Gonzales City Council
November 7, 2022

Any writing or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at City Hall located at 147 Fourth Street, Gonzales, California, during normal business hours.

A G E N D A

JOINT MEETING OF THE

GONZALES CITY COUNCIL, SUCCESSOR AGENCY, AND

GONZALES PUBLIC FINANCING AUTHORITY
CITY COUNCIL CHAMBERS – 117 FOURTH STREET
GONZALES, CA 93926
MONDAY, NOVEMBER 7, 2022
6:00 P.M.

CALL TO ORDER

PLEDGE OF ALLEGIANCE

1. ROLL CALL- City Council/Successor Agency/Public Financing Authority Board Members Mayor Pro Tem/Vice Chair Scott Funk, Council/Board Member Liz Silva, Council/Board Member Lorraine Worthy, Council/Board Member Paul Miller, Mayor/Chair Jose L. Rios
Youth Commissioners
Sherlyn Flores and Luke Naegle
Successor Agency Item
 Financing Authority Item

PUBLIC NOTICE
This meeting is being conducted consistent with State of California Executive Order N-29-20 dated March 17, 2020, regarding the COVID-19 pandemic. The public may participate in person or online via zoom at https://us06web.zoom.us/j/82786844553 or call 1-1669-900-6833 and use Meeting ID: 827 8684 4553. If you wish to make either a general public comment or to comment on a specific agenda item, please use the Raise Hand function. You will be allowed three minutes for your comments.

If you choose not to attend the City Council meeting but wish to make a comment on a specific agenda item, please submit your comment limited to 250 words or less by 12:00p.m. on Monday, November 7th to the City Clerk at [email protected]

BUSINESS FROM THE PUBLIC

2. Business from the Public not on the Agenda; any member of the Public may address the Council/Agency for a period not to exceed three minutes on any subject not on the Agenda. The Council/Agency will listen to all communications but may take no action. *
Any writing or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at City Hall located at 147 Fourth Street, Gonzales, California, during normal business hours.

CONSENT AGENDA
All matters listed under the Consent Agenda are considered routine by the City Council and will be adopted by one action of the Council unless any Council Member has a question or wishes to make a statement or discuss an item. In that event, the Mayor will remove the item from the Consent Calendar for separate consideration.

3. Approve the Joint City Council and Successor Agency - Regular Meeting - October 17, 2022 Minutes

4. Approve the Joint Gonzales City Council and Soledad City Council - Special Meeting - October 25, 2022 Minutes

5. Approve City Accounts Payable Warrants #47725-47853

6. Consider Approval of Resolution No. 2022-76, A Resolution of the City Council of the City of Gonzales Approving the Purchase of the Tyler Technologies Financial System Upgrade, and Authorizing the Interim City Manager to Execute an Agreement for the System Acquisition and Services in the Amount of $127,874

7. Adopt the Updated Version of the City of Gonzales Emergency Operations Plan, Including the Recently Added Section for Emergency Communications

8. Review and Accept the 2022 Annual Public Financing Authority Report

9. Update on the DR Horton Who is Considering Constructing a Residential Development Project on the D’Arrigo Bros Property

REGULAR AGENDA

10. Continue the noticed Public Hearing Regarding Ordinance No. 2022-135, An Ordinance of the City Council of the City of Gonzales Repealing and Rescinding “Title 11 - Building Regulations,” of the Gonzales City Code (Ordinance 2019-114); and Adopting a New “Title 11 - Building Regulations,” of the Gonzales City Code by Adoption of Referenced California Codes and Amendments a) Staff Report
b) Public Comment
c) Council Discussion
d) Council Action
Staff Recommended Action-Continue the public hearing to December 5, 2022

11. Presentation on the City of Gonzales Measure P
a) Staff Report
b) Public Comment
c) Council Discussion
d) Council Action
Staff Recommended Action-Receive presentation

12. Presentation on the Funding and Schedule for the Industrial Wastewater System Project a) Staff Report
b) Public Comment
c) Council Discussion
d) Council Action
Staff Recommended Action-Receive presentation and provide any feedback

13. Consider Approval of Resolution No. 2022-77, A Resolution of the City Council of the City of Gonzales Authorizing Execution of a Quote from Alvarez Technology Group to Replace the Computer Servers for City Hall and Police Station in the Not-to-Exceed $135,000 a) Staff Report
b) Public Comment
c) Council Discussion
d) Council Action
Staff Recommended Action-Adopt Resolution No. 2022-77, and amend the FY 2022-2023 City Budget per the budget impact section of the staff report *

Any writing or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at City Hall located at 147 Fourth Street, Gonzales, California, during normal business hours.

14. Consider Approval of Resolution No. 2022-78, A Resolution of the City Council of the City of Gonzales Accepting $500,000 in Grant Funding from the California Public Utilities Commission’s “Local Agency Technical Assistance Program,” and Execute A Memorandum of Understanding with Golden State Connect Joint Powers Authority to Support the City’s Involvement in the South Salinas Valley Broadband Authority
a) Staff Report
b) Public Comment
c) Council Discussion
d) Council Action
Staff Recommended Action-Adopt Resolution No. 2022-78

BUSINESS FROM CITY COUNCIL

15. City Council Board/Committee Reports
a. Transportation Agency for Monterey County
b. Mayor Selection Committee
c. Salinas Valley Recycles
d. Salinas Valley Basin Groundwater Sustainability

16. Oral Communications

BUSINESS FROM CITY MANAGER

17. Oral Communications

CLOSED SESSION
Any member of the public may address the Council on a closed session item appearing on the agenda.

Speakers shall have a limited time of three (3) minutes. Please be brief and to the point.

18. The City Council will recess to closed session to consider personnel matters pursuant to Government Code Section 54957(b)(1)- City Manager -Employment/Recruitment.

19. The City Council will recess to closed session to confer with its attorney regarding litigation pursuant to Government Code Section 54956.9(d)(2) and is hereby of the opinion that a significant exposure to litigation exists.

ADJOURNMENT

In compliance with the American with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (831) 675-5000. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (CFR 35.102-35.104 ADA Title II). This is a public meeting and as such, can be seen live by people present or online and is being recorded; therefore; anything you say or do here is public information. The recordings are available online.

MINUTES

JOINT MEETING OF THE

GONZALES CITY COUNCIL AND

GONZALES SUCCESSOR AGENCY
MONDAY, OCTOBER 17, 2022
6:00 P.M.

CALL TO ORDER
The meeting was called to order at 6:00 PM by Mayor Jose L. Rios.

PLEDGE OF ALLEGIANCE
The flag salute was recited by all present.

ROLL CALL
Attendee Name Title Status
Jose L. Rios Mayor Present
Scott Funk Mayor Pro Tem Present
Liz Silva Council Member Present
Lorraine Worthy Council Member Present
Paul Miller Council Member Present

YOUTH COMMISSIONERS
Sherlyn Flores and Luke Naegle.

STAFF PRESENT
Acting City Manager Patrick Dobbins, City Attorney Michael F. Rodriquez, Executive Assistant to the City Manager/Deputy City Clerk Mary Villegas, Administrative Assistant II Miranda Uribe, and Fire Chief Jason Muscio.
* Successor Agency Item
Council Member Silva read the following notice:

PUBLIC NOTICE
This meeting is being conducted consistent with State of California Executive Order N-29-20 dated March 17, 2020, regarding the COVID-19 pandemic. The public may participate in person or online via zoom at https://us06web.zoom.us/j/85875909347 or call 1 (669) 900-6833 and use Meeting ID: 858 7590 Packet Pg. 4
Minutes Acceptance: Minutes of Oct 17, 2022 6:00 PM (CONSENT AGENDA) AGENDA
ITEM
3

9347. If you wish to make either a general public comment or to comment on a specific agenda item, please use the Raise Hand function. You will be allowed three minutes for your comments.

If you choose not to attend the City Council meeting but wish to make a comment on a specific agenda item, please submit your comment limited to 250 words or less by 12:00p.m. on Monday, October 17th to the City Clerk at [email protected]

BUSINESS FROM THE PUBLIC

2. Business from the Public not on the Agenda; any member of the Public may address the Council for a period not to exceed three minutes on any subject not on the Agenda. The Council will listen to all communications, but may take no action.

Lupe Ferrari, 1457 Burgundy Way, read two penal codes, California Penal Code 240 and California Penal Code 415;and commented about having difficulty hearing what was being said at the October 3rd Council meeting due to Mr. Martinez being disruptive and constantly making jokes and being verbally abusive towards Sonia and Alberto Jaramillo; felt this behavior was criminal in nature and the Council and they failed to act; and concluded the Council has the responsibility to keep this room free of any harm and intimidation.

Roman Barba said he was at that meeting too but Ms. Jaramillo came up here and she wasn't even talking about the topic that was on the agenda; he thought she instigated the whole thing by saying that they were stealing campaign signs and felt she started it. He also talked about downtown, taking down the areas that people have outside for dinner in front of the stores because there are beer bottles and trash and he had pictures he took.

Henry Martinez Sr. commented about the persons who are campaigning for political office are targets of people’s opinions and acts; him not being violent or a threat to nobody; his family running for Council before and being involved in false claims; and felt Ms. Jaramillo took a potshot at him and he stood up for himself.

CONSENT AGENDA

3. Approve the Joint City Council and Successor Agency - Regular Meeting - October 3, 2022 Minutes

4. Approve City Accounts Payable Warrants #47661-47724

5. Community Development Department Activity Report

6. Fire Department Activity Report

7. Police Department Activity Report

8. Public Works/City Engineer Department Activity Report

9. Recreation Department Activity Report

10. Consider Approval of Resolution No. 2022-74, Resolution No. 2022-74, A Resolution of the City Council of the City of Gonzales Accepting the Slurry Seal Contract as Complete, Authorizing Staff to Record a Notice of Completion, and Release Retention Monies to the Contractor Council Member Silva pulled Item 4. She noticed there were several checks that were made out with regards to rental and utility assistance for very large amounts, and there was one rental for $14,859.

Mayor Rios clarified that he had the same question and talked to Carmen and this is the money that we received from the United Way, there was some excess money that could be spent outside *
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Minutes Acceptance: Minutes of Oct 17, 2022 6:00 PM (CONSENT AGENDA)

of our jurisdiction, although we had to process it for the United Way, so it's actually an organization out of our community, and we were just helping the United Way be able to spend those funds. He said those are totally reimbursable, and the housing homeless Housing Coalition have rentals and they do charge the funds for, so it's a number of folks and that's why the amount was 14,000.

Council Member Silva said there were also others for utility assistance on two items. And they were to the same person, one was for the City of Gonzales utilities for $2,100. And then, towards the bottom of page 11, it was PG&E utility assistance to the same person for $1,200. She asked if that was a similar situation because that's a pretty high utility bill.

Acting City Manager Dobbins responded that he would talk to Jessica and get the details and get back to her.

Council Member Silva said there were two for rental assistance. In appears maybe it's here in town because of the person it's paid to. One of the rentals was $4,800, and the other one is $2,600. She asked for some details on that since it seems a lot for one month.

Acting City Manager Dobbins responded there were for multiple months. And as to the $14,859, that's for a number of months for a number of people. He will get the details and get back to her.

Council Member Silva hoped that Johnny Castaneda who spoke at the last meeting was here tonight to show him how much the City spent in the month of August for services at the SPCA, which was to the tune of $2,800.

RESULT: APPROVED [UNANIMOUS]
MOVER: Liz Silva, Council Member
SECONDER: Paul Miller, Council Member
AYES: Jose L. Rios, Scott Funk, Liz Silva, Lorraine Worthy, Paul Miller

REGULAR AGENDA

11. Consider Approval of Resolution No. 2022-71, A Resolution of the City Council of the City of Gonzales Approving the Community Action Grants for FY 2022-2023 Funded with Measure K Monies
Staff Report: Acting City Manager Dobbins presented the staff report.

Public Comment: Roman Barba asked if all this money is going to all these groups, Gonzales arts and music programs, Pueblos Unidos de Tateposco, Salvation Army. He asked if that is where the Measure K money is going to.

Council Member Worthy responded that was a portion of it. $30,000 is allocated for those grants and each group gets a portion.

Mr. Barba talked about a car show he attended, and suggested having car shows since they make a lot of money and it’s a way to generate money.

Henry Martinez Sr., 112 Tenth Street, said he doesn't want to speak because they might think he is harassing them, or anything on the topic, his freedom of speech is taken away so he can't say anything.

Council Discussion: Council Member Silva said these have been going on for a long time, and Packet Pg. 6
Minutes Acceptance: Minutes of Oct 17, 2022 6:00 PM (CONSENT AGENDA)

these are funded by our TUT but she asked, given that these groups have been around for a while, are they all considered nonprofits? Do they have nonprofit status? Acting City Manager Dobbins responded he didn’t know but guessed some of them may have nonprofit status, but he will come back to the Council with the groups nonprofit status.

Council Member Silva said she brought this up before and that's with regards to the Salvation Army utility assistance, since the City has one, just to ensure that nobody's double dipping into that fund.

Mayor Pro Tem Funk commented about also sitting in the committee with Council Member Worthy and wanted to point out that this year, there were there were only nine applicants compared to prior years where they had more and were not able to allocate all the funds. This year, it made it easier for the committee to not have to worry about turning anyone away, and they were able to not only honor all nine applications, but also many of them were able to allocate the full amount. He just wanted to point that out there were only nine and no one was denied.

Council Member Worthy mentioned that she has said this before, they need to apply for these grants. If someone has an idea that they want to submit for a community action grant, to please do.

She said these organizations have been benefiting from these community action grants, and they would like to see some other things coming in as well. She congratulated all the groups.

RESULT: APPROVED [UNANIMOUS]
MOVER: Liz Silva, Council Member
SECONDER: Lorraine Worthy, Council Member
AYES: Jose L. Rios, Scott Funk, Liz Silva, Lorraine Worthy, Paul Miller

12. Consider Approval of Resolution No. 2022-75, A Resolution of the City Council of the City of Gonzales in Support of Measure P, a Measure to be Considered by the Voters at the General Municipal Election to be Held on Tuesday, November 8, 2022, Extending the Term of the City’s Transactions and Use Tax Through 2064, with Continued Use of Tax Revenue Annual Audits by an Independent Auditor and Community Review by Citizens’ Advisory Committees Staff Report: City Attorney Rodriquez provided a verbal report.

Public Comment: Roman Barba said he was in favor of the community center; commented about a group of people around Gonzales fighting this like crazy; building it in phases if we don’t have the money since it benefits the kids seniors, and the whole community and people coming from out of town; other Cities having a community center; suggested car shows and big sponsors to raise money.

Henry Martinez Sr., 114 Tenth Street, talked about a promised a rec center 39 years ago; suggested building a library or whatever we can with the money, and show that they’re willing to start doing something; and elaborated on the different things that were promised and were not done.

Council Discussion: Council Member Worthy said this doesn’t impact your property taxes, so for those saying things like this, you’re not going to be charged an additional charge. This is just extending Measure K and X term.

City Attorney Rodriquez reiterated since he believed there were some questions in that regard at a meeting when someone was talking about assessments and they were talking about property tax report, this has nothing to do with that. This is a tax on purchase of items that have a relation to the City.

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Minutes Acceptance: Minutes of Oct 17, 2022 6:00 PM (CONSENT AGENDA)

Mayor Rios asked if members that are not on the council here and that are part of the other committees can advocate for the successful passage of Measure P, since he doesn’t believe any members of the advisory board are financially paid by the City, they're just an advisor.

City Attorney Rodriquez responded as long as they are not representing us or the advisory board, they just can't do it in any way with representation of the City.

RESULT: APPROVED [UNANIMOUS]
MOVER: Paul Miller, Council Member
SECONDER: Lorraine Worthy, Council Member
AYES: Jose L. Rios, Scott Funk, Liz Silva, Lorraine Worthy, Paul Miller

BUSINESS FROM CITY COUNCIL

13. City Council Board/Committee Reports
a. League of California Cities Monterey Bay Division
No report.
b. Association of Monterey Bay Area Governments
Mayor Pro Tem Funk reported on the conclusion of the regional housing needs assessment for the next eight-year cycle 2023-2031, which was approved at the last meeting; and our final numbers were 1266 homes, which got cut down.
c. Monterey Salinas Transit
Council Member Worthy reported on MST celebrating 50 years of existence; in person meetings effective January, 2023; reaching ridership of 80%; and the Better Bus Network Program.
d. City & School Joint Steering Committee
No report.
e. Economic Development Committee
No report.

14. Oral Communications
Youth Commissioner Naegle updated on the last GYC meeting with the Safe Routes to School representatives regarding pedestrian safety.

Council Member Miller reminded everyone about our most important civic duty, please vote and get your ballots in.

Mayor Pro Tem Funk thanked staff and the different departments for all their efforts and the recent festivities which was a great turnout. He looked forward to what's next.

Council Member Silva asked when they can expect the next phase of the slurry seal.

Acting City Manager Dobbins mentioned in conversation with the consultant, next spring or next summer depending on the funding that we have.

Council Member Silva said one of the reasons she asked is because she noticed on Day Street a lot of different colors and markers.

Mayor Rios said those markings were done to repair a major water leak at 306 Day Street, and PG&E and USA were called to mark that.

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Minutes Acceptance: Minutes of Oct 17, 2022 6:00 PM (CONSENT AGENDA)

Council Member Silva congratulated both the JV and varsity football teams for winning their homecoming games this past Friday and thanked everyone who made time to come out to the City's 75th anniversary celebration on Saturday. She gave a shout out to the City of Greenfield for celebrating their 75th anniversary of incorporation as well. She said one of the things that has been brought to her attention was political signs being stolen and said they were expensive and stealing things is not the Gonzales Way. She asked anyone to report if they see something missing or someone taking them. She also asked everyone to be aware of children out and about earlier since the schools have minimum days this week, and be aware at night since the sun is setting a little earlier. She also asked people to take the time to vote.

Council Member Worthy thanked everyone for coming out on Saturday. She said they worked really hard this past year to bring these festivities to the community and had a great committee.

She also thanked the vendors who did well. She announced food pantry this Friday at the Community Church. She said it was important to vote and one of the options is to drop off ballots at City Hall. She asked to please vote for Measure P.

Mayor Rios asked Acting City Manager Dobbins for an update on the wastewater treatment plant for the next meeting, how is that progressing and how the financing is coming along. He also would like to get an update from Taven on the D.R. Horton project progress. He’s had a lot of people call him how soon the houses will be built.

Acting City Manager Dobbins mentioned that staff met with them a couple of weeks ago to follow up how to extend water service and then convey wastewater from their projects. Staff obtained proposals to do that work and coordination is continuing.

Mayor Rios told the Youth Council he had a challenge for them since they are very much tech savvy. He would like to converse with the Youth Council to see what works best with social media because he’s had a number of comments from different people that our Facebook and Instagram is extremely lacking. He would like to hear their ideas from them. He mentioned that the way the City will work better is to have input from more people. He said he will be happy to be invited to their next meeting to get some ideas.

Council Member Worthy indicated that in case people were wondering why they were all wearing pink is because it is Breast Cancer Awareness month. She asked to give to the Breast Cancer Research Foundation or any of the foundations out there. She also asked everyone to be kind to each other.

Mayor Rios said he was very impressed with all the decorations at the festivities and different foods. He said there were a lot of other events like the homecoming dance so attendance was impacted since a large group didn’t show up, but everyone there was having a good time.

Council Member Worthy thanked Gina Miller for the wine barrels.

Council Member Silva thanked Braga Fresh for the pumpkins.

BUSINESS FROM CITY MANAGER

15. Oral Communications
Acting City Manager Dobbins announced Administrative Assistant Anabel was back today from maternity leave. He thanked the Girl Scouts Troop who painted the flag pole at the park. He reported the Police Chief was in Texas for an annual conference and Community Development Director had an emergency.

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Minutes Acceptance: Minutes of Oct 17, 2022 6:00 PM (CONSENT AGENDA)

City Attorney Rodriquez reported on the City Manager recruitment process which was up and running, has received 11 applications, and will send an email regarding the revised schedule. He also reminded the Council about the first of two meetings in the series of the districting process next week as a joint meeting of the City Councils of Gonzales and Soledad, and we’ll have a translator.

Fire Chief Muscio thanked Green Valley Farm Supply for the hay bails. He announced the Drug Awareness and Safety Community Forum tomorrow in the High School cafeteria at 5:30pm; Flu Shot Clinic at Taylor Farms on October 22nd where they will be distributing Narcan; Listening Session with Supervisor Lopez on October 24th at 5:30pm in the Council Chambers; and Drive-In Movie on October 29th at the Little League field at 6:30pm starting with a costume contest.

ADJOURNMENT
RESULT: APPROVED [UNANIMOUS]
MOVER: Liz Silva, Council Member
SECONDER: Paul Miller, Council Member
AYES: Jose L. Rios, Scott Funk, Liz Silva, Lorraine Worthy, Paul Miller The meeting was adjourned at 7:04 PM.

ATTEST:

Mary Villegas, Deputy City Clerk
Packet Pg. 10
Minutes Acceptance: Minutes of Oct 17, 2022 6:00 PM (CONSENT AGENDA)

CITY COUNCILS Minutes 10-25-2022

MINUTES

SPECIAL JOINT MEETING OF THE

GONZALES CITY COUNCIL
AND

SOLEDAD CITY COUNCIL
TUESDAY, OCTOBER 25, 2022
6:00 P.M.

CALL TO ORDER
The meeting was called to order at 6:00 PM by Mayor Jose L. Rios.

PLEDGE OF ALLEGIANCE
The flag salute was recited by all present.

ROLL CALL - GONZALES CITY COUNCIL
Attendee Name Title Status
Jose L. Rios Mayor Present
Scott Funk Mayor Pro Tem Present
Liz Silva Council Member Present
Lorraine Worthy Council Member Present
Paul Miller Council Member Present

STAFF PRESENT - CITY OF GONZALES
Interim City Manager Carmen Gil, Acting City Manager Patrick Dobbins, City Attorney Michael F.

Rodriquez, Executive Assistant to the City Manager/Deputy City Clerk Mary Villegas, Administrative Assistant II Anabel Almanza.

ROLL CALL - SOLEDAD CITY COUNCIL
Attendee Name Title Status
Anna M. Velazquez Mayor Present
Marisela Lara Mayor Pro Tem Present via Zoom
Alejandro Chavez Council Member Present
Ben Jimenez Jr. Council Member Absent
Maria Corralejo Council Member Present

STAFF PRESENT - CITY OF SOLEDAD
City Manager Brent Slama, and Executive Assistant to the City Manager/Deputy City Clerk Darlene Noriega.

Packet Pg. 11
Minutes Acceptance: Minutes of Oct 25, 2022 6:00 PM (CONSENT AGENDA) AGENDA
ITEM
4

CITY COUNCILS Minutes 10-25-2022
Council Member Silva read the following notice:

PUBLIC NOTICE
This meeting is being conducted consistent with State of California Executive Order N-29-20 dated March 17, 2020, regarding the COVID-19 pandemic. The public may participate in person or online via zoom at https://us06web.zoom.us/j/83351328948 or call 1 (669) 900-6833 and use Meeting ID: 833 5132 8948. If you wish to make either a general public comment or to comment on a specific agenda item, please use the Raise Hand function. You will be allowed three minutes for your comments.

If you choose not to attend the City Council meeting but wish to make a comment on a specific agenda item, please submit your comment limited to 250 words or less by 12:00p.m. on Tuesday, October 25th to the Gonzales City Clerk at [email protected]

REGULAR AGENDA

2. Public Hearing – Receive Presentation on Transition to By-District Voting Presentation: Doug Johnson, from National Demographics Corporation, presented a powerpoint presentation explaining the election systems consisting on Election Systems: at large, from district or residence districts, and by district; California Voting Rights Act Impact; Districting Process; Redistricting Rules and Goals; Demographic Summary; Demographic Details; Population Distribution; Latino CVAP; Other Socio-Economic Demographics; Defining Neighborhoods; Beyond Neighborhoods: defining communities of interest; public hearing; and discussion.

Open public hearing and receive comments and questions from public: Mayor Rios opened the public hearing at 6:27pm.

Lupita Murillo asked how would this affect areas that have an HOA but do not an HOA in place.

She said they have an area in Soledad who don't have an HOA in place but they are not able to participate in the City or not considered part of the City.

Fernando Cabrera, via zoom, said they were watching the presentation via zoom but were only able to see the first slide. He also asked if the public is allowed to start drawing maps or figure out what to do with the districts. He asked if it is going to be by map, and how many districts they are distributing in Soledad.

In response to Ms. Murillo, Mr. Johnson mentioned that HOAs are often considered a community of interest so that’s an easy way to identify them, but if an area is unofficially HOA, everything qualifies as a community of interest.

In response to Mr. Cabrera, Mr. Johnson apologized for the technical problems and told him the powerpoint was in both Cities websites with the agenda. In terms of drawing maps, Mr. Johnson said the statue says we have to hold off in drawing maps only on an official, but we want the public to start sketching out what they would like to see. He said both Cities were small enough so they can give them an easy map that shows how many people are in each census block which is more or less a City block, so if they want to try to add the numbers, they can do it that way, or they can just draw whatever they would like to see, submit it, and they will run the numbers for them. In terms of number of districts, he said both Cities will have four districts because the Mayor will continue to be elected City-wide.

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Minutes Acceptance: Minutes of Oct 25, 2022 6:00 PM (CONSENT AGENDA)

CITY COUNCILS Minutes 10-25-2022
Close public hearing: Mayor Rios closed the public hearing at 6:30pm.

Comments and Questions from City Council: Mr. Johnson answered questions from both Councils.

Discuss future meeting dates and actions: City Attorney Rodriquez thanked both Councils, as well as Mary and Darlene for doing all the work in reaching out to everyone and setting this meeting. He said staff will be reaching out to both Councils again for the next meeting which will probably be held in the next couple of weeks and that one will be in Soledad, with the same format and same presentation, which will provide another opportunity for the public in Soledad but Gonzales folks are welcome to attend.

Mayor Velazquez said there were technical issues with the presentation slides based on what Mr.

Cabrera said but for those who don’t have access to the information, she wanted to make sure the slides are working next time and that we don’t have any technical issues.

City Attorney Rodriquez mentioned that was the benefit of having the duplicate presentation. He reiterated the slides were part of the agenda packet, we had hard copies, and they were also available online. He said we didn’t show anything other than the slides that were in the agenda packet, but we’ll make sure we address that issue before the meeting in Soledad.

ADJOURNMENT
The meeting was adjourned at 7:00 PM.

ATTEST:

Mary Villegas, Deputy City Clerk
Packet Pg. 13
Minutes Acceptance: Minutes of Oct 25, 2022 6:00 PM (CONSENT AGENDA) City Of Gonzales
Check Register Report
Check
Date
Check
Number
Status Amount
BANK:

Vendor
Number
Vendor Name Check Description
RABOBANK Page: 1
Time: 10:56 am
Date: 10/14/2022
Void/Stop
Date
Reconcile
Date
RABOBANK Checks
47725 10/14/22 Printed 1922 A & G PUMPING, INC. Porta Potties Centennial Park 395.50 ABAG PUBLICLY OWNED 2,330.00
ENERGY
47726 10/14/22 Printed 256 Levelized Charge Natural Gas 47727 10/14/22 Printed 108 AIRGAS Propane 152.24
ALVAREZ TECHNOLOGY 1,791.12
GROUP, INC.
47728 10/14/22 Printed 3893 November 2022 IT Services
47729 10/14/22 Printed 137 AMERICAN SUPPLY CO. Janitorial Supplies 561.91 ANDERSEN'S LOCK & SAFE, 1,209.91
INC
47730 10/14/22 Printed 158 Replace Lock / Push Handle at Vosti Center
ARMANASCO PUBLIC 14,000.00

RELATIONS,
47731 10/14/22 Printed 3284 PR Support Services
47732 10/14/22 Printed 341 PATRICK ASKEW Retiree Medical Insurance October 361.00 47733 10/14/22 Printed 2830 AT&T Corp Yard Acct # 308309956 282.84 47734 10/14/22 Printed 4117 AT&T Monthly Charges - Sept. Acct # 233 429.28 261-0335 158 3
47735 10/14/22 Printed 1618 AVAYA FINANCIAL SERVICES Maintenance - October 641.26 47736 10/14/22 Void 10/14/22 Void Check 0.00
BANUELOS ENTERPRISES, 754.56
INC.
47737 10/14/22 Printed 1054 Gas
47738 10/14/22 Printed 3073 C4 CONSULTING Consulting Services July - August 12,000.00 47739 10/14/22 Printed 770 CARLOS ALBERTO ESQUIVEL Janitorial Services & Supplies 1,600.00 47740 10/14/22 Printed 1821 CSK AUTO, INC. Maintenance Equipment 399.21 47741 10/14/22 Printed 3876 DAY CARTER & MURPHY LLP Legal Fees - September 2,707.50 47742 10/14/22 Printed 4184 DIMES MEDIA CORPORATION Sports Sponsorship - Sept. 340.00 47743 10/14/22 Printed 507 EMC PLANNING GROUP INC. CEQA/NEPA for Community Center 2,408.65 EMERGENCY MEDICAL 565.49

PRODUCTS,
47744 10/14/22 Printed 846 Rtn. Med. Supplies-Epinephrine 47745 10/14/22 Printed 3650 GHD INC. Vista Lucia Peer Review 720.00 47746 10/14/22 Void 10/14/22 Void Check 0.00
GONZALES ACE HARDWARE 911.09
INC.
47747 10/14/22 Printed 3274 Paint - Girl Scouts Flag Pole 47748 10/14/22 Printed 225 GONZALES IRRIGATION Irrigation Repair 101.05 47749 10/14/22 Printed 1109 GONZALES UNIFIED SCHOOL Fuel for City Vehicles - July 7,646.06 47750 10/14/22 Printed 4071 GREAT AMERICA FINANCIAL Copier Lease 1,332.87 GREEN VALLEY FARM 63.95
SUPPLY
47751 10/14/22 Printed 1319 PPE - Gloves
47752 10/14/22 Printed 3485 INFOSEND, INC. Utility Billing 1,247.13 47753 10/14/22 Printed 1331 KELLY-MOORE PAINTS CO. Durapoxy - Well Maintenance 380.41 47754 10/14/22 Printed 72 MISSION UNIFORM SERVICE City Hall Mats 674.85 47755 10/14/22 Printed 3970 MNS ENGINEERS, INC. Stormwater Permit Support 28,475.02 47756 10/14/22 Printed 3364 MP EXPRESS Ava Notices 464.79 ONE WORKPLACE L. 1,626.59

FERRARI, LLC
47757 10/14/22 Printed 4289 Conference Room Table & Chairs 47758 10/14/22 Printed 91 P. G. & E. Utilities Acct # 1024308210-3 21,295.10 47759 10/14/22 Printed 3989 PSOMAS PM Services on IWTF Project 21,424.52 47760 10/14/22 Printed 115 QUILL CORP Pens 269.62
47761 10/14/22 Printed 4092 RAZZO LINK, INC. Internet Service - Pool 75.09 47762 10/14/22 Printed 2790 RDO EQUIPMENT CO. Parts for Park 2 Track Mower 477.26 47763 10/14/22 Printed 2685 SC FUELS Fuel 541.94
47764 10/14/22 Printed 119 SOLEDAD HARDWARE Irrigation Repair Supplies 72.31 47765 10/14/22 Printed 2673 SPECTRUM Cable Services - Sept. 459.32 47766 10/14/22 Printed 1857 SUMMIT UNIFORM CORP. Uniforms 671.56 47767 10/14/22 Printed SWINERTON SWINERTON BUILDERS Community Center PM Services 26,868.00 47768 10/14/22 Printed 3880 THE MAYNARD GROUP Video Conferencing 260.30 TRANS UNION RISK AND 110.00

ALTERNATI
47769 10/14/22 Printed 3175 TLO
47770 10/14/22 Printed 3718 TRINI'S PLUMBING Fire Dept. - Extension Cord 382.58 47771 10/14/22 Printed 3577 U.S. BANK 9/6/22 Keith Wise Acct # 4866 9145 5550 957.13 8537
AGENDA
ITEM
Packet Pg. 14
Attachment: Warrants #47725-47853 (2568 : Approve City Accounts Payable Warrants #47725-47853) 5 City Of Gonzales
Check Register Report
Check
Date
Check
Number
Status Amount
BANK:

Vendor
Number
Vendor Name Check Description
RABOBANK Page: 2
Time: 10:56 am
Date: 10/14/2022
Void/Stop
Date
Reconcile
Date
RABOBANK Checks
47772 10/14/22 Printed 3577 U.S. BANK 9/6/22 Patrick Dobbins Acct # 4866 9145 279.27 5550 8537
47773 10/14/22 Printed 3577 U.S. BANK 9/6/22 City of Gonzales Acct # 4866 9145 1,165.01 5550 8537
47774 10/14/22 Printed 2261 RAYMUNDO VASQUEZ Boot Reimbursement 200.00 47775 10/14/22 Printed 99 VOSTI'S, INC. Equipment Maint. Supplies 166.14 47776 10/14/22 Printed 4293 MICHAEL J WOLF AWWA Backflow Prevention General 1,000.00 Testers Course
Total Checks: 52 Checks Total (excluding void checks): 163,249.43 Total Payments: 52 Bank Total (excluding void checks): 163,249.43 Total Payments: 52 Grand Total (excluding void checks): 163,249.43 Packet Pg. 15
Attachment: Warrants #47725-47853 (2568 : Approve City Accounts Payable Warrants #47725-47853) City Of Gonzales
Check Register Report
Check
Date
Check
Number
Status Amount
BANK:

Vendor
Number Vendor Name Check Description
RABOBANK Page: 1
Time: 10:55 am
Date: 10/14/2022
Void/Stop
Date
Reconcile
Date
RABOBANK Checks
47777 10/14/22 Printed 3073 C4 CONSULTING Consulting Services - June 4,000.00 47778 10/14/22 Printed 3989 PSOMAS PM Services on ITWF Project June 3 to 9,324.94 June 30, 2022
Total Checks: 2 Checks Total (excluding void checks): 13,324.94 Total Payments: 2 Bank Total (excluding void checks): 13,324.94 Total Payments: 2 Grand Total (excluding void checks): 13,324.94 Packet Pg. 16
Attachment: Warrants #47725-47853 (2568 : Approve City Accounts Payable Warrants #47725-47853) City Of Gonzales
Check Register Report
Check
Date
Check
Number
Status Amount
BANK:

Vendor
Number Vendor Name Check Description
RABOBANK Page: 1
Time: 8:28 am
Date: 10/18/2022
Void/Stop
Date
Reconcile
Date
RABOBANK Checks
GRUPO CULTURAL DE 3,000.00

GONZALES
47779 10/15/22 Printed 4294
Total Checks: 1 Checks Total (excluding void checks): 3,000.00 Total Payments: 1 Bank Total (excluding void checks): 3,000.00 Total Payments: 1 Grand Total (excluding void checks): 3,000.00 Packet Pg. 17
Attachment: Warrants #47725-47853 (2568 : Approve City Accounts Payable Warrants #47725-47853) City Of Gonzales
Check Register Report
Check
Date
Check
Number
Status Amount
BANK:

Vendor
Number Vendor Name Check Description
RABOBANK Page: 1
Time: 8:26 am
Date: 10/18/2022
Void/Stop
Date
Reconcile
Date
RABOBANK Checks
47780 10/18/22 Printed 3187 ANDREA CASILLAS Per Diem - CA Sex and Arson Registry 50.00 Introductory Training
47781 10/18/22 Printed 4198 MIGUEL PEREZ Per Diem - National Child Passenger 125.00 Safety Certification
47782 10/18/22 Printed 3467 ESTHER VALDEZ Per Diem - CA Sex and Arson Registry 50.00 Introductory Training
Total Checks: 3 Checks Total (excluding void checks): 225.00 Total Payments: 3 Bank Total (excluding void checks): 225.00 Total Payments: 3 Grand Total (excluding void checks): 225.00 Packet Pg. 18
Attachment: Warrants #47725-47853 (2568 : Approve City Accounts Payable Warrants #47725-47853) City Of Gonzales
Check Register Report
Check
Date
Check
Number
Status Amount
BANK:

Vendor
Number Vendor Name Check Description
RABOBANK Page: 1
Time: 11:11 am
Date: 10/28/2022
Void/Stop
Date
Reconcile
Date
RABOBANK Checks
47783 10/28/22 Printed 2 ALL - SAFE ALARMS Alarm Systems for City Bldgs Monthly 400.00 Monitoring
ALVAREZ TECHNOLOGY 5,925.99
GROUP INC.
47784 10/28/22 Printed 2180 Computer Lease
ALVAREZ TECHNOLOGY 600.00
GROUP, INC.
47785 10/28/22 Printed 3893 CM Laptop Setup
47786 10/28/22 Printed 4297 AMERICAN RAMP COMPANY Skate Park Phase 2 107,377.06 47787 10/28/22 Printed 137 AMERICAN SUPPLY CO. Janitorial Supplies 377.25 47788 10/28/22 Printed 3033 ASAP SIGNS & PRINTING Nameplate 27.86 47789 10/28/22 Printed 86 AT&T Telephone Charges 9/19/22 - 10/18/22 1,377.79 47790 10/28/22 Printed 3168 AUTOZONE INC. Vehicle Maint. Supplies 80.16 47791 10/28/22 Printed 1471 CAL COAST IRRIGATION, INC. Irrigation Repair - Rotor 1,637.64 47792 10/28/22 Printed 4295 IVAN CAMPOS Youth Soccer Coach Services 200.00 47793 10/28/22 Printed 3187 ANDREA CASILLAS Computer Loan 2,138.29 CASNER EXTERMINATING, 260.00
INC.
47794 10/28/22 Printed 889 Extermination Services
47795 10/28/22 Printed 4079 CATAPULTK12 WeTip Annual Call Center Srvc. 750.00 JOSE MIGUEL CHAVEZ 2,500.00
MEDINA
47796 10/28/22 Printed 4185 Community Action Grant Christmas Smiles
47797 10/28/22 Printed 212 CITY OF GONZALES Utilities - September 12,679.34 47798 10/28/22 Printed 1472 CITY OF KING Stormwater Training 685.92 47799 10/28/22 Printed 3095 CSG CONSULTANTS INC. Plan Check Services 655.15 47800 10/28/22 Printed 1821 CSK AUTO, INC. Vehicle Maint. Supplies 470.73 CYPRESS COAST FORD 255.84

LINCOLN
47801 10/28/22 Printed 4063 Vehicle Maint.
47802 10/28/22 Printed 3028 D & J TIRE SERVICE Tire Repair 25.00 DE LAGE LANDEN PUBLIC 23,748.83

FINANCE
47803 10/28/22 Printed 2895 Solar Project Payment
47804 10/28/22 Printed 4296 JACOBO DUARTE Youth Soccer Coach Services 200.00 47805 10/28/22 Printed 3733 MARILYN DUBY Community Action Grant Adventure 4,000.00 Seeking Seniors
47806 10/28/22 Printed 3752 DUDEK IW System Design 46,505.96 47807 10/28/22 Printed 4018 GOLDSTAR PRODUCTS, INC Herbicide 4,042.90 47808 10/28/22 Void 10/28/22 Void Check 0.00
47809 10/28/22 Void 10/28/22 Void Check 0.00
GONZALES ACE HARDWARE 1,924.09
INC.
47810 10/28/22 Printed 3274 Sanding Sponges
47811 10/28/22 Printed 225 GONZALES IRRIGATION Irrigation - PVC 29.77 GONZALES YOUTH 4,000.00

GUARDIANS
47812 10/28/22 Printed 3621 Community Action Grant Gonzales Youth Guardians
47813 10/28/22 Printed 4298 OMAR GONZALEZ Youth Soccer Referee Services 230.00 47814 10/28/22 Printed 4299 PABLO GONZALEZ Youth Soccer Referee Services 200.00 47815 10/28/22 Printed 4071 GREAT AMERICA FINANCIAL Copier Lease 1,543.09 GREEN VALLEY FARM 277.18
SUPPLY
47816 10/28/22 Printed 1319 Tools - Shovel
47817 10/28/22 Printed 3326 HDL COREN & CONE Property Tax Admin Oct - Dec 2022 1,186.62 47818 10/28/22 Printed 4130 CHRIS HERNANDEZ JR Youth Soccer Coach Services 200.00 47819 10/28/22 Printed 4300 ALLEN D. HUGGINS IA Services 6,350.00 LEGAL NOTIFICATION 538.56

SERVICES
47820 10/28/22 Printed 3778 iSubpoena Annual License
47821 10/28/22 Printed 204 LN CURTIS & SONS Uniform Shirt 149.90 MANUEL PEREA TRUCKING, 179.44
INC.
47822 10/28/22 Printed 3395 Lift Stations
47823 10/28/22 Printed 4214 GERARDO MARTINEZ 75th Celebration Banner 179.60 47824 10/28/22 Printed 72 MISSION UNIFORM SERVICE Uniforms 212.58 47825 10/28/22 Void 10/28/22 Void Check 0.00
47826 10/28/22 Void 10/28/22 Void Check 0.00
47827 10/28/22 Void 10/28/22 Void Check 0.00
47828 10/28/22 Void 10/28/22 Void Check 0.00
MONTEREY COUNTY TAX 17,492.62

COLLECTOR
47829 10/28/22 Printed 95 Prop Taxes 1st & 2nd 2022/2023 # 223-081-009-000
Packet Pg. 19
Attachment: Warrants #47725-47853 (2568 : Approve City Accounts Payable Warrants #47725-47853) City Of Gonzales
Check Register Report
Check
Date
Check
Number
Status Amount
BANK:

Vendor
Number Vendor Name Check Description
RABOBANK Page: 2
Time: 11:11 am
Date: 10/28/2022
Void/Stop
Date
Reconcile
Date
RABOBANK Checks
JESSICA MARIE MONTOYA 400.00
TAYLOR
47830 10/28/22 Printed 4301 Youth Soccer Coach Services 47831 10/28/22 Printed 4280 RICHARD C. MONTOYA Youth Soccer Coach Services 400.00 47832 10/28/22 Printed 4257 DAVID NAVA 75th Celebration DJ 285.00 47833 10/28/22 Printed 3247 NHA ADVISORS LLC Funding Coordination for Community 19,768.75 Center
47834 10/28/22 Printed 91 P. G. & E. Utilities 4,812.65 PITNEY BOWES GLOBAL 779.57

FINANCIAL
47835 10/28/22 Printed 93 Postage Machine Lease
47836 10/28/22 Printed 4020 PKS PROPERTIES Car Washes - 3rd Qtr 830.00 47837 10/28/22 Printed 115 QUILL CORP Office Supplies 1,133.34 47838 10/28/22 Printed 4302 JOSSELYN ROMERO Youth Soccer Referee Services 210.00 47839 10/28/22 Printed 4166 SAGE RENEWABLE ENERGY Microgrid PM Services 7,462.50 47840 10/28/22 Printed 2685 SC FUELS Fuel 1,777.54
47841 10/28/22 Printed 2449 SMITH & ENRIGHT Monthly Landscape Maintenance 6,430.00 47842 10/28/22 Printed 317 THE SALINAS CALIFORNIAN Public Hearing Notice 406.13 47843 10/28/22 Printed 4021 THE SALVATION ARMY, Community Action Grant Utility 8,000.00 Assistance
THE SPCA OF MONTEREY 4,025.00
COUNTY
47844 10/28/22 Printed 1890 Monthly Services - September 47845 10/28/22 Printed 4303 JOSE G. TORRES Troubleshooting Firehouse & Well #6 4,925.00 After Power Outage
47846 10/28/22 Printed 27 TRI - CITIES DISPOSAL Drop Box Services - Sept 3,008.32 47847 10/28/22 Printed 3577 U.S. BANK 10/6/22 Jason Muscio Acct # 4866 9145 310.00 5550 8537
47848 10/28/22 Printed 3577 U.S. BANK 10/6/22 Patrick Dobbins Acct # 4866 2,697.39 9145 5550 8537
47849 10/28/22 Printed 3577 U.S. BANK 8/8/22 City of Gonzales Acct # 4866 9145 1,625.70 5550 8537
47850 10/28/22 Printed 3577 U.S. BANK 10/6/22 City of Gonzales Acct # 4866 7,319.45 9145 5550 8537
47851 10/28/22 Printed 103 USA BLUE BOOK WWTP Tools 269.59 47852 10/28/22 Printed 3471 VERIZON WIRELESS Cellphones - September 2022 Acct # 304.08 742128049-00001
Total Checks: 70 Checks Total (excluding void checks): 328,795.17 Total Payments: 70 Bank Total (excluding void checks): 328,795.17 Total Payments: 70 Grand Total (excluding void checks): 328,795.17 Packet Pg. 20
Attachment: Warrants #47725-47853 (2568 : Approve City Accounts Payable Warrants #47725-47853) City Of Gonzales
Check Register Report
Check
Date
Check
Number
Status Amount
BANK:

Vendor
Number Vendor Name Check Description
RABOBANK Page: 1
Time: 11:28 am
Date: 10/28/2022
Void/Stop
Date
Reconcile
Date
RABOBANK Checks
47853 10/28/22 Printed 115 QUILL CORP Office Decor 13.59 Total Checks: 1 Checks Total (excluding void checks): 13.59 Total Payments: 1 Bank Total (excluding void checks): 13.59 Total Payments: 1 Grand Total (excluding void checks): 13.59 Packet Pg. 21
Attachment: Warrants #47725-47853 (2568 : Approve City Accounts Payable Warrants #47725-47853) City of Gonzales

FINANCE DEPARTMENT

STAFF REPORT
TO: Honorable Mayor Rios and City Council
DATE: November 7, 2022
FROM: Mike Howard, Finance Director
THROUGH: Carmen Gil, Interim City Manager
SUBJECT: Resolution No. 2022-76 Approving the Purchase of the Tyler Technologies Financial System Upgrade

RECOMMENDATION
It is recommended the city Council adopt Resolution No. 2022-76, A Resolution of the City Council of the City of Gonzales Approving the Purchase of the Tyler Technologies Financial System Upgrade, and Authorizing the Interim City Manager to Execute an Agreement for the System Acquisition and Services in the Amount of $127,874.

BACKGROUND
The City of Gonzales has used the Tyler Technologies financial reporting system called Fund Balance for more than three decades. Tyler Technologies is the leading provider of Financial Reporting System software to governmental entities such as cities, counties and school districts. The Fund Balance product is soon going to be reaching “End of Life”, meaning that it will be discontinued and no longer serviced by Tyler Technologies. This is a normal process in the evolution of software products.

Instead of waiting until the City receives formal notice, staff is recommending the City now replace the current financial reporting system with the newer product called ERP Pro 10 (formerly known as Incode 10) by Tyler Technologies. ERP Pro 10 was selected after reviewing the costs and features of a number of software options. This product is currently used by the City of Soledad, City of Greenfield, and the City of King has just approved to replace their Fund Balance system with ERP Pro 10.

AGENDA
ITEM
6 Packet Pg. 22

REVIEW AND ANALYSIS
Fund Balance has served the financial needs of the City for about three decades now, which is a very long lifecycle for a software system. As a result of being a long-term client of Tyler Technologies, the City will be receiving a substantial discount of more than $46,000 of the actual system price.

With the new software suite of products, the City will be adding an electronic Time and Attendance module which will move our current paper system of keeping track of employee time to an automated online system. This will greatly reduce the time to process employee hours all the way through the payroll process. Additionally, employees will have an online “portal” where they will be able to manage items such as changing withholdings, reviewing benefits, as well as having an archive of pay stubs and W-2’s.

The new ERP Pro system will also have an enhanced budgeting module which will allow “budget notes” in the system. This feature will greatly assist department heads and staff to ensure that expenditures are recorded where they were budgeted. Currently, staff keeps a lot of “off system” notes to document where projects and expenditures are budgeted.

The newer ERP Pro 10 financial reporting system has a report writing system that is much more enhanced and powerful than what the current older Fund Balance system has. This will be helpful in extracting data for reporting an analyzing data.

By upgrading the financial system reporting software to the Tyler Technologies ERP Pro, this will move the City into the 21st Century of Financial Reporting Software.

Explain Recommendation and How it Supports the Vision
Gonzales will continue to be a safe, clean, family-friendly community, diverse in its heritage, and committed to working collaboratively to preserve and retain its small-town charm.

Explain: This supports the vision because with good financial data the City staff and City Council will be able to make good sound decisions.

Explain how the Recommendation Directly Implements the Mission The City Council and Staff of the City of Gonzales will realize our Vision by providing the leadership, commitment and resources necessary to provide excellent services that enhance the quality of life of our diverse community. X Yes ___No ___ NA
Explain: With a good financial reporting system and more automated, there is staff who have more time to work on other projects to improve the other services we currently provide.

City services will be delivered in a cost-effective, respectful and friendly manner to ensure the safety and well-being of the residents and the promotion of business, recreational, housing and employment opportunities in an environmentally sustainable manner. ___ Yes ___No X NA Explain: Reporting will be easier and more accessible to department directors and the inclusion of the online employee portal will be of benefit to all.

Strong fiscal reporting allows us to provide appropriate resources for:
• Public Safety X Yes No N/A
• Housing X Yes No N/A
Packet Pg. 23
• Recreation X Yes No N/A
• Environment X Yes No N/A
• Education X Yes No N/A
Explain: Please see above.

ALTERNATIVES
The following alternative are provided for Council Consideration.

1. Adopt the Resolution;

2. Modify and adopt the Resolution;

3. Do not adopt the Resolution and direct staff to consider other software options; or

4. Provide staff other direction

BUDGET IMPACT
The funds for the project are currently budgeted in the FY 2022-2023 Budget. The system upgrade has been budgeted to use ARPA Funds, as well as the Enterprise Funds.

CONCLUSION
It is recommended the city Council adopt Resolution No. 2022-76, A Resolution of the City Council of the City of Gonzales Approving the Purchase of the Tyler Technologies Financial System Upgrade, and Authorizing the Interim City Manager to Execute an Agreement for the System Acquisition and Services in the Amount of $127,874.

Attachments:

1. Resolution No. 2022-76
Packet Pg. 24
RESOLUTION NO. 2022-76

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GONZALES

APPROVING THE PURCHASE OF THE TYLER TECHNOLOGIES

FINANCIAL SYSTEM UPGRADE, AND AUTHORIZING THE INTERIM CITY

MANAGER TO EXECUTE AN AGREEMENT FOR THE SYSTEM
ACQUISITION AND SERVICES IN THE AMOUNT OF $127,874
WHEREAS, the existing financial system, Fund Balance, by Tyler Technologies, has been utilized for more than three decades; and
WHEREAS, the City of Gonzales is aware that Tyler Technologies is planning to declare “End of Life” for the Fund Balance system; and
WHEREAS, replacement of the current Fund Balance system with the new ERP Pro 10 system by Tyler Technologies will improve the City’s financial reporting system and bring more online features to the City bringing the City to the 21st Century; and WHEREAS, the system upgrade has been planned for and budgeted in the current fiscal year budget.

NOW, THEREFORE, BE IT HEREBY RESOLVED that the City Council of the City of Gonzales hereby authorizes the Interim City Manager to execute agreements with Tyler Technologies for the system acquisition and services in the amount of $127,874 PASSED AND ADOPTED by the City Council of the City of Gonzales at a regular meeting duly held on the 7th day of November 2022 by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

Jose L. Rios, The Honorable Mayor
ATTEST:

Mary Villegas, Deputy City Clerk
Packet Pg. 25
Attachment: Resolution No. 2022-76 (2563 : Resolution No. 2022-76 Tyler Technologies Financial System Upgrade) City of Gonzales

FIRE DEPARTMENT

STAFF REPORT
TO: Honorable Mayor Rios and City Council
DATE: November 7, 2022
FROM: Jason Muscio, Fire Chief
THROUGH: Carmen Gil, Interim City Manager
SUBJECT: Emergency Operations Plan Update

RECOMMENDATION
Staff recommends the Council adopt the updated version of the City of Gonzales Emergency Operations Plan, including the recently added section for emergency communications.

BACKGROUND
The City is responsible for emergency response within its geographical boundaries. The California Emergency Services Act requires that the City manage and coordinate the overall emergency response and recovery activities within its jurisdiction. During disasters, it is required to coordinate emergency operations with the Monterey County Operational Area, and in some instances with other local, state, and federal governments. The Emergency Operations Plan outlines how the City will fulfill its obligation to provide disaster readiness, response, and recovery to the residents and businesses in our community.

Gonzales Municipal Code Section 2.08.060 requires the City Council to review and adopt the Emergency Operations Plan. The Emergency Operations Plan was last adopted by the City Council in March of 2005. There have been small revisions made to the plan as needed over the course of time, but this is the first major revision of the plan since its last adoption. The plan has been revised to reflect changes in the Emergency Management system, as well as current and expected growth of our City. The plan also recognizes and addresses specific hazards to our City that were not present at the time of the last adoption.

REVIEW AND ANALYSIS
Explain Recommendation and How it Supports the Vision
AGENDA
ITEM
7 Packet Pg. 26
Gonzales will continue to be a safe, clean, family-friendly community, diverse in its heritage, and committed to working collaboratively to preserve and retain its small-town charm.

Explain: A comprehensive Emergency Operations Plan is vital for maintaining the health and safety of our residents during times of emergency.

Explain how the Recommendation Directly Implements the Mission The City Council and Staff of the City of Gonzales will realize our Vision by providing the leadership, commitment, and resources necessary to provide excellent services that enhance the quality of life of our diverse community.

Explain: The Emergency Operations Plan provides guidance for coordination with other government agencies that can assist the City by providing resources for response and recovery from a disaster. The plan also outlines how our community can prepare before an emergency to limit the impact to residents and businesses.

City services will be delivered in a cost-effective, respectful, and friendly manner to insure the safety and well being of the residents and the promotion of business, recreational, housing and employment opportunities in an environmentally sustainable manner.

Explain: Any costs involved with implementing the Emergency Response plan will not be significant when compared to the potential loss of revenue that would occur if the City is not prepared for or able to respond to an emergency.

Strong fiscal policies allow us to provide appropriate infrastructure for:
• Public Safety X Yes No N/A
• Housing Yes No X N/A
• Recreation Yes No X N/A
• Environment Yes No X N/A
• Education Yes No X N/A

ALTERNATIVES
The Council could direct staff to make further additions or revisions to the plan and bring it back for adoption at a later date.

BUDGET IMPACT
Any budget impact involved with implementation of the Emergency Response plan would be minimal and consist of training costs, and equipment for the Emergency Operations Center (EOC).

CONCLUSION
Staff recommends the Council adopt the updated version of the City of Gonzales Emergency Operations Plan, including the recently added section for emergency communications.

Attachments:

1. Gonzales Emergency Operations Plan 2022
Packet Pg. 27
Gonzales
California
Emergency
Operations
Plan
(November 2022)
Packet Pg. 28
Attachment: Gonzales Emergency Operations Plan 2022 (2561 : Emergency Operations Plan Update) Gonzales Emergency Operations Plan - Page 1
City of Gonzales Emergency Operations Plan
Table of Contents
CONTENTS Page No.

Table of Contents 1
Introduction/Situation and Assumptions 2
Concept of Operations 3
Definitions 6
Relationship to the System 7
Hazard Analysis 10
Departmental Responsibilities 14
Standardized Emergency Management System Roles and Responsibilities 22 Department Procedures 26
Authorities and References 39
Training and Exercising 40
Plan Development and Maintenance 40
Appendix
Letter of Promulgation 41
Plan Concurrence 42
Emergency Operations Center Plan 43
Recovery Operations Manual 48
California Title 19 - SEMS 56
Emergency Evacuation Plan 66
Packet Pg. 29
Attachment: Gonzales Emergency Operations Plan 2022 (2561 : Emergency Operations Plan Update) Gonzales Emergency Operations Plan - Page 2
The City of Gonzales, CA
Emergency Operations Plan

INTRODUCTION/SITUATION AND ASSUMPTIONS
The City of Gonzales Emergency Operations Plan identifies the City’s emergency planning, organization, and response policies and procedures. The plan also addresses the integration and coordination with other governmental levels when required.

This plan is based on the functions and principles of the Standardized Emergency Management System (SEMS), which is based on the FIRESCOPE Incident Command System (ICS), and identifies how the City fits in the overall SEMS structure.

The plan addresses how the City will respond to extraordinary events or disasters, from preparation through recovery. Hazard analysis and probability matrixes are also included in the plan. The responsibilities of each department are identified in matrices, which are based on each identified hazard or threat. The development of departmental Standard Operating Procedures (SOPs) is discussed, including what each department will include in their own SOPs.

The City of Gonzales Emergency Operations Plan will be approved by the City Council as required by Gonzales Municipal Code 2.08.030. The disaster council is responsible for reviewing the entire plan on an annual basis, and coordinating the revision of the plan as required.

Each department manager is responsible for reviewing its SOPs on an annual basis and coordinating the revision of the procedures with the disaster council.

Special districts serving the City of Gonzales are responsible for following this plan and developing procedures to fulfill their stated responsibilities.

The City’s disaster council will be responsible for maintaining records of all revisions.

Packet Pg. 30
Attachment: Gonzales Emergency Operations Plan 2022 (2561 : Emergency Operations Plan Update) Gonzales Emergency Operations Plan - Page 3

CONCEPT OF OPERATIONS
The City’s response to disasters is based on four phases:
• increased readiness;
• initial response operations;
• extended response operations; and
• recovery operations.

During each phase, specific actions are taken to reduce and/or eliminate the threat of specific disaster situations. In coordination with the Incident Commanders, the Emergency Services Director will determine the phase and initiate the appropriate level of alert for response agencies, including the activation of the Emergency Operations Center as required.

Increased Readiness
Triggers for readiness Upon receipt of a warning or the observation that an emergency situation activities is imminent or likely to occur soon, the City will initiate actions to increase its readiness. Events that may trigger increased readiness activities include:
• issuance of a credible long-term earthquake prediction; • receipt of a flood advisory or other special weather statement; • receipt of a potential dam failure advisory;
• conditions conducive to wildland fires, such as the combination of high heat, strong winds, and low humidity;
• an expansive hazardous materials incident; and
• information or circumstances indicating the potential for acts of violence or civil disturbance.

Examples of readiness Increased readiness activities may include, but are not limited to, the activities following activities:
• briefing of City Manager and key officials on the situation; • reviewing and updating of Gonzales Emergency Operations Plan and related SOPs;
• increasing public information efforts;
• accelerating training efforts;
• inspecting of critical facilities and equipment, including testing warning and communications systems;
• recruiting of staff and Community Emergency Response Team (CERT) Members;
• warning threatened elements of the population;
• conducting precautionary evacuations in the potentially impacted area(s); • mobilizing personnel and pre-positioning resources and equipment; and • establishing or activating staging areas.

Initial Response
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response level. Emphasis is placed on minimizing the effects of the emergency or disaster. Field responders will use the Incident Command System to organize response to the emergency or disaster, incorporating the functions, principles, and components of ICS (i.e., unified command, action planning, span of control, hierarchy of command, etc.).

Examples of initial response activities include:
• making all necessary notifications, including the Monterey County Operational Area;
• disseminating of warnings, emergency public information, and instructions to the citizens of the City Gonzales;
• conducting evacuations and/or rescue operations;
• caring for displaced persons and treating the injured; • conducting initial damage assessments and surveys;
• assessing need for mutual aid assistance;
• restricting movement of traffic/people and unnecessary access to affected areas;
• establishing Unified Commands;
• coordinating with state and federal agencies working in the field; and • developing and implementing Incident Action Plans.

Extended Response
The City’s extended response activities are conducted in the field and in the City's emergency operations center (EOC). The City of Gonzales EOC is located at the Public Safety Building at 109 Fourth Street Gonzales.

Extended emergency operations involve the coordination and management of personnel and resources to mitigate an emergency and facilitate the transition to recovery operations. Field response personnel will continue to use the Incident Command System (ICS) to manage field operations. EOC staff will support field response personnel in mitigating the affects of the disaster.

SEMS Functions EOC staff will be organized around the five Standard Emergency Management System (SEMS) functions: Management, Operations, Planning/Intelligence, Logistics, and Finance/Administration. The components and principles of SEMS will be used by the EOC staff to manage disaster operations. EOC staff will establish measurable and attainable objectives to be achieved for a given operational period. An EOC action plan will be developed for each operational period.

When the EOC is activated, communications and coordination will be established between the Incident Commander(s) and the EOC.

Communications and coordination will be established between the City of Gonzales EOC, when activated, and the Monterey County Operational Area EOC. Multi-agency or inter-agency coordination will be used by EOC staff to facilitate decisions for overall local government level emergency response activities.

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Mutual Aid “Mutual Aid System” means the system which allows for the progressive mobilization of resources to/from emergency response agencies, local governments, Operational Areas, regions, and the State with the intent of providing adequate resources to requesting agencies. The City of Gonzales is located in Mutual Aid Coastal Region.

Within the framework of the California Disaster and Civil Defense Master Mutual Aid Agreement, several discipline-specific mutual aid coordinators will operate from the Monterey County Operational Area EOC, such as fire and rescue, law, medical, and public works. Mutual aid requests for these disciplines will be coordinated through the coordinators.

Once the City EOC is activated, communications will be established between the EOC and these discipline-specific Operational Area mutual aid coordinators. All other requests for assistance will flow through the appropriate Operational Area SEMS function. The jurisdiction(s) requesting mutual aid will remain in charge and retain overall direction of personnel and equipment provided through mutual aid.

Examples of Examples of extended response activities include:
extended response
• preparing detailed damage assessments;
• operating mass care facilities;
• conducting coroner operations;
• procuring requirement resources to sustain operations; • documenting situation status;
• protecting, controlling, and allocating vital resources; • restoring vital utility services;
• tracking resource allocation;
• conducting advance planning activities;
• documenting expenditures;
• developing and implementing Action Plans for extended operations; • dissemination of emergency public information;
• declaring a local emergency;
• prioritizing resource allocation; and
• inter/multi-agency coordination.

Recovery
As the immediate threat to life, property, and the environment subsides, the rebuilding of the City of Gonzales will begin through various recovery activities.

Recovery activities involve the restoration of services to the public and rebuilding the affected area(s). Recovery activities may be both short-term and long-term, ranging from restoration of essential utilities such as water and power, to mitigation measures designed to prevent future occurrences of a given threat facing the City.

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This plan does not specifically identify the City of Gonzales' recovery operations. However, the Recovery Operations Manual covers the recovery process in detail, describing roles and responsibilities and the procedures for accessing the federal and state disaster assistance programs that are available to individuals, businesses, and the City.

The City of Gonzales Recovery Operations Manual is enclosed in the appendix of this plan.

Examples of Examples of recovery activities include:
recovery activities
• restoring of all utilities;
• establishing and staffing Local Assistance Centers and Disaster Assistance Centers;
• applying for state and federal assistance programs;
• conducting hazard mitigation analyses;
• identifying residual hazards; and
• determining and recovering costs associated with response and recovery.

DEFINITIONS
Emergency – Actual or threatened existence of conditions of disaster or of extreme peril to the safety of persons and property within the city caused by such conditions as: air pollution, fire, flood, storm, epidemic, riot, or earthquake, or other conditions, including conditions resulting from war or imminent threat of was, but other than conditions resulting from a labor controversy, which conditions are or are likely to be beyond the control of the services, personnel, and equipment and facilities of the city, requiring the combined forces of other political subdivisions to combat. [GMC 2.08.020] A condition of disaster or extreme peril to the safety of people, property, or the environment. Examples are floods, earthquakes, storms, riots, drought, or disease. [CCR Title 19, Div 2, Art 3, 2402(e)]
Emergency Manager – Person responsible for the management of jurisdictional resources during emergencies. The Emergency Manager is responsible for the management of the Emergency Operations Center.

The Director of Emergency Services or Assistant is the Emergency Manager.

The City Manager is the Director of Emergency Services [GMC

2.08.040.A1] and the Fire Chief is the Assistant Director of Emergency Services [GMC 2.08.020.A2]
Emergency Operations Center – Location used for centralized emergency management within a jurisdiction. [CCR Title 19, Div 2, Art 3, 2402(f)] Finance Section – This function is responsible for tracking all incident costs, evaluating the financial considerations of the incident, and any administrative duties not handled by other functions. [Guide for All-Hazard Emergency Operations Planning (SLG101), September 1996, p. 65]
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Incident Command Post – This is a location used by commanders in the field to direct operations at a specific site or area, usually located near the scene of the emergency.

Liaison Officer – This person is the point of contact for organizations that support operations. [Guide for All-Hazard Emergency Operations Planning (SLG101), September 1996, p. 66]
Logistics – This function is responsible for providing facilities, services, personnel, equipment, and materials needed. [Guide for All-Hazard Emergency Operations Planning (SLG101), September 1996, p. 65] Operations – Responsible for coordinating tactical operations in the field. [Guide for All-Hazard Emergency Operations Planning (SLG101), September 1996, p. 65]
Planning / Intelligence – This section is responsible for collection, evaluation, documentation, dissemination, and use of information about the incident, as well as the status of resources used and needed. This section is responsible for the action plan. [Guide for All-Hazard Emergency Operations Planning (SLG101), September 1996, p. 65]
Public Information Officer – This person is responsible for developing accurate and complete information and providing the media and governmental agencies with information as approved by the Emergency Manager. [Guide for All-Hazard Emergency Operations Planning (SLG101), September 1996, p. 66]
Safety Officer – This person is responsible for assessing the hazards and developing measures to ensure safety. [Guide for All-Hazard Emergency Operations Planning (SLG101), September 1996, p. 66]

RELATIONSHIP TO THE SYSTEM
The City is responsible for emergency response within its geographical boundaries. The California Emergency Services Act requires the City to manage and coordinate the overall emergency response and recovery activities within its jurisdiction. During disasters, it is required to coordinate emergency operations with the Monterey County Operational Area and, in some instances, other local governments.

Under the Standardized Emergency Management System (SEMS), the city has responsibilities at two levels, the field response and local government levels. At the field response level, all agencies will use the Incident Command System (ICS) to standardize the emergency response.

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At the local government level, a designated Emergency Operations Center (EOC) is used as the central location for gathering and disseminating information, coordinating all jurisdictional emergency operations, and coordinating with the Monterey County Operational Area.

The following diagram depicts the relationship between the City of Gonzales, the Monterey County Operational Area, and the State’s Regional Emergency Operations Center (REOC).

State Regional
Emergency Operations
Center
(Coastal Region - State of California)
Monterey County
Operational Area
Emergency Operations
Center
City of Gonzales
Emergency Operations
Center
City of Gonzales
Field Response Level
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Gonzales
City
Manager
Police Planning Fire Building Recreation Finance Public Works

PRIMARY
SEMS

FUNCTION

FIELD RESPONSE LEVEL EOCS AT OTHER SEMS
LEVELS
Command/
Management
Command is responsible for
the directing, ordering, and/or
controlling of resources.

Management is responsible
for overall emergency policy
and coordination.

Operations The coordinated tactical
response of all field operations
in accordance with the
Incident Action Plan.

The coordination of all
jurisdictional operations in
support of the response to the
emergency in accordance with
the EOC Action Plan.

Planning/
Intelligence
The collection, evaluation,
documentation, and use of
information related to the
incident.

Collecting, evaluating, and
disseminating information and
maintaining documentation
relative to all jurisdiction
activities.

Logistics Providing facilities, services,
personnel, equipment, and
materials in support of the
incident.

Providing facilities, services,
personnel, equipment, and
materials in support of all
jurisdiction activities as
required.

Finance/
Administration
Financial and cost analysis
and administrative aspects not
handled by the other
functions.

Broad fiscal and recovery
responsibility as well as
overall fiscal accountability.

Gonzales Daily Organizational Chart
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HAZARD ANALYSIS
The City of Gonzales recognizes that the planning process must address each hazard that threatens the City. The City of Gonzales is vulnerable to a wide range of threats. There are three broad categories of hazards: natural, technological or man-made and national security.

Hazards to City The City of Gonzales, with its proximity to agricultural operations, rapidly growing permanent population, and transient seasonal population is subject to a wide variety of negative impacts from natural and technological hazards.

The natural hazards and technological or man-made hazards that have a reasonable chance of confronting the City of Gonzales are as follows:

A hazard matrix that outlines each of these hazards and identifies their likelihood of occurrence and its severity is listed on table A.

Natural Hazards
• earthquakes;
• floods;
• conflagration;
• drought;
Technological Hazards
• extended communications outage;
• extended power outage;
• Ransom/malware attack
Man-made Hazards
• civil disturbance; and
• hazardous materials accident.

Earthquakes Due to the City of Gonzales’ close proximity to the San Andreas Fault, the City is vulnerable to severe damage from earthquakes. Gonzales is located in the same county as the earthquake capital of the world, Parkfield.

Recent earthquakes in central California reinforce the chance of Gonzales having a significant earthquake. The 1989 Loma Prieta 6.9 quake, the 2003 San Simeon 6.5 quake, and the 2004 Parkfield 6.0 quake were all within 50 miles of the Gonzales area.

Flooding Gonzales has experienced significant flooding in recent years; 1993, 1995, and 1998. “Drainage and flood patterns in Gonzales have been significantly altered over the years through urban development and agricultural operations.” (Brady, 1996, p. V-5) Gonzales is located a mile east of the Salinas River but has a drainage slough that runs through town. The Salinas River even at significant flood stages will not inundate Gonzales but will Packet Pg. 38
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significantly damage the city’s sewer system with their infrastructure on the river bank. The slough has the potential to backup and flood many homes in Gonzales. Though the chance of injury is low from flooding, the possibility of significant property damage is large. The city’s economy could be significantly hampered curing a flood. Transportation routes in and around the city can be blocked for significant periods of time. Emergency services are hampered by the lack of transportation routes.

The Nacimiento and San Antonio dams are upstream of the City of Gonzales.

If heavy rains caused either reservoir to be at or near capacity and there was a failure of either dam, flooding would be anticipated in the low-lying areas of Gonzales. The City’s sewer treatment facility would be inundated if either dam were to fail. If both dams were to fail due to a large seismic event, portions of Gonzales, West of Alta Street could be affected.

Conflagration The City of Gonzales, like many cities with combination career and volunteer fire departments lack sufficient resources to contain all fires. Conflagrations are a possibility in Gonzales and would have a devastating effect on the City’s economic base.

New sections of Gonzales are protected by residential fire sprinkler systems that could limit fire spread within residences. Older sections of Gonzales are more vulnerable to external fire spread due to combustible exterior construction and roofing.

Gonzales Fire Department participates in mutual aid and automatic aid to minimize fire spread by utilizing neighboring resources. These aid agreements also mean that Gonzales Fire Department serves other areas with its limited resources.

Drought Gonzales is part of the Salinas Valley Groundwater Basin. The basin is experiencing demand in excess of the recharge. The basin is also impacted by seawater intrusion. (Brady, 1996, p. VI-9) A drought should generate no injuries or impacts on the infrastructure. Gonzales’ water wells could require redesign and reconstruction. Gonzales’ economic base is agriculture. The industry is heavily dependent on pumped groundwater irrigation. The agricultural industry would be heavily impacted by an extended drought.

Damages to the agricultural industry could run into the millions and may not recover from an extended drought.

Communications Failure Communications are vital to emergency operations and protection of the public. “For more than five years, public safety professionals have been struggling with unreliable and unclear communications, which has jeopardized lives and the citizens they protect.” (Mitchell, 2004, p. 11) “It is possible that you may not hear an evacuation order due to communications or power failure…” (Federal Emergency Management Agency, 2002, p. 22) Part of any Emergency Operations Plan is to establish and maintain communications. (ICMA, 1988, p. 333) “We are in the midst of the ‘Information Age.’” (Dewar, 1998, Introduction) Communications is also Packet Pg. 39
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vital to business continuity. Businesses are vital to funding Government. An extended outage of communications should not cause any direct economic or physical impact but could have a dire impact on the local economy. It is impractical to estimate the potential monetary losses due to the many variables of seasons and business cycles.

Power Outage The only impact found for an extended power outage is to the local economy.

It is impractical to estimate the potential monetary losses due to the many variables of seasons and business cycles. Historically, power outages increase the likelihood of looting and other crimes of opportunity during darkness.

Gonzales is susceptible to extended outages though power is supplied from several directions into town.

Civil Disturbance Political activity can lead extremists to cause civil unrest. Labor movements, animal rights groups, and environmental concerns have caused civil unrest in other areas. Gonzales has experienced minor events but sustained no serious damage. Major events could cause economic damage and injuries. The occurrence of a major event is seen as slight within Gonzales.

Hazardous materials The release of a hazardous material to the environment could cause a multitude of problems that can be discussed in a general manner. The significance of the problems to the environment, property, or human health is dependent on the type, location, and quantity of the material released.

Although hazardous material incidents can happen almost anywhere, certain areas of the City are at a higher risk. Areas near roadways that are frequently used for transporting hazardous materials and facilities that use, store, or dispose of such materials all have an increasing potential for major mishaps, as do areas crossed by railways, airways, and pipelines. “Hazardous materials are stored in several locations in Gonzales. … Pesticides and herbicides are used on some of the farms in the Planning Area, including areas planned for eventual urban use. … Even after the application of these chemicals has stopped, some may persist in the surface and subsurface soils and/or groundwater for long periods.” (Brady, 1996, p. V10) There are no recorded deaths and only few found injuries from hazardous material in Gonzales. The potential remains for large releases of toxic material damaging the environment and affecting the area’s economy. Dollar damage is difficult to assign for environmental damage. The affect on the local economy could vary greatly depending on the duration of the event and the perceived stigma of the hazardous situation.

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Table A
Likelihood of Occurrence Severity
Hazard Infrequent Sometimes Frequent Low Moderate High
Natural
Earthquake - Major X X
Conflagration X X
Flood X X
Drought X X
Extreme Cold X X
Dam Failure X X
Epidemic X X
Technological
Power Outage X X
Communications
Outage
X X
Fuel Shortage X X
Man-made
Civil Disturbance X X
Hazardous Material X X
Train Wreck X X
Terrorism X X
Power Outage X X
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DEPARTMENTAL RESPONSIBILITIES
City of Gonzales departments have specific responsibilities and related activities/actions assigned to them for each identified hazard and threat. Each department is responsible for ensuring coordination with the other departments.

Key personnel The Director of Emergency Services is responsible for identifying key management personnel, with alternates, and alternative facilities to conduct government operations, based on the hazard analysis. Each department will be responsible for identifying key departmental personnel with backups and alternates for each position.

Alert list The Director of Emergency Services is responsible for developing and maintaining an emergency alert list, which will be used to notify the key city personnel. Each department will develop their own departmental alert list, which will be used by the departments to alert departmental personnel.

Special districts Special districts with responsibilities under this plan will coordinate all planning efforts with the fire department.

City FD, PD The fire department or police department has overarching responsibility for coordinating the City’s response to each identified hazard and threat.

Departmental responsibilities are outlined in hazard/threat specific matrices.

Typical activities/actions performed during a specific hazard/threat are listed on the vertical axis (y-axis); and the five Standardized Emergency Management System (SEMS) functions are listed on the horizontal axis (xaxis). For each activity/action, the departments' assigned responsibilities under this activity/action are listed under the appropriate SEMS function.

The following legend will apply to all the matrices:

AD ----- City Manager
BL ----- Building Official
FD ----- Fire Department
FN ----- Finance
PD ----- Police Department
PL ----- Planning Director
PW ----- Public Works
RC ----- Recreation
UT ----- Local utilities
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Table B
Earthquake - SEMS Functions
Activities Command Operations Planning Logistics Finance EOC Operations AD,PD FD,PD PL,PW PW,RC FN,AD
Incident Command FD,PD
Establish Perimeter FD,PD
Control Access PD,PW
Traffic/Crowd Ctr. PD,FD
Evacuations PD,FD
Notifications AD, PL PD,FD
Communications PW,RC
Damage
Assessment

BL,PW BL,PL
Shelter Operations RC,PW
Public Information AD,PL PD,FD
Fire Suppression FD
HazMat Operations FD
Debris Removal PW
Utility Restoration UT
Facility Restoration AD PW,BL PL FN
Situation Status PD,FD,BL,PW
Documentation PL,BL PW,RC FN,AD
Procurement PW,RC FN
Volunteer Mgmt. RC,AD
Recovery AD RC,PD,FD PL,BL PW,UT FN,AD
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Table C
Flood - SEMS Functions
Activities Command Operations Planning Logistics Finance EOC Operations AD,PD PW,FD PL,PW PW,RC FN,AD
Incident Command PW,FD
Establish Perimeter PD,PW PL,BL PW
Control Access PD,BL
Evacuation PD,FD
Notifications AD,PL PD,FD
Communications PW,RC
Damage Assessment BL,PW
Flood Fight Ops. PW,FD PL RC
Shelter Operations RC,AD
Public Information AD,PW PD,PL
Med/Rescue Ops. FD,PD
Situation Status PW,BL
Documentation PL,BL PW,RC FN,AD
Fatalities Mgmt. RC,BL
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Table D
Conflagration - SEMS Functions
Activities Command Operations Planning Logistics Finance EOC Operations AD,PD FD,PD PL,BL PW,RC FN,AD
Incident Command FD
Establish Perimeter PD,BL PL,BL PW
Traffic/Crowd Control PD,BL
Evacuation FD,PD
Communications PW,RC
Damage Assessment BL,FD
Shelter Operations RC,AD
Public Information AD,FD PD,BL
Fire Suppression FD
Med/Rescue Ops. FD,PD
Situation Status PW,BL
Documentation PL,BL PW,RC FN,AD
Fatalities Mgmt. BL,RC
Table E
Drought - SEMS Functions
Activities Command Operations Planning Logistics Finance EOC Operations AD,PD PW,PL PL,PW PW,RC FN,AD
Evacuation AD,PD PD,BL PL
Notifications PW,BL
Shelter Operations RC,AD
Public Information AD,PW PD,RC
Med/Rescue Ops. PD,FD
Situation Status PW,PL
Damage Assessment PW,BL
Recovery AD PL,RC FN
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Table F
Train/Transportation Accident - SEMS Functions
Activities Command Operations Planning Logistics Finance EOC Operations AD,PD FD,PD PL,BL PW,RC FN,AD
Incident Command PD,FD FD
Establish Perimeter PD,FD PW
Control Access PD,BL
Evacuation PD,FD BL
Notifications PD,FD
Communications FD,PD BL PW,RC
Documentation PD,FD
HazMat Ops PD FD,PW BL PW,RC AD,FN
Shelter Operations RC,AD
Public Information AD,PD PD,FD
Med/Rescue Ops. FD,PD
Situation Status PW,BL
Documentation PD,FD PL,BL FN,AD
Table G
Extended Communications or Power Outage - SEMS Functions Activities Command Operations Planning Logistics Finance EOC Operations AD,PD PW,BL PL,UT PW,RC FN,AD
Evacuation BL,PW BL,PW
Notifications AD,PL BL,PW
Damage Assessment BL,PW
Shelter Operations RC,AD
Public Information AD,PW PD,PL
Med/Rescue Ops. FD,PD
Situation Status PW,BL
Documentation PL,BL PW,RC FN,AD
Fatalities Mgmt. RC,BL
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Table H
Civil Disturbance - SEMS Functions
Activities Command Operations Planning Logistics Finance EOC Operations AD,PD PD,FD PL,PD PW,RC FN,AD
Incident Command PD
Establish Perimeter PD,PW PL,BL PW
Control Access PD
Public Information AD,PD PD,PL
Situation Status PD,BL
Fire Suppression FD
Damage Assessment BL,PW
Med/Rescue Ops. FD,PD
Shelter Operations RC,AD
Documentation PL,BL PW,RC FN,AD
Fatalities Mgmt. RC,BL
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Table I
Hazardous Material - SEMS Functions
Activities Command Operations Planning Logistics Finance EOC Operations AD,PD FD,PD PL,BL PW,RC FN,AD
Incident Command PD,FD
Establish Perimeter FD,PD BL,PL PW
Control Access PD,PW BL
Traffic/Crowd Ctr. PD,FD BL
Evacuations PD,FD BL,PL
Notifications AD, PL PD,FD
Communications FD,PD PW,RC
Damage Assessment BL,PW BL,PL
Shelter Operations RC,PW
Public Information AD,PL PD,FD
Medical Operations PD,FD
Fire Suppression FD
HazMat Operations FD
Hazard Removal PW
Situation Status PD,BL
Documentation PL,BL PW,RC FN,AD
Procurement PW,RC FN
Recovery AD RC,PD,FD PL,BL PW,UT FN,AD
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Table J
Terrorism - SEMS Functions
Activities Command Operations Planning Logistics Finance EOC Operations AD,PD PD,FD PL,BL PW,RC FN,AD
Incident Command PD,FD
Establish Perimeter PD,FD BL,PL PW
Control Access PD BL
Traffic/Crowd Ctr. PD,FD BL
Evacuations PD,FD PL
Notifications AD, PD PD,PL
Communications PD PW,RC
Damage Assessment BL,PW BL,PL
Shelter Operations RC,PW PL,RC RC,PW
Public Information AD,PD PL,FD
Medical Operations PD,FD
Fire Suppression FD
HazMat Operations FD
Hazard Removal PD,PW
Situation Status PD,BL
Documentation PD PL,BL PW,RC FN,AD
Procurement PW,RC FN
Recovery AD PD PL,BL PW FN,AD
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STANDARDIZED EMERGENCY MANAGEMENT SYSTEM ROLES AND

RESPONSIBILITIES
EOC Director
Function Description:

The EOC Director has overall responsibility and authority for the operation of the EOC. He/she will assure that the EOC is staffed and operated at a level commensurate with the emergency. The EOC Director’s reporting relationship to higher authority will vary depending upon the SEMS Level.

Examples of reporting relationships are described below.

Local Government Level:
● City Manager or Fire Chief, as Director of Emergency Services, as stated in the local government’s emergency ordinance.

Operational Area:
● County Chief Administrative Officer, Director of Emergency Services, or other named authority as stated in the operational areas emergency ordinances.

Regional:
● OES Region Administrator or designee.

State:
● OES Director or designee.

In some jurisdictions, the EOC Director may also be referred to as the EOC Manager. The title Incident Commander should not be used to refer to the person in charge of the EOC. The title Incident Commander should be reserved for use at the SEMS Field level.

The EOC Director will delegate authority as appropriate and necessary to members of the Management Staff and to the General Staff.

Positions reporting to the EOC Director will vary depending upon the SEMS level. Standard functions may include but are not limited to:
● Coordinators of Functional Sections (called the General Staff):
- Operations Section Coordinator
- Planning/Intelligence Section Coordinator
- Logistics Section Coordinator
- Finance/Administration Section Coordinator
EOC Director Management Staff
● EOC Coordinator
● Public Information Officer
● Rumor Control Coordinator
• Liaison Officer
• Agency Representative
• Safety Officer
• Security Officer
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● Management Staff:
- EOC Coordinator
- Public Information Officer
- Liaison Officer
- Safety Officer
- Security Officer
The position of EOC Director may be pre-established where the same person/agency is always in charge of the EOC regardless of the type of emergency, or as is done in some jurisdictions, a qualified person from the agency that has the greatest field involvement in the emergency will fill the position of EOC Director.

Responsibilities:

1. Establish the appropriate staffing level for the EOC and continuously monitor organizational effectiveness ensuring that appropriate modifications occur as required.

2. Exercise overall management responsibility for the coordination between emergency response agencies within the jurisdictional area.

3. In conjunction with the General Staff, set jurisdictional priorities for response efforts. Ensure that all department and agency actions are accomplished within the priorities established at the EOC.

4. Ensure that inter-agency coordination is accomplished effectively.

Operations Section Coordinator
Function Description:

The Operations Section Coordinator, a member of the General Staff, is responsible for the management and coordination of all EOC related operational functions. The Operations Section Coordinator will ensure, based on the emergency, that all necessary operational functions have been activated and are appropriately staffed.

Responsibilities:

1. Ensure that the Operations function is carried out including coordination of activities for all operational functions assigned to the EOC.

2. Ensure that operational objectives and assignments identified in the EOC Action Plan are carried out effectively.

3. Establish the appropriate level of branch and unit organizations within the Operations Section, continuously monitoring the effectiveness and modifying accordingly.

4. Exercise overall responsibility for the coordination of Branch and Unit activities within the Operations Section.

5. Ensure that the Planning/Intelligence Section is provided with Status Reports and Major Incident Reports (utilizing the RIMS formats if available).

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6. Conduct periodic Operations briefings for the EOC Director as required or requested.

7. Supervise the Operations Section.

Logistics Section Coordinator
Function Description:

The Logistics Section provides facilities, services, resources and other support services both to agencies responding to the emergency, and to meet internal EOC operating requirements. Incident, DOC or agency requests for support directed to the EOC will be channeled through the EOC Operations Section. The Logistics Section Coordinator reports to the EOC Director.

Responsibilities:

1. Ensure the Logistics function is carried out in support of the EOC. This function includes providing communication services, resource tracking; acquiring equipment, supplies, personnel, facilities, and transportation services; as well as arranging for food, lodging, and other support services as required.

2. Establish the appropriate level of branch and/or unit staffing within the Logistics Section, continuously monitoring the effectiveness of the organization and modifying as required.

3. Ensure section objectives as stated in the EOC Action Plan are accomplished within the operational period or within the estimated time frame.

4. Coordinate closely with the Operations Section Coordinator to establish priorities for resource allocation to activated Incident Commands within the affected area.

5. Keep the EOC Director informed of all significant issues relating to the Logistics Section.

6. Supervise the Logistics Section.

Finance/Administration Section Coordinator
Function Description:

The Finance/Administration function in the EOC manages all financial, administrative, and cost analysis aspects of the emergency. Initially, this work may be done in the EOC, but in later stages of the emergency this function may be accomplished at other locations.

Responsibilities:

1. Ensure that all financial records are maintained throughout the emergency.

2. Ensure that all on-duty time is recorded for all emergency response personnel.

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3. Ensure that all on-duty time sheets are collected from EOC assigned personnel and that departments are collecting this information from Field Level Supervisors or Incident Commanders and their staffs.

4. Ensure there is a continuum of the payroll process for all employees responding to the emergency.

5. Determine purchase order limits for the procurement function in Logistics.

6. Ensure that workers’ compensation claims, resulting from the response are processed within a reasonable time, given the nature of the situation.

7. Ensure that all travel and expense claims are processed within a reasonable time, given the nature of the situation.

8. Provide administrative support to all EOC Sections as required, in coordination with the Personnel Unit.

9. Activate units within the Finance/Administration Section as required; monitor section activities continuously and modify the organization as needed.

10. Ensure that all recovery documentation is accurately maintained during the response and submitted on the appropriate forms to the Federal Emergency Management Agency (FEMA) and/or the Governor’s Office of Emergency Services.

11. Supervise the Finance/Administration Section.

Planning/Intelligence Section Coordinator
Function Description:

The Planning/Intelligence Section is a primary function for any local government EOC. The Section will gather information from a variety of sources, analyze and verify information, and prepare and update internal EOC information and map displays. The Situation Analysis function will be activated under any EOC activation. The Section has an important function in overseeing the Planning Meetings and in preparing the EOC Action Plan. The Section will collect and process internal EOC documentation, and prepare advance planning information as necessary. Technical Specialists assigned to the EOC will initially be part of the Planning/Intelligence Section. The Section Coordinator reports directly to the EOC Director.

Responsibilities:

1. Ensure that the following responsibilities of the Planning/Intelligence Section are addressed as required:
● Collecting, analyzing, and displaying situation information, ● Preparing periodic Situation Reports,
● Preparing and distributing the EOC Action Plan and facilitating the Action Planning meeting,
● Conducting Advance Planning activities and report,
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● Providing technical support services to the various EOC sections and branches, and documenting and maintaining files on all EOC activities.

2. Establish the appropriate level of organization for the Planning/Intelligence Section.

3. Exercise overall responsibility for the coordination of unit activities within the section.

4. Keep the EOC Director informed of significant issues affecting the Planning/Intelligence Section.

5. In coordination with the other section coordinators, ensure that Status Reports are completed and utilized as a basis for situation reports, and the EOC Action Plan.

6. Supervise the Planning/Intelligence Section.

DEPARTMENT PROCEDURES
For the City of Gonzales’ Emergency Operations Plan to be complete, each SEMS functional section and department must have current Standard Operating Procedures (SOPs). Each of the SOPs should include readiness activities, procedures for recalling departmental personnel, and disaster assignments.

Each SOP should be reviewed by the applicable department for consistency with the City’s Emergency Operations Plan. Inconsistencies or overlaps between departmental actions will be addressed by the departments or the Director of Emergency services.

Strict adherence to the SOP by departments is not required. Departments may deviate from SOPs to respond to unique situations or needs in a particular response. Major variation from procedures shall be coordinated with the GZEOC.

City Manager’s Office
Readiness Develop a procedure for reviewing and updating office SOPs periodically.

Insure the Gonzales Disaster Council maintains current emergency plans in concert with State of California Office of Emergency Services Operational Area (Monterey County) plans.

Identify alternate government facilities for use during disaster operations, including alternate EOC.

Develop the process and procedure for increasing public information efforts, including disaster preparedness.

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Insure the maintenance of disaster preparedness within Gonzales. Insure departments are capable of staffing needed EOC positions for an extended period of time. Insure department leadership can staff the EOC and manage their departments.

Insure the GZEOC is always prepared for use.

Prepare for and maintain the capability to manage the GZEOC as the Director of Emergency Services. Maintain relief capabilities. Train in the Standardized Emergency Management System and the Incident Command System.

Maintain competence in the functions of all positions in the GZEOC.

Prepare for continuity of government in disaster circumstances, including proclamations and disaster council operations. Insure Gonzales’ political leadership is informed of their role during a declared disaster and during recovery operations.

Initial Response Activate the Gonzales Emergency Operations Center at the appropriate level.

Staff needed positions in the GZEOC.

Notify and update as needed Gonzales’ political leadership of the current situation.

Establish and maintain communications with the Operational Area EOC (OAEOC). Notify the OAEOC of any local emergency declarations.

Disseminate warnings, emergency public information, and instructions to City of Gonzales citizens as needed.

Declare a local emergency as needed. Through the Operational Area EOC, request a gubernatorial proclamation of a state of emergency, and a presidential declaration, as needed.

Coordinate Gonzales resource needs and resources with Operational Area needs.

Extended Response Declaring a local emergency as required.

Disseminate emergency public information as needed through the GZEOC.

Manage the GZEOC, prepare and operate replacement shifts as needed.

Protect, control, and allocating vital resources.

Communicate with and provide staffing for the Disaster Council. Conduct situational briefings for Gonzales’ political leadership as needed.

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Insure safe emergency operations in Gonzales.

Coordinate Gonzales’ efforts with the OES Operational Area.

Recovery Operations Coordinate the Gonzales recovery operations as needed.

Insure essential services are maintained during recovery operations.

Prepare after action reports as needed.

Coordinate Gonzales’ cost recovery and disaster assistance programs.

Insure continuity of Gonzales’ government operations, including the identification of alternate sites and succession of City leadership.

Police Department
Readiness Develop a procedure for reviewing and updating department SOPs periodically.

Identify the process and develop procedures for checking critical Police Department facilities and equipment during and after a disaster or significant event.

Develop procedures for mobilizing Police Department resources as may be necessary for event staging.

Develop procedures for extended operations including police department family support and relief shifts.

In coordination with the fire and other departments, develop a process for managing incidents, at the field level, using the Incident Command System.

In coordination with the fire and other departments, develop a process for communicating with the Monterey County Communications Center and the GZEOC during normal and disaster situations.

Identify and prepare key members for EOC positions that the department may be required to fill: Operations Chief, Police Branch, Medical Branch, Planning, Public Information Officer, or Safety Officer. Train in the Standardized Emergency Management System and the Incident Command System. Maintain competence in any position in the GZEOC that could require police personnel to fill.

Develop procedures and the capability to notify police department personnel of a recall during disaster circumstances.

In coordination with the Fire Department, develop process and procedures to warn threatened areas of Gonzales and elements of the population.

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Initial Response In coordination with the Fire Department and City Manager’s Office, develop procedures to disseminate warnings, emergency public information, and instructions to people in Gonzales.

Develop procedures for responding to:
• train or major transportation accidents;
• failure of the Nacimiento or San Antonio Dam (consistent with County plans);
• hazardous material incidents (consistent with the County HazMat Plan); • civil disturbances;
• terrorism incidents;
• earthquakes;
• floods; and
• extreme temperatures.

Develop procedures for initiating:
• damage assessment, “windshield survey”;
• medical operations, including triage and mass casualty operations; • perimeter management, including access control;
• isolating the incident, and controlling access to the incident; and • request for and responding to law enforcement mutual aid.

Develop procedures for evacuations/movement operations and traffic and crowd control operations, including the identification of evacuation routes, evacuation reception areas, shelter locations, and security for area.

Take into consideration specific planning requirements that are identified in the hazard analysis, in particular for earthquakes and hazardous materials incidents.

Extended Response Develop the procedures for EOC operations, including the communication and coordination protocol between the field and the GZEOC. Assign key members to take and relieve needed EOC positions.

Maintain capability to operate joint command within an Incident Command Post.

Activate sustained operations procedures, including police officer extended support.

Fire Department
Readiness Develop a procedure for reviewing and updating department SOPs periodically.

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Identify the process and develop procedures for checking critical Fire Department facilities and equipment during and after a disaster or significant event.

Develop procedures for mobilizing Fire Department resources as may be necessary for event staging.

Develop procedures for extended operations including volunteer firefighter family support and relief shifts.

In coordination with the police and other departments, develop a process for managing incidents, at the field level, using the Incident Command System.

In coordination with the police and other departments, develop a process for communicating with the Monterey County Communications Center and the GZEOC during normal and disaster situations.

Prepare key members for EOC positions that the department may be required to fill: Operations Chief, Fire Branch, Planning, or Safety. Train in the Standardized Emergency Management System and the Incident Command System. Maintain competence in any position in the GZEOC that could require Fire Department personnel to fill.

Develop procedures and the capability to page or call firefighters and other key personnel during disaster circumstances.

In coordination with the Police Department, develop the process and procedures to warn threatened areas of Gonzales and elements of the population.

Ensure that Gonzales hazardous material procedures are consistent with Monterey County’s Hazardous Materials Plan.

Initial Response In coordination with the Police Department and City Manager’s Office, develop procedures to disseminate warnings, emergency public information, and instructions to people in City of Gonzales.

Develop procedures for responding to and managing:
• train or major transportation accidents;
• failure of the Nacimiento or San Antonio Dam (consistent with County plans);
• hazardous material incidents (consistent with the County HazMat Plan); • earthquakes;
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• floods;
• conflagrations;
• wildland fires; and
• extreme temperatures.

Develop procedures for initiating:
• damage assessment, “windshield survey”;
• medical operations, including triage and mass casualty operations; • mutual aid response and requests;
• rescue operations; and
• evacuation.

Take into consideration specific planning requirements identified in the hazard analysis, in particular for earthquakes and hazardous materials incidents.

Extended Response Develop the procedures for EOC operations, including the communication and coordination protocol between the field and the GZEOC. Assign key members to take and relieve needed EOC positions.

Maintain capability to operate joint command within an Incident Command Post.

Activate sustained operations procedures, including volunteer firefighter family support.

Public Works Department
Readiness Develop a procedure for reviewing and updating department SOPs periodically.

Identify the process and develop procedures for checking critical Public Works facilities and equipment during and after a disaster or significant event.

Develop procedure for mobilizing Public Works personnel and equipment as may be needed for event staging.

Develop and maintain communications capability with the GZEOC.

Prepare key personnel for EOC positions that the department may be required to fill. Train in the Standardized Emergency Management System and the Incident Command System. Maintain competence in any position in the GZEOC that could require public works personnel to fill.

Develop procedures and the capability to notify employees of a needed recall for disaster operations.

Initial Response Develop procedures for responding to:

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• sewer or water emergencies;
• earthquakes;
• floods;
• weather related emergencies; and
• terrorism incidents.

Develop procedures for initiating:
• utility system damage assessment operations;
• damage assessment operations for critical facilities; • debris removal operations;
• repair and restoration activities for damaged facilities, utility systems, and infrastructure;
• flood fighting activities/actions;
• sand bagging operations;
• hazardous waste clean up and disposal operations;
• requests for and provision of public works mutual aid.

Extended Response Prepare plan for restoring vital utility services.

Prepare plans for restoring essential public facilities.

Maintain capability to operate shifts in the GZEOC if required.

Provide logistical support for GZEOC.

Provide logistical support to the City of Gonzales.

Maintain communications with the Operational Area EOC.

Recovery Operations Identify and analyze potential hazard mitigation projects.

Coordinate recovery efforts for essential services as directed by the Director of Emergency Services.

Coordinate Disaster Assistance Office logistical support.

Assist in the preparation of after action reports.

Planning Department
Readiness Develop a procedure for reviewing and updating department SOPs periodically.

Develop and maintain current emergency plans to deal with disaster contingencies that could affect Gonzales.

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Review and update processes and procedures for briefing City Manager, GZEOC Staff, and the media of any impending disaster or emergency situation.

Review and revise as needed the process and procedures for public information releases, coordinate with the City Manager.

In coordination with the police, fire, and other departments develop a process and procedures to warn threatened areas of Gonzales and elements of the population.

Review maps of specific hazards (i.e., HazMat, dam inundation areas, flood inundation areas, earthquake faults zones, etc.) to be used during emergencies in Gonzales.

Train in the Standardized Emergency Management System and the Incident Command System. Maintain competence in any position in the GZEOC that could require Planning Department personnel to fill.

Prepare for call back during EOC activation, including relief personnel.

Develop procedures to initiate mutual aid request for building inspectors following an earthquake, with the building official.

Develop procedures to manage building inspection teams, with the building official.

Develop procedures to request and manage mutual aid Emergency Management Teams, with the Director of Emergency services.

Develop a procedure for mobilizing Planning Department personnel as needed for event staging.

Initial Response Develop procedures for assessing mutual aid needs.

Maintain communications with any incident planning section.

Develop Incident Action Plans as requested in the GZEOC or Incident Command Post.

Develop sufficient intelligence to provide situation and resource status briefings.

Manage assigned staff to provide all planning needs of the GZEOC.

Assist the Director of Emergency Services with public information, warnings, or other requests.

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Maintain communications with the OES Operational Area EOC to coordinate planning activities if possible.

Extended Response Insure detailed safety inspections of damaged facilities following an earthquake, including the determination of whether a structure will be able to be rebuilt or must be demolished. Assist in the planning and coordination of any demolition required for public safety.

Initiate mutual aid request for building inspectors following an earthquake, as needed and in coordination with the building official.

Manage building inspection teams, as needed and in coordination with the building official.

Request and manage mutual aid Emergency Management Teams, as needed and in coordination with the Director of Emergency services.

Develop procedures for conducting advance planning activities.

Develop situation and resource status reports for the disaster including updates.

Recovery Operations Identify the process used by the Redevelopment Agency to rebuild damaged areas of City of Gonzales under redevelopment laws and regulations.

Implement procedures to hasten rapid safe rebuilding of structures damaged during a disaster.

Identify the process for rezoning damaged areas of City of Gonzales.

Building Department
Readiness Develop a procedure for reviewing and updating department SOPs periodically.

Identify a process and develop procedures for checking GZEOC and other critical facilities periodically. Check and expedite any repairs to the EOC and equipment as required.

Review and update processes and procedures for briefing City Manager, Mayor, and employees of any impending disaster or emergency situation.

Coordinate with the City Manager and Planning Director to review and revise the process and procedures for public information releases.

In coordination with the police, fire, and other departments develop a process for managing incidents, at the field level, using the Incident Command System.

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In coordination with the police, fire, and other departments develop a process for communicating with the Monterey County Communication Center and the GZEOC during normal and disaster situations.

In coordination with the police, fire, and other departments develop a process and procedures to warn threatened areas of Gonzales and elements of the population.

Review maps of specific hazards (i.e., HazMat, dam inundation areas, flood inundation areas, earthquake faults zones, etc.) to be used during emergencies in Gonzales.

Train in the Standardized Emergency Management System and the Incident Command System. Maintain competence in any position in the GZEOC that could require Building Department personnel to fill.

Prepare for call back during EOC activation, including relief personnel.

Develop procedures to initiate mutual aid request for building inspectors following an earthquake, in coordination with the planning department.

Develop procedures to manage building inspection teams, in coordination with the planning department.

Develop procedures to hasten rapid safe rebuilding of structures damaged during a disaster.

Initial Response Verify safety of EOC and essential public facilities.

Evaluate damages in Gonzales. Prepare damage estimates.

In coordination with other departments disseminate warnings, emergency public information, and instructions to City of Gonzales citizens when required.

Staff any EOC position required by the Director of Emergency Services.

Prepare for extended operations.

Extended Response Perform detailed safety inspections of damaged facilities following an earthquake, including the determination of whether a structure will be capable of being rebuilt or must be demolished. Coordinate any demolition required for public safety.

Assist the Director of Emergency Services responding to press inquiries as needed.

Activation, operation, and deactivation of the City of Gonzales Emergency Operational Center (GZEOC) as needed.

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Maintain communications with the Monterey County Operational Area, surrounding jurisdictions, and utilities serving the City of Gonzales.

Recovery Operations Assist in the organization and preparation of after-action reports.

Assist in extended recovery operations.

Assist in applying for state and federal disaster assistance programs.

In coordination with other departments, identify and analyzing potential hazard mitigation projects.

Identify any residual hazards resulting from the disaster.

Implement procedures to hasten rapid safe rebuilding of structures damaged during a disaster.

Finance Department
Readiness Develop procedure for reviewing and updating Finance Department SOPs.

Develop forms and other paperwork necessary to account for all disaster activities and resources.

Develop and maintain accounting necessary for cost recover after disaster or emergency operations. Account for all disaster operational costs.

Maintain capability to prepare after-action reports.

Train in the Standardized Emergency Management System and the Incident Command System. Maintain competence in any position in the GZEOC that could require Finance Department personnel to fill.

Prepare for call back during EOC activation, including relief personnel.

Staff any GZEOC position required. Provide capability of supporting other needed positions as determined by the Director of Emergency Services.

Maintain current assets to support emergency operations.

Initial Response Procure emergency resources to sustain operations.

Document the financial cost of disaster response and recovery operations.

Prepare cost reports for the planning section and others as needed.

Staff any GZEOC position required. Provide capability of supporting other needed positions as determined by the Director of Emergency Services.

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Extended Response Maintain assets for procuring emergency resources to sustain extended operations.

Develop the documentation for the financial cost of disaster response and recovery operations.

Assist in the planning process for GZEOC as needed.

Maintain adequate staff for relief shifts in the GZEOC and other support as requested by the Director of Emergency Services.

Recovery Operations Assist the Director of Emergency Services with managing the recovery phase of the disaster or emergency situation.

Track employees’ time and issue paychecks during disaster operations.

Develop the process and procedures for submitting and processing workman compensation claims.

Assist any Disaster Assistance Centers as required.

Prepare projections for Gonzales’ long-term economic recovery.

Recreation Department
Readiness Reviewing and updating department SOPs periodically.

Identify the process and develop procedures for checking recreation facilities and equipment during and after a disaster or significant event.

Develop procedure for mobilizing Recreation Department personnel and resources as may be necessary for event staging.

Maintain sheltering capability for the City of Gonzales. Maintain contact information to activate sheltering operations as needed.

Develop plans and procedures for coordinating volunteers used for disaster relief.

Prepare plans for vector and animal control during disaster operations.

Train in the Standardized Emergency Management System and the Incident Command System. Maintain competence in any position in the GZEOC that could require recreation personnel to fill.

Prepare for call back during EOC activation, including relief personnel.

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Prepare to staff any GZEOC position required. Provide capability of supporting other needed positions as determined by the Director of Emergency Services.

Initial Response Evaluate Recreation Department facilities and equipment for safe operational capability.

Evaluate potential sheltering facilities for safe operational capability. Verify sheltering capability within Gonzales.

Staff any GZEOC position required. Provide support for other positions as determined by the Director of Emergency Services.

Mobilize Recreation Department employees and volunteers as needed to assist in emergency operations.

Coordinate any disaster service volunteers.

Coordinate any volunteer organizations assisting in disaster operations.

Extended Response In coordination with the American Red Cross, develop procedures for caring for displaced persons. Insure that all items under the American’s with Disabilities Act are considered when opening and managing a shelter.

In coordination with the Monterey County Health Department, utilize procedures for vector control operations.

In coordination with animal control, utilize procedures for the care and shelter of pets of sheltered residents.

Recovery Operations Provide sheltering for displaced persons in coordination with the American Red Cross. Ensure that all items under the American’s with Disabilities Act are considered when opening and managing a shelter.

Prepare plans for demobilizing sheltering operations.

Prepare an after action report on all operations of the Recreation Department.

Assist in the operations of Disaster Assistance Centers.

AUTHORITIES AND REFERENCES
The authority for the City of Gonzales Emergency Operations Plan (EOP) is provided in the California Emergency Services Act (Chapter 7 of Division 1 of Title 2 of the Government Code).

City of Gonzales resolution dated March 7, 2005 adopting the City of Gonzales EOP.

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In development of this EOP, references were used from many sources such as, Monterey County Multi-Hazard Plan, the Standardized Emergency Management System (SEMS) Regulations (California Government Code 8607 et seq) and Guidelines, and the State Emergency Plan.

References
Brady and Associates, Inc. Gonzales General Plan. 1996. Gonzales, CA.

Dewar, James A. The Information Age and the Printing Press: Looking Backward to See Ahead. 1998. Rand Documents,
http://www.rand.org/publications/P/P8014/#fn1
Federal Emergency Management Agency. Are You Ready? H-34, 2002.

Washington, DC.

International City Management Association. Managing Fire Services. 1988.

ICMA Training Institute, Washington. DC.

Mitchell, Ernest. FCC Reaches Bandwidth Consensus. 2004. Fire Chief.

Vol. 48 – 8.

TRAINING AND EXERCISING
The Director of Emergency Services is responsible for developing and providing all training required under the Standardized Emergency Management System (SEMS) regulations.

The departments are responsible for providing training for all department emergency responders, ensuring that all applicable laws are met, and employees are familiar with and knowledgeable of department Standard Operating Procedures (SOPs) and the City’s emergency plan.

The Director of Emergency Services is responsible for developing and distributing an exercise schedule, covering the exercises to be conducted throughout a given calendar year. Each department is responsible for sending emergency responders to these scheduled events pursuant to the exercise schedule published.

PLAN DEVELOPMENT AND MAINTENANCE
The Disaster Council is responsible for the development and ongoing maintenance of the EOP, Gonzales Municipal Code – 2.08.060.

During California’s Earthquake Preparedness Month every April, the EOP shall be reviewed and checked for accuracy. In this way, the document will be maintained and kept in a constant state of readiness.

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Appendix:

Letter of Promulgation
Approval Date: November 1, 2021
To: Officials, Employees, and Citizens of the City of City of Gonzales The preservation of life, property, and the environment is an inherent responsibility of local, state, and federal government. The City of Gonzales has prepared this emergency operations plan to ensure the most effective and economical allocation of resources for the maximum benefit and protection of the community in time of emergency.

While no plan can completely prevent death and destruction, good plans carried out by knowledgeable and well-trained personnel can and will minimize losses. This plan establishes the emergency organization, assigns tasks, specifies policies, and general procedures, and provides for coordination of planning efforts of the various emergency staff and service elements utilizing the Standardized Emergency Management System (SEMS).

The objective of this plan is to incorporate and coordinate all the facilities and personnel of the city into an efficient organization capable of responding to any emergency.

This emergency operations plan is an extension of the California Emergency Plan.

It will be reviewed, exercised periodically, and revised as necessary to meet changing conditions.

The City Council gives its full support to this plan and urges all officials, employees, and citizens, individually and collectively, to do their share in the total emergency effort of the City of Gonzales.

Concurrence of this promulgation letter constitutes the adoption of the Standardized Emergency Management System by the City of City of Gonzales. This emergency operations plan will become effective on approval by the City Council. ________________________________ ________________
Jose Rios Date
Mayor
City of Gonzales
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PLAN CONCURRENCE
The following list of signatures documents each department’s concurrence with this emergency operations plan.

The City Manager concurs with the City of Gonzales's Emergency Operations Plan.

Signed ____________________________________ _______________________ (City Manager) (date)
The Police Department concurs with the City of Gonzales's Emergency Operations Plan.

Signed _____________________________________ ______________________ (Police Chief) (date)
The Fire Department concurs with the City of Gonzales's Emergency Operations Plan.

Signed ____________________________________ _______________________ (Fire Chief) (date)
The Public Works Department concurs with the City of Gonzales's Emergency Operations Plan.

Signed ____________________________________ _______________________ (Public Works Director) (date)
The Planning Department concurs with the City of Gonzales's Emergency Operations Plan.

Signed ____________________________________ _______________________ (Community Development Director) (date)
The Building Department concurs with the City of Gonzales's Emergency Operations Plan.

Signed ____________________________________ _______________________ (Building Official) (date)
The Recreation Department concurs with the City of Gonzales's Emergency Operations Plan.

Signed ____________________________________ _______________________ (Recreation Director) (date)
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Gonzales Emergency Operations Center (GZEOC) PLAN
Gonzales Emergency Operations shall be in compliance with the Standardized Emergency Management System (SEMS) and National Incident Management system (NIMS) • Authority to Activate the GZEOC
o Basic authority rests with the City Manager as the Director of Emergency Services
o Fire Chief is the Deputy Director of Emergency Services o The Director of Emergency Services may establish policies allowing others to activate the GZEOC
• Levels of GZEOC activation
o Level 0 – Day to day operations
▪ Prepared for activation
o Level 1 – Director of Emergency Services and needed staff monitoring situation
▪ Emergency situation possible or probable
▪ Preparing for further activation
o Level 2 – GZEOC operational and Operational Area EOC notified of activation
▪ Major event or jurisdiction-wide emergency exists
▪ Support provide for Incident Command Post
▪ Communications established with Operational Area EOC
o Level 3 – full SEMS/NIMS functions filled and operational ▪ Major event requiring support of City Government
▪ Support and coordination provided to Incident Command Posts • Assessment of the Need to Activate the Emergency Operations Center o Any incident that may have jurisdiction wide implications may require activation of the GZEOC
o Any emergency that involves several departments may require activation of the GZEOC
o Preparation for a planned or potentially emergent situation could be reason to activate the GZEOC
o On-duty staff shall advice departmental leadership of active or pending major incidents that may require jurisdictional support and GZEOC activation o Departmental leadership shall advice Gonzales Director of Emergency Services or Deputy of any situation that may require activation of GZEOC • Notification of Emergency Operations Staff
o The Gonzales Director of Emergency Services and/or Deputy may be notified via Monterey County Communications Center
▪ Phone numbers for both shall be maintained by all departments’ leadership
▪ They may be notified via cell phone, pager, or residence o The notification of GZEOC staff shall be provided by – The Director of Emergency Services or designee
▪ Call lists shall be maintained as required by the Director of Emergency Services
▪ Call lists shall be used for call back of only needed personnel as determined by the GZEOC level of activation
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o The notification should occur within – the first half hour of GZEOC activation o The Operational Area Emergency Manager shall be notified per the Operational Area Emergency Plan when GZEOC is activated at level two or higher.
• Emergency Operations Center Staffing Level
o Level 0 – No staff assigned to coordinate activities
▪ Assigned staff shall check equipment periodically
▪ Emergency Operations Plan reviewed annually by assigned staff o Level 1 – Director of Emergency Services or Deputy shall monitor activities ▪ assemble staff as needed to and determine future activation status ▪ Planning/Intelligence section may be utilized
o Level 2 – Director of Emergency Services or Deputy shall assemble departmental leadership from affected or potentially affected areas to manage the GZEOC
▪ Management Section required
▪ Finance/Administration section shall be activated for record keeping ▪ May not require operations or logistics sections
o Level 3
▪ All SEMS/NIMS functional positions must be activated
▪ Public Information, Safety, and Liaison should be filled ▪ Planning section should make arrangements for ongoing shifts o Staffing Shifts
▪ Each department should be capable of supplying a backup person or people to assist in relief shifts at the GZEOC
▪ The relief personnel should have the appropriate training required for that SEMS/NIMS position
• Facilities
o Gonzales shall maintain an Emergency Operations Center in at least two places
▪ The primary EOC for Gonzales shall be in the Public Safety Building ▪ The primary backup shall be within Gonzales City Hall ▪ The Fire Station may function as a backup EOC
▪ The Public Works Building may operate as a backup EOC • Communications
o Incident Command Posts (ICP) to GZEOC
▪ Gonzales Public Works channel shall be the primary radio communications channel from ICP to GZEOC
o GZEOC to OAEOC
▪ Telephone communications should be primary
▪ Emergency Radios are provided by the Operational Area for this purpose
o PIO
▪ Media call lists should be maintained in the EOC
▪ Media should be used to provide accurate information to the affected public
▪ Reasonable efforts should be made to provide media access to operations in Gonzales
o Liaison with Policy Group – Political Leadership
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▪ The liaison officer should maintain close personal communications with political leadership group as directed by Director of Emergency Services
• Responsibilities
o General Staff
▪ Director of Emergency Services Determine level of GZEOC activation • Staff GZEOC as needed
• Maintain contact with Operational Area EOC
• Maintain contact with Gonzales political leadership
• Manage the Emergency Operations Center during activation • Coordinate City and other resources to support field operations ▪ Public Information
• Primary point of contact for media
• Coordinate incident information with Director of Emergency Services
• Rumor control
▪ Safety
• Insure safe field operations
• Insure safe EOC operations
▪ Liaison
• Primary point of contact for outside agency representatives • Coordinate Director of Emergency Services with political leadership
o Command Staff
▪ Operations
• Coordinate all incident command posts
• Coordinate resource requests from incident command posts • Responsible for providing maximum benefit to Gonzales as a whole
▪ Planning/Intelligence
• Gathering and posting situational information
• Gathering and posting resource information
• Developing action plans for each shift at the GZEOC
▪ Logistics
• Provide logistical support for the GZEOC
• Coordinate City resources for use at incidents
• Coordinates GZEOC with incident logistical sections
• Obtains resources needed by any incident within Gonzales • Coordinates Gonzales resources with Operational Area
resource needs
▪ Finance/Administration
• Maintains records of all incidents
• Accounts for all costs of emergency operations
• Provides needed finances for needed resources
• Coordinates cost recovery during recovery phase
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o Functional Chart
▪
• Access Control
o The Chief of Police or designee shall establish access control for the GZEOC when required
• Emergency Declarations
o The City Council may declare a disaster exists in Gonzales or may operate as part of Monterey County disaster operations if one is declared by the County.
• Training
o Training standards for GZEOC personnel shall be established by the Director of Emergency Services
o All employees and/or volunteers that could function in the GZEOC shall be trained for any position that they could be utilized in o All people operating in the GZEOC shall be trained in SEMS • Staff Assignments
o Department leaders assigned to the EOC may not be able to coordinate their department while functioning in an EOC position
o Management
▪ Primary – City Manager
▪ Deputy – Fire Chief
o Operations
▪ Primary – Department head most affected by incident
▪ Secondary – Law or Fire Representative as assigned by Director of Emergency Services
o Planning/Intelligence
▪ Primary – Planning Director
▪ Secondary – Public Works
o Logistics
▪ Primary – Public Works
▪ Secondary – Parks & Recreation
o Finance/Administration
▪ Primary – Finance
▪ Secondary – Parks & Recreation
o Public Information
▪ Primary – Law Enforcement
▪ Secondary – Assigned by Director of Emergency Services o Safety
Management
Operations Planning/Intel Logistics Finance/Admin
Law Branch
Fire Branch
Public works
Medical
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▪ Primary – Public Works
▪ Secondary – Building Official
o Liaison ▪ Primary
– Parks & Recreation
▪ Secondary – Finance
o Sheltering ▪ Primary
– Parks & Recreation
▪ Secondary – Public Works
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Recovery Operations Manual
Concept of Operations
Recovery Operations The City of Gonzales and the utility companies serving the City will be involved in recovery operations. In the aftermath of a disaster, many citizens will have specific needs that must be met before they can pick up the thread of their pre-disaster lives. Typically, there will be a need for such services as these:
• assessment of the extent and severity of damages to homes and other property;
• restoration of services generally available in communities - water, sewer, food, and medical assistance;
• repair of damaged homes and property; and
• professional counseling when the sudden changes resulting from the emergency have resulted in mental anguish and inability to cope.

The City will help to the extent possible individuals and families recover by ensuring that these services are available and by seeking additional resources if the community needs them.

Two phases Recovery occurs in two phases: short-term and long-term. Short-term recovery operations will begin during the response phase of the emergency. The major objectives of short-term recovery operations include rapid debris removal and clean-up, and orderly and coordinated restoration of essential services (electricity, water, and sanitary systems). Short-term recovery operations will include all the agencies participating in the City's disaster response.

The major objectives of long-term recovery operations include:
• coordinated delivery of long-term social and health services; • improved land use planning;
• an improved City of Gonzales Emergency Operations Plan; • re-establishing the local economy to pre-disaster levels; • recovery of disaster response costs; and
• the effective integration of mitigation strategies into recovery planning and operations.

City of Gonzales will handle long-term recovery activities in coordination with the Monterey County Operational Area. Changes to the plan will be coordinated with all participating departments and agencies. Structures that present public safety threats will be demolished and abated during short-term recovery operations.

SHORT-TERM The goal of short-term recovery is to restore local government services to at RECOVERY least minimal capacity. Short-term recovery includes:
• utility restoration;
• medical and mental health services;
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• transportation route restoration;
• debris removal and clean-up operations; and
• the abatement and demolition of hazardous structures.

The City of Gonzales will coordinate with special district and private utility companies on all efforts to restore utility systems and services during recovery operations. Medical services will continue in temporary facilities, as necessary. Monterey County Health Department will be requested to coordinate and conduct Critical Stress Debriefings for emergency response personnel and victims of the disaster/event.

For federally-declared disasters, centers may be established by the Federal Emergency Management Agency (FEMA) to assist disaster victims and businesses in applying for individual assistance grants and Small Business Administration loans.

In coordination with the American Red Cross, the City will provide sheltering for disaster victims until housing can be arranged. The City will ensure that debris removal and clean-up operations are expedited during short-term recovery operations.

LONG-TERM The goal of long-term recovery is to restore facilities to pre-disaster RECOVERY condition. Long-term recovery includes hazard mitigation activities, restoration and reconstruction of public facilities, and disaster response cost recovery.

The City will be responsible for its own approach to mitigation which could include zoning variances, plan reviews, seismic safety elements, and other land use planning techniques. With public safety a primary concern, rapid recovery may require adjustments to policies and procedures to streamline the recovery process.

Hazard mitigation actions will need to be coordinated and employed in all activities by the City and special districts in order to ensure a maximum reduction of vulnerability to future disasters. The City and special districts will strive to restore essential facilities to their pre-disaster condition by retrofitting, repairing, or reconstructing them during long-term recovery operations.

Recovery programs will also be sought for individual citizens and private businesses. The City's redevelopment agencies will play a vital role in rebuilding commercial areas of the City.

RECOVERY OPERATIONS ORGANIZATION
For the City of Gonzales, recovery operations will be managed and directed by the City Manager. Recovery issues involving other jurisdictions and/or special districts will be coordinated and managed between the City Manager and their designated representatives. On a regularly scheduled basis, the City Manager will convene meetings with department managers, key individuals, and representatives from affected jurisdictions and special districts. These meetings will be held to collectively make policy decisions and to gather and disseminate information regarding completed and ongoing recovery operations. The Police Chief will assist the City Manager in facilitating and leading the recovery process. City of Gonzales departments will also be Packet Pg. 76
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represented and responsible for certain functions throughout the recovery process. A recovery operations organizational chart is depicted below.

RECOVERY OPERATIONS RESPONSIBILITIES
The City and special districts have specific responsibilities in recovering from a disaster. The functional responsibility chart, listed below, depicts the functional responsibilities assigned to each of the departments and/or key personnel, the Monterey County Operational Area, and special districts.

Function Departments/Agencies
Political process management; interdepartmental coordination; City Manager’s Office policy development; decision making; and public information.

Land use and zoning variance; permits and controls for new City Planning Department development; revision of building regulations and codes; code enforcement; plan review; and building and safety inspections.

Restoration of medical facilities and associated services; continue County Health Department to provide mental health services; and perform environmental reviews.

Debris removal; demolition; construction; management of and Public Works Dept. liaison with construction contractors; restoration of utility services. Special Utility Districts Housing programs; assistance programs for the needy; oversight of County Social Services Dept. care facility property management; low income and special housing needs.

Public finance; budgeting; contracting; accounting and claims Finance Dept. processing; taxation; insurance settlements.

Redevelopment of existing areas; planning of new redevelopment City Redevelopment Agency projects; and financing new projects.

Applications for disaster financial assistance; liaison with assistance Finance Department providers; onsite recovery support; disaster financial assistance project management.

Advise on emergency authorities, actions, and associated City Attorney liabilities; preparation of legal opinions; preparation of new ordinances and resolutions.

Government operations and communications; space acquisition; Administrative Services supplies and equipment; vehicles; personnel; and related support.

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RECOVERY DAMAGE/SAFETY ASSESSMENT
Under the City of Gonzales Emergency Operations Center's Standard Operating Procedures, an Initial Damage Estimate is developed during the emergency response phase to support a request for gubernatorial proclamation and for the State to request a presidential declaration.

This is followed by a detailed assessment of damage during the recovery phase by the City and special districts. This detailed assessment provides the basis for determining the type and amount of state and/or federal financial assistance available for recovery.

In coordination with Planning Department, The Building Department will complete the detailed damage/safety assessment. Administrative and operational divisions of special districts will, in most cases, complete the detailed damage/safety assessment.

DOCUMENTATION
Documentation is the key to recovering emergency response and recovery costs. Damage assessment documentation will be critical in establishing the basis for eligibility of disaster assistance programs.

NDAA requirements Under the State Natural Disaster Assistance Act (NDAA), documentation is required for damage sustained to public buildings, levees, flood control works, irrigation works, county roads, city streets, bridges, and other public works.

Federal requirements Under federal disaster assistance programs, documentation must be obtained regarding damage sustained to:
• roads;
• water control facilities;
• public buildings and related equipment;
• public utilities;
• facilities under construction;
• recreational and park facilities;
• educational institutions; and
• certain private non-profit facilities.

Debris removal Debris removal and emergency response costs incurred by the affected entities should also be documented for assistance purposes under the federal programs. It will be the responsibility of the City and special districts to collect documentation of these damages.

The documented information should include the location and extent of damage, and estimates of costs for debris removal, emergency work, and repairing or replacing damaged facilities to pre-disaster condition.

Building codes The cost of compliance with building codes for new construction, repair, and restoration will also be documented. The cost of improving facilities may be included under federal mitigation programs.

Documentation is key to recovering expenditures related to emergency response and recovery operations. For City of Gonzales and their special districts, documentation must begin at the field response level and continue throughout the operation of their Emergency Operations Center as the disaster unfolds.

AFTER-ACTION REPORTING
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After-Action Report Standardized Emergency Management System (SEMS) regulations require any city, city and county, or county declaring a local emergency for which the governor proclaims a state of emergency to complete and transmit an after-action report to Emergency Services Director within (90) days of the close of the incident period.

The after-action report will provide, at a minimum, response actions taken, application of SEMS, suggested modifications to SEMS, necessary modifications to plans and procedures, identified training needs, and recovery activities to date.

The after-action report will serve as a source for documenting City of Gonzales’s emergency response activities, identifying areas of concern and successes. It will also be utilized to develop and describe a work plan for implementing improvements.

An after-action report will be a composite document for all SEMS levels, providing a broad perspective of the incident, referencing more detailed documents, and addressing all areas specified in regulations. It will include an overview of the incident, including enclosures, and addressing specific areas if necessary.

It will be coordinated with, but not encompass, hazard mitigation. Hazard mitigation efforts may be included in the “recovery actions to date” portion of the after-action report.

The Emergency Services Director of the City of Gonzales is responsible for the after-action report, including sending it to the Governor’s Office of Emergency Services within the required 90 day period. They may coordinate with the Operational Area and special districts in the completion of the afteraction report, incorporating information from them for the report.

For City of Gonzales, the after-action report’s primary audience will be City management and employees. As public documents, they are accessible to anyone who requests a copy through the Public Records Act procedure.

The after-action reports will be written in simple language, well-structured, brief and well-presented, and geared to multiple audiences.

Data for the after-action report will be collected from a questionnaire, RIMS documents, other documents developed during the disaster response, and interviews of emergency responders. The most recent After-Action Report Instructions and Report Form are available on RIMS.

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DISASTER ASSISTANCE PROGRAMS
Introduction
When requesting disaster assistance, some key areas of concern must be adequately addressed. These areas include the needs of distinct groups, disaster assistance available at each level of declaration, and the level of detail required on each request for disaster assistance.

The disaster assistance programs have been developed for the needs of four distinct groups:
• individuals;
• businesses (including agriculture interests);
• governments; and
• non-profit organizations.

Individuals Individuals may receive loans or grants for such things as real and personal property, dental, funeral, medical, transportation, unemployment, sheltering, and rental assistance, depending on the extent of damage.

Business Loans for many types of businesses are often made available through the United States Small Business Administration, assisting with physical and economic losses as a result of a disaster or an emergency.

Agriculture Programs exist for agricultural or other rural interests through the United States Department of Agriculture, including assistance for physical and production losses, repair, and reconstruction.

Government Funds and grants are available to government and non-profit organizations to mitigate the risk of future damage.

Type of Emergency Declaration
A state grant program is available to local governments to respond and recover from disasters. Federal grant programs are available to assist governments and certain non-profit organizations in responding to and recovering from disasters. At each level of emergency declaration, various disaster assistance programs become available to individuals, businesses, governments, and non-profit organizations. Under local emergency declarations, the City of Gonzales may be eligible for assistance under the Natural Disaster Assistance Act (with concurrence of the Director of the Governor’s OES).

Businesses and individuals may be eligible for local government tax relief, low-interest loans from the United States Small Business Administration, and relief programs under the United States Department of Agriculture.

State of Emergency Under a State of Emergency Proclamation by the Governor, the City, Proclamation special districts, individuals, and businesses may be eligible, in addition to the assistance available under a local emergency declaration, for services from the following agencies:
• Contractor's License Board;
• Department of Insurance;
• Department of Social Services;
• Franchise Tax Board Tax Relief;
• Department of Motor Vehicles;
• Department of Aging State Board of Equalization; and
• Department of Veteran's Affairs (CALVET).

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Presidential Declaration Under a Presidential Declaration, the City, special districts, individuals, and businesses may be eligible for the following disaster assistance programs and services:
• Cora Brown Fund;
• Crisis Counseling Program;
• Disaster Unemployment;
• Temporary Housing Program;
• Individual and Family Grant Program;
• Internal Revenue Service Tax Relief;
• Public Assistance;
• Hazard Mitigation;
• Veteran's Affairs Assistance; and
• Federal Financial Institutions.

Public Assistance Program Responsibilities
The City, private agencies, and special districts have the responsibility for the completion and submission of the required documents for both state and federal public assistance programs for their jurisdiction, agency, or company.

Specifically, the City Director of Emergency Services will complete the necessary public assistance program application and supporting materials.

Additionally, Director of Emergency Services will be the primary contact for state and federal field representatives.

Special districts will typically assign a representative from their accounting office to complete application materials and coordinate with state and federal representatives. This special district representative will also work closely with their agency’s/company’s field operations staff throughout this process.

Individual Assistance Program Responsibilities
Individuals are expected, whenever possible, to provide for themselves and direct their own personal recovery. However, many individuals will expect the City to deliver assistance to them well after the disaster.

The City will assist the individuals in any way possible, including providing them with the Federal Emergency Management Agency’s (FEMA) hotline number for individual assistance.

A sequence of delivery guide has been developed by FEMA to assist individuals and local governments in determining the flow of individual assistance. The City of Gonzales’s objective is to provide the citizens of their community with all the necessary information to help themselves recover from the disaster. The sequence of delivery appears as follows:
• individual actions for assistance (family, friends, volunteer organizations, churches, etc.);
• recovery/assistance from private insurance carrier;
• FEMA disaster housing assistance;
• United States Small Business Administration assistance; • individual and Family Grant Program assistance; and
• Cora Brown Fund Assistance.

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Hazard Mitigation Grant Program Responsibilities
Within declared areas, management of non-profit special districts and the Emergency Services Director isresponsible for identifying projects that will substantially reduce the risk of future damage, hardship, loss, or suffering from a disaster.

These agencies must ensure that each identified project is cost effective and meets basic project eligibility. These agencies will be the primary contact and coordinator for each funded project until completion.

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California Code of Regulations
Title 19, Division 2
Office of Emergency Services
Adopted Regulations
CHAPTER 1
Article 1. Short Title
§2400. Short Title.

This Chapter shall be known and may be cited as the Standardized Emergency Management System (SEMS) Regulations.

Note:

AUTHORITY: GOVERNMENT CODE §8607(a)
REFERENCE: GOVERNMENT CODE §8607
Article 2. Purpose and Scope
§2401. Purpose and Scope.

These regulations establish the Standardized Emergency Management System (SEMS) based upon the Incident Command System (ICS) adapted from the system originally developed by the Firefighting Resources of California Organized for Potential Emergencies (FIRESCOPE) program including those currently in use by state agencies, the Multi-Agency Coordination System (MACS) as developed by FIRESCOPE program, the operational area concept, and the Master Mutual Aid Agreement and related mutual aid systems.

SEMS is intended to standardize response to emergencies involving multiple jurisdictions or multiple agencies. SEMS is intended to be flexible and adaptable to the needs of all emergency responders in California. SEMS requires emergency response agencies use basic principles and components of emergency management including ICS, multi-agency or inter-agency coordination, the operational area concept, and established mutual aid systems. State agencies must use SEMS. Local government must use SEMS by December 1, 1996 in order to be eligible for state funding of response-related personnel costs pursuant to activities identified in California Code of Regulations, Title 19, §2920, §2925, and §2930. Individual agencies' roles and responsibilities contained in existing laws or the state emergency plan are not superseded by these regulations.

Note:

AUTHORITY: GOVERNMENT CODE §8607(a), §8607(b)
REFERENCE: GOVERNMENT CODE §8607, HEALTH AND SAFETY CODE §13071, §13072 Article 3. Definitions
§2402. Definitions.
(a) “Action Plan” means the plan prepared in the EOC containing the emergency response objectives of that SEMS level reflecting overall priorities and supporting activities for a designated period. The plan is shared with supporting agencies.

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(b) “Activate” means at a minimum, a designated official of the emergency response agency implements SEMS as appropriate to the scope of the emergency and the agency's role in response to the emergency. (c) “Department Operations Center” means an EOC used by a distinct discipline, such as fire, medical, hazardous material, or a unit such as Department of Public Works, Department of Health, or local water district. Department operations centers may be used at all SEMS levels above the field response level depending upon the impacts of the emergency.
(d) “Disaster Assistance Program” is a program that provides state funding or reimbursement for local government response-related personnel costs incurred in response to an incident as defined in §2402(I). (e) “Emergency” means a condition of disaster or of extreme peril to the safety of persons and property within the state caused by such conditions as air pollution, fire, flood, hazardous material incident, storm, epidemic, riot, drought, sudden and severe energy shortage, plant or animal infestations or disease, the Governor's warning of an earthquake or volcanic prediction, or an earthquake or other conditions, other than conditions resulting from a labor controversy.
(f) “Emergency Operations Center” means a location from which centralized emergency management can be performed.
(g) “Emergency Response Agency” means any organization responding to an emergency, whether in the field, at the scene of an incident, or to an EOC, in response to an emergency, or providing mutual aid support to such an organization.
(h) “Emergency Response Personnel” means personnel involved with an agency's response to an emergency. (i) “Incident” means an occurrence or event, either human-caused or by natural phenomena, that requires action by emergency response personnel to prevent or minimize loss of life or damage to property and/or natural resources.
(j) “Incident Action Plan” means the plan developed at the field response level which contains objectives reflecting the overall incident strategy and specific tactical actions and supporting information for the next operational period. The plan may be oral or written.
(k) “Incident Commander” means the individual responsible for the command of all functions at the field response level.
(l) “Incident Command System (ICS)” means the nationally used standardized on-scene emergency management concept specifically designed to allow its user(s) to adopt an integrated organizational structure equal to the complexity and demands of single or multiple incidents without being hindered by jurisdictional boundaries. ICS is the combination of facilities, equipment, personnel, procedures, and communications operating within a common organizational structure, with responsibility for the management of resources to effectively accomplish stated objectives pertinent to an incident. (m) “Local Government” means local agencies as defined in Government Code §8680.2 and special districts as defined in California Code of Regulations, Title 19, Division 2, Chapter 5, NDAA, §2900(y). (n) “Multi-agency or inter-agency coordination” means the participation of agencies and disciplines involved at any level of the SEMS organization working together in a coordinated effort to facilitate decisions for overall emergency response activities, including the sharing of critical resources and the prioritization of incidents.
(o) “Office of Emergency Services” means the Governor's Office of Emergency Services.

Note:

AUTHORITY: GOVERNMENT CODE §8607(a)
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REFERENCE: GOVERNMENT CODE §8607, §8680.2, §8558(c)
Article 4. Standardized Emergency Management System
§2403. SEMS Organizational Levels and Functions.
(a) All emergency response agencies shall use the Standardized Emergency Management System in responding to, managing, and coordinating multiple agency or multiple jurisdiction incidents, whether single or multiple discipline.
(b) There are five designated levels in the SEMS organization: field response, local government, operational area, regional, and state. Each level is activated as needed. (1) “Field response level” commands emergency response personnel and resources to carry out tactical decisions and activities in direct response to and incident or threat. (2) “Local government level” manages and coordinates the overall emergency response and recovery activities within their jurisdiction.
(3) “Operational area level” manages and/or coordinates information, resources, and priorities among local governments within the operational area and serves as the coordination and communication link between the local government level and the regional level. (4) “Regional level” manages and coordinates information and resources among operational areas within the mutual aid region designated pursuant to Government Code §8600 and between the operational areas and the state level. This level along with the state level coordinates overall state agency support for emergency response activities.
(5) “State level” manages state resources in response to the emergency needs of the other levels, manages and coordinates mutual aid among the mutual aid regions and between the regional level and state level, and serves as the coordination and communication link with the federal disaster response system. (c) Local government, operational area, regional and state levels shall provide for all of the following functions within SEMS: management, operations, planning/intelligence, logistics, and finance/administration.
(1) Management is responsible for overall emergency policy and coordination through the joint efforts of governmental agencies and private organizations.
(2) Operations is responsible for coordinating all jurisdictional operations in support of the response to the emergency through implementation of the organizational level's action plan. (3) Planning/Intelligence is responsible for collecting, evaluating, and disseminating information; developing the organizational level's action plan in coordination with the other functions; and maintaining documentation.
(4) Logistics is responsible for providing facilities, services, personnel, equipment, and materials. (5) Finance/Administration is responsible for financial activities and administrative aspects not assigned to the other functions.

Note:

AUTHORITY: GOVERNMENT CODE §8607(a)
REFERENCE: GOVERNMENT CODE §8607, §8559, §8605, §8600
§2405. Field Response Level.
(a) Emergency response agencies operating at the field response level of an incident shall utilize the Incident Command System, incorporating the functions, principles, and components of ICS. (1) The functions of ICS are command, operations, planning, logistics, and finance. (A) Command is the directing, ordering, and/or controlling of resources by virtue of explicit legal, agency, or delegated authority.
(B) Operations is responsible for the coordinated tactical response of all field operations directly applicable to or in support of mission(s) in accordance with the Incident Action Plan.

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(C) Planning (may be referred to as planning/intelligence) is responsible for the collection, evaluation, documentation, and use of information about the development of the incident and the status of resources.
(D) Logistics is responsible for providing facilities, services, personnel, equipment, and materials in support of the incident.
(E) Finance (may be referred to as finance/administration) is responsible for all financial and cost analysis aspects of the incident, and for any administrative aspects not handled by the other functions. (2) The principles of ICS are that:
(A) The system provides for the following kinds of operation: single jurisdictional responsibility/single agency involvement, single jurisdictional responsibility with multiple-agency involvement, and multiple-jurisdictional responsibility with multiple-agency involvement. (B) The system's organizational structure adapts to any emergency or incident to which emergency response agencies would be expected to respond.
(C) The system shall be applicable and acceptable to all user agencies. (D) The system is readily adaptable to new technology.
(E) The system expands in a rapid and logical manner from an initial response to a major incident and contracts just as rapidly as organizational needs of the situation decrease. (F) The system has basic common elements in organization, terminology, and procedures. (3) The components of ICS are common terminology, modular organization, unified command structure, consolidated action plans, manageable span-of-control, predesignated incident facilities, comprehensive resource management, and integrated communications.
(A) Common terminology is the established common titles for organizational functions, resources, and facilities within ICS.
(B) Modular organization is the method by which the ICS organizational structure develops, based upon the kind and size of an incident. The organization's staff builds from the top down with responsibility and performance placed initially with the Incident Commander. As the need exists, operations, planning, logistics, and finance may be organized as separate sections, each with several units. (C) Unified command structure is a unified team effort which allows all agencies with responsibility for the incident, either geographical or functional, to manage an incident by establishing a common set of incident objectives and strategies. This is accomplished without losing or abdicating agency authority, autonomy, responsibility, or accountability.
(D) Consolidated action plans identify objectives and strategy determinations made by the Incident Commander for the incident based upon the requirements of the jurisdiction. In the case of a unified command, the incident objectives must adequately reflect the policy and needs of all the jurisdictional agencies. The action plan for the incident covers the tactical and support activities required for the operational period.
(E) Manageable span-of-control within ICS is a limitation on the number of emergency response personnel who can effectively be supervised or directed by an individual supervisor. The kind of incident, the nature of the response or task, distance, and safety will influence the span-of-control range. The ordinary span-of-control range is between three and seven personnel. (F) Predesignated incident facilities are identified within ICS. The determination of the kinds and locations of facilities to be used will be based upon the requirements of the incident. (G) Comprehensive resource management is the identification, grouping, assignment, and tracking of resources.
(H) Integrated communications are managed through the use of a common communications plan and an incident-based communications center established for the use of tactical and support resources assigned to the incident.

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(b) Where an agency has jurisdiction over multiple-agency incidents, it shall organize the field response using ICS to provide for coordinated decision-making with emergency response agencies.

Note:

AUTHORITY: GOVERNMENT CODE §8607(a)
REFERENCE: GOVERNMENT CODE §8607(a)(1), §8607(e), HEALTH AND SAFETY CODE §13071, §13072
§2407. Local Government Level.
(a) The Standardized Emergency Management System as described under SEMS Organizational Levels and Functions (§2403) shall be utilized:
(1) when the local government emergency operations center is activated. (2) when a local emergency, as defined in Government Code §8558(c), is declared or proclaimed. (b) When a local government EOC is activated, communications and coordination shall be established between the Incident Commander(s) and the department operations center(s) to the EOC or between the Incident Commander(s) and the EOC. Coordination of fire and law enforcement resources shall be accomplished through their respective mutual aid systems. (c) Communications and coordination shall be established between a local government EOC, when activated, and any state or local emergency response agency having jurisdiction at an incident occurring within that local government's boundaries.
(d) Local government shall use multi-agency or inter-agency coordination to facilitate decisions for overall local government level emergency response activities.

Note:

AUTHORITY: GOVERNMENT CODE §8607(a)
REFERENCE: GOVERNMENT CODE §8558(c), §8607(a), §8607(e) §2409. Operational Area Level.
(a) “Operational Area Level” means an intermediate level of the state emergency services organization, consisting of a county and all political subdivisions within the county area. Each county geographic area is designated as an operational area. An operational area is used by the county and political subdivisions comprising the operational area for the coordination of emergency activities and to serve as a link in the system of communications and coordination between the state's emergency operation centers and the operation centers of the political subdivisions comprising the operational area, as defined in Government Code §8559(b) and §8605. This definition does not change the definition of operational area as used in the existing fire and rescue mutual aid system.
(b) All local governments within a county geographic area shall be organized into a single operational area by December 1, 1995, and the county board of supervisors shall be responsible for its establishment. (c) The operational area authority and responsibility under SEMS shall not be affected by non-participation of any local government(s) within the operational area. (d) The county government shall serve as the lead agency of the operational area unless another member agency of the operational area assumes that responsibility by written agreement with county government. (e) The lead agency of the operational area shall:
(1) Coordinate information, resources, and priorities among the local governments within the operational area.

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(2) Coordinate information, resources, and priorities between the regional level and the local government level. Coordination of fire and law enforcement resources shall be accomplished through their respective mutual aid systems.
(3) Use multi-agency or inter-agency coordination to facilitate decisions for overall operational area level emergency response activities.
(f) The operational area EOC shall be activated and SEMS used as described in the SEMS Organizational Levels and Functions (§2403) when any of the following conditions exists:
(1) A local government within the operational area has activated its EOC and requested activation of the operational area EOC to support their emergency operations. (2) Two or more cities within the operational area have declared or proclaimed a local emergency. (3) The county and one or more cities have declared or proclaimed a local emergency. (4) A city, city and county, or county has requested a governor's proclamation of a state of emergency, as defined in Government Code §8558(b).
(5) A state of emergency is proclaimed by the governor for the county or two or more cities within the operational area. (6) The operational area is requesting resources from outside its boundaries, except those resources used in normal day-to-day operations which are obtained through existing agreements providing for the exchange or furnishing of certain types of facilities and services on a reimbursable, exchange, or other basis as provided for under the Master Mutual Aid Agreement. (7) The operational area has received resource requests from outside its boundaries, except those resources used in normal day-to-day operations which are obtained through existing agreements providing for the exchange or furnishing of certain types of facilities and services on a reimbursable, exchange, or other basis as provided for under the Master Mutual Aid Agreement.

Note:

AUTHORITY: GOVERNMENT CODE §8607(a)
REFERENCE: GOVERNMENT CODE §8607(a), §8558(c), §8559(b), §8605, §8561, §8616, §8617, §8618 §2411. Regional Level.
(a) The regional level EOC shall be activated and SEMS used as described in SEMS Organizational Levels and Functions (§2403) when any operational area EOC within the mutual aid region is activated. (b) The lead agency for establishment of the regional level EOC shall be OES. (c) The location of the regional level EOC shall be identified by OES to accommodate the needs of the operational area(s) served.
(d) When the regional level EOC is activated, communications and coordination shall be established with the operational area(s), the state level EOC, and regional level department operations centers. Coordination of fire and law enforcement resources shall be accomplished through their respective mutual aid systems. (e) The regional level shall use multi-agency or inter-agency coordination to facilitate decisions for overall regional level emergency response activities.

Note:

AUTHORITY: GOVERNMENT CODE §8607(a)
REFERENCE: GOVERNMENT CODE §8607(a), §8600, §8559(a)
§2413. State Level.
(a) The state level EOC shall be activated and SEMS used as described in SEMS Organizational Levels and Functions (§2403) when any of the following conditions exists:
(1) A regional level EOC is activated.
(2) Upon the governor's proclamation of a state of emergency.

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Attachment: Gonzales Emergency Operations Plan 2022 (2561 : Emergency Operations Plan Update) Gonzales Emergency Operations Plan - Page 61
(3) Upon the governor's proclamation of an earthquake or volcanic prediction. (b) The lead agency for establishment of the state level EOC shall be OES. (c) When the state level EOC is activated, communications and coordination shall be established with the regional level EOC(s), state level department operations centers, and federal emergency response agencies.

Coordination of fire and law enforcement resources shall be accomplished through their respective mutual aid systems.

Note:

AUTHORITY: GOVERNMENT CODE §8607(a)
REFERENCE: GOVERNMENT CODE §8607(a), §8558(b)
§2415. Mutual Aid.
(a) “Mutual Aid” means voluntary aid and assistance by the provision of services and facilities, including but not limited to: fire, police, medical and health, communication, transportation, and utilities. Mutual aid is intended to provide adequate resources, facilities, and other support to jurisdictions whenever their own resources prove to be inadequate to cope with a given situation. (b) “Mutual Aid System” means the system which allows for the progressive mobilization of resources to/from emergency response agencies, local governments, operational areas, regions, and the state with the intent of providing adequate resources to requesting agencies. The California mutual aid system includes several discipline-specific mutual aid systems (e.g., fire and rescue, law enforcement, medical and public works) which are consistent with the Master Mutual aid Agreement. (c) All mutual aid systems and agreements shall be consistent with SEMS and the Master Mutual aid Agreement.
(d) Unless otherwise provided by agreement, the responsible local official in whose jurisdiction(s) an incident requiring mutual aid has occurred remains in charge and retains overall direction of personnel and equipment provided through mutual aid (as provided for in Government Code §8618).

Note:

AUTHORITY: GOVERNMENT CODE §8607(a)
REFERENCE: GOVERNMENT CODE §8607(a)(3), §8561, §8616, §8617, §8618 Article 5. Standardized Emergency Management System Advisory Board §2425. Establishment and Purpose.

The Director, OES, shall establish the SEMS Advisory Board consisting of representatives from emergency response agencies to provide advice on all aspects of this Chapter.

Note:

AUTHORITY: GOVERNMENT CODE §8607(a)
REFERENCE: GOVERNMENT CODE §8607(a), §8587
Article 6. Training
§2428. Minimum Performance Objectives.
(a) Emergency response agencies shall determine the appropriate level(s) of SEMS instruction for each member of their staff, based upon staff member's potential assignment during an emergency response. (b) Emergency response agencies shall ensure that their emergency response personnel can demonstrate and maintain, to the level deemed appropriate, the minimum SEMS performance objectives required by their agencies' training programs. Agencies shall use the Minimum Performance Objectives contained in the Approved Course of Instruction (ACI) Syllabus dated March 1, 1995, which are hereby incorporated by Packet Pg. 89
Attachment: Gonzales Emergency Operations Plan 2022 (2561 : Emergency Operations Plan Update) Gonzales Emergency Operations Plan - Page 62
reference, as the basis for their training programs. Minimum Performance Objectives are contained in Paragraph D of each Course Module description.
(c) SEMS minimum performance objectives shall be met through completion of materials from the ACI, completion of equivalent courses of instruction, or through incorporation of the objectives into exercises.

Note:

AUTHORITY: GOVERNMENT CODE §8607(a)
REFERENCE: GOVERNMENT CODE §8607(a) and §8607(e)
Article 7. Compliance
§2443. General Provisions
(a) Local government must use SEMS in order to be eligible for state funding of response-related personnel costs occurring in response to an incident as defined in §2402(i). All state agencies shall use SEMS to coordinate multiple jurisdiction or multiple agency emergency and disaster operations. (b) Compliance with SEMS shall be documented in the areas of planning, training, exercise, and performance.
(c) All applicants for reimbursement or response-related personnel costs shall self-certify compliance with §2445, §2446, §2447, and §2448.

This self-certification shall be submitted in writing with the application. (d) Evidence of compliance with SEMS as set forth in §2445, §2446, §2447, and §2448 shall be available for review.
(e) When the OES Director determines sufficient evidence exists to warrant a SEMS Compliance review, a Review Team shall be established to evaluate the compliance with SEMS of any local government which has requested funding of its response-related personnel costs under disaster assistance programs, or any operational area or state agency. The OES Director shall notify the local government, operational area, or state agency being evaluated, the SEMS Advisory Board, and the fund(s) administrator of any disaster assistance program of the establishment of the Review Team. At a minimum, participants on the Review Team shall include peers of the entity being evaluated, OES staff, and others knowledgeable in emergency operations and SEMS. The Review Team shall meet with the local government, operational area, or state agency being evaluated and solicit all pertinent information. The team may also review records and interview persons knowledgeable on the SEMS compliance activities of the entity being evaluated. The Review Team shall report its findings to the local government, operational area, or state agency that was evaluated, the SEMS Advisory Board, and the OES Director. This report must be issued within ninety (90) days of the establishment of the Review Team.
(f) The SEMS Advisory Board shall examine the Review Team's report within sixty (60) days of submittal of the report. The SEMS Advisory Board shall also consider additional information pertinent to the evaluation. The local government, operational area, or state agency being evaluated may submit additional information to the Board, either verbally or in writing. After consideration, the SEMS Advisory Board shall submit a recommendation to the OES Director. A copy of the recommendation shall be forwarded to the local government, operational area, or state agency being evaluated. (g) The OES Director shall make a determination on whether or not the local government, operational area, or state agency being evaluated was in compliance with SEMS. This determination shall be forwarded to the local government, operational area, or state agency being evaluated by certified letter within thirty (30) days of the SEMS Advisory Board's recommendation. A copy of the determination shall be provided to the fund(s) administrator of any disaster assistance program.

Packet Pg. 90
Attachment: Gonzales Emergency Operations Plan 2022 (2561 : Emergency Operations Plan Update) Gonzales Emergency Operations Plan - Page 63
Note:

AUTHORITY: GOVERNMENT CODE §8607(a)
REFERENCE: GOVERNMENT CODE §8607(e), §8682.9, 8558(c)
§2444. Appeal Process.
(a) In the event the local government, operational area, or state agency being evaluated disagrees with the determination of the OES Director, the local government, operational area, or state agency may request a reconsideration of the determination. The request must be submitted within thirty (30) days of receipt of the letter of determination.
(b) The request for reconsideration shall be in writing and indicate why the local government, operational area, or state agency disagrees with the decision, any new or additional pertinent information, and any legal authority or other basis for the disagreement with the determination. (c) The OES Director shall review the request for reconsideration and make a determination. The local government, operational area, or state agency that submitted the request for reconsideration shall be notified of the OES Director's decision by certified letter within thirty (30) days of receipt of the request for reconsideration. A copy of the determination shall be provided to the fund(s) administrator or any disaster assistance program.
(d) The OES Director's decision shall be considered final for the purposes of the appeal process.

Note:

AUTHORITY: GOVERNMENT CODE §8607(a)
REFERENCE: GOVERNMENT CODE §8607(e)
§2445. Planning.

Local governments, operational areas, and state agencies shall include the use of SEMS in emergency plans and procedures pursuant to §2403, §2405, §2407, §2409, §2411, §2413, and §2415.

Note:

AUTHORITY: GOVERNMENT CODE §8607(a)
REFERENCE: GOVERNMENT CODE §8607(a), §8607(b), §8607(c), 8607.2(c) §2446. Training.

Local governments, operational areas, and state agencies shall document SEMS training provided to its emergency response personnel pursuant to §2428.

Note:

AUTHORITY: GOVERNMENT CODE §8607(a)
REFERENCE: GOVERNMENT CODE §8607(c)
§2447. Exercises.

Local governments, operational areas, and state agencies shall incorporate the use of SEMS pursuant to §2403, §2405, §2407, §2409, §2411, §2413, and §2415 at all levels of operation when exercises are performed.

Note:

AUTHORITY: GOVERNMENT CODE §8607(a), §8607.2(c)
REFERENCE: GOVERNMENT CODE §8607(c), §8607.2(c)
§2448. Performance.

Local governments, operational areas, and state agencies shall document the use of SEMS. Documentation shall include activities performed pursuant to §2403, §2405, §2407, §2409, §2411, §2413, and §2415 during the emergency.

Packet Pg. 91
Attachment: Gonzales Emergency Operations Plan 2022 (2561 : Emergency Operations Plan Update) Gonzales Emergency Operations Plan - Page 64
Note:

AUTHORITY: GOVERNMENT CODE §8607(a)
REFERENCE: GOVERNMENT CODE §8607(d)
Article 8. After Action Reports
§2450. Reporting Requirements.
(a) Any city, city and county, or county declaring a local emergency for which the governor proclaims a state of emergency, and any state agency responding to that emergency shall complete and transmit an after action report to OES within ninety (90) days of the close of the incident period as specified in California Code of Regulations, Title 19, §2900(j).
(b) The after action report shall, at a minimum, be a review of response actions taken, application of SEMS, suggested modifications to SEMS, necessary modifications to plans and procedures, identified training needs, and recovery activities to date.

Note:

AUTHORITY: GOVERNMENT CODE §8607(a)
REFERENCE: GOVERNMENT CODE §8607(f)
Packet Pg. 92
Attachment: Gonzales Emergency Operations Plan 2022 (2561 : Emergency Operations Plan Update) Gonzales Emergency Operations Plan - Page 65
Evacuation Plan
City of Gonzales
October 2021
Packet Pg. 93
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Evacuation Plan
City of Gonzales
Purpose:

This plan is to provide for safe and orderly evacuation of people threatened by hazards within the City of Gonzales when appropriate.

Situation and assumptions:

Gonzales is located within a seismically active areai. Portions of Gonzales are located in a flood plainii. Hazardous Material is stored in several locations throughout Gonzalesiii.

During an emergency event, some normal travel pathsiv may be unavailable for safe travel. Portions of normal evacuation routes may be blocked due to specific emergenciesv.

Gonzales has not predetermined any specific sheltering location for evacuated people from any specific emergency. Sheltering may not be determined prior to the need to evacuate people from an affected area.

Some people will self evacuate, others will refuse to evacuate, and many people may need assistance with evacuation informationvi.

Concept of Operations:

Every emergency event presents unique circumstances. Emergency management shall determine any need for evacuation within Gonzales based on current and projected circumstances and resources. The State of California has designated the Standardized Emergency Management System (SEMS) as the appropriate method of operations in an emergencyvii. All operations in Gonzales shall utilize the principles of SEMS. Operations in Gonzales shall be coordinated with operational area operations if possible.

Organization and Assignment of Responsibilities:

Emergency Management
In Gonzales, the City Manager is designated as the Emergency Manager and responsible for coordinating operations during any emergencyviii. The Emergency Manger may be the Emergency Operations Center (EOC) Manager during any specific period. Another person may be EOC Manager at other times. The EOC Manager shall determine the need for evacuation of any general or specific area. The EOC Manager may designate an Evacuation Coordinator.

Evacuation Coordinator
The Evacuation Coordinator shall facilitate the safe and coordinated movement of people from an unsafe area of Gonzales as determined by and under the direction of the EOC Manager.

Law Enforcement
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Attachment: Gonzales Emergency Operations Plan 2022 (2561 : Emergency Operations Plan Update) Gonzales Emergency Operations Plan - Page 67
Law enforcement shall be the primary department responsible for:
• Coordination of traffic control during evacuation
• Perimeter control for security of any closed area
• Basic damage assessment of affected areas
All law enforcement effort shall be coordinated through the EOC, if activated.

Public Works
Public works shall be responsible to:
• Assess transportation routes for safety
• Assist with traffic and perimeter control
All Public Works efforts shall be coordinated through the EOC, if activated.

Fire Department
The fire department shall be responsible for:
• Rescue
• Assistance with traffic control
• Assistance in patrolling any closed area
All Fire Department efforts shall be coordinated through the EOC, if activated.

Building Department
The building department shall be responsible for:
• Safety
• Assistance in the EOC as needed
All Building Department efforts shall be coordinated through the EOC, if activated.

Planning Department
The planning department shall be responsible for:
• Assistance with planning safety evacuation routes
• Assistance in the EOC planning section
All Planning Department efforts shall be coordinated through the EOC, if activated.

Evacuation Routes:

Packet Pg. 95
Attachment: Gonzales Emergency Operations Plan 2022 (2561 : Emergency Operations Plan Update) Gonzales Emergency Operations Plan - Page 68
Routes considered for evacuation use during an emergency shall be considered based on current and potential circumstances related to the existing emergency.

Routes identified for consideration areix:
• US 101 (All Zones)
• Alta Street, North and South1(Zones A, D, E)
• Gonzales River Road (Zone E)
• Johnson Canyon Road (Zones B, C)
• Fanoe Road
• Gloria Road
• Iverson Road
• Associated Lane
Basic Plan 68
Packet Pg. 96
Attachment: Gonzales Emergency Operations Plan 2022 (2561 : Emergency Operations Plan Update) Gonzales Emergency Operations Plan - Page 69
Emergency Communications
Plan update October 2022
Purpose:

This plan will set the framework for how various City departments and outside agencies will communicate to coordinate efforts in response to a disaster or large-scale emergency incident.

Possible scenarios and soltions:

1. If landline, cellular, and regular radio communications to County Dispatch are uninterrupted, emergency communications will be conducted through normal channels.

2. If landline and cellular communications are impacted but radio communication to dispatch remains unaffected, then all emergency communications will take place via radio. a. All City personnel in all departments that are actively engaged in the response to the emergency will conduct all communications through Gonzales Local Government radio channel (this channel is used daily by Public Works). b. The incident command staff operating out of the Emergency Operations Center (EOC) shall use whatever repeated radio channels are appropriate or available to coordinate with county dispatch and or outside responding agencies. c. Outside responding agencies will be given a radio equipped with the Gonzales Local Government channel out of our emergency radio cache when such agencies arrive.

3. If landline, cellular and regular radio communications to County Dispatch are all impacted by the event then all emergency communication and coordination will be conducted on the Gonzales Local Government channel.
a. The incident Command Staff operating of the Emergency Operations Center will use whatever means available to communicate and coordinate with outside agencies.

Radio Call signs and clear text:

1. Personnel operating on the Gonzales Local Government radio channel during a time of emergency shall utilize their normal radio call signs for communications. Incident Command Staff and support personnel will be issued a call sign based upon their function (command, operations, fiancé logistics and planning).

2. All radio communications will be conducted using clear text dialog, no 10 codes will be used on the Gonzales Local Government Radio Chanel.

Packet Pg. 97
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Plan Maintenance:

This plan has been developed and shall be maintained in compliance with Federal Emergency Management Agency Guidelinesx. This plan should be reviewed annually for consistency with other emergency plans and existing conditions. The City of Gonzales emergency manager is responsible for this plan.
i Gonzales General Plan – 1996, page 72
ii Gonzales General Plan – 1996, page 76
iii Gonzales General Plan – 1996, page 91
iv Gonzales General Plan – 1996, page 56
v Flood Insurance Rate Map, panel 250 of 1025, community panel number 060195 0250 D (1/30/1984) vi FEMA Guide for All-Hazard Emergency Operations Planning, Attachment E vii Office of Emergency Services, Emergency Planning Guidance for Local Government, vol. 3, page 13 (9/97) viii Gonzales Municipal Code, section 2.24.050
ix Gonzales General Plan – 1996, page 56
x FEMA Guide for All-Hazard Emergency Operations Planning (9/96), Attachment E Packet Pg. 98
Attachment: Gonzales Emergency Operations Plan 2022 (2561 : Emergency Operations Plan Update) City of Gonzales

FINANCE DEPARTMENT

STAFF REPORT
TO: Honorable Mayor Rios and City Council
DATE: November 7, 2022
FROM: Mike Howard, Finance Director
THROUGH: Carmen Gil, Interim City Manager
SUBJECT: Annual Public Financing Report

RECOMMENDATION
It is recommended that your Council and Board Accept the 2022 Annual Public Financing Authority Report.

BACKGROUND
The Authority is in place to facilitate and oversee the issuance of bonds and other financing instruments like Tax Allocation Notes, Private Placement Borrowings, and lease purchases.

It is required for the Public Finance Authority Board (PFAB), which is comprised of the City Council as Agency Board Members, to be presented an Annual Report.

REVIEW AND ANALYSIS
The following summary illustrates the City debt and the Gonzales Successor Agency debt as of June 30, 2022:

CITY DEBT Current Amount Original Amount
Solar Lease #1 $1,106,582.54 $2,697,589.00
Solar Lease #2 1,122,581.35 1,679,188.88
Water / Sewer Loan 751,730.07 3,097,025.55
Pool Loan 1,021,465.00 1,575,000.00
Total $4,002,358.96 $9,048,803.43
AGENDA
ITEM
8 Packet Pg. 99

SUCCESSOR AGENCY DEBT
California Housing1 0.00 500,000.00
2015 TARB 5,515,658.00 8,206,400.00
2016 TARB 3,924,000.00 5,106,000.00
Total $9,439,658.00 $13,812,400.00
The Fiscal Year 2022-2023 City and Agency Approved Budgets include sufficient resources to honor the debt service obligations. These resources are included in the General Fund, Gonzales Successor Agency Fund (Fund 426), the Water Enterprise Fund (Fund 520), the Sewer Enterprise Fund (Fund 530), and the Solar Project Fund (Fund 550).

Explain Recommendation and How it Supports the Vision
Gonzales will continue to be a safe, clean, family-friendly community, diverse in its heritage, and committed to working collaboratively to preserve and retain its small-town charm.

Explain: The Annual PFAB Report, while somewhat of a ministerial action, is a significant financial item presented to your Council and Board for review. It supports the Vision, because it provides information on the outstanding debt of the City and Agency necessary to make sure that resources are being allocated prudently.

Explain how the Recommendation Directly Implements the Mission The City Council and Staff of the City of Gonzales will realize our Vision by providing the leadership, commitment and resources necessary to provide excellent services that enhance the quality of life of our diverse community. X Yes ___No ___ NA
Explain: The various debt vehicles used and held by the City and Agency are important because they allow the construction infrastructure and public improvements necessary to enhance quality of life. For example, (a) the RDA debt was used to improve the downtown, to develop the Gonzales Agriculture Industrial Business Park, build the new Police Station, share in the cost of the Joint-Use Gymnasium with the School District, and seed the business loan program and lowmoderate housing rehabilitation loan program; (b) the 2005 Private Placement was used to expand the sewer plant and construct the two 3 million-gallon water storage tanks; and (c) the lease financing has been utilized for the City’s solar projects and the rehabilitation of the Gonzales Community Pool.

City services will be delivered in a cost-effective, respectful and friendly manner to ensure the safety and well-being of the residents and the promotion of business, recreational, housing and employment opportunities in an environmentally sustainable manner. ___ Yes ___No X NA Explain: This Report strives to be straightforward and provide the information in an easy-tounderstand manner.

Strong fiscal policies allow us to provide appropriate infrastructure for:
• Public Safety X Yes No N/A
1 This loan has been paid off, thus fully retired. So for next year, this obligation will no longer be reflected.

Packet Pg. 100
• Housing X Yes No N/A
• Recreation X Yes No N/A
• Environment X Yes No N/A
• Education X Yes No N/A
Explain: Please see above.

ALTERNATIVES
Alternatives include not providing the Report, which is not recommended and/or changing the format of the Report.

BUDGET IMPACT
There are no financial impacts as a result of this item.

CONCLUSION
It is recommended that your Council and Board accept the 2022 Annual Public Financing Authority Report.

Packet Pg. 101
City of Gonzales

PUBLIC WORKS / CITY ENGINEER DEPARTMENT

STAFF REPORT
TO: Honorable Mayor Rios and City Council
DATE: November 7, 2022
FROM: Patrick Dobbins, Acting City Manager
THROUGH: Carmen Gil, Interim City Manager
SUBJECT: Status of DR Horton Development Project

RECOMMENDATION
Receive update on DR Horton who is considering constructing a residential development project on the D’Arrigo Bros property, and provide any feedback.

BACKGROUND
The 130 acre parcel owned by D’Arrigo Bros, south of the California Breeze Subdivision, east of US101 was previously an approved development with approximately 700 homes, parks, roads and a school site.

DR Horton began considering developing the property about six months ago. As the Council will recall, at an August 1, 2022 Joint Planning Commission/City Council meeting, DR Horton staff announced their intention to consider developing the D’Arrigo property and asked for City’s feedback.

REVIEW & ANALYSIS
At your October 17, 2022 City Council meeting, staff was asked to provide an update on the DR Horton project.

Over the last couple of months DR Horton staff and City staff discussed the following topics:

1. Conceptual Phasing

2. Elementary School site

3. Building Permit and Inspection fees

4. Impact Fees (city, school district and TAMC)

5. Extension of city water and sewer service to the development AGENDA
ITEM
9 Packet Pg. 102
On October 25, 2022, DR Horton emailed the following comment on our on-going efforts:
“We are continuing our feasibility efforts to advance the project. The city and staff continue to be great to work with”.

Staff assumes DR Horton’s feasibility and due diligence phase will continue over the next two to three months. Staff will provide updates to the City Council over that period of time.

How Recommendation Supports the Vision
Gonzales will continue to be a safe, clean, family-friendly community, diverse in its heritage, and committed to working collaboratively to preserve and retain its small-town charm.

Explain: Development of additional homes in Gonzales provides for home-buying opportunities for existing residents and others interested parties.

Explain how the Recommendation Directly Implements the Mission The City Council and Staff of the City of Gonzales will realize our Vision by providing the leadership, commitment and resources necessary to provide excellent services that enhance the quality of life of our diverse community. X Yes ____ No____ N/A
Explain: See Vision explanation above.

City services will be delivered in a cost-effective, respectful and friendly manner to insure the safety and well-being of the residents and the promotion of business, recreational, housing and employment opportunities in an environmentally sustainable manner. X Yes ____No ____ N/A Explain: See Vision explanation above.

Strong fiscal policies allow us to provide appropriate infrastructure for:
• Public Safety Yes X No N/A
• Housing X Yes No N/A
• Recreation Yes X No N/A
• Environment X Yes No N/A
• Education Yes X No N/A
Explain:

ALTERNATIVES
Not applicable as this is a update on a private development project by a prospective developer.

BUDGET IMPACT
There is no budget impact to this evening’s presentation.

CONCLUSION
Receive update on DR Horton who is considering constructing a residential development project on the D’Arrigo Bros property, and provide any feedback.

Packet Pg. 103
City of Gonzales

COMMUNITY DEVELOPMENT DEPARTMENT

STAFF REPORT
TO: Honorable Mayor Rios and City Council
DATE: November 7, 2022
FROM: Taven Kinison Brown, Community Development Director THROUGH: Carmen Gil, Interim City Manager
SUBJECT: Continue Public Hearing of Ordinance No. 2022-135 Repealing and Rescinding “Title 11 - Building Regulations,” of the Gonzales City Code (Ordinance 2019- 114); and Adopting a New “Title 11 - Building Regulations,” of the Gonzales City Code by Adoption of Referenced California Codes and Amendments

RECOMMENDATION
Continue the noticed public hearing and consideration of Ordinance No. 2022-135 to December 5, 2022.

BACKGROUND
Statewide Building Codes become state law and will be in effect January 1, 2023. Statewide codes are updated on a three-year cycle. Building Codes may be customized and strengthened in each jurisdiction, depending on typography, seismicity, and other location specific criteria.

REVIEW & ANALYSIS
Continuing the item to December 5, 2022, will allow staff to perfect the public notice, and to customize the notice for enhancements that may be reflected in our local building code, versus the statewide code.

Explain the Recommendation and How it Supports the Vision Gonzales will continue to be a safe, clean, family-friendly community, diverse in its heritage, and committed to working collaboratively to preserve and retain its small-town charm.

AGENDA
ITEM
10 Packet Pg. 104
Explain: Adoption of the updated building codes will ensure Gonzales’ growth is constructed and maintained in a safe manner.

Explain how the Recommendation Directly Implements the Mission The City Council and staff of the City of Gonzales will realize our Vision by providing the leadership, commitment, and resources necessary to provide excellent services that enhance the quality of life of our diverse community.

Explain: The quality of life in Gonzales is partially dependent on safe buildings being constructed and maintained properly to keep residents safe and secure. Ordinance No. 2022-135 is part of the resource commitment to keep Gonzales safe and allow staff to continue providing excellent services.

City services will be delivered in a cost-effective, respectful, and friendly manner to ensure the safety and well-being of the residents and the promotion of business, recreational, housing and employment opportunities in an environmentally sustainable manner.

Explain: The updated codes do not have any onerous effects but maintain safety above other concerns. Safety, housing, employment, and businesses are the focus in this effort.

Strong fiscal policies allow us to provide appropriate infrastructure for:
• Public Safety X Yes No N/A
• Housing X Yes No N/A
• Recreation X Yes No N/A
• Environment X Yes No N/A
• Education X Yes No N/A
Explain: See Vision explanation above.

ALTERNATIVES
As the matter needs to be re-noticed, the Council may consider staff’s recommended return date of December 5, 2022 or determine another Council meeting date that is more appropriate.

BUDGET IMPACT
There is no budget impact caused by the adoption of the 2022 Codes.

CONCLUSION
It is recommended that the Council open the item for comment (as it was noticed publicly), take public comments on the matter of the continuance, and direct staff to re-notice the item for the December 5th Council meeting.

Packet Pg. 105
City of
Gonzales
Measure P
Packet Pg. 106 Attachment: Measure P Presentation (2571 : Presentation on the City of Gonzales Measure AGENDA
ITEM
11 Measure K Measure X
Measure X (0.5%) was
approved in 2020 by the voters
Measure K (0.5%) was
approved in 2014 by the voters
Measure X
Packet Pg. 107 Attachment: Measure P Presentation (2571 : Presentation on the City of Gonzales Measure Measure X
• Both taxes are currently collected as Measure X
• Each has its own pot of money
• Each Measure has its own oversight committee
• Its own designations
• Both taxes are “general taxes” and can be used for
any purpose for which “general funds” are used
Packet Pg. 108 Attachment: Measure P Presentation (2571 : Presentation on the City of Gonzales Measure Measure K Currently
Funds:
• All Community Action
Grants
• City Youth Programming
• Pool
• Portion of the Fire
Department
• Mental Health
Partnership
• Etc.
• Currently prioritized for the
Gonzales Community Center
Complex
• The City’s Roads and Streets
Program
Measure X Currently
Funds:

Packet Pg. 109 Attachment: Measure P Presentation (2571 : Presentation on the City of Gonzales Measure Measure P
If approved would extend the life
of Measure X from 2044 – 2064
• Would allow for the continuation of
programming
• Could generate millions of dollars for
use for the Gonzales Community
Center
Packet Pg. 110 Attachment: Measure P Presentation (2571 : Presentation on the City of Gonzales Measure If Measure P does not pass, the
1% tax on retail sales in Gonzales
and purchases of personal
property from outside retailers
for storage, use or consumption
in the City, would stop being
collected in 2044 and taxpayers
would save money on such
purchases.

Packet Pg. 111 Attachment: Measure P Presentation (2571 : Presentation on the City of Gonzales Measure City of Gonzales

PUBLIC WORKS / CITY ENGINEER DEPARTMENT

STAFF REPORT
TO: Honorable Mayor Rios and City Council
DATE: November 7, 2022
FROM: Patrick Dobbins, Acting City Manager
THROUGH: Carmen Gil, Interim City Manager
SUBJECT: Progress Report on Industrial Wastewater Project

RECOMMENDATION
Receive presentation from City staff on the funding and schedule for the Industrial Wastewater System Project and provide any feedback.

BACKGROUND
The Industrial Wastewater System (IW System) Project is a key component of the City’s approach to expanding the wastewater system beyond the current 1.3 million gallons/day permitted capacity. The various ag-processing facilities (Taylor Farms, Del Monte, Braga Fresh, etc.) within the City’s Business Industrial Park discharge approximately 800,000 gallons/day of agricultural wash water into the city sewer system. This is approximately two-thirds of the flow to the City wastewater treatment plant.

Chlorine, sanitizers, and buffers in ag-wash water hinder the effectiveness of the biological treatment process at the City’s wastewater treatment plant causing it to take longer and use additional energy. Agwash water is better treated at a dedicated Industrial Wastewater Treatment Facility. The IW System will convey, treat and dispose of agricultural “wash water” discharged from the processing facilities in the City’s Industrial Business Park.

Completion of the new IW System will restore capacity at the existing wastewater treatment plant (WWTP) and allow for the facility to be upgraded to meet new Regional Board permit requirements.

REVIEW & ANALYSIS
The City operates the wastewater system under a Waste Discharge Permit issued by the Central Coast Regional Water Quality Control Board. As required by the City’s Waste Discharge Permit, a Long-Term AGENDA
ITEM
12 Packet Pg. 112
Wastewater Management Plan (LTWMP) was prepared in 2018 that aggregated relevant information contained in various technical studies. The LTWMP recommended expanding the City’s wastewater capacity by constructing a separate industrial treatment facility with a collection system solely for agricultural industrial wastewater.

The IW System will be comprised of a new pipeline ranging in size from 24 to 27-inches from the Business Park to the new treatment facility located on City-owned property east of the City’s municipal wastewater treatment plant just east of the Salinas River. The IW System will have an initial flow of 1.0 MGD with the ability to expand as needed with an expected maximum capacity of 3.0 MGD. The WWTP process sequence will include pretreatment at the processing facilities, 10,000 feet of pipelines, influent pump station, mechanical screens, aerated ponds and percolation beds.

Because treated ag-wash water does not include pathogens (bacteria, viruses, and parasites) present in domestic sewage, it is easier to recycle. The vision is: once the 1MGD plant is up and running to start planning the next phase of adding the additional infrastructure necessary to recycle the water for irrigation of row crops on adjacent farmland and/or return to the Ag-Processors.

The IW System is estimated to cost approximately $27 million (hard and soft costs). The cost estimate includes:
• Hard costs (Construction contracts)
• Soft costs which include consultants (Designer, Program and Construction Managers, Environmental, Surveying), temporary and permanent easements, legal support, and preparation of the project EIR
• Contingency for unforeseen costs
• Escalation to the mid-point of construction
The project will be constructed under two separate construction contracts:

1. Pipeline contract estimated to cost $6,000,000

2. Treatment facility estimated to cost $18,000,000
Staff pursued grant funding for the project and learned that while grant funding is available for domestic wastewater projects, grant funding isn’t available for industrial wastewater projects. However, staff is continuing to pursue the potential for principal forgiveness of the SRF loan in attempt to reduce the debt service for the project. Funding for the project is being pursued through the State Revolving Loan Program with the State Water Resource Control Board.

The City’s SRF application was submitted in fall of 2021 and favorably reviewed in the spring of 2022.

There are four parts of the review; Environmental, Technical, Financial and Legal. The technical review is completed, the Environmental review is nearly complete and financial review is in progress. The Legal review is the process of negotiating the final terms of the loan agreement and takes place last. The current schedule is to complete the Environmental and Financial reviews by the end of 2022 and execute a funding agreement in the first quarter of 2023.

The term of the SRF loan is usually 30 years with an interest rate that is fixed when the loan agreement is signed. The State Water Board’s interest rate for SFR loans is currently 2.00%.

How Recommendation Supports the Vision
Gonzales will continue to be a safe, clean, family-friendly community, diverse in its heritage, and committed to working collaboratively to preserve and retain its small-town charm.

Packet Pg. 113
Explain: Constructing an Industrial Wastewater System supports our vision to expand the city’s wastewater system capacity and support economic development that will provide more local employment opportunities for City residents.

Explain how the Recommendation Directly Implements the Mission The City Council and Staff of the City of Gonzales will realize our Vision by providing the leadership, commitment and resources necessary to provide excellent services that enhance the quality of life of our diverse community. X Yes ____ No____ N/A
Explain: Constructing an Industrial Wastewater Treatment Facility will enhance the community’s quality of life by providing for the continued treatment and safe disposal of the wastewater generated by the processing facilities in the Industrial Business Park.

City services will be delivered in a cost-effective, respectful and friendly manner to insure the safety and well-being of the residents and the promotion of business, recreational, housing and employment opportunities in an environmentally sustainable manner. X Yes ____No ____ N/A Explain: See Vision explanation above.

Strong fiscal policies allow us to provide appropriate infrastructure for:
• Public Safety Yes __X__ No ___ N/A
• Housing X Yes ____ No ___ N/A
• Recreation Yes _X___ No ___ N/A
• Environment X Yes ____ No ___ N/A
• Education Yes __X__ No ___ N/A

ALTERNATIVES
Staff presented alternatives on the different ways to expand and upgrade the City’s wastewater system at the August 14, 2020 Council meeting. The decision at that time was to pursue building an Industrial Wastewater System. Therefore, alternatives are no longer considered.

BUDGET IMPACT
There is no budget impact to this evening’s presentation. The loan from the State Water Resource Control Board will be repaid from Sewer Impact Fees and Wastewater Enterprise monies.

The SRF process requires a review of the City’s sewer rate structure and so staff will be bringing a future item to the Council asking for approval to award a contract to a consultant firm to review the city water and sewer rates, operational budgets and debt obligations and provide a rate study detailing recommended changes to the rate structure.

CONCLUSION
Receive presentation from city staff on the funding and schedule for the Industrial Wastewater System Project and provide any feedback.

Packet Pg. 114
City of Gonzales

PUBLIC WORKS / CITY ENGINEER DEPARTMENT

STAFF REPORT
TO: Honorable Mayor Rios and City Council
DATE: November 7, 2022
FROM: Patrick Dobbins, Acting City Manager
THROUGH: Carmen Gil, Interim City Manager
SUBJECT: Resolution No. 2022-77 Quote with Alvarez Tech Group to Replace Servers at City Hall and Police Station

RECOMMENDATION
It is recommended that the City Council Adopt Resolution No. 2022-77, A Resolution of the City Council of the City of Gonzales Authorizing Execution of a Quote from Alvarez Technology Group to Replace the Computer Servers for City Hall and Police Station in the Not-to-Exceed $135,000, which includes a contingency budget of $12,068; and amend the FY 2022-2023 City Budget per the budget impact section of the staff report.

BACKGROUND
The City’s computer network is comprised of computers, internet cabling, switches, and a server with the ability to access the internet. The server is the central repository, and the local area network connects the individual computers to resources like internet access, disk space, printer access and to other computers in the network.

The City’s network servers for City Hall and the administrative functions for the Police Station were installed in 2016 and according to Alvarez Technology Group will no longer receive important updates from Microsoft and therefore can’t be supported by Alvarez Technology Group.

The computer hardware has been pieced together for many years and may begin to require additional support. That is why Alvarez Technology Group recommends upgrading the network hardware, cleaning up the server room to identify what is there, and upgrading the servers. The benefits of this project include being able to continue receiving very important Microsoft patches that will help keep the city computer network safe and secure.

AGENDA
ITEM
13 Packet Pg. 115

REVIEW & ANALYSIS
Staff received and reviewed a quote from Alvarez Technology Group to replace the servers for City Hall and the Police Station along with related upgrades (firewall upgrade, access points, and software). Staff met with Alvarez staff and discussed this significant project and Alvarez staff revised their quote (copy attached to this report).

If approved, Alvarez staff will order the equipment and materials and with the installation to take place when City offices are closed between Christmas and New Year’s.

This work will be funded with a combination of City funds as outlined in the below Budget Impact section of this report.

How Recommendation Supports the Vision
Gonzales will continue to be a safe, clean, family-friendly community, diverse in its heritage, and committed to working collaboratively to preserve and retain its small-town charm.

Explain: Replacing the network servers will allow City staff to continue to provide the excellent service to Gonzales residents and businesses.

Explain how the Recommendation Directly Implements the Mission The City Council and Staff of the City of Gonzales will realize our Vision by providing the leadership, commitment and resources necessary to provide excellent services that enhance the quality of life of our diverse community. X Yes ____ No____ N/A
Explain: See above Vision explanation.

City services will be delivered in a cost-effective, respectful and friendly manner to insure the safety and well-being of the residents and the promotion of business, recreational, housing and employment opportunities in an environmentally sustainable manner. X Yes ____No ____ N/A Explain: See above Vision explanation.

Strong fiscal policies allow us to provide appropriate infrastructure for:
• Public Safety Yes X No N/A
• Housing X Yes No N/A
• Recreation Yes X No N/A
• Environment X Yes No N/A
• Education Yes X No N/A

ALTERNATIVES
The replacement of the computer servers and associated work can be delayed a few months, but the servers must be replaced by next October after which they will no longer receive important updates from Microsoft and can’t be supported by Alvarez Technology Group.

BUDGET IMPACT
Staff recommends paying for the replacement of the computer servers with the following Funds:

Packet Pg. 116
Fund / Budget Unit Fund No./Dept/Account Amount
General Fund 100-000-6245 $30,000
Water Enterprise 520-000-6245 $27,000
Sewer Enterprise 530-000-6245 $27,000
Solid Waste Enterprise 540-000-6245 $27,000
Calif Breeze Open Space AD 270-000-6245 $3,000
Calif Breeze Benefit AD 280-000-6245 $3,000
Canyon Creek Open Space AD 302-000-6245 $3,000
Canyon Creek Benefit AD 304-000-6245 $3,000
Cipriani Estate Open Space AD 310-000-6245 $3,000
Cipriani Estate Benefit AD 312-000-6245 $3,000
Industrial Park Landscape AD 314-000-6245 $3,000
Industrial Park Benefit AD 316-000-6245 $3,000
Total = $135,000

CONCLUSION
It is recommended that the City Council Adopt Resolution No. 2022-77, A Resolution of the City Council of the City of Gonzales Authorizing Execution of a Quote from Alvarez Technology Group to Replace the Computer Servers for City Hall and Police Station in the Not-to-Exceed $135,000, which includes a contingency budget of $12,068; and amend the FY 2022-2023 City Budget per the budget impact section of the staff report.

Attachments:

1. Resolution No. 2022-77

2. Alvarez Technology Group Quote
Packet Pg. 117

RESOLUTION NO. 2022-77

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GONZALES

AUTHORIZING EXECUTION OF A QUOTE FROM ALVAREZ TECHNOLOGY GROUP

TO REPLACE THE COMPUTER SERVERS FOR CITY HALL AND POLICE STATION IN THE NOT-TO-EXCEED AMOUNT OF $135,000
WHEREAS, the City’s computer network is comprised of computers, internet cabling, switches, and a server with the ability to access the internet; and WHEREAS, the computer hardware has been pieced together over the years and will likely require additional support which is why Alvarez Technology Group recommends upgrading the network hardware, organizing the server room, and upgrading the servers; and WHEREAS, the City’s network servers for City Hall and the administrative functions for the Police Station were installed in 2016 and after October 2023 will no longer receive important updates from Microsoft and therefore will not be supported by Alvarez Technology; and
WHEREAS, funding for this project will come from a combination of city funds, as follows:

Fund / Budget Unit Fund No./Dept/Account Amount
General Fund 100-000-6245 $30,000
Water Enterprise 520-000-6245 $27,000
Sewer Enterprise 530-000-6245 $27,000
Solid Waste Enterprise 540-000-6245 $27,000
Calif Breeze Open Space AD 270-000-6245 $3,000
Calif Breeze Benefit AD 280-000-6245 $3,000
Canyon Creek Open Space AD 302-000-6245 $3,000
Canyon Creek Benefit AD 304-000-6245 $3,000
Cipriani Estate Open Space AD 310-000-6245 $3,000
Cipriani Estate Benefit AD 312-000-6245 $3,000
Industrial Park Landscape AD 314-000-6245 $3,000
Industrial Park Benefit AD 316-000-6245 $3,000
Total = $135,000
WHEREAS, staff recommends that the City Council authorize this project at this time so the work can occur over the upcoming Christmas/New Year’s break while City Hall is closed.

Packet Pg. 118 Attachment: Resolution No. 2022-77 (2565 : Resolution No. 2022-77 Quote with Alvarez Tech Group to Replace Servers at City Hall and Police

NOW THEREFORE, BE IT HEREBY RESOLVED by the City Council of the City of Gonzales city staff is authorized to execute a quote with Alvarez Technology Group to replace the computer servers for City Hall and Police Station in the not-to-exceed amount of $135,000 which includes a contingency budget of $12,068 and amend the FY 2022-2023 City Budget per the above identified funding.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Gonzales duly held on the 7
th day of November 2022, by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:
_______________________________
Jose L. Rios, The Honorable Mayor
ATTEST:
_____________________________
Mary Villegas, Deputy City Clerk
Packet Pg. 119 Attachment: Resolution No. 2022-77 (2565 : Resolution No. 2022-77 Quote with Alvarez Tech Group to Replace Servers at City Hall and Police We have prepared a quote for you
Network Upgrade, Server Room Cleanup, and
Server Project
Quote # 021041
Version 7
Prepared for:

City of Gonzales
Patrick Dobbins
[email protected]
Packet Pg. 120 Attachment: Alvarez Technology Group Quote (2565 : Resolution No. 2022-77 Quote with Alvarez Tech Group to Replace Servers at City Hall SonicWALL Firewall Upgrade
Description Price Qty Ext. Price
SonicWall TZ470 Network Security/Firewall Appliance - 8 Port - 10/100/1000Base-T - 2.5 Gigabit Ethernet - DES, 3DES, MD5, SHA-1, AES (128- bit), AES (192-bit), AES (256-bit) - 8 x RJ-45 - 2 Total Expansion Slots - 2 Year Secure Upgrade Plus Advanced Editio
$2,095.62 1 $2,095.62
SonicWall Rack Mount for Firewall - TAA Compliant $170.62 1 $170.62 Subtotal: $2,266.24
Core Network Switches
Description Price Qty Ext. Price
Meraki MS120-48FP Ethernet Switch - 48 Ports - Manageable - Gigabit Ethernet - 10/100/1000Base-T - 2 Layer Supported - Modular - 4 SFP Slots - Power Supply - Twisted Pair, Optical Fiber - 1U High - Rack-mountable, Desktop $4,298.89 3 $12,896.67
Meraki Enterprise + 3 Years Enterprise Support - Subscription License - 1 Switch - 3 Year - Cloud Managed MS120-48FP - Switch - Subscription License 1 Switch - 3 Year License Validation Period
$406.89 3 $1,220.67
Meraki Ethernet Switch - 24 Ports - Manageable - 2 Layer Supported - Modular - Twisted Pair, Optical Fiber - 1U High - Rack-mountable $2,994.76 1 $2,994.76
Meraki Enterprise + 3 Years Enterprise Support - Subscription License - 1 Switch - 3 Year - MS125-24 Cloud-Managed 24 Port Switch - Subscription License 1 Switch - 3 Year License Validation Period
$333.96 1 $333.96
Meraki MS120-8FP 1G L2 Cloud Managed 8x GigE 127W PoE Switch - 8 Ports - Manageable - Gigabit Ethernet - 2 Layer Supported - Modular - 2 SFP Slots - Power Supply - Twisted Pair, Optical Fiber - Wall Mountable, Desktop - Lifetime Limited Warranty
$1,069.20 1 $1,069.20
Meraki Enterprise + 3 Years Enterprise Support - Subscription License - 1 Switch - 3 Year - MS120-8FP Cloud Managed Switch - 3 Year License Validation Period $99.81 1 $99.81
StarTech.com Cisco Meraki MA-SFP-1GB-SX Comp. SFP Module - 1000BASE-SX - 1GbE Gigabit Ethernet SFP Multimode Fiber MMF Optic Transceiver - Cisco Meraki MA-SFP-1GB-SX Compatible SFP - 1000BASE-SX 1 Gbps - 1GbE Module - 1GE Gigabit Ethernet SFP 850nm - Mult
$48.18 4 $192.72
Page: 2 of 15 Quote #021041 v7
Packet Pg. 121 Attachment: Alvarez Technology Group Quote (2565 : Resolution No. 2022-77 Quote with Alvarez Tech Group to Replace Servers at City Hall Core Network Switches
Description Price Qty Ext. Price
StarTech.com Cisco Meraki MA-SFP-1GB-TX Compatible SFP Module - 1000BASE-T - 10/100/1000 Mbps SFP to RJ45 Cat6/Cat5e Transceiver - 100m - Cisco Meraki MA-SFP-1GB-TX Compatible SFP - 1000BASE-T 1 Gbps - 1GbE Module - 10/100/1000 Mbps Copper Transceiver - 1
$51.86 5 $259.30
StarTech.com Cisco Meraki MA-SFP-10GB-SR Comp. SFP+ Module - 10GBASESR - 10GbE Gigabit Ethernet Multimode Fiber MMF Optic Transceiver - Cisco Meraki MA-SFP-10GB-SR Compatible SFP+ - 10GBASE-SR 10 Gbps - 10GbE Module - 10GE Gigabit Ethernet SFP+ 850nm - M
$230.81 2 $461.62
StarTech.com HP 0231A0A6 Compatible SFP+ Module - 10GBase-SR Fiber Optical Transceiver () - For Optical Network, Data Networking - 1 x LC 10GBaseSR Network - Optical Fiber - Multi-mode - 10 Gigabit Ethernet - 10GBase-SR - Hot-swappable
$148.06 2 $296.12
Subtotal: $19,824.83
Access Point for PD
Description Price Qty Ext. Price
Meraki MR36 802.11ax 1.70 Gbit/s Wireless Access Point - 2.40 GHz, 5 GHz - MIMO Technology - 1 x Network (RJ-45) - Gigabit Ethernet - Desktop, Ceiling Mountable, Wall Mountable, Rail-mountable
$567.79 1 $567.79
Meraki MR Enterprise Cloud Controller License, 3 Years - Meraki MR Series Access Point - Subscription License 1 Access Point - 3 Year License Validation Period
$212.61 1 $212.61
Subtotal: $780.40
Cables and Accessories
Description Price Qty Ext. Price
StarTech.com 7 ft. CAT6 Cable - 10 Pack - BlueCAT6 Patch Cable - Snagless RJ45 Connectors - Category 6 Cable - 24 AWG () - CAT6 cable pack meets all Category 6 patch cable specifications - CAT 6 cable has 100% copper & foil-shielded twisted-
$39.69 9 $357.21
StarTech.com 3 ft. CAT6 Cable - 10 Pack - BlueCAT6 Patch Cable - Snagless RJ45 Connectors - Category 6 Cable - 24 AWG () - CAT6 cable pack meets all Category 6 patch cable specifications - CAT 6 cable has 100% copper & foil-shielded twisted-
$33.69 5 $168.45
Page: 3 of 15 Quote #021041 v7
Packet Pg. 122 Attachment: Alvarez Technology Group Quote (2565 : Resolution No. 2022-77 Quote with Alvarez Tech Group to Replace Servers at City Hall Cables and Accessories
Description Price Qty Ext. Price
StarTech.com 1 ft. CAT6 Cable - 10 Pack - BlueCAT6 Patch Cable - Snagless RJ45 Connectors - Category 6 Cable - 24 AWG () - CAT6 cable pack meets all Category 6 patch cable specifications - CAT 6 cable has 100% copper & foil-shielded twisted-
$26.201 $26.20
StarTech.com 2m Fiber Optic Cable - Multimode Duplex 62.5/125 - LSZH - LC/SC - OM1 - LC to SC Fiber Patch Cable - Connect fiber network devices for high-speed transfers with LSZH rated cable - 2m LC/SC Fiber Optic Cable - 2 m LC to SC Fiber Patch Cable -
$14.502 $29.00
StarTech.com 1m Fiber Optic Cable - Multimode Duplex 62.5/125 - LSZH - LC/SC - OM1 - LC to SC Fiber Patch Cable - Connect fiber network devices for high-speed transfers with LSZH rated cable - 1m LC/SC Fiber Optic Cable - 1 m LC to SC Fiber Patch Cable -
$16.822 $33.64
StarTech.com 7m Fiber Optic Cable - Multimode Duplex 62.5/125 - LSZH - LC/SC - OM1 - LC to SC Fiber Patch Cable - Connect fiber network devices for high-speed transfers with LSZH rated cable - 7m LC/SC Fiber Optic Cable - 7 m LC to SC Fiber Patch Cable -
$20.151 $20.15
164ft x 1/2in Hook Loop Cable Straps - Eley Fastening Cable Ties Reusable Cable Ties Organizer Self Gripping with Strong Self Adhesive Tape Strip Fastener for Home,Office, Wire Bundling
$22.491 $22.49
25ft CAT6 Ethernet Cable - Blue Snagless Gigabit $11.12 4 $44.48
7ft CAT6 Ethernet Cable - Purple Snagless Gigabit $5.42 4 $21.68
7ft CAT6 Ethernet Cable - Yellow Snagless Gigabit $5.42 4 $21.68
7ft CAT6 Ethernet Cable - Orange Snagless Gigabit $5.42 4 $21.68
7ft CAT6 Ethernet Cable - Red Snagless Gigabit $5.42
8 $43.36
Page: 4 of 15 Quote #021041 v7
Packet Pg. 123 Attachment: Alvarez Technology Group Quote (2565 : Resolution No. 2022-77 Quote with Alvarez Tech Group to Replace Servers at City Hall Cables and Accessories
Description Price Qty Ext. Price
Subtotal: $810.02
Server Hardware
Description Price Qty Ext. Price
HPE DL380 GEN10 4215R 1P 32G NCSYST 8SFF SVR NO DEAL REG PL-SY SEE NOTE
$3,522.99 2 $7,045.98
HPE DL380 GEN10 XEON-S 4215R SYST KIT PL-SY $1,491.89 2 $2,983.78 32GB 2RX4 PC4-2933Y-R SMART KITMEM NO DEAL REG PL-SI $566.24 6 $3,397.44 480GB SATA RI SFF SC MV SSD INT NO DEAL REG PL-SI $276.82 4 $1,107.28 ETHERNET 1GB 2P 361T ADPTR NETW PL=SI $429.92 6 $2,579.52 HPE 800W FS PLAT HT PLG LH PWR SYST SPLY KIT PL-SI $203.35 2 $406.70 HPE Pointnext Tech Care Basic Service - 3 Year Extended Warranty - Warranty - 9 x 5 Next Business Day - On-site - Maintenance - Parts & Labor $1,655.04 2 $3,310.08
HPE Integrated Lights-Out Advanced - Subscription License - 1 Server License - 3 Year - Standard
$251.31 2 $502.62
HPE MSA 1060 10GBASE-T iSCSI SFF Storage - 24 x HDD Supported - 0 x HDD Installed - 24 x SSD Supported - 0 x SSD Installed - Clustering Supported - 2 x Serial Attached SCSI (SAS) Controller - RAID Supported - 24 x Total Bays - 24 x

2.5" Bay - 10 Gigabit E
$8,610.00 1 $8,610.00
HPE 1.20 TB Hard Drive - 2.5" Internal - SAS (12Gb/s SAS) - Storage System Device Supported - 10000rpm - 6 Pack
$2,946.04 3 $8,838.12
HPE Pointnext Tech Care Essential Service - 3 Year - Warranty - On-site - Technical
$1,854.92 2 $3,709.84
Aruba 6100 24G 4SFP+ Switch - 24 Ports - 3 Layer Supported - Modular - 33 W Power Consumption - Twisted Pair, Optical Fiber - 1U High - Rack-mountable, Wall Mountable - Lifetime Limited Warranty
$1,913.21 2 $3,826.42
Page: 5 of 15 Quote #021041 v7
Packet Pg. 124 Attachment: Alvarez Technology Group Quote (2565 : Resolution No. 2022-77 Quote with Alvarez Tech Group to Replace Servers at City Hall Server Hardware
Description Price Qty Ext. Price
Eaton 5P UPS 1440VA 1100 Watt 120V 2U Sine Wave Rack/Tower LineInteractive UPS - 2U Rack/Tower - 3 Minute Stand-by - 110 V AC Input - 132 V AC Output - 8 x NEMA 5-15R
$1,020.71 2 $2,041.42
Subtotal: $48,359.20
Software
Description Price Qty Ext. Price
WINDOWS SERVER 2022 STANDARD 16VLIC CORE LICENSE PACK COMMERCIAL $1,069.00 4 $4,276.00 VMware vSphere v. 7.0 Essentials Kit - License - 3 Host (Up to 2 Processors Per Host)
$510.00 1 $510.00
SUB ONLY VSPHERE 7 ESSL KIT 1YRLICS
SUB ONLY VSPHERE 7 ESSL KIT 1YRLICS
$66.96 1 $66.96
Subtotal: $4,852.96
Services
Product Details Ext. Price
Technical Engineer - (170/20/pm)
Technical Engineer
$39,060.00
Phase #1
Prepare Hardware

1. Register the SonicWall and provision with cloud management and zero touch for NSM a. Apply firmware update
b. Apply base configuration
c. Configure LAN interface
i. Create VLAN sub interfaces for PC, City Hall and Server VLANS ii. Configure 4 network ports as a LAG for the LAN interface d. Review old SonicWall configuration, make a note of any firewall rules or NAT port forwards that need to be created

2. Register the new Meraki switches and AP and plug them in to allow them to provision

3. Configure Meraki WiFi
a. Configure WiFi network for the PD

4. Configure the PD Core switch
a. Configure two network ports as a LAG, configure LAG as a VLAN trunk with the City Hall VLAN as the only allowed VLAN b. Configure two SFP ports as the downlinks to the server switches, configure as a trunk with the Server, City Hall and PD VLANs
c. Configure two pairs of two RJ45 ports as LAGs for the downlinks to the PD data/VoIP switches, configure as a VLAN trunk for the PD VLAN
Page: 6 of 15 Quote #021041 v7
Packet Pg. 125 Attachment: Alvarez Technology Group Quote (2565 : Resolution No. 2022-77 Quote with Alvarez Tech Group to Replace Servers at City Hall Services
Product Details Ext. Price
d. Configure one port for the uplink to the SonicWall, configure as a VLAN trunk for the Server, PD and City Hall VLANs, configure as a 4 port LAG

5. Configure the City Hall switch ports
a. Configure the City Hall switch as access ports in the City Hall VLAN b. Configure two SFP network ports on the City Hall switch as a LAG, configure LAG as a VLAN trunk with the City Hall VLAN as the only allowed VLAN

6. Configure the PD data/VoIP switches
a. Configure two SFP ports as a LAG, configure as a VLAN trunk for the PD network b. Configure all ports as access ports in the PD VLAN
Phase #2
Install City Hall Switch

1. Install the City Hall switch replacing the current Netgear switch

2. Replace all the network cables to the patch panels (fiber and copper) a. Label cables where needed

3. Test and confirm network is online
Phase #3
Cleanup PD Network Room

1. Sort through all the network cables in the PD server room, unplug any cables that are not plugged into anything or are only plugged in on one side

2. Cleanup any devices that are not plugged in or in use anymore

3. Make a note of what cables in the patch panels are plugged into which ports on their active network devices Phase #4
Install New Network Hardware in PD Server Room

1. Remove all existing patch cables from the network rack in the PD server room

2. Remove the current network switches from the network rack

3. Install the new SonicWall in the rack
a. Configure WAN interfaces on the SonicWall
b. Test and confirm internet access
c. Setup S2S VPN with the Public Works network
d. Configure any appropriate firewall rules or NAT polices as needed

4. Install the new Meraki switches in the rack

5. Wire in the Meraki switches to each other
a. Label cables where needed

6. Connect the Meraki PD core switch to the SonicWall
a. Update the configuration on the SonicWall

7. Connect the Meraki PD core switch to the existing servers a. Label cables where needed

8. Patch in the Meraki switches to all the patch ports

9. Test and confirm the network is online
Phase #5
Install new PD WiFi AP and Officers PC switch

1. Replace the current 100 Mb switch with the Meraki MS120-8FP Page: 7 of 15 Quote #021041 v7
Packet Pg. 126 Attachment: Alvarez Technology Group Quote (2565 : Resolution No. 2022-77 Quote with Alvarez Tech Group to Replace Servers at City Hall Services
Product Details Ext. Price
a. Use the 1 Gb RJ45 SFP for the uplink

2. Install the new Meraki WiFi AP

3. Place the AP in a few positions and run network scans to find the ideal location for maximum coverage Documentation Create a detailed network diagram of the new network Phase #6
Prepare Hardware

1. Prepare switches
a. Apply firmware update
b. Apply basic config
i. SNMP, SSH, etc.
c. Configure VLANs
i. Servers (20)
ii. Police Department (2)
iii. City Hall (1)
iv. SAN (100, 110)

1. Create two VLANs
d. Configure switch ports
i. Uplink ports that carry the Server, PD and CH VLANs
ii. SAN ports with SAN VLANs
iii. Management ports for the iLOs, SAN management, ESXi management interfaces on the Server VLAN iv. VM ports with the Server, PD and CH VLANs

2. Prepare servers
a. Update firmware using latest HPE SPP
b. Configure iLO
i. Add ATG Admin account
ii. Apply basic config, SNMP, etc.
c. Configure boot storage
i. 2x 480 GB SSDs configured as RAID-1

3. Install ESXi
a. Apply basic ESXi configuration
i. Hostname
ii. Host internal storage
iii. Host management IPs
b. Create user accounts
i. ATG Admin
ii. Auvik service account

1. Read only admin

2. Password should be same on both hosts
iii. Roar service account

1. Read only admin

2. Password should be same on both hosts
c. Configure network
i. Configure vSwitch for host management with 2 network ports ii. Create vSwtich for VMs with 4 network ports
Page: 8 of 15 Quote #021041 v7
Packet Pg. 127 Attachment: Alvarez Technology Group Quote (2565 : Resolution No. 2022-77 Quote with Alvarez Tech Group to Replace Servers at City Hall Services
Product Details Ext. Price
iii. Create vSwitch for vMotion with 2 network ports
iv. Create vSwitch for SAN with 2 network ports

4. Prepare SAN
a. Update SAN firmware
b. Apply basic config
i. SNMP, etc.
c. Configure storage network ports
d. Configure storage
i. Create two RAID-10 pools, assign one to each controller e. Configure ESXi storage to connect to the SAN 11
Phase #7
Configure Network

1. Create new firewall zones
a. Create the following zones
i. SERVER
ii. PD
iii. CH

2. Configure firewall rules
a. Block everything to the SERVER zone from the PD and CH zones by default b. Block everything between the PD and CH zones
c. Add rules to allow access to the domain controllers domain services and DHCP from both the PD and CH zones

3. Create a new VLAN sub-interface on the SonicWall for the servers a. VLAN ID: 20
b. Subnet: 192.168.20.0/24
c. Zone: SERVER

4. Create appropriate firewall rules to allow access to the domain controllers from both the City Hall and Police Department zones 5
Phase #8
Install Hardware

1. Deliver and install hardware in the Police Department server room

2. Install the server switches in the server rack

3. Install the new UPS units at the bottom of the rack
a. The Replibit appliance needs to be moved up to make room for the new UPS units

4. Mount the new servers and SAN

5. Wire in the server and SAN into the server switches

6. Connect the server switches to the core network switches in the wall rack

7. Power on both servers and the SAN

8. Confirm everything is online and accessible over the network 11 Phase #9
Configure vSphere

1. Create a virtual volume on the SAN for vSphere
a. Map this virtual volume to the ESXi hosts

2. Deploy a new vSphere virtual appliance

3. Configure vCenter
a. Create a new datacenter and cluster
i. COG-Datacenter
ii. COG-Cluster
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Product Details Ext. Price
b. Add both ESXi hosts to vCenter
c. Configure vSphere Update Manager
i. Create update baselines for ESXi 7 on HPE servers
ii. Apply any available updates to the ESXi hosts

4. Configure Storage
a. Create 4 virtual volumes
i. Domain Controllers
ii. Police Department
iii. City Hall
iv. ATG

5. Configure VM Networks
a. Create 3 VM port groups
i. Servers
ii. Police Department
iii. City Hall
b. Configure each port group with an appropriate VLAN for their respective networks 7 Phase #10
Build New VMs

1. Create 4 new VMs
a. Configure all VMs with VMXNET3 network adapters and a VMware Paravirtual storage controller b. Store each server in their respective volume
c. COG-DC-001
i. OS: Windows Server 2022
ii. vCPU: 2
iii. RAM: 4 GB
iv. Boot Disk: 90 GB
v. VM Port Group: Server
d. COG-DC-002
i. OS: Windows Server 2022
ii. vCPU: 2
iii. RAM: 4 GB
iv. Boot Disk: 90 GB
v. VM Port Group: Server
e. COG-PDSRV-001
i. OS: Windows Server 2022
ii. vCPU: 4
iii. RAM: 8 GB
iv. Boot Disk: 90 GB
v. Data Disk: 500 GB
vi. Bodycam Disk: 300 GB
vii. VM Port Group: Police Department
f. COG-CHSRV-001
i. OS: Windows Server 2019
ii. vCPU: 4
iii. RAM: 8 GB
iv. Boot Disk: 90 GB
v. Data Disk: 1250 GB
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vi. VM Port Group: City Hall

2. Install and configure Windows in each VM
a. Install Windows Server 2019 or 2022 depending on VM
b. Install VMware Tools
c. Install all available Windows updates
d. Assign each server a static IP in the Server VLAN
e. Install Automate agent
f. Join each server to the domain
g. Install Replibit backup agent on each server and enable backups

3. Deploy Auvik Collector virtual appliance
a. Place in the ATG storage volume
b. Assign a static IP in the SERVERS network 11
Phase #11
Configure Domain Controllers

1. Promote Domain Controllers
a. Install AD services on both COG-DC-001 and COG-DC-002 b. Promote COG-DC-001 and COG-DC-002 to domain controllers c. Transfer FSMO roles to COG-DC-001
d. Set NTP configuration on COG-DC-001
e. Move Automate probe to COG-DC-001
f. Update ADMX templates
i. Windows 10/11/Server
ii. Office 365
iii. OneDrive

2. Update Network
a. Update all devices with static IP addresses to use the new domain controllers for DNS b. Install DHCP on both new domain controllers
i. Configure DHCP in load balance mode on both DCs
ii. Configure DHCP with scopes for both the PD and City Hall networks iii. Use the new DCs for DNS
c. Create DHCP relay on the SonicWall to direct DHCP requests from the PD and City Hall networks to the new DCs d. Disable DHCP on COGDC01 9
Phase #12
Migrate Police Department Server

1. Configure Printing
a. Install Print Services on COG-PDSRV-001
b. Configure printers
i. Konica Minolta bizhub C658, 192.168.2.25
ii. Zebra ZTC GK420t, 192.168.2.130
c. Update Group Policy to deploy these new printers and remove the printers shared by PDSERVER i. Once the new printers have been deployed disable the printers on the old server and use Group Policy to remove the old printers

2. Create network shares on COG-PDSRV-001
a. Replicate network shares and permissions from old PD server

3. Data Migration
a. Configure robocopy sync task for initial data transfer b. Run periodic incremental to keep the data up to date before the cutover Page: 11 of 15 Quote #021041 v7
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Product Details Ext. Price

4. Data Cutover (After Hours)
a. Set the old file shares to read-only
b. Run a final delta copy to the new server
c. Assign PDSERVER a new IP address
d. Assign COG-PDSRV-001 the IP address of the old PDSERVER e. Update group policy to deploy the new files shares from COG-PDSRV-001 11 2 Phase #13
Migrate City Hall Server

1. Configure Printing
a. Install Print Services on COG-CHSRV-001
b. Configure Printers
i. HP Color LaserJet M452dn, 192.168.1.240
ii. Konica Minolta, 192.168.1.70
c. Update Group Policy to deploy these new printers and remove the printers shared by COGSERVER i. Once the new printers have been deployed disable the printers on the old server and use Group Policy to remove the old printers

2. Create Network Shares
a. Replicate network shares from COGSEVRER

3. Switch Folder Redirection to OneDrive
a. Update the Folder Redirection GPO to revert to the local PC when removed, give this a few days to apply before moving on
b. Create a new GPO for OneDrive
i. Configure automatic backup of known folders
ii. Do not link this GPO yet, that will happen after folder redirections have been set back to the local PC c. Remove the Folder Redirection GPO, go to each users PC and make sure it gets the updated GPO, log out then log back in to revert the folder redirections to the local PC, this may require updating the registry to force the folder redirections back to the local PC
d. After each users files have been redirected back to the local PC have each user login to OneDrive and make sure OneDrive known folder backup is enabled

4. Data Migration
a. Configure robocopy sync task for initial data transfer b. Run periodic incremental to keep the data up to date before the cutover

5. Data Cutover (After Hours)
a. Set the old file shares to read-only
b. Run a final delta copy to the new server
c. Update group policy to deploy the new files shares from COG-CHSRV-001

6. Migrate FundBalance
a. Work with Tyler Tech support to migrate FundBalance
b. They will do most of the work, we need to give them access to the server and assist them with updating the software on the workstations 27 2
Phase #14
Retire Old Servers

1. Demote COGDC01 from Domain Controller

2. Remove COGDC01, PDSERVER and COGSERVER from the domain

3. Shutdown all VMs on old ESXi host

4. Shutdown old ESXi host

5. Remove the old ESXi host from the server rack
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Product Details Ext. Price

6. Cleanup leftover cables from this old server from the rack 8 Documentation Update relevant documentation 8
Troubleshooting Troubleshoot any potential issue with the migration, with a focus on the PD data transfer and the connection to the server from the patrol cars 8
Subtotal: $39,060.00
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Packet Pg. 132 Attachment: Alvarez Technology Group Quote (2565 : Resolution No. 2022-77 Quote with Alvarez Tech Group to Replace Servers at City Hall Network Upgrade, Server Room Cleanup, and Server Project Prepared by: Prepared for: Quote Information:

Alvarez Technology Group City of Gonzales Quote #: 021041 David Brownfield
831-753-7677
[email protected]
109 Fourth Street
Gonzales, CA 93926
Patrick Dobbins
(831) 675-5000
[email protected]
Version: 7
Delivery Date: 09/30/2022
Expiration Date: 10/31/2022
Quote Summary
Description Amount
SonicWALL Firewall Upgrade $2,266.24
Core Network Switches $19,824.83
Access Point for PD $780.40
Cables and Accessories $810.02
Server Hardware $48,359.20
Software $4,852.96
Services $39,060.00
Subtotal: $115,953.65
Estimated Shipping: $250.00
Estimated Tax: $6,728.20
Total: $122,931.85
Payment Options
Description Payments Interval Amount
Payment Options
Deposit 50% 1 One-Time $61,465.92
Government/Localities; Purchase Order for quoted amount is due upon acceptance of quote plus 50% Deposit. Prices subject to change, but are typically valid for 30 days, dependent upon manufacturer availability. Prices based upon total purchase, and unless otherwise noted, freight charges will be added.

Note: A 3.4% service fee will be added to payments made by credit card.

Warranty Disclaimer: Products are covered by manufacturer's limited warranty, typically 1 year. We specifically disclaim any and all Page: 14 of 15 Quote #021041 v7
Packet Pg. 133 Attachment: Alvarez Technology Group Quote (2565 : Resolution No. 2022-77 Quote with Alvarez Tech Group to Replace Servers at City Hall warranties, expressed or implied and are not liable for any loss of profits, business, goodwill, data, interruption of business not for incidental or consequential merchantability or fitness of purpose, damages related to this agreement. Unopened product may be returned within 15 days of sales and may be subject to a 15% restocking fee. Opened products cannot be returned.

Alvarez Technology Group City of Gonzales
Signature:

Name: David Brownfield
Title: Business Technology Advisor
Date: 09/30/2022
Signature:

Name: Patrick Dobbins
Date:

Page: 15 of 15 Quote #021041 v7
Packet Pg. 134 Attachment: Alvarez Technology Group Quote (2565 : Resolution No. 2022-77 Quote with Alvarez Tech Group to Replace Servers at City Hall City of Gonzales

PUBLIC WORKS / CITY ENGINEER DEPARTMENT

STAFF REPORT
TO: Honorable Mayor Rios and City Council
DATE: November 7, 2022
FROM: Patrick Dobbins, Acting City Manager
THROUGH: Carmen Gil, Interim City Manager
SUBJECT: Resolution No. 2022-78 Accept $500,000 in Grant Funding from the California Public Utilities Commission's "Local Agency Technical Assistance Program"

RECOMMENDATION
It is recommended that the City Council adopt Resolution No. 2022-78, A Resolution of the City Council of the City of Gonzales Accepting $500,000 in Grant Funding from the California Public Utilities Commission’s “Local Agency Technical Assistance Program,” and Execute A Memorandum of Understanding with Golden State Connect Joint Powers Authority to Support the City’s Involvement in the South Salinas Valley Broadband Authority.

BACKGROUND
At your May 16, 2022 Meeting, the City Council approved joining the South Salinas Valley Broadband Joint Powers Authority (SSVBA) with the cities of Soledad, Greenfield and King City and the County of Monterey to work together to improve internet access in the region for residents and businesses.

The SSVBA JPA was formed on May 27, 2022 and its Board of Directors is comprised of a Council member from each city and the District 5 County Supervisor. Staff with the Monterey Bay Economic Partnership (MBEP) provides Executive Director services and Gonzales City staff have provided support services including preparing a Request for Qualifications for Legal Counsel Services that was issued on October 12, 2022.

REVIEW AND ANALYSIS
Monterey County is a member of the Golden State Connect Joint Powers Authority (GSCA), which was established to support and assist rural counties with the advancement of broadband internet service. With support from MBEP and the GSCA, each of the four cities and the County of Monterey submitted grant AGENDA
ITEM
14 Packet Pg. 135
applications to the California Public Utilities Commission (PUC) under their Local Agency Technical Assistance (LATA) program. In mid-October, each agency was awarded a $500,000 LATA grant for a total of $2.5M.

There are two actions needed to obtain and use the LATA grant funds:

1. As indicated in the October 17, 2022 grant award letter from the PUC, the City needs to submit a Consent Form and Agency Tax Payer ID Form to receive the grant funding.

2. And each agency needs to execute the attached Memorandum of Understanding with the GSCA for grant management and project development services. GSCA will contract with a professional network design firm for the development of internet designs, oversee development of work product, manage the grant cash flow, and provide required grant reports to the SSVBA agencies for timely submittal and reimbursement.

Staff recommends that the Council accept the $500,000 in grant funding from the California Public Utilities Commission’s “Local Agency Technical Assistance Program” and Execute a Memorandum of Understanding with the Golden State Connect Joint Powers Authority.

Explain Recommendation and How it Supports the Vision
Gonzales will continue to be a safe, clean, family-friendly community, diverse in its heritage, and committed to working collaboratively to preserve and retain its small-town charm.

Explain: Participating in the Broadband JPA supports the City’s Vision because it will allow the city to partner with the rest of South County cities, to develop and implement a Broadband Network that will provide the necessary and affordable internet and broadband needed by our residents and businesses.

Explain how the Recommendation Directly Implements the Mission The City Council and Staff of the City of Gonzales will realize our Vision by providing the leadership, commitment, and resources necessary to provide excellent services that enhance the quality of life of our diverse community.

Explain: Participating in the creation of a Broadband JPA supports the Mission because it would allow the city to repurpose existing funds to enhance the quality of life for our diverse community.

City services will be delivered in a cost-effective, respectful, and friendly manner to insure the safety and well-being of the residents and the promotion of business, recreational, housing and employment opportunities in an environmentally sustainable manner.

Explain: Please see Vision and Mission above.

Strong fiscal policies allow us to provide appropriate infrastructure for:
• Public Safety X Yes No N/A
• Housing X Yes No N/A
• Recreation X Yes No N/A
• Environment X Yes No N/A
• Education X Yes No N/A
Packet Pg. 136
Explain: Please see Vision and Mission above.

ALTERNATIVES
The Council could decide to not accept this grant funding.

BUDGET IMPACT
Accepting this grant funding will provide significant funding to begin the process for improving internet service in the South Salinas Valley.

CONCLUSION
It is recommended that the City Council adopt Resolution No. 2022-78, A Resolution of the City Council of the City of Gonzales Accepting $500,000 in Grant Funding from the California Public Utilities Commission’s “Local Agency Technical Assistance Program,” and Execute A Memorandum of Understanding with Golden State Connect Joint Powers Authority to Support the City’s Involvement in the South Salinas Valley Broadband Authority.

Attachments:

1. Resolution No.2022-78

2. Oct. 17, 2022 Letter form the Public Utilites Commission Announcing Grant Award

3. Memorandum of Understanding with the Golden State Connect Joint Powers Authority Packet Pg. 137
RESOLUTION NO. 2022-78

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GONZALES ACCEPTING $500,000 IN GRANT FUNDING FROM THE CALIFORNIA PUBLIC UTILITIES COMMISSION’S “LOCAL AGENCY TECHNICAL ASSISTANCE PROGRAM”

AND EXECUTE A MEMORANDUM OF UNDERSTANDING WITH GOLDEN STATE CONNECT JOINT POWERS AUTHORITY TO SUPPORT THE CITY’S INVOLVEMENT IN

THE SOUTH SALINAS VALLEY BROADBAND AUTHORITY
WHEREAS, at the May 16, 2022 Meeting, the City Council approved joining the South Salinas Valley Broadband Joint Powers Authority (SSVBA) with the cities of Soledad, Greenfield and King City and the County of Monterey to work together to improve internet access in the region for residents and businesses; and
WHEREAS, the SSVBA JPA was formed on May 27, 2022 and its Board of Directors is comprised of a Council member from each city and the District 5 County Supervisor; and
WHEREAS, Monterey County is a member of the Golden State Connect Joint Powers Authority (GSCA), which was established to assist rural counties with the advancement of broadband internet service.

WHEREAS, with support from GSCA, each of the four cities and the County of Monterey submitted grant applications to the California Public Utilities Commission under their Local Agency Technical Assistance program; and
WHEREAS, on October 17, 2022 the city received funding approval of a $500,000 grant from the California Public Utilities Commission’s “Local Agency Technical Assistance Program”; and
NOW THEREFORE, BE IT HEREBY RESOLVED by the City Council of the City of Gonzales Accepts the $500,000 Grant Funding from the California Public Utilities Commission’s “Local Agency Technical Assistance Program” and Authorizes the Interim City Manager to Execute a Memorandum of Understanding with the Golden State Connect Joint Powers Authority to support the Improvement of Internet Broadband Service Associated with the city’s involvement in the South Salinas Valley Broadband Authority.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Gonzales duly held on the 7
th day of November 2022, by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:
_______________________________
Jose L. Rios, The Honorable Mayor
ATTEST:
____________________________
Mary Villegas, Deputy City Clerk
Packet Pg. 138 Attachment: Resolution No.2022-78 (2567 : Resolution No. 2022-78 Accept $500,000 in Grant Frunding from the California Public Utilities) October 17, 2022
Carman Gil
[email protected]
City of Gonzales
Dear Carman Gil,
Congratulations! The California Public Utilities Commission is pleased to inform you that the City of Gonzales’ application for Local Agency Technical Assistance grant funding for City of Gonzales Broadband Network Design project in the amount of up to $500,000.00 has been approved.

Pursuant to Decision (D.) 22-02-026, Staff is authorized to approve applications that meet all the criteria for Ministerial Review. Your application was received on August 29, 2022 and was posted on the CPUC’s Local Agency Technical Assistance webpage. Staff reviewed your application and determined that your application is eligible for a grant and meets eligibility criteria for Ministerial Review.

The award is predicated on the City of Gonzales’ agreement to provide technical assistance as detailed in its application. In its application, the City of Gonzales agreed to comply with the specified Ministerial Review criteria as well as to fulfill all requirements, guidelines, and conditions associated with a grant of Local Agency Technical Assistance funds as specified in D.22-02-026 including but not limited to execution and performance, payment, reporting and award acceptance requirements listed in Attachments 1 and 2 of this letter. Please sign and submit the following: 1. A Consent Form binding your organization to the terms of the grant and 2. A State of California Government Agency Tax Payer ID Form for tax reporting purposes. You must submit these documents within 30 days of the date of this letter. If you do not, this award is void.

Thank you for your application and please direct any questions to Brewster Fong ([email protected]). and/or refer to the Grantee Administrative Manual, available at https://bit.ly/CPUCLATA.

We appreciate your efforts to provide service to our fellow Californians.

Sincerely,
Robert Osborn
Director
Communications Division
Packet Pg. 139 Attachment: Oct. 17, 2022 Letter form the Public Utilites Commission Announcing Grant Award (2567 : Resolution No. 2022-78 Accept $500,000 2 ATTACHMENT 1
Requirements
The grant award is predicated on the City of Gonzales’ agreement to provide technical assistance as detailed in its application. In its application, the City of Gonzales agreed and attested to comply with the specified Ministerial Review criteria as well as fulfilling all requirements guidelines, and conditions associated with a grant of Local Agency Technical Assistance funds as specified in D.22-02-026, including but not limited to execution and performance, payment, reporting and award acceptance requirements. Key requirements of Local Agency Technical grant include, among others:
• All costs are related to the development of broadband network deployment projects to benefit unserved or underserved Californians. These projects may include, but are not limited to, the costs of joint powers authority formation, environmental studies, network design, and engineering study expenses.
• Grant may not exceed $500,000 per local agency, per fiscal year • A signed affidavit agreeing to comply with the terms, conditions and requirements of the grant and submits to the jurisdiction of the Commission with respect to the disbursement and administration of the grant as well as applicable state and federal rules concerning broadband services.
• Grantee must sign a Consent Form agreeing to the terms stated in the award letter as well as all Local Agency Technical Assistance Rules and Requirements, Guidelines and Application Materials in D.22-06-026.
• Grantee must complete the reimbursable work product within 24 months. • Grantee must provide Staff a copy of the final reimbursable work product.

Reporting
The grant award is contingent upon fulfilling the reporting requirements per D.22-06-026, Attachment

1. SB 156 requires grantees to fulfill the monthly reporting requirements set forth in Public Utilities Code section 281(l)(1) if they are using a licensed contractor or subcontractor* to undertake a contract or subcontract in excess of twenty-five thousand dollars ($25,000). The Commission is required to post that information on its website. Specifically, SB 156 requires the following to be reported to the Commission on a monthly basis:
• The name and contractor’s license number of each licensed contractor and subcontractor undertaking a contract or subcontract in excess of twenty-five thousand dollars ($25,000) to perform work on a project funded or financed pursuant to this section. • The location where a contractor or subcontractor described in subparagraph (A) will be performing that work.
• The anticipated dates when that work will be performed. *Licensed contractor or subcontractor means any contractor that holds a California state license through the contractor’s state license board (https://www.cslb.ca.gov/).

Post-completion
Upon completion of the reimbursable work product and before final payment, Grantees must:
• Provide a signed completion form stating the technical assistance work has been completed suitable to be posted on the Commission’s webpage. The signed completion form must be provided prior to final payment and must include and a short summary of the Packet Pg. 140 Attachment: Oct. 17, 2022 Letter form the Public Utilites Commission Announcing Grant Award (2567 : Resolution No. 2022-78 Accept $500,000 3 reimbursable work product(s) performed under the contract, including demonstration that the reimbursable work product(s) identify broadband infrastructure deployment projects that will help achieve the CASF deployment goal, and identification of the area(s) where the applicant intends to deploy broadband based on the reimbursable work product(s). • Provide a copy of each reimbursable work product’s final report(s), plans, studies, etc. produced under the contract.

Payment
Payment will be made directly to the local agency as the grant recipient. Local agency grantees may request partial reimbursement if they complete one or more of the approved reimbursable work products prior to completion of other reimbursable work products approved in the same grant authorization. Payment will be based upon receipt and approval of an invoice(s) submitted by the local agency showing the expenditures incurred for the reimbursable work product, along with the reimbursable work product final report/study/joint powers agreement, etc., and the completion reporting required above. The invoice(s) must be supported by documentation including but not limited to the actual cost of labor and any other expense that will be recovered by the grant.

To the extent that any portion of an award was used to reimburse a local agency for administrative costs associated with securing or completing a reimbursable work product, the local agency must submit an itemized accounting of such costs, demonstrating the total requested for reimbursement does not exceed 15 percent of the total authorized award. If any portion of reimbursement is found to be out of compliance, grantees will be responsible for refunding any disallowed amount along with appropriate interest rates determined in accordance with applicable Commission decisions. Grantees are required to maintain records such as files, invoices, and other related documentation for five years after final payment. Grantees shall make these records and invoices available to the Commission upon request and agree that these records are subject to a financial audit by the Commission at any time within five years after the final payment made to a grantee.

Execution and Performance
The City of Gonzalesmust complete the project within the 24-month timeframe in accordance with the terms of approval granted by the Commission. If the Grantee is unable to complete project within the 24-month timeframe, it must notify the Commission or Director of Communications Division as soon as it becomes aware of this prospect. The Commission may reduce or withhold payment for failure to satisfy this requirement. In the event that the Grantee or contractor fails to complete the work in accordance with the approval granted by the Commission, and as described in its application and contract, the Grantee must reimburse some or all of the funds it has received.

The City of Gonzalesmust sign and submit the linked Consent Form agreeing to the terms of the award within 30 calendar days from the date of this letter. Failure to submit the Consent Form within the timeframe required, the CPUC will deem the grant or award null and void.

The City of Gonzalesmust communicate in writing to the Communications Division’s Director regarding any changes to the substantive terms and conditions underlying the Commission’s approval of the grant (such as changes to a reimbursable work product contract, work plan or budget) at least 30 days before the anticipated. Substantive changes may require approval by either the Communications Division Director or by Commission Resolution before becoming effective.

Packet Pg. 141 Attachment: Oct. 17, 2022 Letter form the Public Utilites Commission Announcing Grant Award (2567 : Resolution No. 2022-78 Accept $500,000 4 The Commission has the right to conduct any necessary audit, verification, and discovery for work proposed or completed under the technical assistance to ensure that funds are spent in accordance with Commission rules and with the terms of approval by the Commission.

Attachment 2
Local Agency Broadband Technical Assistance
Reporting Requirements and Guidelines
Version October 2022
The Local Agency Technical Assistance program provides grants for eligible pre-construction work which facilitates the construction of broadband network projects. When the California Public Utilities Commission (CPUC) established the technical assistance grant program, the program was funded with American Rescue Plan Act monies administered by the U.S. Treasury. The source of technical assistance funding has changed. This guidance outlines grantee reporting.

The Commission issued Decision (D.) 22-02-026 establishing program requirements for the Local Agency Technical Assistance Grant Program.

Grantees must file quarterly progress reports to the Commission with the below information.

Narrative Project Information

1.1 The counties, cities and census designated places where households, businesses, and community anchor institutions are planned to be served by the broadband project.

1.2 Confirmation that the technical assistance is designed to support projects that, upon completion, reliably meet or exceed symmetrical 100 Mbps download and upload speeds.

1.3 Statement of intention about the pricing plans for projects that the technical assistance will support, such as offering of affordable plan or low-income plan subsidized with other funding (ACP).

1.4 Information on broadband need in the project area.

1.5 Statement describing the community benefits of broadband technical assistance.

Detailed Project Information

2.1 Individual work products granted by the program.
o Dollars/hours expended per task/work product.

2.2 Estimated construction start date (month/year).

2.3 Estimated construction completion date (month/year).

2.4 Estimated initiation of operations date (month/year).

2.5 Planned project technology type(s):
o Fiber
o Coaxial Cable
o Terrestrial Fixed Wireless
o Other (specify)

2.6 Estimated total miles of fiber to be deployed.

2.7 Planned number of locations to be served, broken out by type:

Packet Pg. 142 Attachment: Oct. 17, 2022 Letter form the Public Utilites Commission Announcing Grant Award (2567 : Resolution No. 2022-78 Accept $500,000 5 o Residential locations
o Business connections
o Community anchor institutions

2.8 Planned non-promotional prices including associated fees, speed tiers, and data allowance for each speed tier.

2.9 Other data on broadband need, by location.

Submission
To assist grantees with the filing of quarterly progress reports to the Commission, a sample of the reporting requirements is found in Attachment A of this document.

Planned project information listed in Attachment A should be submitted on a quarterly basis to the Commission’s email at [email protected]. Grantees need to include in the email subject line:

1. Application Name

2. Project Name

3. The Reporting Quarter/Month
Updated quarterly project submissions are required to be sent by the due dates shown below.

Grantees are responsible for contacting the Commission at [email protected], if the information cannot be submitted on time.

Reporting Period Project Information Due to CPUC
October 1 – December 31, 2022 January 2, 2023
January 1 – March 31, 2023 April 1, 2023
April 1 – June 30, 2023 July 1, 2023
July 1 – September 30, 2023 October 1, 2023
October 1 – December 31, 2023 January 2, 2024
January 1 – March 31, 2024 April 1, 2024
April 1 – June 30, 2024 July 1, 2024
July 1 – September 30, 2024 October 1, 2024
October 1 – December 31, 2024 January 2, 2025
January 1 – March 31, 2025 April 1, 2025
April 1 – June 30, 2025 July 1, 2025
July 1 – September 30, 2025 October 1, 2025
October 1 – December 31, 2025 January 2, 2026
January 1 – March 31, 2026 April 1, 2026
April 1 – June 30, 2026 July 1, 2026
July 1 – September 30, 2026 October 1, 2026
October 1 – December 31, 2026 February 1, 2027
Additional Information
Reporting requirements and guidelines are subject to change, and CPUC or the Commission may define additional requirements on CPUC’s website.

Packet Pg. 143 Attachment: Oct. 17, 2022 Letter form the Public Utilites Commission Announcing Grant Award (2567 : Resolution No. 2022-78 Accept $500,000 6 These requirements, in spreadsheet format, are available at: https://www.cpuc.ca.gov/-/media/cpucwebsite/divisions/communications-division/documents/broadband-implementation-forcalifornia/technical-assistance-reporting-requirements-oct-2022.pdf Packet Pg. 144 Attachment: Oct. 17, 2022 Letter form the Public Utilites Commission Announcing Grant Award (2567 : Resolution No. 2022-78 Accept $500,000 California Public Utilities Commission
Local Agency Technical Assistance Program

CONSENT FORM
Acknowledgement and Acceptance of Terms
Applicant Name: _________________________________________________________ Key Project Contact: ______________________________________________________ The Grantee identified above acknowledges receipt of the California Public Utilities Commission Resolution T-__________ or Award Letter Dated__________ and agrees to comply with all grant terms, conditions, and requirements set forth in the Resolution or Approval Letter including those in the Local Agency Technical Assistance Rules.

Undersigned representative of ____________________________________ [Name of Grantee] is duly authorized to execute this Consent Form on behalf of the Grantee and to bind the Grantee to the terms, conditions, and requirements set forth in California Public Utilities Commission Resolution T-_____________ or Award Letter.

Dated this ______ day of ______________, 20___.

Signature of Local Agency/Tribe:
_______________________________________________________________________ Title____________________________________________________________________ Printed Name____________________________________________________________ ________________________________________________________________________ Organization or Name of Local Agency or Tribe:
________________________________________________________________________ Business Address (include street address, suite/apt. number, city, state, and ZIP Code):
_______________________________________________________________________ Telephone Number: ______________________________________________________ Email Address: ___________________________________________________________ Packet Pg. 145 Attachment: Oct. 17, 2022 Letter form the Public Utilites Commission Announcing Grant Award (2567 : Resolution No. 2022-78 Accept $500,000 1 MEMORANDUM OF UNDERSTANDING

BETWEEN

GOLDEN STATE CONNECT AUTHORITY

AND CITY OF GONZALES REGARDING

IMPLEMENTATION OF LOCAL AGENCY TECHNICAL ASSISTANCE GRANT THIS MEMORANDUM OF UNDERSTANDING (“MOU”) is dated November 7, 2022 and made between GOLDEN STATE CONNECT AUTHORITY (“GSCA”) and CITY OF GONZALES (“City”). This MOU is made in reference to the following facts:

RECITALS:
(a) GSCA is a joint powers authority organized and existing under Chapter 5 (commencing with Section 6500) of Division 7 of Title 1 of the Government Code.
(b) Under that certain Golden State Connect Authority Joint Exercise of Powers Agreement, GSCA is authorized to establish and operate programs and projects to facilitate the provision and expansion of broadband internet access service in rural communities, and to acquire, construct, improve, and maintain broadband infrastructure and operate broadband internet access service. (c) Under Section 4.d of the GSCA JPA, any public agency that is authorized to provide, permit, or facilitate broadband internet access service or related telecommunications services may become a Participating Entity in GSCA upon approval and adoption of a participation agreement in the form prescribed by GSCA.
(d) City is a political subdivision of the State of California located within Monterey County, a full Member of GSCA. City is authorized to establish, purchase, and operate public works to furnish its inhabitants with means of communication, including broadband Internet access services, under California Constitution, article XI, section 9 and Public Utilities Code sections 10001 et seq. (e) City is applying for grant funding from the California Public Utilities Commission's Local Agency Technical Assistance program. If approved, this grant funding will cover the cost of preparing conceptual network design and cost estimation, refined high-level design and foundational planning, and lowlevel design and engineering for portions of a proposed open access broadband internet access network serving certain areas within City's boundaries.
(f) In the event that City is awarded a grant under the Local Agency Technical Assistance program, GSCA desires to assist City in implementing the grant by undertaking responsibility for performance of the grant-funded work, as set forth herein.
(g) Under the Joint Exercise of Powers Act (Gov. Code, §§ 6500 et seq.), GSCA and City (collectively, the “Parties”) are authorized to enter into an agreement to jointly exercise any power common to both entities.

THEREFORE, THE PARTIES SHALL JOINTLY EXERCISE THEIR COMMON POWER AS FOLLOWS:

Packet Pg. 146 Attachment: Memorandum of Understanding with the Golden State Connect Joint Powers Authority (2567 : Resolution No. 2022-78 Accept 2 1. Recitals Incorporated. The above recitals are true and correct and are hereby incorporated into this MOU.

2. Authority. This MOU is authorized by Government Code sections 6500 et seq., 26231, and 53703. This MOU shall constitute a participation agreement for purposes of Section 4.d of the GSCA JPA.

3. No Separate Entity. This MOU does not create an agency or entity that is separate from the parties to the agreement.

4. Responsibilities of City. City shall do the following:
a. Submit a timely application for grant funding from the California Public Utilities Commission's Local Agency Technical Assistance program, consistent with the scope of work set forth in the proposed Agreement for Professional Services and Memorandum of Understanding between Golden State Connect Authority and Utah Telecommunication Open Infrastructure Agency Regarding Engineering Management Services, collectively attached hereto as Attachment 1, and the Local Agency Technical Assistance Application Budget Summary, attached hereto as Attachment 2.
b. In the event the application is approved, submit all documentation necessary to accept and receive the grant funds, with the assistance of GSCA as set forth in Section 5.
c. Submit timely payment requests to the California Public Utilities Commission, in accordance with the approved grant, upon receipt of invoices from GSCA.
d. Upon receiving payment(s) from the California Public Utilities Commission under the grant, compensate GSCA as set forth in Section 6. e. Timely make all reports to the California Public Utilities Commission required under the grant, with the assistance of GSCA as set forth in Section

5. 5. Responsibilities of GSCA. GSCA shall do the following:
a. In the event the grant application is approved, promptly enter into an Agreement for Professional Services and a Memorandum of Understanding between Golden State Connect Authority and Utah Telecommunication Open Infrastructure Agency Regarding Engineering Management Services in substantially the forms attached hereto as Attachment 1. b. Administer and oversee the performance of services under the foregoing agreements to ensure completion of the scope of work set forth therein in accordance with the terms of the approved grant. c. Compensate the contractors under the foregoing agreements in accordance with the terms of those agreements and the approved grant, and submit timely invoices for reimbursement to City.
d. Submit timely invoices to City for GSCA’s administrative staff costs in accordance with Section 6 and the approved grant.

Packet Pg. 147 Attachment: Memorandum of Understanding with the Golden State Connect Joint Powers Authority (2567 : Resolution No. 2022-78 Accept 3 e. Assist the City in preparing and submitting any documentation necessary to accept and receive the grant funds, and in making any necessary reports and payment requests to the California Public Utilities Commission in accordance with the terms of the grant.
f. Have full responsibility for performance of the grant-funded work and compliance with the terms of the approved grant, except as otherwise expressly set forth herein.

6. Fiscal Provisions. City shall make payment to GSCA from Local Agency Technical Assistance grant funds received by the City for services provided hereunder, as follows.
a. City shall reimburse GSCA for all amounts paid to the contractors under the Agreement for Professional Services and the Memorandum of Understanding between Golden State Connect Authority and Utah Telecommunication Open Infrastructure Agency Regarding Engineering Management Services.
b. City shall further reimburse GSCA for all costs incurred for GSCA staff to perform the services set forth in Section 5, at GSCA's actual cost, including indirect costs allowable under the uniform cost principles promulgated by the United States Office of Management and Budget, not to exceed $15,000. c. GSCA will submit invoices to City for the foregoing amounts in the time and manner consistent with the approved grant.
d. The maximum amount payable to GSCA under this MOU shall not exceed $475,000, or ninety-five percent (95%) of the grant amount awarded under the California Public Utilities Commission's Local Agency Technical Assistance program, whichever is less.

7. Term. This Agreement shall commence upon award of funding for the proposed work under the Local Agency Technical Assistance program, and terminate upon completion of, and final payment for, all services set forth in this MOU. If the Local Agency Technical Assistance grant application submitted by GSFA is not approved, this MOU shall be of no further force or effect.

8. Compliance with Law. GSCA and City shall perform all functions related to the services or activities described herein in accordance with all applicable federal, state, and local laws, ordinances, regulations, and rules, and in accordance with the terms of the aforementioned grant.

9. Independent Contractor. GSCA shall, during the entire term of this MOU, be construed to be an independent contractor and nothing in this MOU is intended nor shall be construed to create an employer-employee relationship, a joint venture relationship, or to allow City to exercise discretion or control over the professional manner in which GSCA performs the services which are the subject matter of this contract. GSCA staff performing services under this MOU not be deemed employees of City for any purpose.

10. Indemnification. In lieu of and notwithstanding the pro rata risk allocation which might otherwise be imposed between the parties hereto pursuant to Packet Pg. 148 Attachment: Memorandum of Understanding with the Golden State Connect Joint Powers Authority (2567 : Resolution No. 2022-78 Accept 4 Government Code section 895.6, the parties agree that all losses or liabilities incurred by a party shall not be shared pro rata but instead the parties agree, pursuant to Government Code section 895.4, as follows:
a. GSCA shall hold harmless, defend, and indemnify City, its agents, officers, and employees, against all claims, suits, actions, costs, expenses (including but not limited to reasonable attorney's fees, expert fees, litigation costs, and investigation costs), damages, judgments or decrees by reason of any person’s or persons’ bodily injury, including death, or property (including property of City) being damaged by the negligent acts, willful acts, or errors or omissions of GSCA, or any person employed by or under GSCA in any capacity, during the provision of services provided for herein, except when the injury or loss is caused by the sole negligence or intentional wrongdoing of City.
b. City shall hold harmless, defend, and indemnify GSCA, its agents, officers, and employees, against all claims, suits, actions, costs, expenses (including but not limited to reasonable attorney's fees, expert fees, litigation costs, and investigation costs), damages, judgments or decrees by reason of any person’s or persons’ bodily injury, including death, or property (including property of GSCA) being damaged by the negligent acts, willful acts, or errors or omissions of City, or any person employed by or under City in any capacity, during the provision of services provided for herein, except when the injury or loss is caused by the sole negligence or intentional wrongdoing of GSCA.

11. Insurance. GSCA and City shall each secure and maintain in full force and effect during the full term of this agreement commercial general liability insurance or participation in a self-insurance program with limits of liability of not less than $1 million combined single limit bodily injury and property damage. Policies shall be written by carriers reasonably satisfactory to each party. On request, a certificate evidencing the insurance requirements of this paragraph shall be provided.

12. No Third Party Beneficiary. Nothing in this MOU shall be construed to create any rights of any kind or nature in any other party not a named party to this MOU.

13. Authorization. Each party executing this MOU and each person executing this MOU in any representative capacity, hereby fully and completely warrants to all other parties that he or she has full and complete authority to bind the person or entity on whose behalf the signing party is purporting to act.

14. Entire Agreement/Amendments. This MOU supersedes all previous agreements or understandings and constitutes the entire understanding between the parties with respect to the above referenced services, terms of compensation, and otherwise. This MOU shall not be amended, except in a writing that is executed by authorized representatives of both parties.

15. Governing Law and Venue. This agreement shall be deemed to be made in and shall be governed by and construed in accordance with the laws of the State of California (excepting any conflict of laws provisions which would serve Packet Pg. 149 Attachment: Memorandum of Understanding with the Golden State Connect Joint Powers Authority (2567 : Resolution No. 2022-78 Accept 5 to defeat application of California substantive law). Venue for any action arising from this agreement shall be in Sacramento County, California.

16. Notices. Any notice required to be given pursuant to the terms and provisions of this MOU shall be in writing and shall be sent first class mail to the following addresses:

GSCA: Golden State Connect Authority
Attn: Executive Director
1215 K Street, Suite 1650
Sacramento, CA 95814
City: City of Gonzales
Attn: City Clerk
PO Box 647
Gonzales, CA 93926
IN WITNESS WHEREOF, GSCA and City have executed this Memorandum of Understanding on the day and year set forth below.

Date: ____________ GOLDEN STATE CONNECT AUTHORITY
By:

Executive Director
Date: ____________ CITY OF GONZALES
By:

Carmen Gil, Interim City Manager
Packet Pg. 150 Attachment: Memorandum of Understanding with the Golden State Connect Joint Powers Authority (2567 : Resolution No. 2022-78 Accept 6 ATTACHMENT 1
[INSERT DRAFTS OF DESIGN PROFESSIONAL AGREEMENT
AND UTOPIA MOU]
Packet Pg. 151 Attachment: Memorandum of Understanding with the Golden State Connect Joint Powers Authority (2567 : Resolution No. 2022-78 Accept 7 ATTACHMENT 2
[INSERT BUDGET SUMMARY FROM GRANT APPLICATION]
Packet Pg. 152 Attachment: Memorandum of Understanding with the Golden State Connect Joint Powers Authority (2567 : Resolution No. 2022-78 Accept