Agenda Item A.4
CPMS CONSENT CALENDAR
Meeting Date: October 7, 2025
T
O: Mayor and Councilmembers
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UBMITTED BY: Luz “Nina” Buelna, Public Works Director
Luke Rioux, Finance Director
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REPARED BY: Michael Winnewisser, Project Manager
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UBJECT: Public Works Professional Services Agreement with Raftelis RE
COMMENDATION:
A
uthorize the City Manager to execute a Professional Services Agreement for a Fee Study for Street Lighting, Stormwater, and Solid Waste for a total not-to-exceed amount of $216,280 and a termination date of December 31, 2027.
BACKG
ROUND:
Th
e Street Lighting and Environmental Services Divisions operate under a range of fiscal policies, procedures, expenses, and fee structures. Many of these financial elements have not been comprehensively reviewed in more than a decade, and several fees have never been formally established. As a result, the City lacks updated cost recovery, forecasting, and sustainability tools for these programs.
To ad
dress these gaps, staff recommends a comprehensive evaluation of the following areas:
• S
treet Lighting and Solid Waste fee evaluation and update • Establishment of new fees for Storm Water and Sweeping programs • Expense and revenue analysis for all three programs
• Capacity and service level assessment for Stormwater
• Stormwater infrastructure valuation and long-term fiscal forecasting • B enchmarking compared peer agencies and industry best practices. • Sustainability and modernization recommendations
Meet ing Date: October 7, 2025
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age 2 of 3
On May 19, 2025, staff posted a Request for Proposals (RFP) soliciting proposals for a Fee Study for the Street Light ing and Environmental Services (stormwater and solid waste) Divisions of Public Works. This RFP closed on June 12, 2025, with two proposals received. Staff reviewed the proposals and determined that Raftelis was the most qualified firm. Raftelis shall lead the effort to modernize and strengthen the fiscal stability of these services through an in- depth analysis, as well as fiscal restructuring when necessary.
As part of this fee study, the City aims to address the rising costs of providing core services while reducing reliance on the General Fund. Right now, the General Fund covers all stormwater improvements and maintenance, and the current street lighting fee does not fully cover the cost of maintaining the system. This creates an ongoing subsidy from the General Fund.
The study will review all of these fees collectively and consider different approaches to ensure long- term sustainability. As part of this review, staff will examine solid waste services, including an evaluation of the City’s overhead rate, whether street sweeping expenses should be incorporated, and whether a roadway impact component related to refuse truck traffic is appropriate. The study will also evaluate the anticipated costs of future full trash capture requirements to help identify potential funding strategies. The purpose is to evaluate long-term costs, review funding structures, and identify strategies that build fiscal resiliency. By taking this step, the City can better plan for the long- term costs of street lighting, stormwater, and solid waste services, ensure compliance with regulatory requirements, and align service costs with appropriate and sustainable funding sources.
It i
s anticipated that Raftelis will begin work in late 2025, with preliminary findings expected by mid- 2026 and a final report by early 2027. The adoption of any new or updated fees may require compliance with Proposition 218 or Proposition 26 procedures, including public notice and hearings.
GOL
ETA STRATEGIC PLAN:
C
ity-Wide Initiative: 3. Ensure Financial Stability
Strategic Goal: 3.6. Maintain prudent financial reserve policy C
ity-Wide Initiative: 5. Strengthen Infrastructure
Strategic Goal: 5.5. Improve infrastructure safety and accessibility by incorporating best practices for infrastructure
F
ISCAL IMPACTS:
This agreement is funded by various accounts listed in Table 1 on the following page.
DISCUSSION:
Meeting Date: October 7, 2025
Table 1 – Estimated Costs and Funding
Vendor Project
Component
Estimated
Total Costs
Funding
Source
Funding
Amounts
Raftelis Professional
Design Services
$216,280 502-50-5600-
51200
$72,094
211-50-5900-
51200
$72,093
101-50-5800-
51200
$72,093
Subtotal $216,280 $216,280
ALTERNATIVES:
The City Council can elect to not approve the agreement discussed herein; however, this would result in significant delays to the initiation and completion of the work associated with the fee study.
LEGAL REVIEW BY: Isaac Rosen, City Attorney
APPROVED BY: Robert Nisbet, City Manager
ATTACHMENTS:
1. Professional Services Agreement with Raftelis
ATTACHMENT 1
Professional Services Agreement with Raftelis
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