within 14 days prior to vegetation removal activities in or adjacent to the identified locations of roost habitat. Any additional surveys that may be needed can be provided for an additional fee.
The locations of any potential monarch roosting sites will be delineated on a graphic of the project site that will be included in a succinct survey report. The report will be prepared and submitted to the City within 5 business days following the completion of the survey.
Assumptions
One preconstruction survey for rooting butterflies will be conducted during the overwintering season (beginning Octo ber 1 through the January contract period) in areas that are identified as roosting habitat. The cost provided here assumes no additional pre-construction survey will be required based on time elapsed between the initial survey and the start of activities.
Surveys will include up to a 100-foot buffer from the limits of the project disturbance buffer.
Two staff will perform each survey.
Surveys are planned for eight hours each, including travel and mobilization time. If monarch butterflies are observed, the S pecies Protection Plan (see Task 3.3) will be implemented.
If monarch butterflies occur in trees that cannot be avoided, for an additional fee Rincon can provide support in consultation with CDFW to determine the appropriate course of action.
One memorandum report will be prepared to document the methods and results of the survey.
(vii) Rincon Task 7.3 Project Compliance Plans
The following plans are proposed in compliance with project mitigation measures under the MMRP and project permits (e.g., CDFW SAA Sec. 2.13, 2.18, and 2.19). Plans will vary in complexity depending on whether and to what extent sensitive natural resources are identified on the project.
(viii) Rincon Task 7.3.1 Nesting Bird Management Plan
Rincon will prepare a nesting bird management plan to address how to handle the occurrence of nests within the project impact footprint and buffer. The plan will discuss
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Amendment No. 6 to Agreement No. 2012-090
avoidance of impacts to nest, establishment of no-impact buffers, conditions under which buffer sized may be reduced to accommodate project activities and a discussion of how buffer reductions are to be handled in consultation with agencies. In cases in which buffer reduction would not be approved based on observed disturbance to the species, nest monitoring, and how project ac tivities are to proceed to accommodate for nest avoidance will be outlined in the plan. The plan will include a table and graphics of all known nest locations, buffers, and disposition of nests (i.e., activity status), and will include procedures for ongoing monitoring and updating of nest disposition as relates to how it affects project activities.
Assumptions
Assumes one round of review and response to comments from the City and relevant agencies.
Assumes 4 hours of agency consulting support would be needed. (ix) Rincon Task 7.3.2 Wildlife Relocation Plan
In accordance with SAA section 2.18, Rincon will prepare a Wildlife Relocation Plan (i.e., Relocation Out of Harm's Way Plan) for review and approval for non-listed species. The plan will consider the various life cycles of the species, species' needs for foraging, general habitat concerns, threats of predation, and any other relevant life and natural history concerns. As required, the plan will identify a minimum of two relocation site options.
The Wildlife Relocation plan will outline the methods and materials to be used to relocate species encountered and will provide instructio ns on proper handling and release of individual s at the relocation site. The plan will include procedures for documenting any captures and relocations for submittal to the City and relevant agencies, including a final project close our report for final documentation of all species captured and relocated.
Assumptions
Assumes one round of review and response to comments for the City and relevant agencies.
Assumed 4 hours of agency consulting support would be needed. (x) Rincon Task 7.3.3 Species Protection Plan
Per SAA section 2.19, Rincon will develop and submit a Species Protection Plan for CDFW approval for any sensitive or rare species known to occur or discovered during pre-construction surveys. As required by the SAA, the plan will be submitted to CDFW at least 60 days prior to Project initiation/impacts. The timing of submittal of the species protection plan will require th e plan to be prepared before surveys are completed. As
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Amendment No. 6 to Agreement No. 2012-090
such, potential for species occurrence will be considered when determining which species should be included in the protection plan. The plan shall include avoidance and minimization measures as well as mitigat ion measures to offset any permanent or temporary impacts to species and/or their habitat. If relocation of individuals or creation of habitat is required, the plan will consider the timing constraints and Project implementation constraints needed for the salvage and/or capture of individuals for relocation.
Assumptions
Rincon will support the City in as-needed consulting with CDFW to develop and submit a Species Protection Plan for appro val for any sensitive or rare species known to occur or discovered during pre-Project or Project surveys. We assume up to 8 hours of agency consulting support would be needed. If relocation of individuals or creation of habitat is required, the plan will account for the timing constraints and project implementation constraints needed for the salvage and/or capture of individuals for relocation. Relocation approach will be addressed under the Wildlife Relocation Plan (see Task 3.2). Assumes one round of review and response to comments from the City and relevant agencies.
(xi) Rincon Task 7.3.4 Tree Inventory Update and Protection Plan In accordance with EIR Mitigation Measure NA-2, a Tree Protection Plan must be submitted to resource agencies and the City for review prior to construction. Rincon will conduct an updated tree inventory and prepare an updated tree inventory report for the project that identifies protected trees that will be impacted prior to the initiation of construction. The updated tree inventory is required given the length of the elapsed since the initial tree inventory was completed (approx. 10 years).
All trees within the project footprint with diameter-at-breast-height (DBH) of 4 inches or greater will be mapped and tree condition and leve l of expected impact will be documented. A tree protection zone will be mapped and displayed on a graphic of the project site. The tree protection zone will be defined as the area within the tree dripline out to approximately 5-feet from the dripline to account for the tree’s critical root zone.
The Tree Protection Plan will include detailed discussion of methods for tree removal, trimming of branches, and cutting of roots to prevent excessive damage to trees that are not to be removed. Th e plan will address how trees will be assessed for impact including potentially lethal impacts as well as impacts that could affect structural integrity. A tree inventory log will be pr epared to track trees and provide ongoing updates regard tree disposition.
Assumptions
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Assumes one round of review and response to comments from the City. Assumes up to 4 hours of agency consulting support would be needed.
LIST OF DELIVERABLES
x Pre-Construction Survey Findings (Memorandums)
x Biological Monitoring
x Exclusionary Fencing Installation
x Nesting Bird Management Plan
x Wildlife Relocation Plan
x Species Protection Plan
x Tree Inventory Update and Protection Plan
à Rincon Task 8 Optional Services
For permitting efforts and project implementation support not yet known, such as additional studies requested by the agencies or further agency coordination efforts that may be required prior to construction, an optional services task has been included herein. The optional services task will only be used with prior ZULWWHQDSSURYDOE\'HZEHUU\Ň'UDNH+DJODQ,IDWDVNUHTXHVWHGE\WKH agencies exceeds the allotted budget due to size or complexity, a separate scope and budget may be warranted.
LIST OF DELIVERABLES
x Permit coordination
TASK 7: CITY OF SANTA BARBARA COORDINATION
7.1 CITY OF SANTA BARBARA DART COORDINATION. Consultant shall prepare project plans, technical specifications, and special provisi ons for review by the City of Santa Barbara Development Application Review Team (DART) at each submittal milestone. Comments received from the City shall be logged and responses to each comment will be prepared.
7.2 AMENDMENT 3 SCOPE. Coordination with the City of Santa Barbara has expanded to include alternatives analysis for the airport Runway Protection Zone. The task includes the preparation of a letter report to the airport for submission to the FAA.
TASK 8: 35% PS&E
8.1 CONCEPTUAL DESIGN. The conceptual design phase shall include approximately 35% complete design plans with typical sections. The plans will show the preliminary layout of roundabouts, proposed turn lanes, locations of utility poles, utility boxes, drainage culverts, etc. Proposed right-of-way acquis itions will be identifi ed based on the need to accommodate additional traffic lanes and roadw ay widening, cut and fill slopes, utility relocations, retaining walls, precast arch culverts with natural bottoms, etc.
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The Preliminary Design shall also include an analysis of vertical and horizontal curve transitions to the existing roadway profile and alignment and specific safety requirements, such as design speed and sight distance, and preliminary grading requirements for the roadway embankment. Evaluate and recommend potentially less costly alternatives where feasible.
At the conclusion of the 35% design phase, the consultant shall provide CAD files showing the required configuration of Hollister Av enue over San Jose Creek to the City’s consultant responsible for the design of the replacement bridge, eliminating the need for a separate bike/pedestrian bridge upstream of the existing structure.
Consultant shall perform testing, calculations, and analysis necessary to achieve project goals according to City, Caltrans, and industry standards.
8.2 PREPARE CONCEPTUAL PLANS. The consultant shall produce conceptual plans at 1" = 20' scale. Additional information to be indicated at this stage will include the base map data from field survey and records research, facility sizes, roadway dimensions, and rights-of-way, and presenting plan, elevation, and section views of the proposed improvements along with all existing facilities.
8.3 PRELIMNARY COST ESTIMATE. Consultant shall prepare an initial construction cost estimate based on all anticipated construction items and estimated quantities from the general plan facility dimensions. Consultant shall revise and resubmit preliminary cost estimates as the project progresses at the 65%, 95% and Final stages.
8.4 SUBMIT 35% PLANS. Consultant shall perform quality control on all submittals.
LIST OF DELIVERABLES
x See below
TASK 9: 65% PS&E
9.1 ROADWAY IMPROVEMENT PLANS. The design shall conform to requirements of the City of Goleta and the Caltrans LAPM.
The roadway improvement plans and striping and signing plan shall also be in accordance with the current Caltrans Standards and City of Goleta standard plans or standards approved by the City of Goleta Director of Public Works. Existing utilities shall be indicated in the plan view. These plans will be prepared at 1"=20' scale, on 24" x 36" improvement plan sheets, and will consist of:
x Detail/Typical Cross Section Sheets - include typical sections and other details as required.
x Roadway Improvement Plans - includes plans for the proposed roadway widening and associated improvements. Plans shall provide for roadway improvements in accordance with the City’s recommendations. The roadway
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improvement plan shall consist of a plan and profile format that will also indicate the grading requirements in the plan. The construction drawings shall include all drainage and roadway structural details, slope revetment or lining, and design cross sections.
x Any new striping is to extend a minimum of 100 feet beyond the construction limits.
x Cross Sections - includes roadway cross sections based on the previously prepared field survey at 50-foot intervals showing the proposed roadway widening improvements. Cross sections are considered necessary to properly design the improvements and to establish the earthwork volumes and extent of construction or reconstruction beyond the existing right-of-way lines onto private property, where and if necessary. The cross sections and cut and fill quantities will be computer generated and will be included with the bid set. x Special layout and construction details as required.
x Temporary traffic control and construction staging plans. x Driveway profiles where work will extend beyond the public right-of-way limits.
The profile shall be extended as required for a transition to the existing driveway.
x Retaining walls and precast arch culverts with natural bottoms. x The Plans, Specifications, and Estimate must be prepared in accordance with Caltrans current CADD User’s Manual, Plans Preparation Manual, and Caltrans practices, as well as conform to the City of Goleta's standards and practices.
9.2 AMENDMENT 3 SCOPE. The existing scope is modified to include the additional work for alternatives analysis resulting from the Coastal Development process and optimization of the roundabout designs that greatly improve the operational characteristics of the project. Other redesig n work is necessitated by the decision to replace the Hollister Avenue Bridge, which provides an opportunity to greatly improve the roadway geometry on Hollister Avenue.
9.3 AMENDMENT 4 SCOPE . The existing scope is modified to include the additional work for the Caltrans directed realignment and related redesign of the soil-nail retaining wall required at the southbound off-ramp of SR 217. Additional work is also required for design assessments related to the FAA recommendations regarding the Fowler Road encroachment into the Runway Protection Zone of the Santa Barbara Airport.
LIST OF DELIVERABLES
x See below
TASK 10: 95% PS&E
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10.1 UPDATE ROADWAY PLANS. A submittal of 95% PS&E shall be made to the City.
The submittal shall include the plans, specifications, and estimate. Five sets of 11x 17 plans with a set of special provisions and the Engineer’s Estimate prepared for the 35% submittal shall be reviewed and updated as necessary. Consultant shall perform an independent QA/QC review of the 95% plans, specifications and estimate and incorporate appropriate revisions prior to submittal to the City. Specifications will be prepared in Microsoft Word and the estimate will be prepared in Microsoft Excel.
LIST OF DELIVERABLES
x Five (5) sets of the 95% Plans on 11” x 17”
x Five (5) hard copies of the special provisions
x One (1) electronic copy of the special provisions in Microsoft word format x Five (5) hard copies of the updated combined “estimate of probable costs” x One (1) electronic copy of the “estimate of probably costs” in excel format
Hollister Avenue/SR-217 Interchange Modifications,
Ekwill Street & Fowler Road Extensions
List of Anticipated Plan Sheets
Code Qt
y Description
35%
Submittal
65%
Submittal
95%
Submitt
al
Final
Submitta
l
T 1 Title Sheet X X X X
G 1 General Notes X X X
CC 3 Construction Control plan X X X
XS 1 Ekwill Street t ypical sections X X X X
1 Kellogg Ave typical sections X X X X
2 Hollister Avenue/Dearborn
Place/Ward Ave/SR-217 Ramps
t
ypical sections X X X X
1 Fowler Road/Fairview Avenue
typical sections X X X X
L 5 Ekwill Street roadway layout X X X X
1 Pine Ave roadwa y layout X X X X
1 Kellogg Avenue roadway layout X X X X
8 Hollister Avenue/Dearborn
Place/Ward Ave/SR-217 Ramps
roadwa
y layout X X X X
4 Fowler Road/Fairview Avenue
roadway layout X X X X
P 5 Ekwill Street roadway profile X X X X
1 Pine Ave roadwa y profile X X X X
1 Kellogg Avenue roadway profile X X X X
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Code Qty Description
35%
Submittal
65%
Submittal
95%
Submitt
al
Final
Submitta
l
8 Hollister Avenue/Dearborn
Place/Ward Ave/SR-217 Ramps
roadway profile X X X X
4 Fowler Road/Fairview Avenue
roadway profile X X X X
CD 3 ADA ramps, misc. X X X
5 Roundabout la yout/grading X X X
D 5 Ekwill Street drainage plan X X X
1 Kello gg Avenue drainage plan X X X
8 Hollister Avenue/Dearborn
Place/Ward Ave/SR-217 Ramps
drainage plan X X X
4 Fowler Road/Fairview Avenue
drainage plan X X X
Code Quant Description
35%
Submittal
65%
Submittal
95%
Submitt
al
Final
Submitta
l
D
2 Old San Jose Creek culverts
(assumed precast arches) X X X
6 Drainage profiles X X X
2 Draina ge details X X X
4 Drainage quantities X X X
WPC 5
Ekwill Street water pollution
control plan X X X
1 Kellogg Avenue water pollution
control plan
X X X
8 Hollister Avenue/Dearborn
Place/Ward Ave/SR-217 Ramps
water pollution control plan
X X X
4 Fowler Road/Fairview Avenue
water pollution control plan
X X X
2 Water Pollution Control details X X X
4 Water Pollution Control
quantities X X X
U 5 Ekwill Street utilit y plan X X X X
1 Kellogg Avenue utility plan X X X X
4 Fowler Road utilit y plan X X X X
8 Hollister Avenue utility plan X X X X
SC 3 Ekwill Street RBA sta ging X X X X
4 Hollister Ave RBA staging X X X X
3 Fowler Road RBA sta ging X X X X
TH 4 Ekwill RBA traffic handlin g X X X
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Amendment No. 6 to Agreement No. 2012-090
Code Qty Description
35%
Submittal
65%
Submittal
95%
Submitt
al
Final
Submitta
l
1 Kello gg Ave traffic handling X X X
12 Hollister Avenue/Dearborn
Place/Ward Ave/SR-217 Ramps
traffic handling X X X
4 Fowler Road traffic Handlin g X X X
PD/S 5
Ekwill pavement delineation &
sign plan X X X
1 Kellogg pavement delineation &
si
gn plan X X X
8 Hollister Avenue/Dearborn
Place/Ward Ave/SR-217 Ramps
pavement delineation & sign
plan
X X X
4 Fowler Road/Fairview Avenue
pavement delineation & sign
plan X X X
2 Pavement delineation & sign
details X X X
4 Pavement delineation & sign
quantities X X X
PP/IP 5
Ekwill landscaping and irrigation
plan
X
X X X
1 Kellogg landscaping and
irrigation plan
X
X X X
8 Hollister Avenue/Dearborn
Place/Ward Ave/SR-217 Ramps
landscaping and irrigation plan
X X X X
4 Fowler Road/Fairview Avenue
landscaping and irrigation plan
X
X X X
2 Landscaping and irrigation
details X X X
Code Quant Description
35%
Submittal
65%
Submittal
95%
Submitt
al
Final
Submitta
l
PP/IP 4
Landscaping and irrigation
quantities X X X
E 2
Hollister/Kellogg Traffic Signal
Mod X X X
3 Street li ghting plan and details X X X
S 2
Pre-Cast Culvert Foundation
Plans X X X
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Amendment No. 6 to Agreement No. 2012-090
Code Qty Description
35%
Submittal
65%
Submittal
95%
Submitt
al
Final
Submitta
l
4 Retainin g Wall Plans X X X
220 TOTAL
10.2 AMENDMENT 3 SCOPE. The extra work in this phase is a continuation of the work resulting from the same issues in Task 9.1 for that portion of the work that had been advanced past the 65% level.
10.3 AMENDMENT 5 SCOPE. FOWLER ROAD.
The Fowler Road Extension Project was originally designed to extend out to Fairview Avenue on the west. Due external issues the City has directed DHA to reduce the project limits of Fowler Road to terminate at future Technology Drive. The project will follow the same horizontal alignment, with the addition of a knuckle at the Technology Drive intersection. The vertical profile design and roadway drainage design will need to be revised to best fit the new project layout. The revised drainage design will include re-grading the existing ditch out to Old San Jose Creek. This scope change will require revisions to the already well advanced 95% design for Fowler Road, including the modifications of many plan sheets specifications and estimate.
10.4: AMENDMENT 5 SCOPE. ADDITIONAL SUBMITTAL TO CALTRANS.
The project was originally scoped for three submittals to the City during Final Design:
65%, 95%, and a Final Submittal. The original scope included a 65% PS&E submittal for Caltrans Local Assistance review. Caltrans is now requiring a draft of the final submittal, i.e., a 100% PS&E Submittal. This new submittal will include Caltrans design review of all three portions of the project: the Hollis ter Avenue/Route 217 Roundabouts, the Ekwill Street Extension, and the Fowler Road Extension.
10.5: AMENDMENT 7 SCOPE. REDESIGN OF ROUNDABOUITS ON HOLLISTER.
Redesign of the Hollister Avenue Roundabouts to comply with 2020 guidance.
10.6: AMENDMENT 7 SCOPE. PEER REVIEW.
Accommodation of design changes resulting from City of Goleta Independent Peer Review Team.
10.6: AMENDMENT 7 SCOPE. STREET LIGHT DESIGN.
Design modifications to accommodate City owned streetlights for Project.
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10.7 AMENDMENT 8 SCOPE. 95% PS&E Revisions
These tasks are additional work and revisions to the 95% PS&E package, including:
1. External review comments – Revisions to the Plan and Special Provisions in response to the City Peer Review comments .
2. Yardi/UPS driveway details.
3. Winslow Development – coordination with City and impact to Ekwill Street design.
4. Specification updates to encompass all the permit conditions.
5. Meetings with Caltrans and exhibits prepared for the appraiser and property owner related to changes to access control along Ward Drive.
6. Incorporating requested changes to the Plans and Specifications as a result of the Regional Water Quality Control Board and Caltrans comments with regards to elimination of the storm water treatment areas within the State’s right of way, and the related modifications to the storm drain design, planting plans, and hardscaping.
7. Responding to and incorporating additional comments from Caltrans traffic operations and design branches regarding roundabout geometrics and the Design Standard Decision Document.
LIST OF DELIVERABLES
x PS&E updates
TASK 11: FINAL CONTRACT PACKAGE
11.1 ENGINEERS ESTIMATE. Consultant shall prepare an accurate and reliable Engineer’s Estimate to be included in the bid documents. Consultant shall provide a construction quantity and cost estimate with each submittal of plans. The unit costs will be based upon the most current cost information for recent similar projects in the area compiled by the consultant. Consultant 's final construction cost esti mate will be based upon, and in agreement with, the final items of work with estimated quantities.
11.2 FINAL PROJECT PLANS . The design deliverables will include, but not be limited to:
Providing final improvement Plans on Mylar ready for advertising and bidding, along with “camera-ready” Specifications (including appendixes), and a complete Engineer’s Estimate, all wet seal stamped and signed by a licensed California Civil Engineer. Final plans shall be submitted on Mylar sheets 24” x 36” in size, to a 1”=20’ horizontal scale.
The final plans and specifications shall be delivered to, and become the property of, the City of Goleta.
The design and scope of services shall also include complete and detailed estimate of quantities; construction cost estimate; answe rs to all questions regarding the design during the design review process; review of the project site to ensure that the Plans are drawn correctly; and attendance at project related meetings.
11.3 CONSTRUCTION SCHEDULE . Consultant shall calculate the amount of liquidated damages and determine the length of time in working days for construction.
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11.4 FINAL SPECIFICATIONS . The City will provide the consultant with its boilerplate Specifications and Technical Provisions in Microsoft Word format.
Consultant shall be responsible for compiling t he Project Specifications which are to be based upon the latest Caltrans Standard Specifications and the latest Caltrans Standard Special Provisions shall be incorporated into the bid documents. Consultant shall provide a write up for the project specific scope of work in the Technical Specifications. The Specifications shall be signed and “wet sealed” by consultant’s Civil Engineer registered in the State of California, which will constitute a certification that they are complete and ready for bidding purposes and awarding of a contract for construction of the improvements.
11.5 SUBMITTALS:
Consultant shall submit three (3) sets of bound copies of the design drawings, including cross-sections, with each submittal for checking by the City, along with the previous red lined submittal prints. The design drawings should be as complete, accurate, and error- free as possible before Plan checking is considered, in order to reduce the number of Plan checks required and related costs therefore to the City and Consultant. Each submittal is to include documentation of QC checks completed by consultant prior to submission for City review. Submittals shall be at the 35%, 65%, and 95% and Final design stages.
x Consultant shall submit three (3) sets of the contract specification documents with each submittal for checking by the City, along with the previous check prints. A disk in Microsoft Word format containing the final Contract Documents shall be submitted to the City.
x The design shall include new improvements within existing State right-of-way or right-of-way to be acquired by the Project that will become State-owned improvements upon final completion of the Project. Consultant’s design shall therefore require the review and approval of Caltrans. This review process shall be in accordance with Caltrans procedur es. Consultant shall prepare, submit, and coordinate with Caltrans all required PS&E documents through final approval of the design on behalf of the City. The City will review all PS&E documents prior to their submission to Caltrans.
x Prepare RE File and Materials Information Handbook.
11.6 AMENDMENT 8 SCOPE. Value Engineering; Reduce Overall Construction Costs/Scope Reductions
This task includes assessing and implementing changes to the P S&E in order to reduce the overall construction costs of the project includes assessment of design changes to the Ekwill Street crossing at Old San Jose Creek.
LIST OF DELIVERABLES
x Cost reduction matrix
x Revised PS&E changes for cost reduction
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TASK 12: RIGHT OF WAY ENGINEERING
12.1 Right of way engineering tasks shall be performed primarily by MNS Engineering under the direction of consultant. This task is to prepare the required maps, legal descriptions, deeds, sketches, and back up data to support the right of way acquisition effort. The RW Engineering shall be performed per the Caltrans RW Manual. A Record of Survey shall be prepared for each of the three project locations as soon as the alignments are finalized. These maps will sh ow the new roadway alignments and serve not only as a way to retrace the corridors in the future, but also to make the legal description process much less tedious and time-consuming. The maps will also show all property monuments recovered in the retracement process allowing for the preservation of those locations.
12.1.1 Consultant shall prepare records of survey for each project location and file with the County Recorder. Monuments shall be set to facilitate recovery of the alignments and to serve as initial, local project control for construction.
12.1.2 Consultant shall determine the precise areas needed for permanent and temporary easements and for areas of interagency transfer. It is anticipated that approximately 33 permanent (private and interagency combined) fee or easements and 20 temporary construction easements (including 2 possible staging areas not yet defined) will be required.
12.1.3 Consultant shall prepare appraisal maps for each of the three project locations identifying the parcel number, owner, type of easement, size of easement and remainder size. Parcel numbers for State R/W changes will receive State-designated number. Parcel numbers for City of Goleta shall be assigned distinct numbers related to assessor’s numbers, property addresses or other suitable system.
12.1.4 Consultant shall provide updates to the existing project Right of Way Needs spreadsheet to accompany the appraisal map for appraisal and acquisition agents.
12.1.5 Consultant shall prepare legal descriptions for each parcel to be acquired for temporary or permanent use.
12.1.6 Consultant shall prepare legal descriptions for existing easements to be quitclaimed to the City or State (if any).
12.1.7 Consultant shall prepare legal description and sketch for abandonment of Kellogg Place for use by the City in the abandonment and conveyance process.
12.1.8 Consultant shall prepare sketches for all non-state related acquisitions.
12.1.9 Consultant shall maintain separate parcel files for each acquisition containing information such as title reports, existing easements, descriptions of parcels to be acquired or relinquished, vesting deeds and basic parcel information.
12.1.10 Consultant shall coordinate with City of Goleta real property, City of Santa Barbara real property, Caltrans R/W, pr oject engineer and appraisal and acquisition personnel and support them during the acquisition process.
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12.1.11 Consultant shall prepare final R/W map for the Highway 217 corridor for filing by Caltrans.
12.2 Under the direction of consultant HJA shall obtain current updated preliminary title reports for the properties subject to acquisition.
12.3 AMENDMENT 3 SCOPE. Engineering for additional R/W work is needed:
The additional right of way work includes increasing the parcel requirements from an estimated 53 to an estimated 60 parcels. Several original parcels have been removed and replaced with right of entry permits, but still require the creation of the parcel legal descriptions. Several changes have been made to the alignments for Ekwill and Hollister, resulting in needs to change appraisal maps, legal descriptions, plats, and closures and to conduct the QA/QC for each change.
Research and review of prior rights information provided by Goleta Water District to aid in the City’s evaluation of GWD claims. Preparation of a Prior Rights Report Additional survey work related to RW for staking proposed right of way limits for several parcels.
Prior Rights Research and correspondence, and underlying fee determination for portions of Kellogg Way and Kellogg Ave that may be included in property swap.
Coordination, meetings, changes and preparation of plats, legal descriptions, closures, and review, signing and distribution for the additional parcels.
12.4 AMENDMENT 6 SCOPE: Revise right of way maps and legal descriptions to conform with the requirements by Caltrans.
12.5 AMENDMENT 8 SCOPE. Right of Way Engineering
This task includes work for Hamner, Jewell & Associates for appraisals, appraisal reviews, and acquisition work for denial of access rights added by Caltrans on AP# 071-140-064 (Giorgi) parcel, TCE extensions on parcels 071-130-081 (600 Pine Partners LLC) and 071-130-069 (BT-Oh LLC), as well as TCE extensions for Catalina Barber, Sanders Hotel, BT-Oh, LLC (UPS) and Kellogg LLC, and Caltrans Right of Way Certification support and processing of required RW items with Caltrans.
LIST OF DELIVERABLES
x Appraisals and appraisal reviews
x Caltrans ROW Certification support
TASK 13: RIGHT OF WAY APPRAISALS
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Amendment No. 6 to Agreement No. 2012-090
Consultant shall oversee and direct Hamner, Jewell & Associates (HJA) in the appraisal and acquisition of right of way for the project.
13.1 Under the direction of consultant, HJA shall obtain appraisals from a state licensed real estate appraiser, prepared in conformance with state laws and Caltrans guidelines, as required to set the basis of right of way purchase offers to private property owners by the City. All appraisals shall be submitted to the City for review and pre-approval prior to purchase offer presentations. If project fund ing requires formal third-party appraisal reviews, this proposal assumes Caltrans staff shall provide the required appraisal reviews. This scope does not include any appraisal of public lands held by City, County, County Flood Control, or State; it is assumed that appraisals will only be required for the acquisitions of private properties listed in Task 14.
13.2 AMENDMENT 3 SCOPE. The following parcels have been added since the original scope was prepared:
AP 071-130-
062
Yardi/Torridan This parcel was not on the original list but has been identified as requiring an acquisition.
PTR and appraisal will be required. Entry
coordination for project studies required.
AP 071-130-
049
Goleta Business Park This parcel was not on the contract list but has been identified as requiring an
acquisition. PTR and appraisal are required.
AP 071-130-040 Towbes (TCP Pine) PTR obtained for this parcel; access coordination for site studies performed.
Additional permanent r/w acquisition sought.
Appraisal may be required.
AP 071-140-053 Kunze No PTR requested, TCE may be avoided however some coordination may be
necessary in conjunction with driveway
access
AP 071-140-064 Giorgi PTR requested for this out-of-scope parcel; evaluation support regarding Caltrans denial
of access requirement.
AP 071-190-034 Kellogg Ave LLC New TCE required for retaining wall construction; this parcel was not in the original
contract scope of work. Assume TCE without
an appraisal
AP 071-190-035 SYCAL Properties Right of Entry for Driveway conform added/required
AP 071-170-061 Himelsein Right of Entry for Driveway
conform added/required
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AP 071-170-062 See Family Trust Right of Entry for Driveway conform added/required
AP 071-170-063 Antonucci Right of Entry for Driveway
conform added/required
AP 071-170-064 Antonucci Right of Entry for Driveway
conform added/required
AP 071-140-068 Catalina Barber Right of Entry for Driveway conform added/required
AP 071-140-056 Bottiani Right of Entry for Driveway
conform added/required
13.3 AMENDMENT 6 SCOPE: UPDATE APPRAISALS.
Revise and update appraisals for parcels affected by the changes resulting from Caltrans requirements to keep the Ekwill Fowler Project independent for right of way work.
13.4 AMENDMENT 7 SCOPE: UPDATE TCE’s.
Revise and update appraisals for Temporary Construction Easements (TCE’s) throughout Project.
TASK 14: RIGHT OF WAY ACQUISITION
Under the direction of consultant HJA shall prepare offer packages based upon the appraisals, for presentation to each involved property owner. Offer packages shall include an offer letter, Appraisal Summary Statement, proposed Acquisition Agreement, and Deed. Consultant shall present these documents for City review and pre-approval prior to presenting offers to property owners. Co ncurrently consultant shall seek Caltrans review and approval of the appraisals, prior to proceeding with making the purchase offers. If requested by the City, consultant shall have the limits of right of way acquisition staked in the field with lath and flagging to assist in visualizing the limits of the right of way being acquired. After offer presentation, consultant shall handle all follow up negotiations in pursuit of mutually acceptable amicable purchase agreements with each owner to finalize the property purchases. For any purchase efforts that do not culminate in mutually acceptable amicable agreements, consultant shall coordinate with City and, if appropriate, with the City Attorney’s office in conjunction with any required Necessity Hearing scheduling. For those on which we reach final agreements, we would process all documents for necessary approvals and coordinate escrows, title insurance, and closings. This project shall also require a residential relocation. Consultant shall provide relocation assistance in conformance with the California Government Code and, if federal funding is involved, in accordance with the provisions of the federal Uniform Act.
Relocation assistance shall include interviewing tenants, providing required noticing,
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conducting market surveys to set benefit levels and identify potential replacement sites, present the tenant with referrals to potential replacement housing options, provide moving bid coordination, claim preparation and processing, and payment distribution and payment receipt documentation. Consultant shall also prepare a Relocation Plan in advance of making the property purchase offers and triggering relocation eligibility.
Consultant shall draft any required Right of Way Certification.
Following is the list of parcels included in this proposal:
Assessor’s Parcel Number Owner Type of Acquisition
071-130-051, -006 Mauracher Partial
071-170-080, -083, and -079 University Properties Partial and Full 071-170-082 Winnikoff Trust Partial
071-130-023 McPage Enterprises Partial
071-151-011 McLeans Auto Body
& Paint
Partial
071-140-067 and -068 Catalina Barber Corp Full/Exchange 071-090-078 DLC Enterprises Partial
071-090-036 Newland Partial (+ Relocation)
071-090-007 Islay Investments Partial
071-140-046 Bottiani Partial/ Exchange
071-330-009 Jurkowitz Trust Partial
14.1 AMENDMENT 3 SCOPE. The original scope of services is amended to provide:
An independent fee reviewer to comply with Caltrans review appraisal requirements. (Original scope assumed Caltrans would provide this service).
Due to timeline differentials with obtaining environmental clearances and funding, the Newland and Bottiani parcels now have different appraisal and offer descriptions.
Acquisition for the parcels listed under Task 13.2 above.
14.2 AMENDMENT 4 SCOPE. The original scope of services is amended to provide:
x Additional effort related to unanticipated prolonged and complicated acquisition negotiations on several properties.
x Additional effort related to support services for the City’s filing of a Resolution of Necessity for five parcels.
x Additional effort relayed to required revisions to existing appraisals for certain properties.
14.3 AMENDMENT 5 SCOPE. Due to the changes to the Fowler Road project, there is additional Right of Way work that must be completed. The new knuckle at the western
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end of Fowler Road at Technology Drive will require a small right of way acquisition as well as modifications to the Temporary Construction Easement at the same parcel. At this point in the project, the majority of the right of way work has been completed for the Fowler Road project, and escrow has closed for the Temporary Construction Easement.
Additional work is therefore required to obtaining a Preliminary Title Report, Appraisal, and Acquisition. The additional effort includes work for subconsultant MNS for surveying to complete the appraisal map, and for subconsultant Hamner, Jewell & Associates to complete the appraisals and acquisition work.
14.4 AMENDMENT 6 SCOPE: Revise and update acquisition work for parcels affected by the changes resulting from Caltrans requirements to keep the Ekwill Fowler Project independent for right of way work. Extend the work required for ongoing negotiations with other parcels that have expanded into protracted negotiations.
TASK 15: UTILITY COORDINATION
Consultant shall provide utilit y coordination throughout the project in accordance with Chapter 13 of the Caltrans’ Right of Way Manual as required. This task involves communicating the City’s project to the utility owners within the project limits and working with them to complete their plans and relocations for those utilities that conflict with the proposed project. Anticipated work under this task is as follows:
15.1 VERIFY EXISTING UTILITIES : Collect available utility information and review the topographic base map in order to identify ex isting utilities. A utility base map shall be prepared and sent to utility owners for verificati on. Part of the verification process is to obtain additional utility information from the owners such as as-built record drawings and atlas sheets, as well as determining the facility’s function.
Finally, the utility base map is revised using the utility owner provided items and information our team has developed over the course of the task. x Utility Base Map: Prepare a utility base map to be used in conjunction with the topographic base map. Essentially, this base map documents the best available utility location information such as: USA markings; interpretation of as-built record drawings and utility atlas sheets; and pothole information. x Utility Matrix: Prepare a utility matrix to organize and document in one location all the utility coordination activities including: owner; contact name, telephone, and facsimile numbers; mailing and physical addresses; email addresses; dates and methods of communication; description of effected utility; method of conflict resolution, if any; status of relocation plans, if any; etc.
This matrix is provided to the City and utility owners to provide a transparent understanding of all the utility locations, conflicts, and issues to all potentially affected stakeholders. For example, oft en cable TV and telephone facilities are carried on electric poles. Using the matrix, the cable TV/telephone representatives
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can get a clear understanding of the project impacts to poles which they are on, but over which they have little to no control over.
x Utility Letter A (Verification) Package: Letter, matrix and associated plans that outline the proposed design and right-of-way, and existing utilities as mapped in the field. This letter puts the utility owner on notice that the City is intending to construct a project that may affect their facilities. x As-Built Record Drawings: A primary function of the Utility Letter A is to gather and incorporate into the utility base mapping any utility owner record drawings or other pertinent information.
15.2 POSITIVE IDENTIFICATION AND DETERMINATION OF LIABILITY : Prepare and execute a potholing plan to provide positiv e identification and location of utility facilities that may conflict with the project.
High-risk vs. low-risk utility facilities will also be identified. x Potholing: Obtaining positive location information of underground utilities that may be in conflict with the proposed project improvements, and all high-risk utilities within the project limits. The potholes will be surveyed and added to the project topo maps. Since the exact number of potholes cannot be determined in advance, consultant has assumed approximately two full days of potholing activity will be needed.
x Utility Letter B (Request for Relocation Plans) Package: Letter, updated matrix and associated plans that identify poten tial utility conflicts and approximate relocation schedules. This is a formal coordination letter that identifies the relocation work and schedule required to complete the relocations. Packages shall be sent to all utility owners within the project limits – regardless of potential conflict or not – in order to provide transparency of all utility coordination. x Relocation Parameters: Provide utility relocation parameters for utility owner relocations plans.
15.3 COORDINATE RELOCATION : Coordinate any and all modifications, changes, or relocations of existing underground and/or overhead utilities with respective utility companies. Where feasible, every effort shall be made to complete any and all modifications, changes, or relo cations of existing underground and/or overhead utilities prior to construction.
Should the utility companies or the City decide to underground existing overhead utilities as part of the relocation, or desire the installation of conduits for future undergrounding or expansion of their facilities, Consultant shall work with the respective utility companies to incorporate their design into the plan set and assist in the development of cost sharing between the utility companies and the City in the utility relocation agreements for the additional cost of trenching, conduits, vaults, etc. associated with the undergrounding.
The design of any “dry” utilities (overhead or underground) is not a part of this scope of work.
This scope of work assumes that the City shall prepare any utility relocation agreements.
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Schedules and progress reports for utility efforts shall be prepared. Plans and cost estimates provided by the utility companies shall be reviewed and recommendations shall be made.
x Field Meetings: Attend field meetings with utility owner representatives. x Utility Specifications: Prepare special pr ovisions relating to utility coordination during construction including timing and duration of construction windows for utility relocations performed by owner’s forces.
x Utility Plans: Finalize utility plans for contract documentation plan set. x Utility “C” Letter (Notice to Owner) Package: Letter, updated matrix and final project plans that show location and elevation of existing utility and the proposed utility relocations. This letter satisfies the requirements in regard to utility conflicts.
x RE Pending File: The last step of this task is to provide documentation of the utility coordination effort for the City and the RE Pending file. This will provide the City with
15.4 AMENDMENT 3 SCOPE. Expanded utility coordination due to the presence of several mainline trunk utilities that run along Hollister Avenue. Utility relocation efforts for these facilities are going to require addi tional potholing (20 original vs. 60 now), along with intensive coordination to accomplish the staged construction on Hollister Avenue.
15.5 AMENDMENT 5 SCOPE. The utility coordination process has proven to be much more extensive than originally scoped. The level of coordination and utility design for the Hollister Avenue/Route 217 Roundabouts has proved to be more extensive than originally scoped and requires extension additional coordination with the Hollister Avenue Bridge project, as well. Amendment 5 addresses the additional work by DHA to complete the utility coordination for the project.
Temporary traffic signal staging plans have expanded to four stages of construction with multiple signal head moves for each stage. Consequently, DHA will secure a new electrical subconsultant (Y&C) to prepare up to an additional 18 plan sheets to accommodate the various stages of construction for the signals and streetlights.
15.6 AMENDMENT 6 SCOPE. Continue coordination with the owners of affected utilities. This coordination will be on-going throughout the remainder of the design project. The work includes c oordinating final relocation plans with utility owners, and assisting the City with utility agreements, and preparing the final utility relocation letters. Upon receipt of comments on the 95% submittal package, facilitate a review session with the City to discuss review comments and resolve any conflicting comments.
Revise the plans to delete the Caltrans style lights and add custom streetlights in the City right of way. Modify technical special provisions to address City comments,
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changes to the plans, or unique revisions and coordinate them with the City boilerplate.
15.7 AMENDMENT 8 SCOPE. Additional Utility Coordination MNS will continue to coordinate with the owners of effected utilities. This coordination will be ongoing throughout the remainder of the project. The work includes coordinating final relocation plans with DHA designers and utility owners, and assisting the City with utility agreements, and preparing the final utility relocation letters.
LIST OF DELIVERABLES
x Final utility relocation letters
x Utility Agreement Assistance
TASK 16: MITIGATION MONITORING PLAN
PERMIT CONDITONS SUMMARY TABLE AND PS&E INTEGRATION
16.1 PREPARE SUMMARY TABLE. Once permitting conditions have been finalized Consultant shall compile the Permit Conditions Summary Table, which is comprised of a list of mitigation measures and conditions of approval identified during environmental review and the permitting process. This would comply with Caltrans’ Local Assistance Procedures Manual that requires the following be submitted to the District Local Assistance Engineer (DLAE):
“The local agency shall develop a list of all mitigation as related to NEPA and provide it along with the technical reports and draft environmental document to the DLAE.
The local agency shall certify that all required mitigation has been completed and/or is included in the Final Plans, Specifications and Estimate (PS&E), and that any required ongoing maintenance of mitigation is implemented (23 CFR Parts 635,771, and 772).”
This task will satisfy the Environmental Commitments Record as described in Section 39 of the Caltrans Standard Environmental Reference.
16.2 INTEGRATE ENVIRONMENTAL INFORMATION WITH PS &E DEVELOPMENT . The PS&E specifications sheets and final bid package shall incorporate inputs from the permitting process. The task would involve:
x Integrate mitigation measures into the PS&E.
x Prepare the Permit Conditions Summary Table and specifications
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16.3 MITIGATION PLAN. Consultant shall prepare a biological mitigation plan that fulfills all of the requirements of the City’s EIR and provides the biological information needed to support the COE, CDFG, RWQCB, and CCC permit applications (as indicated in Task 6 Permitting). Integrate the compensatory mitigation plan into the biological mitigation and monitoring plan required by Mitigation Measure NA-1 in the EIR (herein referred to as the Mitigation Plan).
The Mitigation Plan shall comprise a biological mitigation and monitoring plan that incorporates all of the biological conditions related to construction of the project, including the “compensatory mitigation plan” required to obtain a section 404 permit from the COE.
The plan shall include protection and replacement of habitats, streams, and wetlands, and measures for the protection of sensitive plants and animals, as described in the EIR.
The compensatory mitigation plan shall include site selection information, a mitigation work plan and maintenance plan, performance standards and monitoring requirements, and long-term and adaptive management plans. The Mitigation Plan shall include the following components as identified and described in further detail in the EIR:
x Protection and replacement of riparian habitat
x Native tree inventory and protection plan
x Wetland habitat restoration
x Pre-construction floristic surveys and compensation
x Plant restoration
x Construction restrictions for riparian birds and raptors x Construction zone housekeeping
x Maintenance restrictions
x Avoid/minimize impacts to least Bell’s vireo
The following tasks shall be implemented in order to create the Mitigation Plan:
16.3.1 COMPENSATORY MITIGATION SITE SELECTION . Select specific sites for restoration, enhancement and/or creation required to complete the Mitigation Plan and obtain key permits. The City shall provide descriptions of potential available locations and acreage suitable for compensatory mitigation. Consultant shall make recommendations to the City regarding the locations for the compensatory mitigation site(s).
16.3.2 FIELD VISITS AND GROUND -TRUTH DATA . Conduct a field visit to verify biological resource information gathered during the preparation of the EIR is accurate and up to date. Map native trees for preparation of the native tree inventory and protection plan.
16.3.3 COORDINATE WITH LANDSCAPE ARCHITECT ON LANDSCAPE AND IRRIGATION PLANS AND SPECIFICATIONS. Provide a restoration biologist to provide input on landscape and irrigation plan drawings and specifications, including plant/seed layouts, palettes, and specifications.
16.3.4 PREPARE DRAFT MITIGATION MONITORING PLAN. Prepare a draft Mitigation Monitoring Plan. The Mitigation and M onitoring Plan will be c oordinated with the project landscape plans. The restoration component of the mitigation plan shall include details on restoration
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locations and habitat types, plant/seed source, plant layouts and palettes, plant and seed installation methods, irrigation methods, restoration schedule, a description of the 5-year maintenance and monitoring program methods, and include the following performance standards:
x Native cover must be 70 percent after three years and retain 70 percent coverage by the end of the 5-year monitoring and maintenance period. x Non-native invasive plants, excluding no n-native grasses, must remain below 10 percent of total vegetation cover at all times.
x Vegetation must survive without supplemental irrigation for at least 2 years. x No single species shall constitute more than 50 percent of the vegetative cover. x Replacement plants shall be monitored for a minimum of 3 years to ensure successful establishment.
x The draft Mitigation Plan will be submitted electronically for review and approval by the resource agencies and Goleta.
16.3.5 PREPARE FINAL MITIGATION PLAN . Revise the Mitigation Plan based on comments from agencies and Goleta and prepare a final Mitigation Plan. Submit 10 copies of the final Mitigation Plan to the permitting agencies and Goleta on hard copies or CD as appropriate.
16.4 AMENDMENT 3 SCOPE. Identification of a potential mitigation site on the City of Santa Barbara Airport property along Hollister Avenue and preparation of a preliminary concept paper to facilitate Airport review and approval. Conduct all field surveys, mapping, and conceptual plan preparation for the mitigation sites, including the site on the Airport property.
16.5 AMENDMENT
5 SCOPE. DHA and URS will prepare the final response to RWQCB comments as related to the Mitigation Plan. URS will amend the Mitigation Plan to reflect the revised project impacts related to the reduction in scope of Fowler Road. The revised Mitigation Plan measures will be incorporated into the PS&E and into a revised Permit Conditions Summary Sheet.
LIST OF DELIVERABLES
x Biological inputs for the landscape and irrigation plans x Draft Mitigation Plan
x Final Mitigation Plan
x Draft Revised Mitigation Plan
x Final Revised Mitigation Plan
16.6 AMENDMENT 6 SCOPE – Permits 1 through 5. The following activities are needed for updating the environmental documents for the project:
1. Revised Biological Mitigation and Monitoring Plan. Work to be undertaken as part of this task includes, but is not limited to:
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Amendment No. 6 to Agreement No. 2012-090
x Conduct field reconnaissance and desktop analysis to identify potentially suitable replacement mitigation site(s).
x Coordinate with the City to identify which replacement mitigation sites are suitable and acceptable.
x Prepare updated maps of the suitable mitigation sites illustrating proposed restoration efforts and existing constraints and prepare an associated fact sheet outlining the benefits of the revisions. The maps and fact sheet will be prepared for use by the Project team and the City for discussions with the agencies and the public.
x Participate in one meeting with the public for desktop and field review of the suitable mitigation sites.
x Revise the 2016 Biological Mitigation and Monitoring Plan once the mitigation sites have been agreed upon by all parties. Please note, only restoration-specific sections will be revised, and the remainder of the plan will remain as previously written.
x Coordinate agency submittal and approval of the revised Biological Mitigation and Monitoring Plan.
x Coordinate with Rincon Consultants on mitigation-specific aspects of the Environmental Impact Report Addendum. Rincon is conducting revisions to the addendum under a separate contract.
2. Environmental Enhancement and Mitigation Grant Program Assistance. Work to be undertaken as part of this task includes, but is not limited to:
x Provide information as needed for mitigation-specific items to City to be incorporated into the application.
x Review mitigation-specific text prepared by City.
x Revise the one previously prepared EEMP-specific GIS figure per updates to the mitigation sites as described above.
16.7 AMENDMENT 7 SCOPE. SUPPORT TO DEFEND LEGAL CHALLENGE TO EIR ADDENDUM.
Provide support services to the City to defend lawsuit against the EIR Addendum and associated Bio-Mitigation Plan.
16.8 AMENDMENT 7 SCOPE. ACQUIRE NATIVE PLANTS FOR BIO-MITIGATION.
Implementation of plant and seed propagation plan for the Bio-Mitigation Plan with $23,360 deposit so that native plants from the project site can be grown in a nursery. .
TASK 17: PROVIDE BIDDING AND CONSTRUCTION SUPPORT
17.1 Consultant shall interpret plans and specifications as required during the bidding process. Attend and participate in a pre-bid meeting with potential bidders. Consultant shall answer questions regarding the Technical Provisions and the design drawings during the bidding process.
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Amendment No. 6 to Agreement No. 2012-090
This Amendment 5 request includes the time and effort for DHA to complete the extra submittal for Fowler Road and Hollister Avenue/Route 217, and for MNS to compete the extra submittal for Ekwill Street.
17.2 AMENDMENT 6 SCOPE. Provide bid period support for the PS&E and associated construction package documents produced by the design team, including items added by earlier amendments. Task is clarified to be only bid period support. Design support during construction will be negotiated and authorized for the CON phase of the project.
17.3 AMENDMENT 8 SCOPE. Additional Bidding Support
This Amendment includes anticipated design support for MNS during the bidding phase.
TASK 18: AMENDMENT 5 SCOPE. ADDITIONAL REPORTS TO CALTRANS.
The project was originally scoped for submittals to City based on preparing standard engineering reports needed for the project. Caltrans requires additional reports to be prepared over and above the original scope. Now that the Caltrans involvement has changed to include the entire project oversight, not just the portion in State right of way, these reports need to be prepared and submitted to Caltrans in their specific format for every segment of the project. The new reports include Design Exceptions, Storm Water Data Reports, and the Traffic Management Plan. This amendment request includes the additional work for DHA to prepare and submit these reports for Caltrans review, including the subsequent report revisions and responses to Caltrans comments
CITY OF GOLETA RESPONSIBILITIES
x Provide basic criteria for project des ign, record drawings, and preprinted portions of the specifications.
x Provide copies of available pertinent City records, such as survey ties, benchmarks, road plans, and record maps the City knowingly has in its possession.
x Print and distribute final bid documents, unless requested as an additional service.
x Mediate with landowners for access to and provisions for consultant to enter upon private and public lands.
x Provide all other required services that cannot, by law, be performed by consultant.
x Provide contract administration and inspection during construction.
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x Be responsible for all communication with the Caltrans’ District Local Assistance Engineer for grant funding and cost reimbursement. x The City’s Director of Public Works or designee shall serve as Contract Administrator for the project.
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Ekwill Fowler Amendment 8 Fee Detail 8/25/2021
Task Description
Budget Amount
in City Executed
Contracts &
Amendments
Remaining as of
(3/26/21)
Amendment
Request Task Transfer
Total Revised
Contract Amount
1 Project Management/Coordination 257,333.45$ 5,561.00$ 15,000.00 $ -$ 272,333.45$ 2 Surveying 851.81$ (191.75)$ 191.75 $ 1,043.56$ 3 Materials and Foundation Reports 2,864.48$ (9.89)$ 9.89 $ 2,874.37 $ 4 Drainage Report 41,925.81$ (46,154.52)$ 96,244.55$ 138,170.36$ 5 Aerial Deposited Leady Study -$ - $ - $ - $
6 Permitting 146,885.72$ -$ 5,000.00$ 151,885.72$ 7 City of SB DART Coordination 41,793.90$ 5,086.14$ (5,086.14) $ 36,707.76 $ 8 35% PS&E 86,657.92$ (1,236.21)$ 1,236.21 $ 87,894.13$ 9 65% PS&E 273,954.71$ 69,542.25$ (69,542.25) $ 204,412.46$ 10 95% PS&E (Incl Task 10A) 765,484.88$ (233,739.64)$ 262,957.19$ 1,028,442.07$ 10A 100% PS&E -$ - $ - $ - $
11 Final PS&E 104,263.21$ 61,405.82$ 20,000.00 $ 124,263.21$ 12 Right of Way Engineering 17,412.42$ 5,249.41$ 12,500.00 $ (5,249.41)$ 24,663.01 $ 13 Right of Way Appraisals 16,970.87$ (2,107.88)$ 3,500.00 $ 20,470.87$ 14 Right of Way Acquisition -$ - $ - $ - $
15 Utility Coordination 102,799.75$ 9,958.69$ (42,681.38) $ 60,118.37$ 16 Mitigation and Monitoring Plan 27,596.53$ 20,888.52$ (10,929.83) $ 16,666.70$ 17 Bidding and Construction Support 16,937.01$ 16,937.01$ 16,937.01 $ 18 Caltrans Reports 26,238.25$ 21,222.40$ 26,238.25 $ Salary Increase Allowance
Subtotal Labor 1,929,970.72$ (67,588.65)$ 416,639.59$ (133,489.01)$ 2,213,121.30$ DHA ODCs 18,850.00$ 2,730.68$ (2,230.58) $ 16,619.42$ Total DHA 1,948,820.72$ (18,290.13)$ 414,409.01$ 2,229,740.72$ DHA (Only) Cost 280,920.00$
City of Goleta
Amendment No. 6 to Agreement No. 2012-090
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Ekwill Fowler Amendment 8 Fee Detail 8/25/2021
Total DHA 1,948,821$
Remaining Budget
from Executed Sub
agreements
Amendment 8
Extra Request
from subs Task Transfers
Total Revised
Contract Amount
MNS 898,234.00$ 3,036.98$ 100,791.42 $ 999,025.42$ Reid Middleton 69,120.00$ 20,200.69$ (20,200.69) $ 48,919.31$ David Black & Associates 49,325.00$ 5,436.23$ (5,436.23) $ 43,888.77 $ Kittelson 32,949.00$ (994.50)$ 994.50 $ 33,943.50 $ URS/AECOM 525,273.00$ 254.73$ (344.73) $ 524,928.27 $ Fugro 139,109.00$ 10.05$ (10.05) $ 139,098.95 $ Geocon 19,725.00$ 1,370.00$ (1,370.00) $ 18,355.00 $ Hamner-Jewell 415,425.00$ 1,356.87$ 46,973.00 $ 462,398.00$ Rincon 77,290.12$ 6,629.21$ 120,451.00 $ 6,030.00$ 203,771.12 $ Y&C Transportation 108,000.00$ 51,424.49$ - $ - $ 108,000.00$ Arcadia -$ 34.13 $ 3,000.00$ 17,000.00$ 20,000.00$ Total Subs 2,334,450$ 88,758.88$ 271,215.42$ (3,337.20)$ 2,602,328.34$ Total Contract Amount 4,283,271$ 4,832,069.06$
Total Subconsultant Request 267,878.22$
Total Amendment Request (DHA + Subs) 548,798.22$
City of Goleta
Amendment No. 6 to Agreement No. 2012-090
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Attachment B
CONTRACT No. CONSULTANT COST PROPOSAL
CONSULTANT: Dewberry | Drake Haglan
DIRECT LABOR
Name Classification Hours Rate Total
Dennis Haglan* Principal Engineer 80 120.00 $ $9,600.00 tbd Senior Engineer Range A 0 65.00 $ $0.00
tbd Senior Engineer Range B 0 69.00 $ $0.00
Gou Wei Li Senior Engineer Range C 65 74.13 $ $4,818.45 Dave Melis* Senior Engineer Range D 287 91.01 $ $26,119.87 Matt Burgard* Senior Engineer Range D 120 74.15 $ $8,898.00 Jose Silva Senior Engineer, Range D 0 117.67 $ $0.00
Gordon Danke Engineer Range A 140 48.03 $ $6,724.20 Ashley Satow Engineer Range B 132 58.19 $ $7,681.08 Anthony Boyes Engineer Range C 210 63.99 $ $13,437.90 Keith Dresbach CADD Manager 0 65.00 $ $0.00
Eduardo Cisneros CAD Technician III 79 50.74 $ $4,008.46 Luke Ervin Assistant Engineer Range A 0 39.04 $ $0.00 Kyle Lundblom Assistant Engineer Range A 143 48.62 $ $6,952.66 Frank Demarco Cad Designer 0 51.98 $ $0.00
Stephanie Morales Senior Designer 136 48.12 $ $6,544.32 Kevin Ross Principal 0 104.77 $ $0.00
Jeff Elmensdorp Senior Engineer Range D 0 76.76 $ $0.00 tbd Project Coordinator 50 41.00 $ $2,050.00
tbd Engineering Technician 80 39.00 $ $3,120.00
$0.00
1,522 Total Hours
Subtotal Direct Labor Costs $99,954.94
Anticipated Salary Increases $1,599.28
TOTAL - DIRECT LABOR $101,554.22
INDIRECT COSTS Rate Amount
Overhead 97.60% $99,116.92
Fringe Benefit 55.87% $56,738.34
General & Administrative 0.00% $0.00
153.47%
TOTAL - INDIRECT COSTS $155,855.26
FEE ( 10.00% ) TOTAL - FEE $25,740.95
OTHER DIRECT COSTS
Task Reduction (2,230.58)$
TOTAL - OTHER DIRECT COSTS -$2,230.58
TOTAL DHA COST $280,920.00
SUBCONSULTANTS
Amendment 8
MNS 100,791.42$
Hamner-Jewell 46,973.00$
Rincon 120,451.00$
Subconsultant Task Transfers
Reid Middleton (Task Transfer Only) (20,200.69)$
David Black & Associates (Task Transfer Only) (5,436.23)$ Kittelson (Task Transfer Only) 994.50$
URS/AECOM (Task Transfer Only) (344.73)$
Fugro (Task Transfer Only) (10.05)$
Geocon (Task Transfer Only) (1,370.00)$
Rincon (Task Transfer Only) 6,030.00$
Y&C Transportation -$
Arcadia (Direct Cost for DHA) 20,000.00$
TOTAL SUBCONSULTANT COST $267,878.22
TOTAL AMENDMENT 8 $548,798.22
EXHIBIT 10-H1 COST PROPOSAL
ACTUAL COST-PLUS-FIXED FEE
DESIGN, ENGINEERING AND ENVIRONMENTAL STUDIES
City of Goleta
Ekwill Street and Fowler Road Extensions Project
DEWBERRY | DRAKE HAGLAN
CONTRACT SUMMARY - AMENDMENT 8
City of Goleta
Amendment No. 6 to Agreement No. 2012-090
DocuSign Envelope ID: 15D1E72A-254E-4A15-A63D-82B286132723 442
Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal
1. Calculate Average Hourly Rate for 1st year of the contract (Direct Labor Subtotal divided by total hours) Avg Hourly 5 Year
Contract
Rate Duration
$99,954.94 = $65.67 Year 1 Avg
Hourly Rate
Avg Hourly Rate
Year 1 $65.67 + = $68.30 Year 2 Avg
Hourly Rate
Year 2 $68.30 + = $71.03 Year 3 Avg
Hourl
y Rate
Year 3 $71.03 + = $73.87 Year 4 Avg
Hourl
y Rate
Year 4 $73.87 + = $76.83 Year 5 Avg
Hourly Rate
Total Hours
per Year
Year 1 60.0% * = 913.2 Estimated
Hours Year 1
Year 2 40.0% * = 608.8 Estimated
Hours Year 2
Year 3 * = Estimated
Hours Year 3
Year 4 * = Estimated
Hours Year 4
Year 5 * = Estimated
Hours Year 5
Total 100% = 1522.0
Year 1 $65.67 *= $59,972.96 Estimated
Hours Year 1
Year 2 $68.30 *= $41,581.26 Estimated
Hours Year 2
Year 3 $71.03 *= Estimated
Hours Year 3
Year 4 $73.87 *= Estimated
Hours Year 4
Year 5 $76.83 *= Estimated
Hours Year 5
= $101,554.22
= $99,954.94
= $1,599.28 Transfer to
NOTES:
ā This is not the only way to estimate salary increases. Other methods will be accepted if they clearly indicate the % increase, the # of years of the contract, and a breakdown of the labor to be performed each year. ā An estimation that is based on direct labor multiplied by salary increase % multiplied by the # of years is not acceptable. (i.e. $250,000 x 2% x 5 yrs = $25,000 is not an acceptable methodology) ā This assumes that one year will be worked at the rate on the cost proposal before salary increases are granted. ā Calculations for anticipated salary escalation must be provided.
January 2020
4%
EXHIBIT 10-H1 COST PROPOSAL Page 2 of 3
COST-PLUS-FIXED FEE OR LUMP SUM OR FIRM FIXED PRICE CONTRACTS (CALCULATIONS FOR ANTICIPATED SALARY INCREASES)
Direct Labor Subtotal Total Hours
per Cost Proposal per Cost Proposal
1,522
2. Calculate hourly rate for all years (Increase the Average Hourly Rate for a year by proposed escalation %) Proposed Escalation
4%
1522.0
4%
4%
3. Calculate estimated hours per year (Multiply estimate % each year by total hours) Estimated % Total Hours
Completed Each Year per Cost Proposal
1522.0
1522.0
1522.0
1522.0
Total
4. Calculate Total Costs including Escalation (Multiply Average Hourly Rate by the number of hours) Avg Hourly Rate Estimated hours Cost per Year(calculated above) (calculated above) Direct Labor Subtotal before Escalation
Estimated total of Direct Labor Salary Increase
913.2
608.8
Total Direct Labor Cost with Escalation
City of Goleta
Amendment No. 6 to Agreement No. 2012-090
DocuSign Envelope ID: 15D1E72A-254E-4A15-A63D-82B286132723 443
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City of Goleta
Amendment No. 6 to Agreement No. 2012-090
DocuSign Envelope ID: 15D1E72A-254E-4A15-A63D-82B286132723 444
Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal
Consultant:
Project No. Contract No. Date:
DIRECT LABOR
Hours Actual Hourly Rate Total
60.0 $98.56 $5,913.47
100.0 $45.00 $4,500.00
10.0 $40.00 $400.00
65.0 $37.00 $2,405.00
4.0 $23.00 $92.00
$17.13
239.0 $13,310.47
LABOR COSTS
a) Subtotal Direct Labor Costs $13,310.47
b) Anticipated Salary Increases $66.55
c) TOTAL DIRECT LABOR COSTS [(a)+(b)] $13,377.02
INDIRECT COSTS
d) Fringe Benefits (Rate): e) Total Fringe Benefits [(c) × (d)] f) Overhead (Rate): 165.21% g) Overhead [(c) × (f)] $22,100.18 h) i) Gen & Admin [(c) × (h)]
j) $22,100.18
FIXED FEE k) 10.00% $3,547.72
l) CONSULTANT'S OTHER DIRECT COSTS (ODC) - ITEMIZE (Add additional pages if necessary) Unit Unit Cost Total
$5,500.00 $5,500.00
$1,250.00 $1,250.00
$250.00
Miles $0.56 $448.00
$500.00
$7,948.00
m) SUBCONSULTANTS' COSTS (Add additional pages if necessary) $7,948.00
$46,972.92
NOTES:
January 2020
Subconsultant 1:
Subconsultant 2:
Subconsultant 3:
• The cost proposal format shall not be amended. Indirect cost rates shall be updated on an annual basis in accordance with the consultant's annual accounting period and established by a cognized agency or accepted by Caltrans. • Anticipated salary increases calculation (page 2) must accompany.
Subconsultant 4:
TOTAL COST [(c) + (j) + (k) + (n)]
• Key Personnel must
be marked with an asterisk (*) and employees that are subject to prevailing wage requirements must be marked with two asterisks (**). All costs must comply with the Federal Cost Principles. Subconsultants will provide their own cost proposals. n) TOTAL OTHER DIRECT COSTS INCLUDING SUBCONSULTANTS [(l) + (m)] m) TOTAL SUBCONSULTANTS' COSTS
l) TOTAL OTHER DIRECT COSTS
Printing/Postage/Delivery
Mileage 800
Other Project Expenses
Description of Item Quantity
Traveling Notary
Preliminary Title Reports
Appraisals 1
Appraisal Reviews 1
Total
General and Administrative (Rate):
TOTAL INDIRECT COSTS [(e) + (g) + (i)]
TOTAL FIXED FEE
[(c) + (j)] × fixed fee
Clerical Support Clerical Pool
Associate II David Jewell
Senior Associate II Cathy Springford
Senior Associate II Robert McDowell
EXHIBIT 10-H1 COST PROPOSAL Page 1 of 3
COST-PLUS-FIXED FEE OR LUMP SUM OR FIRM FIXED PRICE CONTRACTS (DESIGN, ENGINEERING AND ENVIRONMENTAL STUDIES)
Note: Mark-ups are Not Allowed
Beacon Integrated Professional Resources, Inc. dba Hamner, Jewell & Associates Transaction Assistant Transaction Assistant Pool
Classification/Title Name
Managing Senior Associate Lillian Jewell
Associate I Jennifer Mizrahi
Associate I J.T. Katavich
Transaction Coordinator Transaction Coordinator Pool
Prime Consultant
Subconsultant
2nd Tier Subconsultant
City of Goleta
Amendment No. 6 to Agreement No. 2012-090
DocuSign Envelope ID: 15D1E72A-254E-4A15-A63D-82B286132723 445
Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal
1. Calculate Average Hourly Rate for 1st year of the contract (Direct Labor Subtotal divided by total hours) Avg Hourly 5 Year
Contract
Rate Duration
$13,310.47 = $55.69 Year 1 Avg
Hourly Rate
Avg Hourly Rate
Year 1 $55.69 + = $56.81 Year 2 Avg
Hourly Rate
Year 2 $56.81 + = $57.94 Year 3 Avg
Hourl
y Rate
Year 3 $57.94 + = $59.10 Year 4 Avg
Hourl
y Rate
Year 4 $59.10 + = $60.28 Year 5 Avg
Hourly Rate
Total Hours
per Year
Year 1 75.0% * = 179.3 Estimated
Hours Year 1
Year 2 25.0% * = 59.8 Estimated
Hours Year 2
Year 3 * = Estimated
Hours Year 3
Year 4 * = Estimated
Hours Year 4
Year 5 * = Estimated
Hours Year 5
Total 100% = 239.0
Year 1 $55.69 *= $9,982.85 Estimated
Hours Year 1
Year 2 $56.81 *= $3,394.17 Estimated
Hours Year 2
Year 3 $57.94 *= Estimated
Hours Year 3
Year 4 $59.10 *= Estimated
Hours Year 4
Year 5 $60.28 *= Estimated
Hours Year 5
= $13,377.02
= $13,310.47
= $66.55 Transfer to
NOTES:
· This is not the only way to estimate salary increases. Other methods will be accepted if they clearly indicate the % increase, the # of years of the contract, and a breakdown of the labor to be performed each year. · An estimation that is based on direct labor multiplied by salary increase % multiplied by the # of years is not acceptable. (i.e. $250,000 x 2% x 5 yrs = $25,000 is not an acceptable methodology) · This assumes that one year will be worked at the rate on the cost proposal before salary increases are granted.
Direct Labor Subtotal before Escalation
Estimated total of Direct Labor Salary Increase
179.3
59.8 Total Direct Labor Cost with Escalation
Total
4. Calculate Total Costs including Escalation (Multiply Average Hourly Rate by the number of hours) Avg Hourly Rate Estimated hours Cost per Year(calculated above) (calculated above) 239.0
239.0
239.0
239.0
2%
2%
2%
3. Calculate estimated hours per year (Multiply estimate % each year by total hours) Estimated % Total Hours
Completed Each Year per Cost Proposal
239.0
EXHIBIT 10-H1 COST PROPOSAL Page 2 of 3
COST-PLUS-FIXED FEE OR LUMP SUM OR FIRM FIXED PRICE CONTRACTS (CALCULATIONS FOR ANTICIPATED SALARY INCREASES)
2%
Direct Labor Subtotal Total Hours
per Cost Proposal per Cost Proposal
239
2. Calculate hourly rate for all years (Increase the Average Hourly Rate for a year by proposed escalation %) Proposed Escalation
City of Goleta
Amendment No. 6 to Agreement No. 2012-090
DocuSign Envelope ID: 15D1E72A-254E-4A15-A63D-82B286132723 446
Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal
Certification of Direct Costs:
Prime Consultant or Subconsultant Certifying:
Name: Title*:
Signature: 4/14/2021
Email: Phone Number:
Address:
List services the consultant is providing under the proposed contract:
January 2020
I, the undersigned, certify to the best of my knowledge and belief that all direct costs identified on the cost proposal(s) in this contract are actual, reasonable, allowable, and allocable to the contract in accordance with the contract terms and the following requirements:
All costs must be applied consistently and fairly to all contracts. All documentation of compliance must be retained in the project files and be in compliance with applicable federal and state requirements. Costs that are noncompliant with the federal and state requirements are not eligible for reimbursement.
Local governments are responsible for applying only cognizant agency approved or Caltrans accepted Indirect Cost Rate(s).
Lillian Jewell President
Date of Certification (mm/dd/yyyy):
[email protected] 805-773-1459
530 Paulding Circle, Suite A, Arroyo Grande, CA 93420
*An individual executive or financial officer of the consultant’s or subconsultant’s organization at a level no lower than a Vice President or a Chief Financial Officer, or equivalent, who has authority to represent the financial information utilized to establish the cost proposal for the contract.
6. 48 Code of Federal Regulations Part 9904 - Cost Accounting Standards Board (when applicable)
5. 23 Code of Federal Regulations Part 172 - Procurement, Management, and Administration of Engineering and Design Related Service
EXHIBIT 10-H1 COST PROPOSAL Page 3 of 3
1. Generally Accepted Accounting Principles (GAAP)
2. Terms and conditions of the contract
3. Title 23 United States Code Section 112
- Letting of Contracts
4. 48 Code of Federal Regulations Part 31 - Contract Cost Principles and Procedures City of Goleta
Amendment No. 6 to Agreement No. 2012-090
DocuSign Envelope ID: 15D1E72A-254E-4A15-A63D-82B286132723 447
Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal
Note: Mark-ups are Not Allowed
Consultant Contract No. Date 6/1/2021
DIRECT LABOR
Hours Actual Hourly Rate Total
2 $73.65 $147.30
22 $71.96 $1,583.12
240 $50.33 $12,079.20
30 $46.55 $1,396.50
42 $48.10 $2,020.20
120 $50.57 $6,068.40
206 $31.72 $6,534.32
10 $24.86 $248.60
32 $39.48 $1,263.36
32 $27.73 $887.36
9 $23.81 $214.29
$0.00
$0.00
$0.00
$0.00
$0.00
LABOR COSTS
a) Subtotal Direct Labor Costs $32,442.65
b) Anticipated Salary Increases (see page 2 for calculation) $0.00 c) TOTAL DIRECT LABOR COSTS [(a) + (b)] $32,442.65
INDIRECT COSTS
d) Fringe Benefits (Rate: 74.03% e) Total Fringe Benefits [(c) x (d)] $24,017.29 f) Overhead (Rate: 96.54% g) Overhead [(c) x (f)] $31,320.13 h) General and Administrative (Rate: 0.00% i) Gen & Admin [(c) x (h)] $0.00 j) Total Indirect Costs [(e) + (g) + (i)] $55,337.43
FIXED FEE
o) (Rate: 10.00% ) k) TOTAL FIXED PROFIT [(c) + (j)] x (o)] $8,778.01 l) CONSULTANT'S OTHER DIRECT COSTS (ODC) - ITEMIZE (Add additional pages if necessary) Description of item Quantity Unit(s) Unit Cost Total
560 mile $0.56 $313.60
0 10 $60.00 $600.00
0 10 $60.00 $600.00
1 $155.00 $155.00
1 $22,224.00 $22,224.00
l) TOTAL OTHER DIRECT COSTS $23,892.60
m) SUBCONSULTANTS’ COSTS (Add additional pages if necessary) Subconsultant 1: $0.00
Subconsultant 2: $0.00
Subconsultant 3: $0.00
m) TOTAL SUBCONSULTANT'S COSTS $0.00
N) TOTAL OTHER DIRECT COSTS INCLUDING SUBCONSULTANTS [(l) + (m)] $23,893.00 TOTAL COST [(c) + (j) + (k) + (n)] $120,451.00
NOTES:
1. Key personnel must be marked with an asterisk (*) and employees that are subject to prevailing wage requirements must be marked with two asterisks (**). All costs must comply with the Federal cost principles. Subconsultants will provide their own cost proposals.
2. The cost proposal format shall not be amended. Indirect cost rates shall be updated on an annual basis in accordance with the consultant’s annual accounting period and established by a cognizant agency or accepted by Caltrans.
3. Anticipated salary increases calculation (page 2) must accompany.
Production Specialist Dario Campos
Vehicle mileage
GPS Sub-meter accuracy rental
Santa Barbara Natives
Standard Field Package
Pettersson Bat Ultrasound
EXHIBIT 10-H1 COST PROPOSAL PAGE 1 OF 1
ACTUAL COST-PLUS-FIXED FEE OR LUMP SUM (FIRM FIXED PRICE) CONTRACTS (DESIGN, ENGINEERING AND ENVIRONMENTAL STUDIES)
Rincon Consultants, Inc.
Classification/Title Name
Senior Biologist II Julie Love
Senior Biologist I Robin Murray
Principal I Christopher Julian
Biologist III
GIS/CADD Specialist II
Administrative Various
Principal I Colby Boggs
Jon Montgomery
Senior Biologist II
Senior Biologist II
Yuling Huo
Stephanie Lopez
Eric Schaad
Biologist I Various
C
AND ENVIRONMENTA
Prime Consultant
TUDIES)
Subconsultant
2nd Tier Subconsultant
January 2018
City of Goleta
Amendment No. 6 to Agreement No. 2012-090
DocuSign Envelope ID: 15D1E72A-254E-4A15-A63D-82B286132723 448
Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal
Consultant Contract No. Date 6/1/2021
1. Calculate Average Hourly Rate for 1st year of the contract (Direct Labor Subtotal divided by total hours) Avg Hourly 5 Year Contract
Rate Duration
$32,442.65 = $43.66 Year 1 Avg Hourly Rate
2. Calculate hourly rate for all years (Increase the Average Hourly Rate for a year by proposed escalation %) Avg Hourly Rate
Year 1 $43.66 + = $87.33 Year 2 Avg Hourly Rate
Year 2 $87.33 + = $87.33 Year 3 Avg Hourly Rate
Year 3 $87.33 + = $87.33 Year 4 Avg Hourly Rate
Year 4 $87.33 + = $87.33 Year 5 Avg Hourly Rate
Total Hours
per Year
Year 1 100.00% * = 743.0 Estimated Hours Year 1
Year 2 0.00% * = 0.0 Estimated Hours Year 2
Year 3 * = 0.0 Estimated Hours Year 3
Year 4 * = 0.0 Estimated Hours Year 4
Year 5 * = 0.0 Estimated Hours Year 5
Total 100% = 743.0
Year 1 $43.66 *= 32442.65 Estimated Hours Year 1
Year 2 $87.33 *= 0 Estimated Hours Year 2
Year 3 $87.33 *= 0 Estimated Hours Year 3
Year 4 $87.33 *= 0 Estimated Hours Year 4
Year 5 $87.33 *= 0 Estimated Hours Year 5
= $32,442.65
= $32,442.65
= $0.00 Transfer to Page 1
NOTES:
1. This is not the only way to estimate salary increases. Other methods will be accepted if they clearly indicate the % increase, the # of years of the contract, and a breakdown of the labor to be performed each year.
2. An estimation that is based on direct labor multiplied by salary increase % multiplied by the # of years is not acceptable. (i.e. $250,000 x 2% x 5 yrs = $25,000 is not an acceptable methodology)
3. This assumes that one year will be worked at the rate on the cost proposal before salary increases are granted.
4. Calculations for anticipated salary escalation must be provided.
Estimated total of Direct Labor Salary Increase
0 0
0 Cost per Year(calculated above)
Avg Hourly Rate
0 Estimated hours
(calculated above)
743
Total Direct Labor Cost with Escalation
Direct Labor Subtotal before Escalation
Completed Each Year
Estimated %
743.0
4. Calculate Total Costs including Escalation (Multiply Average Hourly Rate by the number of hours) 743.0
743.0
743.0
Total
100%
0%
EXHIBIT 10-H1 COST PROPOSAL PAGE 2 OF 2
ACTUAL COST-PLUS-FIXED FEE OR LUMP SUM (FIRM FIXED PRICE) CONTRACTS (CALCULATIONS FOR ANTICIPATED SALARY INCREASES)
743.0
Total Hours
per Cost Proposal
0%
0%
Direct Labor Subtotal
per Cost Proposal per Cost Proposal
Total Hours
743
Proposed Escalation
Rincon Consultants, Inc.
3. Calculate estimated hours per year (Multiply estimate % each year by total hours) January 2018
City of Goleta
Amendment No. 6 to Agreement No. 2012-090
DocuSign Envelope ID: 15D1E72A-254E-4A15-A63D-82B286132723 449
Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal
Certification of Direct Costs:
I, the undersigned, certify to the best of my knowledge and belief that all direct costs identified on the cost proposal(s) in this contract are actual, reasonable, allowable, and allocable to the contract in accordance with the contract terms and the following requirements:
1. Generally Accepted Accounting Principles (GAAP)
2. Terms and conditions of the contract
3. Title 23 United States Code Section 112- Letting of Contracts
4. 48 Code of Federal Regulations Part 31- Contract Cost Principles and Procedures
5. 23 Code of Federal Regulations Part 172- Procurement, Management, and Administration of Engineering and Design Related Service
6. 48 Code of Federal Regulations Part 9904 - Cost Accounting Standards Board(when applicable) All costs must be applied consistently and fairly to all contracts. All documentation of compliance must be retained in the project files and be in compliance with applicable federal and state requirements. Costs that are noncompliant with the federal and state requirements are not eligible for reimbursement.
Local governments are responsible for applying only cognizant agency approved or Caltrans accepted Indirect Cost Rate(s).
Prime Consultant or Subconsultant Certifying:
Name: Title*:
Signature: Date of Certification (mm/dd/yyyy): 6/1/2021 Email: Phone Number:
Address:
*An individual executive or financial officer of the consultant’s or subconsultant’s organization at a level no lower than a Vice President or a Chief Financial Officer, or equivalent, who has authority to represent the financial information utilized to establish the cost proposal for the contract.
List services the consultant is providing under the proposed contract:
180 N. Ashwood Avenue, Ventura CA 93003
Environmental Consulting
EXHIBIT 10-H1 COST PROPOSAL PAGE 3 OF 3
Lacrissa Davis
[email protected]
CFO
January 2018
City of Goleta
Amendment No. 6 to Agreement No. 2012-090
DocuSign Envelope ID: 15D1E72A-254E-4A15-A63D-82B286132723 450
City of Goleta
Amendment No. 7 to Agreement No. 2012-090
AMENDMENT NO. 7
TO A PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF GOLETA
AND
DEWBERRY ENGINEERING
This Amendment No. 7 to a PROFESSIONAL DESIGN SERVICES by and between the City of Goleta , a municipal corporation (“City”) and DEWBERRY ENGINEERING, a New York Corporation (“Consultant”) date August 7, 2012 ("Agreement," Agreement No. 2012-090) is made this 19th day of May, 2020.
RECITALS
WHEREAS, this Agreement is for professional design engineering services in conjunction with the Ekwill and Fowler Street Extension Project; and WHEREAS, on August 7, 2012, the parties entered into an agreement for the total compensation amount not to exceed one m illion three hundred ninety-six thousand and nine hundred seventy-four dollars $1,396,974 with a termination date of June 30, 2014; and
WHEREAS, on September 4, 2012, the Agreement was amended to comply with Federal requirements for funding of the Agreement ("Amendment No. 1"); and WHEREAS, on June 17, 2014, the Agreement was amended so as to extend the termination of the agreement to June 30, 2015 ("Amendment No.2"); and WHEREAS, on October 7, 2014, the Agreement was amended so as to provide additional compensation in the amount of $753,715 and to amend the scope of work to include additional tasks to be completed ("Amendment No.3"); and WHEREAS, on June 30, 2015, the Agreement was amended so as to provide additional compensation in the amount of $693,904 and to amend the scope of work to include additional tasks to be completed ("Amendment No.4"); and
WHEREAS, on October 18, 2016, the Agreement was amended so as to provide additional compensation in the amount of $775,059, amend scope of work, and to extend the termination date of the Agreement to June 30, 2019 ("Amendment No.5");
and
WHEREAS, on October 16, 2018 the Agreement was amended so as to provide for additional compensation in the amount of $326,093, amend the scope of work and to extend the termination date of the Agreement to June 30, 2023 (“Amendment No. 6”);
and
451
City of Goleta
Amendment No. 7 to Agreement No. 2012-090
WHEREAS, the Agreement between City and Consultant currently provides in Section 3 Subsection (a) for the total compensation amount not to exceed four million forty-five thousand seven hundred forty-five dollars $4,045,745; and WHEREAS, the parties desire to amend the Agreement so as to provide for additional compensation in the amount of two hundred and thirty-seven thousand five hundred and twenty-seven dollars ($237,527) for additional tasks in conjunction with the Ekwill Street and Fowler Road Extensions Project; and
WHEREAS, the Agreement between City and Consultant currently provides in Exhibit A-6 entitled “Scope of Work” the complete and particular description of services as set forth for Consultant; and
WHEREAS,
the parties desire to amend Exhibit A-6 of the Agreement by adding services to support the development and approval of the amended environmental document, redesign of roundabouts, additional right of way support and to address design peer review comments and more completely and particularly set forth in the Scope of Work, attached as Exhibit “A-7”; and
WHEREAS, the Agreement between City and Consultant currently provides in Exhibit B-5 Schedule of Fees the hourly rates of Consultant; and WHEREAS, the parties desire to amend Exhibit B-5 Schedule of Fees to reflect updated rates reflected in Exhibit B-6 Schedule of Fees, attached and incorporated herein and shall be binding upon Consultant until June 30, 2023; and WHEREAS, the City Council approved this Amendment No. 7, on this 19th day of May, 2020.
AMENDED TERMS
Now therefore City and Consultant agree as follows that the Agreement be, and hereby is, amended as follows:
1. Section 3 Subsection (a). COMPENSATION AND PAYMENT of the Agreement is amended to add an additional authorized amount of $237,527 and to read in its entirety:
(a) Maximum and Rate . The total compensation payable to CONSULTANT by CITY for the services under this AGREEMENT SHALL NOT EXCEED the sum of $4,283,272 (herein "not to exceed amount") and shall be earned as the work progresses on the following basis:
Hourly at the hourly rates and with reimbursement to CONSULTANT for those expenses set forth in CONSULTANT's Schedule of Fees marked Exhibit "B-6," attached and incorporated herein. The rates and expenses set forth in that exhibit shall be binding upon CONSULTANT until June 30,
452
City of Goleta
Amendment No. 7 to Agreement No. 2012-090
2023 after which any change in said rates and expenses must be approved in writing by CITY's Project Manager as described in section 5 (CITY is to be given 60 days notice of any rate increase request), provided the not to exceed amount is the total compensation due CONSULTANT for all work described under this AGREEMENT.
2. This Agreement is amended to deleted and replace in its entirety:
Exhibit A-6 “Scope of Work” with Exhibit A-7 “Scope of Work”attached hereto and incorporated herein.
3. This Agreement is amended to deleted and replace in its entirety:
Exhibit B-5 “Schedule of Fees” with Exhibit B-6 “Schedule of Fees”attached hereto and incorporated herein.
4. Except as otherwise specifically provided herein, all other provisions of the Agreement shall remain in full force and effect.
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In concurrence and witness whereof, this Amendment No. 7 has been executed by the parties effective on the date and year first above written.
CITY OF GOLETA CONSULTANT _________________________ _________________________
Michelle Greene, City Manager Dennis Haglan, Vice President
A T T E S T :
__________________________ _________________________ Deborah Lopez, City Clerk Craig Drake, Vice President
APPROVED AS TO FORM
__________________________
Winnie Cai, Assistant City Attorney
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Exhibit A-7
Scope of Work
TASK 1: MANAGEMENT
1.1 PROJECT MANAGEMENT
1.1.1 Consultant shall communicate regularly with City staff using telephone, fax, email, written correspondence, and face-to-face meetings as required throughout the term of the contract. Consultant shall prepare draft letters requesting right of entry into private parcels for surveys, geotechnical investigations and right of way purposes. These draft letters can be used by the City to cut and paste onto City letterhead for transmittal by the City to the affected property owners.
1.1.2 Consultant shall schedule, chair, and prepare meeting agendas and notes for Project Development Team (PDT) meetings. The agendas are to be submitted to the City for review prior to the meeting. The notes will be distributed to all attendees, everyone who was invited, and the City’s Project Manager within five (5) working days after the meeting. The notes will include, but not be limited to, a list of attendees with phone numbers and email, a synopsis of discussion items, any pertinent information, decisions made, action items, and follow-up to action items. Up to 4 PDT meetings are anticipated for this task.
1.1.3 Consultant shall attend and present information, as required, at meetings with the City’s Project Team, with stakeholder groups, or before the City Council.
1.1.4 Consultant shall monitor the quality of all deliverables, calculations, and other work products. Consultant shall follow our internal quality control procedures, including a documented peer review and constructability review.
1.1.5 Consultant shall develop and maintain a project schedule, and shall provide the City with a monthly updated schedule that will be incorporated into the City’s overall project schedule. The overall project schedule shall be maintained by the City.
1.2 RESEARCH RECORD INFORMATION . Consultant shall research existing record drawings, maps, and supplement with field surveying, as necessary, to determine existing conditions. Consultant shall provide a Report of Project Items based on the findings of this research and investigation of record information. The report, at a minimum, shall include, but not be limited to, the following:
x The report shall itemize the results of all research and investigation including cataloging the sources of information.
x Identify locations of potential conflicts or constraints that may impact the design of the project.
x Identify conflicts of potholed underground utilities and overhead improvements. x Identify right-of-way, easement and environmental constraints.
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1.3 AMENDMENT 3 SCOPE - PROJECT TIME EXTENSIONS AND RESULTING PROJECT MANAGEMENT TIME. The existing scope is modified to include the additional project management time required for the oversight and day-to-day management of the project team. The additional work is primarily due to an extended project delivery schedule of over one year.
1.4 AMENDMENT 4 SCOPE - PROJECT TIME EXTENSIONS AND RESULTING PROJECT MANAGEMENT TIME. The existing scope is modified to include the additional project management time required for the oversight and day-to-day management of the project team.
1.5 AMENDMENT 5 SCOPE - PROJECT TIME EXTENSIONS AND RESULTING PROJECT MANAGEMENT TIME. The existing scope is modified to include the additional project management time required for the oversight and day-to-day management of the project team for an additional year in time. This increase in time is the consequence of the required revisions to the Fowler Road scope and related modification to permitting.
1.6 AMENDMENT 6 SCOPE: P
ROJECT TIME EXTENSIONS AND RESULTING PROJECT
MANAGEMENT TIME. The existing scope is modified to include the additional project management time required for oversight and day-to-day management of the project team for an additional 18 months. This extension is a consequence of the additional work related to environmental mitigation, permit application review periods and right of way negotiation duration.
1.7 AMENDMENT 7 SCOPE: P
ROJECT TIME EXTENSIONS AND RESULTING PROJECT
MANAGEMENT TIME. The existing scope is modified to include the additional project management time required for oversight and day-to-day management of the project team for an additional 6 months. This extension is a consequence of the additional work related to design, environmental mitigation and right of way.
LIST OF DELIVERABLES:
9 Prepare Monthly progress reports with action item log and schedule update 9 Up to 4 Meeting Agendas and Notes for meetings held at City office 9 Bi-weekly PDT Phone Conferences Agendas and Notes
9 Project ftp site instructions & QC checklists with milestone submittals TASK 2: SURVEYING
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2.1 FIELD SURVEYS AND TOPOGRAPHIC MAPPING . Consultant shall review the existing topographic mapping, boundary, right of way and easement mapping, and to fill in with additional surveyed data as necessary to complete the base map for design. The following work items shall be included:
2.1.1 Recover survey control from previous project work and establish new project survey network.
2.1.2 Review of preliminary title reports (approximately 18) as provided in Task 12.2.
Review previous boundary and easement mapping for additions and changes since the previous mapping was completed.
2.1.3 Conduct research and field surveys as necessary to expand the boundary and right of way retracements as needed.
2.1.4 Amend existing boundary, right of way and existing easement mapping.
2.1.5 Conduct field surveys as necessary to expand or fill in the existing ground-based topographic mapping to accommodate the roadway design.
2.1.6 Prepare new base map for design.
2.1.7 Locate geotechnical borings on base map.
2.2 AMENDMENT 3 SCOPE. The additional work for topographic mapping is the largest component of additional survey work. This includes a substantial increase in the areas to be mapped as compared to the original areas contemplated.
Additional work is needed on Kellogg and Dearborn Avenues, Ward Drive, Highway 217, and additional effort to map storm drain and sewer manholes including coordination with Goleta Sanitation District for opening locked manholes and damaged manholes. Survey buildings and trees and add to the expanded base map. Additional surface area is needed on the Fowler Street alignment for more detailed mapping. Detailed mapping of buildings, door widths, hardscape, paving, striping and drainage features is required along the Ekwill Street alignment. Detailed tree location mapping is needed in the Pine Avenue area as well as staking to show the limits of anticipated construction. This work includes field and office time to provide updated base maps for all three locations (Ekwill, Fowler and Hollister).
Surveys for off-site biological remediation are needed. This work involves the coordination with environmental consultant and mapping of a potential off-site remediation area in the vicinity of Aero Camino and Hollister Ave.
Surveys for tree inventory are necessary. This work involves coordinating with the environmental consultant and processing tree locations and preparing tree inventory exhibits.
TASK 3: MATERIALS AND FOUNDATIONS REPORTS
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3.1 GEOTECHNICAL STUDIES AND REPORTS . Consultant shall prepare a Materials and Foundations Report to support the design of the pavement structural sections, retaining walls and creek crossing structures (pre-cast arch culverts with natural bottom).
Report submittals shall be prepared in a format that is compatible with Caltrans design guidelines and reporting requirements for roadways and structures. A single Geotechnical Report that addresses geotechnical issues outside Caltrans right of way shall be prepared. A separate standalone Foundation Report shall be prepared for the retaining wall along the southbound off ramp for Caltrans review.
A location map showing proposed boring locations will be prepared, and the boring locations shall be marked in the field and underground service alert will be contacted.
Proposed boring locations shall be checked against utility maps prior to marking in the field. Consultant shall obtain a permit from the City and Caltrans for field work that will be performed in the roadway.
The field exploration (borings) will be performed to obtain subsurface information for design of the roadway foundations. A tentative schedule for the field exploration program is summarized below:
Location Field Exploration Purpose
General Roadway 10 Borings to 10 feet R-value samples,
pavement design and
culverts
Old San Jose Creek
Bridges at Fowler
Road and Ekwill
Street
2 borings to 75 feet
2 CPT Soundings to
75 feet
Liquefaction, settlement
and foundation analyses
for bridge foundations
SB Off ramp
Retaining Wall
2 borings to 75 feet
+5 CPT Soundings to
75 feet
Liquefaction, settlement
and foundation analyses
for retaining wall
foundations and back
slope area
The borings shall be drilled using a truck-mounted drill rig equipped with hollow stem augers. Borings will be sampled at approximately 5-foot intervals using standard penetration test (SPT) split spoon and modified California split spoon samplers. The borings shall be backfilled with the cuttings upon on the completion of drilling. Traffic control will be provided during for the field exploration work.
The field work shall include observation of existing drainage and concrete structures for obvious signs of corrosion, and near-surface soil samples will be obtained from proposed drainage improvement areas for corrosion testing in accordance with Caltrans test methods.
The geotechnical report specifically excludes the search for and evaluation of hazardous materials in soil, water or air, including aerially deposited lead outside of Caltrans’ right of way. In the event that hazardous materials are encountered during field exploration,
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Consultant shall promptly report the contamination to the City. Investigation for aerially deposited lead within the Caltrans right of way is described in Task 5.2.
Laboratory tests shall be performed on selected samples obtained from the field exploration program to assist in the characterization of the geotechnical engineering properties of the materials encountered. Tests shall be performed for soil classification, compaction, shear strength, consolidation, corrosion and R-value.
Consultant shall prepare two draft reports for the project: a Geotechnical Report for the design of improvements on Ekwill and Fowler, and one for the retaining walls at the Hollister interchange for specific review by Caltrans. The draft reports will be submitted in Adobe portable document file (pdf) format for review by the City, Caltrans and the design team. Hard copies of the draft report will be provided, if requested.
Graphics showing the site location, locations of field explorations, and interpreted subsurface profile along the alignment(s) shall be submitted with the report. Field and laboratory data obtained from the geotechnical studies will be included in the reports.
The reports shall contain professional opinions and recommendations regarding for the following:
x Slope inclinations for the design of cut and embankment slopes; x Cuts and excavations associated with earthwork for the roadway approaches; x Embankments including suitability of excavated materials for use as fill, moisture control, erosion control and drainage considerations, expansive soils, estimated settlement and special treatments to reduce settlement, if needed; x Corrosion considerations for culverts and buried concrete structures (cement factors, pipe thickness, and need for coatings);
x Earthwork factors for onsite materials that are excavated and replaced as compacted fill;
x Structural sections for asphalt concrete pavements based traffic indices provided to us;
x Site geology, faulting and seismicity;
x Seismic design criteria for use with Caltrans design methods; x Corrosion considerations for design of subsurface structures (minimum cement factors estimated in accordance with Caltrans guidelines); x Suitable foundation types for the conditions encountered (such as spread footings, driven concrete or steel piles, CISS, or CIDH piles); x Specified tip elevation, settlement, and size for suitable deep foundation types and class of pile loading considered (up to 2 pile types can be considered); x Lateral capacity of single pile foundations for free-head and fixed-head conditions based on p-y analysis;
x Pile spacing and group reduction factors for vertical and lateral loads; x Lateral earth pressures, spring constants, and passive pressure resistance for abutment design;
x Special considerations for approach fill settlements: allowable slope inclinations, waiting periods, and need for monitoring; and
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x Construction considerations: need for dewatering, pile driving, CIDH pile construction, adjacent structures, temporary excavations, and shoring.
Consultant shall prepare the log of test borings sheets for the retaining wall at the Hollister/217 interchange. The sheets shall be prepared on Caltrans standard plan sheets for log of test borings. A copy of the LOTB shall be submitted with the draft Geotechnical Report.
Upon receipt of written comments, the comments will be addressed and incorporated into the final Geotechnical Report and Log of Test Borings. Four (4) hard copies and one Adobe portable document file (pdf) copy of the final report shall be submitted.
3.2 AMENDMENT 3 SCOPE. Additional work and cost are required for the acquisition of permits for exploratory drilling. Also, the cost of drilling is affected by having to reschedule work around the local business access needs.
Additional work is needed to provide recommendations and reporting for a soil nail wall along the 217 southbound off ramp. This wall is needed to support mainline SR 217 along the off-ramp to improve the roundabout approach geometry at the base of the off- ramp. The original scope of services assumed this would be a conventional gravity type wall, but the wall type was changed to soil nail after a value analysis of the original concept. Design of a soil nailed wall requires more extensive evaluations and analyses.
The geotechnical engineering includes input regarding nail size, length, and spacing for different wall height ranges.
x Summary of subsurface soil and groundwater conditions along the proposed soil nailed wall alignment;
x Evaluation of geological hazards consisting of faulting and ground rupture potential, strong ground shaking and peak horizontal ground acceleration for liquefaction potential, seismic settlement, and a qualitative evaluation of lateral spreading hazards;
x Development of an ARS curve in accordance with Caltrans seismic design criteria;
x Development of up to 4 subsurface cross sections considered representative of changing wall heights and/or subsurface conditions; x Evaluations of those representative cross sections with soil nailed reinforcement to achieve static and seismic slope stability; x Recommendations for soil nail size, lengths and spacing required to support the vertical wall;
x Coordination with the design team to develop construction plans and details for the soil nailed wall;
x Discussion of corrosion potential and construction considerations; and x Preparation of submittals with structure design calculation supporting the recommendations and independent design check calculations in accordance with Caltrans procedures.
x Preparation of a standalone Draft and Final Geotechnical Design Report for the proposed soil nailed wall at the southbound off-ramp of SR 217 at Hollister
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Avenue.
LIST OF DELIVERABLES
9 Draft and Final Geotechnical Report (Fowler-Ekwill)
9 Draft and Final Foundation Report (SB Off Ramp Retaining Wall) 9 Four (4) Log of Test Borings Sheets
9 Geotechnical design report for design of a soil nail wall in accordance with Caltrans guidelines
TASK 4: DRAINAGE REPORT
Consultant shall provide drainage analysis and overall drainage coordination for the project. This task involves understanding the hydrology and hydraulics of the area as well as local drainage issues.
4.1 DRAINAGE REPORT . Consultant shall prepare a report addressing the hydrology, hydraulic and drainage impacts of the project. Calculations and sketches of existing and proposed hydraulic structures shall be included in the report. The fact that the project crosses several different jurisdictions makes the development and completion of the drainage report more complicated than typical. Consultant shall provide a drainage report acceptable to the oversight agencies. There may be 4 different agencies providing oversight and/or approval of the document and plans, including:
x City of Goleta: City of Goleta storm water management plan and storm water pollution prevention guidelines will be used to develop the analysis and report. x City of Santa Barbara: Portions of the work along Fairview Avenue and the Fowler Road roundabout are within City of Santa Barbara purview and require using City of Santa Barbara storm water management program standards and methodology. Storm water issues in these areas will need to be permitted through the City of Santa Barbara.
x County of Santa Barbara: Small portions of the Fowler Road roundabout and the northbound SR217 off ramp at Hollister Avenue may impact County of Santa Barbara jurisdiction. If this is indeed the case, storm water issues in these areas may need to be addressed in accordance with the County of Santa Barbara storm water management program.
x Caltrans: The SR217 off/on ramps at Hollister Avenue are also under Caltrans jurisdiction. Caltrans standards and methodology will be used for this area.
Likewise, these local agencies will also require that storm water quantity and quality project components be permitted through their departments under their plans/programs.
4.2 STORM WATER QUALITY. Storm water quality is a major component of any project that disturbs over one (1) acre of land. Water pollution elimination requirements and water quality expectations are continually evolving and becoming stringent with the review and approval processes becoming more rigorous. This is more complicated for this project
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due to varying and sometimes overlapping jurisdiction in regards to storm water quality.
For this task, Consultant shall focus on three results:
x Design Recommendations & Review: Consultant shall provide drainage recommendations to the roadway engineers and will review the drainage plans for compatibility and conformance to the drainage report and the drainage needs.
x Permitting: Consultant shall prepare storm water permit applications and shepherd them through the various local agency processes. x Water Pollution Control Plans: Consultant shall prepare water pollution control plan and specifications for contract documentation plan set.
4.3 AMENDMENT 4 SCOPE. STORM WATER QUALITY . The California Regional Water Quality Control Board has adopted new regulations for post-construction storm water treatment that were not assumed in the original scope of work. This additional effort is necessary to .redesign the entire project to ensure the project retains and treats runoff prior to flowing into the receiving bodies of water (San Jose Creek, Old San Jose Creek or San Pedro Creek).
TASK 5: AERIAL DEPOPSITED LEAD STUDY
5.1 AERIALLY DEPOSITED LEAD TESTING . This task provides for testing for aerially deposited lead within Caltrans right of way. Geocon shall perform the sampling and testing under the direction of consultant. Geocon shall perform the following tasks:
x Prepare Health and Safety Plan.
x Prepare a workplan for Caltrans approval.
x Field Activities:
o Advance up to 24 hand-auger borings at proposed ramp modification location
o Collect four soil samples per boring at depths of 0, 0.5, 1, and 2 ft (total 96 samples)
x Laboratory Analyses:
o 80 soil samples for Total Lead
o 16 soil samples for CAM17 Metals
o Up to 45 soil samples for Soluble (WET, DI-WET, or TCLP) Lead
LIST OF DELIVERABLES
9 Draft Site Investigation Report
9 Final Site Investigation Report
TASK 6: PERMITTING
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6.1 PERMITTING SUPPORT. Under the direction of consultant, URS Corporation (URS) shall provide the work required to support the permit application process. The following scope of work describes the technical approach and methodology and lists deliverables.
Permitting-related tasks shall begin as soon as possible in 2012 to support a 2014 construction start date. The permitting scope of services is written according to the permits required. The first four permits are as follows:
PERMIT 1 COE SECTION 404 PERMIT
PERMIT 2 SECTION 7 CONSULTATION (FHWA)
PERMIT 3 CCRWQCB SECTION 401 CERTIFICATION PERMIT
PERMIT 4 CDFG SECTION 1602 PERMIT
These four permits and approvals are addressed together since the content of the permit applications is substantially similar, and each application requests that copies of the others be included as attachments. Identical submittal packages (on CD) containing the permit applications and all required attachments for submittal to all three agencies shall be prepared and submitted to the City. Section 7 consultation, which is required to obtain the Section 404 Permit, is also addressed in this section.
The following authorizations are required due to the project’s proposed impacts to jurisdictional waters and streambeds and are briefly described here:
PERMIT 1 AND PERMIT 2
SECTION 404 PERMIT. Authorization under Section 404 of the Clean Water Act (CWA) is required for activities involving a discharge of fill material into Waters of the U.S., and is administered by the COE. Because the project’s impact to waters is minimal, streamlined authorization under Nationwide Permit (NWP) 14, which authorizes discharges for linear transportation projects, will be appropriate.
PERMIT
3 SECTION 401 WATER QUALITY CERTIFICATION . Section 401 of the CWA requires that an applicant for a federal permit to discharge fill material into Waters of the U.S. (such as a CWA Section 404 permit) must also obtain a state-issued certification that the discharge would not violate state water quality standards. In the project region, Section 401 Water Quality Certifications are issued by the Central Coast RWQCB.
PERMIT
4 CALIFORNIA FISH AND GAME CODE SECTION 1602 -- STREAMBED ALTERATION AGREEMENT .
Under Section 1600 et seq. of the California Fish and Game Code, activities that would divert, obstruct, or substantially alter a streambed must be authorized
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through a Streambed Alteration Agreement from the CDFG. Permit applications to the COE, CCRQCB, and CDFG shall include (on CD) the project’s Mitigation Plan, Final EIR, the Natural Environment Study (NES) and the NES Addendum, the Federal Highway Administration’s (FWHA’s) Section 7 consultation letter, and documentation that Section 106 consultation has been completed.
TASKS FOR PERMITS 1 - 4
6.1.1 PRE-APPLICATION MEETINGS AND SITE VISITS. The URS environmental project manager and environmental task leads shall attend a pre-application meeting/site visit at the City of Goleta with the COE and CDFG.
6.1.2 PREPARE COMPENSATORY MITIGATION PLAN . A Compensatory Mitigation Plan is required to accompany all Section 404 permit applications. To reduce redundancy and simplify the implementation phase of the project, URS shall integrate the Compensatory Mitigation Plan into the biological mitigation plan required by EIR Mitigation Measure NA-
1. 6.1.3
PROVIDE DOCUMENTATION THAT CALTRANS HAS COMPLETED NATIONAL HISTORIC PRESERVATION ACT SECTION 106 CONSULTATION . The COE 404 permit application will include documentation that Caltrans has completed Section 106 consultation with the California Office of Historic Preservation (OHP) in accordance with the January 1, 2004, Programmatic Agreement Among the Federal Highway Administration, the Advisory Council on Historic Preservation, the California State Historic Preservation Officer, and the California Department of Transportation Regarding Compliance with Section 106 of the National Historic Preservation Act, as it Pertains to the Administration of the Federal- Aid Highway Program in California.
URS shall provide the COE with Caltrans and OHP correspondence to demonstrate that no further Section 106 consultation by the COE will be necessary. This correspondence will consist of the November 23, 2009 letter from Caltrans to the OHP and the April 19, 2010 letter from the OHP to Caltrans.
6.1.4 RESPONSES TO AGENCY COMMENTS . The COE, CDFG and/or the CCRWQCB may comment on the permit applications. For example, they may want to refine or modify measures in the project’s Mitigation Plan. Under the direction of CONSULTANT, URS shall review all comments, coordinate with the City and CONSULTANT, and provide responses as directed.
6.1.5 AMENDMENT
4 SCOPE. PERMITS 1 THROUGH 4. Additional effort related to Permits 1 through 4 includes:
x Potential changes to the Devereux Creek Restoration Plan as a result of butterfly habitat and habitat restoration beneath eucalyptus tree canopy.
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x Potential changes in impact mitigation ratios. Currently the mitigation ratios are at 3:1 for permanent impacts and 2:1 for temporary. If these ratios are increased through permit conditions, a new or supplemental restoration site will be required to be designed.
x The path to obtaining Coastal Commission and Local CDP Permits will ultimately require a substantial amount of support activities to the City
LIST OF DELIVERABLES, PERMITS 1 - 4
URS shall prepare a single submittal package containing the following major deliverables:
x Mitigation Plan incorporating the Compensatory Mitigation Plan x Completed Nationwide Section 404 Permit Checklist
x Completed Section 401 Water Quality Certification Application x Completed Notification of Streambed Alteration Agreement x Responses to agency comments, including revisions to the Mitigation Plan
PERMIT 5 CALIFORNIA COASTAL COMMISSION (CCC) COASTAL
DEVELOPMENT PERMIT (CDP)
6.1.5 PRE-APPLICATION MEETING WITH CCC. The City may informally consult with CCC staff as early as possible and meet face-to-face with CCC’s Ventura office staff. All communication with the CCC shall be through the City unless CONSULTANT is specifically directed by the City to contact the CCC. The City will inform CONSULTANT as to the discussions and comments from the CCC that affect the permit application.
6.1.6 ATTEND A SITE VISIT WITH CCC STAFF AND PROJECT BIOLOGISTS . The team lead biologist(s) shall attend a meeting with the City and CCC staff to present the adequacy of proposed mitigation measures, including mitigation ratios. The team biologist shall note feedback on impacts and mitigation measures, identify outstanding concerns and recommendations, and verify what the City wants to include in the CDP application.
Consultant shall provide the City with the NES and Addendum, including the most current color set of relevant maps and figures, for transmittal to the CCC staff.
6.1.7 PREPARE A STAND-ALONE SUMMARY OF KEY CCC ISSUES OF CONCERN FOR INCLUSION IN THE CDP APPLICATION PACKAGE . The summary shall address issues brought up by CCC staff during the pre-application meeting and site visit. This summary will provide CCC staff with a summary version of the EIR and technical studies in order to accelerate the staff’s understanding of the project and its impacts and mitigation measures. The summary shall include a simple table identifying where more detailed information can be found in the EIR and technical studies. The summary shall be delivered to the City for transmittal to the CCC.
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6.1.8 PROVIDE TECHNICAL INPUTS TO SECTIONS OF THE CDP APPLICATION . The package shall include the EIR and key technical studies. Consultant shall provide technical inputs that relate to environmental issues with the CDP application.
6.1.9 PROVIDE TECHNICAL RESPONSES TO CCC STAFF COMMENTS ON THE CDP APPLICATION .
The CCC shall provide a formal written response to the City’s CDP application within 30 days indicating if the application is deemed complete. If deemed complete this task will not be needed. If it is not deemed complete, the CCC shall request additional information.
Consultant shall review the CCC completeness letter and provide the City with additional technical information, if needed. Consultant shall review CCC comments, outline responses, and identify responsible parties to address each comment. It is assumed that the City shall handle the direct communication and coordination with the CCC for the CDP.
6.1.10 REVIEW CCC STAFF REPORT AND ATTEND THE CCC PUBLIC HEARING . Once the application is deemed complete, CCC staff shall complete its analysis and issue a staff report. The staff report either would recommend conditions of approval or recommend project denial. Consultant shall review the staff report for inaccuracies or conditions of approval that may be problematic.
6.1.11 AMENDMENT 3 SCOPE. The scope of the work related to securing the CCC Permit has expanded enormously due to the requirements of the California Coastal Commission application review process. This scope has expanded well beyond the original scope, and includes alignment studies that in turn have an effect on other tasks.
Three firms are impacted by the permitting process: DHA, MNS and URS. The scope has expanded in the following ways:
Participation in multiple planning and strategy meetings and conference calls with the City and others.
Development of a new regulatory-based approach to assessing impacts to support the statement that the Project would not have an effect on coastal wetlands (By URS).
Technical inputs towards City submissions to the CCC, and participation in meetings with City staff and the CCC to discuss submissions (DHA, MNS and URS)
Conducted multiple GIS-based analyses and re-analyses of impacts of the project and design alternatives (DHA, MNS and URS)
Conduct new comprehensive biological surveys and GIS mapping (by URS):
x New vegetation community mapping
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x New native tree inventory
x New raptor surveys
x New delineations of jurisdictional waters
Prepare a new comprehensive 150-page Biological Resources Report in response to a request for information from the California Coastal Commission to the City of Goleta. As requested by the Coastal Commission, this report would presents the findings of new and updated project-wide biological surveys and studies that were conducted in 2013 and 2014, summarizes all previous surveys, and prepared new biological impact analyses and maps and figures. It would also include a comprehensive regulatory setting.
Conduct an additional breeding bird survey and floristic survey to be conducted in April, 2014.
6.1.12 AMENDMENT 4 SCOPE. PERMIT 5. Additional effort related to Permit 5 includes extensive additional support activities such as exhibit preparation, condition compliance, and other technical support for the City related to securing the Coastal Permit through the Coastal Commission.
LIST OF DELIVERABLES – PERMIT 5
Consultant shall prepare:
x Memorandum documenting CCC comments made during the site visit and the pre-application meeting.
x Summary of key CCC issues and related project information that would be included with the CDP application.
x Environmentally related technical inputs to sections of the CDP application x PowerPoint inputs (environmental data for a CCC presentation, if warranted)
x Written responses to CCC comments and data requests
x Written evaluation of recommended conditions of approval in the CCC staff report
x Biological Resources Report
PERMIT 6 CITY OF SANTA BARBARA COASTAL DEVELOPMENT PERMIT (CDP) A CDP from the City of Santa Barbara will be required to develop the project. A portion of the proposed development is located within Santa Barbara’s adopted Coastal Plan for the Airport and Goleta Slough. The CDP is a discretionary action requiring a public hearing and Planning Commission approval. Planning Commission approvals are appealable to the City Commission.
Santa Barbara’s CDP application process shall include:
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x Complete a Master Application
x Complete the CDP Application
x Complete the Development Application Review Team (DART) Submittal Packet
The DART application shall include the following applicable components:
x A letter from the project applicant requesting a CDP for development of a roadway and associated improvements within the Old San Jose Creek riparian corridor, a description of the project components (Road width, bridge, lighting etc.), construction cut and fill and import and export, discussion of surrounding land uses, and, if requested, a visual aid submittal packet.
x An application packet that includes a CD with copies of the Final EIR and relevant technical studies.
x A summary of proposed demolition and construction activity (e.g. duration of proposed grading).
x The DART application requires inclusion of a project justification, detailing issues that remain to be resolved for the development of the project. x Hydrology calculations will be required to show how site drainage is being transmitted through the property unless waived by the Public Works Engineering Division staff.
A total of ten (10) copies of the plans must be submitted according to the City’s Project Plan Requirement’s. Plan set size and content requirements are listed in the DART application. The DART process usually has a 30-day review process with City of Santa Barbara Staff. Should additional information be required before the application can be deemed complete, the application may be placed on hold until such information is provided.
TASKS ASSOCIATED WITH PERMIT 6
6.1.11 PRE-APPLICATION MEETING. Consultant shall attend a pre-submittal meeting with City of Santa Barbara staff to determine if DART application requirements can be streamlined because the project EIR has already undergone environmental review by the City of Santa Barbara staff.
6.1.12 IDENTIFY RESOURCES , IMPACTS , MITIGATION MEASURES ON AIRPORT PROPERTY .
Consultant shall develop a stand-alone summary of relevant portions of the FEIR,
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including environmental resources on Airport property, impacts, and mitigation measures using existing data, figures and field mapping. City Staff shall coordinate and submit the Master Application, CDP and DART applications to the City of Santa Barbara.
6.1.13 RESPONSE TO DATA REQUESTS . Consultant shall respond to comments and data requests as needed.
6.1.14 CITY OF SANTA BARBARA CDP SITE VISIT. The CONSULTANT environmental manager and lead biologist shall attend a site visit with the City of Santa Barbara staff and Planning Commissioners in support of the DART application.
6.1.15 REVIEW PRT STAFF REPORT PRIOR TO PLANNING COMMISSION . The PRT shall review project materials and issue a staff report to the City of Santa Barbara’s Planning Commission. Consultant shall review the PRT staff report and identify any inaccuracies or problematic conditions of approval.
6.1.16 ATTEND CITY OF SANTA BARBARA PLANNING COMMISSION PUBLIC HEARING .
CONSULTANT staff, as approved by the City, shall attend the City of Santa Barbara Planning Commission public hearing.
6.1.17 ARCHAEOLOGICAL STUDY ON AIRPORT PROPERTY (OPTIONAL TASK ). The Master Archaeological Resources Assessment for the Santa Barbara Municipal Airport (2010) requires subsurface archaeological survey along the western portion of the Fowler Road Extension for any areas subject to deep construction impacts (>24-inches below ground surface). No archaeological investigation will be required if the project impacts are restricted to the upper 24-inches of the soil column.
This task is based on the assumption that future utilities may be placed in a four-foot deep trench running along the Fowler Road Alternative. This study is described in the EIR as mitigation measure CUL-3.
Based on Figure 6-1 of the Master Archaeological Resources Assessment for the Santa Barbara Municipal Airport (2010), Consultant shall conduct subsurface archaeological testing along the Fowler Road Alternative from the west bank of Old San Jose Creek to the west side of the project roundabout along Fairview Avenue, a distance of approximately 120 meters. A qualified archaeologist shall conduct the backhoe testing project to determine if archaeological remains are present and, if present, are potentially intact. As required, excavations will be monitored by a Native American monitor. Six backhoe trenches spaced approximately at 20 m intervals will be excavated. It is assumed that subsurface testing can be limited to a depth of four feet below existing grade. The upper two feet will be excavated in one lift unless intact artifacts are noted. Excavations
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deeper than two feet would be excavated in 6-15-inch lifts. Trench spoils and sidewalls would be inspected for artifacts. Consultant shall obtain an encroachment permit from the City of Goleta, if needed.
Prior to fieldwork, an updated site record search will be conducted for the footprint of the Fowler Road Alternative. This record search would be limited to discovering any new data that has been recorded since the most recent Ekwill/Fowler record search was conducted.
Assuming no artifacts are found, a negative survey will be documented in a brief letter report that incorporates by reference the background information contained in the project’s Archaeological Survey Report. Evidence of the new record search and a map of the subsurface survey location would be completed. The report will follow the City of Santa Barbara requirements.
LIST OF DELIVERABLES – PERMIT 6
x A summary of the project description, impacts on Airport property, and mitigation measures
x Master Application technical information
x CDP Application technical information
x Technical information memorandum for the Development Application Review Team (DART) Submittal Packet
x A CD or hard copy of all relevant technical studies (Final EIR, NES, Etc.) x Written evaluation of recommended conditions of approval contained in the City of Santa Barbara’s PRT staff report
x Phase 1 Subsurface Archaeological Survey Letter Report
PERMIT 7 SANTA BARBARA COUNTY AIR POLLUTION CONTROL DISTRICT (SBCAPCD) PERMIT OR EXEMPTION
6.1.18 Consultant shall provide the City with a memorandum identifying equipment usages for the project permit application.
LIST OF DELIVERABLES - PERMIT 7
x Technical memorandum
6.1.19 AMENDMENT 5 SCOPE. PERMITS 1 THROUGH 5. Additional effort related to Permits 1 through 5 includes:
DHA and subconsultant URS will make changes to the environmental documents as needed to initiate a NEPA revalidation, revise resource agency permit applications for all four permits (US Army Corps of Engineers – USACOE, California Dept of Fish and Wildlife, Regional Water Quality Control Board, California Coastal Commission), and revise the Compensatory Mitigation Plan. For the CEQA revisions, URS will if
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requested, prepare an addendum to the EIR and update the applicable technical studies. In addition, DHA will continue with support for the Coastal Development Permit.
DHA will assist URS in completing the revisions to the environmental permits due to the Fowler Road revisions and provide URS with modified project impact limits (temporary and permanent impacts) that are needed to update the various permits.
DHA will provide assistance in completion and submittal of the Coastal Commission Coastal Development Permit. This work is anticipated to include revisions to various exhibits, as well as providing assistance with revisions to report narratives. A large portion of Task 16 involves DHA assisting URS in preparing the final response to RWQCB comments.
TASK 7: CITY OF SANTA BARBARA COORDINATION
7.1 CITY OF SANTA BARBARA DART COORDINATION . Consultant shall prepare project plans, technical specifications, and special provisions for review by the City of Santa Barbara Development Application Review Team (DART) at each submittal milestone. Comments received from the City shall be logged and responses to each comment will be prepared.
7.2 AMENDMENT 3 SCOPE. Coordination with the City of Santa Barbara has expanded to include alternatives analysis for the airport Runway Protection Zone. The task includes the preparation of a letter report to the airport for submission to the FAA.
TASK 8: 35% PS&E
8.1 CONCEPTUAL DESIGN. The conceptual design phase shall include approximately 35% complete design plans with typical sections. The plans will show the preliminary layout of roundabouts, proposed turn lanes, locations of utility poles, utility boxes, drainage culverts, etc. Proposed right-of-way acquisitions will be identified based on the need to accommodate additional traffic lanes and roadway widening, cut and fill slopes, utility relocations, retaining walls, precast arch culverts with natural bottoms, etc.
The Preliminary Design shall also include an analysis of vertical and horizontal curve transitions to the existing roadway profile and alignment and specific safety requirements, such as design speed and sight distance, and preliminary grading requirements for the roadway embankment. Evaluate and recommend potentially less costly alternatives where feasible.
At the conclusion of the 35% design phase, the consultant shall provide CAD files showing the required configuration of Hollister Avenue over San Jose Creek to the City’s consultant responsible for the design of the replacement bridge, eliminating the need for a separate bike/pedestrian bridge upstream of the existing structure.
Consultant shall perform testing, calculations, and analysis necessary to achieve project goals according to City, Caltrans, and industry standards.
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8.2 PREPARE CONCEPTUAL PLANS. The consultant shall produce conceptual plans at 1" = 20' scale. Additional information to be indicated at this stage will include the base map data from field survey and records research, facility sizes, roadway dimensions, and rights-of-way, and presenting plan, elevation and section views of the proposed improvements along with all existing facilities.
8.3 PRELIMNARY COST ESTIMATE. Consultant shall prepare an initial construction cost estimate based on all anticipated construction items and estimated quantities from the general plan facility dimensions. Consultant shall revise and resubmit preliminary cost estimates as the project progresses at the 65%, 95% and Final stages.
8.4 SUBMIT 35% PLANS. Consultant shall perform quality control on all submittals.
LIST OF DELIVERABLES
x See below
TASK 9: 65% PS&E
9.1 ROADWAY IMPROVEMENT PLANS. The design shall conform to requirements of the City of Goleta and the Caltrans LAPM.
The roadway improvement plans and striping and signing plan shall also be in accordance with the current Caltrans Standards and City of Goleta standard plans or standards approved by the City of Goleta Director of Public Works. Existing utilities shall be indicated in the plan view. These plans will be prepared at 1"=20' scale, on 24" x 36" improvement plan sheets, and will consist of:
x Detail/Typical Cross Section Sheets - include typical sections and other details as required.
x Roadway Improvement Plans - includes plans for the proposed roadway widening and associated improvements. Plans shall provide for roadway improvements in accordance with the City’s recommendations. The roadway improvement plan shall consist of a plan and profile format that will also indicate the grading requirements in the plan. The construction drawings shall include all drainage and roadway structural details, slope revetment or lining, and design cross sections.
x Any new striping is to extend a minimum of 100 feet beyond the construction limits.
x Cross Sections - includes roadway cross sections based on the previously prepared field survey at 50-foot intervals showing the proposed roadway widening improvements. Cross sections are considered necessary to properly design the improvements and to establish the earthwork volumes and extent of construction or reconstruction beyond the existing right-of-way lines onto
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private property, where and if necessary. The cross sections and cut and fill quantities will be computer generated and will be included with the bid set. x Special layout and construction details as required.
x Temporary traffic control and construction staging plans. x Driveway profiles where work will extend beyond the public right-of-way limits.
The profile shall be extended as required for a transition to the existing driveway.
x Retaining walls and precast arch culverts with natural bottoms. x The Plans, Specifications, and Estimate must be prepared in accordance with Caltrans current CADD User’s Manual, Plans Preparation Manual, and Caltrans practices, as well as conform to the City of Goleta's standards and practices.
9.2 AMENDMENT 3 SCOPE. The existing scope is modified to include the additional work for alternatives analysis resulting from the Coastal Development process and optimization of the roundabout designs that greatly improve the operational characteristics of the project. Other redesign work is necessitated by the decision to replace the Hollister Avenue Bridge, which provides an opportunity to greatly improve the roadway geometry on Hollister Avenue.
9.3 AMENDMENT 4 SCOPE . The existing scope is modified to include the additional work for the Caltrans directed realignment and related redesign of the soil-nail retaining wall required at the southbound off-ramp of SR 217. Additional work is also required for design assessments related to the FAA recommendations regarding the Fowler Road encroachment into the Runway Protection Zone of the Santa Barbara Airport.
LIST OF DELIVERABLES
x See below
TASK 10: 95% PS&E
10.1 UPDATE ROADWAY PLANS. A submittal of 95% PS&E shall be made to the City.
The submittal shall include the plans, specifications and estimate. Five sets of 11x 17 plans with a set of special provisions and the Engineer’s Estimate prepared for the 35% submittal shall be reviewed and updated as necessary. Consultant shall perform an independent QA/QC review of the 95% plans, specifications and estimate and incorporate appropriate revisions prior to submittal to the City. Specifications will be prepared in Microsoft Word and the estimate will be prepared in Microsoft Excel.
LIST OF DELIVERABLES
x Five (5) sets of the 95% Plans on 11” x 17”
x Five (5) hard copies of the special provisions
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x One (1) electronic copy of the special provisions in Microsoft word format x Five (5) hard copies of the updated combined “estimate of probable costs” x One (1) electronic copy of the “estimate of probably costs” in excel format
Hollister Avenue/SR-217 Interchange Modifications,
Ekwill Street & Fowler Road Extensions
List of Anticipated Plan Sheets
Code Qty Description
35%
Submittal
65%
Submittal
95%
Submitt
al
Final
Submitta
l
T 1 Title Sheet X X X X
G 1 General Notes X X X
CC 3 Construction Control plan X X X
XS 1 Ekwill Street typical sections X X X X
1 Kellogg Ave typical sections X X X X
2 Hollister Avenue/Dearborn
Place/Ward Ave/SR-217 Ramps
typical sections X X X X
1 Fowler Road/Fairview Avenue
typical sections X X X X
L 5 Ekwill Street roadway layout X X X X
1 Pine Ave roadway layout X X X X
1 Kellogg Avenue roadway layout X X X X
8 Hollister Avenue/Dearborn
Place/Ward Ave/SR-217 Ramps
roadway layout X X X X
4 Fowler Road/Fairview Avenue
roadway layout X X X X
P 5 Ekwill Street roadway profile X X X X
1 Pine Ave roadway profile X X X X
1 Kellogg Avenue roadway profile X X X X
8 Hollister Avenue/Dearborn
Place/Ward Ave/SR-217 Ramps
roadway profile X X X X
4 Fowler Road/Fairview Avenue
roadway profile X X X X
CD 3 ADA ramps, misc. X X X
5 Roundabout layout/grading X X X
D 5 Ekwill Street drainage plan X X X
1 Kellogg Avenue drainage plan X X X
8 Hollister Avenue/Dearborn
Place/Ward Ave/SR-217 Ramps
drainage plan X X X
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Code Qty Description
35%
Submittal
65%
Submittal
95%
Submitt
al
Final
Submitta
l
4 Fowler Road/Fairview Avenue
drainage plan X X X
Code Quant Description
35%
Submittal
65%
Submittal
95%
Submitt
al
Final
Submitta
l
D
2 Old San Jose Creek culverts
(assumed precast arches) X X X
6 Drainage profiles X X X
2 Drainage details X X X
4 Drainage quantities X X X
WPC 5
Ekwill Street water pollution
control plan X X X
1 Kellogg Avenue water pollution
control plan
X X X
8 Hollister Avenue/Dearborn
Place/Ward Ave/SR-217 Ramps
water pollution control plan
X X X
4 Fowler Road/Fairview Avenue
water pollution control plan
X X X
2 Water Pollution Control details X X X
4 Water Pollution Control
quantities X X X
U 5 Ekwill Street utility plan X X X X
1 Kellogg Avenue utility plan X X X X
4 Fowler Road utility plan X X X X
8 Hollister Avenue utility plan X X X X
SC 3 Ekwill Street RBA staging X X X X
4 Hollister Ave RBA staging X X X X
3 Fowler Road RBA staging X X X X
TH 4 Ekwill RBA traffic handling X X X
1 Kellogg Ave traffic handling X X X
12 Hollister Avenue/Dearborn
Place/Ward Ave/SR-217 Ramps
traffic handling X X X
4 Fowler Road traffic Handling X X X
PD/S 5
Ekwill pavement delineation &
sign plan X X X
1 Kellogg pavement delineation &
sign plan X X X
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Code Qty Description
35%
Submittal
65%
Submittal
95%
Submitt
al
Final
Submitta
l
8 Hollister Avenue/Dearborn
Place/Ward Ave/SR-217 Ramps
pavement delineation & sign
plan
X X X
4 Fowler Road/Fairview Avenue
pavement delineation & sign
plan X X X
2 Pavement delineation & sign
details X X X
4 Pavement delineation & sign
quantities X X X
PP/IP 5
Ekwill landscaping and irrigation
plan
X
X X X
1 Kellogg landscaping and
irrigation plan
X
X X X
8 Hollister Avenue/Dearborn
Place/Ward Ave/SR-217 Ramps
landscaping and irrigation plan
X X X X
4 Fowler Road/Fairview Avenue
landscaping and irrigation plan
X
X X X
2 Landscaping and irrigation
details X X X
Code Quant Description
35%
Submittal
65%
Submittal
95%
Submitt
al
Final
Submitta
l
PP/IP 4
Landscaping and irrigation
quantities X X X
E 2
Hollister/Kellogg Traffic Signal
Mod X X X
3 Street lighting plan and details X X X
S 2
Pre-Cast Culvert Foundation
Plans X X X
4 Retaining Wall Plans X X X
220 TOTAL
10.2 AMENDMENT 3 SCOPE. The extra work in this phase is a continuation of the work resulting from the same issues in Task 9.1 for that portion of the work that had been advanced past the 65% level.
10.3 AMENDMENT 5 SCOPE. FOWLER ROAD.
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The Fowler Road Extension Project was originally designed to extend out to Fairview Avenue on the west. Due external issues the City has directed DHA to reduce the project limits of Fowler Road to terminate at future Technology Drive. The project will follow the same horizontal alignment, with the addition of a knuckle at the Technology Drive intersection. The vertical profile design and roadway drainage design will need to be revised to best fit the new project layout. The revised drainage design will include re-grading the existing ditch out to Old San Jose Creek. This scope change will require revisions to the already well advanced 95% design for Fowler Road, including the modifications of many plan sheets specifications and estimate.
10.4: AMENDMENT 5 SCOPE. ADDITIONAL SUBMITTAL TO CALTRANS.
The project was originally scoped for three submittals to the City during Final Design:
65%, 95%, and a Final Submittal. The original scope included a 65% PS&E submittal for Caltrans Local Assistance review. Caltrans is now requiring a draft of the final submittal, i.e., a 100% PS&E Submittal. This new submittal will include Caltrans design review of all three portions of the project: the Hollister Avenue/Route 217 Roundabouts, the Ekwill Street Extension, and the Fowler Road Extension.
10.5: AMENDMENT 7 SCOPE. REDESIGN OF ROUNDABOUITS ON HOLLISTER.
Redesign of the Hollister Avenue Roundabouts to comply with 2020 guidance.
10.6: AMENDMENT 7 SCOPE. PEER REVIEW.
Accommodation of design changes resulting from City of Goleta Independent Peer Review Team.
10.6: AMENDMENT 7 SCOPE. STREET LIGHT DESIGN.
Design modifications to accommodate City owned streetlights for Project.
TASK 11: FINAL CONTRACT PACKAGE
11.1 ENGINEERS ESTIMATE. Consultant shall prepare an accurate and reliable Engineer’s Estimate to be included in the bid documents. Consultant shall provide a construction quantity and cost estimate with each submittal of plans. The unit costs will be based upon the most current cost information for recent similar projects in the area compiled by the consultant. Consultant's final construction cost estimate will be based upon, and in agreement with, the final items of work with estimated quantities.
11.2 FINAL PROJECT PLANS . The design deliverables will include, but not be limited to:
Providing final improvement Plans on Mylar ready for advertising and bidding, along with
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“camera-ready” Specifications (including appendixes), and a complete Engineer’s Estimate, all wet seal stamped and signed by a licensed California Civil Engineer. Final plans shall be submitted on Mylar sheets 24” x 36” in size, to a 1”=20’ horizontal scale.
The final plans and specifications shall be delivered to, and become the property of, the City of Goleta.
The design and scope of services shall also include: complete and detailed estimate of quantities; construction cost estimate; answers to all questions regarding the design during the design review process; review of the project site to ensure that the Plans are drawn correctly; and attendance at project related meetings.
11.3 CONSTRUCTION SCHEDULE . Consultant shall calculate the amount of liquidated damages and determine the length of time in working days for construction.
11.4 FINAL SPECIFICATIONS . The City will provide the consultant with its boilerplate Specifications and Technical Provisions in Microsoft Word format.
Consultant shall be responsible for compiling the Project Specifications which are to be based upon the latest Caltrans Standard Specifications and the latest Caltrans Standard Special Provisions shall be incorporated into the bid documents. Consultant shall provide a write up for the project specific scope of work in the Technical Specifications. The Specifications shall be signed and “wet sealed” by consultant’s Civil Engineer registered in the State of California, which will constitute a certification that they are complete and ready for bidding purposes and awarding of a contract for construction of the improvements.
11.5 SUBMITTALS:
Consultant shall submit three (3) sets of bound copies of the design drawings, including cross-sections, with each submittal for checking by the City, along with the previous red lined submittal prints. The design drawings should be as complete, accurate, and error- free as possible before Plan checking is considered, in order to reduce the number of Plan checks required and related costs therefore to the City and Consultant. Each submittal is to include documentation of QC checks completed by consultant prior to submission for City review. Submittals shall be at the 35%, 65%, and 95% and Final design stages.
x Consultant shall submit three (3) sets of the contract specification documents with each submittal for checking by the City, along with the previous check prints. A disk in Microsoft Word format containing the final Contract Documents shall be submitted to the City.
x The design shall include new improvements within existing State right-of-way or right-of-way to be acquired by the Project that will become State-owned improvements upon final completion of the Project. Consultant’s design shall therefore require the review and approval of Caltrans. This review process shall be in accordance with Caltrans procedures. Consultant shall prepare, submit,
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and coordinate with Caltrans all required PS&E documents through final approval of the design on behalf of the City. The City will review all PS&E documents prior to their submission to Caltrans.
x Prepare RE File and Materials Information Handbook.
TASK 12: RIGHT OF WAY ENGINEERING
12.1 Right of way engineering tasks shall be performed primarily by MNS Engineering under the direction of consultant. This task is to prepare the required maps, legal descriptions, deeds, sketches, and back up data to support the right of way acquisition effort. The RW Engineering shall be performed per the Caltrans RW Manual. A Record of Survey shall be prepared for each of the three project locations as soon as the alignments are finalized. These maps will show the new roadway alignments and serve not only as a way to retrace the corridors in the future, but also to make the legal description process much less tedious and time-consuming. The maps will also show all property monuments recovered in the retracement process allowing for the preservation of those locations.
12.1.1 Consultant shall prepare records of survey for each project location and file with the County Recorder. Monuments shall be set to facilitate recovery of the alignments and to serve as initial, local project control for construction.
12.1.2 Consultant shall determine the precise areas needed for permanent and temporary easements and for areas of interagency transfer. It is anticipated that approximately 33 permanent (private and interagency combined) fee or easements and 20 temporary construction easements (including 2 possible staging areas not yet defined) will be required.
12.1.3 Consultant shall prepare appraisal maps for each of the three project locations identifying the parcel number, owner, type of easement, size of easement and remainder size. Parcel numbers for State R/W changes will receive State-designated number. Parcel numbers for City of Goleta shall be assigned distinct numbers related to assessor’s numbers, property addresses or other suitable system.
12.1.4 Consultant shall provide updates to the existing project Right of Way Needs spreadsheet to accompany the appraisal map for appraisal and acquisition agents.
12.1.5 Consultant shall prepare legal descriptions for each parcel to be acquired for temporary or permanent use.
12.1.6 Consultant shall prepare legal descriptions for existing easements to be quitclaimed to the City or State (if any).
12.1.7 Consultant shall prepare legal description and sketch for abandonment of Kellogg Place for use by the City in the abandonment and conveyance process.
12.1.8 Consultant shall prepare sketches for all non-state related acquisitions.
12.1.9 Consultant shall maintain separate parcel files for each acquisition containing information such as title reports, existing easements, descriptions of parcels to be acquired or relinquished, vesting deeds and basic parcel information.
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12.1.10 Consultant shall coordinate with City of Goleta real property, City of Santa Barbara real property, Caltrans R/W, project engineer and appraisal and acquisition personnel and support them during the acquisition process.
12.1.11 Consultant shall prepare final R/W map for the Highway 217 corridor for filing by Caltrans.
12.2 Under the direction of consultant HJA shall obtain current updated preliminary title reports for the properties subject to acquisition.
12.3 AMENDMENT 3 SCOPE. Engineering for additional R/W work is needed:
The additional right of way work includes increasing the parcel requirements from an estimated 53 to an estimated 60 parcels. Several original parcels have been removed and replaced with right of entry permits, but still require the creation of the parcel legal descriptions. Several changes have been made to the alignments for Ekwill and Hollister, resulting in needs to change appraisal maps, legal descriptions, plats and closures and to conduct the QA/QC for each change.
Research and review of prior rights information provided by Goleta Water District to aid in the City’s evaluation of GWD claims. Preparation of a Prior Rights Report Additional survey work related to RW for staking proposed right of way limits for several parcels.
Prior Rights Research and correspondence, and underlying fee determination for portions of Kellogg Way and Kellogg Ave that may be included in property swap.
Coordination, meetings, changes and preparation of plats, legal descriptions, closures and review, signing and distribution for the additional parcels.
12.4 AMENDMENT 6 SCOPE: Revise right of way maps and legal descriptions to conform with the requirements by Caltrans.
TASK 13: RIGHT OF WAY APPRAISALS
Consultant shall oversee and direct Hamner, Jewell & Associates (HJA) in the appraisal and acquisition of right of way for the project.
13.1 Under the direction of consultant, HJA shall obtain appraisals from a state licensed real estate appraiser, prepared in conformance with state laws and Caltrans guidelines, as required to set the basis of right of way purchase offers to private property owners by the City. All appraisals shall be submitted to the City for review and pre-approval prior to purchase offer presentations. If project funding requires formal third party appraisal reviews, this proposal assumes Caltrans staff shall provide the required appraisal reviews. This scope does not include any appraisal of public lands held by City, County,
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County Flood Control, or State; it is assumed that appraisals will only be required for the acquisitions of private properties listed in Task 14.
13.2 AMENDMENT 3 SCOPE. The following parcels have been added since the original scope was prepared:
AP 071-130-
062
Yardi/Torridan This parcel was not on the original list but has been identified as requiring an acquisition.
PTR and appraisal will be required. Entry
coordination for project studies required.
AP 071-130-
049
Goleta Business Park This parcel was not on the contract list but has been identified as requiring an
acquisition. PTR and appraisal are required.
AP 071-130-040 Towbes (TCP Pine) PTR obtained for this parcel; access coordination for site studies performed.
Additional permanent r/w acquisition sought.
Appraisal may be required.
AP 071-140-053 Kunze No PTR requested, TCE may be avoided however some coordination may be
necessary in conjunction with driveway
access
AP 071-140-064 Giorgi PTR requested for this out of scope parcel; evaluation support regarding Caltrans denial
of access requirement.
AP 071-190-034 Kellogg Ave LLC New TCE required for retaining wall construction; this parcel was not in the original
contract scope of work. Assume TCE without
an appraisal
AP 071-190-035 SYCAL Properties Right of Entry for Driveway conform added/required
AP 071-170-061 Himelsein Right of Entry for Driveway
conform added/required
AP 071-170-062 See Family Trust Right of Entry for Driveway conform added/required
AP 071-170-063 Antonucci Right of Entry for Driveway
conform added/required
AP 071-170-064 Antonucci Right of Entry for Driveway
conform added/required
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AP 071-140-068 Catalina Barber Right of Entry for Driveway conform added/required
AP 071-140-056 Bottiani Right of Entry for Driveway
conform added/required
13.3 AMENDMENT 6 SCOPE: UPDATE APPRAISALS.
Revise and update appraisals for parcels affected by the changes resulting from Caltrans requirements to keep the Ekwill Fowler Project independent for right of way work.
13.4 AMENDMENT 7 SCOPE: UPDATE TCE’s.
Revise and update appraisals for Temporary Construction Easements (TCE’s) throughout Project.
TASK 14: RIGHT OF WAY ACQUISITION
Under the direction of consultant HJA shall prepare offer packages based upon the appraisals, for presentation to each involved property owner. Offer packages shall include an offer letter, Appraisal Summary Statement, proposed Acquisition Agreement, and Deed. Consultant shall present these documents for City review and pre-approval prior to presenting offers to property owners. Concurrently consultant shall seek Caltrans review and approval of the appraisals, prior to proceeding with making the purchase offers. If requested by the City, consultant shall have the limits of right of way acquisition staked in the field with lath and flagging to assist in visualizing the limits of the right of way being acquired. After offer presentation, consultant shall handle all follow up negotiations in pursuit of mutually acceptable amicable purchase agreements with each owner to finalize the property purchases. For any purchase efforts that do not culminate in mutually acceptable amicable agreements, consultant shall coordinate with City and, if appropriate, with the City Attorney’s office in conjunction with any required Necessity Hearing scheduling. For those on which we reach final agreements, we would process all documents for necessary approvals and coordinate escrows, title insurance, and closings. This project shall also require a residential relocation. Consultant shall provide relocation assistance in conformance with the California Government Code and, if federal funding is involved, in accordance with the provisions of the federal Uniform Act.
Relocation assistance shall include interviewing tenants, providing required noticing, conducting market surveys to set benefit levels and identify potential replacement sites, present the tenant with referrals to potential replacement housing options, provide moving bid coordination, claim preparation and processing, and payment distribution and payment receipt documentation. Consultant shall also prepare a Relocation Plan in advance of making the property purchase offers and triggering relocation eligibility.
Consultant shall draft any required Right of Way Certification.
Following is the list of parcels included in this proposal:
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Assessor’s Parcel Number Owner Type of Acquisition
071-130-051, -006 Mauracher Partial
071-170-080, -083, and -079 University Properties Partial and Full 071-170-082 Winnikoff Trust Partial
071-130-023 McPage Enterprises Partial
071-151-011 McLeans Auto Body
& Paint
Partial
071-140-067 and -068 Catalina Barber Corp Full/Exchange 071-090-078 DLC Enterprises Partial
071-090-036 Newland Partial (+ Relocation)
071-090-007 Islay Investments Partial
071-140-046 Bottiani Partial/ Exchange
071-330-009 Jurkowitz Trust Partial
14.1 AMENDMENT 3 SCOPE. The original scope of services is amended to provide:
An independent fee reviewer to comply with Caltrans review appraisal requirements. (Original scope assumed Caltrans would provide this service).
Due to timeline differentials with obtaining environmental clearances and funding, the Newland and Bottiani parcels now have different appraisal and offer descriptions.
Acquisition for the parcels listed under Task 13.2 above.
14.2 AMENDMENT 4 SCOPE. The original scope of services is amended to provide:
x Additional effort related to unanticipated prolonged and complicated acquisition negotiations on several properties.
x Additional effort related to support services for the City’s filing of a Resolution of Necessity for five parcels.
x Additional effort relayed to required revisions to existing appraisals for certain properties.
14.3 AMENDMENT 5 SCOPE. Due to the changes to the Fowler Road project, there is additional Right of Way work that must be completed. The new knuckle at the western end of Fowler Road at Technology Drive will require a small right of way acquisition as well as modifications to the Temporary Construction Easement at the same parcel. At this point in the project, the majority of the right of way work has been completed for the Fowler Road project, and escrow has closed for the Temporary Construction Easement.
Additional work is therefore required to obtaining a Preliminary Title Report, Appraisal, and Acquisition. The additional effort includes work for subconsultant MNS for surveying to complete the appraisal map, and for subconsultant Hamner, Jewell & Associates to complete the appraisals and acquisition work.
483
City of Goleta
Amendment No. 7 to Agreement No. 2012-090
14.4 AMENDMENT 6 SCOPE: Revise and update acquisition work for parcels affected by the changes resulting from Caltrans requirements to keep the Ekwill Fowler Project independent for right of way work. Extend the work required for ongoing negotiations with other parcels that have expanded into protracted negotiations.
TASK 15: UTILITY COORDINATION
Consultant shall provide utility coordination throughout the project in accordance with Chapter 13 of the Caltrans’ Right of Way Manual as required. This task involves communicating the City’s project to the utility owners within the project limits and working with them to complete their plans and relocations for those utilities that conflict with the proposed project. Anticipated work under this task is as follows:
15.1 VERIFY EXISTING UTILITIES : Collect available utility information and review the topographic base map in order to identify existing utilities. A utility base map shall be prepared and sent to utility owners for verification. Part of the verification process is to obtain additional utility information from the owners such as as-built record drawings and atlas sheets, as well as determining the facility’s function.
Finally, the utility base map is revised using the utility owner provided items and information our team has developed over the course of the task. x Utility Base Map: Prepare a utility base map to be used in conjunction with the topographic base map. Essentially, this base map documents the best available utility location information such as: USA markings; interpretation of as-built record drawings and utility atlas sheets; and pothole information. x Utility Matrix: Prepare a utility matrix to organize and document in one location all the utility coordination activities including: owner; contact name, telephone and facsimile numbers; mailing and physical addresses; email addresses; dates and methods of communication; description of effected utility; method of conflict resolution, if any; status of relocation plans, if any; etc.
This matrix is provided to the City and utility owners to provide a transparent understanding of all the utility locations, conflicts and issues to all potentially affected stakeholders. For example, often cable TV and telephone facilities are carried on electric poles. Using the matrix, the cable TV/telephone representatives can get a clear understanding of the project impacts to poles which they are on, but over which they have little to no control over.
x Utility Letter A (Verification) Package: Letter, matrix and associated plans that outline the proposed design and right-of-way, and existing utilities as mapped in the field. This letter puts the utility owner on notice that the City is intending to construct a project that may affect their facilities.
484
City of Goleta
Amendment No. 7 to Agreement No. 2012-090
x As-Built Record Drawings: A primary function of the Utility Letter A is to gather and incorporate into the utility base mapping any utility owner record drawings or other pertinent information.
15.2 POSITIVE IDENTIFICATION AND DETERMINATION OF LIABILITY : Prepare and execute a potholing plan to provide positive identification and location of utility facilities that may conflict with the project.
High-risk vs. low-risk utility facilities will also be identified. x Potholing: Obtaining positive location information of underground utilities that may be in conflict with the proposed project improvements, and all high-risk utilities within the project limits. The potholes will be surveyed and added to the project topo maps. Since the exact number of potholes cannot be determined in advance, consultant has assumed approximately two full days of potholing activity will be needed.
x Utility Letter B (Request for Relocation Plans) Package: Letter, updated matrix and associated plans that identify potential utility conflicts and approximate relocation schedules. This is a formal coordination letter that identifies the relocation work and schedule required to complete the relocations. Packages shall be sent to all utility owners within the project limits – regardless of potential conflict or not – in order to provide transparency of all utility coordination. x Relocation Parameters: Provide utility relocation parameters for utility owner relocations plans.
15.3 COORDINATE RELOCATION : Coordinate any and all modifications, changes, or relocations of existing underground and/or overhead utilities with respective utility companies. Where feasible, every effort shall be made to complete any and all modifications, changes, or relocations of existing underground and/or overhead utilities prior to construction.
Should the utility companies or the City decide to underground existing overhead utilities as part of the relocation, or desire the installation of conduits for future undergrounding or expansion of their facilities, Consultant shall work with the respective utility companies to incorporate their design into the plan set and assist in the development of cost sharing between the utility companies and the City in the utility relocation agreements for the additional cost of trenching, conduits, vaults, etc. associated with the undergrounding.
The design of any “dry” utilities (overhead or underground) is not a part of this scope of work.
This scope of work assumes that the City shall prepare any utility relocation agreements.
Schedules and progress reports for utility efforts shall be prepared. Plans and cost estimates provided by the utility companies shall be reviewed and recommendations shall be made.
x Field Meetings: Attend field meetings with utility owner representatives.
485
City of Goleta
Amendment No. 7 to Agreement No. 2012-090
x Utility Specifications: Prepare special provisions relating to utility coordination during construction including timing and duration of construction windows for utility relocations performed by owner’s forces.
x Utility Plans: Finalize utility plans for contract documentation plan set. x Utility “C” Letter (Notice to Owner) Package: Letter, updated matrix and final project plans that show location and elevation of existing utility and the proposed utility relocations. This letter satisfies the requirements in regards to utility conflicts.
x RE Pending File: The last step of this task is to provide documentation of the utility coordination effort for the City and the RE Pending file. This will provide the City with
15.4 AMENDMENT 3 SCOPE. Expanded utility coordination due to the presence of several mainline trunk utilities that run along Hollister Avenue. Utility relocation efforts for these facilities are going to require additional potholing (20 original vs. 60 now), along with intensive coordination to accomplish the staged construction on Hollister Avenue.
15.5 AMENDMENT 5 SCOPE. The utility coordination process has proven to be much more extensive than originally scoped. The level of coordination and utility design for the Hollister Avenue/Route 217 Roundabouts has proved to be more extensive than originally scoped and requires extension additional coordination with the Hollister Avenue Bridge project, as well. Amendment 5 addresses the additional work by DHA to complete the utility coordination for the project.
Temporary traffic signal staging plans have expanded to four stages of construction with multiple signal head moves for each stage. Consequently, DHA will secure a new electrical subconsultant (Y&C) to prepare up to an additional 18 plan sheets to accommodate the various stages of construction for the signals and street lights.
15.6 AMENDMENT 6 SCOPE. Continue coordination with the owners of affected utilities. This coordination will be on-going throughout the remainder of the design project. The work includes coordinating final relocation plans with utility owners, and assisting the City with utility agreements, and preparing the final utility relocation letters. Upon receipt of comments on the 95% submittal package, facilitate a review session with the City to discuss review comments and resolve any conflicting comments.
Revise the plans to delete the Caltrans style lights and add custom street lights in the City right of way. Modify technical special provisions to address City comments, changes to the plans, or unique revisions and coordinate them with the City boilerplate.
486
City of Goleta
Amendment No. 7 to Agreement No. 2012-090
TASK 16: MITIGATION MONITORING PLAN
PERMIT CONDITONS SUMMARY TABLE AND PS&E INTEGRATION
16.1 PREPARE SUMMARY TABLE. Once permitting conditions have been finalized Consultant shall compile the Permit Conditions Summary Table, which is comprised of a list of mitigation measures and conditions of approval identified during environmental review and the permitting process. This would comply with Caltrans’ Local Assistance Procedures Manual that requires the following be submitted to the District Local Assistance Engineer (DLAE):
“The local agency shall develop a list of all mitigation as related to NEPA and provide it along with the technical reports and draft environmental document to the DLAE.
The local agency shall certify that all required mitigation has been completed and/or is included in the Final Plans, Specifications and Estimate (PS&E), and that any required ongoing maintenance of mitigation is implemented (23 CFR Parts 635,771, and 772).”
This task will satisfy the Environmental Commitments Record as described in Section 39 of the Caltrans Standard Environmental Reference.
16.2 INTEGRATE ENVIRONMENTAL INFORMATION WITH PS &E DEVELOPMENT . The PS&E specifications sheets and final bid package shall incorporate inputs from the permitting process. The task would involve:
x Integrate mitigation measures into the PS&E.
x Prepare the Permit Conditions Summary Table and specifications
16.3 MITIGATION PLAN. Consultant shall prepare a biological mitigation plan that fulfills all of the requirements of the City’s EIR and provides the biological information needed to support the COE, CDFG, RWQCB, and CCC permit applications (as indicated in Task 6 Permitting). Integrate the compensatory mitigation plan into the biological mitigation and monitoring plan required by Mitigation Measure NA-1 in the EIR (herein referred to as the Mitigation Plan).
The Mitigation Plan shall comprise a biological mitigation and monitoring plan that incorporates all of the biological conditions related to construction of the project, including the “compensatory mitigation plan” required to obtain a section 404 permit from the COE.
The plan shall include protection and replacement of habitats, streams, and wetlands, and measures for the protection of sensitive plants and animals, as described in the EIR.
The compensatory mitigation plan shall include site selection information, a mitigation
487
City of Goleta
Amendment No. 7 to Agreement No. 2012-090
work plan and maintenance plan, performance standards and monitoring requirements, and long-term and adaptive management plans. The Mitigation Plan shall include the following components as identified and described in further detail in the EIR:
x Protection and replacement of riparian habitat
x Native tree inventory and protection plan
x Wetland habitat restoration
x Pre-construction floristic surveys and compensation
x Plant restoration
x Construction restrictions for riparian birds and raptors x Construction zone housekeeping
x Maintenance restrictions
x Avoid/minimize impacts to least Bell’s vireo
The following tasks shall be implemented in order to create the Mitigation Plan:
16.3.1 COMPENSATORY MITIGATION SITE SELECTION . Select specific sites for restoration, enhancement and/or creation required to complete the Mitigation Plan and obtain key permits. The City shall provide descriptions of potential available locations and acreage suitable for compensatory mitigation. Consultant shall make recommendations to the City regarding the locations for the compensatory mitigation site(s).
16.3.2 FIELD VISITS AND GROUND -TRUTH DATA . Conduct a field visit to verify biological resource information gathered during the preparation of the EIR is accurate and up to date. Map native trees for preparation of the native tree inventory and protection plan.
16.3.3 COORDINATE WITH LANDSCAPE ARCHITEC T ON LANDSCAPE AND I RRIGATION PLANS AND SPECIFICATIONS. Provide a restoration biologist to provide input on landscape and irrigation plan drawings and specifications, including plant/seed layouts, palettes, and specifications.
16.3.4 PREPARE DRAFT MITIGATION MONITORING PLAN. Prepare a draft Mitigation Monitoring Plan. The Mitigation and Monitoring Plan will be coordinated with the project landscape plans. The restoration component of the mitigation plan shall include details on restoration locations and habitat types, plant/seed source, plant layouts and palettes, plant and seed installation methods, irrigation methods, restoration schedule, a description of the 5-year maintenance and monitoring program methods, and include the following performance standards:
x Native cover must be 70 percent after three years and retain 70 percent coverage by the end of the 5-year monitoring and maintenance period. x Non-native invasive plants, excluding non-native grasses, must remain below 10 percent of total vegetation cover at all times.
x Vegetation must survive without supplemental irrigation for at least 2 years. x No single species shall constitute more than 50 percent of the vegetative cover.
488
City of Goleta
Amendment No. 7 to Agreement No. 2012-090
x Replacement plants shall be monitored for a minimum of 3 years to ensure successful establishment.
x The draft Mitigation Plan will be submitted electronically for review and approval by the resource agencies and Goleta.
16.3.5 PREPARE FINAL MITIGATION PLAN . Revise the Mitigation Plan based on comments from agencies and Goleta, and prepare a final Mitigation Plan. Submit 10 copies of the final Mitigation Plan to the permitting agencies and Goleta on hard copies or CD as appropriate.
16.4 AMENDMENT
3 SCOPE. Identification of a potential mitigation site on the City of Santa Barbara Airport property along Hollister Avenue and preparation of a preliminary concept paper to facilitate Airport review and approval. Conduct all field surveys, mapping and conceptual plan preparation for the mitigation sites, including the site on the Airport property.
16.5 AMENDMENT 5 SCOPE. DHA and URS will prepare the final response to RWQCB comments as related to the Mitigation Plan. URS will amend the Mitigation Plan to reflect the revised project impacts related to the reduction in scope of Fowler Road. The revised Mitigation Plan measures will be incorporated into the PS&E and into a revised Permit Conditions Summary Sheet.
LIST OF DELIVERABLES
x Biological inputs for the landscape and irrigation plans x Draft Mitigation Plan
x Final Mitigation Plan
x Draft Revised Mitigation Plan
x Final Revised Mitigation Plan
16.6 AMENDMENT 6 SCOPE – Permits 1 through 5. The following activities are needed for updating the environmental documents for the project:
1. Revised Biological Mitigation and Monitoring Plan. Work to be undertaken as part of this task includes, but is not limited to:
x Conduct field reconnaissance and desktop analysis to identify potentially suitable replacement mitigation site(s).
x Coordinate with the City to identify which replacement mitigation sites are suitable and acceptable.
x Prepare updated maps of the suitable mitigation sites illustrating proposed restoration efforts and existing constraints and prepare an associated fact sheet outlining the benefits of the revisions. The maps and fact sheet will be prepared for use by the Project team and the City for discussions with the agencies and the public.
489
City of Goleta
Amendment No. 7 to Agreement No. 2012-090
x Participate in one meeting with the public for desktop and field review of the suitable mitigation sites.
x Revise the 2016 Biological Mitigation and Monitoring Plan once the mitigation sites have been agreed upon by all parties. Please note, only restoration-specific sections will be revised and the remainder of the plan will remain as previously written.
x Coordinate agency submittal and approval of the revised Biological Mitigation and Monitoring Plan.
x Coordinate with Rincon Consultants on mitigation-specific aspects of the Environmental Impact Report Addendum. Rincon is conducting revisions to the addendum under a separate contract.
2. Environmental Enhancement and Mitigation Grant Program Assistance. Work to be undertaken as part of this task includes, but is not limited to:
x Provide information as needed for mitigation-specific items to City to be incorporated into the application.
x Review mitigation-specific text prepared by City.
x Revise the one previously prepared EEMP-specific GIS figure per updates to the mitigation sites as described above.
16.7 AMENDMENT 7 SCOPE. SUPPORT TO DEFEND LEGAL CHALLENGE TO EIR ADDENDUM.
Provide support services to the City to defend lawsuit against the EIR Addendum and associated Bio-Mitigation Plan.
16.8 AMENDMENT 7 SCOPE. ACQUIRE NATIVE PLANTS FOR BIO-MITIGATION.
Implementation of plant and seed propagation plan for the Bio-Mitigation Plan with $23,360 deposit so that native plants from the project site can be grown in a nursery. .
TASK 17: PROVIDE BIDDING AND CONSTRUCTION SUPPORT
17.1 Consultant shall interpret plans and specifications as required during the bidding process. Attend and participate in a pre-bid meeting with potential bidders. Consultant shall answer questions regarding the Technical Provisions and the design drawings during the bidding process.
This Amendment 5 request includes the time and effort for DHA to complete the extra submittal for Fowler Road and Hollister Avenue/Route 217, and for MNS to compete the extra submittal for Ekwill Street.
17.2 AMENDMENT 6 SCOPE. Provide bid period support for the PS&E and associated construction package documents produced by the design team, including items added by
490
City of Goleta
Amendment No. 7 to Agreement No. 2012-090
earlier amendments. Task is clarified to be only bid period support. Design support during construction will be negotiated and authorized for the CON phase of the project.
TASK 18: AMENDMENT 5 SCOPE. ADDITIONAL REPORTS TO CALTRANS.
The project was originally scoped for submittals to City based on preparing standard engineering reports needed for the project. Caltrans requires additional reports to be prepared over and above the original scope. Now that the Caltrans involvement has changed to include the entire project oversight, not just the portion in State right of way, these reports need to be prepared and submitted to Caltrans in their specific format for every segment of the project. The new reports include Design Exceptions, Storm Water Data Reports, and the Traffic Management Plan. This amendment request includes the additional work for DHA to prepare and submit these reports for Caltrans review, including the subsequent report revisions and responses to Caltrans comments
CITY OF GOLETA RESPONSIBILITIES
x Provide basic criteria for project design, record drawings, and preprinted portions of the specifications.
x Provide copies of available pertinent City records, such as survey ties, benchmarks, road plans, and record maps the City knowingly has in its possession.
x Print and distribute final bid documents, unless requested as an additional service.
x Mediate with land owners for access to and provisions for consultant to enter upon private and public lands.
x Provide all other required services that cannot, by law, be performed by consultant.
x Provide contract administration and inspection during construction. x Be responsible for all communication with the Caltrans’ District Local Assistance Engineer for grant funding and cost reimbursement. x The City’s Director of Public Works or designee shall serve as Contract Administrator for the project.
491
EXHIBIT B-6 (associated with Amendment 7)
SCHEDULE OF FEES
Amendment No. 7 to Professional Environmental and
Design Services Agreement No. 2012-090 between the City of Goleta and Dewberry Engineering for 9002 Ekwill
Street and Fowler Road Extensions Project
492
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Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal
Consultant:
Project No. Contract No. Date: 4/27/2020
Direct Labor
Hours Actual Hourly Rate Total
55.0 $98.56 $5,420.80
61.0 $45.00 $2,745.00
25.0 $38.00 $950.00
$36.00
42.0 $35.00 $1,470.00
$22.00
$15.50
183.0 $10,585.80
LABOR COSTS
a) Subtotal Direct Labor Costs $10,585.80
b) Anticipated Salary Increases
c) TOTAL DIRECT LABOR COSTS [(a)+(b)] $10,585.80
INDIRECT COSTS
d) Fringe Benefits (Rate): e) Total Fringe Benefits [(c) × (d)] f) Overhead (Rate): 140.55% g) Overhead [(c) × (f)] $14,878.34 h) i) Gen & Admin [(c) × (h)]
j) $14,878.34
FIXED FEE k) 10% $2,546.41
l) CONSULTANT'S OTHER DIRECT COSTS (ODC) - ITEMIZE (Add additional pages if necessary) Unit Unit Cost Total
ea $2,250.00 $4,500.00
ea $1,000.00 $2,000.00
ea $1.00 $500.00
Miles $0.58 $499.96
$7,499.96
m) SUBCONSULTANT'S COSTS (add additional pages if necessary) $7,499.96
$35,510.52
NOTES:
April-20
Transaction Assistant Transaction Assistant Pool
Classification/Title Name
Managing Senior Associate Lillian Jewell
Project/Escrow Coordinator Jennifer Mizrahi
Right of Way Technician J.T. Katavich
Transaction Coordinator Transaction Coordinator Pool
EXHIBIT 10-H COST PROPOSAL Page 1 of 3
ACTUAL COST-PLUS-FIXED FEE OR LUMP SUM (FIRM FIXED PRICE) CONTRACTS (DESIGN, ENGINEERING, AND ENVIRONMENTAL STUDIES)
Note: Mark-ups are Not Allowed
Beacon Integrated Professional Resources, Inc. dba Hamner, Jewell & Associates Ekwill Fowler
RW Agent (Assoc II) David Jewell
Clerical Support Clerical Pool
Total
General and Administrative (Rate):
TOTAL INDIRECT COSTS [(e) +(g) + (i)]
TOTAL FIXED PROFIT
[(c) + (j)] × Fixed Fee
Description Quantity
Preliminary Title Reports
Appraisals
2 Appraisal Reviews
2 l) TOTAL OTHER DIRECT COSTS
Printing/Postage/Delivery
500
Mileage
862
• The cost proposal format shall not be amended. Indirect cost rates shall be updated on an annual basis in accordance with the consultant's annual accounting period and established by a cognized agency or accepted by Caltrans. • Anticipated salary increases calculation (page 2) must accompany.
Tier Subconsultant 4:
TOTAL COST [(c) + (j) + (k) + (n)]
• Key Personnel must be marked with an asterisk (*) and employees that are subject to prevailing wage requirements must be marked with two asterisks (**). All costs must comply with the Federal Cost Principles. Subconsultants will provide their own cost proposals. n) TOTAL OTHER DIRECT COSTS INCLUDING 2nd TIER SUBCONSULTANTS [(l) + (m)] m) TOTAL 2nd TIER SUBCONSULTANT'S COSTS
Subconsultant 1:
Subconsultant 2:
Subconsultant 3:
Prime Consultant
(
Subconsultant
2nd Tier Subconsultant
498
Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal
1. Calculate Average Hourly Rate for 1st year of the contract (Direct Labor Subtotal divided by total hour #REF! Avg Hourly 5 Year
Contract
Rate Duration
$10,585.80 = $71.05 Year 1 Avg
Hourly Rate
Avg Hourly Rate
Year 1 $71.05 + = $73.18 Year 2 Avg
Hourly Rate
Year 2 $73.18 + = $75.37 Year 3 Avg
Hourly Rate
Year 3 $75.37 + = $77.63 Year 4 Avg
Hourly Rate
Year 4 $77.63 + = $79.96 Year 5 Avg
Hourly Rate
Total Hours
per Year
Year 1 100.00% * = 149.0 Estimated
Hours Year
Year 2 *=
Estimated
Hours Year
2 Year 3 *=
Estimated
Hours Year
3 Year 4 *=
Estimated
Hours Year
4 Year 5 *=
Estimated
Hours Year
5 Total 100% = 149.0
Year 1 $71.05 *= $10,585.80
Estimated
Hours Year
1 Year 2 $73.18 *=
Estimated
Hours Year
2 Year 3 $75.37 *=
Estimated
Hours Year
3 Year 4 $77.63 *=
Estimated
Hours Year
4 Year 5 $79.96 *=
Estimated
Hours Year
5 = $10,585.80
= $10,585.80
= Transfer to
NOTES:
This is not the only way to estimate salary increases. Other methods will be accepted if they clearly indicate the % increase, the # of years of the contract, and a breakdown of the labor to be performed each year.
An estimation that is based on direct labor multiplied by salary increase % multiplied by the # of years is not acceptable. (i.e. $250,000 x 2% x 5 yrs = $25,000 is not an acceptable methodology) This assumes that one year will be worked at the rate on the cost proposal before salary increases are granted.
January 2018
EXHIBIT 10-H COST PROPOSAL Page 2 of 3
ACTUAL COST-PLUS-FIXED FEE OR LUMP SUM (FIRM FIXED PRICE) CONTRACTS (CALCULATIONS FOR ANTICIPATED SALARY INCREASES)
3.00%
Direct Labor Subtotal Total Hours
per Cost Proposal per Cost Proposal
149
2. Calculate hourly rate for all years (Increase the Average Hourly Rate for a year by proposed escalation Proposed Escalation
149.0
149.0
149.0
149.0
3.00%
3.00%
3.00%
3. Calculate estimated hours per year (Multiply estimate % each year by total hours) Estimated % Total Hours
Completed Each Year per Cost Proposal
149.0
Total
4. Calculate Total Costs including Escalation (Multiply Average Hourly Rate by the number of hours) Avg Hourly Rate Estimated hours Cost per Year(calculated above) (calculated above) Direct Labor Subtotal before Escalation
Estimated total of Direct Labor Salary Increase
149.0
Total Direct Labor Cost with Escalation
499
Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal
Certification of Direct Costs:
Prime Consultant or Subconsultant Certifying:
Name: Title*:
Signature:
Email: Phone Number:
Address:
List services the consultant is providing under the proposed contract:
January 2018
EXHIBIT 10-H1 COST PROPOSAL Page 3 of 3
1. Generally Accepted Accounting Principles (GAAP)
2. Terms and conditions of the contract
3. Title 23 United States Code Section 112- Letting of Contracts
4. 48 Code of Federal Regulations Part 31- Contract Cost Principles and Procedures Appraisals and Appraisal Reviews for 071-130-081 (600 Pine Partners LLC) and 071-130-069 (BT-Oh LLC). TCE Extensions for Catalina Barber, Sanders Hotel, BT-Oh, LLC (UPS) and Kellogg LLC.
I, the undersigned, certify to the best of my knowledge and belief that all direct costs identified on the cost proposal(s) in this contract are actual, reasonable, allowable, and allocable to the contract in accordance with the contract terms and the following requirements:
All costs must be applied consistently and fairly to all contracts. All documentation of compliance must be retained in the project files and be in compliance with applicable federal and state requirements. Costs that are noncompliant with the federal and state requirements are not eligible for reimbursement.
Local governments are responsible for applying only cognizant agency approved or Caltrans accepted Indirect Cost Rate(s).
Lillian Jewell President
Date of Certification (mm/dd/yyyy):
[email protected] 805-773-1459
530 Paulding Circle, Suite A Arroyo Grande, CA 93420
*An individual executive or financial officer of the consultant’s or subconsultant’s organization at a level no lower than a Vice President or a Chief Financial Officer, or equivalent, who has authority to represent the financial information utilized to establish the cost proposal for the contract.
6. 48 Code of Federal Regulations Part 9904 - Cost Accounting Standards Board(when applicable)
5. 23 Code of Federal Regulations Part 172- Procurement, Management, and Administration of Engineering and Design Related Service
4/30/2020
500
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764
ATTACHMENT 11
Amendment No. 1 and Professional Services Agreement 2023-025 with Rincon Consultants, Inc.
765
City of Goleta
Amendment No. 1 to Agreement No. 2023-025
AMENDMENT NO. 1
TO A PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF GOLETA
AND
RINCON CONSULTANTS, INC.
This Amendment No. 1 to the Professional Services Agreement by and between the City of Goleta , a municipal corporation (“City”) and RINCON CONSULTANTS, INC. (“Consultant”) dated March 21, 2023 (“Agreement,” Agreement No. 2023-025) is made on this _____ day of _______________,20___.
SECTION A. RECITALS
1. This Agreement is for the professional environmental and permitting services in conjunction the San Jose Creek Channel Fish Passage Modification Project; and
2. The Agreement currently provides in Section 3 Subsection (a) for the total
compensation amount not to exceed $197,313; and
3. The parties desire to amend the Agreement so as to provide for additional
compensation in the amount of $60,916 for continued tasks and additional tasks; and
4. The Agreement currently provides in Section 6 for the termination of the Agreement on December 31, 2024; and
5. The parties desire to amend the Agreement so as to extend the termination of the Agreement to June 30, 2026; and
6. The Agreement currently provides in Exhibit A entitled “Scope of Work” the
complete and particular description of services; and
7. The parties desire to amend Exhibit A by adding additional services as more completely and particularly set forth in the Scope of Work, attached as Exhibit "A-1"; and
8. City Council approved this Amendment No. 1, on this ___ day of ___________, 20____.
SECTION B. AMENDED TERMS
Now therefore City and Consultant agree that the Agreement be, and hereby is, amended as follows:
766
City of Goleta
Amendment No. 1 to Agreement No. 2023-025
For additional money:
1. Subsection (a) of Section 3. COMPENSATION AND PAYMENT of the Agreement is amended to add an additional authorized amount of $60,916 and to read in its entirety:
(a) Maximum and Rate . The total compensation payable to CONSULTANT by CITY for the services under this
AGREEMENT SHALL NOT EXCEED the sum of $258,229
(herein "not-to-exceed amount") and shall be earned as the work progresses.
Hourly at the hourly rates and with reimbursement to
CONSULTANT for those expenses set forth in
CONSULTANT's Schedule of Fees marked Exhibit "B,"
attached and incorporated herein. The rates and
expenses set forth in that exhibit shall be binding upon CONSULTANT until June 30, 2026, after which any
change in said rates and expenses must be approved
in writing by CITY's Project Manager as described in
Section 5 (CITY is to be given 60 days notice of any
rate increase request), provided the not to exceed
amount is the total compensation due CONSULTANT
for all work described under this AGREEMENT.
2. Section 6. TERM, PROGRESS AND COMPLETION of the Agreement is amended to extend the term for an additional eighteen months to read in its entirety:
The term of this Agreement is from the date first written above to June 30, 2026, unless the term of this Agreement is extended or the Agreement is terminated as provided for herein.
CONSULTANT shall not commence work on the services to be performed until (i) CONSULTANT furnishes proof of insurance as required by Section 10 below, and (ii) CITY gives written authorization to proceed with the work provided by CITY’s Project Manager. All services shall be completed within the term of this Agreement following the notice to proceed.
3. This Agreement is amended to delete and replace in its entirety:
Exhibit A “Scope of Work ” with Exhibit A-1 “Scope of Work” attached hereto and incorporated herein.
4. Except as otherwise specifically provided herein, all other provisions of the Agreement shall remain in full force and effect.
767
City of Goleta
Amendment No. 1 to Agreement No. 2023-025
In concurrence and witness whereof , this Amendment No. 1, has been executed by the parties effective on the date and year first above written.
CITY OF GOLETA CONSULTANT
____________________________ ______________________________ Robert Nisbet, City Manager Steven Hongola, Vice President
ATTEST:
_____________________________ _____________________________ Deborah Lopez, City Clerk Lacrissa Davis, Chief Financial Officer
APPROVED AS TO FORM:
ISAAC ROSEN, ACTING CITY ATTORNEY
_____________________________
Scott Shapses, Deputy City Attorney
768
City of Goleta
Amendment No. 1 to Agreement No. 2023-025
Exhibit A-1 Scope of Work
Task 1 – CEQA
This scope of work includes preparation of an Addendum to the city’s Final Initial Study-Mitigated Negative Declaration for the San Jose Creek Capacity Improvement & Fish Passage Project (Final MND; dated May 2007, with an approved addendum dated April 2008), pursuant to the CEQA. If, during our analysis, the Consultant identify any new or additional significant impacts, the Consultant will contact the city immediately to discuss an appropriate course of action (e.g., a Subsequent MND). The following tasks are included as part of our proposed scope of work.
Task 1.1 – Draft Addendum to the Final MND
Consultant shall prepare Draft Addendum which will serve as a second addendum to the original MND and include an introductory section describing the requirements of an addendum to a final MND, followed by a section that briefly describes the “approved project” evaluated in the 2007 Final MND and the proposed “current project.” The project location and limits of the “approved project” is shown below in Figure 1:
Figure 1 Approved Project Vicinity Map
769
City of Goleta
Amendment No. 1 to Agreement No. 2023-025
The Draft Addendum will also include a discussion and comparison of each environmental issue area analyzed in the 2007 Initial Study included as part of the Final MND to determine whether the current project would result in new significant environmental effects or substantially increase the severity of previously identified significant effects, or if mitigation measures would be considerably different from those in the 2007 Final MND. The Draft Addendum will rely on information and data from a desktop review, the 2007 Final MND, the 2008 Addendum, the Biological Resources Assessment (BRA) for the current project (included in Task
1.4), and the Cultural Resources Technical Report for the current project (included in Task 4) to the extent feasible. Additionally, because the current project will modify weir designs currently included in the Hollister Avenue Bridge Replacement Project, the Draft Addendum will also rely on, and incorporate by reference, the city’s 2015 Final MND for Hollister Avenue Bridge Replacement Project(2015 Final MND). Pursuant to CEQA Guidelines Section 15150, where all or part of another document is incorporated by reference, the incorporated language shall be considered to be set forth in full as part of the text of the current CEQA document.
Because the current project components include modifications to both the San Jose Creek Fish Passage Project (as analyzed in the 2007 Final MND and the 2008 Addendum) and the Hollister Avenue Bridge Replacement Project (as analyzed in the 2015 Final MND), the Draft Addendum will discuss the changes in potential environmental impacts related to both projects. In addition to the environmental issue areas analyzed in the 2007 Final MND, since adoption of this Final MND, the topics of Forestry Resources, Energy, Tribal Cultural Resources, Wildfire, and (within Transportation) Vehicle Miles Traveled were added to the Environmental Checklist Form in Appendix G of the CEQA Guidelines. Therefore, the Draft Addendum will also discuss the potential for impacts associated with Forestry Resources, Energy, Tribal Cultural Resources, Wildfire, and Vehicle Miles Traveled.
Deliverables:
A Draft Addendum in electronic format (Microsoft Word and/or PDF) for city review
Assumptions:
One round of consolidated comments on the Draft Addendum will be addressed from the city
Task 1.2 – Final Addendum to the Final MND
Consultant shall revise the Draft Addendum based on one round of consolidated comments from the city, to be provided in an electronic, editable format. The Final Addendum will be submitted in electronic format to the city. This scope of work does not include providing documents that are accessible pursuant to the Americans with Disabilities Act (ADA) or printed copies. However, accessible 770
City of Goleta
Amendment No. 1 to Agreement No. 2023-025
documents and/or printed copies can be provided for an additional fee. Per the State CEQA Guidelines, the Addendum does not need to be circulated for public review but must be considered by the City’s decision makers. Following a decision on the project, Consultant shall prepare a Notice of Determination (NOD) for filing by the city.
Deliverables:
A Final Addendum in electronic format (Microsoft Word and/or PDF) for city review
An electronic version (Microsoft Word and/or PDF) of the Notice of Determination (NOD) for filing by the city
Assumptions:
The city will pay all required filing fees
Task 1.3 –Meeting/Hearing Attendance
This task involves management, organization, and coordination with the city over the course of this scope of work. It also includes responding to telephone calls and emails regarding the project, monitoring the project budget and schedule, and other similar tasks. This task assumes meeting/hearing attendance by Consultant’s Project Manager and/or CEQA Task Lead regarding the Addendum to the Final MND. If additional meeting/hearing time is requested by the city, a change order will be required.
Task 1.4 – Limited Biological Resources Assessment Update Consultant shall provide a limited update to the previously completed Biological Resources Assessment (BRA). This update to the previously conducted BRA will be a database review to identify and evaluate any newly listed or candidate species to evaluate the potential for them to occur in the project. The following databases may be reviewed as part of the update: the CDFW California Natural Diversity Data Base (CNDDB), USFWS Critical Habitat Portal, California Native Plant Society (CNPS) Inventory of Rare and Endangered Plants of California, and CDFW Special Animals List. This scope of work assumes that no new species with the potential to occur will be identified. The existing regulatory setting section will be updated as needed to reflect recent regulatory changes. The analysis is not anticipated to require substantive updates, and the previously conducted Biological Resources Analysis will not be revised. Limited field data gathered as part of Task 2 will be included as well as figures updated with any new data and new project information.
An additional limited field effort will be conducted to inventory the protected native trees within the project site as part of the field effort in Task 2. Some trees in the project site have been inventoried recently (fall and winter 2022) and in the past (10 years ago) as part of the Hollister Avenue Bridge Replacement Project. 771
City of Goleta
Amendment No. 1 to Agreement No. 2023-025
Data from those efforts will be used to the extent feasible and expanded where needed. All trees within the project footprint with diameter-at-breast-height (DBH) of 4 inches or greater will be mapped and tree condition and level of expected impact will be documented. A tree protection zone will be mapped and displayed on a graphic of the project site. The tree protection zone will be defined as the area within the tree dripline out to approximately 5-feet from the dripline to account for the tree’s critical root zone. The methods and results of the tree inventory will then be incorporated into the BRA.
This scope of work does not include agency consultation.
Deliverables:
A BRA in electronic format (Microsoft Word and/or PDF) for city review Assumptions:
Assumes one round of review and response to comments from the city.
No agency coordination will be necessary.
The limited field work included in this task will be conducted as part of Task 2 and therefore, all time and expenses for the field effort is included in Task 2.
A stand-alone arborist report will not be prepared.
The BRA will include an assessment of the potential impacts to the Sister Witness Tree, as is required. Based on conversations with the project engineer, The Consultant understands and assumes there won’t be impacts to the tree as a result if the proposed project, which will result in a minimal and straightforward explanation and statement as such in the BRA.
However, if the mapping and evaluation of the tree protection zones included as part of this task reveals that project activities may result in impacts to the Sister Witness Tree, additional impact assessments may be necessary and can be provided under additional authorization.
AMENDMENT 1. Task 1.5: Design Coordination - Natural Channel Because the design of the upstream natural channel is in question as to whether grading is needed or if/how grading should be modified, the Consultant shall provide input to the City of Goleta’s hydraulic consultant on what to consider during design. Consultant shall provide geographical information system (GIS) shapefiles of the native trees, jurisdictional delineation, and vegetation communities to aid in design. Additionally, coordinating the project footprint is important for the California Environmental Quality Act (CEQA) documents and the natural resource permits that will need to be prepared under the current scope of work.
Task 2 – Aquatic Resources Delineation
772
City of Goleta
Amendment No. 1 to Agreement No. 2023-025
Consultant shall conduct a review of potential jurisdictional waters within the project footprint, specifically San Jose Creek and any adjacent wetlands/waters, using the most current regulatory guidance and methodologies provided by the USACE, CDFW, and CCRWQCB. This review will build on and reference previous reviews completed within the project. The final determination regarding jurisdictional resources will be made by the resource agencies; for this reason, the term “potential” is used when discussing jurisdictional waters. All potential wetlands and non-wetland waters of the U.S. (WOUS) will be delineated onsite, in accordance with the following:
Wetlands Delineation Manual (Environmental Laboratory 1987) Guidelines for Jurisdictional Determinations for Waters of the United States in the Arid Southwest (USACE 2001)
Regulatory Guidance Letter No. 05-05: Ordinary High Water Mark Identification (USACE 2005)
Regional Supplement to the Corps of Engineers Wetland Delineation Manual: Arid West Region (Version 2.0) (USACE 2008a)
A Field Guide to the Identification of the Ordinary High-Water Mark (OHWM) in the Arid West Region of the Western United States (USACE 2008b) Updated Datasheet for the Identification of the Ordinary High-Water Mark (OHWM) in the Arid West Region of the Western United States (USACE 2010)
Code of Federal Regulations sections that pertain to factors constituting the OHWM for non-wetland waters (“other waters”) (33 CFR 328.3 and 33 CFR 328.4)
The City of Goleta’s New Zoning Ordinance (2020)
The California Coastal Act (California Coastal Commission 2022) Potential CDFW jurisdiction will be delineated in accordance with Section 1602(a) of the California Fish and Game Code (CFGC), including streambeds to the top of the bank and associated riparian vegetation, whichever is greater.
Potential CCRWQCB jurisdiction will be consistent with the agency’s established practice, limited to the top of the physical bank or the landward dripline of riparian vegetation, whichever is broader.
The results of the jurisdictional delineation will be presented in a Jurisdictional Delineation Report (JDR) suitable for submittal as an attachment to the permit applications/notifications discussed below for this project. The JDR will include a discussion of methodologies and results that detail the background information, field observations and data collected, and a summary of findings. Using a recent high-resolution aerial photograph and topographic map of the project site, Consultant shall overlay data collected using a Global Positioning System (GPS) unit capable of sub-meter accuracy to identify data collection locations and other pertinent biological information for submittal with the report. A project location map, data observation forms, and a delineation map will also be included. 773
City of Goleta
Amendment No. 1 to Agreement No. 2023-025
Deliverables:
Jurisdictional Delineation Report (JDR) for USACE, CCRWQCB, and CDFW permit applications/notifications
Assumptions:
Only one field survey day will be required to conduct the formal jurisdictional delineation
One round of comments on the JDR from the city
Access and permission to enter will be provided to Consultant in writing prior to the field survey
No access issues will be encountered during any of the pedestrian surveys Task 3 -- Regulatory Permitting
Based on basic project information for this stream improvement project, the project is anticipated to require a federal Clean Water Act (CWA) Section 404 permit from the USACE and the issuance of a Water Quality Certification (WQC) from the CCRWQCB pursuant to Sections 404 and 401 of the CWA. It is assumed that the project will qualify for the USACE Nationwide Permit (NWP) Program and not require a higher level of authorization. A Streambed Alteration Agreement (SAA) from the CDFW pursuant to Section 1600 et seq. of the CFGC is also anticipated to be required. As San Jose Creek is designated steelhead trout critical habitat, a Section 7 consultation with the NMFS will be required. Due to the nature of the project (fish habitat restoration), an alternatives analysis nor mitigation plan are anticipated to be required, and therefore will not be prepared under this scope.
Consultant shall work closely with the city to quickly identify and gather the appropriate application documentation for the project and coordinate with the agencies to help ensure the permitting process is completed as quickly and efficiently as possible. Consultant shall provide the city with the completed application packages for review and comment prior to submittal to the resource agencies. The following tasks include anticipated services necessary to obtain permits/authorizations for proposed impacts to jurisdictional waters onsite.
Task 3.1 – USACE Nationwide Permit PCN Preparation
Under Section 404(e) of the CWA, the USACE can issue NWPs to authorize activities that have minimal individual and cumulative adverse environmental effects. Consultant anticipates that NWP 27 for Aquatic Habitat Restoration, Enhancement, or Establishment Activities will be applicable to the project. As part of this proposed scope of work, Consultant shall prepare a USACE Pre- Construction Notification (PCN) checklist for NWP 27 and supporting documents.
Consultant shall rely on waters data collected in Task 2 for the project to determine limits of jurisdiction. Consultant shall submit the PCN package to the city for review, 774
City of Goleta
Amendment No. 1 to Agreement No. 2023-025
incorporate one round of requested changes, and upon approval, submit the package to the USACE unless otherwise directed.
Deliverables:
A PCN package for NWP 27, including the PCN checklist, JDR, required maps, and project information
Assumptions:
NWP 27 will be available and applicable for the project PCN is accepted by USACE on first submittal (i.e., applications deemed complete)
Previously gathered aquatic resources data can be utilized for this project Project design plans, including GIS files denoting the limits of permanent and temporary disturbance, will be provided by the city Cultural resources review to satisfy the USACE’s Section 106 requirements will be provided under Task 4 of this scope of services, and additional review will not be required
If project design details change during the permitting process, additional Consultant effort and cost will be required
The USACE will not require an evaluation of alternatives The USACE will view the project as restoration and not require a formal mitigation plan
One round of comments on the PCN package from the city
Task 3.2 – CCRWQCB Water Quality Certification Application Preparation Section 401 of the CWA requires that any person applying for a federal permit or license, which may result in a discharge into WOUS, must obtain a WQC that certifies the activity complies with all applicable water quality standards, limitations, and restrictions. An individual WQC is anticipated to be necessary. Consultant shall request a virtual pre-application meeting with the CCRWQCB and coordinate with CCRWQCB staff to confirm certification requirements in accordance with the U.S. Environmental Protection Agency’s (EPA) Clean Water Act Section 401 Certification Rule. Consultant shall prepare a WQC application and supporting documentation, provide it to the city for review and comment, incorporate one round of requested changes, and upon approval, submit the application to the CCRWQCB unless otherwise directed. Based on the final site plans, Consultant shall calculate the anticipated CCRWQCB application fee. Based on the nature of the project, an analysis of alternatives is not anticipated to be required and therefore not included in this scope of services.
Deliverables:
Application for CWA Section 401 WQC and supporting documentation 775
City of Goleta
Amendment No. 1 to Agreement No. 2023-025
Assumptions:
Consultant shall request and attend one (1) virtual pre-submittal meeting with CCRWQCB staff, concurrent with USACE, and CDFW staff (not to exceed two [2] hours)
WQC application package will be accepted by CCRWQCB on first submittal (i.e., applications deemed complete)
The CCWQCB will not require an evaluation of alternatives The CCWQCB will view the project as restoration and not require a formal mitigation plan
One round of comments on the WQC application package from the city The city will be responsible for the WQC application fees and will coordinate the payment of these fees
Task 3.3 – CDFW Streambed Alteration Agreement Preparation The project is anticipated to require a SAA under Section 1600 et seq. of the CFGC. CDFW requires notification through submittal of a Notification of Lake/Streambed Alteration (Notification). Consultant shall request a virtual pre- submittal meeting with CDFW and coordinate with CDFW staff to confirm notification requirements, including the CDFW fisheries team. Consultant shall prepare the Notification and supporting documentation, provide documentation to the city for review and comment, incorporate one round of requested changes, and upon your approval, submit the application to the CDFW, unless otherwise directed. As part of the application, payment of a fee to the CDFW is required and dependent on the project cost.
Deliverables:
A CDFW SAA Notification and supporting documentation
Assumptions:
Consultant shall request and attend one (1) virtual pre-submittal meeting with CDFW staff (concurrent with USACE, and CCRWQCB staff) (not to exceed two [2] hours)
CDFW input on notification requirements, including from the fisheries team, will be provided during the pre-submittal meeting
The CDFW will view the project as restoration and not require a formal mitigation plan
Permit application is accepted by CDFW on first submittal (i.e., applications deemed complete)
Basic description of project and site conditions and potential for species to occur will be consistent with the information prepared as part of the CEQA addendum in Task 1
One round of comments on the Notification package from the city 776
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The city will be responsible for the Notification fees and will coordinate the payment of these fees
Task 3.4 – Permit Tracking and Agency Coordination
Once the applications are submitted, ongoing coordination with the USACE, CCRWQCB, and CDFW is needed to answer questions and help ensure that any potential issues are identified and resolved at the earliest possible opportunity.
Coordination may include telephone, email, and/or written correspondence.
Consultant shall provide up to 40 hours of support post-submittal of the applications/notifications outlined in Tasks 3.1 through 3.3. This support may include requests for additional information, responses to comments, additional meetings, or any other agency request to support the project’s interests and schedule. Should additional time be necessary in excess of the 40 hours , Consultant shall notify the city prior to exhaustion of this budget.
Deliverables:
The Consultant shall coordinate and communicate with the agencies during the permit review and approval process
Email summaries of meetings and correspondence that include verification of agency requirements or other relevant information
The Consultant shall review draft permits from the agencies and identify problematic permit conditions
The Consultant shall coordinate with the city and the agencies to assist in obtaining final permit authorizations
Task 3.5 – Preparation of CCC Coastal Development Permit (CDP) Application and Limited Post-Application Support
Consultant shall prepare a CDP application for the project for submission to the CCC. The project description completed as a part of the USACE, CCRWQCB, and CDFW applications will be used for permit application submittal, as needed. This task includes:
Pre-application submittal communications and up to one (1) remote meeting with CCC Staff (if required) concurrent with the pre-application meeting with USACE, CCRWQCB, and CDFW
Post-application submittal CCC completeness review support and response Communication and coordination in support of the CCC hearing including attendance and response to comments (if necessary)
Posting the CCC notification on site and provide documentation Submission of the self-addressed stamped envelopes required by the CCC for noticing
Limited support from City Planner (subcontractor to Consultant), Laura Bridley, to support the CDP application and processing
Assumptions:
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Includes pre-application submittal communications and up to three (3) remote meetings with CCC Staff (if required) concurrent with the pre- application meeting with USACE, CCRWQCB, and CDFW
Post-application support and responses, including completeness response letter, communication and coordination in support of the CCC hearing including attendance and response to comments (if necessary) Assumes the city will provide the owner noticing list to be included in the initial CCC submittal
Consultant shall post the CCC notification on site and provide documentation
The city will coordinate all signatures required for CCC application including required local approvals for the proposed project, such as zoning variances, use permits, etc., as noted on Local Agency Review Form, Appendix B Biological reviews as part of Tasks 1 and 2, as well as the Cultural Resources review provided in Task 4 will be sufficient for this application, and no additional reviews will be required
Does not include estimated permit fees; permit fees assumed to be paid directly by the city, if determined to be required after consultation with the CCC (refer to Appendix E page 19 of the CCC CDP application) The city will provide project plans that will be suitable for submission to the CCC and include site, grading, and erosion control plans Support from the City Planner (contractor to Consultant), Laura Brindley, will be limited to $12,500, to include effort to notice envelopes based on a list of owners within 100-feet, provided by the city
Deliverables:
CCC CDP Application Package and supporting materials (application, Project Description, biological reports, figures, etc.) Summary of on-site posting and notification
One (1) completeness response letter
Task 3.6 – Informal Section 7 Consultation Support with USFWS and NMFS The project location within San Jose Creek is designated critical habitat for steelhead trout. Additionally, the southern end of the project is within critical habitat for the tidewater goby. As such, the Consultant expect that the USACE will need to engage in Section 7 consultation with the NMFS as part of permitting, and USFWS if impacts are proposed to critical habitat for tidewater goby. Under Section 7, federal agencies (i.e., USACE) must consult with the USFWS and/or NMFS when any action the agency carries out, funds, or authorizes (such as through a permit; 404 permit) may affect a listed endangered or threatened species or designated critical habitat. This process usually begins as informal consultation.
Consultations are initiated when the USACE issues a letter to the USFWS or NMFS to request the initiation of Section 7 consultation. It is anticipated that 778
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USFWS and NMFS will concur that the project is “not likely to adversely affect” any listed species or designated critical habitat, and no formal consultation will be warranted.
To support the consultations with USFWS and NMFS, Consultant shall prepare a Biological Assessment (BA) in accordance with the requirements of Section 7(a)(2) of the federal Endangered Species Act (16 United States Code 1536(c)) and interagency implementing regulations at 50 Code of Federal Regulations Part 402.
Relevant literature and databases, such as the California Natural Diversity Database, the USFWS and NMFS Critical Habitat maps, prior biological technical studies performed in the project area during previously completed CEQA as well as under Task 1, project plans, aerial photographs, and topographic maps, will be examined. No additional field survey is anticipated.
The Consultant shall utilize previous general survey results (conducted under Tasks 1 and 2) to document the existing conditions of the project site and evaluate the suitability of habitat for tidewater goby and steelhead trout. The BA will describe habitat suitability and occurrence history of tidewater goby and steelhead trout within the project area. The BA will address effects to tidewater goby, steelhead trout, and their critical habitats and will include conservation measures (incorporated into the proposed action) to reduce the likelihood and magnitude of identified effects, as well as include an effects determination for the steelhead and for its critical habitat.
The Consultant shall anticipate to submit the NWP 27 PCN (Task 3.1) with the BA to the USACE, prior to the commencement of Section 7 consultation.
Deliverables:
One BA report for Section 7 consultation with USFWS for tidewater goby and its designated critical habitat, and NMFS for steelhead trout and its designated critical habitat
Assumptions:
Section 7 consultation is limited to USFWS for coordination on tidewater goby and its critical habitat and NMFS for coordination on steelhead trout and its critical habitat. If other species are identified that require consultation, additional authorization may be required.
The hydrology/water quality analysis completed in the CEQA process for the downstream Hollister Avenue Bridge Replacement Project will be provided to Consultant by the city, will be adequate for NMFS, and additional review will not be needed
A formal Section consultation will not be warranted
The USFWS may request a survey for the tidewater goby, which will be completed under Task 7
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Task 3.7 – Restoration Plan
The Consultant shall prepare a Restoration Plan to address temporary impacts to protected native trees and riparian habitat within jurisdictional waters that would result from the proposed project. The Restoration Plan will be prepared to satisfy anticipated requirements of the USACE, CDFW, and CCRWQCB requirements, which have jurisdiction over activities affecting San Jose Creek. The Restoration Plan will summarize the project description, restoration objectives, biological setting, and site selection, as well as outline the restoration approach, source of plant materials, seed storage and plant propagation, plant installation methods, performance criteria, schedule, and the long-term maintenance, monitoring, and reporting program.
Given that the intent of the project is to restore fish passage and provide fish habitat, The consultant shall assume that the project will be viewed as restoration, and temporary impacts will be restored at a 1:1 ratio. The Consultant shall assume that mitigation will not be required. The Consultant shall anticipate that a Restoration Plan proposing restoration of the riparian areas that will be temporarily impacted by the Project will be sufficient, and that limited additional and immediately adjacent land would only be utilized for restoration efforts as needed to address replacement of individual protected native trees that cannot fit within the temporary impact restoration areas, i.e., removing non-native vegetation to allow for installation of native trees an understory.
Deliverables:
A Restoration Plan in electronic format (Microsoft Word and/or PDF) for city review, either as a standalone document or as part of the project description in the agency permit applications
Assumptions:
Assumes one round of review and response to comments from the city Assumes one round of review and response to comments from CDFW and CCRWQCB; that comments and changes will be limited and will not exceed a total of 5 hours
The overall project will be viewed as environmentally beneficial by the agencies, and restoration of temporarily disturbed areas will be sufficient, and mitigation will not be required
A Compensatory Mitigation Plan will not be required
The Santa Barbara County Flood Control District will approve of the city approved restoration plan without change
Task 4 – Cultural Resources Review and Coordination
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Consultant shall prepare the necessary cultural resources studies for the project to meet the requirements of the California Environmental Quality Act (CEQA) and Section 106 of the National Historic Preservation Act (NHPA). Typically, the USACE does not accept reports that contain both CEQA and Section 106 language. Therefore, the cultural study will adhere to standards required for NHPA compliance but may be used to inform the project CEQA documents (MND).
Task 4.1 – Area of Potential Effects Map
In accordance with the regulations of 36 CFR 800.16(d), Consultant shall prepare an Area of Potential Effects (APE) map that delineates an area of direct impacts (i.e., all areas of project ground disturbance including staging areas). Consultant anticipates the direct APE will be limited to areas in which improvement activities will occur. Consultant shall prepare and submit the APE map for approval by the City and the USACE. Upon approval of the APE map by the City and USACE, Consultant shall conduct Tasks 4.2 through 4.6.
Task 4.2 – Cultural Resources Records Search
A cultural resources records search was previously performed for the San Jose Creek Capacity Improvement Project on January 14, 2009 (SAIC 2009). The USACE requires records search results no more than two years old. Therefore, Consultant shall conduct a California Historical Resources Information System (CHRIS) records search of the project APE and a 0.5-mile radius surrounding it at the Central Coast Information Center (CCIC) located at the Santa Barbara Museum of Natural History. The primary purpose of the records search is to identify previously recorded cultural resources known to exist within or near the APE. In addition to the archaeological inventory records and reports, an examination will be made of historical maps, the National Register of Historic Places (NRHP), California Register of Historical Resources (CRHR), the California Historical Landmarks list, California Points of Historical Interest List, California Built Environment Resource Directory and Archaeological Determinations of Eligibility List. The records search will also reveal the nature and extent of any cultural resources work previously conducted within the APE and adjacent vicinity. Due to the COVID-19 pandemic, the CCIC has suspended in-house records search appointments. CCIC staff are experiencing delays and turnaround times are approximately 2 to 3 weeks. Upon APE map approval by the City and USACE, Consultant shall provide the City and USACE with a schedule update.
Task 4.3 – Native American Heritage Commission
Consultant shall contact the Native American Heritage Commission (NAHC) to request a Sacred Lands File (SLF). The SLF search will indicate whether cultural resources important to Native Americans are present within the vicinity of the APE.
This task does not constitute formal Native American Consultation under Assembly Bill 52 (AB 52). Consultant assumes the city will manage consultations under AB 52 without our assistance. Furthermore, Consultant understands that the USACE 781
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manages any consultations under Section 106, internally without assistance from consultants. Limited AB52 support will be provided under Task 6.
Task 4.4 – Local Interested Party Outreach
Consultant shall contact individuals and/or organizations who may have knowledge of, or concerns with, historic properties in the area. Outreach will include inquiries to local governments and local historic groups regarding their knowledge of historic properties in the immediate vicinity of the APE. Consultant shall follow up with each of these groups via email or by telephone.
Task 4.5 – Pedestrian Survey
Upon completion of the records search, Consultant shall conduct a Phase I pedestrian survey of the APE. A Consultant archaeologist will conduct the survey using transects spaced at maximum intervals of 15 meters with transect accuracy maintained through use of a hand-held global positioning system (GPS) unit.
Results of the previous records search performed for the San Jose Creek Capacity Improvement Project indicate that no cultural resources are documented within the current project APE. One previously recorded historic-period resource (CA-SBA- 2204) and three prehistoric resources (CA-SBA-45, -46, and -1696) were identified within the 0.5-mile search radius and are located approximately 0.3-mile from the APE. Therefore, for the purposes of this scope, Consultant assumes that no cultural resources will be identified. No artifacts, samples, or specimens be collected during the survey. Consultant assumes the survey effort will be completed by one archaeologist in a single 8-hour day, inclusive of travel time.
Consultant also assumes that the project APE will only include the approximately 8-acre direct project footprint and that an indirect APE will not need to be surveyed.
Task 4.6 – Cultural Resources Technical Report
Consultant shall prepare a Cultural Resources Technical Report documenting the results of the cultural study, as well as provide management recommendations for cultural resources within or near the project APE. The report will be included as an appendix to the MND Addendum being prepared for the project under Task 1. The report will be prepared following the California Office of Historic Preservation’s Archaeological Resource Management Reports (ARMR): Recommended Contents and Format. The report will include figures depicting the area surveyed and studied for cultural resources. Draft copies of the report (digital pdf) will be submitted to the city and USACE for review and approval. Consultant assumes one round of revisions based on one round of comments from the city and USACE will be necessary to address cultural resources concerns. Once reviewed, digital copies of the final report will be prepared and submitted. Consultant assumes that consultation with the State Historic Preservation Office (SHPO) will be handled by USACE, and that Consultant shall not be needed for support with the consultation process.
Deliverables:
One APE Map for review by the city and the USACE
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One Cultural Resources Technical Report
Assumptions:
The City of Goleta will serve as the lead agency under CEQA The USACE will serve as the lead federal agency under Section 106 Approximate turn-around time for CCIC records search results is anticipated to be 2 to 3 weeks upon receipt of request
The survey of the APE will be completed by a single archaeologist in a single 8-hour day, inclusive of travel time
No artifacts, samples, or specimens be collected during the survey No cultural resources will be encountered during the field survey that require recordation, updates, or evaluations for the NRHP or CRHR All deliverables will be delivered electronically
One rounds of revisions based on one round of comments from the city and USACE will be necessary to address cultural resources concerns A copy of the Cultural Resources Technical report will be submitted to the CCIC after review and approval by the city and USACE
Consultation with SHPO will be handled by USACE and that Consultant shall not be needed for support with the consultation process AMENDMENT 1. Task 4.7: Built Environment Evaluation
The historic-period channel of San Jose Creek will be recorded and evaluated on California Department of Parks and Recreation 523 series forms (DPR forms) as part of the cultural resources field survey to determine if it qualifies as a historical resource under CEQA or a historic property under Section 106 of the National Historic Preservation Act (NHPA). The property’s current condition, integrity and character-defining features will be noted by the archaeologist during the field survey under the original contract and scope of work and later evaluated by the architectural historian. Two maps will be prepared for inclusion in the DPR forms.
One location map and one sketch map are required. Consultant shall perform additional research, as necessary, to evaluate the structure for potential historic significance and support the effects analysis included in the Cultural Resources Technical Report. The evaluation will be summarized in the Cultural Resources Technical Report and the California Department of Parks and Recreation 523 series forms will be included as an appendix in the report.
Assumptions
No separate field survey will be conducted or required for the built environment evaluation; the survey will be combined with the archaeological resources field survey presently in the original contract and scope of work.
Deliverables
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A. Two maps will be prepared for inclusion in the DPR forms.
B. The evaluation will be summarized in the Cultural Resources Technical Report and the California Department of Parks and Recreation 523 series forms will be included as an appendix in the report.
AMENDMENT 1. Task 4.8: Native American Outreach
The Consultant will draft and send outreach letters to the 10 Native American contacts identified by the Native American Heritage Commission. All draft letters will go through our internal quality assurance/quality control (QA/QC) process prior to sending to the 10 Native American contacts. Two rounds of follow up calls to the 10 Native American contacts as part of a “good faith” follow up effort. Documentation of the outreach effort and responses received by Native American groups into a tracking table will be prepared.
The tracking table will include the contacts, date the letters were sent, date of follows ups and any responses/comments/concerned received. Native American outreach efforts will be summarized in the Cultural Resources Technical Report and the tracking table will be attached as an appendix to the report.
Assumptions
No field surveys will be conducted or required for cultural resources.
Deliverables
A. 10 outreach letters
B. Native American outreach efforts will be summarized in the Cultural Resources Technical Report and the tracking table will be attached as an appendix to the report.
Task 5 - Project Management and Client Coordination
The Consultant shall be highly responsive to project needs through effective project management and coordination with the various parties involved to ensure all project requirements described above are met and in an efficient and cost-effective manner.
Consultant shall provide regular communication to the city throughout the course of the permitting process regarding project needs, changes, schedule, budget, and deliverables.
This task includes miscellaneous activities required to manage the various tasks above such as regular e-mail and telephone communications and other tasks associated with contract administration, invoicing, and client coordination. The task covers internal quality control procedures, which include Consultant Program Manager and Principal review of all submittals that will be prepared under this work program. This task also includes clerical work and production and shipping of submittals to the agencies. This task is largely comprised of effort for Consultant staff to attend the biweekly team calls organized by the city to provide project status and solicit feedback from the city’s project team.
This work program will be executed under the direction of Consultant Principal Regulatory Specialist Christopher Julian and Senior Biologists/Project Managers Julie Love and 784
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Elizabeth Atherton, all of whom have extensive experience overseeing similar regulatory permitting projects.
AMENDMENT 1. Task 5 - Project Management and Client Coordination The Consultant shall provide communication, coordination, and overall management of the mitigation scope of work, schedule, and budget. Because the timeframe and schedule for the project has changed substantially from a 18-month schedule with a quick turnaround in the beginning to construction now scheduled to begin in summer 2025, additional project management time has been spent on meetings with the project team and the agencies. These efforts have been conducted at the request of the City. Moving forward, the Consultant anticipates that additional time will be spent on monthly team meetings to discuss the design of the natural channel and other topics as team meetings will continue for a longer timeframe than originally scoped. To account for the 19-month extension of the scope of work and schedule, the existing project management services task and budget will be extended to through February 2026.
Assumptions
2 hours per month for 19 months for the Project Manager to attend meetings and conduct project management and other client communication. 1 hour per month for 19 months for administrative/clerical needs.
Task 6 - Assembly Bill 52 Consultation Assistance
The Consultant shall assist the City with AB 52 consultation so the Tribal Cultural Resources section of the MND Addendum can be prepared in support of Tasks 1 and 4.
Under AB 52, the city acting as the lead CEQA agency, is required to begin consultation with California Native American tribes that are traditionally and culturally affiliated with the project area prior to the completion of the MND Addendum (Tasks 1.1 and 1.2). Under this task, the Consultant shall assist the city with consultation for AB 52 by requesting a list of AB 52-specific Native American contacts from the NAHC. The Consultant shall provide the city letter templates, checklists, and detailed instructions to ensure meaningful consultation with interested Native American groups can be completed in accordance with AB 52.
Task 7 – Tidewater Goby Presence/Absence Survey
If a survey is requested for the tidewater goby by the USFWS during the informal consultation in Task 3.6, Consultant shall develop a plan to effectively conduct these surveys to meet the guidelines identified by USFWS and provide a high probability of locating any potential gobies located within the project area. Consultant shall prepare and file notifications with the CDFW and USFWS to obtain approval to complete the protocol survey, as required per the USFWS Recovery Permit for tidewater goby and CDFW Scientific Collecting Permit protocols.
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The survey will be carried out in a single survey day to assess the presence or absence of tidewater goby and led by Ms. Julie Love who holds a USFWS Recovery Permit for tidewater goby (No. TE-217402-2). Ms. Love will serve as the “qualified biologist” who has been fully trained and authorized to survey for and potentially handle tidewater gobies as required by USFWS protocol. Two support biologists will assist the qualified biologist.
The survey results will be documented and provided via a brief memorandum to be provided to the USFWS and CDFW.
Deliverables:
Notifications to the CDFW and USFWS for protocol-survey approval Memorandum with survey results in support of the Section 7 informal consultation with USFWS
Assumptions:
One survey day will be performed, limited to 10 hours each for three personnel (inclusive of travel)
The survey report will be supplied to the city within two weeks following the completion of the survey effort
The Consultant “qualified biologist” will be based out of the Santa Barbara office and complete one survey day, to be joined by two associate biologists Costs include expenses for fisheries equipment, including water quality testing and netting
Task 8 – Incidental Take Permit Preparation, Submittal, and Limited Coordination The Consultant shall prepare and submit an Incidental Take Permit (ITP) application for project impacts to steelhead trout. The application will be in letter format, organized in accordance with the permit application requirements set forth in CDFW regulations at 14 CCR 783.2. In addition to standard applicant and project information, the ITP application must also include the following:
The common and scientific names of the species to be covered by the permit and the species' status under CESA, including whether the species is the subject of rules and guidelines pursuant to Section 2112 and Section 2114 of the Fish and Game Code
A complete description of the project or activity for which the permit is sought The location of where the project or activity is to occur or to be conducted An analysis of whether and to what extent the project or activity for which the permit is sought could result in the taking of species to be covered by the permit An analysis of the impacts of the proposed taking on the species An analysis of whether issuing the ITP would jeopardize the continued existence of a species, including consideration of the species' capability to survive and reproduce, and any adverse impacts of the taking on those abilities in light of (A) 786
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known population trends, (B) known threats to the species, and (C) reasonably foreseeable impacts on the species from other related projects and activities Proposed measures to minimize and fully mitigate the impacts of the proposed taking
A proposed plan to monitor compliance with the minimization and mitigation measures and the effectiveness of the measures
A description of the funding sources and the level of funding available for implementation of the minimization and mitigation measures Certification language as required by CDFW
The Consultant shall be available to coordinate with the city and the CDFW during review of the ITP application letter as described under the cost assumptions below.
Deliverables:
ITP Application in electronic letter format
Assumptions:
The Consultant shall review two rounds of consolidated comments from the City as well as associated revisions prior to submittal. Our cost assumes revisions would be relatively minor.
The Consultant shall review one round of consolidated comments from CDFW as well as associated revisions. Our cost assumes revisions would be relatively minor.
No additional surveys or reconnaissance site visits are necessary to complete the ITP application. The Consultant assume that surveys and site visits conducted under Task 2 will be sufficient to complete the application and describe existing conditions.
Previous project design and modelling work to satisfy NMFS will be acceptable to CDFW and not need to be revisited
The Consultant assume presence of steelhead trout; intensive fish surveys are not proposed
The Consultant scope and cost do not include mitigation plans or restoration plans since the Consultant assume that no compensatory mitigation for habitat impacts will be required due to restorative nature of the project for this species and as all impacts occur in previously developed footprint of the project. If required by CDFW, the Consultant can prepare these plans under an additional scope and cost.
Cost includes up to 20 hours of coordination time with CDFW and city outside of application preparation and addressing comments
The city will be responsible for the application fees and will coordinate the payment of these fees
Assumptions
The Consultant has made the following general assumptions regarding the overall work project and program:
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The city will provide supporting digital files, georeferenced CAD files, and other information and data required for the surveys, JDR, and permit applications Meetings will be conducted every two weeks to discuss project status and updates The resource agencies will adhere to typical permit processing timeframes Existing project plans, analyses, and technical reports will be adequate for agency permit processing
Digital copies of application materials will be submitted to the city. One round of minor revisions to the applications will be necessary following review.
If the resource agencies require preparation of more comprehensive application materials or extensive consultations than assumed above, the Consultant will notify you immediately and determine if an amendment to the work scope is necessary
No trees will be affected by the project. If rare plants are identified, additional surveys may be required that can be authorized under separate cover.
While not anticipated, the Consultant will notify you immediately if we confirm that an archaeological resource is identified within the project site during the records search or pedestrian field survey.
AMENDMENT 1. Task 9: CDFW Grant Assistance
The Consultant understands that the City of Goleta is interested in pursuing grant funding for the San Jose Creek Fish Passage project. Based on research performed by Consultant and preliminary discussions between the Consultant and the City (see Task
9.1 Grant Research), it was determined that California Department of Fish and Wildlife (CDFW) grant opportunities may be the most viable current options for the City to pursue to fund the proposed project. As discussed, the CDFW Watershed Restoration Grants Branch program is an ongoing program that is currently accepting proposal applications.
Additional grant support to be provided for the CDFW Watershed Restoration Grants Branch program (see Tasks 9.2 – 9.5) would be completed as described below.
As part of this task, the Consultant shall complete grant research (see Task 9.1) and will host a consultation meeting with CDFW staff (see Task 9.2) and provide support with the concept proposal that the City will be required to prepare for the CDFW Watershed Restoration Grants Branch program (see Task 9.3). If the concept proposal is accepted and the City would like additional grant writing support for the full application, the Consultant can provide that support as part of Task 9.4. Should CDFW deny the application and the City would like to pursue another second and separate CDFW grant, the Consultant has included a task to assist the City (see Task 9.5).
AMENDMENT 1. Task 9.1: Grant Research
The Consultant shall proceed with researching CDFW grants. The Consultant will present options as a slide deck to the City during a team meeting.
Deliverables
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Slide deck summarizing CDFW grant research
AMENDMENT 1. Task 9.2: CDFW Watershed Restoration Grants Branch Program Consultation Meeting
The Consultant will organize and host one meeting between CDFW staff and the City project team to review the project and discuss any opportunities for modifications to better meet the grant requirements and ultimately CDFW’s needs. It is anticipated that the meeting will last up to one hour and be conducted virtually. This scope includes time for the Consultant to coordinate with CDFW and the City to identify an optimal meeting time, host the meeting (including preparing a meeting agenda and orchestrating the conversation), and then provide a summary of meeting minutes and action items after the meeting.
Assumptions
The Consultant will orchestrate host one virtual grant consultation meeting between CDFW and the City.
Deliverables
A. Meeting agenda and meeting minutes
B. One-hour virtual meeting with CDFW
AMENDMENT 1. Task 9.3: Grant Concept Proposal Preparation and Coordination Support
The first formal step in the CDFW Watershed Restoration grant application process includes preparation of a concept proposal. The concept proposal must be submitted through the CDFW WebGrants portal and include information on geographic location, regional need, project type, readiness, threats, cost, and cost share, as well as alignment with the CDFW mission and program priorities. The Consultant shall work with the City to prepare a preliminary concept proposal for submittal by the City through the CDFW WebGrants portal. Concept proposals are generally required to be submitted by the project applicant. The Consultant anticipates that the Concept Proposal will be submitted in WebGrants by the City. For this task, the Consultant has budgeted 30 hours and anticipates that this time will be used to support the development of the concept proposal, with use of existing maps, figures, and project information. It is assumed that budget information will be provided by the City.
Assumptions
A preliminary project description will be drafted and it is anticipated that the project may evolve slightly as more information is gleaned. If there are significant changes made to the project description, additional time may be required to prepare the supplemental information.
Existing project maps and figures will be used.
Project budget information will be provided by the City. 789
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The Environmental Compliance and Permitting Questionnaire will be completed by the City or with information provided by the City to the Consultant.
Deliverables
A. Draft concept proposal for City comment
B. Final concept proposal for CDFW submittal
AMENDMENT 1. Task 9.4: CDFW Grant Preparation Support and Coordination If, upon completion of the grant concept proposal, CDFW invites the City to submit a full application, The Consultant shall provide support with the preparation and the compilation of the grant application package. Although the specific requirements for the grant are not available unless invited to apply, The Consultant anticipates that the application package would require preparation of a detailed line-item budget; robust project descriptions and connectivity to specific plans; management and reporting plans; and compilation of forms.
For this task, the Consultant has budgeted 74 hours and anticipates that this time will be used to support the development of the full proposal, including 6 hours of time for a graphic designer to prepare updated maps or figures. The application will be prepared based on information provided by the City and the Consultant will work closely throughout the process to prepare and refine the application. The Consultant will provide regular updates throughout the grant development process as time is spent in order to track and manage the hours allotted for this task. Grant proposals are generally required to be submitted by the project applicant. The Consultant anticipates that the final documents will be submitted by the City. Although letters of support are not anticipated to be required for this grant application, if they are required, the City will orchestrate collecting the required documentation.
Assumptions
The Consultant has budgeted 74 hours and anticipates that this time will be used to support the development of the full proposal, including six hours of time for a graphic designer to prepare updated maps or figures.
Although letters of support are not anticipated to be required for this grant application, if they are required, the City will orchestrate collecting the required documentation.
The City will provide project specific information, including a refined/detailed project budget.
Deliverables
A. Draft grant application package for City comment
B. Final grant application package for CDFW submittal
AMENDMENT 1. Task 9.5: Secondary CDFW Grant Preparation Support and Coordination
In the event that the above outlined grant proposal (Task 9.4) is not awarded, the Consultant has included a task to re-package the proposal materials to adhere to a 790
City of Goleta
Amendment No. 2 to Agreement No. 2023-025
second and separate CDFW grant that would be determined at that time. It is anticipated that repackaging the materials for an alternative CDFW grant will require minor updates and reconfiguration to the original grant documents prepared. If major updates or new documents are required, additional time may be required. The Consultant shall notify the City immediately upon identification of additional requirements, and any additional work beyond the 24 hours scoped for this task would be completed on a time and materials basis with City approval under a separate scope of work, in accordance with the Consultant standard fee schedule.
Assumptions
The Consultant has budgeted 24 hours and anticipates that this time will be used to repackage the proposal materials for resubmittal to another CDFW grant.
Deliverables
A. Draft grant application package for City comment
B. Final grant application package for CDFW submittal
Schedule
The Consultant shall initiate this project immediately following receipt of a signed contract and written Notice to Proceed (NTP), but it is understood that sufficient design of the project will be required prior to commencing on most tasks, expected early 2023. The duration of the tasks is expected to be 12 to 24 months.
791
City of Goleta
Public Works Department – Rincon Consultants, Inc.
Project Name: SJ Ck Channel Fish Passage Modification Project
AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN THE CITY OF GOLETA
AND
RINCON COUNSULANTS, INC
This AGREEMENT FOR PROFESSIONAL SERVICES (herein referred to as “AGREEMENT”) is made and entered into this 21st day of 0DUFK, 2023, by and between the CITY OF GOLETA , a municipal corporation (herein referred to as "CITY"), and RINCON CONSULTANTS, INC , a California Corporation (herein referred to as "CONSULTANT").
SECTION A. RECITALS
1. The CITY has a need for professional environmental and permitting services for the San Jose Creek Channel Fish Passage Modification Project; and
2. The CITY does not have the personnel able and/or available to perform the services required under this AGREEMENT, and therefore, the CITY desires to contract for professional services to accomplish this work; and
3. The CITY procured these services in compliance with Goleta Municipal Code Section 3.05.260.
4. The City Council, on this 21st day of 0DUFK, 2023, approved this AGREEMENT and authorized the City Manager to execute the AGREEMENT.
SECTION B. TERMS
1. RETENTION AS CONSULTANT
CITY hereby retains CONSULTANT, and CONSULTANT hereby accepts such engagement, to perform the services described in Section 2. CONSULTANT warrants it has the qualifications, experience, and facilities to properly and timely perform said services.
2. DESCRIPTION OF SERVICES
The services to be performed by CONSULTANT are as follows:
Professional Services shall generally include environmental and permitting as more particularly set forth in the Scope of Work, attached as Exhibit “A,” and incorporated herein.
DocuSign Envelope ID: B562E27A-D0F8-403E-83E8-5A6D34223C93 2023-025
792
City of Goleta
Public Works Department – Rincon Consultants, Inc.