Agenda Item A.4
CPMS CONSENT CALENDAR
Meeting Date: November 4, 2025
TO: Mayor and Councilmembers
SUBMITTED BY: JoAnne Plummer, Neighborhood Services Director PREPARED BY: Elizabeth Saucedo, City Librarian
SUBJECT: Authorization of OverDrive Digital Content Purchase for Library Division in Fiscal Years 2025/26 and 2026/27
RECOMMENDATION:
Authorize Library Division staff to purchase eBooks and eAudiobooks from OverDrive in the amount of $64,000 in Fiscal Year 2025/26 and $49,000 in Fiscal Year 2026/27 for a combined two-year total of $113,000.
BACKGROUND:
The Goleta and Santa Ynez Valley Libraries system (the “ Library System”) provides patrons with access to an online library of eBooks, eAudiobooks, and magazines through OverDrive, an electronic content platform that is used in over 92,000 libraries and schools worldwide. This subscription is funded through the Library System’s membership in the Black Gold Cooperative Library System (Black Gold). The digital content on OverDrive is shared and available to all patrons of Black Gold libraries, in alignment with their mission:
“Black Gold Cooperative Library System provides cost effective resource sharing and support, thus enabling member libraries to deliver optimal services to their respective communities.”
Several Black Gold member libraries , including the Library System, have elected to set up additional collection s of digital content that are purchased with each library’s local funds, called OverDrive Advantage Plus accounts. These accounts provide reservation priority to patrons of the purchasing library, while also expanding the number of titles available throughout the shared Black Gold collection.
DISCUSSION:
Digital collections of eBooks and eAudiobooks provide access to library resources without requiring a physical footprint . This reduced demand on physical space has been especially critical during the closure of Goleta Valley Library (GVL) for maintenance, and the operation of the smaller GVL Express location.
1 Meeting Date: November 4, 2025
GVL Express houses approximately 20% of the main library’s collection. Staff anticipated reduced access to the physical collection and developed a two-year budgetary strategy to mitigate the impacts on patrons both locally and Cooperative -wide by increasing access to digital content. As such there is a sharp increase for FY 2025/26 and then a significant decrease for FY 2026/27 as the construction at GVL is expected to be completed in early 2027.
Per § 3.05.040 of the City of Goleta Municipal Code, “Methods of Purchasing and Exceptions,” eBooks are exempt from the competitive bid process. Attachment 3 includes confirmation of Goleta’s enrollment in OverDrive Advantage Plus, which specific ally allows for sharing of OverDrive Advantage purchases titles throughout Black Gold. Staff received confirmation from the City Attorney’s Office that the two -year quotes (Attachments 1 and 2) and the existing OverDrive Advantage Enrollment Form (Attachment 3) serve as adequate contractual documentation for this annual purchase model.
Funding for this purpose is included in the adopted operating budgets for Fiscal Year (FY) 2025/26 and 2026/27, which include a reallocation of existing collection funds to support expanded digital collection access through OverDrive Advantage Plus and are further described in the Fiscal Impacts section.
Staff request that Council authorize the purchase of eBooks and eAudiobooks from OverDrive Advantage Plus to provide in creased patron access to information and resources during the construction project at GVL.
GOLETA STRATEGIC PLAN:
City-Wide Initiative: 2. Support Community Vitality and Enhanced Recreational Opportunities
Strategic Goal: 2.5 Support the Goleta Library as a robust community resource City-Wide Initiative: 3. Ensure Financial Stability
Strategic Goal : 3.7 Leverage longstanding partnerships for well -funded and cost - effective library services
FISCAL IMPACTS:
There are no new fiscal impacts associated with this authorization . The funding allocations were approved by Council at the June 17, 2025 , meeting as part of the “Adoption of the City of Goleta Operating Budget and Capital Improvement Program Budget for FY 2025/26 and 2026/27 and Five-Year Capital Improvement Program.” With Council authorization, staff would expend the budgeted funds by the close of each corresponding fiscal year. The funding changes during this period are provided in the following table.
2 Meeting Date: November 4, 2025
Table 1. Library Division Two-Year Budget for OverDrive Advantage Plus
Account # FY 2024/25 FY 2025/26 FY 2026/27
Goleta 101-20-2100-51200 $20,000 $60,000 $45,000
Buellton 209-20-2200-51200 $1,500 $2,000 $2,000
Solvang 210-20-2300-51200 $1,500 $2,000 $2,000
TOTAL $23,000 $64,000 $49,000
The budgeted amount for OverDrive Advantage Plus is $64,000 in FY 2025/26 (Attachment 1) and $49,000 in FY 2026/27 (Attachment 2), for a combined total of $113,000.
ALTERNATIVES:
Council could decline authorization of this purchase, which would result i n decreased collection access throughout Black Gold and subsequent impacts to information and literacy resources in the community. It would also result in $113,000 in unexpended budgeted funds over the next two fiscal years.
LEGAL REVIEW BY: Isaac Rosen, City Attorney
APPROVED BY: Robert Nisbet, City Manager
ATTACHMENTS:
1. FY 2025/26 Quote for OverDrive Advantage Plus
2. FY 2026/27 Quote for OverDrive Advantage Plus
3. OverDrive Advantage Enrollment Documentation
3 ATTACHMENT 1
FY 25/26 Quote for OverDrive Advantage Plus
4 Quoted To Goleta Valley Library (Advantage) - 1005
Deposit on Goleta Valley Library (Advantage) - 1005 for Future Content Purchases $64,000.00 For the Fiscal Year: 7/1/2025 to 6/30/2026
Total Quote
QUOTE
Quote Number
Date
Q-1352-1005-2025
10/3/2025
Please note that credit card payments incur a surcharge of 2.00%% of the total price.
Customer ID
1352-1005
Description Amount
$64,000.00 (USD)
Customer Email Purchase Order No. Payment Terms
[email protected] N/A
One OverDrive Way
Cleveland, OH 44125
Phone: +1 216 573 6886 Fax: +1 216 672
0087
Website: http://www.overdrive.com
Email: [email protected]
5 ATTACHMENT 2
FY 26/27 Quote for OverDrive Advantage Plus
6 Quoted To Goleta Valley Library (Advantage) - 1005
Deposit on Goleta Valley Library (Advantage) - 1005 for Future Content Purchases $49,000.00 For the Fiscal Year: 7/1/2026 to 6/30/2027
Total Quote
QUOTE
Quote Number
Date
Q-1352-1020-2025
10/20/2025
Please note that credit card payments incur a surcharge of 2.00%% of the total price.
Customer ID
1352-1005
Description Amount
$49,000.00 (USD)
Customer Email Purchase Order No. Payment Terms
[email protected] N/A
One OverDrive Way
Cleveland, OH 44125
Phone: +1 216 573 6886 Fax: +1 216 672
0087
Website: http://www.overdrive.com
Email: [email protected]
7 ATTACHMENT 3
OverDrive Advantage Enrollment Documentation
8 OverDrive Advantage Enrollment Form – Rev. NOCOST
©2014
OverDrive, Inc. One OverDrive Way, Cleveland, OH 44125 Ph: +1 216-573-6886 Fax: +1 216-573-6889
Advantage 2.0 Enrollment Form
Shared Collection Information
Name of Shared Collection:
URL of Shared Collection:
Member Library Information
Member Library Name:
Sample Library Card Number (for testing purposes): PIN (If Applicable):
Member Library Accounting Contact
Name: Email:
Telephone: Fax:
Address: City State ZIP
Member Library Collection Development Contact
Name: Email:
Telephone: Fax:
□OverDrive sends emails about promotions, new products and services. By checking this box, you consent to receiving OverDrive’s communications and promotional emails to your Primary Contact email address. These emails also include an easy method to manage your subscription(s), including unsubscribing to future emails.
Terms
and Conditions:
• Library must be a current OverDrive customer and member of an OverDrive consortium or shared collection. • The ability to authenticate library patrons as part of an individual library separate from the consortium is required. • The Advantage member library must set up a separate account with OverDrive and will be invoiced separately for their titles and selections.
• Library acknowledges fees or costs related to MARC records, SIP or similar protocol for patron authentication are not included, and shall be at Library’s own expense.
Adv
antage Collection Development Requests (Please check or complete all that apply):
• Popular Titles ______ Please specify subjects: ______________________________________________ • High Consortium Holds ______
• Other (Please specify): _______________________________________________________________ Ack
nowledgement and Acceptance:
• Library requests to be invoiced an amount of $_________ USD for a deposit on account with OverDrive for future content collection purchases.
• Library agrees to be bound by the OverDrive Advantage Terms and conditions.
Goleta and Santa Ynez Valley Libraries Date:
(Member Library Name)
By Signature:
Name (Print): Email:
Ple
ase complete this Enrollment Form and return by fax (216-573-6889) or email ([email protected]) blackgold.overdrive.com
10,000
Goleta and Santa Ynez Valley Libraries
Goleta and Santa Ynez Valley Libraries
27510000000015 Last 4 digits of phone #
Janet Ling [email protected]
(805) 961-7528 (805) 685-2635
130 Cremona Drive Suite B Goleta CA 93101
Allison Gray [email protected]
(805) 685-2635(805) 562-5502
[email protected] Gray
DocuSign Envelope ID: E4849EFF-840D-4FDE-BE38-8407D16FF81B 11/2/2022
yes
yes
children's and young adult titles
mystery, scifi, western, romance, suspense
9 OverDrive Advantage Enrollment Form – Rev. NOCOST
©2014
OverDrive, Inc. One OverDrive Way, Cleveland, OH 44125 Ph: +1 216-573-6886 Fax: +1 216-573-6889
Description of OverDrive Advantage 2.0:
• Cus
tom collections for your library within the shared collection website. OverDrive Advantage is a program that enables members of OverDrive-powered shared collections or consortia to add a custom collection exclusively for their patrons. These individual libraries, upon enrolling in OverDrive Advantage, may purchase digital titles in formats that their shared collection supports (e.g., audiobooks, eBooks, music and/or video) and make them available to their patrons within their shared collection’s OverDrive-powered “virtual branch” website.
• Benef
its. Advantage members may reduce waiting lists by purchasing additional copies of popular titles and making them available only to their patrons. Advantage members may also create custom collections by purchasing titles that are not in the shared collection but are of interest to their community. The Advantage member library’s titles will appear on the same OverDrive-powered website their patrons have always used, eliminating the need for additional URLs and links. • Adva
ntage 2.0 Titles and Materials. All material purchased by participating Advantage library are for the exclusive use of the Advantage library patrons. Advantage materials will not be visible to other consortia members. Advantage library patrons will be asked to sign into their library accounts in order to see the additional titles and to check out advantage material.
For more information on OverDrive Advantage, please contact [email protected]
DocuSign Envelope ID: E4849EFF-840D-4FDE-BE38-8407D16FF81B 10 11