PARKS & RECREATION COORDINATOR/
ADMINISTRATIVE ANALYST
DEFINITION
Under direction of the Director of Community Engagement or his/her designee, plans, coordinates and leads marketing athletic, recreational, social and cultural activities designed to serve the needs of the community; coordinates and reviews the work plan for providing recreation services and activities; develops park improvement plans; participates in the development and implementation of goals, objectives, policies, and priorities for recreation programs and activities; identifies resource needs; maintains records, statistics, files and prepares reports.
EXAMPLES OF PRINCIPAL DUTIES
• Coordinates, develops and monitors recreational program activities (including the City Pool) for senior citizens, adults, youth, and teens including classes, sporting events, volunteer opportunities, and special events, etc.
• Creates and monitors leisure programs for senior citizens, adults, youth, and teens, as well as coordinates programming for community special events including marketing strategies.
• Identifies opportunities for improving services delivery methods and procedures. • Assists in preparation and monitoring of program budgets. • Develops, manages and coordinates joint use facilities agreements with the School District.
• Coordinates assigned services and activities with those of other divisions and outside agencies and organizations.
• Develops and coordinates partnerships with non-profit organizations. • Assists in recreational facilities operations and maintenance. • Assists in the development of financial plans and resources for programs . • Supports the development and coordination of cultural arts programs. • Studies/analyzes recreational needs.
• Presents to community groups to share and promote programs and for participant recruitment.
• Oversees and works directly with participants, services providers, volunteers, and community groups.
• Identifies and pursues grant and revenue enhancement opportunities. • Works schedule which may include evenings and weekends. • Attend City Council and Recreation Commission meetings as requested. • Support staff to the Recreation Commission.
• Coordinates scheduling of facilities with schools, and other public agencies.
RECREATION COORDINATOR/
ADMINISTRATIVE ANALYST
• Acts as department representative to local residents, governmental agencies, community groups, private businesses, and others concerning questions, problems, concerns, and activities in the provision of recreation programs and facility operations. • Maintains web content relevant and updates social media to promote department programs and activities.
• Works with other City Departments to meet the goals and mission of the City and of the Department including, Public Works Department, Police and Fire. • Coordinates the maintenance and upkeep of facilities, and works with other departments to ensure all supplies, repairs, maintenance needs are completed. • Research other programs for information on fees and policy on a yearly basis; recommends fee and policy changes.
EMPLOYMENT STANDARDS
Knowledge of:
• Multigenerational recreational needs (including modern recreational practices). • Excellent customer service skills.
• Community resources to assist in program development and implementation. • Computer software and related hardware.
• Public speaking and writing skills.
• Modern methods, techniques, principles, and procedures used in planning and supervision of recreation programs and facilities.
• Administrative procedures and practices including communications, decision, budget management and public information.
• Principles and practices of employee selection, training, supervision, and evaluation. • Leadership style that influences staff to embrace customer service. • Methods of collection and control of facilities fees and charges. • Efficient and effective time and project management skills. • Sensitivity to the needs of a diverse community.
• Experience in formulating plans for the conduct of recreation programs to maximize the use of recreational areas, facilities, and equipment.
• Experience in developing funding sources such as partnerships, corporate funding, grants, and foundation.
• A strong commitment to public service and dedication to making quality programs available to its citizens.
Skills in:
• Excellent communication, conflict resolution and building relationships. • Working well with all ages and segments of community. • Relating well to a variety of participants including those with special needs. • Organizing projects and being self-motivated.
• Planning and coordinating a recreation program suited to the needs of the community. • Establishing and maintaining cooperative relationships and dealing tactfully with a variety of community and governmental individuals and groups.
• Preparing required schedules and reports.
• Effectively communicating both orally and in writing.
RECREATION COORDINATOR/
ADMINISTRATIVE ANALYST
• Training and supervising the work of specialized personnel. • Maintaining relationships with vendors.
• Elicit community organizational support for programs. • Conducting research and prepare clear, concise reports. • Ability to speak Spanish is desirable.
EDUCATION AND EXPERIENCE
Associate of Arts degree or equivalent (a Bachelor’s degree is desirable), and any combination of training and/or experience that demonstrates the required skills and abilities. A typical background would be the equivalent of an Associate of Arts degree with coursework in physical education, recreation administration, and/or related fields; and a minimum of two years of experience in programming and/or participating in recreational programming and/or special programs for senior citizens, adults, youth, and teens.
LICENSES AND CERTIFICATES
Must posses a valid California Class C Driver’s License. Certification in standard first aid and CPR. Certification in Red Cross Lifeguard Training and WSI is desirable.
TYPICAL PHYSICAL AND MENTAL REQUIREMENTS
Physical, mental and emotional stamina to perform the duties and responsibilities of the position; sitting for extended periods of time daily as well as standing and walking short distances for extended periods of time daily; manual dexterity sufficient to write, use telephone, business machines and related equipment; vision sufficient to read printed materials and distinguish colors; hearing sufficient to conduct in person and telephone conversation; speaking ability in an understandable voice with sufficient volume to be heard in a normal conversation distance, on the telephone and in addressing groups; physical agility to push/pull, squat, twist, turn, bend, stoop and reach overhead; physical mobility sufficient to move about the work environment, climb ladder, and to walk on uneven surfaces; physical strength to up to 50lbs; physical stamina sufficient to sit for prolonged periods of time; mental acuity to collect and interpret data, evaluate, reason, define problems, establish facts, draw valid conclusions, and make valid judgements and decisions; good memory and recall is necessary for the accurate and timely transfer of information.
TYPICAL WORKING CONDITIONS
Typical working conditions include a combination of outdoor work, recreation and a business office and educational environment. In the office, subject to sitting at a desk completing reports, bending, crouching, or kneeling at files, pushing/pulling of file drawers and supplies, reaching in all directions and prolonged periods of time working at a computer terminal. On the job site, walking and standing for long periods of time, work in all types of weather environments.
Hearing and speaking to exchange information in person or on the telephone; seeing to read a variety of documents; dexterity of hands and fingers to operate office equipment; sitting for extended periods of time, standing, bending or crouching; reaching overhead, above the shoulders, to reach and store supplies and equipment. Continuous contact with other City and School staff, parents, and the community.