City of Gonzales
PUBLIC WORKS / CITY ENGINEER DEPARTMENT
STAFF REPORT
TO: Honorable Mayor Rios and City Council
DATE: June 5, 2023
FROM: Patrick Dobbins, Public Works Director/City Engineer THROUGH: Carmen Gil, Acting City Manager
SUBJECT: Resolution 2023-33 Awarding Community Center DBE Contract to the Otto Construction/WRNS Team
RECOMMENDATION
It is recommended that the City Council Adopt Resolution 2023-33, A Resolution of the City Council of the City of Gonzales Awarding the Design/Build Contract for the Community Center Complex Project to the Otto Construction/WRNS Team and Authorizing the Issuance of a Notice to Proceed with Design Services at a Not-To-Exceed Amount of $4,900,446.
BACKGROUND
With the passage of Measure X in the November 2020 election, the city restarted efforts to design and construct the Community Center Complex. To date, the City Council has taken the following actions to advance this significant project:
1. At the March 1, 2021 Council Meeting, the Council concurred with staff recommendation and authorized the use of Design/Build Delivery for the project.
2. At the May 3, 2021 Council Meeting, the Council authorized execution of a contract with Swinerton Consulting for Program and Construction Management Services for the project.
3. At the July 19, 2021 Council Meeting, the Council approved a contract amendment with Swinerton Consulting to engage Group 4 Architects to provide community engagement and to develop the Design Criteria documents for the Design/Build Request for Proposal.
4. At the February 22, 2022 Council Meeting, the Design Criteria Documents (prepared by Group 4 Architects) were approved and the three top ranked Design/Build teams out of the seven teams AGENDA
ITEM
16 that submitted Statement of Qualifications were “short-listed” to receive the project Request for Proposal. The Design Criteria Documents are comprised of 98 sheets of plans, a three volume set of technical specifications and other guidance documents.
The project will be delivered in a phased approach due to grant funding awarded for the project that have deadlines to advance the project to construction.
REVIEW AND ANALYSIS
On January 31, 2023 staff issued the Request for Proposals (RFP) to the following three “short-listed” Design/Build Teams (Contractor/Architect):
• Blach/Steinberg Hart
• Otto Construction/WRNS
• Bernards/Perkins-Eastman
After receiving and reviewing the RFP, the Bernards/Perkins-Eastman team withdrew from the selection process due to adjustments in their Northern Calif projects and related staffing over the prior ten months.
The other two teams were very engaged during the RFP process, including several confidential meetings.
Proposals were received from the Blach/Steinberg Hart and the Otto Construction/WRNS teams by the April 21 deadline and both teams were interviewed on April 27.
Based on their submitted proposal the Otto Construction/WRNS team was determined to be the top ranked Design/Build team. City and Swinerton staff are discussing their scope of work, fee and schedule.
Therefore, staff recommends the City Council award the Design-Build Contract for the Community Center Complex Project to the Otto Construction/WRNS Team and Authorize the Issuance of the Notice to Proceed with Design Services at a not-to-exceed amount of $4,900,446.
How Recommendation Supports the Vision
Gonzales will continue to be a safe, clean, family-friendly community, diverse in its heritage, and committed to working collaboratively to preserve and retain its small-town charm.
Explain: Constructing a Community Center will provide residents with a facility for a wide variety of public and private functions, recreation programs and other activities which will enhance the quality of life of Gonzales residents.
Explain how the Recommendation Directly Implements the Mission The City Council and Staff of the City of Gonzales will realize our Vision by providing the leadership, commitment and resources necessary to provide excellent services that enhance the quality of life of our diverse community. X Yes ____ No____ N/A
Explain: Please see explanation above for the Mission.
City services will be delivered in a cost-effective, respectful and friendly manner to insure the safety and well-being of the residents and the promotion of business, recreational, housing and employment opportunities in an environmentally sustainable manner. X Yes ____No ____ N/A Explain: See Vision explanation above.
Strong fiscal policies allow us to provide appropriate infrastructure for:
• Public Safety Yes X No N/A
• Housing Yes X No N/A
• Recreation X Yes No N/A
• Environment X Yes No N/A
• Education X Yes No N/A
ALTERNATIVES
Amend or modify staff’s recommendation.
BUDGET IMPACT
A $100,000 stipend will be paid to the Blach/Steinberg Hart team as stipulated in the city’s RFP.
The Notice to Proceed for Design Services of Phases 1 and 2 will encumber $4,900,446 in fund GL100- 850-6235.
CONCLUSION
It is recommended that the City Council Resolution 2023-33, A Resolution of the City Council of the City of Gonzales Awarding the Design/Build Contract for the Community Center Complex Project to the Otto Construction/WRNS Team and Authorizing the Issuance of a Notice to Proceed with Design Services at a Not-To-Exceed Amount of $4,900,446
Attachments:
1. Resolution No. 2023-33
2. Notice to Proceed with Phase 1 and 2 Design Services
3. Design/Build Contract Otto Construction / WRNS
4. Design/Build Contract Exhibit B - Clarifications