City of Gonzales
PUBLIC WORKS / CITY ENGINEER DEPARTMENT
STAFF REPORT
TO: Honorable Mayor Rios and City Council
DATE: November 7, 2022
FROM: Patrick Dobbins, Acting City Manager
THROUGH: Carmen Gil, Interim City Manager
SUBJECT: Resolution No. 2022-77 Quote with Alvarez Tech Group to Replace Servers at City Hall and Police Station
RECOMMENDATION
It is recommended that the City Council Adopt Resolution No. 2022-77, A Resolution of the City Council of the City of Gonzales Authorizing Execution of a Quote from Alvarez Technology Group to Replace the Computer Servers for City Hall and Police Station in the Not-to-Exceed $135,000, which includes a contingency budget of $12,068; and amend the FY 2022-2023 City Budget per the budget impact section of the staff report.
BACKGROUND
The City’s computer network is comprised of computers, internet cabling, switches, and a server with the ability to access the internet. The server is the central repository, and the local area network connects the individual computers to resources like internet access, disk space, printer access and to other computers in the network.
The City’s network servers for City Hall and the administrative functions for the Police Station were installed in 2016 and according to Alvarez Technology Group will no longer receive important updates from Microsoft and therefore can’t be supported by Alvarez Technology Group.
The computer hardware has been pieced together for many years and may begin to require additional support. That is why Alvarez Technology Group recommends upgrading the network hardware, cleaning up the server room to identify what is there, and upgrading the servers. The benefits of this project include being able to continue receiving very important Microsoft patches that will help keep the city computer network safe and secure.
AGENDA
ITEM
13 REVIEW & ANALYSIS
Staff received and reviewed a quote from Alvarez Technology Group to replace the servers for City Hall and the Police Station along with related upgrades (firewall upgrade, access points, and software). Staff met with Alvarez staff and discussed this significant project and Alvarez staff revised their quote (copy attached to this report).
If approved, Alvarez staff will order the equipment and materials and with the installation to take place when City offices are closed between Christmas and New Year’s.
This work will be funded with a combination of City funds as outlined in the below Budget Impact section of this report.
How Recommendation Supports the Vision
Gonzales will continue to be a safe, clean, family-friendly community, diverse in its heritage, and committed to working collaboratively to preserve and retain its small-town charm.
Explain: Replacing the network servers will allow City staff to continue to provide the excellent service to Gonzales residents and businesses.
Explain how the Recommendation Directly Implements the Mission The City Council and Staff of the City of Gonzales will realize our Vision by providing the leadership, commitment and resources necessary to provide excellent services that enhance the quality of life of our diverse community. X Yes ____ No____ N/A
Explain: See above Vision explanation.
City services will be delivered in a cost-effective, respectful and friendly manner to insure the safety and well-being of the residents and the promotion of business, recreational, housing and employment opportunities in an environmentally sustainable manner. X Yes ____No ____ N/A Explain: See above Vision explanation.
Strong fiscal policies allow us to provide appropriate infrastructure for:
• Public Safety Yes X No N/A
• Housing X Yes No N/A
• Recreation Yes X No N/A
• Environment X Yes No N/A
• Education Yes X No N/A
ALTERNATIVES
The replacement of the computer servers and associated work can be delayed a few months, but the servers must be replaced by next October after which they will no longer receive important updates from Microsoft and can’t be supported by Alvarez Technology Group.
BUDGET IMPACT
Staff recommends paying for the replacement of the computer servers with the following Funds:
Fund / Budget Unit Fund No./Dept/Account Amount
General Fund 100-000-6245 $30,000
Water Enterprise 520-000-6245 $27,000
Sewer Enterprise 530-000-6245 $27,000
Solid Waste Enterprise 540-000-6245 $27,000
Calif Breeze Open Space AD 270-000-6245 $3,000
Calif Breeze Benefit AD 280-000-6245 $3,000
Canyon Creek Open Space AD 302-000-6245 $3,000
Canyon Creek Benefit AD 304-000-6245 $3,000
Cipriani Estate Open Space AD 310-000-6245 $3,000
Cipriani Estate Benefit AD 312-000-6245 $3,000
Industrial Park Landscape AD 314-000-6245 $3,000
Industrial Park Benefit AD 316-000-6245 $3,000
Total = $135,000
CONCLUSION
It is recommended that the City Council Adopt Resolution No. 2022-77, A Resolution of the City Council of the City of Gonzales Authorizing Execution of a Quote from Alvarez Technology Group to Replace the Computer Servers for City Hall and Police Station in the Not-to-Exceed $135,000, which includes a contingency budget of $12,068; and amend the FY 2022-2023 City Budget per the budget impact section of the staff report.
Attachments:
1. Resolution No. 2022-77
2. Alvarez Technology Group Quote