ASSISTANT CITY MANAGER
DEFINITION
In collaboration with the City Manager, the Assistant City Manager is responsible for the overall management analysis and administrative coordination for the City. Directs, supervises, and ensures the operation of the Community Development Department, Public Works Department, Building, and City Hall Front Office function, and other departments/divisions as assigned.
DISTINGUISHING CHARACTERISTICS
This is a single level exempt position that holds a significant amount of responsibility and accountability for administrative work required to maintain operations in the City.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the City Manager. Exercises direct and indirect supervision of management, professional, technical, and clerical positions.
EXAMPLES OF DUTIES
Duties may include, but are not limited to, the following:
• Plans, administers, and directs the operations of the Community Development, Public Works, Building and City Hall Front Office function, and other departments/divisions as assigned.
• Develops and assists in the development and implementation of goals, objectives, policies, and priorities.
• Performs comprehensive management analyses in all areas of City administration; undertakes special assignments at the request of the City Manager. • Conducts studies, surveys and collects information on difficult operational and administrative problems; analyzes findings and prepares reports of practical solutions for review by the City Manager.
• Working with the Department Heads of Public Works, Community Development and Building, assumes oversight for the preparation and administration of the Department budgets; assists in the development of the City’s annual operation and capital improvement budgets.
• Assists City Manager in coordinating and administering municipal and interdepartmental operations; may serve as the City Manager’s representative or as City Manager as needed.
ASSISTANT CITY MANAGER
• Prepares written and oral reports for the City Council agenda; assists City Manager in coordination of City Council meetings; under direction of the City Manager, works directly with members of the City Council and other elected or public officials.
Represents the City before the City Council, community, outside agencies, and at professional meetings as required.
• Analyzes, interprets, and explains City policies and procedures. • As directed, serves on local and regional committees/task forces on behalf of the City and/or City Manager.
• Responds to citizen complaints and requests for information; confers with the public to explain policies and procedures.
• Coordinates activities of the City Manager’s office with City departments and divisions, and with outside agencies.
• Supervises, trains, and evaluates staff.
• Promotes and maintains safety in the workplace.
• Performs related duties as required.
EMPLOYMENT STANDARDS
Knowledge of:
• Principles, practices, and techniques of public administration. • Principles and practices of organization, management, and supervision. • Principles, methods, practices of municipal finance, budgeting processes, and human resources.
• Advanced research techniques, methods, and procedures. • Applicable Federal, State, and local laws, rules, and regulations pertaining to local government operations.
• Principles of community engagement.
Skill to:
• Make effective public presentations.
• Analyze a variety of administrative and organizational problems and make sound policy and procedural recommendations.
• Coordinate numerous administrative and staff functions effectively. • Communicate clearly and concisely, orally and in writing. • Properly interpret and make decisions in accordance with laws, regulations, and policies.
• Plan, organize and successfully implement complex projects and assignments. • Prepare complete and accurate reports.
• Establish and maintain effective working relationships with City staff, the public, the media and other business and governmental agencies. • Manage, supervise, train, and evaluate assigned personnel. • Promote the mission, values, and standards of an effective public organization, particularly in the area of customer service.
ASSISTANT CITY MANAGER
LICENSES AND CERTIFICATES
• Possession of a valid and appropriate California State driver’s license. • Possession of a safe driving record per the City’s driving standards. • Employee must complete AB 1825 Sexual Harassment Prevention Training within six months of appointment and every two years thereafter.
EXPERIENCE AND TRAINING
Any combination of training and experience which would likely provide the required knowledge and abilities is qualifying. A typical way to obtain these knowledge and abilities would be:
Training: Bachelor’s Degree in Public Administration or a closely related field. A Master’s Degree, Juris Doctorate, and/or a comparable degree is desirable.
Experience: Five years of increasingly responsible supervisory and administrative experience in municipal government.
TYPICAL PHYSICAL REQUIREMENTS AND WORKING CONDITIONS
This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment; vision to read printed materials and a computer screen; hearing and speech to communicate in person and over the telephone. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Must possess the ability to lift, carry, push, and pull materials and objects weighing up to twenty-five pounds. Work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Interacts with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.
The above statements are intended to describe the general nature and level of work being performed and are not intended to be an exhaustive list of all responsibilities, duties and skills which may be required.