SERVICE AGREEMENT FOR THE PROVISION OF ELECTION
SERVICES BETWEEN CITY OF GONZALES AND
MONTEREY COUNTY REGISTRAR OF VOTERS
NOVEMBER 8, 2022
This Agreement, entered into this day of 2022, by and between City of Gonzales and Monterey County Registrar of Voters (hereinafter referred to as Registrar of Voters);
WHEREAS, it is necessary and desirable that the Registrar of Voters be retained for the purpose of conducting an election hereinafter described for the City of Gonzales (hereinafter referred to as the City;
NOW, THEREFORE, IT IS HEREBY AGREED BY THE PARTIES HERETO AS FOLLOWS:
SERVICES TO BE PERFORMED BY THE CITY:
1) No later than the 88th day prior to the election the City shall submit a resolution requesting the Registrar of Voters for Monterey County to conduct an election for the City on NOVEMBER 8, 2022 and requesting election related services of the Registrar of Voters.
2) The City shall publish the Notice of Election and the Notice to File Declarations of Candidacy for the offices to be voted on, and/or the Notice to File Arguments for or against any measure.
3) The City shall submit to the Registrar of Voters in writing the exact number of offices to be voted on and the names and ballot designations of the candidates for those offices, and/or the exact ballot wording to be voted by no later than the 88th day prior to the election, or by the 83rd day prior to the election if Elections Code §S 10225, 10229, and 10407 are applicable.
4) The City shall prepare and deliver to the Registrar of Voters the Voter Guide information containing, as applicable, candidates' statements of qualifications, ballot Election Services Agreement NOVEMBER 8, 2022
County of Monterey Registrar of Voters and
City of Gonzales Page 1 of 3
measure, tax rate statements impartial analysis, arguments for or against and rebuttals thereto. The last day for the submission of primary arguments (300 words) and impartial analysis shall be no later than AUGUST 18, 2022. The last day for the submission of rebuttal arguments (250 words) is AUGUST 25, 2022. 5) The City shall be responsible for reviewing and approving the language of the sample ballot and official ballot wording for candidates and measures.
SERVICES TO BE PERFORMED BY REGISTRAR OF VOTERS:
1) The Registrar of Voters shall select and contract with the sample and official ballot printers) on behalf of the City.
2) The Registrar of Voters shall prepare and deliver to the printer the official ballot information.
3) The Registrar of Voters shall issue, receive and process all ballots on behalf of the City matters.
4) The Registrar of Voters shall procure all necessary and appropriate polling place locations, hire polling place workers, and conduct the election in accordance with all applicable state, federal and local laws.
5) The Registrar of Voters shall prepare a Canvass of Votes Cast and submit a Certificate of Registrar of Voters to the City regarding the City matters. 6) The Registrar of Voters shall conduct other various and miscellaneous election activities as required including but not limited to all those required as the City's Election Official other than those described under "Services to be Performed by the City".
TERMS:
This Agreement shall be in effect for the performance of all services incident to the preparation and conduct of the election to be held on NOVEMBER 8, 2022.
The parties will use best efforts to perform services herein. However, in the event the Registrar of Voters is unable to perform services required under this Agreement that are beyond her control, including an employee strike, vendor conditions, natural disasters, war, or other similar conditions, the Registrar of Voters will be relieved of all obligations under this Agreement. The Registrar will provide reasonable notice, if practical, of any conditions beyond her control, including notice at least 60 days prior to NOVEMBER 8, 2022 of vendor conditions affecting the election services. In the event a vendor does not perform, the Registrar will attempt to obtain substitute services.
Election Services Agreement NOVEMBER 8, 2022
County of Monterey Registrar of Voters and
City of Gonzales Page 2 of 3
CONSIDERATION:
In consideration of the performance of services and supplies provided by the Registrar of Voters, the City shall pay to the Registrar of Voters a sum equal to the actual cost of such services, expenses, and supplies related to the work performed on behalf of City. In the event that this Agreement is terminated prematurely, the City shall pay to the Registrar a sum equal to the actual cost of such services performed or supplies/expenses incurred as of the effective date of the termination.
The City shall make payment within 30 days of receipt of invoice from Registrar of Voters.
CITY:
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COUNTY:
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Election Services Agreement NOVEMBER 8, 2022
County of Monterey Registrar of Voters and
City of Gonzales Page 3 of 3