Agenda packet — Gonzales City Council, January 17, 2023

Any writing or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at City Hall located at 147 Fourth Street, Gonzales, California, during normal business hours.

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A G E N D A

JOINT MEETING OF THE

GONZALES CITY COUNCIL AND

GONZALES SUCCESSOR AGENCY
CITY COUNCIL CHAMBERS – 117 FOURTH STREET
GONZALES, CA 93926
TUESDAY, JANUARY 17, 2023
6:00 P.M.

CALL TO ORDER

PLEDGE OF ALLEGIANCE

1. ROLL CALL- City Council/Successor Agency
Mayor Pro Tem/Vice Chair Scott Funk, Council/Agency Member Liz Silva, Council/Agency Member Lorraine Worthy, Council/Agency Member Maria Orozco, Mayor/Chair Jose L. Rios
Youth Commissioners
Sherlyn Flores and Luke Naegle
Successor Agency Item

PUBLIC NOTICE
This meeting is being conducted consistent with State of California Executive Order N-29-20 dated March 17, 2020, regarding the COVID-19 pandemic. The public may participate in person or online via zoom at https://us06web.zoom.us/j/89011853525 or call 1 (669) 900-6833 and use Meeting ID: 890 1185 3525.

If you wish to make either a general public comment or to comment on a specific agenda item, please use the Raise Hand function. You will be allowed three minutes for your comments.

If you choose not to attend the City Council meeting but wish to make a comment on a specific agenda item, please submit your comment limited to 250 words or less by 12:00p.m. on the day of the meeting to the City Clerk at [email protected]

PRESENTATIONS

2. Certificate of Recognition to Gonzales High School Cross Country Athlete Giovanni Ochoa

3. Certificates of Recognition to Gonzales High School Volleyball Team

4. Consider Approval of, and Present Resolution No. 2023-05, A Resolution of the City Council of the City of Gonzales Expressing Appreciation to Carmen Gil

BUSINESS FROM THE PUBLIC

5. Business from the Public not on the Agenda; any member of the Public may address the Council/Agency for a period not to exceed three minutes on any subject not on the Agenda. The Council/Agency will listen to all communications but may take no action. *
Any writing or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at City Hall located at 147 Fourth Street, Gonzales, California, during normal business hours.

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CONSENT AGENDA
All matters listed under the Consent Agenda are considered routine by the City Council and will be adopted by one action of the Council unless any Council Member has a question or wishes to make a statement or discuss an item. In that event, the Mayor will remove the item from the Consent Calendar for separate consideration.

6. Community Development Department Activity Report

7. Community Engagement & Strategic Partnerships Activity Report

8. Police Department Activity Report

9. Public Works/City Engineer Department Activity Report

10. Recreation Department Activity Report

REGULAR AGENDA

11. Update on the Funding and Delivery of the Community Center Complex Project a) Staff Report
b) Public Comment
c) Council Discussion
d) Council Action
Staff Recommended Action-Receive presentation, direct staff to issue the Request for Proposals to the short-listed design/build teams, and provide any feedback

BUSINESS FROM CITY COUNCIL

12. City Council Board/Committee Reports
a. League of California Cities Monterey Bay Division
b. Association of Monterey Bay Area Governments
c. Monterey Salinas Transit
d. City & School Joint Steering Committee

13. Oral Communications

BUSINESS FROM CITY MANAGER

14. Oral Communications

CLOSED SESSION
Any member of the public may address the Council on a closed session item appearing on the agenda.

Speakers shall have a limited time of three (3) minutes. Please be brief and to the point.

15. The City Council will recess to closed session to confer with its attorney regarding litigation pursuant to Government Code Section 54956.9(d)(2) and is hereby of the opinion that a significant exposure to litigation exists.

ADJOURNMENT

In compliance with the American with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (831) 675-5000. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (CFR 35.102-

35.104 ADA Title II). This is a public meeting and as such, can be seen live by people present or online and is being recorded; therefore; anything you say or do here is public information. The recordings are available online.

RESOLUTION NO. 2023-05

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GONZALES

EXPRESSING APPRECIATION TO CARMEN GIL
WHEREAS, in June of 2022, Gonzales City Manager Rene Mendez departed from City service after an almost 18-year term; and
WHEREAS, the City had an immediate need to temporarily fill the City Manager’s position while recruitment efforts for a new Manager progressed, and after considering its options, the Council appointed Community Engagement and Strategic Partnerships Director Carmen Gil as Interim City Manager in July of 2022; and WHEREAS, Carmen has done an outstanding job during her time as Interim City Manager, overseeing the City’s day-to-day operations, immersing herself in the minutiae of a wide variety of issues relating to several ongoing significant projects, representing the City at numerous meetings with developers, consultants and members of the public, and overseeing and running City Council Meetings, all while continuing to meet the demands of her regular Community Engagement and Partnerships responsibilities; and WHEREAS, in addition to the foregoing, Carmen’s confident and unflappable demeanor served the City well in responding to a number of issues during her service as the Interim City Manager, including but not limited to overseeing and administering the often-daunting procedures involved in both a special all-mail ballot and regular election, the initiation of the process related to the City’s conversion to the by-district voting system, and most recently guiding the City’s response and efforts to the winter storms that have presented significant potential dangers and challenges to Gonzales and other cities throughout the State of California.

NOW THEREFORE, BE IT HEREBY RESOLVED by the City Council of the City of Gonzales that the Council wishes to express its gratitude to Carmen Gil for her exemplary service as Interim City Manager. The Council is appreciative of her time, efforts and dedication to the well-being of the Gonzales community and extends this appreciation to her family (including new addition Julian James “JJ” Rico) and friends for their patience and support during this extraordinary period of enhanced public service!
PASSED AND ADOPTED by the City Council of the City of Gonzales at a regular meeting duly held on the 17
th day of January, 2023 by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

Jose L. Rios, The Honorable Mayor
ATTEST:

Mary Villegas, Deputy City Clerk
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Attachment: Resol 23-05 (2624 : Resolution No. 2023-05 Appreciation to Carmen Gil) AGENDA
ITEM
4 City of Gonzales

COMMUNITY DEVELOPMENT DEPARTMENT

ACTIVITY REPORT
TO: Honorable Mayor Rios and City Council
DATE: January 17, 2023
FROM: Taven Kinison Brown, Community Development Director THROUGH: Carmen Gil, Interim City Manager
SUBJECT: Community Development Department Activity Report

BUILDING DIVISION ACTIVITY
From November 1, through December 31, 2022, (reporting 61 days) the city issued 33 permits from the Building Division for an ADU, reroofing, electrical associated with solar roof projects, plumbing, and a new sign permit for the remodel laundromat at 28 Forth). The estimated valuation of all improvements was $691,941.13.

BUSINESS LICENSES
The City presently has issued licenses for 253 businesses conducting business activities in the City of Gonzales. These licenses represent our long-standing agricultural businesses, downtown business, commercial district businesses, home occupation businesses, as well as consultants and other contractors who conduct business within the City.

CODE ENFORCEMENT
The City presently has several active Code Enforcement cases and other calls that we field responses to that do not rise to official “cases.” These cases involve rubbish in yards that need to be removed, vehicles parked on residential lawns, RVs not regularly moved, or RVs being connected to house utilities while in driveways and streets.

POTENTIAL COMMERCIAL PROJECTS
Mann Packing has expressed a desire to double the size of its Gonzales facility. Their architect is AGENDA
ITEM
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advancing designs and site plans and on September 28, 2022, staff met face-to-face to discuss the matter.

Pending potential language adjustments in the City’s standard Reimbursement Agreement, Mann Packing may be ready to execute a Reimbursement Agreement soon. Such would allow the City to craft an RFP to begin an environmental review process while the project description gets further refined. Such a project will be dependent on the City’s infrastructure capacity to serve existing and future developments.

Staff has fielded a few calls regarding the HC Highway Commercial property on the corner of Fifth and Fanoe Road. There appears to be an interest to develop a moderate-sized hotel with provisions (potentially half of the units) to allow farm worker housing during the high-activity agricultural seasons.

Such a facility could serve tourists and visitors, as well as worker housing.

ECONOMIC DEVELOPMENT
Helping restart the City of Gonzales Chamber of Commerce. The city is at the table and ready to assist with outreach or other efforts for our local business community.

Potential Freestanding Electronic-Display Freeway-Oriented Billboard. Following the holiday break, staff will be outlining the tasks ahead to potentially modify the zoning and sign codes to allow such structure on public property.

HOUSING
Sphere of Influence Area
City staff continues to work with Pembrook Development Group Vista Lucia Specific Plan (VLSP) and Jackson Family Investments Puente Del Monte Specific Plan (PDMSP), and the Rianda Family Trust on developments in the City’s Sphere of Influence.

1. Vista Lucia Specific Plan
a. Pembrook recently submitted a Water Supply Assessment (WSA) for City review and comment. On January 25, 2023, staff will be convening the professional engineers representing City staff and the Pembrook Development team to discuss the findings and determination of the WSA. Staff will follow with a presentation to Council for information and direction, prior to incorporation in the Vista Lucia planning and environmental documents and other studies underway for proposed new development. b. Willdan Financial Study. With the City’s assistance, the City’s consultant will be determining future staffing service needs for Fire, Police, Public Works, Parks, Building and Planning, and Administrative Services needs for the annexation areas and as the City has in-fill. Such study will inform the City’s coming negotiations with the County for revenue neutrality, and assessment districts or other financial structures that may be employed in the areas to be incorporated.
c. The VLSP representatives delivered a draft Development Agreement on November 16, 2022, to the City. Such an Agreement needs to be negotiated with City leadership and is inseparable from the Specific Plan Preparation and Environmental Review Documents under preparation. Administrative Staff will be convening in January to determine City needs and responsibilities in the matter and to flesh out the phasing of the VLSP project among a host of activities such as infrastructure installation and costs, Affordable Housing, Agricultural Mitigation, and other business details. d. The City’s coming Agricultural Mitigation Ordinance and recently adopted Vehicle Miles Travelled policy will have a bearing on this project.

2. PDMSP. The Rianda Cooler project proposal will reshape the PDMSP once more is known and certain about how the Rianda Cooler moves through city development review and LAFCO processes.

3. Rianda Family Trust (Rianda Cooler). Staff and the consultant are proceeding to move this project forward with work on the CEQA document and an evaluation of adjustments that Packet Pg. 5
may be needed in the General Plan to enable such a facility in its proposed location.

Community Development staff has started an initial draft staff report for tracking the project through Planning Commission, City Council, and LAFCO.

Housing Within the City
DR. Horton continues in their due diligence and exploration of the development of the 138-acre D’Arrigo property.

Housing Element Preparation.

A community Kick-off meeting with 4-Leaf consultants will be scheduled in January.

Housing Element Funding.

Staff was successful in aligning the Housing Element task preparation with available funding resources,

PLANNING COMMISSION ACTIVITY
At their September 12, 2022, public meeting, the Planning Commission recommended that the City Council consider engaging an update to the City’s parking ordinances city-wide.

On October 10, 2022, The Planning Commission conducted a workshop on the practice of abiding by parliamentary procedures / Roberts Rules of Order.

On November 14, 2022, staff presented the Community Development Department Master Task list, to inform the Commission of the present activities and duties of the department, projects under review, next steps, and items expected to come under the Commission’s review.

The December and January 2023, Planning Commission meetings were canceled due to the lack of development review items. Planning Commission activity is expected to ramp up again with the Housing Element getting underway and the Agricultural Mitigation Ordinance. Staff is also expecting to introduce additional planning division resources (Brent Slama Consulting) to the Planning Commission for LAFCO and other applications that are gaining momentum. Staff will introduce and outline the bureaucratic pathways ahead for the projects in the specific plan areas and the ties to the necessary LAFCO applications.

OTHER COMMUNITY DEVELOPMENT DEPARTMENT ACTIVITIES
Agricultural Mitigation Ordinance. (A requirement of the 2014 MOA with the County) On August 29, 2022, the Gonzales Agricultural Committee met to discuss the City’s previous efforts to craft an Ag Mitigation Program. Staff and the Committee addressed the timing of agricultural mitigation, the ratio of mitigation, and how easements are appraised and secured, and potential exemption to not deter the construction of affordable housing units. The Agricultural Land Trust has expressed a willingness to work with the City to develop an ordinance that meets the test of environmental law as well as practicality.

Anticipated Ordinances and Policies that are needed and are being worked into the department’s work program:
a. Agricultural Mitigation Ordinance
b. Housing Element Update
c. Safety Element Update
d. Environmental Justice Element (a new state requirement) e. Electric Vehicle Charging Ordinance / Policy
f. Administrative Citation /Code Enforcement Ordinance strengthening, Packet Pg. 6
g. Water Efficiency Landscaping Ordinance (update to the 2015 effort) h. Parking Regulations (potentially, if directed)
i. Sign Ordinance revisions (potentially, if directed)
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City of Gonzales

COMMUNITY ENGAGEMENT & STRATEGIC

PARTNERSHIPS

ACTIVITY REPORT
TO:

DATE:

FROM:

Honorable Mayor Rios and City Council
January 17, 2023
Carmen Gil, Interim City Manager
SUBJECT: Community Engagement & Strategic Partnerships Activity Report Gonzales Youth Council
The Gonzales Youth Council continued to meet during the months of November and December. In December they took the Holidays off and will re-engage at the beginning of January.

Gonzales Youth Commissioner Sherlyn Flores-Magadan was interviewed along with Interim City Manager Gil on Dec. 19 by Telemundo regarding mental health, the youth’s work on it and the GYC’s plans for their future project especially regarding stigma reduction.

COVID-19 and Community Engagement
In November and December, the Community Health Workers (CHW) stayed busy as COVID-19 testing picked up slightly. In November the CHWs tested 38 people and in December they tested 43 individuals.

The CHWs also supported some of the local food distributions including the Brighter Bites distribution at La Gloria Elementary School and the Salvation Army’s where they saw over 280 community members.

During the distributions they also passed out information regarding available resources and events.

AGENDA
ITEM
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On December 3rd the CHWs assisted the Recreation Department at the Holiday Lights event held at the Fairview Middle School Gym.

The CHWs, in collaboration with Blue Zones, have also been learning how to host Cooking Demos and on Dec. 5
th at the Taylor Farms Clinic they hosted their first trial one. Five families participated, including 5 adults and 12 kids. The purpose of the cooking demos is to gain the capacity to continue hosting cooking demonstrations throughout the community to help teach families about healthy food alternatives.

This effort aligns with the City’s vision regarding health and wellness and helps in the prevention and fight against diabetes.

On December 16th, in collaboration with the Monterey County Health Department, the Community Health Workers hosted a Mental Health Forum at the Gonzales High School Cafeteria. Nineteen people were in attendance and there are plans to host a follow up forum regarding suicide prevention.

For the 3rd year in a row, we received a generous donation from the Knights of Columbus of 50 jackets to distribute to local children. The CHWs went out and identified children who could benefit from having a Packet Pg. 9
warm jacket during the winter and distributed them on Dec. 22nd and 23rd. The families and children were very grateful, and we are thankful that the Knights of Columbus continue to choose us as their distribution site.

On Dec. 8th the City held a press conference announcing the Capital Campaign kick off for the Gonzales Community Center. It was a great event. Over 30 individuals were in attendance. Everyone was very excited to get to this point. We had state and local elected officials join us as well as children from our Kid Power program. At the event staff announced that over $5million dollars of private contributions have been raised for the community center. The press conference got great media coverage and was highlighted on Telemundo, KION, KSBW as well as the local print media.

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City of Gonzales

POLICE DEPARTMENT

ACTIVITY REPORT
TO: Honorable Mayor Rios and City Council
DATE: January 17, 2023
FROM: Keith Wise, Chief of Police
THROUGH: Carmen Gil, Interim City Manager
SUBJECT: November and December 2022 Activity Report
Crime and Arrests
The Gonzales Police Department investigated 7 Part I Crimes (Homicide, Robbery, Theft, Burglary, Rape, Assault and Motor Vehicle Theft) during the month of November 2022. During the same time last year, there were 15 Part I Crimes investigated.

The Gonzales Police Department investigated 7 Part I Crimes (Homicide, Robbery, Theft, Burglary, Rape, Assault and Motor Vehicle Theft) during the month of December 2022. During the same time last year, there were 13 Part I Crimes investigated.

During the month of November 2022, Officers made 8 arrests. During the same time last year, there were a total of 13 arrests.

During the month of December 2022, Officers made 18 arrests. During the same time last year, there were a total of 10 arrests.

Calls for Service
The Department responded to 651 calls for service in November 2022. There were 80 crime, accident, and information reports taken during the month.

The Department responded to 582 calls for service in December 2022. There were 69 crime, accident, and information reports taken during the month.

Animal Control
AGENDA
ITEM
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During the month of November 2022, the Animal Control Officer (ACO) provided the following services:

Animal
Control
Trapped/Stray Dead Injured Bite Cases Returned to
Owner
Transported
to the SPCA
Cats 1 0 0 0 0 0
Dogs 6 0 0 0 1 5
Total = 7 0 0 0 1 5
During the month of December 2022, the Animal Control Officer (ACO) provided the following services:

Animal
Control
Trapped/Stray Dead Injured Bite Cases Returned to
Owner
Transported
to the SPCA
Cats 0 1 0 0 0 0
Dogs 4 1 0 0 3 1
Total = 4 0 0 0 3 1
Significant Cases
Although the Police Department responded to 651 calls for service during the month of November 2022, the most significant cases involved 7 Part I crimes. 0 - Rape, 0 -Robbery, 3 -Assault, 1 -Burglary, 2 -Larcenies, and 1 -Stolen Motor Vehicle Thefts.

Although the Police Department responded to 582 calls for service during the month of December 2022, the most significant cases involved 7 Part I crimes. 0 - Rape, 0 -Robbery, 3 -Assault, 1 -Burglary, 1 -Larcenies, and 2 -Stolen Motor Vehicle Thefts.

Training
The Department continues to conduct in-house training.

Captain Juan Mendoza attended the final session out of three for the POST Management Course.

Officer Rivera attended a 16 hour Standardize Field Sobriety Training provided and hosted by The California Highway Patrol on November 11 – November 13, 2022, in King City.

Sergeant Melgoza and Sergeant Bowen attended an 8 hour FBI Child Abduction Training provided by the Federal Bureau of Investigation at the Salinas Police Department on December 7, 2022. The information will be passed down by the sergeants to all of the department patrol officers.

I attended a California Chiefs Legislature update training December 15, 2022.

Other
On November 29, 2022, the department underwent a peace officer post training inspection/audit completed successfully in compliance with no issue.

Throughout the month of December, the department distributed $100 gift cards donated by a local business along with gifts to needy families in Gonzales.

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City of Gonzales

PUBLIC WORKS / CITY ENGINEER DEPARTMENT

ACTIVITY REPORT
TO: Honorable Mayor Rios and City Council
DATE: January 17, 2023
FROM: Patrick Dobbins, Public Works Director/City Engineer THROUGH: Carmen Gil, Interim City Manager
SUBJECT: Activity Report

BUILDINGS

1. Community Center Complex Project – A Tree Removal Contract was approved at the 10/03/2022 Council meeting and the field work began on November 1 and was completed by November 23 (two weeks early). Staff provided a progress report at the 9/19/2022 Council meeting.

2. Emergency Generator Replacements – The city received a $150,000 grant from Cal OES in 2021 to replace the emergency generators at City Hall and the Police Station. At the 2/07/2022 City Council meeting, a $175,000 contract with Alltech Services was approved. The generator at the Calif Breeze Sewer Lift Station will also be replaced under this contract and will be funded with Sewer Impact monies. All three generators have been installed, inspected, and tested. The 80KW generator at the Police Station required permitting from the Monterey Air District which was issued on 12/22/2022

WASTEWATER
Industrial Wastewater (IW) System/Reclamation Plant – Dudek completed the final design for the IW Conveyance and Treatment Facility construction documents. Staff and the city surveyor are finalizing the temporary and permanent easements needed for the project. City staff continues to coordinate with the State Water Resources Control Board regarding the city’s State Revolving Fund loan application (last virtual meeting was 11/17/2022). Staff provided a progress report at the 11/07/2022 Council Meeting.

WATER

1. Well 7 – In mid-July, staff began manually operating the well under our permit from the State Drinking Water Division while completing the electronic and remote controls. At the 12/05/2022 Council meeting, the Equip Well 7 Contract was accepted as complete.

AGENDA
ITEM
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2. Alpine Court Water/Sewer Service – Grant agreements with the State Water Resource Control Board (SWRCB) to fund the preliminary and final design of extending water and sewer service from Gonzales River Road to Alpine Camp were approved at the 7/06/20 City Council meeting. Staff prepared a draft agreement with the property owner and the City Attorney is coordinating with staff to finalize it. All plans and reports were provided to SWRCB staff by 11/30/2022 deadline.

3. Salinas Valley Basin Groundwater Sustainability Agency – Staff is an alternate on the SVBGSA Technical Advisory Committee (Soledad staff is the representative for South Valley cities).

PARKS

1. Skate Park Improvements – Phase Two improvements to the skate park will be funded by the 2018 Parks Bond Act. On 3/03/2022 staff received the executed grant agreement with the State Department of Parks and Recreation. American Ramp Company provided a revised scope and cost for the improvements due to an increase in costs over the last year. The contract with American Ramp Company was approved at the 9/19/2022 Council meeting. The contractor has shipped the materials for the Phase Two improvements and will begin installation on 1/23/2023.

2. Meyer Park – Staff has coordinated numerous maintenance items over last several months including fixing light fixtures, replacing uplifted sidewalk, pruning trees, and replacing the rubber mulch under the swings with wood fiber. We are working with MST on installing a bus shelter that the city and MST will split the cost for.

SOLID WASTE

1. California Department of Resources Recycling and Recovery (“Cal Recycle”) Coordination – Our annual meeting with staff from Cal Recycle, Salinas Valley Solid Waste Agency, Tri-Cities Disposal & Recycling, and the cities of Greenfield, Soledad and Gonzales was held on 8/02/2022.

2. Quarterly Tri-Cities Franchise Agreements Meetings – Staff from the Salinas Valley Solid Waste Authority, Tri-Cities Disposal & Recycling and the cities of Gonzales, Soledad, and Greenfield meet on a quarterly basis to discuss the various waste collection programs (commercial accounts, food waste, organic waste), compliance with latest state regulations, public outreach and education, customer surveys, etc.). Most recent meeting was 8/10/2022.

DEVELOPMENT PROJECTS

1. Vista Lucia Development (City’s Sphere of Influence - East of US 101) a. City staff reviewed the Admin Draft #1 and Admin Draft #2 of the SEIR and provided comments to the Community Development Director.
b. City staff is holding bi-weekly Zoom meetings with Pembrook Development and their consultants.
c. Psomas developed a capital program of improvements to convey sewage from the SOI to the City WWTP for treatment and provided the draft technical memo in Mid-November for staff’s review.

Final Technical Memorandum was submitted in April 2022. d. Staff and our on-call traffic engineer have coordinated with Caltrans District 5 staff on the process for preparation of a Project Study Report/Project Development Support (PSR-PDS).

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Staff will issue a Request for Proposals to engage a consultant to prepare the PSR-PDS documents.
e. On 3/28/2022 Staff met with Monterey County PW staff and discussed the applicant’s preliminary offsite roadway design. Staff met with Monterey County staff on 10/7/2022 and discussed executing a Maintenance Agreement for the city to be responsible for maintenance of Associated Lane when it’s widened as part of the Vista Lucia Development (maintenance will be funded by an assessment district formed as part of the development).

2. Rianda Cooler Development Project (Gloria Road) – The CEQA documents are underway. Staff is coordinating with the applicant’s site civil engineer on frontage improvements along Gloria Road.

We participate in weekly coordination meetings with the applicant’s consultant team.

3. In June 2022, DR Horton executed an agreement with D'Arrigo Bros to look at the feasibility of developing the 130-acre parcel in the city. A kick-off meeting with DR Horton and city staff was held on 7/07/2022 and DR Horton made a presentation at the Joint Planning Commission/City Council meeting on 8/01/2022. Staff provided a brief progress report at the 11/07/2022 Council Meeting.

OTHER PROJECTS

1. GIS – City staff continues to work on a GIS mapping system by inputting field data for water, sewer and storm drainage systems. Our water and wastewater consultants are using the GIS to develop capital improvement projects to serve the proposed development projects in the SOI. We hold monthly coordination meetings with a GIS Consultant.

2. FEMA Flood Map Updates – Over the two years, FEMA and their consultants have been remapping seven watersheds in the Gabilan Mountains in the vicinity of South Salinas, Chualar, Gonzales and Soledad to update their Flood Maps. Preliminary flood insurance maps were released for public review on 10/21/2021. At the 12/06/2021 City Council Meeting, City staff made a presentation on this effort along with a letter to be sent to FEMA with our comments and questions on their mapping effort. A 90-day appeal period began on 5/12/2022 and we emailed our comment letter to FEMA staff on 7/26/2022.

3. South Salinas Valley Broadband Joint Powers Authority – Staff is supporting the efforts of this newly formed JPA. This includes preparing a Request for Proposals for Legal Counsel Services, coordinating with MBEP staff on preparing the agenda packet for the 9/29/2022 Board Meeting.

Staff attended the 9/29/2022 Board meeting and presented the agenda item for Request for Proposals for Legal Counsel Services.

PUBLIC WORKS OPERATIONS AND MAINTENANCE

WASTEWATER
Staff takes daily reads and testing at the wastewater plant. Staff repaired the Grit machine. Channel A is now fully operational. The aerator in Pond 6 has been pulled for repair. Weed abatement is recurring at the ponds. Crews removed weeds and bushes at the solar panels, Engie provided solar panel washing.

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Staff regularly cleans the sewer lift stations primarily due to high number of rags and disposal wipes clogging the pumps.

WATER
Staff monitors the four city wells and sampling stations around town. Staff responds to water leaks as soon as possible. All four wells are operational.

Staff is working with FRM (contractor) regarding finetuning SCADA (operation controls) recently installed. Well 7 is programmed and online.

STORM WATER
Staff prepared for the winter rains. Cleaning storm drains and culverts and preparing sandbags. The public works yard has maintained sand and sandbags for the public during the rainy season. Staff cleaned the storm drains near the winery on South Alta to prepare for the winter storms.

Staff clearing storm drains on South Alta
PARKS

CANYON CREEK & MEYER PARKS
Staff putting up Christmas lights at the park Staff covering graffiti at Canyon Creek park Packet Pg. 16
Staff removing Graffiti at Canyon Creek Park Staff installing Santa and his sleigh at Meyer Park

GOVERNMENT BUILDING
Staff maintains all city buildings. Staff changes filters every three months in the HVAC systems. Staff also repaired two doors at the Old Medical Center.

Staff washed windows in government buildings

STREETS
Staff continues Traffic Control at the Fifth Street Bridge each school day (weather permitting).

Staff has been called out twice over the past several months to replace the traffic signal at Alta Road/Gonzales River Road after getting hit by long haul trucks that leave the scene Packet Pg. 17
Staff decorated downtown, Central Park and various other christmas decorations around town.

Staff participated in the Holiday lights festival and the Holiday parade.

Public Works float in the holiday light parade

TRAINING
Staff will be participating in Confined Space Training in February. Gonzales will host the training put on by California Rural Water Association (professional association).

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City of Gonzales

PARKS & RECREATIONDEPARTMENT

ACTIVITY REPORT
TO: Honorable Mayor Rios and City Council
DATE: January 17, 2023
FROM: Carmen Gil, Interim City Manager
SUBJECT: Activity Report
Current Activities
November

1. November for Kid Power was busy. We had 47 children attend the program. For Thanksgiving we had fun arts and crafts. We also had a pizza party before we headed off to fall break. The kids really enjoyed it.

2. Public works staff also came to Kid Power to show the kids what they do as part of their jobs every day. The kids loved learning about their activities and the various jobs they do within the city.

3. Kid Power Fall Camp took place from November 21st through the 23rd, we had 20 kids enrolled in the camp. For those three days we enjoyed making crafts and learning about the different parts of a pumpkin.

4. City of Gonzales Adult co-ed volleyball season officially started November 1st. Our league continued into December. The last regular season game was scheduled for Tuesday December 13th and championship games were held Wednesday, December 14th and Thursday, December 15th. Higher division played on the 14th and Lower division on the 15th. The games were very competitive, and the scores have been very close which made them exciting and fun to watch.

5. City of Gonzales continued its youth basketball registration through November. We had 65 registered participants and 9 volunteers. Volunteers consisted of head coaches, assistant coaches, and team parents. We are expecting to receive more player and volunteer registrations through December.

AGENDA
ITEM
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6. The month of November has been busy for the City. In November, we began accepting registrations for the Tree Decorating Contest taking place at the Annual Holiday Lights event. Participants thus far include City Hall, Police Department, Public Works, and the Boy Scouts. The winner of the Tree Decorating Contest will receive a $50 gift card to Luigi’s.

7. The City of Gonzales is also taking registrations for our annual Holiday yard decorating contest. We currently have 8 registered participants. This event is a fun and festive way to show off the community’s holiday spirit. Judging for the contest will take place on December 13th. Participants and winners will receive a yard sign to showcase in front of their yard so that people know who is participating and who the winner ends up being.

8. City of Gonzales is also taking registrations for our annual Holiday lights parade. We currently have 11 registered vehicles. Holiday lights parade is a wonderful evening event. The parade allows us the pleasure of spreading holiday cheer around our community. The City comes together to make this event possible. The Fire Department and the Police Department play an integral role in making this event happen. The parade will take place on Saturday December 17th starting at 5pm.

December

1. December was a very busy month for Kid Power. Kid Power after school did a tree decorating contest. TK/K had an Alice in Wonderland theme, 1st/2nd had Nightmare Before Christmas theme, 3 rd had Charlie and the Chocolate Factory and 4th/5th had the Grinch. The kids and staff all enjoyed decorating their trees, which were then voted on.

2. Kid Power Afterschool program also had a movie party with popcorn treats. They also had a visit from Santa where he brought them each a coloring book. They were all thrilled with his visit and especially with the fact that he brought them all a little gift.

3. Forty-five children were registered for Winter Camp in December. The camp took place over two weeks. During the first week we had a total of 26 kids registered and it was Christmas themed. The kids did lots of arts and crafts that they got to take home. They also got to enjoy a pajama party with pancakes and hot chocolate.

4. Our second week of Winter camp had a total of 24 kids registered. The second week’s theme was on the New Year’s holiday and why we celebrate it. We made lots of things for New Year’s such as party hats, noise makers and poppers so the children could bring in the new year with their families in a fun way.

5. Kid Power also had a visit from the Grinch and the Gonzales Fire Department. The Grinch had to warm the hearts of the children and gave board games to each of the kids. We played indoor games due to the weather and the kids made their own twister.

6. On December 3rd, the Recreation Department hosted the annual Holiday Lights Event. Due to heavy rains, the location was changed to the Fairview Middle School Gym at the last minute. However, Packet Pg. 20
there was still a good turnout and had plenty of activities to keep the kids entertained. Entertainment that night included games, prizes, performances, and a visit from Santa.

7. On Tuesday, December 13th the Recreation Department held the judging for the Holiday Yard Decorating Contest, in total we had 7 Participants in total.

8. On December 17th, the Recreation Department, in collaboration with the Fire and Police Department hosted our annual Holiday Lights Parade. Over 30 cars participated, and despite having a new route this year, we still had a great outcome.

9. Volleyball season ended on December 14th with the championship game, the higher bracket played that day, and it was a very close and competitive game. We finished the season with 9 teams, which consisted of 2 divisions (higher and lower).

10. Basketball registration is still up and running and going strong. For the month of December, we received about 100 registrations. The league will consist of 5 divisions and will have a total of 17 teams.

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City of Gonzales

PUBLIC WORKS / CITY ENGINEER DEPARTMENT

STAFF REPORT
TO: Honorable Mayor Rios and City Council
DATE: January 17, 2023
FROM: Patrick Dobbins, Public Works Director/City Engineer THROUGH: Carmen Gil, Interim City Manager
SUBJECT: Updates on the Funding and Delivery of the Community Center Complex Project

RECOMMENDATION
Receive a presentation from city staff with updates on the funding and delivery of the Community Center Complex Project, direct staff to issue the Request for Proposals to the Short-Listed Design/Build teams and provide any feedback.

BACKGROUND
The Community Center Complex will be constructed on a city-owned parcel at Gabilan Court/Fifth Street, just east of the Fairview Middle School and will comprise of the following elements:

1. A Community Center, with a large multi-purpose room, indoor/outdoor stage, flexible meeting rooms, restrooms, offices, fitness room, and a teaching or catering kitchen

2. Monterey County branch library relocated from the Gonzales Shopping Center

3. Teen Innovation Center.

4. On-site parking, landscaping, and areas for outdoor activities As the Council’s aware, the project will be delivered through Design/Build contracting. At the February 22, 2022, Council Meeting, the Design Criteria Documents (prepared by Group 4 Architects) were approved and the three top ranked Design/Build teams out of the seven teams that submitted Statement of Qualifications were “short-listed” to receive the project Request for Proposal. The Design Criteria Documents are comprised of 98 sheets of plans, a three-volume set of technical specifications and other guidance documents.

This staff report is comprised of the following sections:
• Funding/Financing Updates
AGENDA
ITEM
11 Packet Pg. 22
• Request for Proposals to the three top ranked Design/Build teams which includes phased construction

FUNDING/FINANCING UPDATES
The Community Center Complex is estimated to cost $34,800,000 for the Base Project consisting of the Community Center, Teen Innovation Center, County Library, and all site work. An additional $8,000,000 is the estimated cost for the stand-alone Gymnasium. Design & construction of this significant project will be funded by a variety of sources including the following:
• Measure X (local sales tax)
• $5.0 M State grant secured by State Senator Anna Caballero • Community Development Block Grant (CDBG FY 2022/23 and FY 2023/24) • County contribution to relocate existing library from the Gonzales Shopping Center • Various grants
• Capital Campaign with a $10.0 million goal
Details on some of the funding sources are as follows:

Local Sales Tax Measures - Measure X is the local 0.5% sales tax approved by Gonzales voters in November 2020 that will provide $7,500,000 of project funding. Measure P (a 20-year extension of Measure X) was on the November 8 ballot and would have provided an additional $3,500,000 for the project but failed to receive the simple majority needed to pass. $5.0M State grant secured by State Senator Anna Caballero – This grant is for the Teen Innovation Center. On February 22, 2022, the City Council adopted Resolution 2022-17 to accept the State grant funds and the grant agreement was fully executed on August 31, 2022.

Grants – To date, staff with very proactive support from Swinerton staff submitted applications on five grant opportunities and the City received approval on two grants totaling $2,111,955. The successful grant applications were:
• Electric Vehicle Charging Station Grant from the California Energy Commission - $400,000 of the $1,041,955 grant is for the Community Center, the remaining grant funds are for EV charge stations at City Hall and 5th Street/US 101 Shopping Strip. This grant was approved at the 12/14/2022 California Energy Commission Board Meeting • Building Forward Library Infrastructure Grant Program - On September 12, 2022 we learned the project was approved for a $1.07M grant from the Building Forward Library Infrastructure Grant Program.

The current funding for the project is in the below table:

SECURED FUNDING
1 Teen Innovation Center Grant (State funding) $5,000,000 2 Measure X (Local funding) $7,500,000
3 Community Development Block Grant (Federal monies) $810,000 4 County Library Contribution $1,800,000
5 Electric Vehicle Charging Station Grant $400,000
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6 Building Forward Library Grant Program $1,067,430
7 Capital Campaign Contribution (private contributions) $5,800,000 Total Funds available as of 1/10/2023 = $22,377,430
Base Project Cost Estimate = $34,800,000
Funding Gap = $12,422,570
Capital Campaign/Private Contributions
Over the last year, city staff and Armanasco Public Relations have been working on a Capital Campaign for the project with a goal of raising $10 million. Several significant contributions have been made and the campaign was publicly launched on 12/08/2022. To date, the city has received pledges or contributions totaling $5.8 million.

US Department of Agriculture loan
To obtain debt financing for the project, the City project team submitted a preapplication with the US Department of Agriculture (USDA) for a 38-year loan that would be secured by long term City revenue sources. The USDA loan program is available to rural communities and offers the lowest interest rate as well as the longest repayment period, both of which are advantageous for the city.

The preapplication was hand delivered to USDA staff at their Salinas office on 10/12/2022. On 10/27/2022 USDA staff requested some additional materials that city staff provided on 11/07/2022. On 12/13/2022 USDA staff sent city staff a letter requesting additional information and city staff replied on 1/13/2022.

PROJECT DESIGN AND CONSTRUCTION
As mentioned at the 9/19/2022 Council Meeting, given the funding gap and deadlines to use the grant funding on the Teen Innovation Center and Library buildings, there is a compelling reason to move forward with a phased project approach.

The Teen Innovation Center, Library, community room, courtyard and a portion of the parking lot can be designed and constructed as Phase 1, at a cost estimate of $21M to $22M.

Swinerton staff prepared the Request for Proposals (RFP) to be issued to the three “short-listed” Design/Build Teams. Swinerton also coordinated with the City Attorney on the Design/Build Agreement.

There are two sections in the RFP that allow the Design/Build Teams to provide their thoughts in their Proposal on adjustments to the Design Criteria documents for the project, which are:
• Opportunities for Innovation
• Quality Enhancements
The Innovation section is where the teams are allowed to depart from the Criteria Documents. Items can include:

1. Cost savings: allow them to vary from the Criteria Documents to achieve a specific cost savings reduction, or to “free up” dollars for enhancements

2. Design changes, such as a different approach to a design element (roof design, elevation, site design)

3. Schedule expediting: ways they can improve upon or accelerate the schedule Packet Pg. 24
The Enhancement section is where the teams can include additional scope within the stipulated contract sum. Items can include:

1. “Nice to haves” that were taken out of the project during design

2. Additional program elements not included in the design

3. Phase II scope

4. Local subcontractor participations

PROJECT SCHEDULE

TASK COMPLETION BY

1. Issue RFP to the three shortlisted Design/Build teams End of January 2023

2. USDA loan approval & Execution May 2023

3. Select and Award Design/Build Contract June 2023

4. Design and building permit (10 months) July 2023 - May 2024

5. Construction & commissioning (14-16 months) April 2023- November 2025

6. Grand Opening of Phase 1 December 2025
How Recommendation Supports the Vision
Gonzales will continue to be a safe, clean, family-friendly community, diverse in its heritage, and committed to working collaboratively to preserve and retain its small-town charm.

Explain: Constructing a Community Center will provide residents with a facility for a wide variety of public and private functions, recreation programs and other activities which will enhance the quality of life of Gonzales residents.

Explain how the Recommendation Directly Implements the Mission The City Council and Staff of the City of Gonzales will realize our Vision by providing the leadership, commitment, and resources necessary to provide excellent services that enhance the quality of life of our diverse community. X Yes ____ No____ N/A
Explain: Please see explanation above for the Mission.

City services will be delivered in a cost-effective, respectful and friendly manner to ensure the safety and well-being of the residents and the promotion of business, recreational, housing and employment opportunities in an environmentally sustainable manner. X Yes ____No ____ N/A Explain: See Vision explanation above.

Strong fiscal policies allow us to provide appropriate infrastructure for:
• Public Safety Yes X No ___ N/A
• Housing Yes X No ___ N/A
• Recreation X Yes ___ No ___ N/A
• Environment X Yes ___ No ___ N/A
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• Education X Yes ___ No ___ N/A

ALTERNATIVES
Not applicable as this is a progress report on the Community Center Complex Project.

BUDGET IMPACT
There is no budget impact to this evening’s presentation.

CONCLUSION
Receive a presentation from city staff with updates on the funding and delivery of the Community Center Complex Project, direct staff to issue the Request for Proposals to the Short-Listed Design/Build teams and provide any feedback.

Attachments:

1. Phasing Diagram
Packet Pg. 26
1Gonzales Community Center Construction Phasing Diagram 04/07/2022 PHASE 1 CONSTRUCTION: BUILDING A, RESTROOMS, PARKING, AND SITE WORK

EXISTING

GYMNASIUM

PARKING
BUS
STOP

LIBRARY COURTYARD
ENTRY
PLAZA

OUTDOOR LOUNGE

OUTDOOR

CLASSROOMS

INFORMAL GATHERING
PLAY
AREA

AMPHITHEATER

CENTRAL PLAZA
PICNIC
AREA
TRASH

ENCLOSURE

DROP-OFF

ADA AND SHORT-TERM PARKING
N
Teen Lounge/
Game Room
Teen
Innovation
Lab
Classroom
Library
Staff
Consult.

Conf.

Lobby
RRs
Storage
Gymnasium
6 SPACES EQUIPPED WITH EV CHARGING STATIONS
INFRASTRUCTURE FOR 19 ADDITIONAL EV SPACES
PHASE 1

FUTURE PHASE
Packet Pg. 27
Attachment: Phasing Diagram (2618 : Updates on the Funding and Delivery of the Community Center Complex Project) 2Gonzales Community Center Construction Phasing Diagram 04/07/2022