Agenda packet — Gonzales City Council, February 7, 2022

Any writing or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at City Hall located at 147 Fourth Street, Gonzales, California, during normal business hours.

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A G E N D A

JOINT MEETING OF THE

GONZALES CITY COUNCIL AND

GONZALES SUCCESSOR AGENCY
CITY COUNCIL CHAMBERS – 117 FOURTH STREET
GONZALES, CA 93926
MONDAY, FEBRUARY 7, 2022
6:00 P.M.

CALL TO ORDER

PLEDGE OF ALLEGIANCE

1. ROLL CALL- City Council/Successor Agency
Mayor Pro Tem/Vice Chair Scott Funk, Council/Agency Member Liz Silva, Council/Agency Member Lorraine Worthy, Council/Agency Member Paul Miller, Mayor/Chair Jose L. Rios
Youth Commissioners
Sherlyn Flores and Autumn Escobedo
Successor Agency Item
IMPORTANT NOTICE REGARDING COVID-19
Based on guidance from the California Department of Public Health and the California Governor’s Office, in order to minimize the spread of the COVID-19 virus, please do the following:
• You are strongly encouraged to observe the live stream of the City Council meetings at http://cityofgonzales.granicus.com/viewpublisher.php?view%20id=2 or join the meeting via zoom at https://us06web.zoom.us/j/84627926901 or enter the Zoom ID: 846 2792 6901. • If you choose not to attend the City Council meeting but wish to make a comment on a specific agenda item, please submit your comment via email by 12:00p.m. on Monday, February 7th prior to the Council meeting. Please submit your comment to the City Clerk at [email protected].

Your comment will be placed into the record at the Council meeting. • If you attend the City Council meeting in person and are not vaccinated, you will be required to maintain appropriate social distancing, ie, maintain a 6-foot distance between yourself and other individuals, and wear a face covering.
• If you are watching the live stream of the Council meeting online and wish to make either a general public comment or to comment on a specific agenda item as it is being heard, please submit your comment, limited to 250 words or less, to the City Clerk at [email protected]. Every effort will be made to read your comment into the record, but some comments may not be read due to time limitations. Comments received after an agenda item will be made part of the record if received prior to the end of the meeting.
• If you are watching via zoom, please use the Raise Hand function. You will be allowed three minutes for your comments.
*
Any writing or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at City Hall located at 147 Fourth Street, Gonzales, California, during normal business hours.

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PRESENTATIONS

2. Certificates of Recognition to the Gonzales High School Cross Country and Volleyball PCAL Santa Lucia Division League Champions, and Girls Tennis PCAL Cypress Division Single League Champion

3. Certificates of Recognition to the Gonzales High School Students Maintaining a 4.0 (A’s) GPA (Due to the great number of students maintaining an A average at the High School, their names will be read into the record and their Certificates will be forwarded to the school to help us with the distribution)

4. Award Presentation to Jimmy Eitoku

BUSINESS FROM THE PUBLIC

5. Business from the Public not on the Agenda; any member of the Public may address the Council/Agency for a period not to exceed three minutes on any subject not on the Agenda. The Council/Agency will listen to all communications but may take no action.

CONSENT AGENDA
All matters listed under the Consent Agenda are considered routine by the City Council and will be adopted by one action of the Council unless any Council Member has a question or wishes to make a statement or discuss an item. In that event, the Mayor will remove the item from the Consent Calendar for separate consideration.

6. Approve the Joint City Council and Successor Agency - Regular Meeting - January 18, 2022 Minutes

7. Approve City Accounts Payable Warrants #46292-46403

8. Approve Successor Agency Warrants #1594-1597

9. Review and Accept the FY 2020-2021 AB 1600 Annual Impact Fee Report

10. Consider Approval of an Agreement Between the City of Gonzales and the Community Foundation for Monterey County for the HotSpot Loan Program

11. Consider Appointment of Jonathan Bohorquez to the Measure K Committee

12. Consider Approval of Resolution No. 2022-11, A Resolution of the City Council of the City of Gonzales Extending the Expiration Date for the Tentative Parcel Map for the RC Farms Minor Subdivision by One Year

13. Consider Approval of Resolution No. 2022-12, A Resolution of the City Council of the City of Gonzales awarding the “City Hall & Police Department Generator Replacement Project” to Alltech Services, Rejecting All Other Bids, and Authorizing the City Manager to Execute a Contract with Alltech Services in the Amount of $175,000 Which Includes a Contingency Budget of $17,775 for Unanticipated Field Changes

14. Consider Approval of Resolution No. 2022-13, A Resolution of the City Council of the City of Gonzales Authorizing Execution of a $45,000 Agreement with EMC Planning Group for the Preparation of CEQA/NEPA Documents for the Community Center Complex Project and Amend the FY 2021/2022 City Budget by increasing the General Fund (Fund 100), Department 850 Measure X, Contractual Services - General (Object Code 624) by $45,000

15. Consider Approval of Resolution No. 2022-14, A Resolution of the City Council of the City of Gonzales Authorizing Execution of a $205,000 Amendment with CSG Consulting to include Building Official duties under their Agreement for Building Plan Review and Inspection Services and extend the term of their consulting services agreement to December 31, 2024

REGULAR AGENDA

16. Consider Approval of Resolution No. 2022-15, A Resolution of the City Council of the City of Gonzales Approving the Shortlist of Prequalified Design-Build Entities for the Community Center Complex Project and Authorize Staff to Issue the Request for Proposal to the shortlisted Design-Build Entities After Council Approves the Design Criteria
a) Staff Report
b) Public Comment
c) Council Discussion
d) Council Action
Staff Recommended Action-Adopt Resolution No. 2022-15
*
*
(This item is rescheduled to the February 22, 2022 Council Meeting) (This item is rescheduled to the February 22, 2022 Council Meeting) Any writing or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at City Hall located at 147 Fourth Street, Gonzales, California, during normal business hours.

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17. Consider Updates to the Organizational Chart, Classification Plan, and Job Descriptions a) Staff Report
b) Public Comment
c) Council Discussion
d) Council Action
Staff Recommended Action- 1) Adopt the Updated City Organizational Chart, which reflects a new Assistant City Manager and Police Captain Positions; 2) Approve updates to the Job Descriptions of the Recreation Coordinator/Administrative Analyst, Youth Program Coordinator, and Sports & Senior Program Coordinator Job Descriptions; 3) Approve changing the name of the Fire Engineer to Fire Lieutenant; and 4) Approve the revised Classification Plan

18. Presentation on the City’s Wastewater System on Efforts to Rehabilitate, Upgrade and Increase the capacity to Serve the City’s Current Needs and Expected Residential and Industrial Development
a) Staff Report
b) Public Comment
c) Council Discussion
d) Council Action
Staff Recommended Action-Receive presentation

BUSINESS FROM CITY COUNCIL

19. City Council Board/Committee Reports
a. Transportation Agency for Monterey County
b. Mayor Selection Committee
c. Salinas Valley Recycles
d. Measure K Oversight Committee
e. Salinas Valley Basin Groundwater Sustainability
f. City’s 75th Anniversary Committee

20. Oral Communications

BUSINESS FROM CITY MANAGER

21. Oral Communications

CLOSED SESSION
Any member of the public may address the Council on a closed session item appearing on the agenda.

Speakers shall have a limited time of three (3) minutes. Please be brief and to the point.

22. The City Council will recess to closed session pursuant to Government Code Section 54956.9(a) and (d)(2) to confer with its attorney regarding litigation and is hereby of the opinion that a significant exposure to litigation exists.

ADJOURNMENT

In compliance with the American with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (831) 675-5000. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (CFR 35.102-

35.104 ADA Title II). This is a public meeting and as such, can be seen live by people present or online and is being recorded; therefore; anything you say or do here is public information. The recordings are available online.

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MINUTES

JOINT MEETING OF THE

GONZALES CITY COUNCIL AND

GONZALES SUCCESSOR AGENCY
TUESDAY, JANUARY 18, 2022
6:00 P.M.

CALL TO ORDER
The meeting was called to order at 6:00 PM by Mayor Pro Tem Scott Funk.

PLEDGE OF ALLEGIANCE
The flag salute was recited by all present.

ROLL CALL
Attendee Name Title Status
Jose L. Rios Mayor/Chair Remote
Scott Funk Mayor Pro Tem/Vice Chair Present
Liz Silva Council/Agency Member Present
Lorraine Worthy Council/Agency Member Present
Paul Miller Council/Agency Member Present

YOUTH COMMISSIONERS PRESENT
Sherlyn Flores (via zoom) and Autumn Escobedo (via zoom).

STAFF PRESENT
City Manager René L. Mendez, City Attorney Michael F. Rodriguez (via zoom), Director of Community Engagement and Strategic Partnerships Carmen Gil, (via zoom), Executive Assistant to the City Manager/Deputy City Clerk Mary Villegas, Administrative Assistant II Anabel Almanza, Administrative Assistant I Noemi Gregorio, Police Chief Keith Wise (via zoom), Deputy City Manager/Special Projects Director Mark Hartunian, Fire Chief Jason Muscio (via zoom), and Public Works Director/City Engineer Patrick Dobbins.
* Successor Agency Item
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Minutes Acceptance: Minutes of Jan 18, 2022 6:00 PM (CONSENT AGENDA) AGENDA
ITEM
6

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Mayor Pro Tem Funk read the following notice:

IMPORTANT NOTICE REGARDING COVID-19
Based on guidance from the California Department of Public Health and the California Governor’s Office, in order to minimize the spread of the COVID-19 virus, please do the following:
• You are strongly encouraged to observe the live stream of the City Council meetings at http://cityofgonzales.granicus.com/viewpublisher.php?view%20id=2 or join the meeting via zoom at https://us06web.zoom.us/j/85168347489 or enter the Zoom ID: 851 6834 7489. • If you choose not to attend the City Council meeting but wish to make a comment on a specific agenda item, please submit your comment via email by 12:00p.m. on Tuesday, January 18th prior to the Council meeting. Please submit your comment to the City Clerk at [email protected].

BUSINESS FROM THE PUBLIC

2. Business from the Public not on the Agenda; any member of the Public may address the Council for a period not to exceed three minutes on any subject not on the Agenda. The Council will listen to all communications, but may take no action.

Deputy City Manager/Special Projects Director Hartunian introduced Administrative Assistant Noemi Gregorio, a new employee for the City of Gonzales.

Ms. Gregorio said she was excited to be here and the Council welcomed her.

City Attorney Rodriquez asked if Item 21 could be moved before consent agenda for discussion first.

The Council concurred to move and discuss Item 21 first.

21. Consider Approval of Resolution No. 2022-08, A Resolution of the City Council of the City of Gonzales Authorizing the Use of Remote Teleconferenced Meetings of the City Council Pursuant to Assembly Bill 361
Staff Report: City Attorney Rodriquez presented the staff report for Item 21.

Public Comment: There was none.

Council Discussion: General discussion took place.

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Minutes Acceptance: Minutes of Jan 18, 2022 6:00 PM (CONSENT AGENDA)

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RESULT: APPROVED [UNANIMOUS] Resolution No. 2022-08
MOVER: Lorraine Worthy, Council Member
SECONDER: Paul Miller, Council Member
AYES: Jose L. Rios, Scott Funk, Liz Silva, Lorraine Worthy, Paul Miller

CONSENT AGENDA

3. Approve the Joint City Council and Successor Agency - Regular Meeting - December 6, 2021 Minutes

4. Approve City Accounts Payable Warrants #46129-46291

5. Approve Successor Agency Warrants #1592-1593

6. Building Department Activity Report

7. Community Development Department Activity Report

8. Community Engagement & Strategic Partnerships Activity Report

9. Fire Department Activity Report

10. Police Department Activity Report

11. Public Works/City Engineer Department Activity Report

12. Recreation Department Activity Report

13. Accept $13,088 in Funding from the Monterey County Health Department Safe Travels Via Salinas Grant to Further the Efforts to Reduce Pedestrian and Cyclist Injuries and Fatalities Due to Collision by Providing Further Pedestrian Safety Education; and Amend the FY 2021-2022 Budget (Fund 100) by Increasing Revenues by $13,088 in Grant Proceeds (Object Code 5637)

14. Consider Approval of the City’s Standard Contract with Peckham & McKenney Executive Search for Recruitment Services for the Position of Community Development Director for an Amount not to Exceed $25,500; and authorize the City Manager to Sign it

15. Consider Approval of Resolution No. 2022-02, A Resolution of the City Council of the City of Gonzales Approving an Application for Rural Recreation and Tourism Program Grant Funds for the Community Center Complex; and Authorize the City Manager to Submit Grant Documents to the State Department of Parks and Recreation Office of Grants and Local Services

16. Consider Approval of Resolution No. 2022-03, A Resolution of the City Council of the City of Gonzales Authorizing the Execution of a Memorandum of Understanding Between the City of Gonzales and the Painters & Allied Trades, District Council 36, on Behalf of CalPro, the California Professional Employees, Local Union #2345 for 2022 thru 2024

17. Consider Approval of Adopt Resolution No. 2022-04, A Resolution of the City Council of the City of Gonzales Authorizing the Execution of a Memorandum of Understanding Between the City of Gonzales and the Gonzales Police Officers Association for the period covering January 1, 2022, through December 31, 2024; and Resolution No. 2022-05, A Resolution of the City Council of the City of Gonzales Authorizing the Execution of a Memorandum of Understanding Between the City of Gonzales and the Gonzales Police Supervision Association for the period covering January 1, 2022, through December 31, 2024

18. Consider Approval of Resolution No. 2022-06, A Resolution of the City Council of the City of Gonzales Establishing the 2022-2024 Level of Benefits for Miscellaneous and Fire Safety Employees; and Resolution No. 2022-07, A Resolution of the City Council of the City of Gonzales Establishing the 2022-2024 Level of Benefits for Management Employees

19. Consider Approval of Resolution No. 2022-09, A Resolution of the City Council of the City of Gonzales Establishing a Three-Year On-Call Consultant List for Planning Services, and Authorizing Execution of Non-Exclusive Agreements with Harris & Associates for an Amount not to Exceed $120,000 for Planning Support and Staff Augmentation Services; and HR & Associates for an Amount not to Exceed $35,000 for Planning Support Including Preparation of LAFCO Applications for Proposed Annexations
*
*
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Minutes Acceptance: Minutes of Jan 18, 2022 6:00 PM (CONSENT AGENDA)

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20. Consider Approval of Resolution No. SA-2022-01, Adopt Resolution No. SA-2022-01, A Resolution of the Successor Agency to the Former Gonzales Redevelopment Agency Approving the Recognized Obligation Payment Schedule 22-23 for the Period of July 1, 2022 through June 30, 2023
In regards to Item 16, City Manager Mendez mentioned that he wanted to inform that the union has not been able to hold their vote yet on the changes, and the voting will be held Thursday. In the event the Council approves this, it will be conditioned on them approving this.

RESULT: APPROVED [UNANIMOUS] Consent Agenda Items
MOVER: Paul Miller, Council Member
SECONDER: Liz Silva, Council Member
AYES: Jose L. Rios, Scott Funk, Liz Silva, Lorraine Worthy, Paul Miller City Manager Mendez requested Item 25 from regular agenda be pulled as staff still needs to tighten a few things up, and will bring it back at the next Council meeting.

Mayor Pro Tem Funk announced Item 25 was pulled for a future meeting.

REGULAR AGENDA

21. Consider Approval of Resolution No. 2022-08, A Resolution of the City Council of the City of Gonzales Authorizing the Use of Remote Teleconferenced Meetings of the City Council Pursuant to Assembly Bill 361
This item was considered before the consent agenda items, and it was approved.

22. Consider Approval of Proclamation No. 2022-01 Proclaiming the City's 75th Anniversary of Incorporation
Staff Report: Director of Community Engagement & Strategic Partnerships Gil presented the staff report and read the proclamation.

Public Comment: There was none.

Council Discussion: General discussion took place.

RESULT: APPROVED [UNANIMOUS]
MOVER: Liz Silva, Council Member
SECONDER: Lorraine Worthy, Council Member
AYES: Jose L. Rios, Scott Funk, Liz Silva, Lorraine Worthy, Paul Miller

23. Consider Approval of Resolution No. 2022-01, A Resolution of the City Council of the City of Gonzales Supporting the Blue Zones Project Monterey County Staff Report: Director of Community Engagement & Strategic Partnerships Gil presented the staff report.

Tiffany DiTullio, Blue Zones Project Monterey County Executive Director, presented a powerpoint presentation explaining what the Blue Zones Project consisted of, sustainable change in Monterey County, improving individual well-being, healthy and sustainable choices, community policy impact on healthy choices, and next steps. *
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Minutes Acceptance: Minutes of Jan 18, 2022 6:00 PM (CONSENT AGENDA)

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Public Comment: There was none.

Council Discussion: General discussion took place.

RESULT: APPROVED [UNANIMOUS]
MOVER: Paul Miller, Council Member
SECONDER: Liz Silva, Council Member
AYES: Jose L. Rios, Scott Funk, Liz Silva, Lorraine Worthy, Paul Miller

24. Consider Adoption, Waive Reading and Read by Title Only Ordinance No. 2021-129, An Ordinance of the City Council of the City of Gonzales Adding Chapter 5.30 to Title 5-Public Health and Safety of the Gonzales City Code for Organic Waste Disposal Reduction, Recycling and Solid Waste Collection
Staff Report: City Manager Mendez presented the staff report.

Patrick Mathews, Salinas Valley Recycles General Manager, answered some questions.

Mayor Pro Tem Funk opened the public hearing at 6:39pm.

Public Hearing: No comments came forward.

Being there no comments from the public, Mayor Pro Tem Funk closed the public hearing at 6:39pm.

Council Discussion: General discussion took place.

RESULT: APPROVED [UNANIMOUS]
MOVER: Liz Silva, Council Member
SECONDER: Paul Miller, Council Member
AYES: Jose L. Rios, Scott Funk, Liz Silva, Lorraine Worthy, Paul Miller

25. Consider Approval of Resolution No. 2022-10, A Resolution of the City Council of the City of Gonzales Approving the Prequalified Design-Build Entity Teams Shortlisted for the Community Center Complex Project, and Authorize Staff to Issue the Request for Proposals to the Shortlisted Design-Build Entity Teams After Council Approves the Design Criteria This item was pulled for a future Council meeting.

26. Consider Making the Three Existing 8-Month Limited Term Firefighter Positions Permanent Staff Report: Fire Chief Muscio presented the staff report.

Public Comment: There was none.

Council Discussion: General discussion took place.

RESULT: APPROVED [UNANIMOUS]
MOVER: Lorraine Worthy, Council Member
SECONDER: Liz Silva, Council Member
AYES: Jose L. Rios, Scott Funk, Liz Silva, Lorraine Worthy, Paul Miller Packet Pg. 8
Minutes Acceptance: Minutes of Jan 18, 2022 6:00 PM (CONSENT AGENDA)

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27. Update on COVID-19
Staff Report: City Manager Mendez reported on the level of positivity and impact on the testing.

Fire Chief Muscio updated on the quarantine guideline changes, rate of the omicron variant, workforce standards, and the increase of covid related responses.

Director of Community Engagement & Strategic Partnerships Gil updated on assisting with the vaccinations, being the only City taking on testing thanks to the partnership with the County and Community Foundation, limited testing due to running out of tests, staff shortage due to covid, supporting testing at the school, and vaccines available at the pharmacy.

Deputy City Manager/Special Projects Director Hartunian updated on the City's systems and programs staff is working on to provide appropriate safeguards and measures for the community and employees to not lock down City Hall, like other municipalities do.

Public Comment: There was none.

Council Discussion: General discussion took place.

BUSINESS FROM CITY COUNCIL

28. City Council Board/Committee Reports
a. League of California Cities Monterey Bay Division
No report.
b. Association of Monterey Bay Area Governments
Mayor Pro Tem Funk reported on the discussion about the 2045 Metropolitan Transportation Plan; and elaborated on the 6th cycle regional housing needs allocation methodology. c. Monterey Salinas Transit
Council Member Worthy reported on the hybrid meetings, contracts with other organizations, and ticketless program extension.
d. City & School Joint Steering Committee
No report.
e. Economic Development Committee
City Manager Mendez reported on the contract that is still being finalized.

29. Oral Communications
Youth Commissioner Flores and Escobedo announced their virtual meeting this week to plan for some projects.

Council Member Worthy announced the food pantry this Friday at the Community Church. She thanked everyone for the wonderful activities that they had in December.

Council Member Silva said she had a great time at the events that were held in December, and it was fun. She gave a shout out to our Community Health Workers, Firemen, and Public Works staff who have been awesome always, but especially the last two years with the additional duties during the pandemic. She thanked them and said this continues to make her proud. She asked everyone to stay healthy and safe and indicated it was their personal choice, but encouraged people to get vaccinated and boosted because this is a horrible disease.

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Minutes Acceptance: Minutes of Jan 18, 2022 6:00 PM (CONSENT AGENDA)

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Mayor Pro Tem Funk thanked Public Works for the help at the bridge every morning. He said he his family walked over to the pharmacy to get boosted and it was great to have that resource here in town. He thanked staff for assisting the pharmacist.

Council Member Miller echoed everyone’s comments. He praised staff for coming together with the community and continuing to serve them while the pandemic. He liked brining the Firefighters full time. He agreed with getting vaccinated being a personal choice, but he noted the statistics of the hospitalizations and deaths are unvaccinated people, and encouraged people to think about their community.

Mayor Rios talked about his gift to the cemetery that Mr. Barba mentioned and the tools that Rotary donated to the cemetery and thanked them for the large donation to the district. He said he never thought he would get covid, but the vaccine and booster have to do with the level of his symptoms which he feels really good, but will follow the isolation guidelines and re-test before going out to make sure the community stays healthy. He thanked staff for all they are doing and he is very happy to see some additional staff at the Fire Department and he would like to have more because there are a lot of kids out there that want to be in our department.

BUSINESS FROM CITY MANAGER

30. Oral Communications
City Manager Mendez mentioned staff is working on a few projects like the street project, which will be brought back in the near future and will be done this fiscal year. Another item that will be brought forward are some changes to the organization. He informed that Greenfield was also celebrating their 75th Anniversary so maybe we can do some joint thing as part of the celebration.

Police Chief Wise reported on the background phase for new officers.

ADJOURNMENT
The meeting was adjourned at 7:28 PM.

ATTEST:

Mary Villegas, Deputy City Clerk
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Minutes Acceptance: Minutes of Jan 18, 2022 6:00 PM (CONSENT AGENDA) City Of Gonzales
Check Register Report
Check
Date
Check
Number
Status Amount
BANK:

Vendor
Number Vendor Name Check Description
RABOBANK Page: 1
Time: 9:09 am
Date: 01/07/2022
Void/Stop
Date
Reconcile
Date
RABOBANK Checks
ALVAREZ TECHNOLOGY 5,079.42
GROUP INC.
46292 01/07/22 Printed 2180 Monthly Support - Dec 2021
46293 01/07/22 Printed 137 AMERICAN SUPPLY CO. Janitorial Supplies 369.15 ARMANASCO PUBLIC 14,000.00

RELATIONS,
46294 01/07/22 Printed 3284 Public Relations Services
46295 01/07/22 Printed 341 PATRICK ASKEW Retiree Medical Insurance 361.00 46296 01/07/22 Printed 2830 AT&T Internet Charges - Dec. Acct # 201.88 157272955
46297 01/07/22 Printed 4117 AT&T Monthly Charges - Dec. 456.78 46298 01/07/22 Printed 86 AT&T Telephone Charges - Nov. 1,339.96 11/19/21-12/18/21
46299 01/07/22 Printed 3168 AUTOZONE INC. Boom Truck Maint. Supplies 135.20 46300 01/07/22 Printed 3805 BADGER METER INC. Meter Reading Software 100.10 CAL COAST AUTOMOTIVE 2,000.00

REPAIR &
46301 01/07/22 Printed 3831 Fire Truck R8161 Smoke Testing 46302 01/07/22 Printed 3983 CAL COAST ELECTRIC, INC. Electrical Repair at Waterball 3,016.95 46303 01/07/22 Printed 770 CARLOS ALBERTO ESQUIVEL Janitorial Services 1,600.00 46304 01/07/22 Printed 212 CITY OF GONZALES Utilities - December 1,484.12 46305 01/07/22 Printed 3028 D & J TIRE SERVICE Tire Repairs 44.84 FERGUSON ENTERPRISES, 230.98
INC 1423
46306 01/07/22 Printed 593 Street Signs/Poles
GONZALES ACE HARDWARE 100.30
INC.
46307 01/07/22 Printed 3274 Super Glue, Heater
46308 01/07/22 Printed 225 GONZALES IRRIGATION Water Maint. Supplies Ball Valve, Close 214.22 Nipple
46309 01/07/22 Printed 1109 GONZALES UNIFIED SCHOOL Fuel for City Vehicles 1,147.39 46310 01/07/22 Printed 1744 GREEN'S ACCOUNTING Accounting Services - November 9,981.74 HILL BROTHERS CHEMICAL 8,686.26
CO
46311 01/07/22 Printed 4120 Pool & Wells Chlorine
INTERSTATE ALL BATTERY 369.46
CENTER
46312 01/07/22 Printed 134 Vehicle Maint.
46313 01/07/22 Printed 3828 LYNN A. KOVACH Field Supply for IW System 6,800.00 46314 01/07/22 Printed 4214 GERARDO MARTINEZ Stickers for 75th Anniversary 607.43 46315 01/07/22 Printed 72 MISSION UNIFORM SERVICE Uniforms and Towels 971.53 46316 01/07/22 Printed 3970 MNS ENGINEERS, INC. Stormwater Permit Support Svcs 310.00 MONTEREY BAY AIR 2,315.00

RESOURCES
46317 01/07/22 Printed 54 Generator Permits
46318 01/07/22 Printed 91 P. G. & E. Utilities 3,183.69 46319 01/07/22 Printed 91 P. G. & E. Utilities - Acct# 1024308210-3 13,039.26 46320 01/07/22 Printed 2790 RDO EQUIPMENT CO. Parks Mower Maintenance 735.38 46321 01/07/22 Printed 2685 SC FUELS Fuel 383.58
46322 01/07/22 Printed 1708 SWRCB Wastewater Fees 43,425.85 46323 01/07/22 Printed 3670 T-MOBILE Cellphone Charges - Dec. Acct # 674.08 963044810
TARGET SOLUTIONS 1,280.00

LEARNING LLC
46324 01/07/22 Printed 3597 Premier Membership 2022
46325 01/07/22 Printed 27 TRI - CITIES DISPOSAL Trash Services - Dec. 54,951.02 46326 01/07/22 Printed 3577 U.S. BANK 12/6/21 Keith Wise Acct # 4866 9145 344.36 5550 8537
46327 01/07/22 Printed 3577 U.S. BANK 12/6/21 Patrick Dobbins Acct # 4866 2,924.42 9145 5550 8537
46328 01/07/22 Printed 3577 U.S. BANK 12/6/21 Mark Hartunian Acct # 4866 9145 20.00 5550 8537
UTILITY SERVICE COMPANY, 459,002.31
INC.
46329 01/07/22 Printed 3148 Water Tank Inspection
WILLDAN FINANCIAL 3,270.00

SERVICES
46330 01/07/22 Printed 3682 Development Impact Fee Study Total Checks: 39 Checks Total (excluding void checks): 645,157.66 Total Payments: 39 Bank Total (excluding void checks): 645,157.66 Total Payments: 39 Grand Total (excluding void checks): 645,157.66 AGENDA
ITEM
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Attachment: Warrants #46292-46403 (2331 : Approve City Accounts Payable Warrants #46292-46403) 7 City Of Gonzales
Check Register Report
Check
Date
Check
Number
Status Amount
BANK:

Vendor
Number Vendor Name Check Description
RABOBANK Page: 1
Time: 10:12 am
Date: 01/21/2022
Void/Stop
Date
Reconcile
Date
RABOBANK Checks
46331 01/21/22 Printed 1922 A & G PUMPING, INC. PortaPotties - Centennial Park 383.25 46332 01/21/22 Printed 108 AIRGAS Oxygen 134.24
46333 01/21/22 Printed 2 ALL - SAFE ALARMS Monthly Monitoring 400.00 ALVAREZ TECHNOLOGY 4,134.15
GROUP, INC.
46334 01/21/22 Printed 3893 New Switches -Council Chambers 46335 01/21/22 Printed 4215 FATIMA & ALBERTO AMADOR Water Deposits Refund 11.92 46336 01/21/22 Printed 137 AMERICAN SUPPLY CO. Janitorial Supplies 527.87 46337 01/21/22 Printed 4066 APWA MEMBERSHIP APWA Membership 370.00 46338 01/21/22 Printed 3060 AROMAS FIREFIGHTERS CPR AED 80.00 46339 01/21/22 Printed 4216 FLOR DE MARIA ARRIOLA Water Deposits Refund 39.44 46340 01/21/22 Printed 341 PATRICK ASKEW Retiree Medical Insurance -Feb 361.00 46341 01/21/22 Printed 2830 AT&T Corp Yard acct # 308309956 90.95 46342 01/21/22 Printed 4117 AT&T Monthly Charges - January 426.88 46343 01/21/22 Printed 3168 AUTOZONE INC. Vehicle Maint. Supplies 9,920.92 46344 01/21/22 Printed 1618 AVAYA FINANCIAL SERVICES Maintenance Agreement - Jan. 641.26 BANUELOS ENTERPRISES, 135.84
INC.
46345 01/21/22 Printed 1054 Tire Repair
CAL-WEST LIGHTING AND 398.29
SIGNAL
46346 01/21/22 Printed 3838 Signal Maintenance - Nov. 2021 CALIFORNIA STRATEGIES, 5,000.00
LLC
46347 01/21/22 Printed 3789 Consulting Services - Jan.

CASNER EXTERMINATING, 260.00
INC.
46348 01/21/22 Printed 889 Pest Control - Dec.
46349 01/21/22 Printed 212 CITY OF GONZALES Water Deposits to be Applied 718.04 46350 01/21/22 Printed 1007 CORELOGIC INFORMATION Metroscan Online - Dec. 199.00 46351 01/21/22 Printed 3095 CSG CONSULTANTS INC. Plan Review Services 2,190.76 46352 01/21/22 Printed 1821 CSK AUTO, INC. Oil Filter 165.72 CYPRESS COAST FORD 118.78

LINCOLN
46353 01/21/22 Printed 4063 Spark Plugs & Oil Filters
46354 01/21/22 Printed 3164 DAVID M. RAMIREZ DDS Utility Reimbursement - Jan. 50.00 DE LAGE LANDEN PUBLIC 22,692.17

FINANCE
46355 01/21/22 Printed 2895 Solar Project Payment
46356 01/21/22 Printed 4184 DIMES MEDIA CORPORATION Comm. Sports Sponsorship - Dec 340.00 46357 01/21/22 Printed 507 EMC PLANNING GROUP INC. Vista Lucia Annexation SEIR 751.44 FLUID RESOURCE 8,418.75

MANAGEMENT INC,
46358 01/21/22 Printed 2537 Pista Grit Repair
GONZALES ACE HARDWARE 139.17
INC.
46359 01/21/22 Printed 3274 LED bulbs
46360 01/21/22 Printed 118 GONZALES RX PHARMACY Alcohol Prep Pads 5.34 46361 01/21/22 Printed 342 GRAINGER, INC. Vehicle Maint. Supplies 66.24 46362 01/21/22 Printed 4071 GREAT AMERICA FINANCIAL Copier Lease - 12/10/21-1/9/22 1,011.22 46363 01/21/22 Printed 4014 MODESTO GUTIERREZ Water Deposits Refund 178.82 46364 01/21/22 Printed 2215 HINDERLITER, DE LLAMAS & Sales Tax: Oct-Dec, and Audit 1,623.73 46365 01/21/22 Printed 3485 INFOSEND, INC. Utility Billing Mailings 1,189.21 46366 01/21/22 Printed 3351 INTRADO ENTERPRISE Maintenance Fee 2.16 46367 01/21/22 Printed 4217 MAYSON JACINTO Water Deposits Refund 86.78 46368 01/21/22 Printed 3828 LYNN A. KOVACH Review RC Farms Parcel Map 840.00 46369 01/21/22 Printed 68 LA PLAZA BAKERY Community Center Mtg 18.25 46370 01/21/22 Printed 2686 DAVID & DONA LLOYD After Hours Answering Service 89.00 46371 01/21/22 Void 01/21/22 Void Check 0.00
46372 01/21/22 Printed 72 MISSION UNIFORM SERVICE Late Charges Customer # 158266 1,309.51 MONTEREY BAY DIVISION, 150.00
LEAGUE
46373 01/21/22 Printed 661 Membership Dues for 2022
46374 01/21/22 Printed 245 MONTEREY COUNTY HEALTH Testing 4,582.25 46375 01/21/22 Printed 3787 NEW SV MEDIA Public Hearing Notice 395.00 46376 01/21/22 Printed 4082 NEWGEN STRATEGIES AND Microgrid Professional Svcs. 633.75 46377 01/21/22 Printed 3821 PASSPORT LABS, INC. Citation Management 403.92 PITNEY BOWES GLOBAL 779.57

FINANCIAL
46378 01/21/22 Printed 93 Postage Machine Lease
PUBLIC AGENCY 477.62

RETIREMENT
46379 01/21/22 Printed 3194 Plan Admin Fees - Nov.

Packet Pg. 12
Attachment: Warrants #46292-46403 (2331 : Approve City Accounts Payable Warrants #46292-46403) City Of Gonzales
Check Register Report
Check
Date
Check
Number
Status Amount
BANK:

Vendor
Number Vendor Name Check Description
RABOBANK Page: 2
Time: 10:12 am
Date: 01/21/2022
Void/Stop
Date
Reconcile
Date
RABOBANK Checks
46380 01/21/22 Printed 1021 PURCHASE POWER Postage Machine Fees 59.90 46381 01/21/22 Printed 115 QUILL CORP Office Supplies 483.43 46382 01/21/22 Printed 4166 SAGE RENEWABLE ENERGY PM Services on Microgrid 26,051.25 SALINAS VALLEY SOLID 32,749.90
WASTE
46383 01/21/22 Printed 258 Contract Admin Fee: Oct - Dec 46384 01/21/22 Printed 2685 SC FUELS Fuel - Fire 426.04 SOUTH BAY REGIONAL 660.00
PUBLIC
46385 01/21/22 Printed 303 Post Req. Training
46386 01/21/22 Printed 2673 SPECTRUM Cable Services - January 421.57 46387 01/21/22 Printed 2753 SUN STREET CENTERS Road to Success - Oct. 4,979.33 46388 01/21/22 Printed SWINERTON SWINERTON BUILDERS Community Center PM & Design 50,416.00 46389 01/21/22 Printed SWINERTON SWINERTON BUILDERS Community Center Mgmt. - Sept. 114,326.87 46390 01/21/22 Printed 1708 SWRCB Permit Fee 763.00
46391 01/21/22 Printed 3880 THE MAYNARD GROUP Video Conferencing 280.30 THE SALINAS VALLEY 49.70

TRIBUNE
46392 01/21/22 Printed 4065 Annual Subscription
THE SPCA OF MONTEREY 6,640.00
COUNTY
46393 01/21/22 Printed 1890 Monthly Services - Nov. & Oct.

TRANS UNION RISK AND 110.00

ALTERNATI
46394 01/21/22 Printed 3175 TLO
46395 01/21/22 Printed 27 TRI - CITIES DISPOSAL Drop Box Services - Dec. 2,079.78 46396 01/21/22 Printed 3718 TRINI'S PLUMBING P.D. - Clear Silicone 515.21 46397 01/21/22 Printed 3577 U.S. BANK 12/6/21 Carmen Gil Acct # 4866 9145 4,460.29 5550 8537
46398 01/21/22 Printed 3577 U.S. BANK 1/6/22 Patrick Dobbins Acct # 4866 9145 573.39 5550 8537
46399 01/21/22 Printed 3471 VERIZON WIRELESS Police Mobile Broadband - Dec. 304.08 46400 01/21/22 Printed 2919 WAGEWORKS Aflac - Compliance & Admin Fee 100.00 WEST VALLEY 19,970.00

CONSTRUCTION CO
46401 01/21/22 Printed 476 Water/Sewer Service Repair
WORKWELL MEDICAL 205.00
GROUP
46402 01/21/22 Printed 2683 Physical Exam
Total Checks: 72 Checks Total (excluding void checks): 339,567.25 Total Payments: 72 Bank Total (excluding void checks): 339,567.25 Total Payments: 72 Grand Total (excluding void checks): 339,567.25 Packet Pg. 13
Attachment: Warrants #46292-46403 (2331 : Approve City Accounts Payable Warrants #46292-46403) City Of Gonzales
Check Register Report
Check
Date
Check
Number
Status Amount
BANK:

Vendor
Number Vendor Name Check Description
RABOBANK Page: 1
Time: 8:27 am
Date: 02/01/2022
Void/Stop
Date
Reconcile
Date
RABOBANK Checks
46403 02/01/22 Printed 3828 LYNN A. KOVACH Gabilan Court Grant Deed 1,800.00 Total Checks: 1 Checks Total (excluding void checks): 1,800.00 Total Payments: 1 Bank Total (excluding void checks): 1,800.00 Total Payments: 1 Grand Total (excluding void checks): 1,800.00 Packet Pg. 14
Attachment: Warrants #46292-46403 (2331 : Approve City Accounts Payable Warrants #46292-46403) City Of Gonzales
Check Register Report
Check
Date
Check
Number
Status Amount
BANK:

Vendor
Number Vendor Name Check Description
RABOBANK-RDA Page: 1
Time: 9:48 am
Date: 01/07/2022
Void/Stop
Date
Reconcile
Date
RABOBANK-RDA Checks
ALVAREZ TECHNOLOGY 846.57
GROUP INC.
1594 01/07/22 Printed 2180 Monthly Support - Dec. RDA
1595 01/07/22 Printed 1744 GREEN'S ACCOUNTING Accounting Svcs. - Nov. RDA 462.50 1596 01/07/22 Printed 22 MONTEREY BAY AREA SELF Workers Comp. & Liability Ins. 3,874.73 Total Checks: 3 Checks Total (excluding void checks): 5,183.80 Total Payments: 3 Bank Total (excluding void checks): 5,183.80 Total Payments: 3 Grand Total (excluding void checks): 5,183.80 AGENDA
ITEM
Packet Pg. 15
Attachment: Warrants SA #1594-1597 (2332 : Approve Successor Agency Warrants #1594-1597) 8 City Of Gonzales
Check Register Report
Check
Date
Check
Number
Status Amount
BANK:

Vendor
Number Vendor Name Check Description
RABOBANK-RDA Page: 1
Time: 10:13 am
Date: 01/21/2022
Void/Stop
Date
Reconcile
Date
RABOBANK-RDA Checks
ALVAREZ TECHNOLOGY 349.14
GROUP, INC.
1597 01/21/22 Printed 3893 Host Server Warranty RDA
Total Checks: 1 Checks Total (excluding void checks): 349.14 Total Payments: 1 Bank Total (excluding void checks): 349.14 Total Payments: 1 Grand Total (excluding void checks): 349.14 Packet Pg. 16
Attachment: Warrants SA #1594-1597 (2332 : Approve Successor Agency Warrants #1594-1597) City of Gonzales

CITY MANAGER DEPARTMENT

STAFF REPORT
TO: Honorable Mayor Rios and City Council
DATE: February 7, 2022
FROM: Rene Mendez, City Manager
SUBJECT: FY 2020-2021 AB 1600 - Impact Fee Report

RECOMMENDATION
Review and accept the FY 2020-2021 AB 1600 Annual Impact Fee Report.

BACKGROUND
As required per AB 1600, attached is the Annual Impact Report for the Fiscal Year 2020-2021.

REVIEW AND ANALYSIS
The attached report presents the information required per AB 1600 and is organized by Fund. As the report indicates, the City has done remarkably well with the use of these funds and has made significant improvements to infrastructure to keep pace with growth. Areas that have seen significant improvements over the last few years, have been the sewer system, water system, park system, and fire services equipment.

Major improvements currently underway and/or planned, include an extensive upgrade to the Wastewater Treatment Plant, the completion of a new Water Well, and the construction of the Community Center and Teen Innovation Center.

With the proposed planned expansion of the City, there will be significantly new facilities and infrastructure and/or upgrades to existing facilities and infrastructure over the next decade. This will either be done by the developers directly, and/or through the impact fees that will be generated.

Finally, the report provides a five-year look and reflects the separation of all these funds into individual accounts, which make it easier to track balances from year to year. In many of the funds, the balances are not yet high enough to begin the improvements identified in the Development Impact Fee Nexus Report and as such, are being allowed to continue to accumulate resources as new development occurs.

AGENDA
ITEM
9 Packet Pg. 17
Explain Recommendation and How it Supports the Vision
Gonzales will continue to be a safe, clean, family-friendly community, diverse in its heritage, and committed to working collaboratively to preserve and retain its small-town charm.

Explain: The AB 1600 Impact Fee Report is required by law and as such, is ministerial in nature.

Similar to the financial reports, it somewhat supports the Vision because it provides financial information on the financial condition of the City. This is important because it is necessary to keep a close watch on the resources needed to carry out the Mission.

Explain how the Recommendation Directly Implements the Mission The City Council and Staff of the City of Gonzales will realize our Vision by providing the leadership, commitment, and resources necessary to provide excellent services that enhance the quality of life of our diverse community. X Yes _____No _____ NA
Explain: Please see explanation above for the Vision.

Strong fiscal policies allow us to provide appropriate infrastructure for:
• Public Safety X Yes No N/A
• Housing X Yes No N/A
• Recreation X Yes No N/A
• Environment X Yes No N/A
• Education X Yes No N/A
Explain: The annual AB 1600 Report provides a status of the condition of the entire City’s Impact Funds that provide some of the funding to support the infrastructure in all these policy areas as the City grows.

ALTERNATIVES
Other than changing the format of the report, there are no alternatives to providing this report, which is required by State statute.

BUDGET IMPACT
Please see attached report. The fiscal information reflected was compiled by the City’s contracted Finance Director, Mike Howard from Green’s Accounting.

CONCLUSION
Review and accept the FY 2020-2021 AB 1600 Annual Impact Fee Report.

Attachments:

1. AB 1600 Impact Fee Rept.

Packet Pg. 18
Description of Fee:

This fee was established to generate resources necessary to offset the proportional impacts of new development on the City's capital infrastructure. Specifically, capital infrastructure includes fire facilities, vehicles, and equipment.

Fee Amount:

Detached Dwelling Unit (per unit) $3,224.33
Attached Dwelling Unit (per unit) $1,778.58
Mobile Home Dwelling Units (per unit) $3,168.59
Commercial Lodging Units (per unit) $1,451.76
Commercial/Office Uses (per square foot) $4.43
Industrial Uses (per square foot) $0.80
Beginning and Ending Balance:

Please reference fund worksheet.

Amount of Fees collected and interest earned:

Please reference fund worksheet.

Amount of other revenue:

N/A.

Public Improvement, amount of fee used and total percentage of project cost:

The expenditures reflected where mainly for vehicle equipment.

Identification of an approximate date by which construction of the public improvement or acquisition will commence/occur:

The construction of the new substation will not occur until the next housing growth phase of the City after sufficient funds are accumulated.

Description of each interfund transfer of loan made from the account or fund:

None.

The amount of refunds made pursuant to subdivision (e) of Section 66001 and any allocation pursuant to subdivision (f) of Section 66001:

None.

Fire Capital Facilities Mitigation Fees
Fiscal Year 2020-2021
Packet Pg. 19
Attachment: AB 1600 Impact Fee Rept. (2333 : FY 2020-2021 AB 1600 - Impact Fee Report) City of Gonzales
Fire Impact Fund
History
20/21 19/20 18/19 17/18 16/17 15/16 14/15 Total
Impact Fees 20,192.00 108,965.89 8,470.00 49,596.61 24,875.00 11,907.37 2,703.97 226,710.84 Interest Income 4.12 460.19 533.24 327.27 256.79 197.54 174.66 1,953.81 Grant Proceeds 100,000.00 100,000.00
Other -
Charges for current services - - - - - -
Total Income 20,196.12 109,426.08 9,003.24 49,923.88 25,131.79 12,104.91 102,878.63 328,664.65 Departmental Expenses 132,806.18 4,000.00 - 964.41 - - 137,770.59 Engineering & Survey -
Maintenance Supplies 286.80 286.80
Contractual Services 4,875.68 7,130.43 585.00 - 13,004.32 - - 25,595.43 Liability Insurance -
Equipment-Vehicles 30,000.00 34,802.99 64,802.99
Capital Outlay 29,988.80 3,389.00 23,503.00 129,075.00 185,955.80 Total Expenditures 34,875.68 139,936.61 4,585.00 29,988.80 52,160.72 23,503.00 129,361.80 414,411.61 Total Excess / <Deficit> (14,679.56) (30,510.53) 4,418.24 19,935.08 (27,028.93) (11,398.09) (26,483.17) (85,746.96) Beginning Fund Balance 27,610.31 58,120.84 53,702.60 33,767.52 60,796.45 72,194.54 98,677.71 Ending Fund Balance 12,930.75 27,610.31 58,120.84 53,702.60 33,767.52 60,796.45 72,194.54 Packet Pg. 20
Attachment: AB 1600 Impact Fee Rept. (2333 : FY 2020-2021 AB 1600 - Impact Fee Report) Description of Fee:

This fee was established to generate resources necessary to offset the proportional impacts of new development on the City's capital infrastructure.

Specifically, this includes police facilities, vehicles, and equipment.

Fee Amount:

Detached Dwelling Unit (per unit) $1,390.02
Attached Dwelling Unit (per unit) $1,474.36
Mobile Home Dwelling Units (per unit) $1,474.36
Commercial Lodging Units (per unit) $865.93
Commercial/Office Uses (per square foot) $4.83
Industrial Uses (per square foot) $0.24
Beginning and Ending Balance:

Please reference fund worksheet.

Amount of Fees collected and interest earned:

Please reference fund worksheet.

Public Improvement, amount of fee used and total percentage of project cost:

No expenses were incurred.

Identification of an approximate date by which construction of the public improvement will commence:

Moderate expenses are anticipated in order to keep up with the increases of a growing community and modernization. In addition, as mentioned in prior years, as the City grows, it is expected that approximately 40% of future impact funds will be used to reimburse the City for the construction of the new Police Station. This is programmed because 40% of the Police Station was constructed to service the expected growth in the City. In addition, a substation will also be needed in the future.

Description of each interfund transfer of loan made from the account or fund:

None.

The amount of refunds made pursuant to subdivision (e) of Section 66001 and any allocations pursuant to subdivision (f) of Section 66001:

None.

Police Capital Facilities Mitigation Fees
Fiscal Year 2020-2021
Packet Pg. 21
Attachment: AB 1600 Impact Fee Rept. (2333 : FY 2020-2021 AB 1600 - Impact Fee Report) City of Gonzales
Police Impact Fund
History
20/21 19/20 18/19 17/18 16/17 15/16 14/15 Total
Impact Fees 6,057.60 - 65,510.00 28,232.19 19,715.00 8,545.50 1,186.20 129,246.49 Interest Income 69.00 69.00
Other Income / Transfers -
Total Income 6,057.60 - 65,510.00 28,232.19 19,715.00 8,614.50 1,186.20 129,315.49 Departmental Expenses 3,442.35 10,900.60 12,620.66 26,963.61 Legal & Accounting -
Office Supplies -
Engineering & Survey -
Contractual Services 585.00 585.00
Maintenance Supplies -
Liability Insurance -
Capital-Vehicles 61,064.02 20,000.00 - - 81,064.02
Capital-Equipment -
Capital-Improvements 5,476.67 10,900.60 16,377.27
Transfers to GF -
Total Expenditures - - 61,649.02 3,442.35 25,476.67 21,801.20 12,620.66 124,989.90 Total Excess / <Deficit> 6,057.60 - 3,860.98 24,789.84 (5,761.67) (13,186.70) (11,434.46) 4,325.59 Beginning Fund Balance 26,966.76 26,966.76 23,105.78 (1,684.06) 4,077.61 17,264.31 28,698.77 Ending Fund Balance 33,024.36 26,966.76 26,966.76 23,105.78 (1,684.06) 4,077.61 17,264.31 Packet Pg. 22
Attachment: AB 1600 Impact Fee Rept. (2333 : FY 2020-2021 AB 1600 - Impact Fee Report) Description of Fee:

This fee was established to generate resources necessary to offset the proportional impacts of new development on the City's capital infrastructure. Specifically, this includes sewer facilities, the distribution system and equipment.

Fee Amount:

Detached Dwelling Unit $12,480.70
Attached Dwelling Unit $11,980.99
Mobile Home Dwelling Unit $11,980.99
Remodels (per Fixture Unit) $624.63
per square foot $3.12
Commercial, Industrial (Or the greater charge of total fixture units x $482.16 or $2.41 per square foot of building coverage.) Plus and amount based on wastewater flow and loading using the following formula:
$12,480.70
N = A * [V/300 + D/750 + S/310 + O/265 - 3]
Where:

N = The amount to be paid, in addition to the fee based on fixture units or building square footage. If N is negative, then no additional fee will be charged.

A = Current impact fee charged for a single-family residence.

V = Estimated maximum peak daily flow in gallons per day. Assumes 300 gallons per day wastewater per single-family residence.

D = Estimated average concentration of total dissolved solids (TDS) for the customer expressed in milligrams per liter. Assumes 750 mg/L average for a single family residence.

S = Estimated average suspended solids (SS) for the customer expressed in mg/L. Assumes 310 mg/L average for single-family residence.

O = Estimated average biochemical oxygen demand (BOD) for the customer expressed in mg/L. Assumes 265 mg/L average for single-family residence.

Beginning and Ending Balance:

Please reference fund worksheet.

Amount of Fees collected and interest earned:

Please reference fund worksheet.

Public Improvement, amount of fee used and total percentage of project cost:

Sanitary Sewer Facilities Mitigation Fees
Fiscal Year 2020-2021
Packet Pg. 23
Attachment: AB 1600 Impact Fee Rept. (2333 : FY 2020-2021 AB 1600 - Impact Fee Report) The expenditures reflected in this Fund were for the engineering and design work for the 1 million gallon per day expansion project needed to keep up with the growth in the Gonzales Agricultural Industrial Business Park and the City's expansion.

Identification of an approximate date by which construction of the public improvement will commence:

Significant more work is needed and planned to not only keep up with the demands from the Gonzales Agricultural Industrial Business Park, but the future growth area.

This will be programmed accordingly.

Description of each interfund transfer of loan made from the account or fund:

None.

The amount of refunds made pursuant to subdivision (e) of Section 66001 and any allocation pursuant to subdivision (f) of Section 66001:

None.

Packet Pg. 24
Attachment: AB 1600 Impact Fee Rept. (2333 : FY 2020-2021 AB 1600 - Impact Fee Report) City of Gonzales
Sewer Impact
History
20/21 19/20 18/19 17/18 16/17 15/16 14/15 Total
Impact Fees 3,084,955.10 2,001,806.63 110,505.54 24,440.65 58,766.47 6,198.70 16,277.41 5,302,950.50 Interest Income 2,525.01 3,869.48 4,496.17 3,792.63 1,558.41 945.40 760.71 17,947.81 Other Income / Transfers 4,755.99 4,755.99
Total Income 3,087,480.11 2,005,676.11 115,001.71 28,233.28 60,324.88 7,144.10 21,794.11 5,325,654.30 Departmental Expenses 385.14 10,796.95 11,182.09
Legal & Accounting -
Office Supplies -
Engineering & Survey 1,001,728.02 296,335.15 43,313.38 781.25 2,232.50 - 1,344,390.30 Contractual Services 625,199.43 22,756.70 37,831.72 671,397.66 19,639.00 1,376,824.51 Rent -
Liability Insurance -
Capital-Land -
Capital-Improvements -
Capital-Vehicles -
Capital-Equipment -
Transfers Out -
Total Expenditures 1,627,312.59 319,091.85 81,145.10 672,178.91 - 2,232.50 30,435.95 2,732,396.90 Total Excess / <Deficit> 1,460,167.52 1,686,584.26 33,856.61 (643,945.63) 60,324.88 4,911.60 (8,641.84) 2,593,257.40 Beginning Fund Balance 1,955,132.45 268,548.19 234,691.58 878,637.21 818,312.33 813,400.73 822,042.57 Ending Fund Balance 3,415,299.97 1,955,132.45 268,548.19 234,691.58 878,637.21 818,312.33 813,400.73 Packet Pg. 25
Attachment: AB 1600 Impact Fee Rept. (2333 : FY 2020-2021 AB 1600 - Impact Fee Report) Description of Fee:

Fee Amount:

Detached Dwelling Unit (per unit) $7,314.57
Attached Dwelling Unit (per unit) $4,883.92
Mobile Home Dwelling Units (per unit) $3,825.20
Commercial Lodging Units (per unit) $3,858.33
Commercial/Office Uses (per square foot) $6.86
Industrial Uses (per square foot) $4.78
Beginning and Ending Balance:

Please reference fund worksheet.

Amount of Fees collected and interest earned:

Please reference fund worksheet.

Public Improvement, amount of fee used and total percentage of project cost:

The expenditures reflected is the engineering and related work to update the pavement management plan and other work to maintain the streets
Identification of an approximate date by which construction of the public improvement will commence:

It is expected that for FY 2021-2022 and beyond, engineering and planning work will continue to further develop the
improvements for 5th Street and Hwy 101 and other needed improvements to the City's street network needed to support growth and the impact of growth.

Description of each interfund transfer of loan made from the account or fund:

None.

The amount of refunds made pursuant to subdivision (e) of Section 66001 and any allocations pursuant to subdivision (f) of Section 66001:

None.

Circulation System Impact Fees
Fiscal Year 2020-2021
Packet Pg. 26
Attachment: AB 1600 Impact Fee Rept. (2333 : FY 2020-2021 AB 1600 - Impact Fee Report) City of Gonzales
Circulation System Impact
History
20/21 19/20 18-19 17/18 16/17 15/16 14/15 TOTAL
Impact Fees 120,647.20 72,884.33 187,480.00 548,201.64 47,467.30 3,264.30 979,944.77 Interest Income 112.70 1,228.97 2,912.26 3,128.63 2,949.50 3,294.16 646.49 14,272.71 Other Income / Transfers 33,901.06 40,569.74 19,690.25 122,082.15 18,925.65 90,639.37 22,721.94 348,530.16 Total Income 154,660.96 114,683.04 210,082.51 673,412.42 21,875.15 141,400.83 26,632.73 1,342,747.64 Departmental Expenses 35,268.72 72,884.33 15,609.46 1,826.49 125,589.00 Legal & Accounting -
Office Supplies -
Engineering & Survey 53,680.30 4,506.85 58,187.15
Contractual Services 21,757.00 7,130.46 2,693.75 5,637.50 31,929.23 56,475.35 - 125,623.29 Liability Insurance -
Regional Trans Fee Prog 102,766.98 102,766.98
Capital-Vehicles -
Capital-Equipment -
Capital-Improvements 331,675.03 800,000.00 1,131,675.03 Transfers to GF -
Total Expenditures 110,706.02 80,014.79 334,368.78 908,404.48 31,929.23 72,084.81 6,333.34 1,543,841.45 Total Excess / <Deficit> 43,954.94 34,668.25 (124,286.27) (234,992.06) (10,054.08) 69,316.02 20,299.39 (201,093.81) Beginning Fund Balance 204,485.64 169,817.39 294,103.66 529,095.72 539,149.80 469,833.78 449,534.39 Ending Fund Balance 248,440.58 204,485.64 169,817.39 294,103.66 529,095.72 539,149.80 469,833.78 Packet Pg. 27
Attachment: AB 1600 Impact Fee Rept. (2333 : FY 2020-2021 AB 1600 - Impact Fee Report) Description of Fee:

This fee was established to generate resources necessary to offset the proportional impacts of new development on the City's capital infrastructure. Specifically, this includes water facilities, wells, tanks, the distribution system and equipment.

Fee Amount:

Detached Dwelling Unit $3,836.06
Attached Dwelling Unit $3,682.62
Mobile Home Dwelling Unit $3,682.62
Remodels (per fixture unit) or $191.81
per square foot $0.84
Commercial, Industrial, Public Facilities, Schools and Agri-Business (Or the greater charge of total fixture units x $144.30/FU or $0.624 per square foot of building coverage.) Plus a fee based on the diameter of the service line(s) for said facilities in accordance with the following schedule:

Service Line Diameter Fee in Inches
1 $3,836.06

1.5 $5,535.51
2 $8,857.55

2.5 $15,411.18
3 $22,319.97
4 $41,849.97
6 $97,649.91
8 $175,769.84
Fire Protection Fee (for all uses other than residential) per parcel acre
$7,424.10
Beginning and Ending Balance:

Please reference fund worksheet.

Amount of Fees collected and interest earned:

Please reference fund worksheet.

Public Improvement, amount of fee used and total percentage of project cost:

The expenditures reflect this Fund are for work on a new replacement well.

Identification of an approximate date by which construction of the public Improvement will commence:

Water Facilities Mitigation Fees
Fiscal Year 2020-2021
Packet Pg. 28
Attachment: AB 1600 Impact Fee Rept. (2333 : FY 2020-2021 AB 1600 - Impact Fee Report) Funds were utilized to finish contstruction of a new Well needed to keep pace with the growth in the community. Any remaining funds will be be held and accumulated to help keep pace with the growth in the community and GAIBP.

Description of each interfund transfer of loan made from the account or fund:

None.

The amount of refunds made pursuant to subdivision (e) of Section 66001 and any allocations pursuant to subdivision (f) of Section 66001:

None.

Packet Pg. 29
Attachment: AB 1600 Impact Fee Rept. (2333 : FY 2020-2021 AB 1600 - Impact Fee Report) City of Gonzales
Water Impact Fund
History
20/21 19/20 18/19 17/18 16/17 15/16 14/15 Total
Impact Fees 36,091.42 462.30 89,175.85 116,437.19 55,396.29 9,437.89 5,429.02 312,429.96 Interest Income 2,101.20 6,950.96 7,829.61 3,704.67 2,575.77 2,198.68 2,076.53 27,437.42 Adminstrative Fees -
Other Income / Transfers 2,000.00 6,304.45 8,304.45
Total Income 38,192.62 7,413.26 97,005.46 122,141.86 57,972.06 11,636.57 13,810.00 348,171.83 Departmental Expenses -
Legal & Accounting -
Office Supplies -
Maintenance Supplies 26.51 26.51
Utilities 14,401.13 14,401.13
Engineering & Survey 781.25 13,341.84 3,238.75 17,361.84 Contractual Services 24,522.71 40,617.99 953.08 66,093.78 Subscriptions & Training -
Liability Insurance -
Capital-Vehicles -
Capital-Equipment -
Capital-Improvements -
Transfers Out -
Total Expenditures 24,522.71 55,019.12 979.59 781.25 - 13,341.84 3,238.75 97,883.26 Total Excess / <Deficit> 13,669.91 (47,605.86) 96,025.87 121,360.61 57,972.06 (1,705.27) 10,571.25 250,288.57 Beginning Fund Balance 1,172,742.75 1,220,348.61 1,124,322.74 1,002,962.13 944,990.07 946,695.34 936,124.09 Ending Fund Balance 1,186,412.66 1,172,742.75 1,220,348.61 1,124,322.74 1,002,962.13 944,990.07 946,695.34 Packet Pg. 30
Attachment: AB 1600 Impact Fee Rept. (2333 : FY 2020-2021 AB 1600 - Impact Fee Report) Description of Fee:

Fee Amount:

Detached Dwelling Unit (per unit) $2,856.84
Attached Dwelling Unit (per unit) $630.79
Business Uses (per square foot) $1.48
Beginning and Ending Balance:

Please reference fund worksheet.

Amount of Fees collected and interest earned:

Please reference fund worksheet.

Public Improvement, amount of fee used and total percentage of project cost:

Expenditures in FY 2020-2021 were for work done on a Youth Innovation Center Project and Community Center.

Identification of an approximate date by which construction of the public improvement will commence:

Funds not used will continue to be accumulated to community facilities in order to better serve the public.

Description of each interfund transfer of loan made from the account or fund:

None.

The amount of refunds made pursuant to subdivision (e) of Section 66001 and any allocations pursuant to subdivision (f) of Section 66001:

None.

Public Facilities Impact Mitigation Fees
Fiscal Year 2020-2021
Packet Pg. 31
Attachment: AB 1600 Impact Fee Rept. (2333 : FY 2020-2021 AB 1600 - Impact Fee Report) City of Gonzales
Public Facility Impact Fund
History
20/21 19/20 18/19 17/18 16/17 15/16 14/15 Total
Impact Fees 38,364.80 19,110.00 23,275.00 2,693.25 2,508.64 85,951.69 Interest Income 301.55 1,023.49 1,189.03 688.54 356.94 202.59 131.39 3,893.53 Other Income / Transfers -
Total Income 38,666.35 1,023.49 20,299.03 688.54 23,631.94 2,895.84 2,640.03 89,845.22 Departmental Expenses 1,775.92 1,775.92
Legal & Accounting -
Office Supplies -
Subscriptions & Train -
Engineering & Survey -
Maintenance Supplies 141.89 - - - - - -
Contractual Services 4,875.72 7,130.49 585.00 10,000.00 5,046.21 11,500.00 39,137.42 Liability Insurance -
Capital-Vehicles -
Capital-Equipment -
Capital-Improvements 7,454.55 7,454.55
Transfers to GF
Total Expenditures 6,793.53 7,130.49 585.00 10,000.00 12,500.76 - 11,500.00 48,367.89 Total Excess / <Deficit> 31,872.82 (6,107.00) 19,714.03 (9,311.46) 11,131.18 2,895.84 (8,859.97) 41,477.33 Beginning Fund Balance 68,069.65 74,176.65 54,462.62 63,774.08 52,642.90 49,747.06 58,607.03 Ending Fund Balance 99,942.47 68,069.65 74,176.65 54,462.62 63,774.08 52,642.90 49,747.06 Packet Pg. 32
Attachment: AB 1600 Impact Fee Rept. (2333 : FY 2020-2021 AB 1600 - Impact Fee Report) Description of Fee:

This fee was established to generate resources necessary to offset the proportional impacts of new development on the City's capital infrastructure. Specifically, this is for the proposed Community Center.

Fee Amount:

Detached Dwelling Unit (per unit) $1,984.88
Attached Dwelling Unit (per unit) $2,453.23
Mobile Home Dwelling Units (per unit) $2,593.31
Beginning and Ending Balance:

Please reference fund worksheet.

Amount of Fees collected and interest earned:

Please reference fund worksheet.

Public Improvement, amount of fee used and total percentage of project cost:

Expenditures in FY 2020-2021 were for work done on a Youth Innovation Center Project and Community Center.

Identification of an approximate date by which construction of the public improvement will commence:

Funds will be allowed to accumulate until there are sufficient resources to begin construction of the Community Center or other needed Community Facility. It is anticipated that this project will be done with a combination of impact fees, grants, and private donations.

Description of each interfund transfer of loan made from the account or fund:

None.

The amount of refunds made pursuant to subdivision (e) of Section 66001 and any allocations pursuant to subdivision (f) of Section 66001:

None.

Public Use Facilities Mitigation Fees
Fiscal Year 2020-2021
Packet Pg. 33
Attachment: AB 1600 Impact Fee Rept. (2333 : FY 2020-2021 AB 1600 - Impact Fee Report) City of Gonzales
Public Uses Mitigation Impact Fees
History
20/21 19/20 18/19 17/18 16/17 15/16 14/15 Total
Impact Fees 1,693.83 1,693.83
Interest Income 66.66 326.86 379.79 219.57 113.83 64.60 39.41 1,210.72 Other Income / Transfers -
Total Income 66.66 326.86 379.79 219.57 113.83 64.60 1,733.24 2,904.55 Departmental Expenses -
Legal & Accounting -
Office Supplies -
Engineering & Survey 1,140.00 1,140.00
Contractual Services 4,875.73 7,130.50 585.00 12,591.23 Liability Insurance -
Capital-Vehicles -
Capital-Equipment -
Transfers to GF -
Total Expenditures 6,015.73 7,130.50 585.00 - - - - 13,731.23 Total Excess / <Deficit> (5,949.07) (6,803.64) (205.21) 219.57 113.83 64.60 1,733.24 (10,826.68) Beginning Fund Balance 13,083.63 19,887.27 20,092.48 19,872.91 19,759.08 19,694.48 17,961.24 Ending Fund Balance 7,134.56 13,083.63 19,887.27 20,092.48 19,872.91 19,759.08 19,694.48 Packet Pg. 34
Attachment: AB 1600 Impact Fee Rept. (2333 : FY 2020-2021 AB 1600 - Impact Fee Report) Description of Fee:

This fee was established to generate resources necessary to offset the proportional impacts of new development on the City's capital infrastructure. Specifically, the capital infrastructure called for by this fee are Aquatic Facilities.

Fee Amount:

Detached Dwelling Unit (per unit) $1,590.35
Attached Dwelling Unit (per unit) $1,965.32
Mobile Home Dwelling Units (per unit) $2,076.75
Beginning and Ending Balance:

Please reference fund worksheet.

Amount of Fees collected and interest earned:

Please reference fund worksheet.

Public Improvement, amount of fee used and total percentage of project cost:

There were no expenditures in FY 2020-2021.

Identification of an approximate date by which construction of the public improvement will commence:

With the significant upgrade to the Community Swimming Pool completed in the Summer of 2016, any further funds will be allowed to accumulate until the next significant upgrade or replacement of the pool.

Description of each interfund transfer of loan made from the account or fund:

None.

The amount of refunds made pursuant to subdivision (e) of Section 66001 and any allocations pursuant to subdivision (f) of Section 66001:

None.

Aquatics Facilities Mitigation Fees
Fiscal Year 2020-2021
Packet Pg. 35
Attachment: AB 1600 Impact Fee Rept. (2333 : FY 2020-2021 AB 1600 - Impact Fee Report) City of Gonzales
Aquatic Facilities Mitigation Impact Fees
History
20/21 19/20 18/19 17/18 16/17 15/16 14/15 Total
Impact Fees 1,357.14 1,357.14
Interest Income 379.86 379.86
Other Income / Transfers -
Total Income - - 379.86 - - - 1,357.14 1,737.00
Departmental Expenses -
Legal & Accounting -
Maintenance Supplies -
Engineering & Survey -
Contractual Services 1,737.00 1,737.00
Liability Insurance -
Capital-Vehicles -
Capital-Improvements -
Transfers to GF -
Total Expenditures - - 1,737.00 - - - - 1,737.00
Total Excess / <Deficit> - - (1,357.14) - - - 1,357.14 - Beginning Fund Balance - - 1,357.14 1,357.14 1,357.14 1,357.14 - Ending Fund Balance - - - 1,357.14 1,357.14 1,357.14 1,357.14 Packet Pg. 36
Attachment: AB 1600 Impact Fee Rept. (2333 : FY 2020-2021 AB 1600 - Impact Fee Report) Description of Fee:

This fee was established to generate resources necessary to offset the proportional impacts of new development on the City's capital infrastructure.

Specifically, this includes animal control facilities, vehicles, and equipment.

Fee Amount:

Detached Dwelling Unit (per unit) $198.77
Attached Dwelling Unit (per unit) $198.77
Mobile Home Dwelling Units (per unit) $198.77
Beginning and Ending Balance:

Please reference fund worksheet.

Amount of Fees collected and interest earned:

Please reference fund worksheet.

Public Improvement, amount of fee used and total percentage of project cost:

There were no expenditures in FY 2020-2021.

Identification of an approximate date by which construction of the public improvement will commence:

This fund currently has no resources. As development begins again, funds will be accumulated until there are sufficient resources to construct a larger animal holding facility to service the City as it grows. It is anticipated that this project will be done with a combination of impact fees, grants, and private donations.

Description of each interfund transfer of loan made from the account or fund:

None.

The amount of refunds made pursuant to subdivision (e) of Section 66001 and any allocations pursuant to subdivision (f) of Section 66001:

None.

Animal Control Facilities Mitigation Fees
Fiscal Year 2020-2021
Packet Pg. 37
Attachment: AB 1600 Impact Fee Rept. (2333 : FY 2020-2021 AB 1600 - Impact Fee Report) City of Gonzales
Animal Control Facilities Mitigation Impact Fees
History
20/21 19/20 18/19 17/18 16/17 15/16 14/15 Total
Impact Fees 172.23 172.23
Interest Income -
Other Income / Transfers 412.77 412.77
Total Income - - 412.77 - - - 172.23 585.00
Departmental Expenses -
Legal & Accounting -
Office Supplies -
Engineering & Survey -
Contractual Services 585.00 585.00
Maintenance Supplies
Liability Insurance -
Capital-Improvements -
Capital-Equipment -
Transfers to GF -
Total Expenditures - - 585.00 - - - - 585.00
Total Excess / <Deficit> - - (172.23) - - - 172.23 -
Beginning Fund Balance - - 172.23 172.23 172.23 172.23 - Ending Fund Balance - - - 172.23 172.23 172.23 172.23
Packet Pg. 38
Attachment: AB 1600 Impact Fee Rept. (2333 : FY 2020-2021 AB 1600 - Impact Fee Report) Description of Fee:

This fee was established to generate resources necessary to offset the proportional impacts of new development on the City's capital infrastructure. Specifically, this includes storm drainage facilities, master plan, retention ponds, distribution system (lines) drainage improvements, and percolation
ponds.

Fee Amount:

Detached Dwelling Unit (per unit) $2,281.59
Attached Dwelling Unit (per unit) $810.23
Mobile Home Dwelling Units (per unit) $153.61
Commercial Lodging Units (per unit) $501.51
Commercial Office Uses (per square foot) $1.01
Industrial Uses (per square foot) $1.26
Beginning and Ending Balance:

Please reference fund worksheet.

Amount of Fees collected and interest earned:

Please reference fund worksheet.

Public Improvement, amount of fee used and total percentage of project cost:

The minor expenditures incurred in FY 2020-2021 were for work on the impact fees and analysis on the existing storm drainage system.

Identification of an approximate date by which construction of the public improvement will commence:

The City will need to take a close look at this Fund and how revenues are generated because it will not be able to keep up with expected activity based on ever increase regulations, and requirements from the State.

Description of each interfund transfer of loan made from the account or fund:

None.

The amount of refunds made pursuant to subdivision (e) of Section 66001 and any allocations pursuant to subdivision (f) of Section 66001:

None.

Storm Drainage Facilities Impact Fees
Fiscal Year 2020-2021
Packet Pg. 39
Attachment: AB 1600 Impact Fee Rept. (2333 : FY 2020-2021 AB 1600 - Impact Fee Report) City of Gonzales
Storm Drainage Impact Fees
History
20/21 19/20 18/19 17/18 16/17 15/16 14/15 Total
Impact Fees 31,802.40 33,950.00 1,782.00 131.08 67,665.48 Interest Income 16.78 163.68 195.23 289.67 665.36
Other Income / Transfers -
Total Income 31,802.40 - 33,950.00 16.78 163.68 1,977.23 420.75 68,330.84 Departmental Expenses -
Legal & Accounting -
Office Supplies -
Engineering & Survey 10,792.50 3,225.00 35,791.25 54,190.00 4,630.00 108,628.75 Contractual Services 4,875.74 7,130.19 585.00 4,579.00 17,169.93 Liability Insurance -
Capital-Vehicles -
Capital-Equipment -
Transfers to GF -
Total Expenditures 15,668.24 10,355.19 585.00 - 35,791.25 58,769.00 4,630.00 125,798.68 Total Excess / <Deficit> 16,134.16 (10,355.19) 33,365.00 16.78 (35,627.57) (56,791.77) (4,209.25) (57,467.84) Beginning Fund Balance 21,156.50 31,511.69 (1,853.31) (1,870.09) 33,757.48 90,549.25 94,758.50 Ending Fund Balance 37,290.66 21,156.50 31,511.69 (1,853.31) (1,870.09) 33,757.48 90,549.25 Packet Pg. 40
Attachment: AB 1600 Impact Fee Rept. (2333 : FY 2020-2021 AB 1600 - Impact Fee Report) Description of Fee:

This fee was established to generate resources necessary to offset the proportional impacts of new development on the City's capital infrastructure.

Specifically, this includes the acquisition of parkland, recreational facilities, equipment, and vehicles. Parks would include, but not be limited to, the development of neighborhood and community sport parks.

Fee Amount:

Parkland
Land Acquisition Fee (In-Lieu Fee)
In those cases where land dedication for parkland and for open space is not required by the City, in lieu fees shall be paid as follows:

Detached Dwelling Unit (per unit) $4,763.45
Attached Dwelling Unit (per unit) $5,888.41
Mobile Home Dwelling Unit (per unit) $6,224.24
Park Construction Fee:

The park construction fee will be charged to all residential developments regardless of whether park land has been dedicated or a land acquisition in-lieu fee has peen paid:

Detached Dwelling Unit (per unit) $7,051.01
Attached Dwelling Unit (per unit) $8,716.67
Mobile Home Dwelling Unit (per unit) $9,213.64
Beginning and Ending Balance:

Please reference fund worksheet.

Amount of Fees collected and interest earned:

Please reference fund worksheet.

Public Improvement, amount of fee used and total percentage of project cost:

There were no expenditures in this Fund in FY 2020-2021.

Identification of an approximate date by which construction of the public improvement will commence:

There are no expenditures planned for FY 2021-2022. Funds will be allowed to accumulate to improve existing parks or construct new parks as residential development occurs.

Description of each interfund transfer of loan made from the account or fund:

None.

The amount of refunds made pursuant to subdivision (e) of Section 66001 and any allocations pursuant to subdivision (f) of Section 66001:

None.

Parkland and Park Facilities Impact Fees
Fiscal Year 2020-2021
Packet Pg. 41
Attachment: AB 1600 Impact Fee Rept. (2333 : FY 2020-2021 AB 1600 - Impact Fee Report) City of Gonzales
Park Impact Fees
History
20/21 19/20 18/19 17/18 16/17 15/16 14/15 Total
Impact Fees 10,082.05 10,082.05
Interest Income 59.88 99.75 114.32 273.95
Other Income / Transfers -
Total Income - - - - 59.88 99.75 10,196.37 10,356.00
Departmental Expenses -
Legal & Accounting -
Office Supplies -
Maintenance Supplies 158.35 158.35
Subscriptions & Training -
Oils & Lubricants -
Engineering & Survey 51,150.00 3,410.00 54,560.00
Contractual Services 585.00 - 585.00
Advertising -
Liability Insurance -
Capital-Vehicles -
Capital-Equipment -
Capital-Improvements - - - - - - - -
Transfers to GF -
Total Expenditures - - 743.35 - - 51,150.00 3,410.00 55,303.35 Total Excess / <Deficit> - - (743.35) - 59.88 (51,050.25) 6,786.37 (44,947.35) Beginning Fund Balance 1,998.54 1,998.54 2,741.89 2,741.89 2,682.01 53,732.26 46,945.89 Ending Fund Balance 1,998.54 1,998.54 1,998.54 2,741.89 2,741.89 2,682.01 53,732.26 Packet Pg. 42
Attachment: AB 1600 Impact Fee Rept. (2333 : FY 2020-2021 AB 1600 - Impact Fee Report) City of Gonzales

COMMUNITY ENGAGEMENT & STRATEGIC

PARTNERSHIPS

STAFF REPORT
TO: Honorable Mayor Rios and City Council
DATE: February 7, 2022
FROM: Carmen Gil, Community Engagement & Strat. Partnership Dir.

THROUGH: René L. Mendez, City Manager
SUBJECT: Agreement Between the City of Gonzales and the Community Foundation for Monterey County for the HotSpot Loan Program

RECOMMENDATION
It is recommended that the City Council approve an Agreement between the City of Gonzales and the Community Foundation for Monterey County (Community Foundation) for the HotSpot Loan Program.

This Agreement would allow the Community Foundation to continue lending 100 Hotspots previously loaned to the Health Department to the VIDA Community Health Workers so they can continue to support the community in the fight against COVID-19. Each Hotspot would incur a cost of $15 per month and the Community Foundation would be responsible for covering that cost and paying the City of Gonzales for its use.

BACKGROUND
The City has been partnering with the County Health Department on the HotSpot Loan Program since mid-2020. At that time, County Health Department borrowed 300 HotSpots to distribute through their library system so that the community could have access to Wi-Fi and continue with distance learning.

Since then, they returned 200 and decided to keep 100 of them to have the VIDA Community Health Workers use them to connect via Wi-Fi when they are out in the community conducting COVID-19 testing. The County Health Department and the Community Foundation are partners in the VIDA project and at the end of 2021, it was decided that the Community Foundation would be the one to continue the contract with the City of Gonzales for the HotSpots that the VIDA team is utilizing.

AGENDA
ITEM
10 Packet Pg. 43
With the help of the Wi-Fi HotSpots, the VIDA Community Health Workers are able to connect and perform their COVID-19 testing all across the County. This technology has allowed them to work remotely, be flexible and more efficient in their work.

REVIEW AND ANALYSIS
If the City were not to continue with this loan program, the Community Health Workers’ work would be compromised as they need to connect to Wi-Fi to provide test results to the public. The VIDA team would have a hard time accessing HotSpots at this time and restarting with new HotSpots in the middle of the project, would create an unnecessary burden on everyone.

Moreover, the City of Gonzales is part of the VIDA project, and that collaboration has been a tremendous support for our community. Because of this, we want to continue to support the program in any way that we can, and this is one of the ways that we can continue to be good partners and support those who are working to fight COVID-19 throughout the County.

Duties and Commitments
The Agreement between the City and the Community Foundation allows the Community Foundation to continue to allow the VIDA Community Healthcare Workers to continue utilizing the HotSpots and continue being a major asset to the community at-large.

The Community Foundation will be responsible for covering the monthly fee of $15 per HotSpot per month for the 100 HotSpots.

Explain Recommendation and How it Supports the Vision
Gonzales will continue to be a safe, clean, family-friendly community, diverse in its heritage, and committed to working collaboratively to preserve and retain its small town charm.

Explain: This partnership will have a ripple effect across the entire County as it will allow the Community Health Workers to continue their efforts in the fight against the pandemic.

Explain: Please see explanation above for the Vision.

City services will be delivered in a cost-effective, respectful, and friendly manner to insure the safety and well being of the residents and the promotion of business, recreational, housing and employment opportunities in an environmentally sustainable manner.

Explain: Please see explanation above for the Vision.

Strong fiscal policies allow us to provide appropriate infrastructure for:
• Public Safety X Yes No N/A
• Housing Yes No N/A
• Recreation Yes No N/A
• Environment X Yes No N/A
Packet Pg. 44
• Education X Yes No N/A
Explain: Please see explanation above for the Vision.

ALTERNATIVES
Ending this partnership will create an unnecessary burden for the team of Community Health Workers who are working hard to help us all combat the pandemic. Without access to the HotSpots, COVID-19 testing sites across the County would be reduced and potentially stopped until a new method of Wi-Fi connection is established.

BUDGET IMPACT
This program will allow the City to continue offsetting some of the T-Mobile HotSpot program costs at the rate of $15 per HotSpot per month of use.

CONCLUSION
It is recommended that the City Council approve an Agreement between the City of Gonzales and the Community Foundation for Monterey County for the HotSpot Loan Program.

Attachments:

1. Agreement with CFMC

2. VIDA Lending Agreement
Packet Pg. 45

Page 1 of 2 ends

AGREEMENT BETWEEN THE CITY OF GONZALES AND

THE COMMUNITY FOUNDATION FOR MONTEREY COUNTY
This Agreement, for sharing T-Mobile “hotspot devices” is between the City of Gonzales and the Community Foundation for Monterey County (Community Foundation) (together sometimes referred as the “Parties”) from January 1, 2022 to December 31, 2022 for a period of 1 retroactive month for the month of January; and WHEREAS, the City of Gonzales purchased 2,000 hotspots at the end of 2019 and started handing them out to the public at the start of 2020 before the COVID-19 Pandemic; and WHEREAS, the lockdowns of 2020 and the need for distance learning made us think outside the box and look at creative ways to still be effective and even pushed us to be more collaborative and support other entities with the surplus of hotspots that we now owned; and WHEREAS, in January of 2021 the City of Gonzales after starting our own Community Health Worker program to aid the fight against the Pandemic joined forces with the Health Department and the Community Foundation for Monterey County and became part of the VIDA project; and
WHEREAS, one of the needs of the VIDA Community Health Workers was to have easy access to wifi services; and
WHEREAS, Community Health Workers from the VIDA project were already using City of Gonzales Hotspots provided to them through a contract with the Monterey County Health Department; and
WHEREAS, the Community Foundation for Monterey County thought it was important to continue to provide access to broadband so that the Community Health Workers could continue doing their work to combat the Pandemic across the County; and WHEREAS, the City of Gonzales, the County and the Community Foundation, among others are working in partnership to support the work of the Community Health Workers; and WHEREAS, the City of Gonzales agrees to continue lending the Community Foundation for Monterey County 100 Hotspots so that the VIDA Community Health Workers can continue to have access to wifi services wherever they go; and
NOW THEREFORE, in mutual consideration of the covenants, terms, and conditions set forth herein, the Parties agree as follows:
• That the City of Gonzales will lend 100 “hotspot” devices to the Community Foundation for Monterey County starting January 1, 2022 through December 31, 2022;
• During this period, the Community Foundation for Monterey County will pay a fee of $15 per month, per “hotspot” until the program ends or until December 31, 2022 (whichever comes first) to the City of Gonzales;
Packet Pg. 46
Attachment: Agreement with CFMC (2327 : Agreement with CFMC for HotSpot Loan Program)

Page 2 of 2 ends

• The Community Foundation for Monterey County will utilize a Technology Lending Equipment Agreement (Attachment A) to enroll and deploy the “hotspot” and will provide a copy of said Agreement to the City of Gonzales to be used for tracking purposes;
• This Agreement shall be retroactive to January 1, 2022 and shall remain in effect until December 31, 2022.

IN WITNESS WHEREOF, this Agreement is made on February 7, 2022 between the City of Gonzales and the Community Foundation for Monterey County.

CITY OF GONZALES
City Manager: Dated:

René L. Mendez

COMMUNITY FOUNDATION FOR MONTEREY COUNTY
President/CEO: Dated:

Dan Baldwin
Packet Pg. 47
Attachment: Agreement with CFMC (2327 : Agreement with CFMC for HotSpot Loan Program) Exhibit A
VIDA Wi-Fi Hotspot Lending Agreement
Full Name of Borrower (Print clearly): Phone
______________________________________ ____________________________ Organization: Kit #: Zip Code:
_______________________________ __________ ____________ I am the Community Health Worker checking out this device. I agree to take full responsibility for the VIDA Wi-Fi Hotspot kit, including care and appropriate use of the equipment. By signing this document, I accept the following terms of use:

1. I work with the organization listed above.

2. I understand that the loan for the Hotspot kit is through March 30, 2022, and I need to return the Hotspot on or before the specified date. I cannot renew the Hotspot.

3. I will return the Hotspot to my organization CHW Coordinator.

4. If I return the device 2 weeks late, I will be charged the full replacement cost of the Hotspot Kit which is $50.

5. I will not use or let anyone use the Hotspot device for any illegal activity including:
transmitting material harmful to minors, harassing others online or downloading copyrighted material. I understand that illegal use of this device may be punishable by law.

VIDA will not be held liable.

6. I understand that Wi-Fi connections are not guaranteed to be secure. I accept responsibility for any information, including personally identifiable information I transmit while using this device.

7. I will notify my CHW Coordinator immediately if I have lost the Hotspot device.

VIDA Wi-Fi Hotspot Kit and Replacement costs:

Wi-Fi Hotspot device (or entire kit) $ 50
Power plug $ 10
USB cable $ 5
Vinyl bag $ 5
_______________________________________ ______________________________________ Borrower’s Signature Date
Packet Pg. 48
Attachment: VIDA Lending Agreement (2327 : Agreement with CFMC for HotSpot Loan Program) Exhibit A
Acuerdo de Préstamo de Hotspot Wi-Fi de VIDA
Nombre Completo del Prestatario (Claramente) Telefono
______________________________________ _________________________ Organización Kit #: Código Postal:
__________________________ _____________ ___________________________ Soy el trabajador de salud de la comunidad que toma prestado este dispositivo. Acepto la responsabilidad total del kit de Hotspot Wi-Fi de VIDA, incluyendo el cuidado y el uso adecuado del equipo. Al firmar este documento, acepto los siguientes términos de uso:

1. Soy trabajo con la organización mencionada anteriormente.

2. Entiendo que el préstamo para el kit Hotspot es el 30 de marzo de 2022 y necesito regresar el Hotspot en la fecha especificada o antes. No puedo renovar el Hotspot.

Devolveré el Hotspot al coordinador de CHW de mi organización.

3. Si regreso el dispositivo 2 semanas tarde, se me cobrará el costo total de reemplazo del Hotspot kit, que es de $50.

4. No usaré ni permitiré que nadie use el dispositivo Hotspot para ninguna actividad ilegal, incluyendo: transmitir material dañino para menores, acosar a otros en línea o descargar material con derechos de autor. Entiendo que el uso ilegal de este dispositivo puede ser castigado por la ley. VIDA no se hace responsable.

5. Entiendo que no se garantiza que las conexiones Wi-Fi sean seguras. Acepto la responsabilidad de cualquier información, incluyendo la información de identificación personal que transmita mientras uso este dispositivo.

6. Notificaré al coordinador de CHW de mi organización de inmediato si he perdido el dispositivo Hotspot llamando.

Costos de reemplazo de las piezas del kit de Hotspot Wi-Fi de VIDA:

Dispositivo de Hotspot (o kit completo) $ 50
Enchufe $ 10
Cable USB $ 5
Bolsa de Vinilo $ 5
_______________________________________ ______________________________________ Firma del Prestatario Fecha
Packet Pg. 49
Attachment: VIDA Lending Agreement (2327 : Agreement with CFMC for HotSpot Loan Program) City of Gonzales

COMMUNITY ENGAGEMENT & STRATEGIC

PARTNERSHIPS

STAFF REPORT
TO: Honorable Mayor Rios and City Council
DATE: February 7, 2022
FROM: Carmen Gil, Community Engagement & Strat. Partnership Dir.

THROUGH: René L. Mendez, City Manager
SUBJECT: Appoint Jonathan Bohorquez to the Measure K Committee

RECOMMENDATION
It is recommended that the City Council appoint Jonathan Bohorquez to the Measure K Committee.

BACKGROUND
The Measure K Committee currently has two openings. Jonathan Bohorquez, an outstanding member of the community who has previously served on other City committees and currently works for CHISPA, submitted his application for consideration and is being put forth by the committee for Council approval. (See application attached as Exhibit A).

REVIEW AND ANALYSIS
The Measure K Committee was formed in 2014 with the passage of a one-half percent (0.5%) transactions and use tax (TUT). With its passage came the formation of a 7-member oversight committee to ensure fund transparency. For accountability purposes it is imperative that we do our best to keep a full committee at any given time. With Jonathan Bohorquez’ appointment we will still have another seat left to fill.

Duties and Commitments
The Measure K Committee is responsible for the oversight of the TUT funds, they make budget recommendations to the Council on how to prioritize spending it, as well as oversee the Community Action Grants program.

AGENDA
ITEM
11 Packet Pg. 50
How Recommendation Supports the Vision
Gonzales will continue to be a safe, clean, family-friendly community, diverse in its heritage, and committed to working collaboratively to preserve and retain its small town charm.

Explain: The Measure K Committee works to support the City’s vision by ensuring that TUT funding expenditures are aligned with the City’s vision and mission.

Explain: Please see explanation above for the Mission.

Explain: Please see explanation above for the Vision.

Strong fiscal policies allow us to provide appropriate infrastructure for:
• Public Safety X Yes No N/A
• Housing X Yes No N/A
• Recreation X Yes No N/A
• Environment X Yes No N/A
• Education X Yes No N/A
Explain: Measure K (TUT) funding can support a variety of programs and projects that pertain to all of the policies mentioned above.

BUDGET IMPACT
There is no impact to the budget.

CONCLUSION
It is recommended that the City Council appoint Jonathan Bohorquez to the Measure K Committee.

Attachments:

1. Application
Packet Pg. 51

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Attachment: Application (2330 : Appoint Jonathan Bohorquez to the Measure K Committee) City of Gonzales

PUBLIC WORKS / CITY ENGINEER DEPARTMENT

STAFF REPORT
TO: Honorable Mayor Rios and City Council
DATE: February 7, 2022
FROM: Patrick Dobbins, Public Works Director/City Engineer THROUGH: René L. Mendez, City Manager
SUBJECT: Resolution No.2022-11 Extending the Expiration Date for the Tentative Parcel Map for the RC Farms Minor Subdivision by One Year

RECOMMENDATION
It is Recommended that City Council Adopt Resolution No. 2022-11, A Resolution of the City Council of the City of Gonzales extending the expiration date for the Tentative Parcel Map for the RC Farms Minor Subdivision by one year.

BACKGROUND
The Tentative Parcel Map for the RC Farms Minor Subdivision was approved at the March 18, 2019 Gonzales City Council meeting. The applicant’s land surveyor has submitted the final map twice for City staff’s review and comments from the City Surveyor were returned to RC Farms’ land surveyor.

Due to unexpected changes in the ownership structure of the involved parcels, there has been a delay in City staff receiving final title reports from the applicant’s land surveyor to confirm who has the legal authority to sign the parcel map.

REVIEW & ANALYSIS
The State Subdivision Map Act provides for an initial two year period after a City Council’s approval of a tentative map during which the map document shall be finalized and presented for recordation with the County Recorder. At the March 1, 2021 City Council meeting, a one year extension for review and approval of the parcel map was approved.

Over the last four months, City staff has periodically contacted RC Farms and inquired about the ownership structure of the involved parcels and it’s our understanding this is nearly finalized. As the AGENDA
ITEM
12 Packet Pg. 53
tentative map will expire on March 1, 2022, City staff recommends the City Council approve a second one-year extension to provide additional time for RC Farms to resolve the outstanding title issue.

How Recommendation Supports the Vision
Gonzales will continue to be a safe, clean, family-friendly community, diverse in its heritage, and committed to working collaboratively to preserve and retain its small-town charm.

Explain: City staff has been proactive in coordinating with RC Farms to prevent the parcel map from expiring.

Explain how the Recommendation Directly Implements the Mission The City Council and Staff of the City of Gonzales will realize our Vision by providing the leadership, commitment and resources necessary to provide excellent services that enhance the quality of life of our diverse community. X Yes ____ No____ N/A
Explain: See Vision explanation above.

City services will be delivered in a cost-effective, respectful and friendly manner to insure the safety and well-being of the residents and the promotion of business, recreational, housing and employment opportunities in an environmentally sustainable manner. X Yes ____No ____ N/A Explain: See Vision explanation above.

ALTERNATIVES
Amend or modify staff recommendation.

BUDGET IMPACT
There is no budget impact associated with approving this time extension for the Tentative Map.

CONCLUSION
It is Recommended that City Council Adopt Resolution No. 2022-11, A Resolution of the City Council of the City of Gonzales extending the expiration date for the Tentative Parcel Map for the RC Farms Minor Subdivision by one year.

Attachments:

1. Resolution 2022-11
Packet Pg. 54
RESOLUTION 2021-11

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GONZALES

EXTENDING THE EXPIRATION DATE FOR THE TENTATIVE PARCEL MAP FOR

THE RC FARMS MINOR SUBDIVISION BY ONE YEAR
WHEREAS, the Gonzales City Council, by Resolution No. 2019-26, conditionally approved a Tentative Parcel Map (the “TM”) for the RC Farms Minor Subdivision (the “Project”) on March 18, 2019 for RC Farms (the Subdivider); whereby this TM, in accordance with California Government Code section 66452.6(a)(1), is scheduled to expire on March 1, 2022; and WHEREAS, Government Code Section 66452(e) and City of Gonzales Municipal Code Section 13.08.080 enable the City to extend the Project’s TM for one more year beyond the initial 24-month original TM approval period; and
WHEREAS, the City has been in contact with RC Farms and inquired about the ownership structure of the involved parcels; and
WHEREAS, a draft final map for the Project was submitted by the Subdivider to the City in 2019 and was reviewed by the City Surveyor with revisions and signatures needed to finalize it for City approval and recording; and
WHEREAS, the City Council deems it necessary to approve a second extension of the TM as provided by California Government Code section 66452.6(e) and the City of Gonzales Municipal Code.

NOW, THEREFORE, BE IT RESOLVED by the Gonzales City Council that the TM for the RC Farms Minor Subdivision is hereby granted a time extension of one more year commencing March 1, 2022, to expire on March 1, 2023.

PASSED AND ADOPTED by the City Council of City of Gonzales this 7 th day of
February 2022, by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:
_______________________________
Jose L. Rios, The Honorable Mayor
ATTEST:
____________________________
Mary Villegas, Deputy City Clerk
Packet Pg. 55
Attachment: Resolution 2022-11 (2329 : Resolution No.2022-11 Extending the Tent. Map Date for RC Farms) City of Gonzales

PUBLIC WORKS / CITY ENGINEER DEPARTMENT

STAFF REPORT
TO: Honorable Mayor Rios and City Council
DATE: February 7, 2022
FROM: Patrick Dobbins, Public Works Director/City Engineer THROUGH: René L. Mendez, City Manager
SUBJECT: Resolution No. 2022-12 Awarding the "City Hall & Police Generator Replacement Project" to Alltech Services

RECOMMENDATION
It is recommended that the City Council adopt Resolution No. 2022-12, A Resolution of the City Council of the City of Gonzales awarding the “City Hall & Police Department Generator Replacement Project” to Alltech Services, Rejecting All Other Bids, and Authorizing the City Manager to Execute a Contract with Alltech Services in the amount of $175,000 which includes a contingency budget of $17,775 for unanticipated field changes.

BACKGROUND
The back-up generators at City Hall and the Police Department are near the end of their service life. Last year, the City received a $150,000 grant from the California Office of Emergency Services to replace the generators. The current generator at the Police Building is undersized and provides a fraction of the power needed to operate the building during an outage. The new generator for the Police Department will be upsized to power most of the building during a power outage.

Replacement of the generator at the California Breeze Sewer Lift Station was added to the project as the original generator stopped working last year and a temporary trailer mounted generator is being used during power outages. Replacement of this generator will be funded by Sewer Impact monies.

REVIEW & ANALYSIS
The construction documents (plans and technical specifications) for the project were prepared by Tom Pinkerton of Fehr Engineering. This project was issued for bid on December 17th, and the bid documents were provided to the Central Coast Builders Exchange in Salinas and the Santa Clara/San Benito County AGENDA
ITEM
13 Packet Pg. 56
Builders for review by local contractors. Pre-bid site visits were held on January 4th and January 19th to allow interested bidders the opportunity to visit the three locations and ask questions.

On January 27th, the City received eight bids for the project. One of the bids was deemed nonresponsive as the bidder did not complete and submit any of the required forms from the City’s bid document. Bids were received from the following contractors:

BIDDER BID AMOUNT
1 Alltech Services $157,225
2 Kinyon Construction $188,401
3 Days Generator Service $191,005
4 Monterey Peninsula Engineers $275,000
5 Kies & Sons Construction $276,810
6 Coastal Electric $294,901
7 Lord’s Electric $322,000
City staff and Tom Pinkerton of Fehr Engineering reviewed the bids and determined that the lowest responsive and responsible bid was submitted by Alltech Services. The City received a Bid Protest letter from Kinyon Construction on January 31st. After reviewing the letter, the City Attorney notified Kinyon Construction that their protest was rejected for failure to establish any basis for a bid protest. The correspondence is attached to this staff report.

Staff is recommending the City Council award the construction contract for this project to Alltech Services and that the City Council reject the other submitted bids.

The schedule for the project is in the below table:

Explain: This project supports our Vision by making improvements to increase the resilience of City facilities during power outages.

Explain how the Recommendation Directly Implements the Mission Activity/Milestone Date/Time
Award Construction Contract at City Council Meeting February 7, 2022 Construction Contract Executed February 23, 2022
Preconstruction Meeting February 24, 2022
Equipment Procurement (estimated at 40 weeks) March 1, 2022 – October 30, 2022 Construction Nov 1, 2022 – Dec 15, 2022
Packet Pg. 57
The City Council and Staff of the City of Gonzales will realize our Vision by providing the leadership, commitment and resources necessary to provide excellent services that enhance the quality of life of our diverse community. X Yes ____ No____ N/A
Explain: Maintaining and improving the back-up power to City facilities enhances the community’s quality of life.

City services will be delivered in a cost-effective, respectful and friendly manner to insure the safety and well being of the residents and the promotion of business, recreational, housing and employment opportunities in an environmentally sustainable manner. X Yes ____No ____ N/A Explain: See Vision explanation above.

ALTERNATIVES

1. Direct staff to not construct this project.

2. Direct staff to re-advertise and re-bid the project.

3. Amend or modify staff recommendation.

BUDGET IMPACT
This contract will be funded with combination of grant funds from California Office of Emergency Services and Sewer Impact funds.

CONCLUSION
It is recommended that the City Council adopt Resolution No. 2022-12, A Resolution of the City Council of the City of Gonzales awarding the “City Hall & Police Department Generator Replacement Project” to Alltech Services, Rejecting All Other Bids, and Authorizing the City Manager to Execute a Contract with Alltech Services in the amount of $175,000 which includes a contingency budget of $17,775 for unanticipated field changes.

Attachments:

1. Bid Protest letter from Kinyon Construction

2. City Attorney's response letter to Kinyon Construction

3. Resolution 2022-12
Packet Pg. 58
Packet Pg. 59
Attachment: Bid Protest letter from Kinyon Construction (2328 : Resolution No. 2022-12 Awarding the "City Hall & Police Michael Rodriquez
Gonzales City Attorney
c: Rene Mendez, City Manager
Patrick Dobbins, Public Works Director/City Engineer
M A I N : 5 1 0 . 2 3 . 1 4 0 0 W W W . J A R V I S F A Y . C O M F A X : 5 1 0 . 2 3 8 . 1 4 0 4

L O C A L G O V E R N M E N T L A W
February 1, 2022
Kinyon Construction Inc.
1533 W. Betteravia Rd.

Santa Maria, CA 93455
RE: Bid Protest- Gonzales Lift Station Generator Replacement To Whom It May Concern:

The City of Gonzales acknowledges receipt of your “Bid Protest” dated January 28, 2022, received by the City on January 31, 2022. By this letter, the City rejects your protest on the grounds that it does not contain the basis for the rejection of any bid. The City thanks you for your interest in the above-referenced project.

Very truly yours,

J A R V I S F A Y G I B S O N , L L P
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Attachment: City Attorney's response letter to Kinyon Construction (2328 : Resolution No. 2022-12 Awarding the "City Hall & Police Generator

Page 1 of 2 ends

RESOLUTION NO. 2022-12

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GONZALES AWARDING THE “CITY HALL & POLICE DEPARTMENT GENERATOR REPLACEMENT PROJECT” TO

ALLTECH SERVICES, REJECTING ALL OTHER BIDS, AND AUTHORIZING THE CITY

MANAGER TO EXECUTE A CONTRACT WITH ALLTECH SERVICES IN THE AMOUNT OF $175,000 WHICH INCLUDES A CONTINGENCY BUDGET OF $17,775 FOR UNANTICIPATED

FIELD CHANGES
WHEREAS, the City issued the “City Hall & Police Department Generator Replacement Project” public bid on December 17, 2021; and WHEREAS, on January 27, 2022, the City received three bids for the Project, as follows:

BIDDER TOTAL
1 Alltech Services $157,225
2 Kinyon Construction $188,401
3 Days Generator Service $191,005
4 Monterey Peninsula Engineers $275,000
5 Kies & Sons Construction $276,810
6 Coastal Electric $294,901
7 Lord’s Electric $322,000
WHEREAS, City staff and Tom Pinkerton of Fehr Engineering reviewed the bids and determined that the lowest responsive and responsible bid was submitted by Alltech Services; and
WHEREAS funding for the “City Hall & Police Department Generator Replacement Project” is from the $150,000 Grant received from California Office of Emergency Services and the Sewer Impact funds.

NOW THEREFORE, BE IT HEREBY RESOLVED by the City Council of the City of Gonzales that Alltech Services submitted the lowest responsive and responsible bid for work associated with the City Hall & Police Department Generator Replacement Project, that the City accepts Alltech Services bid and that the construction contract is hereby awarded to Alltech Services and All other bids are rejected, and the City Manager is directed to notify all other bidders in writing of the City’s decision.

BE IT FURTHER RESOLVED that the City Manager is authorized and further directed to prepare and execute an appropriate contract with Alltech Services in the amount of $157,225 and establish a contingency budget of $17,775 for unanticipated field changes.

Packet Pg. 61
Attachment: Resolution 2022-12 (2328 : Resolution No. 2022-12 Awarding the "City Hall & Police Generator Replacement Project" to Alltech)

Page 2 of 2 ends

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Gonzales duly held on the 7
th day of February 2022, by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:
_______________________________
Jose L. Rios, The Honorable Mayor
ATTEST:
_____________________________
Mary Villegas, Deputy City Clerk
Packet Pg. 62
Attachment: Resolution 2022-12 (2328 : Resolution No. 2022-12 Awarding the "City Hall & Police Generator Replacement Project" to Alltech) City of Gonzales

PUBLIC WORKS / CITY ENGINEER DEPARTMENT

STAFF REPORT
TO: Honorable Mayor Rios and City Council
DATE: February 7, 2022
FROM: Patrick Dobbins, Public Works Director/City Engineer THROUGH: René L. Mendez, City Manager
SUBJECT: Resolution No. 2022-13 - Agreement with EMC Planning Group for the Preparation of CEQA/NEPA Documents for the Community Center Complex Project

RECOMMENDATION
It is recommended that the City Council adopt Resolution No. 2022-13, A Resolution of the City Council of the City of Gonzales Authorizing Execution of a $45,000 Agreement with EMC Planning Group for the Preparation of CEQA/NEPA Documents for the Community Center Complex Project and Amend the FY 2021/2022 City Budget by increasing the General Fund (Fund 100), Department 850 Measure X, Contractual Services - General (Object Code 624) by $45,000.

BACKGROUND
Design/Build delivery of the Community Center Complex is underway. The City is required to comply with the California Environmental Quality Act (CEQA) prior to approving the proposed project. The project is partially funded with Community Development Block Grant monies from the US Department of Housing and Urban Development (HUD), and therefore must also comply with National Environmental Policy Act (NEPA) requirements and HUD procedures for NEPA compliance.

In 2013, conceptual architectural drawings were prepared for the Community Center Project, along with the following Technical Studies:
• Geotechnical Investigation
• Environmental Site Assessment Phase I
• Environmental Site Assessment Phase II
• Site Civil drawings
AGENDA
ITEM
14 Packet Pg. 63
• Traffic and Parking Analysis
• Acoustic Study
• Photometric Lighting Study
These technical studies will be used or updated to support the CEQA/NEPA documents.

The Program Manager for the Community Center Complex (Swinerton Management & Consulting) prepared a Request for Proposal (RFP) for City staff’s review. The final RFP was issued on October 29, 2021 to eight consulting firms. Staff issued Addendum 1 and Addendum 2 to provide additional information on the project, including the Design Criteria materials presented at the December 6th City Council meeting.

Proposals were received by the January 20, 2022 deadline from the following consulting firms:
• EMC Planning Group, Monterey, CA
• LSA, San Luis Obispo, CA
• Rincon Consultants, Monterey, CA

REVIEW & ANALYSIS
City staff and staff with Swinerton Management & Consulting, reviewed the three proposals and concluded that EMC’s proposal was the most suitable proposal as they believe the project should qualify for a Class 32 In-Fill Development Project categorical exemption under CEQA Guidelines Section 15332.

This site was previously a County Housing Authority site with 24 dwelling units. So, the Community Center Project can be considered in-fill redevelopment of a previously occupied site. Class 32 under CEQA Guideline Section 15332 exempts projects characterized as in-fill development meeting the conditions described as follows.
(a) The project is consistent with the applicable general plan designation and all applicable general plan policies, as well as with applicable zoning designation and regulations. (b) The proposed development occurs within City limits on a project site of no more than five acres substantially surrounded by urban uses.
(c) The project site has no value as habitat for endangered, rare or threatened species. (d) Approval of the project would not result in any significant effects relating to traffic, noise, air quality, or water quality.
(e) The site can be adequately served by all required utilities and public services.

EMC’s scope of work will include:

1. Program Management

2. Technical Documentation
a. Transportation Evaluation
b. Environmental Noise Assessment
c. Biological Resources Analysis
d. Cultural Resources Analysis
e. Air Quality Analysis
f. Water Quality Analysis

3. Prepare necessary findings to support a categorical exemption addressing CEQA Guidelines Exemption Findings
Packet Pg. 64

4. Complete HUD’s Environmental Assessment Checklist and Environmental Assessment Worksheet

5. Attend the Planning Commission meeting when the CEQA/NEPA Documents are presented for approval
City staff reviewed the fee estimate from EMC Planning Group and staff recommends that the City Council authorize execution of an agreement with EMC Planning Group for the preparation of the CEQA/NEPA Documents for the Community Center Complex Project in an amount not-to-exceed $45,000.

Explain: Constructing a Community Center will provide residents with a facility for various public functions, arts & recreation programs for all ages, private events, and other activities which will enhance the quality of life of Gonzales residents and visitors.

Explain how the Recommendation Directly Implements the Mission The City Council and Staff of the City of Gonzales will realize our Vision by providing the leadership, commitment and resources necessary to provide excellent services that enhance the quality of life of our diverse community. X Yes ____ No____ N/A
Explain: Please see explanation above for the Mission.

ALTERNATIVES

1. Direct staff to seek additional proposals for this contract.

2. Amend or modify staff recommendation.

BUDGET IMPACT
EMC’s contract will be funded by Measure X and the other monies that will make up the funding for the Community Center Complex Project.

Packet Pg. 65

CONCLUSION
It is recommended that the City Council adopt Resolution No. 2022-13, A Resolution of the City Council of the City of Gonzales Authorizing Execution of a $45,000 Agreement with EMC Planning Group for the Preparation of CEQA/NEPA Documents for the Community Center Complex Project and Amend the FY 2021/2022 City Budget by increasing the General Fund (Fund 100), Department 850 Measure X, Contractual Services - General (Object Code 624) by $45,000.

Attachments:

1. Request for Proposal for Preparation of CEQA/NEPA Documents for the Community Center Complex Project

2. Resolution No. 2022-13

3. Agreement with EMC Planning Group
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Attachment: Request for Proposal for Preparation of CEQA/NEPA Documents for the Community Center Complex Project (2334 : Resolution

Page 2 of 5 ends

Request for Proposals for Professional Services

INTRODUCTION
The City of Gonzales is located 17 miles south of Salinas and is in the heart of the 90-mile long Salinas Valley. The City of Gonzales is called the Wine Capital of Monterey County and the 2020 Federal Census lists a population of 8,647. The city prides itself on being a net-importer of jobs due to the city’s Industrial Business Park attracting a variety of agricultural-related businesses. More information about the city can be found at our website: www.GonzalesCA.gov.

Project Scope:

The City of Gonzales is soliciting a Request for Proposal (RFP) from experienced and qualified planning and/or environmental consultants to provide California Environmental Quality Act and National Environmental Policy Act (“CEQA/NEPA”) services for the proposed Gonzales Community Center Complex project. The selected Consultant shall prepare the necessary and appropriate CEQA/NEPA document, assist with the public review period and adoption of the appropriate environmental documents for CEQA/NEPA clearance for the Gonzales Community Center Complex Project.

The scope of work may include, but is not limited to the following:
• Preparation of CEQA/NEPA documentation according to all applicable State and local requirements, including all notices, Initial Study, Negative Declaration (“ND”), Mitigated Negative Declaration (“MND”), Finding of No Significant Impact or the appropriate document deemed necessary. The consultant will incorporate public comments regarding the potential impacts and analyze ways in which any significant effects/impacts of the project might be avoided or mitigated, as required by CEQA/NEPA.
• Coordinationwith City staff, Swinerton Management & Consulting (Program and Construction Manager) and Others as required to fully comply with CEQA/NEPA requirements. • The Consultant will prepare, initiate and process applicable documentation as required for the appropriate level of environmental review including the Initial Study, Negative Declaration, and Mitigated Negative Declaration. The documentation will include initial studies, notices, technical reports, exhibits, draft and final documents, including findings, and other documentation that may be necessary, and studies as required in satisfactorily completing the CEQA/NEPA process. • The environmental consultant shall prepare the Initial Study checklist to determine the appropriate CEQA/NEPA documentation for the project. Unless otherwise recommended by the consultant, the format shall be based on the most current CEQA/NEPA requirements and checklist per the Governor’s Office of Planning and Research (OPR).
• Based on the Initial Study, the Consultant shall prepare either an Exemption, ND with or without Mitigation Measures (MND), or appropriate draft document suitable for compliance. • The Consultant will prepare necessary CEQA/NEPA findings for the final adoption of CEQA/NEPA documentation.

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Attachment: Request for Proposal for Preparation of CEQA/NEPA Documents for the Community Center Complex Project (2334 : Resolution

Page 3 of 5 ends

Project Background:

In 2021, the City retained Swinerton Management & Consulting (SMC) for program and Construction Management of the Community Center Complex. The project is partially funded with Community Development Block Grant monies and therefore must comply with CEQA/NEPA requirements. Group 4 Architects of South San Francisco is under contract to prepare the Design Criteria documents and to date, Group 4 has produced a number of conceptual layouts for the site.

On September 30, 2021, the City received pre-qualification packages from seven Design/Build Entities (DBEs). The City will shortlist three finalists to compete for the design/build contract, release the Council approved Design Criteria in early January 2022 to the three DBEs and will award an agreement to the winning DBE by June 2022.

Background documents are available at the project webpage https://gonzalesca.gov/engagedcommunity/gonzales-community-center-complex

PROPOSAL CONTENT AND REQUIREMENTS
Your Proposal should include the following:

Cover Letter - Provide the following information:

1. Firm name, office location(s), telephone numbers, and e-mail addresses of the main contact(s).

2. Staff person we can contact regarding the Proposal

3. Number of years the firm has performed related professional services

4. Type of organization: individual, partnership, corporation, other (please specify).

5. Indicate if your firm has any conflicts of interest related to your current contracts.

Technical Approach

1. Provide a detailed summary of the services your firmcan provide to the city

2. State why your firm is qualified for this contract

3. Describe how your firm will deliver the needed services Relevant Experience and Qualifications

1. Present your firm’s relevant experience similar in scope to those identified in this RFPwith public agencies.Include the magnitude of the contract scope and cost, the name of the agency these services were provided for, and contact information (address, phone, and email address) for the public agency’s project manager. The proposal should include relevant experience with at least five (5) different public agencies where these services were provided.

2. List of personnel along with their expertise and professional background.

3. Provide specific examples of how the firm has successfully prepared NEPA/CEQA documents for other public agencies. This includes: How does your firm adhere to agreed upon schedules?

4. Extensive knowledge of CEQA and NEPA, including preparation of initial studies, addendums, mitigated negative declarations, and EIRs.

5. Up-to-date knowledge about recent CEQA and NEPA case law and changes to requirements.

The Proposal shall be limited to 30 pages excluding the cover letter and resumes.

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Attachment: Request for Proposal for Preparation of CEQA/NEPA Documents for the Community Center Complex Project (2334 : Resolution

Page 4 of 5 ends

SCHEDULE
The RFP schedule is:

Milestone Date
Issue Request for Proposal 10/29/2021
Proposal Submittal Deadline 12/15/2021 at 4:00PM
City Staff reviews Proposals 12/20/2021
Approval of Professional Services Contract at City Council Meeting 1/10/2022 Draft Initial Study/ND with or w/o Mitigations/Findings 01/20/2022 to 04/04/2022 Adoption of final environmental document (Consultant shall agree to final adjusted dates during contract negotiations) By April 18, 2022 Provide two separate sealed envelopes (one for the Proposal and the other for the NTE Fee with Consultant Rate Schedule) inside one larger sealed envelope clearly labeled, “PROPOSALTO PROVIDE PROFESSIONAL ENVIRONMENTAL SERVICESFOR COMMUNITY CENTER COMPLEX.”

CONTRACT
The City’s standard consultant agreement is attached. Provide a statement of your ability to execute the city’s consultant agreement and include any desired revisions to the city agreement in the separate envelope transmitting the proposed NTE fee with Consultant Rate Schedule.

SELECTION PROCESS
City staff prefers firms with:

1. More than five years of providing the specified services

2. Knowledgeable staff with strong interpersonal skills

3. Depth of experienced staff

4. Local office in Monterey County

5. Timely invoicing in compliance with the executed agreement Proposals submitted by the deadline will be evaluated based upon qualifications, experience, ability to perform and understanding of the city’s project and staff expectations.

SUBMITTAL OF PROPOSAL
Deliver five printed and bound copies and PDF copies of the Proposal and the NTE Fee with Rate Schedule materials on a thumb drive of your Proposal to:

Patrick Dobbins, Public Works Director/City Engineer
City of Gonzales
PO Box 647
147 Fourth Street
Gonzales, CA 93926

CONTACT INFORMATION
Packet Pg. 70
Attachment: Request for Proposal for Preparation of CEQA/NEPA Documents for the Community Center Complex Project (2334 : Resolution Page
5 of 5
Questions regarding this RFP shall be directed to:

Robert Kagiyama, Project Executive
Swinerton Management & Consulting
2880 Lakeside Drive, Suite 300
Santa Clara, CA 95054
M 415.500.1108
[email protected]
Attachments

1. City’s Standard Consulting Agreement
Packet Pg. 71
Attachment: Request for Proposal for Preparation of CEQA/NEPA Documents for the Community Center Complex Project (2334 : Resolution RESOLUTION NO. 2022-13

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GONZALES AUTHORIZING EXECUTION OF A $45,000 AGREEMENT WITH EMC PLANNING

GROUP FOR THE PREPARATION OF CEQA/NEPA DOCUMENTS FOR THE COMMUNITY CENTER COMPLEX PROJECT AND AMEND THE FY 2021/22 CITY BUDGET BY INCREASING THE GENERAL FUND (FUND 100), DEPARTMENT 850 MEASURE X, CONTRACTUAL SERVICES - GENERAL (OBJECT CODE 624) BY $45,000 WHEREAS, Design/Build delivery of the Community Center Complex is underway and the project must comply with the California Environmental Quality Act (CEQA) and the National Environmental Policy Act (NEPA); and
WHEREAS, City staff issued a Request for Proposal on October 29, 2021 to eight consulting firms; and
WHEREAS, three proposals were received by the January 20, 2022 deadline; and WHEREAS, City staff reviewed the three submitted proposals and deemed EMC Planning Group to have provided the best proposal for the project; and NOW THEREFORE, BE IT HEREBY RESOLVED that the City Council of the City of Gonzales hereby awards a contract to EMC Planning Group to prepare the CEQA and NEPA documents for the Community Center Complex Project in an amount not to exceed $45,000.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Gonzales duly held on the 7
th day of February 2022, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

Jose L. Rios, The Honorable Mayor
ATTEST:

Mary Villegas, Deputy City Clerk
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CONSULTING SERVICES AGREEMENT BETWEEN THE CITY OF GONZALES AND EMC

PLANNING GROUP FOR PREPARATION OF CEQA/NEPA DOCUMENTS

FOR THE COMMUNITY CENTER COMPLEX PROJECT
THIS AGREEMENT for consulting services is made by and between the City of Gonzales ("City") and EMC Planning Group ("Consultant") (together sometimes referred to as the "Parties") as of February 7, 2022 (the "Effective Date").

Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Consultant shall provide to City the services described in the Scope of Work attached as Exhibit A at the time and place and in the manner specified therein. In the event of a conflict in or inconsistency between the terms of this Agreement and Exhibit A, the Agreement shall prevail.

1.1 Term of Services. The term of this Agreement shall begin on the Effective Date and shall end on December 30, 2023 and Consultant shall complete the work described in Exhibit A on or before that date, unless the term of the Agreement is otherwise terminated or extended, as provided for in Section 8. The time provided to Consultant to complete the services required by this Agreement shall not affect the City's right to terminate the Agreement, as referenced in Section 8.

1.2 Standard of Performance. Consultant shall perform all services required pursuant to this Agreement in the manner and according to the standards observed by a competent practitioner of the profession in which Consultant is engaged.

1.3 Assignment of Personnel. Consultant shall assign competent personnel to perform services pursuant to this Agreement. In the event that City, in its sole discretion, at any time during the term of this Agreement, desires the reassignment of any such persons, Consultant shall, immediately upon receiving notice from City of such desire of City, reassign such person or persons.

1.4 Time. Consultant shall devote such time to the performance of services pursuant to this Agreement as may be reasonably necessary to meet the standard of performance provided in Section 1.1 above and to satisfy Consultant's obligations hereunder.

Section 2. COMPENSATION. City hereby agrees to pay Consultant a sum not to exceed $50,000, notwithstanding any contrary indications that may be contained in Consultant's proposal, for services to be performed and reimbursable costs incurred under this Agreement. In the event of a conflict between this Agreement and Consultant's proposal, attached as Exhibit A, regarding the amount of compensation, the Agreement shall prevail. City shall pay Consultant for services rendered pursuant to this Agreement at the time and in the manner set forth herein. The payments specified below shall be the only payments from City to Consultant for services rendered pursuant to this Agreement. Consultant shall submit all invoices to City in the manner specified herein. Except as specifically authorized by City in writing, Consultant shall not bill City for duplicate services performed by more than one person.

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Consultant and City acknowledge and agree that compensation paid by City to Consultant under this Agreement is based upon Consultant's estimated costs of providing the services required hereunder, including salaries and benefits of employees and subcontractors of Consultant. Consequently, the parties further agree that compensation hereunder is intended to include the costs of contributions to any pensions and/or annuities to which Consultant and its employees, agents, and subcontractors may be eligible. City therefore has no responsibility for such contributions beyond compensation required under this Agreement.

2.1 Invoices. Consultant shall submit invoices, not more often than once a month during the term of this Agreement, based on the cost for services performed and reimbursable costs incurred prior to the invoice date. Invoices shall contain the following information:
 Serial identifications of invoices; i.e., Invoice No. 1 for the first invoice, etc.;  The beginning and ending dates of the billing period;  A Task Summary containing the original contract amount, the amount of prior billings, the total due this period, the balance available under the Agreement, and the percentage of completion;
 A copy of the applicable time entries or time sheets shall be submitted showing the name of the person doing the work, the hours spent by each person, a brief description of the work, and any reimbursable expense;
 The total number of hours of work performed under the Agreement by Consultant and each employee, agent, and subcontractor of Consultant performing services hereunder;
 Consultant shall give separate notice to the City when the total number of hours worked by Consultant and any individual employee, agent, or subcontractor of Consultant reaches or exceeds 800 hours within a 12-month period under this Agreement and any other agreement between Consultant and City. Such notice shall include an estimate of the time necessary to complete work described in Exhibit A and the estimate of time necessary to complete work under any other agreement between Consultant and City, if applicable.

2.2 Monthly Payment. City shall make payments, based on submitted invoices, for services satisfactorily performed, and for authorized reimbursable costs incurred. City shall have 30 days from the receipt of an invoice that complies with all of the requirements above to pay Consultant.

2.3 <<Not Used>>

2.4 Total Payment. City shall pay for the services to be rendered by Consultant pursuant to this Agreement. City shall not pay any additional sum for any expense or cost whatsoever incurred by Consultant in rendering services pursuant to this Agreement. City shall make no payment for any extra, further, or additional service pursuant to this Agreement.

In no event shall Consultant submit any invoice for an amount in excess of the maximum amount of compensation provided above either for a task or for the entire Agreement, Packet Pg. 74
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unless the Agreement is modified prior to the submission of such an invoice by a properly executed change order or amendment.

2.5 Hourly Fees. Fees for work performed by Consultant shall not exceed the amounts shown on the compensation schedule attached hereto as Exhibit B.

2.6 Reimbursable Expenses. Reimbursable expenses are included in the total authorized compensation provided under this Agreement.

Mark-up for subconsultants and other outside direct costs shall not exceed 7.50%.

2.7 Payment of Taxes. Consultant is solely responsible for the payment of employment taxes incurred under this Agreement and any federal or state taxes.

2.8 Payment upon Termination. In the event that the City or Consultant terminates this Agreement pursuant to Section 8, the City shall compensate the Consultant for all outstanding costs and reimbursable expenses incurred for work satisfactorily completed as of the date of written notice of termination. Consultant shall maintain adequate logs and timesheets to verify costs incurred to that date.

2.9 Authorization to Perform Services. The Consultant is not authorized to perform any services or incur any costs whatsoever under the terms of this Agreement until receipt of authorization from the Contract Administrator.

Section 3. FACILITIES AND EQUIPMENT. Consultant shall, at its sole cost and expense, provide all facilities and equipment that may be necessary to perform the services required by this Agreement.

Section 4. INSURANCE REQUIREMENTS. Consultant, at its own cost and expense, unless otherwise specified below, shall procure the types and amounts of insurance listed below against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work hereunder by the Consultant and its agents, representatives, employees, and subcontractors.

Consistent with the following provisions, Consultant shall provide proof satisfactory to City of such insurance that meets the requirements of this section and under forms of insurance satisfactory in all respects, and that such insurance is in effect prior to beginning work to the City.

Consultant shall maintain the insurance policies required by this section throughout the term of this Agreement. The cost of such insurance shall be included in the Consultant's bid. Consultant shall not allow any subcontractor to commence work on any subcontract until Consultant has obtained all insurance required herein for the subcontractor(s) and provided evidence that such insurance is in effect to City.

Verification of the required insurance shall be submitted and made part of this Agreement prior to execution. Consultant shall maintain all required insurance listed herein for the duration of this Agreement.

4.1 Workers' Compensation. Consultant shall, at its sole cost and expense, maintain Statutory Workers' Compensation Insurance and Employer's Liability Insurance for any and all persons employed directly or indirectly by Consultant. The Statutory Workers' Packet Pg. 75
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Compensation Insurance and Employer's Liability Insurance shall be provided with limits of not less than $1,000,000 per accident. In the alternative, Consultant may rely on a selfinsurance program to meet those requirements, but only if the program of self-insurance complies fully with the provisions of the California Labor Code. Determination of whether a self-insurance program meets the standards of the Labor Code shall be solely in the discretion of the Contract Administrator. The insurer, if insurance is provided, or the Consultant, if a program of self-insurance is provided, shall waive all rights of subrogation against the City and its officers, officials, employees, and volunteers for loss arising from work performed under this Agreement.

4.2 Commercial General and Automobile Liability Insurance.

4.2.1 General requirements. Consultant, at its own cost and expense, shall maintain commercial general and automobile liability insurance for the term of this Agreement in an amount not less than $1,000,000 per occurrence, combined single limit coverage for risks associated with the work contemplated by this Agreement. If a Commercial General Liability Insurance or an Automobile Liability form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, including death resulting therefrom, and damage to property resulting from activities contemplated under this Agreement, including the use of owned and non-owned automobiles.

4.2.2 Minimum scope of coverage. Commercial general coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001 (most recent edition) covering comprehensive General Liability on an "occurrence" basis. Automobile coverage shall be at least as broad as Insurance Services Office Automobile Liability form CA 0001, Code 1 (any auto). No endorsement shall be attached limiting the coverage.

4.2.3 Additional requirements. Each of the following shall be included in the insurance coverage or added as a certified endorsement to the policy:
a. The Insurance shall cover on an occurrence or an accident basis, and not on a claims-made basis.
b. City, its officers, officials, employees, and volunteers are to be covered as insureds as respects: liability arising out of work or operations performed by or on behalf of the Consultant; or automobiles owned, leased, hired, or borrowed by the Consultant.
c. For any claims related to this Agreement or the work hereunder, the Consultant's insurance covered shall be primary insurance as respects Packet Pg. 76
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the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Consultant's insurance and shall not contribute with it.
d. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled by either party, except after 30 days' prior written notice has been provided to the City.

4.3 Professional Liability Insurance.

4.3.1 General requirements. Consultant, at its own cost and expense, shall maintain for the period covered by this Agreement professional liability insurance for licensed professionals performing work pursuant to this Agreement in an amount not less than $1,000,000 covering the licensed professionals' errors and omissions. Any deductible or self-insured retention shall not exceed $150,000 per claim.

4.3.2 Claims-made limitations. The following provisions shall apply if the professional liability coverage is written on a claims-made form:
a. The retroactive date of the policy must be shown and must be before the date of the Agreement.
b. Insurance must be maintained and evidence of insurance must be provided for at least five years after completion of the Agreement or the work, so long as commercially available at reasonable rates. c. If coverage is canceled or not renewed and it is not replaced with another claims-made policy form with a retroactive date that precedes the date of this Agreement, Consultant shall purchase an extended period coverage for a minimum of five years after completion of work under this Agreement.
d. A copy of the claim reporting requirements must be submitted to the City for review prior to the commencement of any work under this Agreement.

4.3.3 Additional Requirements. A certified endorsement to include contractual liability shall be included in the policy.

4.4 All Policies Requirements.

4.4.1 Acceptability of insurers. All insurance required by this section is to be placed with insurers with a Bests' rating of no less than A:VII.

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4.4.2 Verification of coverage. Prior to beginning any work under this Agreement, Consultant shall furnish City with complete copies of all policies delivered to Consultant by the insurer, including complete copies of all endorsements attached to those policies. All copies of policies and certified endorsements shall show the signature of a person authorized by that insurer to bind coverage on its behalf. If the City does not receive the required insurance documents prior to the Consultant beginning work, it shall not waive the Consultant's obligation to provide them. The City reserves the right to require complete copies of all required insurance policies at any time.

4.4.3 Deductibles and Self-Insured Retentions. Consultant shall disclose to and obtain the written approval of City for the self-insured retentions and deductibles before beginning any of the services or work called for by any term of this Agreement. At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its officers, employees, and volunteers; or the Consultant shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration and defense expenses.

4.4.4 Wasting Policies. No policy required by this Section 4 shall include a "wasting" policy limit (i.e., limit that is eroded by the cost of defense).

4.4.5 Waiver of Subrogation. Consultant hereby agrees to waive subrogation which any insurer or contractor may require from vendor by virtue of the payment of any loss. Consultant agrees to obtain any endorsements that may be necessary to affect this waiver of subrogation.

The Workers' Compensation policy shall be endorsed with a waiver of subrogation in favor of the entity for all work performed by the consultant, its employees, agents, and subcontractors.

4.4.6 Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein.

4.5 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option exercise any of the following remedies, which are alternatives to other remedies City may have and are not the exclusive remedy for Consultant's breach:
 Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement;
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 Order Consultant to stop work under this Agreement or withhold any payment that becomes due to Consultant hereunder, or both stop work and withhold any payment, until Consultant demonstrates compliance with the requirements hereof; and/or  Terminate this Agreement.

Section 5. INDEMNIFICATION AND CONSULTANT'S RESPONSIBILITIES. Consultant shall, to the fullest extent allowed by law, with respect to all Services performed in connection with this Agreement, defend with counsel acceptable to City, indemnify, and hold City, its officers, employees, agents, and volunteers, harmless from and against any and all claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, ("Claims"). Consultant will bear all losses, costs, damages, expense and liability of every kind, nature and description that arise out of, pertain to, or relate to such Claims, whether directly or indirectly ("Liability"). Such obligations to defend, hold harmless and indemnify the City shall not apply to the extent that such Liabilities are caused by the sole negligence, active negligence, or willful misconduct of the City.

With respect to third party claims against the Consultant, the Consultant waives any and all rights of any type of express or implied indemnity against the Indemnitees.

Notwithstanding the forgoing, to the extent this Agreement is a "construction contract" as defined by California Civil Code section 2783, as may be amended from time to time, such duties of Consultant to indemnify shall not apply when to do so would be prohibited by California Civil Code Section 2782.

Section 6. STATUS OF CONSULTANT.

6.1 Independent Contractor. At all times during the term of this Agreement, Consultant shall be an independent contractor and shall not be an employee of City. City shall have the right to control Consultant only insofar as the results of Consultant's services rendered pursuant to this Agreement and assignment of personnel pursuant to Subparagraph 1.3; however, otherwise City shall not have the right to control the means by which Consultant accomplishes services rendered pursuant to this Agreement. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any and all claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in the California Public Employees Retirement System (PERS) as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits.

6.2 Consultant Not an Agent. Except as City may specify in writing, Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. Consultant shall have no authority, express or implied, pursuant to this Agreement to bind City to any obligation whatsoever.

Section 7. LEGAL REQUIREMENTS.

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7.1 Governing Law. The laws of the State of California shall govern this Agreement.

7.2 Compliance with Applicable Laws. Consultant and any subcontractors shall comply with all laws and regulations applicable to the performance of the work hereunder, including but not limited to, the California Building Code, the Americans with Disabilities Act, and any copyright, patent or trademark law. Consultant's Failure to comply with any law(s) or regulation(s) applicable to the performance of the work hereunder shall constitute a breach of contract.

7.3 Other Governmental Regulations. To the extent that this Agreement may be funded by fiscal assistance from another governmental entity, Consultant and any subcontractors shall comply with all applicable rules and regulations to which City is bound by the terms of such fiscal assistance program.

7.4 Licenses and Permits. Consultant represents and warrants to City that Consultant and its employees, agents, and any subcontractors have all licenses, permits, qualifications, and approvals of whatsoever nature that are legally required to practice their respective professions. Consultant represents and warrants to City that Consultant and its employees, agents, any subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required to practice their respective professions. In addition to the foregoing, Consultant and any subcontractors shall obtain and maintain during the term of this Agreement valid Business Licenses from City.

7.5 Nondiscrimination and Equal Opportunity. Consultant shall not discriminate, on the basis of a person's race, religion, color, national origin, age, physical or mental handicap or disability, medical condition, marital status, sex, or sexual orientation, against any employee, applicant for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided by Consultant under this Agreement. Consultant shall comply with all applicable federal, state, and local laws, policies, rules, and requirements related to equal opportunity and nondiscrimination in employment, contracting, and the provision of any services that are the subject of this Agreement, including but not limited to the satisfaction of any positive obligations required of Consultant thereby.

Consultant shall include the provisions of this Subsection in any subcontract approved by the Contract Administrator or this Agreement.

Section 8. TERMINATION AND MODIFICATION.

8.1 Termination. City may cancel this Agreement at any time and without cause upon written notification to Consultant.

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Consultant may cancel this Agreement upon 30 days' written notice to City and shall include in such notice the reasons for cancellation.

In the event of termination, Consultant shall be entitled to compensation for services performed to the effective date of termination; City, however, may condition payment of such compensation upon Consultant delivering to City any or all documents, photographs, computer software, video and audio tapes, and other materials provided to Consultant or prepared by or for Consultant or the City in connection with this Agreement.

8.2 Extension. City may, in its sole and exclusive discretion, extend the end date of this Agreement beyond that provided for in Subsection 1.1. Any such extension shall require a written amendment to this Agreement, as provided for herein. Consultant understands and agrees that, if City grants such an extension, City shall have no obligation to provide Consultant with compensation beyond the maximum amount provided for in this Agreement. Similarly, unless authorized by the Contract Administrator, City shall have no obligation to reimburse Consultant for any otherwise reimbursable expenses incurred during the extension period.

8.3 Amendments. The parties may amend this Agreement only by a writing signed by all the parties.

8.4 Assignment and Subcontracting. City and Consultant recognize and agree that this Agreement contemplates personal performance by Consultant and is based upon a determination of Consultant's unique personal competence, experience, and specialized personal knowledge. Moreover, a substantial inducement to City for entering into this Agreement was and is the professional reputation and competence of Consultant.

Consultant may not assign this Agreement or any interest therein without the prior written approval of the Contract Administrator. Consultant shall not subcontract any portion of the performance contemplated and provided for herein, other than to the subcontractors noted in the proposal, without prior written approval of the Contract Administrator.

8.5 Survival. All obligations arising prior to the termination of this Agreement and all provisions of this Agreement allocating liability between City and Consultant shall survive the termination of this Agreement.

8.6 Options upon Breach by Consultant. If Consultant materially breaches any of the terms of this Agreement, City's remedies shall included, but not be limited to, the following:

8.6.1 Immediately terminate the Agreement;

8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any other work product prepared by Consultant pursuant to this Agreement;

8.6.3 Retain a different consultant to complete the work described in Exhibit A not finished by Consultant; or
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8.6.4 Charge Consultant the difference between the cost to complete the work described in Exhibit A that is unfinished at the time of breach and the amount that City would have paid Consultant pursuant to Section 2 if Consultant had completed the work.

Section 9. KEEPING AND STATUS OF RECORDS.

9.1 Records Created as Part of Consultant's Performance. All reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form, that Consultant prepares or obtains pursuant to this Agreement and that relate to the matters covered hereunder shall be the property of the City. Consultant hereby agrees to deliver those documents to the City upon termination of the Agreement.

It is understood and agreed that the documents and other materials, including but not limited to those described above, prepared pursuant to this Agreement are prepared specifically for the City and are not necessarily suitable for any future or other use. City and Consultant agree that, until final approval by City, all data, plans, specifications, reports and other documents are confidential and will not be released to third parties without prior written consent of both parties.

9.2 Consultant's Books and Records. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to the City under this Agreement for a minimum of three (3) years, or for any longer period required by law, from the date of final payment to the Consultant to this Agreement.

9.3 Inspection and Audit of Records. Any records or documents that Section 9.2 of this Agreement requires Consultant to maintain shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of the City. Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds $10,000.00, the Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of the City, for a period of three (3) years after final payment under the Agreement.

Section 10 MISCELLANEOUS PROVISIONS.

10.1 Attorneys' Fees. If a party to this Agreement brings any action, including an action for declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing party shall be entitled to reasonable attorneys' fees in addition to any other relief to which that party may be entitled. The court may set such fees in the same action or in a separate action brought for that purpose.

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10.2 Venue. In the event that either party brings any action against the other under this Agreement, the parties agree that trial of such action shall be vested exclusively in the state courts of California in the County of Monterey or in the United States District Court for the Northern District of California.

10.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so adjudged shall remain in full force and effect. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement.

10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement.

10.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of and shall apply to and bind the successors and assigns of the parties.

10.6 Use of Recycled Products. Consultant shall prepare and submit all reports, written studies and other printed material on recycled paper to the extent it is available at equal or less cost than virgin paper.

10.7 Conflict of Interest. Consultant may serve other clients, but none whose activities within the corporate limits of City or whose business, regardless of location, would place Consultant in a "conflict of interest," as that term is defined in the Political Reform Act, codified at California Government Code Section 81000 et seq.

Consultant shall not employ any City official in the work performed pursuant to this Agreement. No officer or employee of City shall have any financial interest in this Agreement that would violate California Government Code Sections 1090 et seq.

Consultant hereby warrants that it is not now, nor has it been in the previous 12 months, an employee, agent, appointee, or official of the City. If Consultant was an employee, agent, appointee, or official of the City in the previous twelve months, Consultant warrants that it did not participate in any manner in the forming of this Agreement. Consultant understands that, if this Agreement is made in violation of Government Code §1090 et seq., the entire Agreement is void and Consultant will not be entitled to any compensation for services performed pursuant to this Agreement, including reimbursement of expenses, and Consultant will be required to reimburse the City for any sums paid to the Consultant.

Consultant understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of Government Code § 1090 and, if applicable, will be disqualified from holding public office in the State of California.

10.8 Solicitation. Consultant agrees not to solicit business at any meeting, focus group, or interview related to this Agreement, either orally or through any written materials.

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10.9 Contract Administration. This Agreement shall be administered by the City Public Works Director, ("Contract Administrator"). All correspondence shall be directed to or through the Contract Administrator or his/her designee.

10.10 Notices. Written notice to Consultant shall be sent to:

Teri Wissler Adam, Senior Principal
EMC Planning Group
301 Lighthouse Avenue, Suite C
Written notice to City shall be sent to:

Mary Villegas, Administrative Specialist/Deputy City Clerk City of Gonzales
P.O. Box 647 / 147 Fourth Street
Gonzales, CA 93926

10.11 Professional Seal. Where applicable in the determination of the contract administrator, the first page of a technical report, first page of design specifications, and each page of construction drawings shall be stamped/sealed and signed by the licensed professional responsible for the report/design preparation. The stamp/seal shall be in a block entitled "Seal and Signature of Registered Professional with report/design responsibility," as in the following example.
_________________________________________
Seal and Signature of Registered Professional with
report/design responsibility.

10.12 Integration. This Agreement, including the scope of work attached hereto and incorporated herein as Exhibits A, B, [[and]C[, and D]] [ENSURE THAT THE CORRECT EXHIBITS ARE LISTED] represents the entire and integrated agreement between City and Consultant and supersedes all prior negotiations, representations, or agreements, either written or oral.

Exhibit A Scope of Services
Exhibit B Fee Estimate
Exhibit C City Council Resolution

10.13 Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be an original and all of which together shall constitute one agreement.

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10.14 Non-Responsibility for General Contractor Responsibilities and Duties. Unless otherwise agreed by City and Consultant in writing, nothing in Consultant's services shall be construed to mean that Consultant assumes any of the contractual responsibilities or duties of the general contractor. The general contractor is solely responsible for construction means, methods, sequences and procedures used in the construction of a project and for related performance in accordance with its contract with the City. The general contractor shall not be relieved of its responsibility for the safety of the workplace or for the method or manner of construction. The Consultant and its personnel have no authority to exercise any control over or charge of acts or omissions of the general contractor or their employees in connection with the construction work.

The Parties have executed this Agreement as of the Effective Date.

CITY OF GONZALES EMC PLANNING GROUP
René L. Mendez, City Manager Teri Wissler Adam, Senior Principal Attest:

Mary Villegas, Deputy City Clerk
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EXHIBIT A

SCOPE OF SERVICES
.

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Attachment: Agreement with EMC Planning Group (2334 : Resolution No. 2022-13 Agreement with EMC Planning Group) Proposal 2-1 EMC Planning Group
Gonzales Community Center Complex CEQA/NEPA Compliance January 2022

2.0 Technical Approach

2.1 Approach and Methodology
EMC Planning Group has conducted a preliminary review of the proposed project, the existing environmental setting at the project site, and the documentation provided with the RFP. It appears that the proposed project is likely categorically exempt from CEQA and would qualify for a categorial exclusion under NEPA and the U.S. Housing and Urban Development (HUD) NEPA guidance. Preparation of a CEQA initial study is not necessary in order to determine if a project is categorically exempt from CEQA. The appropriate documentation is presented in the scope of work. Should our detailed analysis identify an impact that would not allow the CEQA exemption and/or the NEPA exclusion, a scope and budget amendment may be necessary.

CEQA
The proposed project appears to qualify for the Class 32 In-Fill Development Project categorical exemption pursuant to CEQA Guidelines section 15332. It states:

Class 32 consists of projects characterized as in-fill development meeting the conditions described in this section.
(a) The project is consistent with the applicable general plan designation and all applicable general plan policies as well as with applicable zoning designation and regulations.
(b) The proposed development occurs within city limits on a project site of no more than five acres substantially surrounded by urban uses. (c) The project site has no value as habitat for endangered, rare or threatened species.
(d) Approval of the project would not result in any significant effects relating to traffic, noise, air quality, or water quality.
(e) The site can be adequately served by all required utilities and public services.

In addition to the requirements above, the following exceptions must not apply to the project or the project site, pursuant to CEQA Guidelines section 153002, Exceptions. (a) Location. Classes 3, 4, 5, 6, and 11 are qualified by consideration of where the project is to be located – a project that is ordinarily insignificant in its impact on the environment may in a particularly sensitive environment be significant.

Packet Pg. 87
Attachment: Agreement with EMC Planning Group (2334 : Resolution No. 2022-13 Agreement with EMC Planning Group) Proposal 2-2 EMC Planning Group
Gonzales Community Center Complex CEQA/NEPA Compliance January 2022 Therefore, these classes are considered to apply [sic] all instances, except where the project may impact on an environmental resource of hazardous or critical concern where designated, precisely mapped, and officially adopted pursuant to law by federal, state, or local agencies.
(b) Cumulative Impact. All exemptions for these classes are inapplicable when the cumulative impact of successive projects of the same type in the same place, over time is significant.
(c) Significant Effect. A categorical exemption shall not be used for an activity where there is a reasonable possibility that the activity will have a significant effect on the environment due to unusual circumstances. (d) Scenic Highways. A categorical exemption shall not be used for a project which may result in damage to scenic resources, including but not limited to, trees, historic buildings, rock outcroppings, or similar resources, within a highway officially designated as a state scenic highway. This does not apply to improvements which are required as mitigation by an adopted negative declaration or certified EIR.
(e) Hazardous Waste Sites. A categorical exemption shall not be used for a project located on a site which is included on any list compiled pursuant to Section 65962.5 of the Government Code.
(f) Historical Resources. A categorical exemption shall not be used for a project which may cause a substantial adverse change in the significance of a historical resource.

The tasks in Section 2.2, Scope of Work, below include the necessary evaluation, documentation, and findings for the Class 32 categorical exemption.

NEPA
The proposed project likely also qualifies for a Categorical Exclusion under NEPA. The U.S.

Housing and Urban Development (HUD) NEPA guidance will be used, which consists of preparing HUD’s Environmental Assessment Checklist and Environmental Assessment Worksheet. This template is included as Attachment A of this proposal.

Technical Report Revisions
As presented earlier, several technical analysis documents were prepared for the previously-proposed 28,500 square foot project. The proposed size is now 33,414 to 35,414 square feet. The following existing reports are sufficient for use in the CEQA/NEPA process without any modifications:
 Gonzales Community Center Geotechnical Investigation, Kleinfelder, July 20, 2012;  Gonzales Community Center Phase I Environmental Site Assessment, Rincon Consultants, July 9, 2012;
Packet Pg. 88
Attachment: Agreement with EMC Planning Group (2334 : Resolution No. 2022-13 Agreement with EMC Planning Group) Proposal 2-3 EMC Planning Group
Gonzales Community Center Complex CEQA/NEPA Compliance January 2022  Gonzales Community Center Phase II Environmental Site Assessment, Rincon Consultants, April 30, 2013; and
 Gonzales Community Center Project Photometric Lighting Study, Rincon Consultants, January 2013.

EMC Planning Group proposes additional analysis to address noise and transportation due to the increase size of the proposed project. The following existing reports would be used; however, additional analysis would be provided to address the increase in the proposed square footage.  Gonzales Community Center Project Acoustical Study, Rincon Consultants, April 2013; and  New Community Center Development, Gonzales, CA – Traffic and Parking Analysis Technical Memorandum, Wood Rodgers, December 7, 2012.

The following scope of work is proposed.

2.2 Scope of Work
The following scope of work is proposed. All documents will be provided electronically.

Project Management
This task includes project management tasks, including but not limited to, client consultation (City staff, Swinerton Management & Consulting, the program and construction manager), consultation with HUD staff as required to fully comply with CEQA/NEPA requirements, subconsultant management, administration, etc.

This task includes up to eight hours of meetings and/or telephone conferences with City staff and Swinerton Management & Consulting.

Technical Documentation
Transportation Evaluation
CEQA and the HUD NEPA checklist require consideration of transportation impacts. Hexagon Transportation Consultants will conduct a transportation study, focusing on the evaluation of vehicle miles traveled (VMT) and updating the trip generation and parking assessment in the 2012 Wood Rodgers technical memorandum.

Historically, traffic impact analysis has focused on the identification of traffic impacts and potential roadway improvements based on delays to relieve traffic congestion that may result due to proposed/planned growth. However, with the adoption of Senate Bill (SB) 743 legislation, public agencies are required (effective July 2020) to base transportation impacts on VMT rather than level of service that typically uses delay as its metric. The change in measurement is intended to better evaluate the effects on the state’s goals for climate change and multi-modal transportation.

Packet Pg. 89
Attachment: Agreement with EMC Planning Group (2334 : Resolution No. 2022-13 Agreement with EMC Planning Group) Proposal 2-4 EMC Planning Group
Gonzales Community Center Complex CEQA/NEPA Compliance January 2022 Therefore, this scope of services provides an assessment of the project’s potential impacts related to adopted VMT methodologies and impact criteria as required per the Governor’s Office of Research and Planning (OPR) Technical Advisory guidance on the evaluation of transportation impacts in CEQA. Since the City of Gonzales has yet to adopt VMT impact criteria or thresholds, the VMT assessment will consider OPR’s guidelines and recommendations for the evaluation of VMT. This scope does not include operational analysis, including peak hour intersection level of service analysis, which was completed as part of previous studies for the project.

The OPR guidelines provide recommendations for screening thresholds that lead agencies may use to quickly identify when a project should be expected to result in a less-than-significant VMT impact and a VMT analysis is not required. The screening criteria consider types, characteristics, and/or locations of projects. The project as proposed would likely meet OPR’s recommended screening criteria for VMT analysis exemption and allow for the determination that the proposed project would have a less than significant impact on the transportation system per the CEQA guidelines.

Therefore, the VMT assessment will consist of a review of the proposed project based on the recommended VMT screening criteria provided in OPR’s Technical Advisory to determine applicability to the proposed project. The following tasks will be completed as part of the VMT:
 Estimate of Project Generated Trips. Daily and peak hour site-generated vehicular traffic for the proposed project will be estimated utilizing trip rates provided by the Institute of Transportation Engineers (ITE) Trip Generation manual. This scope does not include the collection of additional trip generation data, such as driveway counts.  Assessment of VMT Screening. Since the OPR screening criteria are not directly applicable to the proposed uses, the proposed community center will be converted to equivalent retail/commercial use for the purpose of the VMT assessment. The conversion to equivalent retail/commercial space will be based on a comparison of estimated daily trips for the proposed community center against that of retail/commercial uses.  Parking. The project’s off-street parking requirements will be determined based on the City of Gonzales’ Zoning Code. Parking management strategies will be developed if necessary.  Technical Memorandum. The VMT assessment will be summarized within a technical memorandum. The OPR screening recommendations and applicability to the proposed project will be described. Hexagon will prepare a final memorandum that address all comments received from City staff.

Environmental Noise Assessment
Both CEQA and NEPA require consideration of a proposed project’s noise impacts.

WJV Acoustics will conduct an environmental noise analysis consisting of the following tasks.

Packet Pg. 90
Attachment: Agreement with EMC Planning Group (2334 : Resolution No. 2022-13 Agreement with EMC Planning Group) Proposal 2-5 EMC Planning Group
Gonzales Community Center Complex CEQA/NEPA Compliance January 2022  Conduct a project site inspection to evaluate the acoustical characteristics of the project site and surrounding area, note the locations of nearby noise‐sensitive receptors and identify existing noise sources in the project area. Conduct ambient noise monitoring at representative locations throughout the project vicinity that could have potential noise‐related conflicts as a result of the proposed project. It is anticipated that continuous 24‐hour ambient noise measurements will be conducted at up to two (2) locations using automated noise monitors and that short‐term sampling of ambient noise levels will be conducted at up to six (6) additional sites.  Analyze potential project‐related changes in roadway traffic noise exposure along roadways near or adjacent to the project site. Calculations will be performed using the FHWA Highway Traffic Noise Prediction Model and traffic data to be obtained from the project traffic engineer or other sources as may be appropriate. Compare project‐related changes in traffic noise exposure to applicable noise level standards and other thresholds of significance.  Evaluate potential noise impacts from the project including 1) noise levels from existing noise sources as they may affect proposed project, and 2) noise levels resulting from development of the project as they may affect existing noise‐sensitive uses in the project area. This task will include consideration of exterior and interior noise exposure.  Quantify noise and vibration levels that would likely occur during construction of the project as they could affect nearby existing or planned noise‐sensitive receptors. Identify nearby existing or planned noise‐sensitive receptors that could be subjected to noise or vibration levels in excess of applicable noise standards or CEQA thresholds as a result of the project construction.  Prepare recommendations for noise mitigation as may be required to reduce significant noise impacts to less‐than‐significant. Significance will be based on City of Gonzales noise standards and the CEQA Guidelines criteria. Identify any significant project‐related noise impacts that cannot be reasonably mitigated.
 Prepare a written technical report summarizing the methods, data, findings and recommendations for noise mitigation of the study.

Biological Resources Analysis
Although the project site was previously developed, is highly disturbed, and is surrounded by urban development, a biological resources analysis is necessary to document the setting and confirm that the project site has no value as habitat for endangered, rare or threatened species. The following tasks will be completed by an EMC Planning Group biologist.  Compile and review available project information, including preliminary site plans and aerial photographs. Conduct a review to determine the special-status species that have been recorded as occurring within the general project vicinity based on current database searches of California Department of Fish and Wildlife’s California Natural Diversity Database (CNDDB), the California Native Plant Society (CNPS) Rare and Endangered Plant Packet Pg. 91
Attachment: Agreement with EMC Planning Group (2334 : Resolution No. 2022-13 Agreement with EMC Planning Group) Proposal 2-6 EMC Planning Group
Gonzales Community Center Complex CEQA/NEPA Compliance January 2022 Inventory, the US Fish and Wildlife Service (USFWS) Endangered Species Program, the U.S. Fish and Wildlife Service National Wetlands Inventory (NWI); and other biological studies conducted in the vicinity of the project site, if available.  Complete a reconnaissance-level field survey to (1) identify and map the principal plant communities; (2) assess the potential for special-status species and their habitats, wildlife movement corridors, potentially jurisdictional wetlands and waterways, regulated trees, and other significant biological resources to occur; and (3) identify and map any observed locations of special-status species and/or habitats. Plant and wildlife species observed during the survey will be recorded in field notes.
 Prepare the biological resources memo, describing existing habitats and plant and animal species found on the project site, and the occurrence of and/or potential for special-status species and their habitats. If needed, one or more figures will be prepared to illustrate habitat types and the location(s) of special-status species occurring on or in the vicinity of the project site. Potential impacts to biological resources will be identified, and mitigation measures will be provided to minimize potential impacts, when possible, if necessary.

Note: Focused surveys for specific plant and/or animal species are not included in this proposed scope of work. The presence or absence of certain species can be determined during the reconnaissance-level site assessment. If appropriate habitat for other sensitive species is observed during the site assessment, species-specific surveys may be required (i.e., surveys for annual plants not in bloom at the time of the reconnaissance-level survey, protocol-level surveys for special-status wildlife species, etc.). Species-specific survey requirements will be determined based on the results of the reconnaissance-level site assessment.

Cultural Resources Analysis
The purpose of the cultural resources report is to document the known presence of historic resources and/or unique archaeological resources. The following tasks will be completed by an EMC Planning Group archaeologist.
 Review available background research including site plans, maps, and aerial photographs, and conduct a search of the National Register of Historic Places, an archival search of the database of the California Historical Resources Information System affiliated with the California Office of Historic Preservation for the project boundary, and a Sacred Lands search with the Native American Heritage Commission, to determine if any known archaeological, historical, Sacred Sites, or Tribal Cultural Resources are recorded on or within a quarter mile of the project boundary.
 Conduct a reconnaissance-level archaeological pedestrian survey of the property to determine if surface indicators of historic or prehistoric archaeological resources are Packet Pg. 92
Attachment: Agreement with EMC Planning Group (2334 : Resolution No. 2022-13 Agreement with EMC Planning Group) Proposal 2-7 EMC Planning Group
Gonzales Community Center Complex CEQA/NEPA Compliance January 2022 present. The presence of surface materials, such as shell fragments, groundstone, or debitage (lithic waste flakes), could indicate additional subsurface prehistoric or historic archaeological resources.
 Prepare a letter report that describes the methodology used to conduct the survey, relevant historical and ethnographic contextual information, maps of the area, pertinent photographs, the results from the Sacred Lands search, and a summary of the results from the archival and field research. The report will identify the environmental and regulatory setting, including the likelihood of project impacts to potentially significant prehistoric or historic archaeological resources.

Air Quality Analysis
Our preliminary review indicates that the proposed project would not result in significant air quality impacts; however, this needs to be verified. The Monterey Bay Air Resources District (air district) provides direction for air quality analysis. The following scope of work is consistent with the air district’s available direction for air quality analysis.

Emissions Modeling
 Run the California Emissions Estimator Model (CalEEMod) to calculate the change in criteria air pollutant based on proposed conditions and trip generation information from the traffic impact analysis. Construction and operational emissions will be modeled.  This task includes review of the project description and information to identify proposed sources of air pollutants and to develop the model data inputs.  Up to two model runs will be conducted to quantify the net criteria pollutant attributable to the project during construction and operations (baseline and project). Assumptions and methodology will be presented in a technical memorandum.

Air Quality Analysis
The proposed project could result in an increase in criteria air pollutant emissions during operations, primarily through new vehicle trips generated by the proposed project. The proposed project could also result in construction-related air quality impacts.

The following tasks will be completed:
 Conduct a consistency analysis to determine if the proposed project is consistent with the applicable air quality management plan;
 Describe the physical and climatological characteristics of the air basin, existing air pollutant conditions, and health effects of air pollutants;
 Review current air district documents, policies, and regulatory requirements applicable to the proposed project;
Packet Pg. 93
Attachment: Agreement with EMC Planning Group (2334 : Resolution No. 2022-13 Agreement with EMC Planning Group) Proposal 2-8 EMC Planning Group
Gonzales Community Center Complex CEQA/NEPA Compliance January 2022  Compare modeled criteria air pollutant emissions results to the air district’s impact thresholds to determine if the proposed project would result in significant impacts from criteria air pollutant emissions;
 Identify project sources of hazardous air pollutants or odors and health risks associated with them, as well as any existing or planned nearby sensitive receptors that could be affected; and  If necessary, mitigation measures that represent “Best Management Practices” to control construction dust or particulate matter emissions, including equipment exhaust emissions, would be identified.

Water Quality Analysis
A memorandum will be prepared to address water quality impacts associated with the proposed project. No formal technical analysis is necessary for this evaluation. This will be addressed based upon the general plan, general plan EIR, and the City code regarding water quality.

Categorical Exemption Findings
Prepare the necessary findings to support a categorical exemption addressing CEQA Guidelines section 15332, Infill Development Projects, and section 15300.2, Exceptions, as presented in the Approach and Methodology section above.

Prepare a notice of exemption and file with the County Clerk and the State Clearinghouse.

HUD’s Environmental Assessment Checklist and Environmental Assessment Worksheet Prepare the HUD Environmental Assessment Checklist and Environmental Assessment Worksheet form.

Optional Tasks
IS/MND and EA/FONSI. After completion of the evaluation tasks above, if it is determined that an initial study/MND and environmental assessment/FONSI is required, this documentation can be prepared. A cost for this optional task is included on the budget spreadsheet.

Public Hearing. EMC Planning Group can attend public hearings if desired by staff. A cost for this optional task is included on the budget spreadsheet.

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EXHIBIT B

FEEESTIMATE
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Attachment: Agreement with EMC Planning Group (2334 : Resolution No. 2022-13 Agreement with EMC Planning Group) Task
Staff Senior Principal Principal Associate Planner Reg. Prof. Archaeologist Principal Biologist Associate Biologist Graphics Production Manager Billing Rate (Per Hour) $250.00 $225.00 $150.00 $125.00 $190.00 $130.00 $95.00 $125.00Project Management 16.0 0.0 8.0 0.0 0.0 0.0 0.0 2.0 26.0 $5,450.00Technical Documentation Environmental Noise Assessment Management 0.0 0.0 2.0 0.0 0.0 0.0 0.0 0.0 2.0 $300.00 Transportation Evaluation Management 0.0 0.0 2.0 0.0 0.0 0.0 0.0 0.0 2.0 $300.00 Biological Resources Analysis 1.0 0.0 0.0 0.0 4.0 24.0 0.0 0.0 29.0 $4,130.00 Cultural Resources Analysis 2.0 0.0 0.0 24.0 0.0 0.0 0.0 0.0 26.0 $3,500.00 Air Quality Analysis 0.0 24.0 0.0 0.0 0.0 0.0 0.0 0.0 24.0 $5,400.00Water Quality Analysis 0.0 0.0 8.0 0.0 0.0 0.0 0.0 0.0 8.0 $1,200.00CEQA Exemption Findings 2.0 0.0 8.0 0.0 0.0 0.0 0.0 0.0 10.0 $1,700.00HUD Environmental Assessment Checklist and Worksheet 2.0 8.0 0.0 0.0 0.0 16.0 0.0 0.0 26.0 $4,380.00Planning Commission (1 hearing) 6.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 6.0 $1,500.00Subtotal (Hours) 29.0 32.0 28.0 24.0 4.0 40.0 0.0 2.0 Total Hours Total CostSubtotal (Cost) $7,250.00 $7,200.00 $4,200.00 $3,000.00 $760.00 $5,200.00 $0.00 $250.00 159.0 $27,860.00 Additional Costs
Production CostsTravel CostsPostal/DeliverablesMiscellaneous (NWIC and CNDDB)Administrative Overhead 7.5%Total Subconsultant Fees
Hexagon Transportation ConsultantsWJV AcousticsSubconsultant Overhead 7.5%Total Total CostsOPTIONAL TASKS
NOTE: This proposal is valid for 90 days
$5,000.00$5,650.00
$40,179.50
$798.75
$11,448.75
$550.00$870.75
$60.75$50.00
$185.00
$25.00

1. Initial Study/MND and Environmental Assessment/FONOSI (if necessary) $10,0002.Additional Public Hearings $1,600 Gonzales Community Center Complex CEQA/NEPA Compliance Budget EMC Planning Group Inc.

Total Cost Total Hours
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EXHIBIT C

CITYCOUNCILRESOLUTION
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Attachment: Agreement with EMC Planning Group (2334 : Resolution No. 2022-13 Agreement with EMC Planning Group) City of Gonzales

PUBLIC WORKS / CITY ENGINEER DEPARTMENT

RECOMMENDATION
It is recommended that the City Council Adopt Resolution No. 2022-14, A Resolution of the City Council of the City of Gonzales Authorizing Execution of a $205,000 Amendment with CSG Consulting to include Building Official duties under their Agreement for Building Plan Review and Inspection Services, and extend the term of their consulting services agreement to December 31, 2024.

BACKGROUND
CSG Consulting has provided building plan review and building inspection services to the City for quite some time and their current agreement was executed on October 17, 2016. With adjustments in personnel in the Community Development Department, City Staff asked CSG Consulting to provide a proposal for CSG staff to perform Building Official and Building Technician services.

REVIEW & ANALYSIS
CSG Consulting’s January 21, 2022 proposal letter is attached to the staff report as part of the Contract Amendment. Their staff will perform their duties during designated office hours at City Hall.

City staff reviewed their proposal and recommends that the City Council approve the Contract Amendment.

AGENDA
ITEM
15 Packet Pg. 98
Explain: Using a consultant to support the City Building Department ensures new construction and remodel permits comply with current building and life safety codes.

Explain how the Recommendation Directly Implements the Mission The City Council and Staff of the City of Gonzales will realize our Vision by providing the leadership, commitment and resources necessary to provide excellent services that enhance the quality of life of our diverse community. X Yes ____ No____ N/A
Explain: Please see explanation above for the Mission.

ALTERNATIVES

1. Direct staff to seek additional proposals for this work.

2. Do not authorize the use of a consultant to provide Building Official services.

3. Amend or modify staff recommendation.

BUDGET IMPACT
CSG’s services under this contract will be funded by building permit fees collected as part of building plan and inspection services; and as a result, there will be minimal impact to the budget. It is important to stress that the $205,000 is an estimate for work through December 2024, and will be billed on an hourly rate.

CONCLUSION
It is recommended that the City Council Adopt Resolution No. 2022-14, A Resolution of the City Council of the City of Gonzales Authorizing Execution of a $205,000 Amendment with CSG Consulting to include Building Official duties under their Agreement for Building Plan Review and Inspection Services, and extend the term of their consulting services agreement to December 31, 2024.

Attachments:

1. Resolution No. 2022-14

2. Contract Amendment with CSG Consultants
Packet Pg. 99
RESOLUTION NO. 2022-14

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GONZALES AUTHORIZING EXECUTION OF A $205,000 AMENDMENT WITH CSG CONSULTING

TO INCLUDE BUILDING OFFICIAL DUTIES UNDER THEIR AGREEMENT FOR

BUILDING PLAN REVIEW AND INSPECTION SERVICES AND EXTEND THE TERM OF THEIR CONSULTING SERVICES AGREEMENT TO DECEMBER 31, 2024.

WHEREAS, CSG Consulting provides building plan review and building inspection services to the city under their current agreement executed on October 17, 2016; and WHEREAS, due to adjustments in personnel in the Community Development Department, CSG Consulting provided a proposal to perform Building Official and Building Technician services; and
WHEREAS, City staff reviewed CSG’s proposal and recommended that the City Council approve a Contract Amendment; and
WHEREAS, City staff also recommended that the term of CSG’s consulting services agreement be extended to December 31, 2024.

NOW THEREFORE, BE IT HEREBY RESOLVED that the City Council of the City of Gonzales Authorizes Execution of a $205,000 Amendment with CSG Consulting to include Building Official duties under their Agreement for building plan review and inspection services, and extend the term of their Consulting Services Agreement to December 31, 2024.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Gonzales duly held on the 7
th day of February 2022, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

Jose L. Rios, The Honorable Mayor
ATTEST:

Mary Villegas, Deputy City Clerk
Packet Pg. 100 Attachment: Resolution No. 2022-14 (2338 : Resolution No. 2022-14 Amendement with CSG Consulitng) Amendment No. 1 to the Consulting Services Agreement
Between the City of Gonzales and CSG Consulting For
Building Plan Review and Inspection Services
This is an Amendment to the Consulting Services Agreement dated October 17, 2016 between the City of Gonzales, a municipal corporation of the State of California ("City") and CSG Consulting ("Consultant”) for Building Plan Review and Inspection Services.

City and Consultant agree to the following changes to the Agreement:

Section 1 - Services
Services will now include additional Building Department Services as outlined in the CSG Consulting’s January 21, 2022 letter proposal (attached) as authorized at the February 7, 2022 City Council Meeting.

Section 2 - Compensation
City will pay Consultant an additional sum of $205,000 on an hourly not-to-exceed basis for the approved scope of work based on the fee schedule.

In all other respects, the terms of the Agreement shall remain in effect.

CITY CONSULTANT
City of Gonzales, a municipal corporation CSG Consulting _____________________________ _____________________________ Rene L. Mendez, City Manager Cyrus Kianpour, President
Date Signed: __________________ Date Signed: __________________ Packet Pg. 101 Attachment: Contract Amendment with CSG Consultants (2338 : Resolution No. 2022-14 Amendement with CSG Consulitng) 550 Pilgrim Drive
Foster City, CA 94404
Phone: 650.522.2500
Fax: 650.522.2599
www.csgengr.com
FOSTER CITY | PLEASANTON | SAN JOSE | SACRAMENTO | NEWMAN | ORANGE | FRESNO January 21, 2022
Patrick Dobbins
Public Works Director/City Engineer
City of Gonzales
147 Fourth Street
Gonzales, CA 93926
Re: Contract Extension Including Additional Building Department Services Dear Mr. Dobbins:

Thank you for the opportunity for CSG Consultants (CSG) to present this proposal for a contract extension including additional building department services.

Scope of Services
We understand that the City is seeking to extend CSG’s existing contract through December 31, 2024 and include as needed Building Official and Counter Technician services in our scope of work. Currently contracted building inspection services will be continued on an as needed basis.

Fees
CSG’s fee schedule for proposed services is provided on the following page for the City’s review. These rates will be effective upon execution of a contract amendment based on this proposal, anticipated to be executed in January 2022.

Contact
Should you have any questions or additional needs, please contact Michael Loomis, Senior Principal Structural Engineer. His contact information is as follows:

Michael Loomis, SE, CBO, CASp, Senior Principal Structural Engineer office (650) 522-2518 | cell (650) 696-0654| email: [email protected] We look forward to continuing our working relationship and our service to the City.

Sincerely,
Cyrus Kianpour, PE, PLS
President, CSG Consultants, Inc.

Packet Pg. 102 Attachment: Contract Amendment with CSG Consultants (2338 : Resolution No. 2022-14 Amendement with CSG Consulitng)

CSG PROPOSAL TO TH E CITY O F GO NZALES

FOR BUILDI NG DEPARTMENT SERVI CES
2 Fee Schedule
CSG’s fee schedule for proposed work is provided below. CSG will coordinate the pickup and return of all plans to CSG via CSG staff or a licensed courier service. This service is provided at no additional cost.

Plan review is based on a percentage of plan check fees and includes the initial plan review and two subsequent reviews. Additional reviews, deferred submittals, revisions, and RFIs will be charged at the appropriate hourly rate below or as otherwise determined by mutual agreement with the City. RFIs for larger developments will be performed at an hourly rate, and turnaround times will be agreed upon in advance with the City.

CSG understands that the cost for Building Official services is not-to-exceed $120,000 and Counter Technician services is not to exceed $85,000, unless otherwise indicated in writing by the City.

PERSONNEL / REVIEW TYPE ALL INCLUSIVE FEE / HOURLY RATE

BUILDING OFFICIAL SERVICES
Certified Building Official $130

BUILDING PLAN REVIEW SERVICES
Off-Site Building Plan Review 65% of City’s Plan Check Fee Expedited Building Plan Review 90% of City’s Plan Check Fee Certified Building Plan Review $110
CASp Review $120
Expedited Plan Review 1.5 x Hourly Rate

BUILDING INSPECTION SERVICES
Certified Building Inspector $95
CASp Inspection $120

COUNTER TECHNICIAN SERVICES
Permit Technician $85
All hourly rates include salaries, benefits, workers compensation insurance, local travel and miscellaneous office expenses. Should the scope of work change, or circumstances develop which necessitate special handling, CSG will notify the City prior to proceeding. Overtime services will be billed at 1.5x the applicable hourly rate. On July 1 of each year, CSG will initiate an hourly rate increase based on change in CPI for the applicable region. CSG will mail an invoice every month for services rendered during the previous month. Unless otherwise agreed, payment terms are 30-days from receipt of invoice.

Packet Pg. 103 Attachment: Contract Amendment with CSG Consultants (2338 : Resolution No. 2022-14 Amendement with CSG Consulitng) City of Gonzales

PUBLIC WORKS / CITY ENGINEER DEPARTMENT

STAFF REPORT
TO: Honorable Mayor Rios and City Council
DATE: February 7, 2022
FROM: Patrick Dobbins, Public Works Director/City Engineer THROUGH: René L. Mendez, City Manager
SUBJECT: Resolution No. 2022-15 Approving the Shortlist of Prequalified Design-Build Entities

RECOMMENDATION
It is recommended that the City Council Adopt Resolution No. 2022-15, A Resolution of the City Council of the City of Gonzales approving the Shortlist of Prequalified Design-Build Entities for the Community Center Complex Project and authorize staff to issue the Request for Proposal to the shortlisted DesignBuild Entities after Council approves the Design Criteria.

BACKGROUND
At the March 1, 2021 City Council meeting, the City Council accepted staff recommendation to use Design/Build delivery for the construction of the Community Center Complex Project. To assist City staff on the project, at the May 3, 2021 City Council meeting, the Council approved a contract with Swinerton Management and Consulting to provide Program Management and Construction Management Services on the project.

As mentioned in the staff report at the March 1, 2021 Council meeting, the benefits of the Design/Build approach are as follows:

Benefits:

1. Increased collaboration between the city, our Program Manager, the architect, and the contractor.

Unlike the traditional design/bid/build approach used for most municipal improvement projects, the contractor is involved during preparation of the final design plans and will provide suggestions to improve the project.

AGENDA
ITEM
16 Packet Pg. 104

2. Should expedite project completion as site work (ie, grading, tree removal, underground utility work) will begin in advance of approval of the building plans.

3. Cost management should be easier as there are fewer change orders and claims as the the builder is involved throughout the design process. And the city’s Design/Build contract will stipulate a maximum agreed-to-contract amount

4. The biggest benefit is the innovation that will come from the Design/Build teams due to the competitive nature of the city’s Request for Proposal as the three short-listed DBE teams will develop a comprehensive design for the project as part of their proposal.

On July 30, 2021, the city released a Request for Qualifications (RFQ) for the Community Center Complex Project for interested architects and general contractors to provide the city with a State of Qualifications as Design/Build teams. The RFQ was provided to numerous local contractors and architects. The RFQ was also emailed to various builder exchanges and construction leads services including the Central Coast Builders Association in Salinas for contractors and architects to be aware of the opportunity.

Prior to releasing the RFQ, staff was very intentional in our outreach efforts to local architects and contractors regarding the upcoming opportunity. This included sending a Notice of Pending RFQ to officers of the American Institute of Architects Monterey Bay Chapter and to the Central Coast Builders Association in Salinas for distribution to their members.

A prequalification conference and site visit was conducted on August 24, 2021. Staff issued several addendums to address questions submitted by the Design-Build Entity (DBE) teams. By the September 30, 2021 deadline, the City received seven Statement of Qualifications (SOQ) packages containing the completed prequalification questionnaire and financial statements.

REVIEW AND ANALYSIS
Seven SOQ packages were submitted by the following teams comprised of a contractor, lead architect and various design subconsultants (listed in alphabetic order):
• Ausonio Inc of Castroville, CA/Nineteen Six Architects • Bernards of Fresno, CA/Perkins Eastman
• Blach Construction Company of Monterey, CA/Steinberg Hart • Deide Construction Inc of Woodbridge, CA/LDA Partners • Dilbeck & Sons, Inc of Salinas, CA/SVA Architects
• Otto Construction of Monterey, CA/WRNS Studio
• Quiring General, LLC of Fresno, CA/Paul Halajian Architects Receiving seven DBE SOQs exceeded staff’s expectations and demonstrated builder’s interest in the project and the results of staff’s extensive outreach. The prequalification packages were reviewed by an Evaluation Committee comprised of city staff, Swinerton Management & Consulting project managers, city’s finance director, and Swinerton’s financial controller. The State Public Contract Code (Chapter 4. Local Agency Design Build Projects [22160 – 22169]) permits the prequalification and shortlist of qualified design-build entities whose proposals are carefully evaluated for final selection.

While the City was conducting a series of open house/public outreach events and conducting public surveys about the potential amenities of the community center, the Evaluation Committee scored and ranked the SOQs. Each DBE team had to satisfy a mandatory pass/fail criterion and a weighted scoring criteria that emphasized a requirement of relevant experience with the construction and Packet Pg. 105
design of community centers, public libraries, city facilities, and new construction. The Evaluation Committee scored the SOQs using the evaluation criteria and weightings summarized as follows:

Mandatory Pass/Fail Criteria:

1. Cover letter with acknowledgement of addendums

2. Signed Declaration

3. Listing of Design/Build Team including general contractor, architect, landscape architect, structural, mechanical, electrical and civil engineers and others.

4. Required Licenses and Registrations of Design-Builder’s General Contractor, Architect, and Professional Engineers

5. Prevailing Wage Compliance

6. Ability to provide specified insurance.

All seven submittal packages passed the mandatory requirements.

Weighted evaluation criteria on relevant experience:

1. Financial strength - Several financial factors were reviewed to assess the financial strength of the DBE for the project, including working capital, debt to equity ratios, type of financial report submitted: “audited” or “reviewed”, revenue in past three years, and the strongest financial reports received more favorable marks

2. Relevant experience of the Design/Build Team – The Evaluation Committee looked at the Team’s experience working together on Design/Build Projects. Teams with recent experience on Community Centers, Libraries and/or Teen Centers, and experience on multiple team /build projects received more favorable marks

3. Relevant experience and training of key personnel - The Evaluation Committee looked at the experience of the team’s proposed Superintendent and Project Manager with experience on relevant Design/Build projects receiving more favorable marks.

4. Details on the contractor’s Apprenticeship program (ie, different crafts in the firm’s apprenticeship training in the past year, when the program was approved by the California Apprenticeship Council, number of apprentices employed by the firm during the past three years).

5. Safety record – The contractor’s safety record was deemed acceptable if their Experience Modification Rate for the previous three-year period was an average of 1.00 or less. Also asked for the firm's injury/illness rate and average lost work rate for the previous three-year period.

6. Termination/Failure to complete contract, violations, claims, arbitration, and litigation After a thorough and careful review, The Evaluation Committee presented the results of their review of each SOQ to the City Manager. Based on their evaluation and discussion with the City Manager, the following three highest scoring Respondents are recommended for short-listing to receive the DBE RFP: (listed in alphabetical order)
• Bernards of Fresno, CA/Perkins Eastman
• Blach Construction Company of Monterey, CA/Steinberg Hart • Otto Construction of Monterey, CA/WRNS Studio
Packet Pg. 106
The SOQs from these three DBE Teams were determined to be stronger submittals based on the following:

1. The submitted financial statements demonstrated these three teams have the capability and wherewithal needed for the project

2. The architect and contractor on these three teams have significant experience working together on numerous Design/Build projects.

3. The contractor’s Project Manager and Superintendent on each of these three teams have significant experience working on Design/Build projects.

If the DBE shortlist is approved, the RFP will be issued to three shortlisted DBE teams which includes the final Design Criteria and will be invited to submit a formal proposal. The RFP process will include paying a $100,000 stipend to each of the two unsuccessful DBE teams. Providing a stipend to DBE teams that are not selected is standard practice on Design/Build projects and the guidelines provided by the League of California Cities. The stipend is paid to the short-listed prequalified proposers who submit a complete proposal fulfilling all the requirements, but do not win the project.

The use of a stipend is typical for the proposal phase of a Design/Build project for the following reasons:

1. Enhances interest in the project from highly qualified design-build teams.

2. Helps defray some of the design costs incurred by the unsuccessful design-build teams

3. Provides an incentive for the design/build teams to expend the appropriate time, money and resources to produce a very creative and comprehensive design and “best value” for the project.

Another reason and benefit of providing the stipend, which is not readily apparent is that the City will own the design documents prepared by the DBE teams, and be able to incorporate aspects of their submitted designs in the final overall project design. In short, the City would own all three designs.

The three Design/Build Teams will invest significant time and effort to investigate and evaluate the project, analyze different approaches to performing the work, assembling a design team, coordinate, meetings with the city and prepare a design, detailed sufficiently so the builder and subs can price their work. Selection of the successful DBE will be based on the DBE’s proposal that provides for the “best value” to the City as defined Sections 22160‐22169 of the California Public Contract Code.

Explain: Constructing a Community Center will provide residents with a facility for a wide variety of public and private functions, recreation programs, increase economic vitality of local businesses and other activities which will enhance the quality of life of Gonzales residents.

Explain how the Recommendation Directly Implements the Mission Packet Pg. 107
The City Council and Staff of the City of Gonzales will realize our Vision by providing the leadership, commitment, and resources necessary to provide excellent services that enhance the quality of life of our diverse community. X Yes No N/A
Explain: Please see explanation above for the Mission.

City services will be delivered in a cost-effective, respectful, and friendly manner to insure the safety and well-being of the residents and the promotion of business, recreational, housing and employment opportunities in an environmentally sustainable manner. X Yes No N/A Explain: See Vision explanation above.

ALTERNATIVES
The alternative is to reject all Statement of Qualifications and direct staff to re-issue the Request for Qualifications.

BUDGET IMPACT
The current cost estimate for the Community Center Complex is $34,800,000 (base program) plus a stand-alone gymnasium (~$10,000,000), which is expected to be funded through various sources including Measure X, Community Development Block Grant monies, State funds, other city funds and private contributions.

If approved, the FY 2021-2022 budget impact short-term cost impact is $200,000 as a result of the stipend for two of the DBE firms. The winning DBE firm would be awarded the contact to construct the Community Center Complex.

CONCLUSION
It is recommended that the City Council Adopt Resolution No. 2022-15, A Resolution of the City Council of the City of Gonzales approving the Shortlist of Prequalified Design-Build Entities for the Community Center Complex Project and authorize staff to issue the Request for Proposal to the shortlisted DesignBuild Entities after Council approves the Design Criteria.

Attachments:

1. Resolution No. 2022-15
Packet Pg. 108
RESOLUTION NO. 2022-15

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GONZALES

APPROVING THE SHORTLIST OF PREQUALIFIED DESIGN-BUILD

ENTITIES FOR THE COMMUNITY CENTER COMPLEX PROJECT, AND

AUTHORIZE STAFF TO ISSUE THE REQUEST FOR PROPOSAL TO THE

SHORTLISTED DESIGN-BUILD ENTITIES AFTER COUNCIL APPROVES

THE DESIGN CRITERIA
WHEREAS, the Community Center Complex will be comprised of a Community Center, a Monterey County Branch Library, a Teen Innovation Center; and a Gymnasium as an alternative based on available funding; and
WHEREAS, on July 30, 2021, the City issued a Request for Prequalification Questionnaire to builders exchanges and interested architects and contractors; and WHEREAS, on September 30, 2021, the City received Statements of Qualifications from seven Design-Build Teams; and
WHEREAS, the seven prequalification packages were reviewed by City staff, Swinerton Consulting Project Managers, City’s Finance Director, and Swinerton’s Financial Controller; and
WHEREAS, the prequalification packages were evaluated on:

1. Financial strength

2. Relevant experience of the Design/Build Team

3. Experience and training of key personnel

4. Their Apprenticeship program

5. Team’s Safety record

6. Experience with Design/Build delivery

7. Termination/Failure to complete contract, violations, claims, arbitration, and litigation
WHEREAS, based on the evaluations, the top three Statement of Qualifications are from the following Design/Build teams:
• Bernards of Fresno, CA with Perkins Eastman
• Blach Construction Company of Monterey, CA with Steinberg Hart • Otto Construction of Monterey, CA with WRNS Studio
NOW THEREFORE BE IT HEREBY RESOLVED, by the City Council of the City of Gonzales hereby approves the shortlist of prequalified Design-Build Entities for the Community Center Complex Project, and authorizes staff to issue the Request for Proposal to the shortlisted Design-Build Entity Teams after Council approves the Design Criteria for the project.

Packet Pg. 109 Attachment: Resolution No. 2022-15 (2339 : Resoluiton No. 2022-15 Approving the Shortlist of Prequilified Design-Build Entities) PASSED AND ADOPTED by the City Council of the City of Gonzales at a regular meeting duly held on the 7
th day of February 2022, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

Jose L. Rios, The Honorable Mayor
ATTEST:

Mary Villegas, Deputy City Clerk
Packet Pg. 110 Attachment: Resolution No. 2022-15 (2339 : Resoluiton No. 2022-15 Approving the Shortlist of Prequilified Design-Build Entities) City of Gonzales

CITY MANAGER DEPARTMENT

STAFF REPORT
TO: Honorable Mayor Rios and City Council
DATE: February 7, 2022
FROM: Rene Mendez, City Manager
SUBJECT: Updates to the Organizational Chart, Classification Plan & Job Descriptions

RECOMMENDATION
It is recommended that your City Council receive the staff report and take the following actions to:
1) Adopt the Updated City Organizational Chart;
2) Approve the New Assistant City Manager and Police Captain Positions and Job Descriptions; 3) Approve updates to the Job Descriptions of the Recreation Coordinator/Administrative Analyst, Youth Program Coordinator, and Sports & Senior Program Coordinator; 4) Approve changing the name of the Fire Engineer to Fire Lieutenant; and 5) Approve the revised Classification Plan.

BACKGROUND
The City has an existing Organizational Chart and Classification Plan that is adopted annually as part of the budget. The Chart is needed to clearly reflect the department/functions of the organization including the allotted positions for each department and functions. It also reflects span of control and the supervisor flow of the organization. The Classification Plan delineates the salary range for each position (classifications) within the Organizational Chart, as well as the progression through the steps of each range.

While most years there are no changes to both, from time to time it is important to assess the Organizational Chart and Classification Plan and bring forward any updates needed to keep up with changing workloads; better cover and align “span of control” responsibilities; retain and attract the needed personnel; establish a more visible succession pathway, and ultimately be able to effectively provide the services and coverage needed for the community.

REVIEW AND ANALYSIS
AGENDA
ITEM
17 Packet Pg. 111
The City is at a pivotal stage as we start the decade. With the expected and planned residential development, the Community Center Complex project, the expansion of the wastewater treatment plant, the continuing growth of the City’s economic base, the construction of the microgrid, and changing regulatory environment and requirements, the organization needs to constantly evolve and position itself for the future.

A couple of other reasons for the reorganization is that:

1. It creates succession throughout the organization; and

2. As the City grows, one of the important parts of the fiscal analysis will be how to finance the organization that will be needed in the future to support the growth. In order to best inform that analysis, it is important to begin evolving the organization at this time in preparation of what is coming and to establish the new organizational foundation.

While the COVID-19 pandemic has affected the transition and our community is certainly experiencing its impacts, the reality is that most projects and initiatives have continued to move forward.

As we move into the decade and transition to the post COVID-19 pandemic reality, staff believes that it is necessary to make the following recommended enhancements to the organization (Attachment 1) and the corresponding updates to the Classification Plan (Attachment 2) that will be presented below. • Establish an Assistant City Manager Position.
• Move the Recreation Department/function under the supervision of the Director of Community Engagement and Strategic Partnerships and realign duties and responsibilities across the Department.
• Create a Captain position in the Police Department.
• Rename the existing Fire Engineer Position to Fire Lieutenant.

City Managers’ Office - Assistant City Manager
Attachment 3, the recommended new job description for this position, reflects the duties and responsibilities that at is core supports any and all the responsibilities assigned to the City Manager, as necessary. As evident in the proposed job description, the Assistant City Manager (ACM) will focus primarily on organizational issues so that the City Manager can focus more on external issues, but also have oversight over the Public Works, Community Development/Planning, and Building functions.

Another important reason for establishing this position is that it establishes a clear succession path to the City Manager position should the Council choose or at a minimum, provide the Council the ability to maintain continuity if needed within the organization.

So why now? At this critical junction with everything that is before the City, the span of control and oversight needed is challenging to maintain. While sometimes difficult to acknowledge, the fact of the matter is that with everything currently underway and coming in the near future; it creates a “span of control” challenge that would be difficult for larger organizations with significant more staff resources, let alone for a small City. Therefore, it is important to establish the necessary structure to support what is being done and needs to be done. Another concern to guard against is spreading the organization to thin and important things being missed or not adequately addressed.

In order to keep up with everything currently underway and what is coming, the Deputy City Manager has been tasked with providing Assistant City Manager level work and has been assigned significantly more responsibility. Therefore, should your Council approve this position, it is my intent to promote the Deputy City Manager to Assistant City Manager, and maintain the Deputy position vacant until sometime in the future, at which time it would come before your Council for approval. It is not anticipated that this would happen for a few years.

Packet Pg. 112
Reorganization of the Recreation Department/Function
In taking a closer look at the existing Recreation Coordinator, it fits and aligns well under the duties and responsibilities of the Director of Community Engagement and Strategic Partnerships, who will provide the level of management leadership and oversight needed moving forward. Especially as we bring the Community Center Complex online, it is more important than ever to have the necessary skill sets to develop the partnerships and programs necessary. In addition, the continuing development and evolution of the existing youth, sports, and senior programs require enhancing, strengthening, and maximizing the skill set of existing personnel.

Furthermore, as the City continues to evolve and move forward, there is also a need to engage the community at a deeper level and establish the systems necessary to support the programing. As a result, staff is recommending the realignment of duties and responsibilities among the three existing positions:
the Recreation Coordinator, the Sports and Senior Program Coordinator, and the Youth Program Coordinator as reflected in Attachment 4 – A, B, & C.

Police Department - Captain
Similar reasons for the ACM position, essentially support the establishment of a new Captain position (Attachment 5) within the Police Department, which replaces the existing Deputy Police Chief position. It is needed to establish succession, provide much needed management and administrative support, establish more of an advancement pathway for employees, and ultimately strengthen the organization. In addition, with the constantly increasing regulatory and litigious environment, social media, and the changing public expectations surrounding law enforcement, it is not only necessary today, but more critical than ever to establish the necessary command and leadership support structure in the department.

Also, the Captain position is very common in other departments, and this would align the department with other agencies in the County.

Fire Department - Lieutenant
The recommended change is to simply rename the existing Fire Engineer positions to Fire Lieutenant, with no change to the job description and salary range. This recommendation is more due to the need to bring the command structure within the department in line with other agencies, and current best practice.

Classification Plan
The recommended Classification Plan (Attachment 6) reflects the changes described above. In addition, it reflects the cost-of-living-adjustment (COLA) and other changes approved at the January 18th meeting.

Explain: While internal in nature, the proposed recommendations support the Vision by making the necessary adjustments to strengthen the organization to be able to support and implement the Vision.

Explain how the Recommendation Directly Implements the Mission Packet Pg. 113
The City Council and Staff of the City of Gonzales will realize our Vision by providing the leadership, commitment, and resources necessary to provide excellent services that enhance the quality of life of our diverse community.

Explain: Please see explanation above for the Vision.

City services will be delivered in a cost-effective, respectful, and friendly manner to insure the safety and wellbeing of the residents and the promotion of business, recreational, housing and employment opportunities in an environmentally sustainable manner.

Explain: Please see explanation above for the Vision.

Strong fiscal policies allow us to provide appropriate infrastructure for:
• Public Safety X Yes No N/A
• Housing X Yes No N/A
• Recreation X Yes No N/A
• Environment X Yes No N/A
• Education X Yes No N/A
Explain: A stable organization is needed to ensure the high level of service necessary for the community.

ALTERNATIVES
Your Council has the authority to approve parts or none of the proposed adjustments to the organization.

While not recommended, based on the direction provided, staff would bring back a future item implementing the direction received.

BUDGET IMPACT
In general, the budget impacts are due to the Assistant City Manager position. All the other recommendation are fiscally neutral. For example:
• The Captain’s position in the Police Department replaces the Deputy Police Chief position and maintains the same salary scale. It is anticipated that this position would be filled by an internal recruitment process and any other leadership positions vacated (i.e., Sergeant and Corporal) would subsequently be filled by a similar process, and no new positions would be added. At this time, it is anticipated that no new positions would be added until the next growth phase of the City. • The Lieutenant position has no impact on the budget because it simply replaces the existing Fire Engineer position with no changes to the salary scale.
• The changes to the Recreation Department and functions, is fiscally neutral in that the existing authorized salaries for the three job description positions being updated, are simply being adjusted to support the changes to the duties and responsibilities utilizing existing resources. In addition, this will also support the added responsibility for the Director of Community Engagement and Strategic Partnerships.

The recommendation to establish an Assistant City Manager position if approved, will result in increase costs of $38,400 annually to the overall budget; $16,000 for the rest of this fiscal year. However, due to the proposed responsibilities of the position, the increase will be offset by non-General Fund revenue Packet Pg. 114
sources, so there will be no impact on the General Fund. Utility, assessment, and developer account funds will be used to offset the increase.

It is important to note that the estimates are based on existing personnel and reflect several assumptions on the possible application of benefits. It is possible that the actual cost impacts will vary depending on future personnel, and/or benefit costs.

CONCLUSION
It is recommended that your City Council receive the staff report and take the following actions to:
1) Adopt the Updated City Organizational Chart;
2) Approve the New Assistant City Manager and Police Captain Positions and Job Descriptions; 3) Approve updates to the Job Descriptions of the Recreation Coordinator/Administrative Analyst, Youth Program Coordinator, and Sports & Senior Program Coordinator Job Descriptions; 4) Approve changing the name of the Fire Engineer to Fire Lieutenant; and 5) Approve the revised Classification Plan.

Attachments:

1. Organizational Chart FY 2021-2022

2. Assistant City Manager

3. Police Captain

4. Recreation Coordinador

5. Youth Program Coordinator

6. Sports &Senior Programs Coordinator

7. Classification Plan
Packet Pg. 115
Guillermina Flores
Monica Rico
Maria Arreola
Maria Flores
Lizette De Leon
Jose Chavez
Records Supervisor
Andrea Casillas
Admin. Assistant II
Esther Valdez
Volunteer Firefighters
Part time (5)
Santiago Melgoza
Sergeants
Juan Mendoza
Recreation Coordinator/
Admin. Analyst
Vacant
Lifeguards/Rec Aids
Seasonal/Part-Time
Kid Power Academy
Part-Time
Sports & Senior
Project Coordinator
Jessica Olmedo
Captain
City Attorney
(Contracted)
Michael Rodriquez
Fire Engineers
Mike Howard
Depputy City Manager/
Special Projects Dir.

Vacant
Dir. of Community Engagement
& Strategic Partnerships
Carmen Gil
Fire Chief
Jason Muscio
Vacant
Vacant
Development Services
Tech./Admin Analyst
Alejandra Flores
Admin. Assistant II
Anabel Almanza
Admin. Assistant I
Noemi Gregorio
Council Member
Paul Miller
Council Member
Lorraine Worthy
City Engineer Keith Wise
Frank Valladarez
Christian Avina
Alejandro Quiroz
Ulyses Fierros
Green's Accounting
Patrick Dobbins
Tiffany Twisslemann
Publc Works Supervisor
Technician
Andrew Lujan
Herbert Bowen
Roverto Zavala
David Martinez
Curtis Snively
Vacant
Raymundo Vasquez Maintenance Workers
J. Martin Espinoza
Vacant (2)
Jaime Vasquez
Nathan Cordoba
Alfonso Carrillo
Matthew Doughty
Alex Pruneda
City of Gonzales
Mayor Pro Tem
Scott Funk
Mayor
Jose L. Rios
Public Works Director/ Police Chief
FY 2021 - 2022
Mark Hartunian
Finance Director (Contr.)
Assistant City Manager
City Manager/City Clerk/Successor Agency Director
René L. Mendez
Executive Asst. to the City Manager/
Deputy City Clerk
Mary Villegas
Council Member
Liz Silva
Bldg. Official (Contr.) Community Dev. Director
Vacant
Program Coordinator
Isabel Navarro
Youth Program Coord.

Julie Douglas
Comm. Health Workers
Kyler Monares
David Achen
Erik Prader
David Vasquez
Lead Worker Firefighters
Officers
Cesar Castillo
Sr.Accounting Technician
Elizabeth Jimenez
Police Services Tech.

Mechanic
Corporal
Vacant (2)
Packet Pg. 116 Attachment: Organizational Chart FY 2021-2022 (2341 : Updates to the Organizational Chart,

Page 1 of 3 ends

ASSISTANT CITY MANAGER

DEFINITION
In collaboration with the City Manager, the Assistant City Manager is responsible for the overall management analysis and administrative coordination for the City. Directs, supervises, and ensures the operation of the Community Development Department, Public Works Department, Building, and City Hall Front Office function, and other departments/divisions as assigned.

DISTINGUISHING CHARACTERISTICS
This is a single level exempt position that holds a significant amount of responsibility and accountability for administrative work required to maintain operations in the City.

SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the City Manager. Exercises direct and indirect supervision of management, professional, technical, and clerical positions.

EXAMPLES OF DUTIES
Duties may include, but are not limited to, the following:
• Plans, administers, and directs the operations of the Community Development, Public Works, Building and City Hall Front Office function, and other departments/divisions as assigned.
• Develops and assists in the development and implementation of goals, objectives, policies, and priorities.
• Performs comprehensive management analyses in all areas of City administration; undertakes special assignments at the request of the City Manager. • Conducts studies, surveys and collects information on difficult operational and administrative problems; analyzes findings and prepares reports of practical solutions for review by the City Manager.
• Working with the Department Heads of Public Works, Community Development and Building, assumes oversight for the preparation and administration of the Department budgets; assists in the development of the City’s annual operation and capital improvement budgets.
• Assists City Manager in coordinating and administering municipal and interdepartmental operations; may serve as the City Manager’s representative or as City Manager as needed.

Packet Pg. 117 Attachment: Assistant City Manager (2341 : Updates to the Organizational Chart, Classification Plan & Job Descriptions)

ASSISTANT CITY MANAGER

Page 2 of 3 ends

• Prepares written and oral reports for the City Council agenda; assists City Manager in coordination of City Council meetings; under direction of the City Manager, works directly with members of the City Council and other elected or public officials.

Represents the City before the City Council, community, outside agencies, and at professional meetings as required.
• Analyzes, interprets, and explains City policies and procedures. • As directed, serves on local and regional committees/task forces on behalf of the City and/or City Manager.
• Responds to citizen complaints and requests for information; confers with the public to explain policies and procedures.
• Coordinates activities of the City Manager’s office with City departments and divisions, and with outside agencies.
• Supervises, trains, and evaluates staff.
• Promotes and maintains safety in the workplace.
• Performs related duties as required.

EMPLOYMENT STANDARDS
Knowledge of:
• Principles, practices, and techniques of public administration. • Principles and practices of organization, management, and supervision. • Principles, methods, practices of municipal finance, budgeting processes, and human resources.
• Advanced research techniques, methods, and procedures. • Applicable Federal, State, and local laws, rules, and regulations pertaining to local government operations.
• Principles of community engagement.

Skill to:
• Make effective public presentations.
• Analyze a variety of administrative and organizational problems and make sound policy and procedural recommendations.
• Coordinate numerous administrative and staff functions effectively. • Communicate clearly and concisely, orally and in writing. • Properly interpret and make decisions in accordance with laws, regulations, and policies.
• Plan, organize and successfully implement complex projects and assignments. • Prepare complete and accurate reports.
• Establish and maintain effective working relationships with City staff, the public, the media and other business and governmental agencies. • Manage, supervise, train, and evaluate assigned personnel. • Promote the mission, values, and standards of an effective public organization, particularly in the area of customer service.

Packet Pg. 118 Attachment: Assistant City Manager (2341 : Updates to the Organizational Chart, Classification Plan & Job Descriptions)

ASSISTANT CITY MANAGER

Page 3 of 3 ends

LICENSES AND CERTIFICATES
• Possession of a valid and appropriate California State driver’s license. • Possession of a safe driving record per the City’s driving standards. • Employee must complete AB 1825 Sexual Harassment Prevention Training within six months of appointment and every two years thereafter.

EXPERIENCE AND TRAINING
Any combination of training and experience which would likely provide the required knowledge and abilities is qualifying. A typical way to obtain these knowledge and abilities would be:

Training: Bachelor’s Degree in Public Administration or a closely related field. A Master’s Degree, Juris Doctorate, and/or a comparable degree is desirable.

Experience: Five years of increasingly responsible supervisory and administrative experience in municipal government.

TYPICAL PHYSICAL REQUIREMENTS AND WORKING CONDITIONS
This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment; vision to read printed materials and a computer screen; hearing and speech to communicate in person and over the telephone. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Must possess the ability to lift, carry, push, and pull materials and objects weighing up to twenty-five pounds. Work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Interacts with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

The above statements are intended to describe the general nature and level of work being performed and are not intended to be an exhaustive list of all responsibilities, duties and skills which may be required.

Packet Pg. 119 Attachment: Assistant City Manager (2341 : Updates to the Organizational Chart, Classification Plan & Job Descriptions)

POLICE DEPARTMENT CAPTAIN

DEFINITION
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. Police Captain is a position under administrative direction of the Chief of Police, acts as second in command, reporting directly to the Chief of Police, and is responsible for the day to day operations of the Department; assists in the administration and supervision of the Police Department; directs, manages, supervises, and coordinates activities and operations within the Police Department; coordinates assigned activities with other divisions, departments, and outside agencies; provides highly responsible and complex administrative support to the Chief of Police; and assumes command of and responsibility for the department in the absence of the Chief of Police.

DISTINGUISHING CHARACTERISTICS
This job class is an F.L.S.A. exempt middle management classification with overall second in command responsibility for all activities and functions of the Police Department. The incumbent in this job class is accountable for developing, implementing, and accomplishing all departmental goals, objectives, policies, and procedures consistent and compliant with all pertinent federal, state, and local laws and regulations. The incumbent allocated to this job class is also responsible for supporting and furthering City goals, objectives, and priorities within policy guidelines.

SUPERVISION RECEIVED AND EXERCISED
Employees in this classification receive direction from the Chief of Police within a framework of stated goals and overall objectives and will work closely with the Chief of Police in numerous projects.

Employees in this classification exercise direct supervision over professional, technical, supervisory, and clerical positions.

EXAMPLES OF DUTIES
The following duties are typical for this classification. Incumbents may not perform all the listed duties and/or may be required to perform additional or different duties from those set forth below to address needs and changing business practices.
• Assists the Chief of Police in planning, directing, coordinating, and controlling Police Department operations.

Packet Pg. 120 Attachment: Police Captain (2341 : Updates to the Organizational Chart, Classification Plan & Job Descriptions)

POLICE CAPTAIN

Page 2 of 5 ends

• Assumes management responsibility for services, programs, projects, and activities within the Police Department; coordinates the activities of sworn and non-sworn personnel in preserving order, protecting life and property, investigating crimes, and in enforcing laws and municipal ordinances as the operating manager of assigned police functions. • Manages and participates in the development and implementation of goals, objectives, policies, and priorities for assigned programs; recommends and administers policies and procedures.
• Monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; recommends, within departmental policy, appropriate service and staffing levels.
• Studies crime reports and current literature in law enforcement to determine trends and make recommendations for changes in organization and operating policies and procedures; prepares reports regarding crime incidents, calls, staffing, projects, and other indicators of department effectiveness and efficiency.
• Plans, directs, coordinates, and reviews the work plan for assigned staff; assigns work activities, projects, and programs; reviews and evaluates work products, methods, and procedures; meets with staff to identify and resolve problems. • Selects, trains, motivates, and evaluates assigned personnel; oversees the conduct of background investigation; provides or coordinates staff training; works with employees to correct deficiencies; implements discipline and termination procedures. • Participates in the development and administration of the Divisions’ annual budget; participates in the forecast of funds needed for staffing, equipment, materials, and supplies; monitors and approves expenditures; implements adjustments. • Researches and develops grants for assigned programs; oversees grant implementation. • Oversees and controls the purchasing, maintenance, and inventory of assigned Police Department equipment, vehicles, and property; oversees and participates in major purchases including researching vehicles and equipment, obtaining price quotes, negotiating purchase, preparing staff/Council agenda reports, preparing purchase order requests, negotiating with vendor, and disseminating purchased equipment. • Responds to major incidents reported to the Police Department and ensures that the Incident Commander is following Incident Command System/Standardized Emergency Management System (ICS/SEMS) protocol; assumes role as Incident Commander or other role as needed for the situation.
• Responds to and resolves difficult and sensitive citizen inquiries and complaints; manages and investigates citizen complaints against employees; prepares reports and maintains administrative files; makes recommendations for disciplinary actions. • Serves as the liaison for the assigned functions with other divisions, departments, and outside agencies; participates with community relations including public, media, and press relations; serves as staff on a variety of boards, commissions, and committees; participates in coordinating, planning, and scheduling City special events; attends special events planning meetings.
• Provides responsible staff assistance to the Chief of Police; conducts a variety of organizational studies, investigations, and operational studies; recommends modifications to programs, policies, and procedures as appropriate; develops and prepares new and revised City ordinances pertaining to the law enforcement services and activities; prepares and presents staff reports and other necessary correspondence. • Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of law enforcement.

Packet Pg. 121 Attachment: Police Captain (2341 : Updates to the Organizational Chart, Classification Plan & Job Descriptions)

POLICE CAPTAIN

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• Serves as acting Chief of Police as assigned; act on behalf of the Chief of Police in the absence of same.
• Performs related duties as required.

EMPLOYMENT STANDARDS
Knowledge of:

The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time to successfully perform the assigned duties. • Operations, services, and activities of a comprehensive municipal law enforcement program.
• Law enforcement theory, principles, and practices and their application to a wide variety of services and programs.
• Principles and practices of law enforcement administration, organization, and management.
• Methods and techniques used in providing the full range of law enforcement and crime prevention services and activities including investigation and identification, patrol, traffic control, records management, care and custody of persons and property, and crime prevention.
• Use of firearms and other modern police equipment.
• Principles and practices of program development and administration. • Methods and techniques of public relations.
• Recent court decisions and how they affect department operations. • Principles and practices of municipal budget preparation and administration. • Principles of supervision, training, and performance evaluation. Pertinent Federal, State, and local laws, codes, and regulations.

Skill to:
• Oversee and participate in the management of assigned divisions of the Police Department.
• Effectively plan, direct, supervise, and coordinate the work of assigned divisions of the Police Department.
• Oversee, direct, and coordinate the work of lower-level staff. • Select, supervise, train and evaluate staff.
• Participate in the development and administration of division goals, objectives, and procedures.
• Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals. • Research, analyze, and evaluate new service delivery methods and techniques. • Respond to requests and inquiries from the general public. • Prepare clear and concise administrative and financial reports. • Prepare and administer large and complex budgets.
• Effectively use and qualify with law enforcement tools and weapons including firearms, batons, defensive tactics, and other safety equipment. • Operate specialized law enforcement equipment including specialized police vehicles, radios, video systems, and radars.

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POLICE CAPTAIN

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• Meet the physical requirements necessary to safely and effectively perform the assigned duties.
• Act quickly and calmly in emergencies.
• Serve as the Chief of Police as necessary.
• Interpret, apply, and make decisions in accordance with applicable Federal, State, and local policies, laws, and regulations. Communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of work.

LICENSE AND CERTIFICATES
• Possession of an appropriate, valid driver’s license. • Possession of a P.O.S.T. Advanced and Supervisory Certificate. • Possession of, or ability to obtain within eighteen months of appointment, a P.O.S.T.

Management Certificate.

TRAINING AND EXPERIENCE
Any combination of experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Training
Possession of a P.O.S.T. Advanced and Supervisory Certificate. Possession of, or ability to obtain within eighteen months of appointment, a P.O.S.T. Management Certificate.

Experience
At least Six (6) years of increasingly responsible law enforcement experience including three years of administrative and or supervisory experience at a level comparable to or above a Police Sergeant.

TYPICAL PHYSICAL REQUIREMENTS
Primary functions require sufficient physical ability to work in an office setting; walk, stand, or sit for prolonged periods of time; occasionally stoop, bend, crouch, reach, and twist; regularly push, pull, lift, and/or carry light to moderate weights; frequently lift and/or move moderate to heavy weights; occasionally lift and/or move heavy weights; operate office equipment including use of computer keyboard; requires a sense of touch, finger dexterity, and gripping with hands and fingers; ability to speak and hear to exchange information; ability to operate a vehicle to travel to various locations; ability to operate and use specialized law enforcement tools and equipment including guns and handcuffs.

Vision: See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents.

Hearing: Hear in the normal audio range with or without correction.

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential job functions.

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POLICE CAPTAIN

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TYPICAL WORKING CONDITIONS
Standard office setting, reactive emergency, natural or man-made disaster, and routine peace keeping environments with travel to various locations to attend meetings or respond to major crime scenes, disasters or critical incidents; the employee is occasionally exposed to outside weather conditions; occasionally exposed to fumes or airborne particles, toxic or caustic chemicals, extreme cold, extreme heat, risk of electrical shock, risk of radiation, and vibration; the noise level in the work environment is usually moderate; however, the noise level is occasionally very loud due to sirens, firearm training, etc.; incumbents may be required to work extended hours including holidays, evenings and weekends and may be required to travel outside City boundaries to attend meetings and trainings.

Packet Pg. 124 Attachment: Police Captain (2341 : Updates to the Organizational Chart, Classification Plan & Job Descriptions)

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PARKS & RECREATION COORDINATOR/

ADMINISTRATIVE ANALYST

DEFINITION
Under direction of the Director of Community Engagement or his/her designee, plans, coordinates and leads marketing athletic, recreational, social and cultural activities designed to serve the needs of the community; coordinates and reviews the work plan for providing recreation services and activities; develops park improvement plans; participates in the development and implementation of goals, objectives, policies, and priorities for recreation programs and activities; identifies resource needs; maintains records, statistics, files and prepares reports.

EXAMPLES OF PRINCIPAL DUTIES
• Coordinates, develops and monitors recreational program activities (including the City Pool) for senior citizens, adults, youth, and teens including classes, sporting events, volunteer opportunities, and special events, etc.
• Creates and monitors leisure programs for senior citizens, adults, youth, and teens, as well as coordinates programming for community special events including marketing strategies.
• Identifies opportunities for improving services delivery methods and procedures. • Assists in preparation and monitoring of program budgets. • Develops, manages and coordinates joint use facilities agreements with the School District.
• Coordinates assigned services and activities with those of other divisions and outside agencies and organizations.
• Develops and coordinates partnerships with non-profit organizations. • Assists in recreational facilities operations and maintenance. • Assists in the development of financial plans and resources for programs . • Supports the development and coordination of cultural arts programs. • Studies/analyzes recreational needs.
• Presents to community groups to share and promote programs and for participant recruitment.
• Oversees and works directly with participants, services providers, volunteers, and community groups.
• Identifies and pursues grant and revenue enhancement opportunities. • Works schedule which may include evenings and weekends. • Attend City Council and Recreation Commission meetings as requested. • Support staff to the Recreation Commission.
• Coordinates scheduling of facilities with schools, and other public agencies.

Packet Pg. 125 Attachment: Recreation Coordinador (2341 : Updates to the Organizational Chart, Classification Plan & Job Descriptions)

RECREATION COORDINATOR/

ADMINISTRATIVE ANALYST

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• Acts as department representative to local residents, governmental agencies, community groups, private businesses, and others concerning questions, problems, concerns, and activities in the provision of recreation programs and facility operations. • Maintains web content relevant and updates social media to promote department programs and activities.
• Works with other City Departments to meet the goals and mission of the City and of the Department including, Public Works Department, Police and Fire. • Coordinates the maintenance and upkeep of facilities, and works with other departments to ensure all supplies, repairs, maintenance needs are completed. • Research other programs for information on fees and policy on a yearly basis; recommends fee and policy changes.

EMPLOYMENT STANDARDS
Knowledge of:
• Multigenerational recreational needs (including modern recreational practices). • Excellent customer service skills.
• Community resources to assist in program development and implementation. • Computer software and related hardware.
• Public speaking and writing skills.
• Modern methods, techniques, principles, and procedures used in planning and supervision of recreation programs and facilities.
• Administrative procedures and practices including communications, decision, budget management and public information.
• Principles and practices of employee selection, training, supervision, and evaluation. • Leadership style that influences staff to embrace customer service. • Methods of collection and control of facilities fees and charges. • Efficient and effective time and project management skills. • Sensitivity to the needs of a diverse community.
• Experience in formulating plans for the conduct of recreation programs to maximize the use of recreational areas, facilities, and equipment.
• Experience in developing funding sources such as partnerships, corporate funding, grants, and foundation.
• A strong commitment to public service and dedication to making quality programs available to its citizens.

Skills in:
• Excellent communication, conflict resolution and building relationships. • Working well with all ages and segments of community. • Relating well to a variety of participants including those with special needs. • Organizing projects and being self-motivated.
• Planning and coordinating a recreation program suited to the needs of the community. • Establishing and maintaining cooperative relationships and dealing tactfully with a variety of community and governmental individuals and groups.
• Preparing required schedules and reports.
• Effectively communicating both orally and in writing.

Packet Pg. 126 Attachment: Recreation Coordinador (2341 : Updates to the Organizational Chart, Classification Plan & Job Descriptions)

RECREATION COORDINATOR/

ADMINISTRATIVE ANALYST

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• Training and supervising the work of specialized personnel. • Maintaining relationships with vendors.
• Elicit community organizational support for programs. • Conducting research and prepare clear, concise reports. • Ability to speak Spanish is desirable.

EDUCATION AND EXPERIENCE
Associate of Arts degree or equivalent (a Bachelor’s degree is desirable), and any combination of training and/or experience that demonstrates the required skills and abilities. A typical background would be the equivalent of an Associate of Arts degree with coursework in physical education, recreation administration, and/or related fields; and a minimum of two years of experience in programming and/or participating in recreational programming and/or special programs for senior citizens, adults, youth, and teens.

LICENSES AND CERTIFICATES
Must posses a valid California Class C Driver’s License. Certification in standard first aid and CPR. Certification in Red Cross Lifeguard Training and WSI is desirable.

TYPICAL PHYSICAL AND MENTAL REQUIREMENTS
Physical, mental and emotional stamina to perform the duties and responsibilities of the position; sitting for extended periods of time daily as well as standing and walking short distances for extended periods of time daily; manual dexterity sufficient to write, use telephone, business machines and related equipment; vision sufficient to read printed materials and distinguish colors; hearing sufficient to conduct in person and telephone conversation; speaking ability in an understandable voice with sufficient volume to be heard in a normal conversation distance, on the telephone and in addressing groups; physical agility to push/pull, squat, twist, turn, bend, stoop and reach overhead; physical mobility sufficient to move about the work environment, climb ladder, and to walk on uneven surfaces; physical strength to up to 50lbs; physical stamina sufficient to sit for prolonged periods of time; mental acuity to collect and interpret data, evaluate, reason, define problems, establish facts, draw valid conclusions, and make valid judgements and decisions; good memory and recall is necessary for the accurate and timely transfer of information.

Hearing and speaking to exchange information in person or on the telephone; seeing to read a variety of documents; dexterity of hands and fingers to operate office equipment; sitting for extended periods of time, standing, bending or crouching; reaching overhead, above the shoulders, to reach and store supplies and equipment. Continuous contact with other City and School staff, parents, and the community.

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YOUTH PROGRAM COORDINATOR

DEFINITION
Oversee, coordinate and direct the City of Gonzales After School Program, Non School Day, Day Camps, and Recreational Preschool Programs.

DISTINGUISHING CHARACTERISTICS
This is the mid-level classification in the Recreation series.

SUPERVISION RECEIVED AND EXERCISED
Must have the capacity to work independently or with general supervision.. Supervises Recreation Aides, Interns, ROP Students, and Volunteers.

EXAMPLES OF DUTIES
Duties may include, but are not limited to, the following:
• Supervise program activities and ensure safety of all participants. • Work collaboratively with GUSD and other organizations to implement the After School Program in a safe, fun, and program conforming manner.
• Develop and implement curriculum that is age appropriate and relevant to our community that includes but is not limited to; educational development, fitness, sports, arts and crafts, and character education.
• Participate in evaluation of program leader job performance and effectiveness. • Monitor use of equipment, materials, and supplies; request additional materials as needed.
• Communicate with site administrators, teachers, parents, community partners, and other program staff, as needed.
• Promote a positive and respectful atmosphere for students, teachers, parents, and staff. • Maintain attendance logs, time sheets, accident report, schedules, and surveys as needed.
• Act as a substitute program leader as required.
• Maintain punctual and consistent attendance.
• Work with the Recreation Coordinator to develop and implement staff trainings.

Packet Pg. 128 Attachment: Youth Program Coordinator (2341 : Updates to the Organizational Chart, Classification Plan & Job Descriptions)

YOUTH PROGRAM COORDINATOR

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EMPLOYMENT STANDARDS
Knowledge of:
• Child Development; Ages & Stages.
• Curriculum planning and implementation.
• Techniques to assist children with homework.
• General supervision techniques.
• Behavior modification techniques.

Skill to:
• Plan daily, weekly, and monthly curriculum.
• Understand, interpret, explain, and apply applicable best practices for rules, regulations, policies and procedures.
• Work with various cultural and ethnic groups in a tactful and effective manner. • Word process accurately at a speed necessary for successful job performance. • Compose general correspondence, letters, and reports in a clear, concise and timely manner.
• Make sound decisions independently in accordance with established policies and to use initiative and judgment, in carrying out tasks and responsibilities with only general instructions and guidance.
• Conduct research, compile, and summarize a variety of information from multiple sources to prepare clear and accurate reports.
• Communicate effectively, tactfully, and positively in both oral and written forms. • Meet the physical requirements necessary to perform assigned duties in a safe and effective manner for self and others.
• Establish and maintain effective working relationships with parents, school staff, community partners, and co-workers.
• Collaborate with others on projects and activities.

LICENSES AND CERTIFICATES
• Possession of a valid and appropriate California State Driver’s License and safe driving record per the City’s driving standards.
• Minimum of 48 college credits or passage of Paraprofessional Exam. • California Mandated Reporter Certification.
• CPR/First Aid & AED Certification.

TRAINING AND EXPERIENCE
Any combination of training and experience, which would likely provide the required knowledge and abilities is qualifying. A typical way to obtain these knowledge and abilities would be:

Packet Pg. 129 Attachment: Youth Program Coordinator (2341 : Updates to the Organizational Chart, Classification Plan & Job Descriptions)

YOUTH PROGRAM COORDINATOR

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An example of the education and experience, which most likely demonstrates the skills, knowledge and abilities, required to perform the duties would be any combination equivalent to completion of High School/GED, 2 years or 48 units of college courses or a passing score on the Paraprofessional Exam.

TYPICAL WORKING CONDITIONS
Typical working conditions include a combination of outdoor work, recreation and a business office and educational environment. In the office, subject to sitting at a desk completing reports, bending, crouching, or kneeling at files, pushing/pulling of file drawers and supplies, reaching in all directions and prolonged periods of time working at a computer terminal. On the job site, walking and standing for long periods of time, work in all types of weather environments. Hearing and speaking to exchange information in person or on the telephone; seeing to read a variety of documents; dexterity of hands and fingers to operate office equipment; sitting for extended periods of time, standing, bending or crouching; reaching overhead, above the shoulders, to reach and store supplies and equipment. Continuous contact with other City and School staff, parents, and the community.

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SPORTS AND SENIOR PROGRAMS COORDINATOR

DEFINITION
To oversee, coordinate and direct the City of Gonzales sports, activities and senior programs.

DISTINGUISHING CHARACTERISTICS
This is the mid-level classification in the Recreation series.

SUPERVISION RECEIVED AND EXERCISED
Must have the capacity to work independently or under general supervision. Supervises Recreation Aides, Interns, ROP Students or Volunteers.

EXAMPLES OF DUTIES
Duties may include, but are not limited to, the following:
• Supervise program activities and ensure safety of all participants. • Develop, coordinate, and implement programing for adult sports, youth sports and senior activities.
• Participate in evaluation of program leader job performance and effectiveness. • Monitor use of equipment, materials and supplies; request additional materials as needed.
• Communicate and collaborate with site administrators, teachers, parents, community partners, and other staff to run effective programming. • Promote a positive and respectful atmosphere.
• Maintain registration forms, time sheets, accident reports, schedules and surveys as needed.
• Act as a substitute coach and referee as required.
• Staff a Senior Program Advisory Committee.
• Recruit and train volunteers and help establish a volunteer appreciation program. • Maintain punctual and consistent attendance.
• Consistently evaluate program needs and activities to ensure programs are effective, reflective, and responsive to community needs and desires.

Packet Pg. 131 Attachment: Sports &Senior Programs Coordinator (2341 : Updates to the Organizational Chart, Classification Plan & Job Descriptions)

SPORTS AND SENIOR PROGRAMS COORDINATOR

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EMPLOYMENT STANDARDS
Knowledge of:
• Sports Rules, Regulations and policies, as well as sports trends. • Techniques to manage volunteers, participants, and staff. • General Supervision Techniques.
• Behavior Modification Techniques.
• Conflict Resolution Skills.

Skill to:
• Understand, interpret, explain and apply applicable best practices for rules, regulations, policies and procedures.
• Work with various cultural and ethnic groups in a tactful and effective manner. • Word process accurately at a speed necessary for successful job performance. • Compose general correspondence, letters and reports in a clear, concise and timely manner. • Make sound decisions independently in accordance with established policies and to use initiative and judgment in carrying out tasks and responsibilities with only general instructions and guidance.
• Conduct research, compile and summarize a variety of information from multiple sources to prepare clear and accurate reports.
• Communicate effectively, tactfully, and positively in both oral and written forms. • Meet the physical requirements necessary to perform assigned duties in a safe and effective manner for self and others.
• Establish and maintain effective working relationships with parents, school staff, community partners, and co-workers.
• Collaborate with others on projects and activities.

LICENSES AND CERTIFICATES
• Possession of a valid and appropriate California State Driver’s License and safe driving record per the City’s driving standards.
• California Mandated Reporter Certification.
• CDC Concussion Training.
• CPR/First Aid & AED Certification.

TRAINING AND EXPERIENCE
Any combination of training and experience which would likely provide the required knowledge and abilities is qualifying. A typical way to obtain these knowledge and abilities would be:

An example of the education and experience which most likely demonstrates the skills, knowledge and abilities, required to perform the duties would be any combination equivalent to completion of High School/GED.

Packet Pg. 132 Attachment: Sports &Senior Programs Coordinator (2341 : Updates to the Organizational Chart, Classification Plan & Job Descriptions)

SPORTS AND SENIOR PROGRAMS COORDINATOR

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TYPICAL WORKING CONDITIONS
A combination of outdoor work, a business office environment and an educational/recreation environment. In the office, subject to sitting at a desk completing reports, bending, crouching, or kneeling at files, pushing/pulling of file drawers and supplies, reaching in all directions and prolonged periods of time working at a computer terminal. On the job site, walking and standing for long periods of time, work in all types of weather environments. Hearing and speaking to exchange information in person or on the telephone; seeing to read a variety of documents; dexterity of hands and fingers to operate office equipment; sitting for extended periods of time, standing, bending or crouching; reaching overhead, above the shoulders, to reach and store supplies and equipment. Continuous contact and collaboration with other City staff, parents, volunteers and community members will be required.

Packet Pg. 133 Attachment: Sports &Senior Programs Coordinator (2341 : Updates to the Organizational Chart, Classification Plan & Job Descriptions) Revised 2-7-22
CLASSIFICATION STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP 8

EXECUTIVE MANAGEMENT STAFF

CITY MANAGER
ASSISTANT CITY MANAGER $11,282.99 $11,790.72 $12,321.31 $12,875.77 $13,455.18 $14,060.66 $14,693.39 $15,354.59 DEPUTY CITY MANAGER $9,084.54 $9,493.34 $9,920.54 $10,366.97 $10,833.48 $11,320.99 $11,830.43 $12,362.80 COMMUNITY DEVELOPMENT DIRECTOR $9,589.24 $10,020.76 $10,471.69 $10,942.92 $11,435.35 $11,949.94 $12,487.69 $13,049.64 PUBLIC SAFETY DIRECTOR (CHIEF OF POLICE) $10,192.90 $10,651.58 $11,130.90 $11,631.79 $12,155.22 $12,702.20 $13,273.80 $13,871.12 *PUBLIC SAFETY DIRECTOR (CHIEF OF POLICE) -
GRANDFATHERED $10,906.40 $11,397.19 $11,910.06 $12,446.01 $13,006.09 $13,591.36 $14,202.97 $14,842.10 SPECIAL PROJECTS DIRECTOR $8,651.94 $9,041.27 $9,448.13 $9,873.30 $10,317.60 $10,781.89 $11,267.07 $11,774.09 DIRECTOR OF PUBLIC WORKS $9,132.61 $9,543.58 $9,973.04 $10,421.83 $10,890.81 $11,380.90 $11,893.04 $12,428.22 *DIRECTOR OF PUBLIC WORKS - GRANDFATHERED $9,452.25 $9,877.61 $10,322.10 $10,786.59 $11,271.99 $11,779.23 $12,309.29 $12,863.21 FIRE CHIEF $8,612.06 $8,999.60 $9,404.58 $9,827.79 $10,270.04 $10,732.19 $11,215.14 $11,719.82 FIRE CHIEF - GRANDFATHERED $9,214.90 $9,629.57 $10,062.90 $10,515.74 $10,988.94 $11,483.45 $12,000.20 $12,540.21

DIRECTOR OF COMMUNITY ENGAGEMENT &
STRATEGIC PARTNERSHIPS $8,719.71 $9,112.10 $9,522.14 $9,950.64 $10,398.42 $10,866.35 $11,355.33 $11,866.32

MID-MANAGEMENT STAFF
CAPTAIN $8,696.49 $9,087.84 $9,496.79 $9,924.14 $10,370.73 $10,837.41 $11,325.10 $11,834.73 DEPUTY FIRE CHIEF $7,209.95 $7,534.40 $7,873.45 $8,227.76 $8,598.01 $8,984.92 $9,389.24 $9,811.75 RECREATION COORDINATOR/ ADMINISTRATIVE $4,226.13 $4,416.31 $4,615.04 $4,822.72 $5,039.74 $5,266.53 $5,503.52 $5,751.18 PUBLIC WORKS SUPERVISOR $5,349.22 $5,589.94 $5,841.48 $6,104.35 $6,379.05 $6,666.10 $6,966.08 $7,279.55

SUPERVISORY STAFF
POLICE SERGEANT $7,994.93 $8,354.70 $8,730.66 $9,123.54 $9,534.10 $9,963.14 $10,411.48 $10,880.00 *POLICE SERGEANT - GRANDFATHERED $8,554.58 $8,939.53 $9,341.81 $9,762.19 $10,201.49 $10,660.56 $11,140.28 $11,641.59 PUBLIC WORKS LEAD WORKER $4,267.43 $4,459.46 $4,660.14 $4,869.84 $5,088.99 $5,317.99 $5,557.30 $5,807.38 *PUBLIC WORKS LEAD WORKER - GRANDFATHERED $4,858.47 $5,077.10 $5,305.57 $5,544.32 $5,793.81 $6,054.53 $6,326.99 $6,611.70

BUILDING/MAINTENANCE STAFF
BUILDING INSPECTOR II $4,984.58 $5,208.89 $5,443.29 $5,688.23 $5,944.21 $6,211.69 $6,491.22 $6,783.33 BUILDING INSPECTOR I $4,236.89 $4,427.55 $4,626.79 $4,834.99 $5,052.57 $5,279.93 $5,517.53 $5,765.82 MECHANIC II $4,386.71 $4,584.11 $4,790.40 $5,005.96 $5,231.23 $5,466.64 $5,712.64 $5,969.71 *MECHANIC II - GRANDFATHERED $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 MECHANIC I $4,055.78 $4,238.29 $4,429.01 $4,628.32 $4,836.59 $5,054.24 $5,281.68 $5,519.36 TECHNICIAN $4,055.78 $4,238.29 $4,429.01 $4,628.32 $4,836.59 $5,054.24 $5,281.68 $5,519.36 MAINTENANCE WORKER $3,356.76 $3,507.81 $3,665.67 $3,830.62 $4,003.00 $4,183.13 $4,371.37 $4,568.09 *MAINTENANCE WORKER - GRANDFATHERED $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

PUBLIC SAFETY STAFF
POLICE CORPORAL $6,383.12 $6,670.37 $6,970.53 $7,284.21 $7,611.99 $7,954.53 $8,312.49 $8,686.55 POLICE OFFICER $6,079.16 $6,352.72 $6,638.59 $6,937.33 $7,249.51 $7,575.73 $7,916.64 $8,272.89 *POLICE OFFICER - GRANDFATHERED $6,504.70 $6,797.41 $7,103.29 $7,422.94 $7,756.97 $8,106.03 $8,470.81 $8,851.99 FIRE ENGINEER $4,969.27 $5,192.89 $5,426.57 $5,670.77 $5,925.95 $6,192.62 $6,471.29 $6,762.49 FIREFIGHTER $4,537.16 $4,741.33 $4,954.69 $5,177.65 $5,410.65 $5,654.13 $5,908.56 $6,174.45 POLICE SERVICES TECHNICIAN $3,192.44 $3,336.10 $3,486.22 $3,643.10 $3,807.04 $3,978.36 $4,157.38 $4,344.47

SUPPPORT STAFF
SENIOR ACCOUNTING TECHNICIAN $4,806.63 $5,022.93 $5,248.96 $5,485.17 $5,732.00 $5,989.94 $6,259.49 $6,541.16 *SENIOR ACCOUNTING TECHNICIAN -
GRANDFATHERED $4,974.87 $5,198.73 $5,432.68 $5,677.15 $5,932.62 $6,199.59 $6,478.57 $6,770.10

EXECUTIVE ASSISTANT TO THE CITY
MANAGER/DEPUTY CITY CLERK $4,806.63 $5,022.93 $5,248.96 $5,485.17 $5,732.00 $5,989.94 $6,259.49 $6,541.16 *EXECUTIVE ASSISTANT TO THE CITY MANAGER
DEPUTY CITY CLERK - GRANDFATHERED $4,974.87 $5,198.73 $5,432.68 $5,677.15 $5,932.62 $6,199.59 $6,478.57 $6,770.10

DEVELOPMENT SERVICES
TECHNICIAN/ADMINISTRATIVE ANALYST $3,757.10 $3,926.17 $4,102.85 $4,287.48 $4,480.41 $4,682.03 $4,892.72 $5,112.90 ACCOUNTING SPECIALIST $3,495.50 $3,652.79 $3,817.17 $3,988.94 $4,168.44 $4,356.02 $4,552.04 $4,756.89 ADMINISTRATIVE ASSISTANT/RECORDS SUPERVISOR $3,757.10 $3,926.17 $4,102.85 $4,287.48 $4,480.41 $4,682.03 $4,892.72 $5,112.90 ADMINISTRATIVE ASSISTANT II $3,495.50 $3,652.79 $3,817.17 $3,988.94 $4,168.44 $4,356.02 $4,552.04 $4,756.89 ADMINISTRATIVE ASSISTANT I $3,088.07 $3,227.03 $3,372.25 $3,524.00 $3,682.58 $3,848.29 $4,021.47 $4,202.43 YOUTH PROGRAM COORDINATOR $3,638.41 $3,802.14 $3,973.23 $4,152.03 $4,338.87 $4,534.12 $4,738.15 $4,951.37 SPORTS & SENIOR PROGRAMS COORDINATOR $3,638.41 $3,802.14 $3,973.23 $4,152.03 $4,338.87 $4,534.12 $4,738.15 $4,951.37 SECRETARY $2,671.94 $2,792.17 $2,917.82 $3,049.12 $3,186.33 $3,329.72 $3,479.55 $3,636.13 RECEPTIONIST- CLERK $2,532.80 $2,646.78 $2,765.88 $2,890.35 $3,020.41 $3,156.33 $3,298.36 $3,446.79

SEASONAL/PART-TIME (HOURLY RATE)
PROJECT COORDINATOR $23.01 $24.05 $25.13 $26.26 $27.44 $28.68 COMMUNITY HEALTH WORKER $20.33 $21.25 $22.20 $23.20 $24.24 $25.34 POOL MANAGER $17.58 $18.37 $19.20 $20.06 $20.96 $21.91
ASSISTANT POOL MANAGER $16.91 $17.67 $18.47 $19.30 $20.17 $21.07 SENIOR LIFE GUARD $16.26 $16.99 $17.76 $18.56 $19.39 $20.26 LIFE GUARD $15.64 $16.34 $17.08 $17.85 $18.65 $19.49
RECREATION LEADER II $15.64 $16.34 $17.08 $17.85 $18.65 $19.49 RECREATION LEADER I/AFTER SCHOOL AID $15.00 $15.68 $16.38 $17.12 $17.89 $18.69 RECREATION PROGRAM SUPERVISOR $15.64 $16.34 $17.08 $17.85 $18.65 $19.49

CITY COUNCIL & MAYOR
CITY COUNCIL & MAYOR - MONTHLY STIPEND $400.00

CITY OF GONZALES CLASSIFICATION PLAN
FISCAL YEAR 2021-2022

FOUR AND ONE HALF-PERCENT STEP ADVANCEMENT EXCELLENCE INCENTIVES $17,190.50 MONTHLY (SALARY INDEPENDENT OF STEP SCHEDULE) 07-01-2021 Packet Pg. 134 Attachment: Classification Plan (2341 : Updates to the Organizational Chart, Classification Plan & Job Descriptions) City of Gonzales

PUBLIC WORKS / CITY ENGINEER DEPARTMENT

STAFF REPORT
TO: Honorable Mayor Rios and City Council
DATE: February 7, 2022
FROM: Patrick Dobbins, Public Works Director/City Engineer THROUGH: René L. Mendez, City Manager
SUBJECT: Presentation on Efforts to Rehabilitate, Upgrade, and Increase the Capacity of the City's Wastewater System

RECOMMENDATION
Receive a presentation from City staff on efforts to rehabilitate, upgrade and increase the capacity of the City’s Wastewater System to serve the City’s current needs and expected Residential and Industrial Development.

BACKGROUND
The City operates a wastewater system that collects wastewater from homes, businesses, and industrial facilities for treatment at the City-owned municipal wastewater treatment plant located two miles west of Alta Street. The treatment plant was originally constructed in the 1940’s and has been expanded several times with the last major improvement in 2006, when its capacity was increased to 1.3MGD.

The City’s Wastewater System operates under a Waste Discharge Permit from the Central Coast Regional Water Quality Control Board (Regional Board). The treatment plant has a capacity of 1.3 million gallons/day and current sewer discharges to the plant averages 1.1 million gallons/day (MGD). To meet projected long-term demands and comply with the discharge permit regulations, the City must upgrade and expand its wastewater system.

System Demands: The estimated wastewater generation for build-out within the current City limits and the City’s Sphere of Influence (East of US101) are in the below table:

AGENDA
ITEM
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Wastewater
(gallons)
Build-out of Existing City 1,883,000
Vista Lucia (SOI) 790,100
Puente Del Monte (SOI) 611,500
D’Arrigo and Remainder of SOI 315,400
Total = 3,600,000
Staff provided a comprehensive report and presentation to the City Council at the January 4, 2021 meeting, and this report in an update on last year’s efforts on the City’s wastewater system.

REVIEW & ANALYSIS
A summary of last year’s projects and efforts to improve the operation of the city’s wastewater system and to expand the system includes:

1. Dudek Consulting completed the design of the Industrial Wastewater Pipeline and Treatment Facility. Dudek also completed the EIR for the project that was certified by the Planning Commission at their September 9, 2021 meeting. Staff applied for project funding through the State Revolving Fund Program from the State Water Resources Control Board.

2. Construction to rehabilitate the lift station at the WWTP was completed on June 11, 2021 (two weeks ahead of the projected completion date). This $500,000 construction contract was a major upgrade of the lift station (removed and replaced the existing pump system and controller including piping, valves, appurtenances, and motor control center and integrate new equipment into City’s SCADA system).

3. Operated a Nano Aeration Pilot Program at the WWTP during May and June 2021. Nano Aeration is an emerging technology that provides an improved aeration process using less energy than the traditional systems.

4. Begin a Conveyance System Capital Improvement Program to analyze the existing sewer collection system and determine the improvements needed to serve the Vista Lucia and Puente del Monte developments and other properties in the City’s Sphere of Influence.

5. Began developing a Sewer Pretreatment Program for industrial dischargers. The consultant recently submitted a draft Sewer Use Ordinance that updates Chapter 10.16 of the Municipal Code and provides legal authority for the City to implement a pretreatment program to regulate industrial wastewater dischargers. The consultant is also updating the Local Limits Sampling Plan.

The expected work plan for this calendar year is:

1. Industrial Wastewater Pipeline and Treatment Facility a. Complete the loan application under the State Revolving Fund Program with the State Water Resources Control Board
b. Apply for Central Coast Regional Water Quality Control Board Waste Discharge Permit c. Begin construction of the Industrial Wastewater Pipeline after obtaining the temporary and permanent easements
d. Issue the Industrial Treatment Facility for public bid upon receiving funds under the State Revolving Fund Program

2. Existing Wastewater Treatment Plant
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a. Negotiate new Waste Discharge Permit for existing WWTP with Central Coast Regional Water Quality Control Board
b. Install additional ground water monitoring wells

3. Undertake a Rate Study for the Wastewater, Industrial Wastewater and Water Systems.

4. Begin an assessment of the current Supervisory Control and Data Acquisition (SCADA) System and develop a multi-year program to improve staff’s ability to remotely monitor and operate the sewer and water systems.

5. Conduct a sewer collection system and lift station assessment to identify updates for the capital improvement program.

6. Complete Preliminary Design of Pipeline Improvements for Vista Lucia and Puente del Monte developments and other properties in the City’s Sphere of Influence.

Staff will provide a presentation on last year’s accomplishments and the work plan for 2022 at the Council meeting.

Explain: Upgrading and Expanding the City’s wastewater system is essential to meeting the City’s commitment of protecting public health and providing for residential and industrial growth.

Explain how the Recommendation Directly Implements the Mission The City Council and Staff of the City of Gonzales will realize our Vision by providing the leadership, commitment and resources necessary to provide excellent services that enhance the quality of life of our diverse community. X Yes ____ No____ N/A
Explain: Improving and expanding the wastewater system enhances the community’s quality of life by providing for treatment and safe disposal of the City’s wastewater.

Explain: See Vision explanation above.

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ALTERNATIVES
Amend or modify staff recommendation.

BUDGET IMPACT
There is no budget impact to this evening’s presentation.

CONCLUSIONS
Receive a presentation from City staff on efforts to rehabilitate, upgrade and increase the capacity of the City’s Wastewater System to serve the City’s current needs and expected Residential and Industrial Development.

Packet Pg. 138

Gonzales City CouncilFebruary 7, 2022

Gonzales City Council
February 7, 2022