID: 4E40C849-56AB-4487-B515-54A8FC82DE27 153
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hourly rates, attached as “Exhibit B-4”; and
11. The City Council approved this Amendment No. 4, on this 17th day of June 2025.
SECTION B. AMENDED TERMS
Now therefore City and Consultant agree that the Agreement be, and hereby is, amended as follows:
1. Subsection (a) of Section 3. COMPENSATION AND PAYMENT of the Agreement is amended to add an additional authorized amount of $897,495 and to read in its entirety:
(a) Maximum and Rate . The total compensation payable to CONSULTANT by CITY for the services under this AGREEMENT SHALL NOT EXCEED the sum of $6,229,905 (herein "not-to-exceed amount") and shall be earned as the work progresses.
Hourly at the hourly rates and with reimbursement to
CONSULTANT for those expenses set forth in
CONSULTANT's Schedule of Fees marked Exhibit "B -4,"
attached and incorporated herein. The rates and expenses set forth in that exhibit shall be binding upon CONSULTANT until June 30, 2028, after which any change in said rates and expenses must be approved in writing by CITY's Project
Manager as described in Section 5 (CITY is to be given 60 days notice of any rate increase request), provided the not to exceed amount is the total compensation due CONSULTANT
for all work described under this AGREEMENT.
2. Section 6. TERM, PROGRESS AND COMPLETION of the Agreement is amended to extend the term for an additional two (2) years to read in its entirety:
The term of this Agreement is from the date first written above to June 30, 2028, unless the term of this Agreement is extended or the Agreement is terminated as provided for herein.
CONSULTANT shall not commence work on the services to be performed until (i) CONSULTANT furnishes proof of insurance as required by Section 10 below, and (ii) CITY gives written authorization to proceed with the work provided by CITY’s Project Manager. All services shall be completed within the term of this Agreement following the notice to proceed.
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3. This Agreement is amended to delete and replace in its entirety:
Exhibit A-3 “Scope of Work” with Exhibit A-4 “Scope of Work” attached hereto and incorporated herein.
4. This Agreement is amended to delete and replace in its entirety:
Exhibit B-3 “Schedule of Fees” with Exhibit B-4 “Schedule of Fees” attached hereto and incorporated herein.
5. Except as otherwise specifically provided herein, all other provisions of the Agreement shall remain in full force and effect.
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In concurrence and witness whereof, this Amendment No. 4 has been executed by the parties effective on the date and year first above written.
CITY OF GOLETA CONSULTANT
____________________________ ______________________________ Robert Nisbet, City Manager John G. Hoole, PE, Vice President
ATTEST:
_____________________________ ______________________________ Deborah Lopez, City Clerk Jose Sliva, PE, Vice President
APPROVED AS TO FORM:
ISAAC ROSEN, CITY ATTORNEY
_____________________________
Scott Shapses, Deputy City Attorney
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Exhibit A-4
Scope of Work
Dewberry Engineering
9006 – San Jose Creek Northern and Southern Segments Project
• Task 1: Project Management
• Task 1.1: Meetings and Coordination (Southern and Northern Segments) CONSULTANT shall organize, attend, and facilitate meetings to provide progress updates, coordinate between technical disciplines, and facilitate overall project communication. CONSULTANT shall provide meeting notices, prepare meeting materials and agenda, attend and facilitate the meeting and prepare meeting notes.
CONSULTANT shall coordinate with the CITY’s project manager prior to meetings to receive input regarding the agenda. The following meetings are anticipated for this project:
▪ Kick off Meeting: At the start of the final design (PS&E), CONSULTANT shall organize a kickoff meeting with key personnel on the project. The purpose of this meeting will be to review the goals and objectives of the project, scope, budget, schedule, discuss team member’s roles and responsibilities, identify critical project issues and obtain consensus on design criteria, task durations, and review durations.
▪ Project Status Teleconferences: Regular conference calls will be held approximately every week (up to40 teleconferences) between the project design team and the CITY Project Manager. The purpose of these meetings is to communicate project team status and discuss project issues.
CONSULTANT shall facilitate these teleconferences by providing the conference calling site, agendas and meeting notes with action items.
▪ PDT Meetings: The project development team (PDT) meetings will serve as the primary forum for reviewing the status of the project and identifying and resolving project issues. CONSULTANT Project Manager in association with the CITY Project Manager will identify key agencies and personnel to be included in the core Project Development Team. Attendees will likely include CONSULTANT’s Project Manager and task leads as needed, City of Goleta, Santa Barbara County, Caltrans staff and other stakeholders. Throughout the anticipated duration of this project, CONSULTANT shall attend and facilitate up to twelve (6) PDT meetings. The meetings will be held at the City of Goleta offices or by teleconference.
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CONSULTANT shall continue coordination with the Union Pacific Railroad (UPRR) and with the California State Public Utilities Commission (CPUC) to obtain approval of the multipurpose path improvements within UPRR right of way.
CONSULTANT shall prepare correspondence and exhibits to communicate and coordinate proposed improvements with the Santa Barbara County and California Coastal Commission to assist the CITY in obtaining the Coastal Development Permit.
Included in this task is coordination with the City of Goleta, Caltrans District 5, Santa Barbara County, Union Pacific Railroad (UPRR and other stakeholders.
• Deliverables:
▪ Meeting notices, agendas, handouts, meeting notes, and action items ▪ UPRR preliminary design documents
▪ Coastal Development Permit coordination documents
• Task 1.2: Project Administration (Southern and Northern Segments) CONSULTANT shall monitor and control the effort and progress of the proposed services as follows:
▪ Set Up Project Accounting System: CONSULTANT shall structure the accounting system in accordance with the CITY’s invoicing and tracking needs.
▪ Prepare Project Information Guide: CONSULTANT shall prepare a Project Information Guide for use by staff working on the project. The Project Information Guide will contain project instructions regarding aspects of the project. Topics to be covered include:
• Project background/purpose
• Organization chart/contact list
• Communication plan
• Scope/Schedule/Budget
• QA/QC Plan
• Project Filing System
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▪ Monitor Progress and Review and Approve Invoices: CONSULTANT shall track the work progress of the proposed subconsultants and review their invoices for format and content compliance.
▪ Prepare Monthly Progress Reports and Client Invoices: CONSULTANT shall prepare Progress Reports to record the progress of the project and as supporting data for invoices presented monthly to the CITY. The Progress Report will include accomplished tasks for the month, anticipated progress for the next month, pending issues/resolutions and schedule completion target dates. CONSULTANT shall mail Progress Reports with the monthly invoices.
▪ Prepare, Monitor and Adjust CPM Schedule: CONSULTANT shall, within two weeks of Notice to Proceed, provide a detailed project baseline schedule to the CITY for review and comment. The schedule will be prepared using Microsoft Project and will show contracted tasks/milestones with dependencies and durations, critical path tasks and responsibility assignments. Subsequent to establishing the baseline schedule, CONSULTANT shall update the schedule on a monthly basis, to coincide with the PDT meetings and/or monthly Progress Reports.
▪ Establish Project Administration Systems: CONSULTANT shall establish and implement a document/correspondence management and distribution system to share information in a timely manner amongst project team members. CONSULTANT shall develop and maintain a project document retention system that will be transferred to the CITY upon Project completion.
This system will catalogue and retain significant project correspondence and work products in their native format.
• Deliverables:
▪ Monthly Progress Report
▪ Project Schedule
▪ Project Information Guide
▪ Project Closeout Documentation – PHASE 2
• Task 1.3: Quality Control (Southern and Northern Segments) CONSULTANT shall develop a quality control plan for the project which includes a plan establishing a process to check design calculations independently. Prior to each submittal, exhibits, plans, specifications and estimates will be checked, corrected and backchecked for accuracy and completeness. CONSULTANT shall review environmental and engineering report submittals to complete the appropriate Docusign Envelope ID: 4E40C849-56AB-4487-B515-54A8FC82DE27 159
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background information, study methodology, interpretation of data, format and content in accordance with current standards.
CONSULTANT shall continue to provide support to the CITY with the Union Pacific Railroad (UPRR) and with the California State Public Utilities Commission (CPUC) to obtain approval of the multipurpose path improvements within UPRR right of way.
Includes attending meetings, preparing exhibits, project descriptions, form documentation, variation request document, and project updates.
• Deliverable:
▪ Quality Control Plan
• Task 1.4: Caltrans Local Assistance, Funding and Programming Support (Southern and Northern Segments)
If federal funding is obtained for subsequent phases, CONSULTANT shall assist in the preparation of authorization packages, PS&E certification, Utility Certification, Right of Way certification, and other Caltrans compliance documents. This task will include coordination with Caltrans pertaining to the determination of appropriate federal forms and requests.
• Deliverable:
▪ Request for Authorization for Right of Way, Utility Relocation and Construction. Right of Way, Utility, and PS&E Certification.
• Task 1.5: Caltrans Coordination of Design Elements (Southern and Middle Extent)
CONSULTANT shall coordinate with the Caltrans design team. A portion of the San Jose Creek Multipurpose Path plans specifications and estimate will be included in the US 101 Bridge Replacement project and may be included in the final SR 217 Over San Jose Creek Bridge Replacement Project. The design and details of the multipurpose path shall be provided to Caltrans to be included in the Bridge Replacement Projects..
Both Caltrans bridge replacement projects including associated elements of the City portions of the multipurpose path project will be advertised and administered by Caltrans. CONSULTANT shall exchange design files and details through the life of the project to accomplish this goal. CONSULTANT will hold a monthly conference call with Caltrans design teams to coordinate various elements of design.
• Task 1.6: Encroachment Permit (Southern and Middle Extent) CONSULTANT shall prepare application and obtain encroachment permits from Caltrans to initiate construction activities for the project. It is assumed that Docusign Envelope ID: 4E40C849-56AB-4487-B515-54A8FC82DE27 160
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encroachment permits from the local agencies will not be required. CONSULTANT shall assist in obtaining rights of entry from adjacent property owners.
• Deliverable:
o Encroachment Permit Applications (One for SR 217 and one for US 101) – PHASE 2
• Task 1.7: Railroad / CPUC Coordination (Middle Extent) CONSULTANT shall continue coordination with the Union Pacific Railroad (UPRR) and with the California State Public Utilities Commission (CPUC) to obtain approval of the multipurpose path improvements within UPRR right of way.
• Task 1.8: Agreement Support
• Task 1.8.1: Maintenance Agreement Support
CONSULTANT shall provide support to the CITY. CONSULTANT shall develop exhibits and review documents. CONSUALTANT shall attend meetings and coordinate with CITY and Caltrans. Maintenance Agreements related to the following:
• SR 217 CITY and Caltrans
• SR 217 County and Caltrans
▪ SR 217 CITY and County
• US 101 CITY and Caltrans
• Task 1.8.2: Non-Utility Encroachment
CONSULTANT shall prepare Non-Utility Encroachment (NUE) document and attachments for Caltrans review and approval. CONSUALTANT shall attend meetings and coordinate with CITY and Caltrans.
• Task 1.8.3: Resolution of Change
CONSULTANT shall prepare three Resolution of Change (ROC) documents with attachments as part of the freeway agreement revision process. ROCs prepared for three freeway segments related to the following:
• SR 217 CITY and Caltrans
• SR 217 County and Caltrans
• US 101 CITY and Caltrans
• Deliverables:
• UPRR and CPUC Exhibits, Materials, Written Documents (PDF) • Maintenance Agreement Exhibits (PDF)
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• Non-Utility Encroachment (PDF and Word)
• Resolutions of Change (PDF and Word)
• Task 2: Topographic Survey and Right of Way Engineering CONSULTANT shall be responsible for supplementing the existing mapping prepared in 2019. The project controls will be based upon Caltrans District 5 survey control monuments and work will be performed using Caltrans formats and standards.
• Task 2.1: Supplemental Survey
• Task 2.1.1: Supplemental Ground Surveys (Southern Segment) CONSULTANT shall provide field topographic mapping and invert details of the storm drain improvements located between the San Jose Creek channel and Highway 217 (Approximately 16 locations). The topographic mapping will be incorporated into the previous work performed for this project.
• Task 2.1.1a: Supplemental Ground Surveys (Northern Segment) CONSULTANT shall provide field topographic mapping within the property known as APN 069‐160-013. Limits of survey will extend 25 feet past the existing fence line. (Approximately 25 feet x 200 feet). The topographic mapping will be incorporated into the previous work performed for this project.
• Task 2.1.1b: Tree Staking (Northern Segment)
CONSULTANT shall provide additional ground survey to install stakes for tree locations within the Northern Segment for environmental permit approval.
• Task 2.1.1c: Property Line Staking (Northern Segment) CONSULTANT shall provide additional ground survey to install stakes along batch plant within the Northern Segment as part of the right of way acquisition process.
• Task 2.1.2: San Jose Creek Cross Sections (Southern Segment) CONSULTANT shall provide creek cross sections along San Jose Creek at 100 feet intervals and extend 20 feet past top of bank when feasible (20 cross section estimate).
Cross sections will start at the end of the recently built concrete channel and end at the confluence with San Pedro Creek (Approximately 2,000 LF).
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• Task 2.1.3: Extended Aerial Limits (Southern Segment) CONSULTANT shall expand the aerial mapping at the southerly end of project adjacent to existing bridge and multipurpose path (150 feetx700 feet).
• Task 2.1.4: Project Datum Shift (Southern Segment)
CONSULTANT shall shift the horizontal datum of the project from NAD83, Epoch 1991.35 to NAD83, Epoch 2014.50. This scope of work does not include a vertical shift.
Survey files will be updated to adjusted datum.
Deliverables:
• Staking Location Exhibit (PDF and CADD)
• Task 2.2: Right of Way Engineering
• Task 2.2.1: Plats and Legals For Permanent Easement (Southern Segment) CONSULTANT shall prepare legal descriptions and exhibits for the proposed permanent easements required for the multipurpose path improvements (4 total estimate).
• Task 2.2.1a: Plats and Legals For Permanent Easement (Northern) CONSULTANT will prepare legal descriptions and exhibits for the proposed permanent easements required for the multipurpose path improvements (8 total estimate).
• Task 2.2.2: Plats and Legals For Temporary Construction Easement (Southern Segment)
CONSULTANT shall prepare legal descriptions and exhibits for the proposed temporary construction easements required for the multipurpose path improvements (4 total estimate).
• Task 2.2.2a: Plats and Legals For Temporary Construction Easement (Northern Segment)
CONSULTANT will prepare legal descriptions and exhibits for the proposed temporary construction easements required for the multipurpose path improvements (8 total estimate).
• Task 2.2.3: Acquire Title Reports (Southern Segment)
CONSULTANT shall acquire title reports for the remaining parcels affected by the multipurpose path improvements (4 Total Estimate). Review/retrace remaining Docusign Envelope ID: 4E40C849-56AB-4487-B515-54A8FC82DE27 163
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easements/encumbrances identified on the provided title reports for potential impacts on the multipurpose path improvements.
• Task 2.2.3a: Acquire Title Reports (Northern Segment) CONSULTANT shall acquire title reports for the remaining parcels affected by the multipurpose path improvements (8 Total Estimate). Review/retrace remaining easements/encumbrances identified on the provided title reports for potential impacts on the multipurpose path improvements.
• Deliverables:
▪ Plats and Legals for Permanent Easements - PDF
• Task 3: Engineering Studies
• Task 3.1: Hydrology/Hydraulic and Storm Water Studies
• Task 3.1.1: Hydraulic Modeling – Post-Project Conditions (Southern Segment)
CONSULTANT shall add (1) the San Jose Creek channel capacity and fish passage improvement project and (2) the Hollister Avenue Bridge replacement project to a copy of the existing conditions HEC‐RAS model to create the post‐project conditions model.
The post‐project conditions floodway will also be developed.
A quality control review of the post‐project HEC‐RAS model will be performed, and review comments will be addressed and backchecked.
• Task 3.1.2: Floodplain Mapping – San Jose Creek and Old San Jose Creek (Southern Segment)
The 1% annual chance exceedance (100‐year) floodplain limits shall be delineated and a floodplain work map shalll be developed. The floodplain work map, which will be certified by a registered professional engineer per FEMA regulations, will also include topographic contours, stream centerline, and effective FEMA floodplain limits.
Annotated DFIRM panels showing the revised floodplains and Base Flood Elevations (BFEs) will also be prepared.
• Deliverables:
▪ Floodplain work map and GIS floodplain layers
▪ Annotated FIRM panels
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• Task 3.1.3: Letter of Map Revision (LOMR) Submittal (Southern Segment) CONSULTANT shall prepare a LOMR application package, which will include copies of the hydraulic model input and output, completed FEMA application (MT‐2) forms, LOMR report, floodplain work map(s), CHECK‐RAS comments and responses (if applicable), and annotated DFIRM panel(s) showing the revised floodplains.
The LOMR submittal includes a floodwall, which has series of specific requirements to be accredited by FEMA as providing flood protection. The FEMA MT‐2 form for levees/floodwalls will be completed and the computed freeboard along the floodwall will be confirmed to meet FEMA requirements.
• Deliverables:
▪ LOMR application package
• Task 3.1.4: LOMR Application – Meetings and Agency Follow-up (Southern Segment)
CONSULTANT shall participate in up to three (3) conference calls and coordinate with the CITY regarding the LOMR, including addressing written comments on the submittal.
The LOMR will also impact small portions of unincorporated Santa Barbara County and the City of Santa Barbara. Coordination will be required to obtain LOMR approval from these communities.
FEMA’s Online LOMC website will be used to electronically submit the LOMR application to FEMA after it has been approved by the CITY. CONSULTANT shall respond to FEMA comments on the LOMR application.
Public notice and/or individual property owner notification may be required by FEMA. A template will be prepared for the public notice and/or notification letter to be sent out by the community. A list of affected parcels will also be prepared.
• Deliverables:
▪ List of affected parcels and a template for the public notice and/or notification letter
• Task 3.1.5: No-Rise Analysis: San Jose Creek Multipurpose Path (Southern Segment)
Using the model developed in previous tasks, a FEMA No‐Rise analysis will be performed to confirm that the proposed multipurpose path project does not cause an increase in San Jose Creek floodway elevations. If the no-rise condition is met, a no‐ rise certification will be prepared. Review comments on the no-rise analysis by the Docusign Envelope ID: 4E40C849-56AB-4487-B515-54A8FC82DE27 165
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Amendment No. 4 to Agreement No. 2019-023
CITY will be addressed (note: The No‐Rise analysis is reviewed by the community only and does not go to FEMA).
• Deliverables:
▪ No-rise analysis and certification
• Task 3.1.6: No-Rise Analysis: San Jose Creek Multipurpose Path (Northern Segment)
Using the model developed in previous tasks, a FEMA No‐Rise analysis will be performed to confirm that the proposed multipurpose path project does not cause an increase in San Jose Creek floodway elevations. If the No-Rise condition is met, a No‐ Rise certification will be prepared. Review comments on the no-rise analysis by the CITY will be addressed (note: The No‐Rise analysis is reviewed by the community only and does not go to FEMA).
If the No‐Rise condition cannot be met, FEMA regulations require a Conditional Letter of Map Revision (CLOMR) to be processed before construction begins as well as a LOMR following construction. The CLOMR/LOMR submittals for the multipurpose path are included in this proposal as Optional Services.
• Deliverables:
▪ No-Rise analysis and certification
• Task 3.1.7.: Hydraulic Technical Memorandum for Hollister Avenue Bridge (Southern Segment)
CONSULTANT shall provide a Technical Memorandum summarizing the updated existing and proposed conditions hydraulics for the replacement of the Hollister Avenue Bridge.
• Deliverables:
▪ Technical Memorandum
• Task 3.1.8: San Jose Creek Multipurpose Path LHS/SFER (Northern Segment)
CONSULTANT shall complete the Location Hydraulic Study (LHS) and Summary Floodplain Encroachment Report (SFER) forms and a separate corresponding summary report for both the Northern Segment and Southern Segment San Jose Creek multipurpose path projects.
Docusign Envelope ID: 4E40C849-56AB-4487-B515-54A8FC82DE27 166
City of Goleta
Amendment No. 4 to Agreement No. 2019-023
• Deliverables:
▪ SFER Report for the Northern Segment multipurpose path with forms in the appendices
▪ LHS/SFER Report for the Southern Segment multipurpose path with forms in the appendices
• Task 3.1.9: CLOMR Submittal: San Jose Creek Multipurpose Path (Northern Segment) - OPTIONAL
CONSULTANT shall prepare a CLOMR application package for the San Jose Creek multipurpose path, Northern Segment, which will include copies of the hydraulic model input and output, completed FEMA application forms, CLOMR report, floodplain work map(s), CHECK‐RAS comments and responses (if applicable), and annotated DFIRM panel(s) showing the revised floodplains.
• Deliverables:
▪ CLOMR application package
• Task 3.1.10: CLOMR Follow-up: San Jose Creek Multipurpose Path (Northern Segment) - OPTIONAL
CONSULTANT shall participate in up to three conference calls and coordinate with the CITY regarding the CLOMR, including addressing written comments on the submittal.
FEMA’s Online LOMC website will be used to electronically submit the CLOMR application to FEMA after it has been approved by the CITY. CONSULTANT shall respond to FEMA comments on the CLOMR application.
Public notice and/or individual property owner notification may be required by FEMA. A template will be prepared for the public notice and/or notification letter to be sent out to the community. A list of affected parcels will also be prepared
• Deliverables:
▪ List of affected parcels and a template for the public notice and/or notification letter
• Task 3.1.11: LOMR Submittal: San Jose Creek Multipurpose Path (Northern Segment) - OPTIONAL - TBD
The proposed conditions modeling and mapping shall be revised, to reflect as‐built conditions. CONSULTANT shall prepare a LOMR application package for the San Jose Docusign Envelope ID: 4E40C849-56AB-4487-B515-54A8FC82DE27 167
City of Goleta
Amendment No. 4 to Agreement No. 2019-023
Creek multipurpose path, Northern Segment. The LOMR package will include copies of the hydraulic model input and output, completed FEMA application forms, LOMR report, floodplain work map(s), and annotated DFIRM panel(s) showing the revised floodplains.
• Deliverables:
▪ LOMR application package
• Task 3.1.12: LOMR Follow-up: San Jose Creek Multipurpose Path (Northern Segment) - OPTIONAL - TBD
CONSULTANT shall coordinate with the CITY regarding the LOMR, including addressing written comments on the submittal. FEMA’s Online LOMC website will be used to electronically submit the LOMR application to FEMA after it has been approved by the CITY. CONSULTANT and will respond to FEMA comments on the LOMR application.
Public notice and/or individual property owner notification will be required by FEMA. A template will be prepared for the public notice and/or notification letter to be sent out to the community. A list of affected parcels will also be prepared.
• Deliverables:
▪ List of affected parcels and a template for the public notice and/or notification letter
• Task 3.2: Scour and Bank Protection Analysis and Memorandum (Southern and Northern Segments)
CONSULTANT shall complete calculations to determine the need for bank protection. If bank protection is required, parameters will be provided according to the FHWA publication HEC-23.
• Deliverables:
▪ Technical Memorandum documenting rock riprap locations.
• Task 3.3: Drainage Report (Southern and Northern Segments) CONSULTANT shall review the available data and prepare design calculations to assess the capacity of the existing drainage systems. CONSULTANT shall prepare the Drainage Report, which will include calculations to assess the need for drainage improvements. The results and design recommendations will be summarized in the Drainage Report. The report is expected to include the following:
Docusign Envelope ID: 4E40C849-56AB-4487-B515-54A8FC82DE27 168
City of Goleta
Amendment No. 4 to Agreement No. 2019-023
▪ Evaluation of the existing conditions, including:
• Evaluation of the existing conditions
• Unusual and special conditions
• Drainage mapping
• Proposed systems
CONSULTANT shall also conduct a field reconnaissance to assess the existing conditions in the vicinity of the Project site.
• Deliverables:
▪ Draft Drainage Report (PDF)
▪ Draft Final Drainage Report (PDF)
▪ Final Drainage Report (PDF and 3 hard copies)
• Task 3.4: Storm Water Data Report – Short Form (SWDR) (Southern Segment)
CONSULTANT shall prepare a Stormwater Data Report Short Form summarizing the Project impacts to water quality and recommended BMPs. CONSULTANT shall propose the permanent stormwater treatment BMPs. The report will be based on the PA&ED-level report and will be updated with the development of the PS&E.
CONSULTANT shall perform detailed calculations to complete the design and detail of treatment BMPs.
• Deliverables:
▪ Draft Stormwater Data Report (PDF)
▪ Draft Final Stormwater Data Report (PDF)
▪ Final Stormwater Data Report (PDF and 3 hard copies)
• Task 3.5: Geotechnical Engineering Study
Based upon finding during the PA&ED phase of this project, CONSULTANT proposes the following scope of services, which will generally include a field exploration, laboratory testing program, analyses, and report preparation. The proposed scope of work will include the following tasks:
Docusign Envelope ID: 4E40C849-56AB-4487-B515-54A8FC82DE27 169
City of Goleta
Amendment No. 4 to Agreement No. 2019-023
• Task 3.5.1: Mobilization, Research and Data Collection (Southern and Northern Segments)
Mobilization will include project set up, staff briefing, checking site accessibility, boring layout, clearance of utilities, and permitting. A preliminary map of proposed exploratory boring locations will be provided to the project team, prior to drilling. A field meeting will be arranged with the design team to confirm boring locations. Prior to the field meeting, CONSULTANT shall notify Underground Service Alert (USA) to arrange for marking of underground utilities within pertinent public rights-of-way and utility easements.
CONSULTANT shall obtain an encroachment permit from Caltrans to perform work along SR-217. It is assumed the CITY will not require additional permits. Borings will be in the shoulder to the extent possible; however, the use of temporary traffic control is anticipated.
• Task 3.5.2: Field Exploration Activities & Subsurface Investigation (Southern and Northern Segments)
The proposed boring program for the Southern Segment will include five deep borings ranging 60 to 100 feet. Three (3) shallow borings to 5 feet for collection bulk soil samples for R-value testing. These explorations will provide an evaluation of subsurface soil conditions for the proposed improvements. The boring locations will depend upon the available access. It is anticipated using a truck mounted drill rig for borings. Due to the needed depths of borings, portable equipment may not be feasible.
Temporary traffic control is expected for the proposed borings on State Route 217 and South Kellogg Ave.
The proposed boring program for the Northern Segment will include three borings and two CPTs to 60 feet. Two (2) shallow borings to 5 feet will drilled by a hand-auger for collection bulk soil samples for R-value testing. These explorations will provide an evaluation of subsurface soil conditions for the proposed improvements. The boring locations will depend upon the available access. Due to the needed depths of borings, portable equipment may not be feasible. Temporary traffic control is expected for the proposed borings on Calle Real. The remaining shallow borings and CPTs do not require traffic control.
CONSULTANT shall classify and continuously log subsurface soil conditions encountered in test borings at the time of drilling. Obtain "relatively undisturbed" samples of substrata from the soil borings. The soil borings will be drilled and capped in accordance with the permit requirements. Generally, the borings are required to be backfilled with cement grout. The cuttings will be drummed and hauled from the site.
Docusign Envelope ID: 4E40C849-56AB-4487-B515-54A8FC82DE27 170
City of Goleta
Amendment No. 4 to Agreement No. 2019-023
• Task 3.5.3: Laboratory Testing (Southern and Northern Segments) Laboratory tests shall be performed on selected soil samples to evaluate pertinent geotechnical engineering properties for design. Laboratory tests anticipated include moisture density, R-value, unconfined compression, gradation analyses, corrosion tests and Plasticity Index test.
• Task 3.5.4: Engineering Analyses (Southern and Northern Segments) CONSULTANT shall perform engineering analyses and develop design recommendations for the retaining walls and the multipurpose path. This will be based on the field and laboratory data. The wall types are not finalized at this time, however, soldier pile and lagging, tie-back system or conventional cast-in-place walls could be considered.
• Task 3.5.5: ADL and Lead Base Paint Testing and Report (Southern and Northern Segments)
CONSULTANT shall prepare ADL and Lead base paint testing for the Southern Segment and document findings in a report.
CONSULTANT shall prepare ADL testing for the Northern Segment and document findings in a report.
• Deliverables:
▪ ADL and Lead Base Paint Testing Report for the Southern Segment ▪ ADL Testing Report for the Northern Segment
• Task 3.5.6: Draft Geotechnical Report (Southern and Northern Segments) CONSULTANT shall prepare preliminary recommendations for the proposed pedestrian overcrossing foundations, retaining walls and pavement sections for the Southern Segment. Caltrans design guidelines will be referred to in the preparation of this report.
One report will be submitted combining the required geotechnical recommendations for project elements.
CONSULTANT shall also prepare preliminary recommendations for the proposed retaining walls and pavement sections for the Northern Segment. Caltrans design guidelines will be referred to in the preparation of this report. One report will be submitted combining the required geotechnical recommendations for project elements.
Docusign Envelope ID: 4E40C849-56AB-4487-B515-54A8FC82DE27 171
City of Goleta
Amendment No. 4 to Agreement No. 2019-023
• Task 3.5.7: Final Geotechnical Report (Southern and Northern Segments) CONSULTANT shall prepare a final report including design recommendations for the pedestrian overcrossing foundations, retaining walls and pavement sections based on review comments and updates after the draft report preparation pertaining to the Southern Segment.
CONSULTANT shall also prepare final report including design recommendations for retaining walls and pavement sections based on review comments and updates after the draft report preparation pertaining to the Northern Segment.
• Deliverables:
▪ Draft Foundation Report (One for the Southern Segment and One for the Northern Segment) PDF
▪ Final Foundation Report (One for the Southern Segment and One for the Northern Segment) PDF
• Task 3.6: Traffic Management Plan (TMP) (Southern and Northern Segments)
CONSULTANT shall prepare a Traffic Management Plan for the project in accordance with Caltrans guidelines and CITY circulation requirements. CONSULTANT shall coordinate with CITY, Caltrans and UPRR. Prior to developing the TMP, an initial meeting will be set up with Caltrans, UPRR and local agencies to receive concurrence on special criteria. Lane closure charts will be coordinated and obtained from Caltrans Transportation Management Division.
• Deliverables:
▪ Administrative Draft TMP PDF
▪ Draft TMP PDF
▪ Response matrix to review comments
▪ Final TMP PDF
▪ UPRR preliminary design documents
• Task 3.7: Storm Water Pollution Prevention Plan (SWPP) • CONSULTANT shall prepare a storm water pollution prevention plan to be submitted to the CITY. This is considered an initial SWPPP to obtain a Waste Discharge Identification (WDID) Number for the City. Since the City of Goleta is the legally responsible local agency, the City will add the Dewberry representative to SMARTS. The SWPPP includes applicable appendices.
Docusign Envelope ID: 4E40C849-56AB-4487-B515-54A8FC82DE27 172
City of Goleta
Amendment No. 4 to Agreement No. 2019-023
• Deliverables:
• Storm Water Pollution Prevention Plan
• Task 4: Utility Coordination (Southern and Northern Segments) • Task 4.1: Conflict Mapping (Southern and Northern Segments) CONSULTANT shall prepare conflict mapping (“B” Plans) and a “B” Letter for CITY review. Conflict mapping will be sent to the utility company showing the individual company’s facilities, marked in its corresponding color, and showing the anticipated utility conflicts.
The utility company is requested to respond within 30 days of receipt of the letter and to initiate relocation design. The utility company will be requested to provide relocation plans to resolve conflicts and an opinion of probable construction cost estimate of the relocation.
CONSULTANT shall work with the CITY to finalize utility agreements and certifications to satisfy federal funding requirements. This task includes reviewing relocation agreements for proper charges and fees and negotiating to correct advances, refunds and reimbursements. Final utility agreements will be included in the Right of Way Certification package.
CONSULTANT shall work with the CITY and Caltrans to prepare and submit the Project Engineer’s Certification of Utility Facilities to satisfy Caltrans federal funding requirements. This task includes reviewing utility company designs. Utility design is to follow the State Policy on High and Low Priority Underground Facilities. Certification documents will be prepared per Appendix LL of the Caltrans Project Development Procedures Manual.
When the relocation plans are received, CONSULTANT shall check the utility company relocation design against the latest project plans for conflicts. CONSULTANT shall send Final Plans (“C” Plans) and Notice to Owner (Caltrans Exhibit 14-d in the Local Assistance Procedures Manual) directing each facility to initiate relocation construction.
CONSULTANT shall coordinate and prepare utility certification documents.
• Deliverables:
▪ Utility Conflict Mapping
▪ Request for Relocation Plans Package (Utility Letter “B”) PDF ▪ Final Plans (Utility Letter “C”) along with a Notice to Owner PDF Docusign Envelope ID: 4E40C849-56AB-4487-B515-54A8FC82DE27 173
City of Goleta
Amendment No. 4 to Agreement No. 2019-023
▪ Right of Way Certification
• Task 4.2: Relocation Coordination (Southern and Middle Extent) CONSULTANT will work with the CITY to finalize utility agreements and certifications to satisfy federal funding requirements. This task includes reviewing relocation agreements for proper charges and fees and negotiating to correct advances, refunds and reimbursements. Final utility agreements will be included in the Right of Way Certification package.
CONSULTANT will work with the CITY and Caltrans to prepare and submit the Project Engineer’s Certification of Utility Facilities to satisfy Caltrans federal funding requirements. This task includes reviewing utility company designs. Utility design is to follow the State Policy on High and Low Priority Underground Facilities. Certification documents will be prepared per Appendix LL of the Caltrans Project Development Procedures Manual.
When the relocation plans are received, CONSULTANT will check the utility company relocation design against the latest project plans for conflicts. CONSULTANT will send Final Plans (“C” Plans) and Notice to Owner (Caltrans Exhibit 14-d in the Local Assistance Procedures Manual) directing each facility to initiate relocation construction.
CONSULTANT will coordinate and prepare utility certification documents.
• Deliverables:
▪ Utility Conflict Mapping
▪ Request for Relocation Plans Package (Utility Letter “B”) PDF ▪ Final Plans (Utility Letter “C”) along with a Notice to Owner PDF ▪ Right of Way Certification
• Task 5: Right of Way Services
• Task 5.1: Right of Way Requirements Map (Southern and Northern Segments)
CONSULTANT shall prepare a map showing the right of way requirements for the project alignment. The right of way requirement map will provide enough detail to support the right of way acquisition activities and will define property acquisition/easement areas required for the project.
• Deliverables:
▪ Right of Way Requirements Map PDF
Docusign Envelope ID: 4E40C849-56AB-4487-B515-54A8FC82DE27 174
City of Goleta
Amendment No. 4 to Agreement No. 2019-023
• Task 5.2: Property Owner Exhibits (Appraisal Maps) (Southern and Northern Segments)
After the required acquisitions and easements are established, CONSULTANT shall prepare an Appraisal Map to assist the right of way agent in obtaining appraisals for the affected properties. The appraisal map will describe the parcel, APN, and owner information, the area of right of way being acquired for both fee and easement acquisitions. Up to thirteen (13) property owner exhibits are included this scope of services, four (4) for the Southern Segment and nine (9) for the Northern Segment.
• Deliverables:
▪ Individual Property Owner Exhibits PDF
• Task 5.3: Appraisal Services (Northern and Southern Segments) CONSULTANT shall review title information pertaining to respective ownerships and will review drawings and other pertinent information relative to the parcel and prepare respective appraisals for this project. CONSULTANT shall inspect property personally with the owner (if possible) and document the inspection with photographs for use in the appraisal report. CONSULTANT shall prepare a narrative appraisal report that conforms to the Uniform Standards of Professional Appraisal Practice (USPAP) and the Code of Ethics of the Appraisal Institute and Caltrans Right of Way Manual. The appraisal study and report are intended to serve as an acquisition appraisal and will be prepared in a summary format consistent with the specifications for narrative appraisal reports.
• Deliverables:
▪ Appraisal Reports (For up to 10 parcels) – 2 for the Southern Segment and 8 for the Northern Segment - PDF
▪ Task 5.3a: Appraisal Services (UPRR Appraisal)
CONSULTANT shall provide revised appraisal for UPRR based on changed plans and legal descriptions. CONSULTANT shall review title information pertaining to respective ownerships and will review drawings and other pertinent information relative to the parcel.
▪ Deliverables:
• Revised Appraisal Report (UPRR) - PDF
Docusign Envelope ID: 4E40C849-56AB-4487-B515-54A8FC82DE27 175
City of Goleta
Amendment No. 4 to Agreement No. 2019-023
• Task 5.4: Appraisal Review Services (Northern and Southern Segments) CONSULTANT shall review appraisals in conformance with USPAP. CONSULTANT shall conduct a review of the appropriateness of the methodology, the accuracy of the data and the application of the approaches to value used in the appraisal. Refer to the correct edition of the Uniform Standards of Professional Appraisal Practice (USPAP) and the Caltrans Right of Way Manual, as applicable. Provide report comments and interface with the real property appraiser regarding concerns and/or request report changes for report compliance. Proofread and check for mathematical correctness.
• Deliverables:
▪ Appraisal Reports Review (for up to 10 parcels)– 2 for the Southern Segment and 8 for the Northern Segment - PDF
• Task 5.4a: Appraisal Review Services (UPRR Appraisal) CONSULTANT shall review revised appraisal for UPRR property in conformance with USPAP. CONSULTANT shall conduct a review of the appropriateness of the methodology, the accuracy of the data and the application of the approaches to value used in the appraisal. Refer to the correct edition of the Uniform Standards of Professional Appraisal Practice (USPAP) and the Caltrans Right of Way Manual, as applicable. CONSULTANT shall provide report comments and interface with the real property appraiser regarding concerns and/or request report changes for report compliance as well as proofread and check for mathematical correctness.
▪ Deliverables:
• Revised Appraisal Report Review (UPRR) - PDF
• Task 5.5: Acquisition Services (Northern and Southern Segments) CONSULTANT shall prepare offer packages for owner. Offer packages will include an offer letter, Appraisal Summary Statement, proposed Right of Way Agreement and Deed. These documents shall be presented to the CITY for review and pre-approval prior to presenting offers to property owners. After offer presentation, agreements with owner shall be pursued to finalize the right of way transfers. The work shall include agreement execution, deed notarization, escrow coordination, closing, deed recordation, title insurance issuance and funds distribution.
Docusign Envelope ID: 4E40C849-56AB-4487-B515-54A8FC82DE27 176
City of Goleta
Amendment No. 4 to Agreement No. 2019-023
• Task 5.6: Right of Way Data Sheets and Certification Documents (Northern and Southern Segments)
CONSULTANT shall prepare a Right of Way Data Sheet. Right of Way Data Sheets will conform to the Caltrans Right of Way Manual. CONSULTANT shall coordinate and prepare Right of Way Certification documents.
• Task 6: Structure Type Selection
• Task 6.1: Type Selection Report (Southern and Northern Segments) CONSULTANT shall prepare a Type Selection Report to summarize the options considered during the PA&ED phase, and make a recommendation in regard to the selected structure type for the pedestrian tunnel beneath SR 217, bridge crossing over San Jose Creek and retaining wall between the proposed multipurpose path and SR 217. The Type Selection Report will also make a recommendation regarding the selected retaining wall types for the walls along San Jose Creek underneath the US 101 bridge and wall types for the walls between US 101 and Calle Real. The type selection report will include discussion of the geotechnical studies, seismic criteria, hydraulic requirements (where required), aesthetic requirements, and will consider environmental, right-of-way, constructability, and construction cost impacts. The format and content for the type selection report will follow Caltrans Bridge Memos to Designers 1-29.
The Type Selection Report will include a General Plan for the preferred alternative and General Plan cost estimates for the structures and wall alternatives considered.
• Deliverables:
▪ Fourteen (14) hard copies of Type Selection Report
▪ Two (2) hard copies of Draft Foundation Plan
▪ Two (2) hard copies of Draft Final Hydraulics Report ▪ Four (4) hard copies of Preliminary Foundation Report ▪ One (1) electronic copy of Preliminary Foundation Report
• Task 6.2: Type Selection Meeting (Southern and Northern Segments) CONSULTANT shall attend one Type Selection Meeting with the CITY and Caltrans staff to obtain official approval of the bridge and retaining wall within Caltrans right-of- way.
Docusign Envelope ID: 4E40C849-56AB-4487-B515-54A8FC82DE27 177
City of Goleta
Amendment No. 4 to Agreement No. 2019-023
• Task 6.3: Post Type Selection Meeting (Southern and Northern Segments) CONSULTANT shall incorporate comments received on the type selection report and from the type selection meeting into the final type selection report. This task includes updating the Bridge General Plan, Foundation Plan and Engineer's opinion of probable costs for the preferred bridges and retaining walls based on comments received.
The chosen structure and wall alternative, once reviewed and approved by the CITY and Caltrans, will be the basis for the final design of the bridges and retaining walls.
• Deliverables:
▪ Fourteen (14) hard copies of Type Selection Review Meeting Summary ▪ Four (4) hard copies of Updated General Plan Estimate ▪ Thirty (30) hard copies of Updated General Plans for structures within Caltrans Right of Way
• Task 6.4: UPRR Preliminary Structures Submittal
CONSULTANT shall prepare and submit the following submittals to UPRR for the retaining walls within the UPRR right of way to obtain approval from UPRR:
• Task 6.4.1: UPRR Concept Plans
CONSULTANT shall submit the APS’s to UPRR to obtain approval of the proposed improvements within UPRR right of way.
• Task 6.4.2: UPRR 30% Submittal
Upon approval of the concept plans and completion of the 35% structure design, CONSULTANT shall submit the 30% submittal package to UPRR for approval.
• Task 6.4.3: UPRR 100% Submittal
Upon approval of the 30% submittal package by UPRR and 90% PS&E package, CONSULTANT shall submit the 100% design package to UPRR for approval.
• Deliverables:
▪ Fourteen (14) hard copies of Type Selection Review Meeting Summary ▪ Four (4) hard copies of Updated General Plan Estimate ▪ Thirty (30) hard copies of Updated General Plans for structures within Caltrans Right of Way
▪ UPRR Concept Plans Four (4) hard copies and PDF
Docusign Envelope ID: 4E40C849-56AB-4487-B515-54A8FC82DE27 178
City of Goleta
Amendment No. 4 to Agreement No. 2019-023
▪ UPRR 30% Submittal Four (4) hard copies and PDF
▪ UPRR 100% Submittal Four (4) hard copies and PDF
• Task 7: 60% Design
This task resolves and incorporates preliminary review comments made for the project included in the 60% PS&E. The purpose of this 60% task is to have a design that is detailed enough to meet the following key objectives:
▪ Facilitate Stakeholder Coordination
▪ Determine right of way requirements
▪ Submit documents for environmental permitting
▪ Develop a good opinion of probable construction cost ▪ Submittals for inclusion with Caltrans SR 217 and US 101 Bridge Replacement projects
CONSULTANT shall meet with the CITY, Caltrans and UPRR to resolve comments received from the preliminary submittal to be addressed in this design phase on the portions of the project included in the 60% PS&E. CONSULTANT shall coordinate with the CITY and Caltrans to perform constructability review and participate in a meeting to discuss findings. Resolved independent constructability review comments will be incorporated into 60% plans prior to submittal to Caltrans. CONSULTANT shall meet with District safety reviewers and coordinators to incorporate safety comments early in the process. Official Safety Review Committee meeting typically occurs at 95% design.
The portions of the project to be included in the development of the 60% PS&E are as follows:
For the Southern Segment design, the multipurpose path improvements to be constructed within State right of way and with the SR217 bridge replacement project include the culvert under SR217, retaining wall on west side of SR217 and multipurpose path within the limits of the SR217 bridge replacement project and tie-in area to the north, as necessary. Signed plans specifications and estimate for these items will be provided to Caltrans for inclusion into the SR217 bridge replacement bid package.
For the Northern Segment design, the multipurpose path improvements to be constructed within State right of way and with the US 101 bridge replacement project include walls and multipurpose path riding surface. The design and details for these items will be provided to Caltrans for inclusion into the US 101 bridge replacement bid package. The tie-in areas immediately to the north and south will also be considered.
The Caltrans submittal will exclude the areas outside of the Caltrans bridge project limits as well as bike path railings, fences, signs, and other multipurpose path elements.
Docusign Envelope ID: 4E40C849-56AB-4487-B515-54A8FC82DE27 179
City of Goleta
Amendment No. 4 to Agreement No. 2019-023
The portions of the project outside of the segments described above will be developed to 40% design. Plan sheets will be produced for these areas but will not have the detail specified for the 60% design as described under Task 7.2. The purpose of the 40% design is to have a design that is detailed enough to meet the following key objectives:
▪ Facilitate Stakeholder Coordination
▪ Determine right of way requirements
▪ Submit documents for environmental permitting
▪ Develop a good opinion of probable construction cost
60% design and final design for these portions of the project will take place in Phase II or the Final Design phase of the project.
• Task 7.1: Design Standard Decision Documents (Design Exceptions) (Southern and Northern Segments)
Caltrans approval is required for design exception to the Caltrans Highway Design Manual. Exceptions to Caltrans standards that have been identified in Design Standard Decision Documents (DSDD) at PA&ED phase will be verified, and additional exceptions will be addressed. CONSULTANT shall prepare a supplemental DSDD.
For approval of the geometrics and DSDD, design resolution meetings (up to 3) are anticipated. Plans will be distributed to the parties for the typical reviews and subsequently CONSULTANT and key decision-makers will meet to discuss issues.
Prior to adjourning the meetings, a plan and schedule will be developed to address issues left outstanding.
• Task 7.2: 60% Multipurpose Path Plans (Southern and Northern Segments) Building upon the comments received from the preliminary submittal and on the input from the CITY, Caltrans and UPRR made for the portions of the project included in the 60% PS&E CONSULTANT shall prepare the design plans. The plans will include physical definition of alignments, multipurpose path dimensions, typical sections, profiles, access control, right of way, design designations, control data, and retaining wall and culvert locations, cut and fill limits, preliminary striping, conform locations and impacts to adjacent properties and facilities.
The plans will provide the basis to finalize the design layout sheets and roadway geometry such that right of way needs, major utility relocations, preliminary opinion of probable construction costs and permit requirements for the project can be identified early in the process. Some of the issues that will be considered in transitioning to the final design are:
Docusign Envelope ID: 4E40C849-56AB-4487-B515-54A8FC82DE27 180
City of Goleta
Amendment No. 4 to Agreement No. 2019-023
▪ Compliance with ADA requirements
▪ Staging and traffic handling (Constructability)
▪ Coordination with Caltrans design team of the SR217 and US 101 bridge replacement projects
▪ Pavement Structural Sections
▪ Retaining wall locations
▪ Identification of environmental constraints
▪ Identification of required/expected permits
▪ Right of way requirements
▪ Utilities identified
CONSULTANT shall develop initial design cross sections. Design cross sections will not be part of the official plan set but will be submitted to the CITY and Caltrans for review.
The following sheets are anticipated in this task:
Sheet Name
60% Sheets
(Southern
Segment)
60% Sheets
(Northern
Segment)
Scale *
Title Sheet 1 1 None
Typical Cross Sections (X) 4 4 None
Key Map & Line Index (K) 1 1 None
Project Control 1 1 1”=200’
Layout (L) 10 5 1”=20’
Profile (P) 10 5 H:1”=20’
V:1”=5’
Construction Details (C) 5 5 1”=10’
Temp Water Pollution Control
Plan (WPC) 10 5 1”=50’
Temp Water Pollution Control
Details (WPCD) 2 2 None
Temp Water Pollution Control
Quantities (WPCQ) 2 2 N/A
Contour Grading (G) 10 5 1”=20’
Drainage Plans (D) 10 5 1”=20’
Drainage Profiles (DP) 10 5 H:1”=20’
V:1”=5’
Drainage Details (DD) 3 3
Drainage Quantities (DQ) 5 5 None
Docusign Envelope ID: 4E40C849-56AB-4487-B515-54A8FC82DE27 181
City of Goleta
Amendment No. 4 to Agreement No. 2019-023
Sheet Name
60% Sheets
(Southern
Segment)
60% Sheets
(Northern
Segment)
Scale *
Construction Area Signs (CS) 1 1 1”=200’
Stage Construction (SC) 4 4 1”=50’
Stage Construction and Traffic
Handling Plan (SC) 20 5 1”=20’
Stage Construction Details (SCD) 2 1 1”=10’
Stage Construction Quantities
(SCQ) 2 1 N/A
Detour Plans (DE) 4 N/A H:1”=20’
V:1”=5’
Erosion Control Legend (ECL) 1 1 N/A
Erosion Control Plans (EC) 10 5 1”=20’
Erosion Control Details (ECD) 2 2 1”=10’/None
Erosion Control Quantities (ECQ) 1 1 N/A
Pavement Delineation Plans (PD) 10 5 1”=20’
Pavement Delineation Details
(PDD) 2 2 None
Pavement Delineation Quantities
(PDQ) 3 3 N/A
Signing Plans (S) 10 5 1”=20’
Sign Details (SD) 2 2 None
Sign Quantities (SQ) 1 1 N/A
Summary of Quantities (Q) 4 4 N/A
Lighting Plan Culvert (E) 1 N/A 1”=40”
Lighting Plan S. Kellogg Ave (E) 1 N/A 1”=40’
Lighting Pedestrian Bridge -
OPTIONAL (E) 1 N/A 1”=40’
Lighting Plan (UPRR and US101) N/A 3 1”=40”
Rectangular Rapid Flashing
Beacon (RRFB) Plan (E) 1 N/A 1”=20’
Variable Message Sign (VMS)
Plan (E) 1 1 1”=20’
Electrical Quantity Sheets 1 1 N/A
Electrical Notes and Detail
Sheets 1 1 N/A
Total 170 103
* Scale of multipurpose path plan improvements to be included with the Caltrans US 101 and 217 Bridge Replacement Projects over San Jose Creek, will be coordinated with the Caltrans Design Teams.
Docusign Envelope ID: 4E40C849-56AB-4487-B515-54A8FC82DE27 182
City of Goleta
Amendment No. 4 to Agreement No. 2019-023
Prior to submittal, CONSULTANT shall combine roadway PS&E documents with the structures PS&E documents.
• Task 7.3 Lighting and Signal Design
• Task 7.3.1: Safety Lighting and RRFB Design (Southern and Northern Segments)
CONSULTANT shall prepare the design of safety lighting at the locations listed below and the inclusion of a proposed Rectangular Rapid Flashing Beacon (RRFB) at the location described below:
▪ Culvert Safety Lighting
▪ S. Kellogg Avenue Crossing and RRFB
▪ Multipurpose Path lighting on both ends of UPRR and US 101 Overcrossing
▪ Modification of existing street lighting system on Calle Real
The design will be developed using the latest City Standards and Caltrans Standard Plans and Specifications.
• Task 7.3.2: Safety Lighting at Pedestrian Bridge Crossing (Southern Segment) – OPTIONAL - TBD
CONSULTANT shall prepare the design of safety lighting for the pedestrian bridge crossing.
The design will be developed using the latest City Standards and Caltrans Standard Plans and Specifications.
• Task 7.3.3: Variable Message Sign (VMA) (Southern and Northern Segments) – OPTIONAL - TBD
CONSULTANT shall prepare Plans, Specs and Estimates for a proposed Variable Message Signs (VMS) for flood/fire waring at S. Kellogg Avenue crossing and at the location where the proposed multipurpose path reached Calle Real.
• Task 7.4: 60% Structure Design (Southern and Northern Segments) The Bridge and Retaining Wall designs for the portions of the project included in the 60% PS&E will be in accordance with Caltrans Bridge Design Specifications and applicable sections of the Caltrans Bridge Memo to Designers and Bridge Design Aids manuals. Current CITY and Caltrans design standards will be used. Seismic design will be performed in accordance with the Seismic Design Criteria 2.0 dated April 2019.
Docusign Envelope ID: 4E40C849-56AB-4487-B515-54A8FC82DE27 183
City of Goleta
Amendment No. 4 to Agreement No. 2019-023
• Task 7.5: 60% Structure Plans (Southern and Northern Segments) Detailing of plans will be in accordance with Caltrans Bridge Design Details Manual and City of Goleta Standards.
60% Structure plans will include developed retaining wall aesthetics as agreed upon at the preliminary design level for the portions of the project included in the 60% PS&E. It is anticipated that aesthetic treatment will be limited to standard formliner themes and will not require special corridor themes to be developed. The scope and fee are based on developing the following plan sheets:
Sheet Name (Southern
Segment)
Sheet Name (Northern
Segment)
1 Project Plan No. 1 Project Plan No. 1
2 Index to Plans Index to Plans
3 General Plan No. 1 -
Pedestrian Tunnel
General Plan No. 1 - RW 104
4 General Plan No. 2 -
Pedestrian Tunnel
General Plan No. 1 - RW 105
5 General Notes General Plan No. 2 - RW 105
6 Foundation Plan RW 105 - RW Details
7 Portal Entrance General Plan No. 1 - RW 106
8 Portal Exit General Plan No. 1 - RW 107
9 Wingwall Details General Plan No. 1 - RW 108
10 Typical Section General Plan No. 2 - RW 108
11 Section Details No. 1 General Plan No. 1 - RW 108A
12 Section Details No. 2 Foundation Plans
13 Section Details No. 3 General Plan No. 1 - RW 110
14 Lighting Details General Plan No. 2 - RW 110
15 Drainage Details General Plan No. 1 - RW 110A
16 Misc. Details General Plan No. 1 - RW 110B
17 General Plan No. 1 - Retaining
Wall
General Plan No. 1 - RW M111A
18 General Plan No. 2 - Retaining
Wall
General Plan No. 2 - RW M111A
19 Foundation Plan Foundation Plan - RW M111A
20 Retaining Wall Details General Plan No. 1 - RW M111B 21 General Plan No. 1 - Ped
Bridge
General Plan No. 2 - RW M111B
22 General Plan No. 2 - Ped
Bridge
Foundation Plan - RW M111B
23 General Notes General Plan No. 1 - RW C14A
24 Deck Contours General Plan No. 2 - RW C14A
25 Foundation Plan Foundation Plan - RW C14A
Docusign Envelope ID: 4E40C849-56AB-4487-B515-54A8FC82DE27 184
City of Goleta
Amendment No. 4 to Agreement No. 2019-023
Sheet Name (Southern
Segment)
Sheet Name (Northern
Segment)
26 Abutment 1 Layout General Plan No. 1 - RW C14B
27 Abutment 12 Layout General Plan No. 2 - RW C14B
28 Abutment Details Foundation Plan - RW C14B
29 Wingwall Details General Plan No. 1 - RW C13A
30 Typical Bent Layout General Plan No. 1 - RW C13B
31 Bent 5 Layout Soldier Pile - General Notes
32 Bent 6 Layout Soldier Pile Details No. 1
33 Bent Details No. 1 Soldier Pile Details No. 2
34 Bent Details No. 2 Soldier Pile Details No. 3
35 Closure Wall Details Soldier Pile Details No. 4
36 Typical Section No. 1 -
Concrete Slab
Pedestrian Rail Details No. 1
37 Typical Section No. 2 - Precast
Girders
Pedestrian Rail Details No. 2
38 Concrete Slab Reinforcement Architectural Details No. 1 39 Precast Girders Architectural Details No. 2
40 Misc. Details
41 Architectural Details No. 1
42 Architectural Details No. 2
• Task 7.6: Constructability Review (Southern and Northern Segments) Using the Caltrans Constructability Review Checklist, CONSULTANT shall perform the constructability review on the portions of the project included in the 60% PS&E. Senior engineer experienced with design and construction will conduct the review. Comments will be incorporated in the plans, specifications and estimate.
• Task 7.7: Structural Elements Design Check (Southern and Northern Segments)
CONSULTANT shall perform an independent design check of the bridge, culvert and retaining wall plans for the portions of the project included in the 60% PS&E, in conformance with typical Caltrans bridge design procedures. The checker will provide a list of comments and a marked-up set of plans to the designer. Upon completion of design check, discrepancies between the design and checker will be reconciled and plans updated for preparation of quantities, estimate and specifications. The final design will reflect agreement between the two engineers.
• Task 7.8: Special Provisions (Southern and Northern Segments) Draft outline technical special provisions will be prepared on the portions of the project included in the 60% PS&E for project elements within the scope of work per Caltrans Docusign Envelope ID: 4E40C849-56AB-4487-B515-54A8FC82DE27 185
City of Goleta
Amendment No. 4 to Agreement No. 2019-023
Standard Special Provisions, with modifications to coordinate with local agency Special Provisions. Boilerplate information for the specifications will be provided by the CITY for subsequent submittals.
• Task 7.9: Opinion of Probable Construction Cost (Southern and Northern Segments)
This opinion of probable construction cost will be based on quantity take-off calculations and unit cost information for items listed on the portions of the project included in the 60% PS&E. The unit cost data will be based on past relevant experience with similar projects; including current local agency cost data, latest version of Caltrans Contract Cost Data and recent bid summaries. The opinion of probable construction cost at this phase will be in bid item format with 10% to 15% contingency.
• Deliverables:
▪ Full size plans (City = 5 hard copies; Caltrans = 20 hard copies) ▪ Half size plans (City = 5 hard copies; Caltrans = 20 hard copies) ▪ Technical Special Provisions (City = 5 hard copies; Caltrans = 5 copies) ▪ Opinion of Probable Construction Cost (City = 5 hard copies; Caltrans = 5 hard copies)
▪ Electronic copy on CD
▪ Submittals for inclusion with Caltrans SR 217 and US 101 Bridge Replacement projects
• Task 8: Permit Support
CONSULTANT shall coordinate and prepare permit applications for the project.
CONSULTANT shall provide coordination and support to obtain permit approval.
Support includes attending meetings, field-visits, update to applications, preparation of additional exhibits and plan updates, specification revision, and development of mitigation planting conceptual plan. The following permits are anticipated to be required.
• Task 8.1: Nationwide Permit Verification – Clean Water Act, Section 404 – (Northern and Southern Segments)
CONSULTANT shall work with the City to schedule a pre-application meeting with the US Army Corps of Engineers (Corps) regarding the Nationwide Permit (NWP). After the pre-application meeting, CONSULTANT shall prepare a Preconstruction Notification (PCN) to submit to the Corps that details impacts and conceptual mitigation measures or a mitigation plan. The application package will include the Aquatic Resources Delineation Report previously prepared for the CEQA/NEPA process, and the Biological Docusign Envelope ID: 4E40C849-56AB-4487-B515-54A8FC82DE27 186
City of Goleta
Amendment No. 4 to Agreement No. 2019-023
Opinion obtained from the US Fish and Wildlife Service (USFWS) during the CEQA/NEPA process. The PCN ultimately requests verification that the project can be authorized using the specified NWP(s). CONSULTANT shall also submit the Aquatic Resources Delineation and request concurrence by the Corps.
• Task 8.2: Water Quality Certification – Clean Water Act, Section 401(Northern and Southern Segments)
CONSULTANT shall prepare an application package for submittal to the Regional Water Quality Control Board (RWQCB). The application package will include an analysis of the impacts to waters of the State associated with the project. A processing fee must be included with the submittal (to be provided by the CITY; the amount to be determined during application preparation).
• Task 8.3: Streambed Alteration Agreement – Fish and Game Code, Section 1602 (Northern and Southern Segments)
CONSULTANT shall prepare a Lake and Streambed Alteration Agreement application package for submittal to California Department of Fish and Wildlife (CDFW). This application package will include a summary of impacts to the CDFW jurisdiction associated with the project. It will also include a restoration plan which will be included as mitigation for impacts to riparian habitat. The application package will also include a bio-acoustical analysis for in-water special status species; this analysis will assess the use of pile-driving activities in saturated soils to determine effects on special status species within San Jose Creek. CONSULTANT shall assist the CITY in negotiating mitigation and will prepare a conceptual planting plan. A processing fee must be included with the submittal (to be provided by the CITY; the amount to be determined during application preparation).
• Task 8.4: Consolidated Coastal Development Permit – Santa Barbara County and Coastal Commission (Southern Extent)
CONSULTANT shall coordinate with Santa Barbara County to obtain a letter concurrence to complete a Consolidated Coastal Development Permit. CONSULTANT shall prepare the permit application packages for submittal to the County. A combined Coastal Development Permit application will be submitted to the California Coastal Commission that covers the County.
CONSULTANT shall prepare correspondence and exhibits to communicate and coordinate proposed improvements with the California Coastal Commission to assist the CITY in obtaining the permit.
Docusign Envelope ID: 4E40C849-56AB-4487-B515-54A8FC82DE27 187
City of Goleta
Amendment No. 4 to Agreement No. 2019-023
• Task 9: 95% PS&E*-
This task resolves and incorporates 60% review comments. Additional details and information shall be added. For the portion of the multipurpose path to be constructed by Caltrans, CONSULTANT shall coordinate review/comment cycles with the Caltrans Office Engineer (OE) as part of the Log-in process. This task includes conducting an official safety review with Caltrans Safety Review Committee and incorporating review comments into 100% PS&E.
CONSULTANT shall develop design cross sections. Design cross sections will not be part of the official plan set but will be submitted to the CITY and Caltrans for review.
• Task 9.1: 95% Multipurpose Path Plans (Southern and Northern Segments) The following sheets are anticipated for this task:
Sheet Name
95% Sheets
(Southern
Segment)
95% Sheets
(Northern
Segment)
Scale *
Title Sheet 1 1 None
Typical Cross Sections (X) 4 4 None
Key Map & Line Index (K) 1 1 None
Project Control 1 1 1”=200’
Layout (L) 10 5 1”=20’
Profile (P) 10 5 H:1”=20’
V:1”=5’
Construction Details (C) 5 5 1”=10’
Temp Water Pollution
Control Plan (WPC) 10 5 1”=50’
Temp Water Pollution
Control Details (WPCD) 2 2 None
Temp Water Pollution
Control Quantities (WPCQ) 2 2 N/A
Contour Grading (G) 10 5 1”=20’
Drainage Plans (D) 10 5 1”=20’
Drainage Profiles (DP) 10 5 H:1”=20’
V:1”=5’
Drainage Details (DD) 3 3 None
Drainage Quantities (DQ) 5 5 None
Construction Area Signs
(CS) 1 1 1”=200’
Stage Construction (SC) 4 4 1”=50’
Docusign Envelope ID: 4E40C849-56AB-4487-B515-54A8FC82DE27 188
City of Goleta
Amendment No. 4 to Agreement No. 2019-023
Sheet Name
95% Sheets
(Southern
Segment)
95% Sheets
(Northern
Segment)
Scale *
Stage Construction and
Traffic Handling Plan (SC) 20 5 1”=20’
Stage Construction Details
(SCD) 2 1 1”=10’
Stage Construction
Quantities (SCQ) 2 1 N/A
Detour Plans (DE) 4 N/A H:1”=20’
V:1”=5’
Erosion Control Legend
(ECL) 1 1 N/A
Erosion Control Plans (EC) 10 5 1”=20’
Erosion Control Details
(ECD) 2 2 1”=10’/None
Erosion Control Quantities
(ECQ) 1 1 N/A
Pavement Delineation Plans
(PD) 10 5 1”=20’
Pavement Delineation
Details (PDD) 2 2 None
Pavement Delineation
Quantities (PDQ) 3 3 N/A
Signing Plans (S) 10 5 1”=20’
Sign Details (SD) 2 2 None
Sign Quantities (SQ) 1 1 N/A
Summary of Quantities (Q) 4 4 N/A
Lighting Plan Culvert (E) 1 N/A 1”=40”
Lighting Plan S. Kellogg Ave
(E) 1 N/A 1”=40’
Lighting Pedestrian Bridge -
OPTIONAL (E) 1 N/A 1”=40’
Lighting Plan (US101) N/A 3 1”=40”
Rectangular Rapid Flashing
Beacon (RRFB) Plan (E) 1 N/A 1”=20’
Variable Message Sign
(VMS) Plan (E) 1 1 1”=20’
Electrical Quantity Sheets 1 1 N/A
Electrical Notes and Detail
Sheets 1 1 N/A
Total 170 103
Docusign Envelope ID: 4E40C849-56AB-4487-B515-54A8FC82DE27 189
City of Goleta
Amendment No. 4 to Agreement No. 2019-023
* Scale of multipurpose path plan improvements to be included with the Caltrans US 101 and 217 Bridge Replacement Projects over San Jose Creek, will be coordinated with the Caltrans Design Teams.
Prior to submittal, CONSULTANT shall combine roadway PS&E documents with the structures PS&E documents.
• Task 9.2: 95% Structure Plans (Southern and Northern Segments) The 95% PS&E design phase will have a separate QC design team perform independent structural and quantity calculations, and conduct an independent check of the structural plans, opinion of probable construction cost, working day schedule, and specifications. The check will include an interdisciplinary review of the project documents to coordinate design properly. In the 95% PS&E design phase, review comments will be addressed on the portions of the project included in the 95% PS&E, and outstanding design issues will be finalized. 95% plans, technical specifications and opinion of probable construction cost will be prepared. Design activities will be completed. The PS&E package will be prepared for review. Tasks include:
▪ Address 60% Submittal Comments
▪ CONSULTANT shall coordinate with CITY and Caltrans.
▪ Prepare Independent Check Calculations
▪ Independently Check Plans and Details
▪ Independently Check of Draft Structure Specifications ▪ Reconcile Design with Independent Check
▪ Update Plans and Details to reflect Independent Check comments ▪ Prepare Independent Check Quantity Calculations
▪ Reconcile Design Quantities with Independent Check Quantities ▪ Independently check, reconcile, and update Working Day Schedule ▪ Update Opinion of Probable Construction Cost
▪ Submit 95% PS&E
The 95% Structure Plan sheets and total count are anticipated to be the same as for the 60% submittal.
• Task 9.3: Constructability Review (Southern and Northern Segments) Using the Caltrans Constructability Review Checklist, CONSULTANT shall perform the constructability review on the portions of the project included in the 95% PS&E. Senior engineer experienced with design and construction will conduct the review.
Docusign Envelope ID: 4E40C849-56AB-4487-B515-54A8FC82DE27 190
City of Goleta
Amendment No. 4 to Agreement No. 2019-023
• Task 9.4: Updated Special Provisions (Southern and Northern Segments) Updated technical provisions will be prepared for project elements on the portions of the project included in the 95% PS&E within the scope of work per Caltrans Standard Special Provisions, with modifications to coordinate with local agency Special Provisions.
• Task9.5: Updated Opinion of Probable Construction Cost (Southern and Northern Segments)
This task updates the 60% opinion of probable construction cost for the portions of the project included in the 95% PS&E based on updated quantity take-off calculations for items listed. The opinion of probable construction cost at this phase will be in bid item format with 10% contingency.
• Deliverables:
▪ Full size plans (City = 5 hard copies; Caltrans = 20 hard copies) ▪ Half size plans (City = 5 hard copies; Caltrans = 20 hard copies) ▪ Special Provisions (City = 5 hard copies; Caltrans = 5 copies) ▪ Opinion of Probable Construction Cost (City = 5 hard copies; Caltrans = 5 hard copies)
▪ Design Cross Sections (Electronic)
▪ Electronic copy on CD
▪ Submittals for inclusion with Caltrans SR 217 and US 101 Bridge Replacement projects
▪ Task 9.6 : Initial 90% PS&E
Requested by Caltrans, CONSULTANT shall develop an additional submittal. Submittal includes plans, design cross sections, specifications, and opinion of probable construction cost for the Southern Segment.
▪ Task 9.7: US 101 Separate PS&E (Northern Segment)
CONSULTANT shall prepare separate plans and construction cost for work within the US 101 right of way for inclusion in the Caltrans US 101 Bridge Replacement Project.
Plans include path and retaining wall design and details. Quantities and opinion of probable construction cost are included. Technical specification review to be completed.
Coordination includes meetings with Caltrans Design, Hydraulics and Structure to incorporate the path design as part of the bridge project. Includes support to Caltrans during construction.
Docusign Envelope ID: 4E40C849-56AB-4487-B515-54A8FC82DE27 191
City of Goleta
Amendment No. 4 to Agreement No. 2019-023
▪ Task 9.8: Calle Real Intersection Improvements
CONSULTANT shall provide additional design to extend the path to the Calle Real/Kellogg intersection. Additional work includes update to intersection lighting and signals. To avoid utilities, the Calle Real intersection design will be revised. Quantities and opinion of probable construction cost will be revised to match plan changes.
▪ Task 9.9: Batch Plant Wall
CONSULTANT shall prepare a conceptual wall design and conceptual opinion of probable construction cost for CITY review. The wall would separate the Northern Segment path from the batch plant.
▪ Task 9.10: Mitigation Planting Plans
CONSULTANT shall prepare updated mitigation planting plans to accommodate project mitigation requirements. In addition, CONSULTANT will prepare tree removal and planting plan exhibits for regulatory agency and Caltrans approval. CONULTANT shall review the Contractor Scope of Work for mitigation work prepared by Rincon and coordinate revisions.
▪ Task 9.11: UPRR Separate PS&E
CONSULTANT shall prepare separate (stand-alone) plans, specifications and estimate for the work within UPRR right of way. As required by UPRR, a steel canopy design will also be completed. CONSULTANT shall perform independent structural design and quantity calculations for the canopy, and conduct an independent check of the structural plans and technical specifications. Design work within UPRR right of way will be completely removed from the Northern Segment path plans. Includes response to CITY and UPRR review comments, multiple revisions to plans, technical specifications, and opinion of probable construction cost, and coordination with CITY and UPRR.
▪ Task 9.12: Culvert CCO PS&E (Southern Segment)
CONSULTANT shall prepare separate (stand-alone) plans, technical specifications, and opinion of probable construction cost for the culvert work within Caltrans SR 217 right of way. CONSULTANT shall conduct an independent check of the structural plans and specifications. The culvert is planned to be incorporated in the Caltrans SR 217 Bridge Replacement Project. New culvert design work will be removed from the Southern Segment path plans and the culvert will be shown to be constructed by others. Includes response to Caltrans review comments, Division of Structures submittals, multiple revisions to plans, technical specifications, opinion of probable construction cost, and coordination with CITY and Caltrans.
▪ Deliverables:
• Full size plans (PDF)
• Half size plans (PDF)
Docusign Envelope ID: 4E40C849-56AB-4487-B515-54A8FC82DE27 192
City of Goleta
Amendment No. 4 to Agreement No. 2019-023
• Technical Special Provisions (Word and PDF)
• Opinion of Probable Construction Cost (PDF)
• Design Cross Sections (PDF)
• Responses to Comments (if required) (PDF)
• Task 10: 100% PS&E (Ready-To-List)
This task resolves and incorporates 95% review comments. CONSULTANT shall coordinate with CITY and Caltrans. Details and information will be refined to complete the final PS&E documents. Final approval from agencies will be obtained during this phase of the work.
CONSULTANT shall update design cross sections. Design cross sections will not be part of the official plan set but will be submitted to the CITY and Caltrans for review.
• Task 10.1: 100% Roadway Plans (Southern and Northern Segments) The 100% Roadway Plan sheets and total count are anticipated to be the same as for the 95% submittal.
• Task 10.2: 100% Structure Plans (Southern and Northern Segments) The following tasks are included in this submittal:
▪ Address 95% Submittal comments on the portions of the project included in the 95% PS&E
▪ Independently check and reconcile changes from 95% Submittal ▪ Update calculations, independent calculations, quantity calculations, independent quantity calculations, opinion of probable construction cost and working day schedule
▪ Update plans, details and specifications
▪ Submit Draft 100% PS&E
▪ Address Draft 100% Submittal comments
▪ Submit Final PS&E
The 100% Structure Plan sheets and total count are anticipated to be the same as for the 95% submittal.
Docusign Envelope ID: 4E40C849-56AB-4487-B515-54A8FC82DE27 193
City of Goleta
Amendment No. 4 to Agreement No. 2019-023
• Task 10.3: Special Provisions (Southern and Northern Segment) Updated technical provisions will be prepared for project elements within the scope of services per Caltrans Standard Special Provisions, with modifications to coordinate with local agency Special Provisions for the portions of the project included in the 100% PS&E.
• Task 10.4: Opinion of Probable Construction Cost (Southern and Northern Segment)
This task updates the 95% opinion of probable construction cost based on refined quantity take-off calculations for items listed for the portions of the project included in the 100% PS&E. The opinion of probable construction cost at this phase will be in bid item format with 5% contingency.
• Task 10.5: Construction Schedule (Southern and Northern Segment) With input from the CITY and Caltrans, CONSULTANT shall prepare a preliminary critical path method (CPM) construction schedule for the portions of the project included in the 100% PS&E.
• Deliverables:
▪ Full size plans (City = 5 hard copies; Caltrans = 20 hard copies) ▪ Half size plans (City = 5 hard copies; Caltrans = 20 hard copies) ▪ Special Provision (City = 5 hard copies; Caltrans = 5 copies) ▪ Opinion of Probable Construction Cost (City = 5 hard copies; Caltrans = 5 hard copies)
▪ Preliminary Construction Schedule (Electronic copy)
▪ Design Cross Sections
▪ Electronic copy on CD
▪ Submittals for inclusion with Caltrans SR 217 and US 101 Bridge Replacement projects
▪ Task 10.6: US 101 Separate PS&E (Northern Segment)
CONSULTANT shall complete plans and opinion of probable construction cost for work within the US 101 right of way for inclusion in the Caltrans US 101 Bridge Replacement Project. Plans include path and retaining wall design and details. Quantities and opinion of probable construction cost are included. Coordination includes meetings with Caltrans Design, Hydraulics and Structure to incorporate the path design as part of the bridge project. Includes support to Caltrans during construction.
Docusign Envelope ID: 4E40C849-56AB-4487-B515-54A8FC82DE27 194
City of Goleta
Amendment No. 4 to Agreement No. 2019-023
▪ Task 10.7: UPRR Separate PS&E
CONSULTANT shall update plans, technical specifications, and opinion of probable construction cost for the work within UPRR right of way. The steel canopy design will also be updated. CONSULTANT shall perform independent structural design and quantity calculations for the canopy, and conduct an independent check of the structural plans and technical specifications. Design work within UPRR right of way will be completely removed from the Northern Segment path plans. Includes response to CITY and UPRR review comments, multiple revisions to plans, technical specifications, and opinion of probable construction cost, and coordination with CITY and UPRR.
▪ Task 10.8: Culvert CCO PS&E (Southern Segment)
CONSULTANT shall update plans, technical specifications, and opinion of probable construction cost for the culvert work within Caltrans SR 217 right of way.
CONSULTANT shall conduct an independent check of the structural plans and specifications. The culvert is planned to be incorporated in the Caltrans SR 217 Bridge Replacement Project. New culvert design work will be removed from the Southern Segment path plans and the culvert will be shown to be constructed by others. Includes response to Caltrans review comments, Division of Structures submittals, multiple revisions to plans, technical specifications, and opinion of probable construction cost, and coordination with CITY and Caltrans. Includes update to opinion of probable construction cost for purpose of CITY/Caltrans Cooperative Agreement.
▪ Task 10.9: Southern Segment Separate PS&E
CONSULTANT shall prepare separate plans and opinion of probable construction cost for the Southern Segment work without the culvert work. The culvert will be shown to be constructed by others. Includes response to CITY and Caltrans review comments, Division of Structures submittal, update to technical specification and opinion of probable construction cost, and coordination with CITY and Caltrans.
Supplemental to culvert work, CONSULTANT shall update plans and opinion of probable construction cost for the Southern Segment work without retaining wall (RW19) work. The retaining wall will be shown to be constructed by others. Includes response to CITY and Caltrans review comments, Division of Structures submittal, update to technical specification and opinion of probable construction cost, and coordination with CITY and Caltrans.
▪ Task 10.10: Northern Segment Separate PS&E
CONSULTANT shall prepare separate plans and construction cost for the Northern Segment work without the work within UPRR right of way. Includes response to CITY and Caltrans review comments, update to technical specification and opinion of probable construction cost, and coordination with CITY and Caltrans.
Docusign Envelope ID: 4E40C849-56AB-4487-B515-54A8FC82DE27 195
City of Goleta
Amendment No. 4 to Agreement No. 2019-023
• Deliverables:
• Full size plans (PDF)
• Half size plans (PDF)
• Technical Special Provisions (PDF and Word)
• Opinion of Probable Construction Cost (PDF))
• Design Cross Sections (PDF)
• Responses to Comments (PDF)
• Task 11: Final Bid Documents (Final PS&E) (Part of Ready-To-List) (Southern and Middle Extent)
This task incorporates minor comments from the 100% review. Details and information will be refined to complete the final bid documents including plans, specifications and opinion of probable construction cost. Included in this final bid document package will be one set of stamped plans, a set of camera-ready project special provisions and a disk containing the electronic files for the project, special provisions and engineer’s opinion of probable construction cost. Resident engineer and surveyor information will also be submitted at this stage. Final, stamped geotechnical and other engineering reports will be submitted with the final bid documents.
CONSULTANT will prepare material handout information to be provided with bid documents per Caltrans Highway Design Manual and PS&E guidelines.
CONSULTANT will coordinate final approval of:
▪ Utility certification
▪ Right of way certification
▪ Cost Estimate Certification
▪ ADA Certification
▪ Environmental permits
▪ Storm Water Data Report
▪ TMP
▪ Task 11.1: UPRR Separate PS&E
CONSULTANT shall update plans, technical specifications, and opinion of probable construction cost for the work within UPRR right of way. The steel canopy design will also be updated. Includes response to CITY and UPRR review comments, revisions to Docusign Envelope ID: 4E40C849-56AB-4487-B515-54A8FC82DE27 196
City of Goleta
Amendment No. 4 to Agreement No. 2019-023
plans, technical specifications, and opinion of probable construction cost, and coordination with CITY and UPRR.
▪ Task 11.2: Culvert CCO PS&E (Southern Segment)
CONSULTANT shall finalize plans, technical specifications, and opinion of probable construction cost for the culvert work within Caltrans SR 217 right of way. Includes response to CITY and Caltrans review comments, Division of Structures submittal, revisions to plans, technical specifications, and opinion of probable construction cost, and coordination with CITY and Caltrans. Includes update to opinion of probable construction cost for purpose of CITY/Caltrans Cooperative Agreement. Includes support to Caltrans during construction.
Supplemental to Culvert CCO, CONSULTANT shall finalize plans, technical specifications, and opinion of probable construction cost for retaining wall (RW19) work within Caltrans SR 217 right of way. Includes response to CITY and Caltrans review comments, Division of Structures submittal, revisions to plans, technical specifications, and opinion of probable construction cost, and coordination with CITY and Caltrans.
Includes update to opinion of probable construction cost for purpose of CITY/Caltrans Cooperative Agreement. Includes support to Caltrans during construction.
CONSULTANT shall prepare plans in Microstation (DGN format). This includes conversion from AutoCAD to Microstation, clean up, reformatting, checking, and replotting.
▪ Task 11.3: RTL PS&E
For Caltrans approval, CONSULTANT shall finalize Southern and Northern Segment plans, technical specification, and opinion of probable construction cost. Submittal will be combined into one plan set. Includes response to Caltrans review comments, and coordination with CITY and Caltrans.
▪ Task 11.4: CITY Bid Package
CONSULTANT shall incorporate final CITY comments and finalize Southern and Northern Segment plans, technical specification, and opinion of probable construction cost. Submittal will be combined into one plan set. Includes response to CITY final review comments, and coordination with CITY and Caltrans. This scope includes up to one (1) unit cost update prior to project advertisement.
▪ Task 11.5: Caltrans Standards Update
CONSULTANT shall complete up to one (1) update to plans, specifications and bid items per Caltrans Standards update prior to project advertisement.
• Deliverables:
• Full size plans (PDF)
Docusign Envelope ID: 4E40C849-56AB-4487-B515-54A8FC82DE27 197
City of Goleta
Amendment No. 4 to Agreement No. 2019-023
• Half size plans (PDF)
• Technical Special Provisions (PDF and Word)
• Opinion of Probable Construction Cost (PDF and Excel) • Construction Staking Documents and Design Cross Sections • Preliminary Construction Schedule (Electronic copy)
• Final Engineering Reports
• Material Handout
• Electronic copy on CD
• Task 12: Construction Staking Package (Southern and Middle Extent) CONSULTANT will coordinate with Caltrans Survey department to prepare construction staking package documents using the final approved plans as a base. Staking package documents will be prepared in conformance with the requirements of the Caltrans District 5 Survey Department. The construction staking package documents services will consist of:
▪ Coordinate with D5 Survey
▪ Prepare stake listings
▪ Prepare final cross sections
▪ Prepare final DTM surface
▪ Prepare horizontal and vertical alignments
▪ Prepare alignment descriptions
Assumptions:
▪ Attend up to two (2) coordination meetings with District 5 Survey Department
• Deliverables:
• Draft Stake listings (one hard copy)
• Full size cross-sections (one hard copy)
• Half size cross-sections (one hard copy)
• Electronic cross-sections
• Electronic finished DTM surfaces
• Horizontal alignments and profiles
Docusign Envelope ID: 4E40C849-56AB-4487-B515-54A8FC82DE27 198
City of Goleta
Amendment No. 4 to Agreement No. 2019-023
• Horizontal alignment descriptions for centerline alignment (one hard copy)
• Task 13: Resident Engineer Pending File and Surveyor Information (Southern and Middle Extent)
CONSULTANT will develop a resident engineer file per Caltrans ready to list guidelines and submit to the CITY and Caltrans. Part of the resident engineer file is surveyor information pertaining to horizontal and vertical controls, calculations, methodologies and output. Depending on the available data, CONSULTANT will document information electronically and submit it on disk.
• Deliverables:
• Resident Engineer’s Pending File and Surveyor Information (5 hard copies)
• Electronic copy on CD
• Task 14: Bidding Assistance and Design Construction Support (Southern and Middle Extent – OPTIONAL - TBD)
Upon completion of the final design phase of the project, CONSULTANT will provide Bidding Assistance. CONSULTANT will assist with the preparation of required addenda to be distributed to the bidders and respond to technical questions relative to the plans, special provisions, and quantity estimates. Bidding assistance will be billed on a time and materials basis.
During the construction phase of this project, CONSULTANT will provide Engineering Design Construction Support services. These services may include the following:
▪ Attend the project pre-construction meeting
▪ Attend partnering session
▪ Attend up to four (4) additional meetings/site visits during construction ▪ Additional construction support service could include the following:
▪ Provide consultation and interpretation of the construction documents ▪ Review and comment on contract change orders
▪ Prepare minor plan revisions necessitated by contract change orders ▪ Review contractor submittals and shop drawings
▪ Respond to technical contractor requests for information ▪ Assist with project closeout and post audits
Docusign Envelope ID: 4E40C849-56AB-4487-B515-54A8FC82DE27 199
City of Goleta
Amendment No. 4 to Agreement No. 2019-023
Construction support hours will be billed on a time and materials basis. The hours provided for this scope and fee are preliminary placeholders. Work in this task will need to be revisited after PS&E is completed when more is known about the project. This task will also need to be revisited with the Construction Management Team so there is not scope overlap.
▪ Task 14.1: Construction Support for Culvert CCO
During the construction phase of the culvert by Caltrans, CONSULTANT shall provide Engineering Design Construction Support services. These services may include the following:
▪ Attend the project pre-construction meeting
▪ Attend up to one (1) additional meeting/site visit during construction ▪ Additional construction support service could include the following:
• Provide consultation and interpretation of the construction documents • Review and comment on contract change orders
• Prepare minor plan revisions necessitated by contract change orders • Review contractor submittals and shop drawings
• Respond to technical contractor requests for information
• Task 15: Record Drawings (Southern and Middle Extent – OPTIONAL - TBD) At project’s completion CONSULTANT shall prepare record drawings at the end of the construction phase to incorporate field changes provided by the Resident Engineer. It is assumed that one (1) set of record drawings will be developed based one consolidated redline input set from the CITY and Caltrans.
▪ Task 15.1: Record Drawings for Culvert CCO
CONSULTANT shall prepare record drawings at the end of the culvert construction by Caltrans to incorporate field changes provided by the Resident Engineer. It is assumed that one (1) set of record drawings will be developed based one consolidated redline input set from the CITY and Caltrans.
• Deliverables:
• Record Drawings (PDF)
Docusign Envelope ID: 4E40C849-56AB-4487-B515-54A8FC82DE27 200
City of Goleta
Amendment No. 4 to Agreement No. 2019-023
▪ Task 16: Potholing
CONSULTANT shall conduct potholing at the Northern Segment and Southern Segment to locate utilities within the project footprint that may be in conflict with improvements. Field work will require obtaining CITY and Caltrans Encroachment Permits.
• Deliverables:
• Field Report Information (PDF)
• Scope Assumptions:
• Southern Segment Assumptions
▪ For hydrology/hydraulics analysis, no Conditional Letter of Map Revision (CLOMR)/Letter of Map Revision (LOMR) is needed for this project and a no- rise certification will be prepared to evaluate proposed improvements. ▪ In the event FEMA does not accept a no-rise certification for the proposed improvements, it is assumed that the multipurpose path geometry will be incorporated into the FEMA LOMR in Task 3.1.3 and 3.1.4. ▪ The CITY will waive encroachment permit fees for services to be performed as part of this project.
▪ Hydraulic model of the existing San Pedro Creek is not included as part of this scope of work.
▪ For hydrology/hydraulics analysis, the As‐Built Redlined plans of the Flood Control/Fish Passage project are sufficient for FEMA, and no additional survey of the constructed project is needed.
▪ For hydrology/hydraulics analysis, a LOMR application pertaining to the Flood Control/Fish Passage project will be submitted and processed through the FEMA Online LOMC website. No hard copies of the LOMR application will be created. FEMA review fee for a LOMR is subject to change; the current fee for an online submittal is included in the fee estimate as part of this scope of work. A FEMA review fee higher than the fee estimate will need to be paid by the CITY.
▪ For hydrology/hydraulics analysis, and interior drainage analysis for the project floodwalls is not included in this scope of work. ▪ For Task 3.1.7, it is assumed that no updated Location Hydraulic Study (LHS)/Summary Floodplain Encroachment Report (SFER) forms are required and no bridge scour calculations and bank protection sizing are to be updated or completed as part of this scope of work.
Docusign Envelope ID: 4E40C849-56AB-4487-B515-54A8FC82DE27 201
City of Goleta
Amendment No. 4 to Agreement No. 2019-023
▪ For survey and mapping control, performance of datum shift to conform to Caltrans datum used for the SR 217 bridge replacement project does not include a vertical shift.
▪ Type Selection Report for proposed structures will be based on Advance Planning Study prepared during PA&ED phase.
▪ Formal Type Selection Meeting with Caltrans will be required for culvert under SR217.
▪ Structures outside of Caltrans right of way will not require a formal type selection meeting.
▪ For structures, it is assumed that aesthetic treatment will generally match the recently constructed Goleta Beach Park Bridge replacement and the Caltrans SR217 bridge replacement over San Jose Creek.
▪ Lighting for the proposed culvert under SR 217 is assumed to be solar- powered but is subject to the availability of solar-powered tunnel lights. If solar-powered tunnel lights are not available in the market, AC powered tunnel lights will be proposed instead, and it is assumed that a new service connection will be needed.
▪ The variable message signs at S. Kellogg crossing will be connected to a controller, which will be powered by AC, it is assumed that a new service connection will be needed for this variable message sign. Safety lighting and RRFB at this crossing location are proposed to be solar powered. ▪ Consolidated Coastal Development Permit. It is anticipated that no other permits from the County will be required. However, if the County determines that a Use Determination, Development, and Coastal Development Permits are required through the County, then it is anticipated that one application package can be prepared with one cover letter, the appropriate permit application forms, and one set of plans and supplemental information. This application package will include a summary of impacts and will provide justifications for the three County permits. A processing fee must be included with the submittal (to be provided by the CITY; the amount will be determined during coordination with the County). If the County requires additional permits, a revised scope and fee will be provided to the CITY for approval prior to completing the work.
• Northern Segment Assumptions
▪ Multipurpose path improvements to be constructed within State right of way and with the US 101 bridge replacement project include walls and multipurpose path riding surface. Excludes railings, fences, signs and other multipurpose path elements. The design and details for these items will be provided to Caltrans for inclusion into the US 101 bridge replacement bid package.
Docusign Envelope ID: 4E40C849-56AB-4487-B515-54A8FC82DE27 202
City of Goleta
Amendment No. 4 to Agreement No. 2019-023
▪ For hydrology/hydraulics analysis, a Conditional Letter of Map Revision (CLOMR)/Letter of Map Revision (LOMR) is not required for this project and a No-Rise Certification will be prepared to evaluate proposed improvements. ▪ For hydrology/hydraulics analysis, if FEMA does not accept a No-Rise Certification for the proposed improvements, CLOMR and LOMR applications need to be submitted and processed through the FEMA Online LOMC website. No hard copies of the CLOMR or LOMR application will be created.
If required, a CLOMR will be prepared during Phase 1, of this scope of services listed as an optional task requiring prior City approval to complete. If required, a LOMR will be prepared as part of Phase 2 of this scope of services, listed as an optional task requiring prior City approval along with an additional fee estimate approval.
▪ For hydrology/hydraulics analysis, the current fee for an online submittal of a CLOMR is included in this scope of services. The FEMA LOMR review fee is not included in this scope of services. FEMA review fee for a CLOMR and LOMR is subject to change and need to be verified prior to application submittal. Additional fees not included in this scope of services will be paid by the CITY.
▪ For geotechnical investigation, some of the proposed Cone Penetration Test (CPT) locations fall within private properties which will require permits to enter. For other locations which fall within the City’s right of way, it is assumed that the CITY will waive potential encroachment permit fees for these borings.
▪ The CITY will waive encroachment permit fees for services to be performed as part of this project.
▪ Type Selection Report for proposed structures will be based on Advance Planning Study prepared during PA&ED phase.
▪ Structures outside of Caltrans right of way will not require a formal type selection meeting.
▪ The variable message signs at Calle Real will be connected to a controller, which will be powered by AC. If not able to connect to the existing signal cabinet located at the intersection of N. Kellogg Ave and Calle Real, it is assumed that a new service connection will be needed for this variable message sign.
▪ Optional tasks listed require prior approval by the City. Fee estimate for Optional TBD tasks is to be determined.
Docusign Envelope ID: 4E40C849-56AB-4487-B515-54A8FC82DE27 203
City of Goleta
Amendment No. 4 to Agreement No. 2019-023
Additional Amendment 4 Scope of Services
San Jose Creek Multipurpose Path | Plans, Specifications & Estimate (PS&E) and Construction Support
Phase 2
Task 1: Project Management
Task 1.1: Meetings and Coordination
CONSULTANT will attend additional meetings and provide additional project coordination for the additional work required. This includes progress updates, coordination between technical disciplines, facilitate overall project communication, prepare meeting materials and notes, and coordinating with CITY’s project manager.
Additional meetings anticipated.
• Project Status Teleconferences: Regular (weekly) conference calls between the project design team and the CITY Project Manager. The purpose of these meetings is to communicate project team status and discuss project issues.
Task 1.3: Quality Control
CONSULTANT will perform additional quality control review for the additional work required. Prior to each submittal, exhibits, plans, specifications, and estimates will be checked, corrected and backchecked for accuracy and completeness.
Task 1.7: Railroad / CPUC Support
CONSULTANT will continue to provide support to the CITY with the Union Pacific Railroad (UPRR) and with the California State Public Utilities Commission (CPUC) to obtain approval of the multipurpose path improvements within UPRR right of way.
Includes attending meetings, preparing exhibits, project descriptions, form documentation, and project updates.
Deliverables:
• UPRR and CPUC Exhibits, Materials, Written Documents (PDF) Task 3: Engineering Studies
Task 3.8: UPRR Conceptual Design
Docusign Envelope ID: 4E40C849-56AB-4487-B515-54A8FC82DE27 204
City of Goleta
Amendment No. 4 to Agreement No. 2019-023
Task 3.8.1: UPRR Concept – Variance
CONSULTANT will provide additional design concepts for UPRR variance request.
Variance is for UPRR to allow the multipurpose path under the UPRR bridge.
Task 3.8.2: UPRR Hydraulics
CONSULTANT will provide additional design to develop UPRR plans package. To avoid utilities, the Calle Real intersection design will be revised. Quantities and opinion of probable construction cost will be revised to match plan changes.
Task 3.8.3: UPRR 30%
CONSULTANT will provide additional design to develop UPRR plans package. To avoid utilities, the Calle Real intersection design will be revised. Quantities and opinion of probable construction cost will be revised to match plan changes.
Deliverables:
• UPRR Concepts
• UPRR Hydraulics
• UPRR 30% Plans
Task 9: 95% PS&E
This task resolves and incorporates 60% review comments. Additional details and information will be added. CONSULTANT will coordinate review/comment cycles with the CITY.
CONSULTANT will develop design cross sections. Design cross sections will not be part of the official plan set but will be submitted to the CITY for review.
Task 9.8: Calle Real Intersection Improvements 95%
CONSULTANT will provide additional design to provide an additional crossing of Kellogg at the Calle Real/Kellogg intersection. Additional work includes updates to intersection signals and pedestrian crossings. Quantities and opinion of probable construction cost will be revised to match plan changes.
Task 9.11: UPRR 95% PS&E
CONSULTANT will prepare separate (stand-alone) plans, specifications and estimate for the work within UPRR right of way. As required by UPRR, a steel canopy design will also be completed.
Docusign Envelope ID: 4E40C849-56AB-4487-B515-54A8FC82DE27 205
City of Goleta
Amendment No. 4 to Agreement No. 2019-023
CONSULTANT will perform independent structural design and quantity calculations for the canopy and conduct an independent check of the structural plans and technical specifications. Design work within UPRR right of way will be included as an alternate bid within the Northern Segment multipurpose path plans. Includes response to CITY and UPRR review comments, multiple revisions to plans, technical specifications, opinion of probable construction cost, and coordination with CITY and UPRR.
Deliverables:
• Full size plans (PDF)
• Half size plans (PDF)
• Technical Special Provisions (Word and PDF)
• Opinion of Probable Construction Cost (PDF)
• Design Cross Sections (PDF)
• Responses to Comments (if required) (PDF)
Task 10: 100% PS&E (Ready-To-List)
This task resolves and incorporates 95% review comments. Details and information will be refined to complete the final PS&E documents. Final approval from agencies will be obtained during this phase of the work.
CONSULTANT will update design cross sections. Design cross sections will not be part of the official plan set but will be submitted to the CITY.
Task 10.7: UPRR 100% PS&E
CONSULTANT will update plans, technical specifications, and opinion of probable construction cost for the work within UPRR right of way.
Task 10.11: Calle Real Intersection Improvements 100%
CONSULTANT will update plans, technical specifications, and opinion of probable construction cost per CITY comments.
Deliverables:
• Full size plans (PDF)
• Half size plans (PDF)
Docusign Envelope ID: 4E40C849-56AB-4487-B515-54A8FC82DE27 206
City of Goleta
Amendment No. 4 to Agreement No. 2019-023
• Technical Special Provisions (PDF and Word)
• Opinion of Probable Construction Cost (PDF))
• Design Cross Sections (PDF)
• Responses to Comments (PDF)
Task 13: Bidding Assistance and Design Construction Support Upon completion of the final design phase of the project, CONSULTANT will provide Bidding Assistance. CONSULTANT will assist with the preparation of required addenda to be distributed to the bidders and respond to technical questions relative to the plans, special provisions, and quantity estimates.
During the construction phase of the project, CONSULTANT will provide Engineering Design Construction Support services. These services may include the following:
• Attend the project pre-construction meeting
• Attend up to two (2) additional meetings/site visits during construction • Construction support service could include the following:
• Provide consultation and interpretation of the construction documents
• Review and comment on contract change orders
• Prepare minor plan revisions necessitated by contract change orders • Review contractor submittals and shop drawings
• Respond to technical contractor requests for information Task 15: Record Drawings
CONSULTANT will prepare record drawings at the end of construction to incorporate field changes provided by the Resident Engineer. It is assumed that one (1) set of record drawings will be developed based one consolidated redline input set from the CITY.
Deliverables:
• Record Drawings (PDF)
Docusign Envelope ID: 4E40C849-56AB-4487-B515-54A8FC82DE27 207
EXHIBIT B-4
SCHEDULE OF FEES
City of Goleta
Amendment No. 4 to Agreement No. 2019-023
Name/Job Title/Classification1
Hourly Billing Rates2
Straight OT(1.5x) OT(2x)
Effective date of hourly rate
From To
To Be Determined $340.00 $340.00 $340.00 7/1/2023 6/30/2024 PRINCIPAL $351.90 $351.90 $351.90 7/1/2024 6/30/2025
$364.22 $364.22 $364.22 7/1/2025 6/30/2026
$376.96 $376.96 $376.96 7/1/2026 6/30/2027
Exempt/Hourly $390.16 $390.16 $390.16 7/1/2027 6/30/2028 To Be Determined $318.18 $318.18 $318.18 7/1/2023 6/30/2024 ENGINEER IX $329.31 $329.31 $329.31 7/1/2024 6/30/2025
$340.84 $340.84 $340.84 7/1/2025 6/30/2026
$352.77 $352.77 $352.77 7/1/2026 6/30/2027
Exempt/Hourly $365.12 $365.12 $365.12 7/1/2027 6/30/2028 To Be Determined $289.68 $289.68 $289.68 7/1/2023 6/30/2024 ENGINEER VIII $299.82 $299.82 $299.82 7/1/2024 6/30/2025 $310.32 $310.32 $310.32 7/1/2025 6/30/2026
$321.18 $321.18 $321.18 7/1/2026 6/30/2027
Exempt/Hourly $332.42 $332.42 $332.42 7/1/2027 6/30/2028 To Be Determined $261.19 $261.19 $261.19 7/1/2023 6/30/2024 ENGINEER VII $270.33 $270.33 $270.33 7/1/2024 6/30/2025 $279.79 $279.79 $279.79 7/1/2025 6/30/2026
$289.59 $289.59 $289.59 7/1/2026 6/30/2027
Exempt/Hourly $299.72 $299.72 $299.72 7/1/2027 6/30/2028 To Be Determined $237.45 $237.45 $237.45 7/1/2023 6/30/2024 ENGINEER VI $245.76 $245.76 $245.76 7/1/2024 6/30/2025
$254.36 $254.36 $254.36 7/1/2025 6/30/2026
$263.26 $263.26 $263.26 7/1/2026 6/30/2027
Exempt/Hourly $272.48 $272.48 $272.48 7/1/2027 6/30/2028 To Be Determined $204.20 $204.20 $204.20 7/1/2023 6/30/2024 ENGINEER V $211.35 $211.35 $211.35 7/1/2024 6/30/2025
$218.75 $218.75 $218.75 7/1/2025 6/30/2026
$226.40 $226.40 $226.40 7/1/2026 6/30/2027
Exempt/Hourly $234.33 $234.33 $234.33 7/1/2027 6/30/2028 To Be Determined $175.71 $175.71 $175.71 7/1/2023 6/30/2024 ENGINEER IV $181.86 $181.86 $181.86 7/1/2024 6/30/2025
$188.23 $188.23 $188.23 7/1/2025 6/30/2026
$194.81 $194.81 $194.81 7/1/2026 6/30/2027
Exempt/Hourly $201.63 $201.63 $201.63 7/1/2027 6/30/2028 To Be Determined $161.46 $161.46 $161.46 7/1/2023 6/30/2024 ENGINEER III $167.11 $167.11 $167.11 7/1/2024 6/30/2025 $172.96 $172.96 $172.96 7/1/2025 6/30/2026
$179.02 $179.02 $179.02 7/1/2026 6/30/2027
Exempt/Hourly $185.28 $185.28 $185.28 7/1/2027 6/30/2028
Docusign Envelope ID: 4E40C849-56AB-4487-B515-54A8FC82DE27 208
EXHIBIT B-4
SCHEDULE OF FEES
City of Goleta
Amendment No. 4 to Agreement No. 2019-023
To Be Determined $142.47 $142.47 $142.47 7/1/2023 6/30/2024 ENGINEER II $147.45 $147.45 $147.45 7/1/2024 6/30/2025
$152.62 $152.62 $152.62 7/1/2025 6/30/2026
$157.96 $157.96 $157.96 7/1/2026 6/30/2027
Exempt/Hourly $163.49 $163.49 $163.49 7/1/2027 6/30/2028 To Be Determined $118.72 $118.72 $118.72 7/1/2023 6/30/2024 ENGINEER I $122.88 $122.88 $122.88 7/1/2024 6/30/2025
$127.18 $127.18 $127.18 7/1/2025 6/30/2026
$131.63 $131.63 $131.63 7/1/2026 6/30/2027
Exempt/Hourly $136.24 $136.24 $136.24 7/1/2027 6/30/2028 To Be Determined $189.96 $189.96 $189.96 7/1/2023 6/30/2024 TECHNICAL VI $196.61 $196.61 $196.61 7/1/2024 6/30/2025 $203.49 $203.49 $203.49 7/1/2025 6/30/2026
$210.61 $210.61 $210.61 7/1/2026 6/30/2027
Exempt/Hourly $217.98 $217.98 $217.98 7/1/2027 6/30/2028 To Be Determined $161.46 $161.46 $161.46 7/1/2023 6/30/2024 TECHNICAL V $167.11 $167.11 $167.11 7/1/2024 6/30/2025
$172.96 $172.96 $172.96 7/1/2025 6/30/2026
$179.02 $179.02 $179.02 7/1/2026 6/30/2027
Exempt/Hourly $185.28 $185.28 $185.28 7/1/2027 6/30/2028 To Be Determined $147.22 $147.22 $147.22 7/1/2023 6/30/2024 TECHNICAL IV $152.37 $152.37 $152.37 7/1/2024 6/30/2025 $157.70 $157.70 $157.70 7/1/2025 6/30/2026
$163.22 $163.22 $163.22 7/1/2026 6/30/2027
Non-Exempt/Hourly $168.93 $168.93 $168.93 7/1/2027 6/30/2028 To Be Determined $137.72 $137.72 $137.72 7/1/2023 6/30/2024 TECHNICAL III $142.54 $142.54 $142.54 7/1/2024 6/30/2025 $147.53 $147.53 $147.53 7/1/2025 6/30/2026
$152.69 $152.69 $152.69 7/1/2026 6/30/2027
Exempt/Hourly $158.04 $158.04 $158.04 7/1/2027 6/30/2028 To Be Determined $109.23 $109.23 $109.23 7/1/2023 6/30/2024 TECHNICAL II $113.05 $113.05 $113.05 7/1/2024 6/30/2025 $117.00 $117.00 $117.00 7/1/2025 6/30/2026
$121.10 $121.10 $121.10 7/1/2026 6/30/2027
Non-Exempt/Hourly $125.34 $125.34 $125.34 7/1/2027 6/30/2028 To Be Determined $90.23 $90.23 $90.23 7/1/2023 6/30/2024 TECHNICAL I $93.39 $93.39 $93.39 7/1/2024 6/30/2025
$96.66 $96.66 $96.66 7/1/2025 6/30/2026
$100.04 $100.04 $100.04 7/1/2026 6/30/2027
Non-Exempt/Hourly $103.54 $103.54 $103.54 7/1/2027 6/30/2028 To Be Determined $185.21 $185.21 $185.21 7/1/2023 6/30/2024 CADD TECHNICIAN V $191.69 $191.69 $191.69 7/1/2024 6/30/2025 $198.40 $198.40 $198.40 7/1/2025 6/30/2026
$205.34 $205.34 $205.34 7/1/2026 6/30/2027
Non-Exempt/Hourly $212.53 $212.53 $212.53 7/1/2027 6/30/2028
Docusign Envelope ID: 4E40C849-56AB-4487-B515-54A8FC82DE27 209
EXHIBIT B-4
SCHEDULE OF FEES
City of Goleta
Amendment No. 4 to Agreement No. 2019-023
To Be Determined $147.22 $147.22 $147.22 7/1/2023 6/30/2024 CADD TECHNICIAN IV $152.37 $152.37 $152.37 7/1/2024 6/30/2025 $157.70 $157.70 $157.70 7/1/2025 6/30/2026
$163.22 $163.22 $163.22 7/1/2026 6/30/2027
Non-Exempt/Hourly $168.93 $168.93 $168.93 7/1/2027 6/30/2028 To Be Determined $123.47 $123.47 $123.47 7/1/2023 6/30/2024 CADD TECHNICIAN III $127.79 $127.79 $127.79 7/1/2024 6/30/2025 $132.27 $132.27 $132.27 7/1/2025 6/30/2026
$136.90 $136.90 $136.90 7/1/2026 6/30/2027
Non-Exempt/Hourly $141.69 $141.69 $141.69 7/1/2027 6/30/2028 To Be Determined $104.48 $104.48 $104.48 7/1/2023 6/30/2024 CADD TECHNICIAN II $108.13 $108.13 $108.13 7/1/2024 6/30/2025 $111.92 $111.92 $111.92 7/1/2025 6/30/2026
$115.83 $115.83 $115.83 7/1/2026 6/30/2027
Non-Exempt/Hourly $119.89 $119.89 $119.89 7/1/2027 6/30/2028 To Be Determined $85.48 $85.48 $85.48 7/1/2023 6/30/2024 CADD TECHNICIAN I $88.47 $88.47 $88.47 7/1/2024 6/30/2025 $91.57 $91.57 $91.57 7/1/2025 6/30/2026
$94.77 $94.77 $94.77 7/1/2026 6/30/2027
Non-Exempt/Hourly $98.09 $98.09 $98.09 7/1/2027 6/30/2028 To Be Determined $227.95 $227.95 $227.95 7/1/2023 6/30/2024 DESIGNER VI $235.93 $235.93 $235.93 7/1/2024 6/30/2025
$244.18 $244.18 $244.18 7/1/2025 6/30/2026
$252.73 $252.73 $252.73 7/1/2026 6/30/2027
Exempt/Hourly $261.58 $261.58 $261.58 7/1/2027 6/30/2028 To Be Determined $208.95 $208.95 $208.95 7/1/2023 6/30/2024 DESIGNER V $216.27 $216.27 $216.27 7/1/2024 6/30/2025
$223.84 $223.84 $223.84 7/1/2025 6/30/2026
$231.67 $231.67 $231.67 7/1/2026 6/30/2027
Exempt/Hourly $239.78 $239.78 $239.78 7/1/2027 6/30/2028 To Be Determined $189.96 $189.96 $189.96 7/1/2023 6/30/2024 DESIGNER IV $196.61 $196.61 $196.61 7/1/2024 6/30/2025
$203.49 $203.49 $203.49 7/1/2025 6/30/2026
$210.61 $210.61 $210.61 7/1/2026 6/30/2027
Exempt/Hourly $217.98 $217.98 $217.98 7/1/2027 6/30/2028 To Be Determined $166.21 $166.21 $166.21 7/1/2023 6/30/2024 DESIGNER III $172.03 $172.03 $172.03 7/1/2024 6/30/2025 $178.05 $178.05 $178.05 7/1/2025 6/30/2026
$184.28 $184.28 $184.28 7/1/2026 6/30/2027
Exempt/Hourly $190.73 $190.73 $190.73 7/1/2027 6/30/2028 To Be Determined $142.47 $142.47 $142.47 7/1/2023 6/30/2024 DESIGNER II $147.45 $147.45 $147.45 7/1/2024 6/30/2025
$152.62 $152.62 $152.62 7/1/2025 6/30/2026
$157.96 $157.96 $157.96 7/1/2026 6/30/2027
Exempt/Hourly $163.49 $163.49 $163.49 7/1/2027 6/30/2028
Docusign Envelope ID: 4E40C849-56AB-4487-B515-54A8FC82DE27 210
EXHIBIT B-4
SCHEDULE OF FEES
City of Goleta
Amendment No. 4 to Agreement No. 2019-023
To Be Determined $113.97 $113.97 $113.97 7/1/2023 6/30/2024 DESIGNER I $117.96 $117.96 $117.96 7/1/2024 6/30/2025
$122.09 $122.09 $122.09 7/1/2025 6/30/2026
$126.37 $126.37 $126.37 7/1/2026 6/30/2027
Exempt/Hourly $130.79 $130.79 $130.79 7/1/2027 6/30/2028 To Be Determined $303.93 $303.93 $303.93 7/1/2023 6/30/2024 PROFESSIONAL IX $314.57 $314.57 $314.57 7/1/2024 6/30/2025 $325.58 $325.58 $325.58 7/1/2025 6/30/2026
$336.97 $336.97 $336.97 7/1/2026 6/30/2027
Exempt/Hourly $348.77 $348.77 $348.77 7/1/2027 6/30/2028 To Be Determined $270.69 $270.69 $270.69 7/1/2023 6/30/2024 PROFESSIONAL VIII $280.16 $280.16 $280.16 7/1/2024 6/30/2025 $289.97 $289.97 $289.97 7/1/2025 6/30/2026
$300.12 $300.12 $300.12 7/1/2026 6/30/2027
Exempt/Hourly $310.62 $310.62 $310.62 7/1/2027 6/30/2028 To Be Determined $246.94 $246.94 $246.94 7/1/2023 6/30/2024 PROFESSIONAL VII $255.59 $255.59 $255.59 7/1/2024 6/30/2025 $264.53 $264.53 $264.53 7/1/2025 6/30/2026
$273.79 $273.79 $273.79 7/1/2026 6/30/2027
Exempt/Hourly $283.37 $283.37 $283.37 7/1/2027 6/30/2028 To Be Determined $218.45 $218.45 $218.45 7/1/2023 6/30/2024 PROFESSIONAL VI $226.10 $226.10 $226.10 7/1/2024 6/30/2025 $234.01 $234.01 $234.01 7/1/2025 6/30/2026
$242.20 $242.20 $242.20 7/1/2026 6/30/2027
Exempt/Hourly $250.68 $250.68 $250.68 7/1/2027 6/30/2028 To Be Determined $199.46 $199.46 $199.46 7/1/2023 6/30/2024 PROFESSIONAL V $206.44 $206.44 $206.44 7/1/2024 6/30/2025 $213.66 $213.66 $213.66 7/1/2025 6/30/2026
$221.14 $221.14 $221.14 7/1/2026 6/30/2027
Exempt/Hourly $228.88 $228.88 $228.88 7/1/2027 6/30/2028 To Be Determined $175.71 $175.71 $175.71 7/1/2023 6/30/2024 PROFESSIONAL IV $181.86 $181.86 $181.86 7/1/2024 6/30/2025 $188.23 $188.23 $188.23 7/1/2025 6/30/2026
$194.81 $194.81 $194.81 7/1/2026 6/30/2027
Exempt/Hourly $201.63 $201.63 $201.63 7/1/2027 6/30/2028 To Be Determined $156.71 $156.71 $156.71 7/1/2023 6/30/2024 PROFESSIONAL III $162.20 $162.20 $162.20 7/1/2024 6/30/2025 $167.88 $167.88 $167.88 7/1/2025 6/30/2026
$173.75 $173.75 $173.75 7/1/2026 6/30/2027
Exempt/Hourly $179.83 $179.83 $179.83 7/1/2027 6/30/2028 To Be Determined $132.97 $132.97 $132.97 7/1/2023 6/30/2024 PROFESSIONAL II $137.62 $137.62 $137.62 7/1/2024 6/30/2025 $142.44 $142.44 $142.44 7/1/2025 6/30/2026
$147.43 $147.43 $147.43 7/1/2026 6/30/2027
Exempt/Hourly $152.59 $152.59 $152.59 7/1/2027 6/30/2028
Docusign Envelope ID: 4E40C849-56AB-4487-B515-54A8FC82DE27 211
EXHIBIT B-4
SCHEDULE OF FEES
City of Goleta
Amendment No. 4 to Agreement No. 2019-023
To Be Determined $109.23 $109.23 $109.23 7/1/2023 6/30/2024 PROFESSIONAL I $113.05 $113.05 $113.05 7/1/2024 6/30/2025 $117.00 $117.00 $117.00 7/1/2025 6/30/2026
$121.10 $121.10 $121.10 7/1/2026 6/30/2027
Non-Exempt/Hourly $125.34 $125.34 $125.34 7/1/2027 6/30/2028 To Be Determined $350.00 $350.00 $350.00 7/1/2023 6/30/2024 CONSTRUCTION PROFESSIONAL VII $362.25 $362.25 $362.25 7/1/2024 6/30/2025 (Field Rate) $374.93 $374.93 $374.93 7/1/2025 6/30/2026 $388.05 $388.05 $388.05 7/1/2026 6/30/2027
Non-Exempt/Hourly $401.63 $401.63 $401.63 7/1/2027 6/30/2028 To Be Determined $315.00 $315.00 $315.00 7/1/2023 6/30/2024 CONSTRUCTION PROFESSIONAL VI $326.03 $326.03 $326.03 7/1/2024 6/30/2025 (Field Rate) $337.44 $337.44 $337.44 7/1/2025 6/30/2026 $349.25 $349.25 $349.25 7/1/2026 6/30/2027
Non-Exempt/Hourly $361.47 $361.47 $361.47 7/1/2027 6/30/2028 To Be Determined $265.00 $265.00 $265.00 7/1/2023 6/30/2024 CONSTRUCTION PROFESSIONAL V $274.28 $274.28 $274.28 7/1/2024 6/30/2025 (Field Rate) $283.87 $283.87 $283.87 7/1/2025 6/30/2026 $293.81 $293.81 $293.81 7/1/2026 6/30/2027
Non-Exempt/Hourly $304.09 $304.09 $304.09 7/1/2027 6/30/2028 To Be Determined $235.00 $235.00 $235.00 7/1/2023 6/30/2024 CONSTRUCTION PROFESSIONAL IV $243.23 $243.23 $243.23 7/1/2024 6/30/2025 (Field Rate) $251.74 $251.74 $251.74 7/1/2025 6/30/2026 $260.55 $260.55 $260.55 7/1/2026 6/30/2027
Non-Exempt/Hourly $269.67 $269.67 $269.67 7/1/2027 6/30/2028 To Be Determined $205.00 $205.00 $205.00 7/1/2023 6/30/2024 CONSTRUCTION PROFESSIONAL III $212.18 $212.18 $212.18 7/1/2024 6/30/2025 (Field Rate) $219.60 $219.60 $219.60 7/1/2025 6/30/2026 $227.29 $227.29 $227.29 7/1/2026 6/30/2027
Non-Exempt/Hourly $235.24 $235.24 $235.24 7/1/2027 6/30/2028 To Be Determined $170.00 $170.00 $170.00 7/1/2023 6/30/2024 CONSTRUCTION PROFESSIONAL II $175.95 $175.95 $175.95 7/1/2024 6/30/2025 (Field Rate) $182.11 $182.11 $182.11 7/1/2025 6/30/2026 $188.48 $188.48 $188.48 7/1/2026 6/30/2027
Exempt/Hourly $195.08 $195.08 $195.08 7/1/2027 6/30/2028 To Be Determined $140.00 $140.00 $140.00 7/1/2023 6/30/2024 CONSTRUCTION PROFESSIONAL I $144.90 $144.90 $144.90 7/1/2024 6/30/2025 (Field Rate) $149.97 $149.97 $149.97 7/1/2025 6/30/2026 $155.22 $155.22 $155.22 7/1/2026 6/30/2027
Exempt/Hourly $160.65 $160.65 $160.65 7/1/2027 6/30/2028 To Be Determined $265.00 $316.90 $368.81 7/1/2023 6/30/2024 INSPECTOR VII ** $274.28 $328.00 $381.72 7/1/2024 6/30/2025 (Field Rate) $283.87 $339.47 $395.08 7/1/2025 6/30/2026 $293.81 $351.36 $408.90 7/1/2026 6/30/2027
Exempt/Hourly $304.09 $363.65 $423.21 7/1/2027 6/30/2028
Docusign Envelope ID: 4E40C849-56AB-4487-B515-54A8FC82DE27 212
EXHIBIT B-4
SCHEDULE OF FEES
City of Goleta
Amendment No. 4 to Agreement No. 2019-023
To Be Determined $225.00 $269.07 $313.14 7/1/2023 6/30/2024 INSPECTOR VI ** $232.88 $278.49 $324.10 7/1/2024 6/30/2025 (Field Rate) $241.03 $288.23 $335.44 7/1/2025 6/30/2026 $249.46 $298.32 $347.18 7/1/2026 6/30/2027
Non-Exempt/Hourly $258.19 $308.76 $359.33 7/1/2027 6/30/2028 To Be Determined $200.00 $239.17 $278.34 7/1/2023 6/30/2024 INSPECTOR V ** $207.00 $247.54 $288.09 7/1/2024 6/30/2025 (Field Rate) $214.25 $256.21 $298.17 7/1/2025 6/30/2026 $221.74 $265.17 $308.61 7/1/2026 6/30/2027
Non-Exempt/Hourly $229.50 $274.46 $319.41 7/1/2027 6/30/2028 To Be Determined $175.00 $209.28 $243.55 7/1/2023 6/30/2024 INSPECTOR IV ** $181.13 $216.60 $252.08 7/1/2024 6/30/2025 (Field Rate) $187.46 $224.18 $260.90 7/1/2025 6/30/2026 $194.03 $232.03 $270.03 7/1/2026 6/30/2027
Non-Exempt/Hourly $200.82 $240.15 $279.48 7/1/2027 6/30/2028 To Be Determined $155.00 $185.36 $215.72 7/1/2023 6/30/2024 INSPECTOR III ** $160.43 $191.85 $223.27 7/1/2024 6/30/2025 (Field Rate) $166.04 $198.56 $231.08 7/1/2025 6/30/2026 $171.85 $205.51 $239.17 7/1/2026 6/30/2027
Exempt/Hourly $177.87 $212.70 $247.54 7/1/2027 6/30/2028 To Be Determined $120.00 $143.50 $167.01 7/1/2023 6/30/2024 INSPECTOR II ** $124.20 $148.53 $172.85 7/1/2024 6/30/2025 (Field Rate) $128.55 $153.72 $178.90 7/1/2025 6/30/2026 $133.05 $159.10 $185.16 7/1/2026 6/30/2027
Non-Exempt/Hourly $137.70 $164.67 $191.64 7/1/2027 6/30/2028 To Be Determined $95.00 $113.61 $132.21 7/1/2023 6/30/2024 INSPECTOR I ** $98.32 $117.58 $136.84 7/1/2024 6/30/2025 (Field Rate) $101.77 $121.70 $141.63 7/1/2025 6/30/2026 $105.33 $125.96 $146.59 7/1/2026 6/30/2027
Non-Exempt/Hourly $109.01 $130.37 $151.72 7/1/2027 6/30/2028 To Be Determined $175.71 $175.71 $175.71 7/1/2023 6/30/2024 ADMIN PROFESSIONAL V $181.86 $181.86 $181.86 7/1/2024 6/30/2025 $188.23 $188.23 $188.23 7/1/2025 6/30/2026
$194.81 $194.81 $194.81 7/1/2026 6/30/2027
Exempt/Hourly $201.63 $201.63 $201.63 7/1/2027 6/30/2028 To Be Determined $151.97 $151.97 $151.97 7/1/2023 6/30/2024 ADMIN PROFESSIONAL IV $157.28 $157.28 $157.28 7/1/2024 6/30/2025 $162.79 $162.79 $162.79 7/1/2025 6/30/2026
$168.49 $168.49 $168.49 7/1/2026 6/30/2027
Non-Exempt/Hourly $174.38 $174.38 $174.38 7/1/2027 6/30/2028 To Be Determined $118.72 $118.72 $118.72 7/1/2023 6/30/2024 ADMIN PROFESSIONAL III $122.88 $122.88 $122.88 7/1/2024 6/30/2025 $127.18 $127.18 $127.18 7/1/2025 6/30/2026
$131.63 $131.63 $131.63 7/1/2026 6/30/2027
Non-Exempt/Hourly $136.24 $136.24 $136.24 7/1/2027 6/30/2028
Docusign Envelope ID: 4E40C849-56AB-4487-B515-54A8FC82DE27 213
EXHIBIT B-4
SCHEDULE OF FEES
City of Goleta
Amendment No. 4 to Agreement No. 2019-023
To Be Determined $99.73 $99.73 $99.73 7/1/2023 6/30/2024 ADMIN ASSISTANT II $103.22 $103.22 $103.22 7/1/2024 6/30/2025 $106.83 $106.83 $106.83 7/1/2025 6/30/2026
$110.57 $110.57 $110.57 7/1/2026 6/30/2027
Non-Exempt/Hourly $114.44 $114.44 $114.44 7/1/2027 6/30/2028 To Be Determined $80.73 $80.73 $80.73 7/1/2023 6/30/2024 ADMIN ASSISTANT I $83.56 $83.56 $83.56 7/1/2024 6/30/2025 $86.48 $86.48 $86.48 7/1/2025 6/30/2026
$89.51 $89.51 $89.51 7/1/2026 6/30/2027
Non-Exempt/Hourly $92.64 $92.64 $92.64 7/1/2027 6/30/2028 To Be Determined $303.93 $303.93 $303.93 7/1/2023 6/30/2024 GEOGRAPHER/GIS IX $314.57 $314.57 $314.57 7/1/2024 6/30/2025 $325.58 $325.58 $325.58 7/1/2025 6/30/2026
$336.97 $336.97 $336.97 7/1/2026 6/30/2027
Non-Exempt/Hourly $348.77 $348.77 $348.77 7/1/2027 6/30/2028 To Be Determined $223.20 $223.20 $223.20 7/1/2023 6/30/2024 GEOGRAPHER/GIS VII $231.01 $231.01 $231.01 7/1/2024 6/30/2025 $239.10 $239.10 $239.10 7/1/2025 6/30/2026
$247.47 $247.47 $247.47 7/1/2026 6/30/2027
Non-Exempt/Hourly $256.13 $256.13 $256.13 7/1/2027 6/30/2028 To Be Determined $223.20 $223.20 $223.20 7/1/2023 6/30/2024 GEOGRAPHER/GIS VII $231.01 $231.01 $231.01 7/1/2024 6/30/2025 $239.10 $239.10 $239.10 7/1/2025 6/30/2026
$247.47 $247.47 $247.47 7/1/2026 6/30/2027
Non-Exempt/Hourly $256.13 $256.13 $256.13 7/1/2027 6/30/2028 To Be Determined $194.71 $194.71 $194.71 7/1/2023 6/30/2024 GEOGRAPHER/GIS VI $201.52 $201.52 $201.52 7/1/2024 6/30/2025 $208.57 $208.57 $208.57 7/1/2025 6/30/2026
$215.87 $215.87 $215.87 7/1/2026 6/30/2027
Non-Exempt/Hourly $223.43 $223.43 $223.43 7/1/2027 6/30/2028 To Be Determined $170.96 $170.96 $170.96 7/1/2023 6/30/2024 GEOGRAPHER/GIS V $176.95 $176.95 $176.95 7/1/2024 6/30/2025 $183.14 $183.14 $183.14 7/1/2025 6/30/2026
$189.55 $189.55 $189.55 7/1/2026 6/30/2027
Non-Exempt/Hourly $196.18 $196.18 $196.18 7/1/2027 6/30/2028 To Be Determined $151.97 $151.97 $151.97 7/1/2023 6/30/2024 GEOGRAPHER/GIS IV $157.28 $157.28 $157.28 7/1/2024 6/30/2025 $162.79 $162.79 $162.79 7/1/2025 6/30/2026
$168.49 $168.49 $168.49 7/1/2026 6/30/2027
Non-Exempt/Hourly $174.38 $174.38 $174.38 7/1/2027 6/30/2028 To Be Determined $132.97 $132.97 $132.97 7/1/2023 6/30/2024 GEOGRAPHER/GIS III $137.62 $137.62 $137.62 7/1/2024 6/30/2025 $142.44 $142.44 $142.44 7/1/2025 6/30/2026
$147.43 $147.43 $147.43 7/1/2026 6/30/2027
Non-Exempt/Hourly $152.59 $152.59 $152.59 7/1/2027 6/30/2028
Docusign Envelope ID: 4E40C849-56AB-4487-B515-54A8FC82DE27 214
EXHIBIT B-4
SCHEDULE OF FEES
City of Goleta
Amendment No. 4 to Agreement No. 2019-023
To Be Determined $109.23 $109.23 $109.23 7/1/2023 6/30/2024 GEOGRAPHER/GIS II $113.05 $113.05 $113.05 7/1/2024 6/30/2025 $117.00 $117.00 $117.00 7/1/2025 6/30/2026
$121.10 $121.10 $121.10 7/1/2026 6/30/2027
Non-Exempt/Hourly $125.34 $125.34 $125.34 7/1/2027 6/30/2028 To Be Determined $99.73 $99.73 $99.73 7/1/2023 6/30/2024 GEOGRAPHER/GIS I $103.22 $103.22 $103.22 7/1/2024 6/30/2025 $106.83 $106.83 $106.83 7/1/2025 6/30/2026
$110.57 $110.57 $110.57 7/1/2026 6/30/2027
Non-Exempt/Hourly $114.44 $114.44 $114.44 7/1/2027 6/30/2028 To Be Determined $265.94 $265.94 $265.94 7/1/2023 6/30/2024 ARCHITECT IX $275.25 $275.25 $275.25 7/1/2024 6/30/2025 $284.88 $284.88 $284.88 7/1/2025 6/30/2026
$294.85 $294.85 $294.85 7/1/2026 6/30/2027
Non-Exempt/Hourly $305.17 $305.17 $305.17 7/1/2027 6/30/2028 To Be Determined $237.45 $237.45 $237.45 7/1/2023 6/30/2024 ARCHITECT VIII $245.76 $245.76 $245.76 7/1/2024 6/30/2025 $254.36 $254.36 $254.36 7/1/2025 6/30/2026
$263.26 $263.26 $263.26 7/1/2026 6/30/2027
Non-Exempt/Hourly $272.48 $272.48 $272.48 7/1/2027 6/30/2028 To Be Determined $218.45 $218.45 $218.45 7/1/2023 6/30/2024 ARCHITECT VII $226.10 $226.10 $226.10 7/1/2024 6/30/2025 $234.01 $234.01 $234.01 7/1/2025 6/30/2026
$242.20 $242.20 $242.20 7/1/2026 6/30/2027
Non-Exempt/Hourly $250.68 $250.68 $250.68 7/1/2027 6/30/2028 To Be Determined $194.71 $194.71 $194.71 7/1/2023 6/30/2024 ARCHITECT VI $201.52 $201.52 $201.52 7/1/2024 6/30/2025 $208.57 $208.57 $208.57 7/1/2025 6/30/2026
$215.87 $215.87 $215.87 7/1/2026 6/30/2027
Non-Exempt/Hourly $223.43 $223.43 $223.43 7/1/2027 6/30/2028 To Be Determined $175.71 $175.71 $175.71 7/1/2023 6/30/2024 ARCHITECT V $181.86 $181.86 $181.86 7/1/2024 6/30/2025
$188.23 $188.23 $188.23 7/1/2025 6/30/2026
$194.81 $194.81 $194.81 7/1/2026 6/30/2027
Non-Exempt/Hourly $201.63 $201.63 $201.63 7/1/2027 6/30/2028 To Be Determined $156.71 $156.71 $156.71 7/1/2023 6/30/2024 ARCHITECT IV $162.20 $162.20 $162.20 7/1/2024 6/30/2025 $167.88 $167.88 $167.88 7/1/2025 6/30/2026
$173.75 $173.75 $173.75 7/1/2026 6/30/2027
Non-Exempt/Hourly $179.83 $179.83 $179.83 7/1/2027 6/30/2028 To Be Determined $137.72 $137.72 $137.72 7/1/2023 6/30/2024 ARCHITECT III $142.54 $142.54 $142.54 7/1/2024 6/30/2025 $147.53 $147.53 $147.53 7/1/2025 6/30/2026
$152.69 $152.69 $152.69 7/1/2026 6/30/2027
Non-Exempt/Hourly $158.04 $158.04 $158.04 7/1/2027 6/30/2028
Docusign Envelope ID: 4E40C849-56AB-4487-B515-54A8FC82DE27 215
EXHIBIT B-4
SCHEDULE OF FEES
City of Goleta
Amendment No. 4 to Agreement No. 2019-023
To Be Determined $118.72 $118.72 $118.72 7/1/2023 6/30/2024 ARCHITECT II $122.88 $122.88 $122.88 7/1/2024 6/30/2025 $127.18 $127.18 $127.18 7/1/2025 6/30/2026
$131.63 $131.63 $131.63 7/1/2026 6/30/2027
Non-Exempt/Hourly $136.24 $136.24 $136.24 7/1/2027 6/30/2028 To Be Determined $104.48 $104.48 $104.48 7/1/2023 6/30/2024 ARCHITECT I $108.13 $108.13 $108.13 7/1/2024 6/30/2025
$111.92 $111.92 $111.92 7/1/2025 6/30/2026
$115.83 $115.83 $115.83 7/1/2026 6/30/2027
Non-Exempt/Hourly $119.89 $119.89 $119.89 7/1/2027 6/30/2028
OTHER DIRECT COSTS
DESCRIPTION OF ITEM COST
Personal Vehicle Mileage
Overnight Mail Service
Outside Printing Service
Lodging and Meals
see note 1
Actual
Actual
see note 4
NOTES:
1. Pre-approved travel and per-diem costs will be reimbursed in conformance with the current Department of Transportation Travel and Expense Guide for Consultants. No charge will be invoiced for employee relocation cost.
2. Classifications identified with ** are subject to prevailing wage.
3. Rates subject to an annual escalation of 3.5%.
4. Travel and per-diem costs will be reimbursed in conformance with the current Department of Transportation Travel Expense Guide for Consultants. No charge will be invoiced for employee relocation cost
NOTES:
All employees subject to prevailing wage denoted with two asterisks (**)
3/29/2024
Date
Dennis M. Haglan, P.E.
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ATTACHMENT 4
Amendment No. 3, Amendment No. 2, Amendment No. 1 and Professional Design Services Agreement 2019-023 with Dewberry Engineering, Inc.
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AMENDMENT NO. 1
TO A PROFESSIONAL DESIGN SERVICES AGREE MENT
BETWEEN THE CITY OF GOLETA
AND
DEWBERRY ENGINEERS, INC.
This Amendment No. 1 to the Professional Design Services Agreement by and between the City of Goleta, a municipal corporation (“City”) and Dewberry Engineers, Inc., a New York Corporation (“Consultant”) dated March 5, 2019 (“Agreement, ” Agreement No. 2019-023) is made on this 17th day of August, 2021.
RECITALS
WHEREAS, this Agreement is for the San Jose Creek Bike Path (Northern and Southern Segments) Project; and
WHEREAS, the Agreement currently provides in Section 3 Subsection (a) for the total compensation amount not to exceed $1,436,017; and WHEREAS, the parties desire to amend the Agreement so as to provide for additional compensation in the amount of $1,063,983 for additional tasks; and WHEREAS, the Agreement currently provides in Section 6 for the termination of the Agreement on June 30, 2022; and
WHEREAS, th e partie s desir e t o amen d th e Agreement so a s to exten d the termination of the Agreement to June 30, 2023; and
WHEREAS, the Agreement currently provides in Exhibit A entitled “Scope of Work” the complete and particular description of services; and WHEREAS, the parties desire to amend Exhibit A by adding additional services as more completely and particularly set forth in th e Scope of Work, attached as Exhibit "A-1"; and
WHEREAS, the parties desire to amend Exhibit B of the Agreement to identify the new hourly rates, attached as “Exhibit B-1”; and
WHEREAS,
the City Council approved this Amendment No.1, on this 17th day of
August, 2021.
City of Goleta
Amendment No.1 to Agreement No. 2019-023
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City of Goleta
Amendment No.1 to Agreement No. 2019-023
AMENDED TERMS
Now therefore City and Consultant agree as follows that the Agreement be, and hereby is, amended as follows:
1. Subsection (a) of Section 3. COMPENSATION AND PAYMENT of the Agreement is amended to add an additional authorized amount of $1,063,983 and to read in its entirety:
(a) Maximum and Rate. The total compensation payable to CONSULTANT by CITY for the services under this AGREEMENT
SHALL NOT
EXCEED the sum of $2,500,000 herein "not-to-exceed
amount") and shall be earned as the work progresses.
2. Section 6. TERM, PROGRESS AND COMPLETION of the Agreement is amended to extend the term for an additional 1 year to read in its entirety.
The term of this Agreement is from the date first written above to June 30, 2023, unless the term of this Agreement is extended, or the Agreement is terminated as provided for herein.
CONSULTANT shall not commence work on the services to be performed until (i) CONSULTANT furnishes proof of insurance as required by Section 10 below, and (ii) CITY gives written authorization to proceed with the work provided by CITY’s Project Manager.
All services shall be completed within the term of this Agreement following the notice to proceed.
3. This Agreement is amended to delete and replace in its entirety:
Exhibit A “Scope
of Work” with Exhibit A-1 “Scope of Work” attached hereto and incorporated herein.
4. This Agreement is amended to delete and replace in its entirety:
Exhibit B “Compensation ” with Exhibit B-1 “Compensation” attached hereto and incorporated herein.
5. Except as otherwise specifically provided herein, all other provisions of the Agreement shall remain in full force and effect
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City of Goleta
Amendment No.1 to Agreement No. 2019-023
In concurrence and witness whereof, this Amendment No. 1 has been executed by the parties effective on the date and year first above written.
CITY OF GOLETA CONSULTANT
____________________________
Michelle Greene, City Manager
______________________________
Matt Satow, Vice President
ATTEST:
_____________________________
Deborah Lopez, City Clerk ______________________________ Dennis M. Haglan, Vice President
APPROVED AS TO FORM:
MICHAEL JENKINS, CITY ATTORNEY
_____________________________
Winnie Cai, Assistant City Attorney
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EXHIBIT A-1
SCOPE OF WORK
San Jose Creek Bike Path (Southern Segments) | Project Approval and Environmental Document (PA&ED) Phase
The purpose of the project is to provide project approval & environmental documentation (PA&ED) for the project
Scope Assumptions:
1. This scope of services assumes that a project report would be required by Caltrans to transmit the PA&ED. A PSR -PDS/PEAR is included in this scope of services as an optional task. In the event a PSR -PDS/PEAR is required by Caltrans , this would be prepared prior to completing the PA&ED.
2. The environmental documentation for this project is for CEQA approval only. NEPA clearance is included as an optional task, should federal funds become available for this project.
3. It is assumed that the CITY will be the lead agency for CEQA and should federal funds become available, Caltrans will be the lead agency for NEPA. This will be confirmed during the project kick off meeting.
4. Operational Air and noise impacts are not anticipated w ith the trail project.
However, Noise and Air Quality construction impact analyses are included as part of this scope of services.
5. It is assumed that a Concept Approval Report is not required for the trail project within Caltrans right of way. However, an encroachment exception shall be required.
6. A Value Analysis is not required per MAP -21. Value Analyses are only required for projects over $50 million and bridge projects over $40 million.
Task 1: Project Management / Project Controls
The following Project Management tasks shall be ongoing throughout the duration of the contract.
1.1 Project Management
CONSULTANT shall manage the project through a combination of schedule and budget tracking. The CONSULTANT Project Manager shall manage and dire ct subconsultant personnel an d shall mainta in clos e coordination wi th th e CITY Proje ct Manage r and Caltrans oversight team.
Progress reports shall be prepared and submitted to the CITY monthly. The progress reports shall identify work completed since the last report, work anticipated for the next City of Goleta
Public Works Dewberry
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month, and action items to keep the project on track and moving forward. CONSULTANT shall also prepare a project schedule in Microsoft Project to track work on the project. The project schedule shall show milestones and deliverables as described in th is Scope of Work. An updated schedule indicating project progress shall be prepared and submitted at each project status/project development team meeting.
Project files shall be maintained using the Caltrans Uniform File System. CONSULTANT shall prepare and maintain a project information binder that includes copies of important project documents such as the final scope of services, list of deliverables, the baseline project schedule, current plans, reports, exhibits, and a project contact list with the project organization chart.
1.2 Project Status and PDT Meetings
The CONSULTANT i n associatio n wi th th e CITY Proje ct Manage r sha ll iden tify key agencies and personnel to be included in the core Project Development Team (PDT). At a minimum, the core PDT is composed of the CONSULTANT Project Manager, the CITY Project Manager, a representative of Santa Barbara County, a representative of SBCAG, and a representative from Caltrans District 5 Design.
Teleconferences shall be held periodically, approximately every two weeks (up to 36 teleconferences) between the project design team and the CITY Project Manager. The purpose of these meetings is to communicate project team status and discuss project issues. CONSULTANT shall facilitate these teleconferences by providing the conference calling site, agendas and meeting notes with action items.
CONSULTANT shall facilitate combined project status / PDT meetings at the CITY of Goleta offices at key milestones or as needed (up to 10 meetings). The meetings shall include a discussion of project issues including schedule, funding and project design issues. For each PDT meeting, CONSULTANT shall arrange for the appropriate participants to attend, prepare a meeting agenda in consultation with the CITY Project Manager, and distribute the agenda to the attendees prior to the meetings.
CONSULTANT shall distribute draft meeting minutes to each of the attendees for review and comment within one (1) week of each meeting. CONSULTANT shall allow one (1) week for comments from the attendees and shall distribute final meeting minutes within one (1) day of receipt of attendee comments.
Stakeholders, includin g tho se
that ma y o r ma y not b e pa rt of the PDT , sha ll b e kept informed of the project progress and involved in the proce ss.
1.3 Local Program Compliance/Federal & State Programs Management CONSULTANT sha ll a ssist CITY i n coordinatin g proje ct programmin g compliance , in accordance with the Caltrans Project Development Procedures for locally funded projects on the State Highway System. This shall also include compliance with the most recent guidelines for FHWA programs that may be used in the funding mix.
1.4 California Coastal Commission Coordination
CONSULTANT sha ll lea d th e coordinatio n wi th th e Califo rnia Coasta l Commission City of Goleta
Public Works Dewberry
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through the development of the Project Report. CONSULTANT shall attend up to three (3) face to face focus meetings. CONSULTANT shall prepare correspondence and exhibits needed to communicate and coordinate proposed improvem ents with the California Coastal Commission.
1.5 Quality Control
CONSULTANT shall provide internal quality control on products submitted to the CITY.
A project specific Quality Control Plan shall be developed before work begins and shall include procedures and checklists for the functional units. CONSULTANT shall provide an independent quality control and constructability review. Quality control shall be accounted for and shown on the project schedule and the plan shall be included in the project information binder.
Deliverables Task 1
• Agenda for each project status/PDT meeting
• Meeting minutes for each project status/PDT/Coordination Meeting • Project Information Binder
• Correspondence and Exhibits to Coordinate with California Coastal Commission • Quality Control Plan
• Project Schedule
• Progress Reports
Task 2: Project Study Report – Project Development Support (PSR-PDS) – Optional
2.1 PSR-PDS Document – Optional
CONSULTANT shall complete a PSR-PDS level document for up to two (2) alternatives including a no-build alternative and obtain approval from the CITY and Caltrans. The opinion of probable range of construction cost shall be provided. The appropriate exhibits and attachments shall also be prepared and included in the submittals. The PSR-PDS shall follow the guidelines in the Caltrans Project Development Procedures Manual, APPENDIX S – Preparation Guidelines for Project Study Report-Project Development Support Project Initiation Document.
The administrative draft PSR-PDS shall be submitted to the CITY and Caltrans for review.
Resolved administrative draft review comments shall be incorporated into a draft PSR- PDS. Resolved draft review comments shall be incorporated into a draft final PSR-PDS and re-submitted to the CITY and Caltrans for review. Minor draft final review comments shall be incorporated and approval. CONSULTANT shall attend up to two meetings/teleconferences. This scope includes up to three (3) rounds of review and comments prior to final PSR-PDS approval.
The following documents are to be completed and
submitted as attachment to the PSR-
PDS:
City of Goleta
Public Works Dewberry
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• Location Map
• Conceptual Plans
• Conceptual Project Cost Estimate
• Right of Way Conceptual Cost Estimate Component
• Preliminary Environmental Analysis Report (PEAR)
• Transportation Management Plan (TMP) Data Sheet
• Storm Water Data Report (SWDR)
• Risk Register
• Quality Management Plan (QMP)
• Traffic Engineering Performance Assessment (TEPA)
• Transportation Planning Scoping Information Sheet (TPSIS) DELIVERABLES TASK 2 - OPTIONAL
• Administrative Draft PSR-PDS – Fifteen (15) hard copies • Draft PSR-PDS - Fifteen (15) hard copies
• Draft Final PSR-PDS – Fifteen (15) hard copies
• Final PSR-PDS - Five (5) hard copies
• Submittals shall include PDF
• Response to Comments
Task 3: Preliminary Environmental Analysis Report (PEAR) – Optional
3.1 PEAR – Optional
CONSULTANT sha ll re view existin g studies, consu lt database s, condu ct windshield surveys of th e a rea within th e proje ct limi ts an d consu lt ma p resource s to gather information to assess potential impacts for the PEAR. The PEAR shall define the project description an d purpo se and need , a s we ll a s iden tify environmenta l issue s and constraints of the project area. Environmenta l issues that may require further detailed study shall be documented in th e PEAR. Th e PEAR shall provide information on the project description , defin e th e purpose an d nee d statement tha t addresse s the discretionary actions(s), and recommend the technical study work program based on the cu
rrent project information and existing project site condition s. Within the PEA R, the project’s purpose and need shall provide the basis for the appropriate regulatory guidance documentation for compliance with both NEPA and CEQA. The technical stud y work program portion of the PEAR shall become the basis for the work scope for the required CEQA and NEPA compliance documentation. A draft and final PEAR shall document the results of the initial environmental resources review as described in the subtasks below and sha ll iden tify th e appropria te leve l o f techn ical stud ies require d fo r th e proposed project.
The administrative draft PEAR shall be submitted to the CITY for review and comment.
Once comments have been received by the CONSULTANT, and changes have been incorporated, CONSULTANT shall prepare a draft PEAR for submission to Caltrans for review and approval.
3.2 Cultural Resources
City of Goleta
Public Works Dewberry
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CONSULTANT cultural resources specialist shall conduct a background records search and literature review at the regional Information Center of the California Historical Resources Information System (CHRIS). The records search and literature review shall include the proposed project area as well as a 1-mile buffer around the area. If the proposed project has the potential to affect known resources, these resources shall be discussed and mapped. Cultural resources technical reports that are anticipated for compliance with Section 106 and CEQA shall be listed.
3.3 Biology
CONSULTANT biologi st sha ll obta in an d re view existin g informatio n to iden tify the
potential biological resou rces that ma y b e associate d wi th th e propose d proje ct. The biologist shall conduct a reconnaissance survey of the project area and identify potential resource issues. The biologist shall also review the species lists for the project vicinity from both the U.S. Fish and Wildlife Service (USFWS) and the California Department of Wildlife Servi ce (CDFW ) Califo rnia Natu ral Diversity Databas e (CNDDB). Th e PEAR shall summari ze th e informatio n obtaine d durin g the databas e investigation and reconnaissance survey and describe existing conditions. The PEAR shall identify specific studies o r focuse d su rveys needed , timin g issue s fo r conductin g th e surveys , and required permits , agreements , o r approva ls to comp ly wi th loca l, state , an d federal regulations. The effect of potential mitigation on the project scope, cost, or schedule shall be identified. Mitigation costs shall be estimated at an order of magnitude level. If any sensitive biological resources are located in or adjacent to the project area, they shall be mapped on the provided base map. The appropriate level of biological technical report(s) shall be identified.
3.4 Air Quality
CONSULTANT
shall condu ct a backgroun d documen t revie w o f th e stud y area . The PEAR shall describe the project setting, including existing air quality conditions in the project area, such as the air quality attainment status, and the whether the proposed project is include d in th e Regiona l Transportation Plan/Regiona l Transportation Improvement Plan. CONSULTANT shall also identify if the proposed project construction has the potential to affect the viability or schedule of the project and abatement measures required by the air district or California Air Resources Board. Potential sensitive receptors on the provided base map of the project area shall be identified. The PEAR shall identify anticipated abatement measures, if an y, and identify the appropriate level of air quality analysis.
With regard to climate change, CONSULTANT’ s climate change specialist shall identify the anticipated scope of the qualitative and quantitative analysis that shall be required in the environmental document.
3.5 Noise
CONSULTANT shall conduct a backgroun d document review. The PEAR shall identify any circumstance s relate d to no ise tha t ha ve the potentia l to affe ct the viabil ity or schedule of the project. Potential sensitive receptors, and their locations in the project study area shall be identified on the provided base map. The appropriate level of noise City of Goleta
Public Works Dewberry
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analysis shall be identified.
3.6 Visual and Aesthetics
CONSULTANT environmental specialist shall conduct a background document review, including a review of the California Scenic Highway Mapping System, and windshield survey of the project area to identify scenic resources in the project area and if the proposed project has the potential for adverse visual impacts, including circumstances that have the potential to affect the viability or schedule of the project. As part of this section of the PEAR, a Questionnaire to Determine Visual Impact Assessment (VIA) Level, as provided on the Caltrans SER, shall be prepared. This information shall be described in the PEAR, along with potential agency permits and approvals. The appropriate level of a visual impact technical report shall be identified.
3.7 Land Use, Growth, and Community Impacts
CONSULTANT environmental specialist shall conduct a background document review and a windshield survey to identify land uses and community impact issu es. The evaluation shall be based on the provided base map showing the parcels that could be affected by the project. The PEAR shall generally describe the land uses in the project area, the numbers of structures in the project area, and the number of properties affected by the project, including the number of relocations. Areas of potential impact shall be delineated on the provided base map. The appropriate level of a technical report shall be identified, if found to be necessary.
Deliverables Task 3
• Draft PEAR - Fifteen (15) hard copies
• Final PEAR – Five (5) hard copies
• Submittal shall include PDF
• Response to comments
Task 4: Topographic and Right of Way Survey
4.1 Aerial Topographic Mapping
CONSULTANT shall prepare a topographic map at 1” =20’ scale with 1’ contour intervals using aeria l photogrammetric method s for a stri p of lan d alon g State High way 217 in Goleta beginning approximately 140’ north of the intersection of Kellogg Place with South Kellogg Ave., southerly approximately 5,050’ to the bridge over San Pedro Creek. The aerial map shall extend on the east to the center of highway 217 and to the west along the west bank of San Jose Creek. The datums used shall be NAD83 and NAVD88.
4.2 Supplemental Fill-in Topographic Mapping
CONSULTANT shall survey using ground survey methods to locate the edge of paving along the west side of Highway 217 and the fog line or edge of travelled way adjacent to the western EP, as well as taking shots along the top of bank of the creek. Sections with these th ree elements shall be shot at approximately 50’ intervals along the highway corridor.
City of Goleta
Public Works Dewberry
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City of Goleta
Public Works Dewberry
4.3 Detailed Topo at Proposed Creek Crossing and Bike Path Tie-in Area CONSULTANT shall survey key elements within the area of the proposed bikeway bridge over San Jos e Creek. The mapping on the north end shall run about 400’ north/south along South Kellogg Avenue and extend from the west back of sidewalk to the eastern channel wall. The fill-in mapping on the south end shall include detailed mapping within the approximately 200’X200’ area on the south end of the project.
4.4 Right Of Way Survey
CONSULTANT shall retrace the rights of way along the same corridor identified above.
This shall include the westerly right of way of Highway 217, the easterly and westerly RW of San Jose Creek (County Flood Control Property) and the road rights of way for South Kellogg Avenue, Kellogg Way and Kellogg Place within the aerial map limits.
Task 5: Preliminary Engineering
Preliminary engineering shall be performed for up to two alternatives (including a no-build alternative) identified to a sufficient level of detail so that the environmental studies can be performed. The alternatives shall include conceptual trail typical sections, layout, profile, and culvert and bridge genera l plans. Preliminary engineering includes areas of disturbance maps, environmental study limits and detailed project descriptions.
Conceptual opinion of probable construction cost estimates shall be prepared to include environmental mitigation measures.
5.1 Engineering Support for Environmental Documents
Provide mapping exhibits and project descriptions needed for the environmental documents. Prepare and review project descriptions.
Deliverables Task 5.1
• Alternative Exhibits – up to two
• Conceptual Opinion of Probable Construction Cost Estimate – up to two • Environmental Study Limits Map - One (1) map for two alternatives • Areas of Disturbance Maps with Depth of Excavations - Total two (2) maps, one (1) for each alternative Detailed project Descriptio n - Total two (2) descriptions, one (1) for each alternative
• Project Description – Total two (2) descriptions, one (1) for each alternative • Submittal shall include hard copies and PDF
5.2 Traffic Analysis
5.2.1 Bicycle Traffic Analysis
CONSULTANT shall conduct Existing Bicycle Safety Conditions Analysis. • Bicycle Collision Analysis of five (5) years SWITRS Data. • Analyze collision patterns in vicinity of the construction project.
CONSULTANT shall conduct Accessibility and Connectivity Assessment.
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• Identify impacts/benefits to routes from which bikes are diverted from. • Identify impacts/benefits to routes from which bikes are diverted to.
CONSULTANT shall Identify Impacts to Highway 217, at and Adjacent to the Construction.
5.2.2 Construction Impact Analysis (PA-ED Stage)
CONSULTANT shall conduct Traffic Operations and Safety Analysis. • Analysis of traffic operations by time of day, current and forecasted conditions. • Analyze collision patterns in vicinity of the construction project.
CONSULTANT shall conduct Evaluation of Existing Infrastructure (limitations of the adjacent travel corridor).
• Identify deficiencies.
• Evaluation of the proposed infrastructure, including geometric design and traffic features or elements.
5.2.3 Construction Support (TMP Stage)
CONSULTANT shall develop Traffic Control Plans, (varying plans as the construction progresses).
• Construction Staging Plans.
• Traffic Handling Plans.
• Traffic Management and safety devices, systems and features.
Deliverables Task 5.2
• Draft Technical Memorandum of Traffic Analysis – up to two (2) hard copies • Final Technical Memorandum of Traffic Analysis – up to two (2) hard copies • Submittal shall include PDF
5.3 Preliminary Geotechnical Report
The San Jose Bikeway project shall require a culvert and adjacent retaining walls to cross under Highway 217 before connecting to the Atascadero Creek Bikeway on the southern limits of the project. The proposed project shall also require a pedestrian bridge and additional retaining walls near the northern limits of the project as the trail ramps up to cross over the San Jose Creek Channel. Based on Caltrans guidelines a Structure Preliminary Geotechnical Report/Memo is required for the APS of the retaining walls to contain the bikeway section. Proposed scope of the work shall be to review readily available materials and prepare Structure Preliminary Geotechnical Memo/Report addressing the foundation for the walls, geology, fault locations, seismicity, ARS curves and liquefaction potential. No field exploration work is proposed for this phase; however, site data review and as-built data research is proposed. The review shall be based on readily available data including as-built Log of Test Borings from the Highway 217 structure.
City of Goleta
Public Works Dewberry