Agenda Item A.4
CPMS CONSENT CALENDAR
Meeting Date: December 2, 2025
TO: Mayor and Councilmembers
SUBMITTED BY: Matthew R. Fore, General Services Director SUBJECT: Award of Purchase Orders to California Electric Supply for Electrical Switchgear Associated with the Goleta Valley Library Safety, ADA, and Building Improvements Project
RECOMMENDATION:
Authorize the City Manager to issue purchase orders to, and to execute all required documents with, California Electric Supply in an amount not to exceed $75,000 for the purchase and expedited production and delivery of electrical switchgear for the Goleta Valley Library ADA, Safety, and Building Improvements Project (CIP No. 9130).
BACKGROUND:
In October of 2023, the City received a $4.2M Building Forward Library Facilities Improvement Program grant (Grant) from the California State Library to make several infrastructure improvements to the Goleta Valley Library (Library). O n December 19, 2023, Council adopted Resolution No. 23-75, authorizing the City Manager to accept the grant funds and execute the grant agreement. On August 19, 2025, Council authorized staff to advertise a notice inviting construction bids for the project.
DISCUSSION:
The Goleta Valley Library ADA, Safety, and Building Improvement Project (Project) includes replacement of much of the electrical system and electrical switchgear .
Switchgear is a combination of electrical devices, including switches, fuses , and circuit breakers, used to control, protect, and isolate electrical power systems. Switchgear acts as the control center for an electrical system, directing power and automatically interrupting it during faults to protect equipment and prevent damage.
The City could rely on the general contractor to procure the switchgea r. However, there are two compelling reasons for the City to directly purchase t he equipment . First, switchgear is subject to very long lead times and timely delivery is essential to meet the Building Forward Grant completion deadline of June 30, 2027 . The construction bid deadline for the Project was November 18, 2025. It will then take several weeks to execute the construction contract and even more time for general contractor to place the 1 Meeting Date: December 2, 2025
order. Second, ordering the switchgear directly removes the general contractor’s overhead and profit cost components, thus preserving Project budget. For these reasons, Staff recommends that the City directly purchase the switchgear from California Electric Supply.
Procurement Process
Staff solicited three (3) informal quotes for the switchgear based upon the same written specifications. The lowest responsive and responsible bidder was California Electric Supply. It should be noted, however, that the final design of switchgear is custom, based upon the unique characteristics of the electrical system to be served. The design approval process is iterative based upon input from the electrical engineer who designs the system, the vendor who builds the equipment, and finally, Southern California Edison (SCE), which provides power to the system. Final elements of the design are still outstanding pending approval by the electrical engineer and SCE. Therefore, the final cost of the switchgear will be known upon approval of the final design.
The most recent estimate from this iterative process is $51, 545. Staff is recommending authority to issue purchase orders up to $75,000 to cover production and delivery, including expedited service, of the switchgear.
GOLETA STRATEGIC PLAN:
City-Wide Initiative: 5. Strengthen Infrastructure
Strategic Goal: 5.4 Protect and maintain our City-owned facilities and critical operational assets.
FISCAL IMPACTS:
No appropriations are requested. The cost of the switchgear is included in the existing project budget. Table 1 below shows the current status of the Project budget.
Table 1: Status of Project Budget
Fund Type Account Budget YTD Actuals Encumbrances Available Budget General Fund 101-9130-57070 311,343$ 15,096$ 58,900$ 237,347$ General Fund 101-9130-57071 2,179,409$ -$ 95,293$ 2,084,116$ County Per
Capita 208-9130-57071 180,000$ -$ -$ 180,000$ Library Facilities
Dif 223-9130-57040 50,000$ -$ 14,832$ 35,168$ Building
Forward Grant 325-9130-57070 209,044$ 60,384$ 235,601$ (86,941)$ Building
Forward Grant 325-9130-57071 3,676,330$ -$ 381,172$ 3,295,158$ Library Special
Tax 501-9130-57071 180,000$ - $ -$ 180,000$ Total 6,786,126$ 75,480$ 785,798$ 5,924,848$ 2 Meeting Date: December 2, 2025
ALTERNATIVES:
Council may choose not to directly purchase the switchgear and instead direct Staff to place the responsibility to procure the equipment on the general contractor. However, doing so would substantially delay production and delivery of the equipment, thus extending the construction timeline.
LEGAL REVIEW BY: Isaac Rosen, City Attorney
APPROVED BY: Robert Nisbet, City Manager
ATTACHMENT:
1. California Electric Supply Quote for Electric Switchgear 3 ATTACHMENT 1
California Electric Supply Quote for Electric Switchgear
4 LN Product Lead Time Qty Price Per * Ext Price
01 EATON MAIN SWITCHBOARD
1000A 208/120V 65KAIC
Type/Desig MSB
1 $50,253.07 E $50,253.07
02 CES DISCOUNT FOR EDUCATIONAL FACILITY -1 ($2,855.29) E ($2,855.29) Merchandise: $47,397.78
Tax: $4,147.31
Total: $51,545.09
MAIN SWITCHBOARD QUOTED AT 65 KAIC TO MATCH EATON PROVIDED BILL OF MATERIALS- PLEASE CONFIRM SWITCHBOARD MSB ESTIMATED LEAD TIME OF 35 WEEKS
QUOTING THIS BOM ONLY
SUBJECT TO SUBMITTAL REVIEW AND APPROVAL
VERIFY PRIOR TO ORDERING
CHANGES REQUIRE REQUOTE
PRICING GOOD IF ORDERED COMPLETE
FREIGHT PREPAID IF ORDERED COMPLETE
DROP SHIP
NO CONTROLS INCLUDED
LEAD TIMES (IF SHOWN) ARE SUBJECT TO CHANGE AND ARE NOT GUARANTEED PLEASE REVIEW BOM FOR ACCURACY. CES IS NOT RESPONSIBLE FOR MISSING SPECIFICATIONS OR ITEMS NOT LISTED IN THIS QUOTATION. ***DUE TO POSSIBLE TARIFFS, PRICING SUBJECT TO CHANGE WITHOUT NOTICE. ALL PRICING ON QUOTES WILL BE REASSESSED AT ORDER ENTRY*** Attn:
Ship To: CASSIDY 805-690-5126
GOLETA VALLEY LIBRARY
500 N. FAIRVIEW AVE
GOLETA, CA 93117-0000
233 SOUTH MILPAS STREET
SANTA BARBARA CA 93103
Tel: (805)962-9114 Fax: (805)962-5761
Contact Name: DUSTIN SCHNABEL
Email: [email protected]
Quote Date:
Updated On:
Customer PO #:
Customer PO Date:
Job Name:
08/27/25
08/27/25GOLETA VALLEY LIBRARY Expires On: 09/26/25
FOB: SHIPPING POINT
Freight: PREPAID
1 OF 1* Per E = Each, C = Hundred, M = Thousand Terms and Conditions PLEASE NOTE: THIS IS NOT AN OFFER TO CONTRACT, BUT MERELY A QUOTATION OF CURRENT PRICES FOR YOUR CONVENIENCE AND INFORMATION. ORDERS BASED ON THIS QUOTATION ARE SUBJECT TO YOUR ACCEPTANCE OF THE TERMS AND CONDITIONS LOCATED AT SALES.OUR-TERMS.COM, WHICH WE MAY CHANGE FROM TIME TO TIME WITHOUT PRIOR NOTICE. WE MAKE NO REPRESENTATION WITH RESPECT TO COMPLIANCE WITH JOB SPECIFICATIONS.
CES - SANTA BARBARA Q5029433Quote: 005Revision #:
Customer Quote For: 7700 COD
5