CPMS
Agenda Item D.2
DISCUSSION/ACTION ITEM
Meeting Date: August 19, 2025
TO: Mayor and Councilmembers
SUBMITTED BY: Matthew R. Fore, General Services Director SUBJECT: Review of the Design for the Goleta Valley Library ADA, Safety, and Building Improvement Project (CIP No. 9130) and Authorization to Advertise Construction Bid
RECOMMENDATION:
A. Receive a presentation on the proposed design for the Goleta Valley Library A DA, Safety, and Building Improvements Project; and
B. Authorize Staff to advertise a notice inviting construction bids for the Goleta Valley Library ADA, Safety, and Building Improvements Project.
BACKGROUND:
In October of 2023, the City received a $4.2M B uilding Forward Library Facilities Improvement Program grant (Grant) from the California State Library to make several infrastructure improvements to the Goleta Valley Library (Library). On December 19, 2023, Council adopted Resolution No. 23-75, authorizing the City Manager to accept the grant funds and execute the grant agreement.
On May 21, 2024, Council authorized the City Manag er to execute an agreement with Jeffrey Miller Architect and Design (JMAD) for Architectural and Engineering services for the Goleta Valley Library ADA, Safety, and Building Improvements Project (Project) and to accept a donation of $250,000 from the Frien ds of the Goleta Valley Library to help fund the City’s grant match for the Americans with Disabilities Act (ADA) restroom improvements portion of the Project. On May 6, 2025, Council authorized the City Manager to execute an agreement with Kitchell/CEM fo r Construction Management, Inspection, and Testing services. On June 17, 2025, Council authorized Amendment No. 1 to the Agreement with JMAD to cover the cost of required design modifications triggered by unforeseen site conditions and to expand the scope of work to include interior design work that is outside of the scope of the Grant.
DISCUSSION:
The Project will result in the following improvements to the Library:
1 Meeting Date: August 19, 2025
ADA Path of Travel and Restrooms Upgrades
Modernization and Replacement of Heating, Ventilation, and Air Conditioning (HVAC) Systems
Life Safety and Security Installation and Upgrades
Light-Emitting Diode (LED) Lighting Retrofits
Door/Window Replacements and Upgrades
Fascia Repair and Exterior Paint
In addition to the Grant-covered work, Neighborhood Services has commissioned JMAD to provide conceptual interior design services. The interior design is informed by the visioning survey released to the public in July 2025. The results of the visioning survey were shared with the Library Advisory Commission (LAC) at its August 4, 2025, meeting.
Overall, input from more than 700 patrons will guide the interior design for upcoming library renovations, with top preferences including modern seating, interactive features for children, and quiet study areas. Respondents highlighted the importance of preserving the library’s welcoming atmosphere, extensive physical collection, and all -ages programming, while enhancing comfort, accessibility, and flexibility for the future . Due to timing, the initia l project plans do not include the interior design or furnishing plan; the plan set for bidding is focused on the grant-funded infrastructure and ADA improvements.
Staff will return to Council for the interior design and furnishing plan once finalized, incorporating feedback from stakeholders and community members.
Included in this report is an overview of the Project design and planned interior and exterior improvements to the facility that will be presented by City Staff and representatives from JMAD , which is included as Attachment 2 . A similar presentation was provided to the LAC on March 3, 2025.
As stated in previous Council Agenda Reports, the Project must be concluded by June 30, 2027. While possible to meet, this timeline is very tight and does not leave room for delay. For this reason, Staff is requesting Council authorization to advertise the notice inviting construction bids based upon the Issued Permit Plan Set, which is included as Attachment 1. Following the bidding process, Staff will retu rn to Council to request that Council: 1) formally adopt the f inal Conformed Set of Plans for Construction, which will include all revisions, addenda, and clarifications made during the bidding process , construction specifications, and working details; 2) award the construction contract to the lowest responsive and responsible bidder; and 3) adopt findings pursuant to the California Environmental Quality Act.
GOLETA STRATEGIC PLAN:
City-Wide Initiative: 5 Strengthen Infrastructure
Strategic Goal: 5.4 Protect and maintain our City-owned facilities and critical operational assets.
2 Meeting Date: August 19, 2025
FISCAL IMPACTS:
There are no immediate fiscal impacts associated with this Council item , as any funding adjustments will depend on the bids received and will be presented to Council at the time of contract award. The Project budget is shown in the table below.
Total Est. Project Cost $7,528,200
Funding Sources Budget
General Fund $2,432,340
County Per Capita $180,000
State Grant $4,278,560
Library Services $180,000
Total Current Budget $7,070,900
Estimated (Deficit)/Surplus ($457,300)
The total project budget is currently at $7, 070,900, which includes Council’s Fiscal Year 2025-26 appropriation of $1,542,700 from the General Fund. Based on the current estimated total project cost of $7,528,200, there is a projected budget shortfall of $457,300. Therefore, depending upon bids received, staff may request additional appropriations from Council that may be necessary to construct the project. As discussed during the June 17, 2025 , budget adoption meeting , potential funding strategies to address any shortfalls with this project will include evaluating eligible Development Impact Fees and special library funds, as well as prioritizing any available one-time General Fund resources.
LEGAL REVIEW BY: Isaac Rosen, City Attorney
APPROVED BY: Robert Nisbet, City Manager
ATTACHMENTS:
1. Issued Permit Plan Set for the Goleta Valley Library ADA, Safety, and Building Improvements Project
2. PowerPoint Presentation
3 ATTACHMENT 1
Issued Permit Plan Set for the Goleta Valley Library ADA, Safety, and Building Improvements Project
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ATTACHMENT 2
PowerPoint Presentation
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Goleta Valley Library
ADA, Safety and Building
Improvement Project
Design Presentation
City Council – August 19, 2025
Architect: Jeffrey Miller, JM|A+D
City Staff: Matthew R. Fore, General Services Director
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Project Goals
Americans with Disabilities Act Compliance
Restroom Renovations
Safety & Security
Upgraded HVAC & Electrical Systems
Modernizing of Ceiling Design and LED Lighting Upgrades Door/Window Replacements and Upgrades
Fascia Repair and Exterior Paint
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1. Improved bike stations,
accessible book drop
2. Dedicated Friends of the
Library space
3. Accessible entrances,
automatic doors
4. Upgraded windows
5. New emergency exit on the
Fairview side of Library
6. Modernized and accessible
restrooms
7. Modernized and accessible
work room and staff lounge
8. Rededicated Boysel
Children's Story Room
9. Electrical and Utility room
upgrades
3 Design Implementation
August 19, 2025, City Council
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4 ADA Compliance
Accessible Parking
ADA Compliant
Exits/Entrances
ADA Compliant Men’s
and W
omen’s Restrooms
ADA Compliant Family
Res
trooms
ADA Path of Travel
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5 Lighting and Security
Enhanced LED Lighting
Sy
stem
Modernized Ceiling
Design
Advanced Safety and
Security Infr
astructure
Fire Suppression
CCTV
Burglar/Alarm
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6 Interior Rendering - Children’s Reading Area
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7 Interior Rendering - Adult’s Reading Area
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8 INTERIOR DESIGN INTENT
Preserve the Library's Essence
Retain the cherished character and atmosphere of the Goleta Valley Library. Update the layout and furniture while honoring the original spirit of the space. Integrate current and emerging technologies, along with adaptable infrastructure to support future upgrades.
Reuse and Space Optimization
Reuse existing bookcases where possible.
Ensure sufficient shelving and floor space to accommodate the entire current and anticipat
ed volume collection.
Furniture Design
Select comfortable, ergonomic furniture to enhance user experience. Use modular, flexible pieces to allow for easy reconfiguration and multipurpose usage. Children’s Area Enhancement
Design Children’s area that supports all commonly hosted children’s events and progr
ams.
Include elements that are playful, safe, and engaging for young patrons.
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9 CIRCULATATION DIAGRAM
We developed a circulation diagram to
guide the flow of movemen
t
throughout the space, allowing for the
strategic placement of furniture that
supports intuitive, seamless navigation
and accessibility.
LEGEND
ADULT AREA PATRON
CHILDREN AREA PATRON
MULTIPURPOSE AREA
LIBRARY STAFF
BOOK CART
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10 INTERIOR DESIGN IMPLEMENTATION
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1. Rearrange bookstacks using refinished existing
cases to fit the
full collection and match the new
interior.
2. Crea te a soft-seating adult area for quiet reading
and rela
xation.
3. Add book able meeting pods for calls, group
meetings, and
small conferences.
4. Redesign che ckout area for a smaller, more
effi
cient layout.
5. Include a soft-sea ting zone for young adult
patr
ons.
6. Place self-check out stations near the main
entr
ance for convenience.
7. Redesign childr en’s areawith whimsical themes,
soft furnitur
e, and open activity space.
8. Intro duce an outdoor messy learning zone for
hands-on experiences.
9. Add a st aff book sorting and staging area to
streamline
operations.
August 19, 2025, City Council
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Exterior Rendering - Front Entrance
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Exterior Rendering - Front Entrance (Fairview View)
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Next Steps
Staff is requesting Council authorization to advertise the cons
truction bid
Staff will return to Council (est. Fall of 2025) to
reques
t formal adoption of the final Conformed Set of
Plans for Construction and Specifications and to adopt
CEQA findings
Staff will also review the Project Budget with Council based upon cons
truction bids received
August 19, 2025, City Council 13
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Recommendation
1. Receive a presentation on the proposed design for
the Goleta Valley Library ADA, Safety, and Building
Improvements Project (CIP No. 9130); and
2. Authorize Staff to advertise a notice inviting
construction bids for the Goleta Valley Library ADA,
Safety, and Building Improvements Project (CIP No.
9130).
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15 Questions?
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