City of Gonzales
PUBLIC WORKS / CITY ENGINEER DEPARTMENT
STAFF REPORT
TO: Honorable Mayor Rios and City Council
DATE: February 6, 2023
FROM: Patrick Dobbins, Public Works Director/City Engineer THROUGH: Trevin Barber, City Manager
SUBJECT: Resolution No. 2023-08 Amendment No. 1 to Polaris Consulting Agreement
RECOMMENDATION
It is recommended that the City Council Adopt Resolution 2023-08, A Resolution of the City Council of the City of Gonzales Authorizing Execution of Amendment No. 1 to the Agreement with Polaris Consulting for City Surveyor services in an amount not-to-exceed $120,000, and extend the term of the agreement to June 30, 2026.
BACKGROUND
At the February 18, 2020 meeting, the Council approved a Consulting Services Agreement with Polaris Consulting to serve as the City Surveyor. The agreement was for a three year term and the authorized not-to-exceed fee was $50,000. The agreement allows for the extension of the contract term based on mutual agreement.
REVIEW & ANALYSIS
Over the last three years, Polaris Consulting has provided excellent professional services to the City.
Their efforts have included:
• Preparation of a Quitclaim Deed and Lot Merger document for the Community Center Project • Preparation of various easements for the pipeline for the Industrial Wastewater System • Reviewed the Parcel Map submitted by RC Farms
• Reviewed the Lot Merger and Lot Line Adjustment documents for the Pape Materials project AGENDA
ITEM
12 Upcoming efforts will include reviewing the Tentative Subdivision Maps for the Vista Lucia Development, reviewing map documents for the Rianda Cooler Development project and construction staking for the Industrial Wastewater System project.
Staff recommends that the consulting agreement with Polaris Consulting be extended for three years, and their authorized not-to-exceed fee be increased from $50,000 to $120,000.
How Recommendation Supports the Vision
Gonzales will continue to be a safe, clean, family-friendly community, diverse in its heritage, and committed to working collaboratively to preserve and retain its small-town charm.
Explain: Use of a contract City Surveyor is very helpful in delivering Capital Improvement Projects and review map documents related to land development projects.
Explain how the Recommendation Directly Implements the Mission The City Council and Staff of the City of Gonzales will realize our Vision by providing the leadership, commitment and resources necessary to provide excellent services that enhance the quality of life of our diverse community. X Yes ____ No____ N/A
Explain: The use of on-call consultants to augment city staff capabilities greatly helps with keeping our projects on track.
City services will be delivered in a cost-effective, respectful and friendly manner to ensure the safety and well-being of the residents and the promotion of business, recreational, housing and employment opportunities in an environmentally sustainable manner. X Yes ____No ____ N/A Explain: See above Mission Statement
Strong fiscal policies allow us to provide appropriate infrastructure for:
• Public Safety X Yes No N/A
• Housing X Yes No N/A
• Recreation X Yes No N/A
• Environment X Yes No N/A
• Education X Yes No N/A
Explain: See Vision above.
ALTERNATIVES
1. Direct staff to seek additional Statement of Qualifications from other firms.
2. Amend or modify staff recommendation.
BUDGET IMPACT
The contract for City Surveyor services will be funded by developer deposits for map documents for land development projects, and their services on Capital Improvements Projects (ie, Community Center Project and Industrial Wastewater System Project) will be funded by the project budgets.
CONCLUSION
It is recommended that the City Council Adopt Resolution 2023-08, A Resolution of the City Council of the City of Gonzales Authorizing Execution of Amendment No. 1 to the Agreement with Polaris Consulting for City Surveyor services in an amount not-to-exceed $120,000, and extend the term of the agreement to June 30, 2026.
Attachments:
1. Resolution No. 2023-08
2. Amendment 1 to Polaris Consulting Agrmt