City of Gonzales
PUBLIC WORKS / CITY ENGINEER DEPARTMENT
STAFF REPORT
TO: Honorable Mayor Rios and City Council
DATE: May 15, 2023
FROM: Patrick Dobbins, Public Works Director/City Engineer THROUGH: Trevin W. Barber, City Manager
SUBJECT: Resolution No. 2023-18 Authorizing Vortex Industries to Replace Two Bay Doors at the Public Works Yard
RECOMMENDATION
It is recommended that the City Council Adopt Resolution No. 2023-18, A Resolution of the City Council of the City of Gonzales Authorizing Vortex Industries to remove and replace two bay doors at the Public Works Corporation Yard for a not-to-exceed cost of $50,000.
BACKGROUND
Two bay doors that serve as “large roll-up garage doors” at the City’s Public Works Corporation Yard need to be replaced. The bay doors at the Corporation yard are original to the building and over the last six months they have been getting stuck on a regular basis. Last week, the bay door for the mechanic’s service area came crashing down after the restraining spring broke. Fortunately, there were no vehicles or staff under the door at the time. An overhead door company inspected the door to see if it could be repaired but the doors spring that holds it up had broken and it is not repairable.
REVIEW & ANALYSIS
At this time, there is no way to get vehicles into or out of the mechanic’s bay. The primary bay door has been getting stuck during the past few months. Public Works staff has taken great care to keep it working but it should be replaced before the same thing happens. Therefore, staff is recommending the replacement of two bay doors.
Four companies were asked for a quote to remove and replace one bay door and staff received the following quotes:
AGENDA
ITEM
14 Company Price Quoted for
One Bay Door
Price for Two
Bay Doors
Vortex Industries $24,066 $48,132
Overhead Door Company $29,754 $59,508
Staff recommends that the City Council authorize staff to approve the quote from Vortex Industries for the not-to-exceed amount of $50,000 ($48,132 plus $1,868 contingency for unforeseen additional expense)
How Recommendation Supports the Vision
Gonzales will continue to be a safe, clean, family-friendly community, diverse in its heritage, and committed to working collaboratively to preserve and retain its small town charm.
Explain: Staff requires the use of these doors in order to fulfill their job requirements and provide service to the city and community.
Explain how the Recommendation Directly Implements the Mission The City Council and Staff of the City of Gonzales will realize our Vision by providing the leadership, commitment and resources necessary to provide excellent services that enhance the quality of life of our diverse community. X Yes ____ No____ N/A
Explain: See vision explanation above.
City services will be delivered in a cost-effective, respectful and friendly manner to ensure the safety and well being of the residents and the promotion of business, recreational, housing and employment opportunities in an environmentally sustainable manner. X Yes ___ No ____ N/A Explain: See Vision explanation above.
Strong fiscal policies allow us to provide appropriate infrastructure for:
• Public Safety X Yes No N/A
• Housing X Yes No N/A
• Recreation X Yes No N/A
• Environment X Yes No N/A
• Education X Yes No N/A
Explain: See Vision above.
ALTERNATIVES
Direct staff to only replace one bay door.
BUDGET IMPACT
The contract with the Vortex Company will be funded by the General Governmental Building Fund, Capital Improvements (GL100-170-6530). The General Governmental Building Fund has a balance of $73,035.
CONCLUSION
It is recommended that the City Council Adopt Resolution No. 2023-18, A Resolution of the City Council of the City of Gonzales Authorizing Vortex Industries to remove and replace two bay doors at the Public Works Corporation Yard for a not-to-exceed cost of $50,000.
Attachments:
1. Overhead Door Company Quote
2. Vortex Industries Quote
3. Resolution No. 2023-18