City of Gonzales
PUBLIC WORKS / CITY ENGINEER DEPARTMENT
STAFF REPORT
TO: Honorable Mayor Rios and City Council
DATE: June 5, 2023
FROM: Patrick Dobbins, Public Works Director/City Engineer THROUGH: Carmen Gil, Acting City Manager
SUBJECT: Resolution No. 2023-30 Contract with ESRI for GIS Mapping Subscription
RECOMMENDATION
It is recommended that the City Council Adopt Resolution No. 2023-30, A Resolution of the City Council of the City of Gonzales Authorizing Execution of an Enterprise Agreement for Small Governments with ESRI at an Annual Cost of $15,500 for Geographic Information System Mapping Software. The $15,500 annual cost will be funded by $7,750 from the Water Enterprise Fund, and $7,750 from the Sewer Enterprise Fund.
BACKGROUND
In April 2020, the City Council authorized execution of an Enterprise Agreement for Small Governments with ESRI at an annual cost of $15,000. This allowed the city to transition to a more robust mapping system than the previous AutoCAD map. To date, public works staff has created over 30 maps including the following:
1. Stormwater outlets
2. City Facilities
3. City Parks
4. Public Restrooms
5. Public Health Facilities
6. Gonzales Schools
7. Water Quality Collection Points
8. Sewer, Water, Storm Maps
9. Proposed Development Projects
10. Street Trees
11. Parcel lines
AGENDA
ITEM
10 12. City Limits
13. Sphere of Influence boundary
14. Rural Fire Protection District boundary
15. Streetlights
16. Sewer, Water, Storm Map
17. Preliminary FEMA Flood mapping
18. Landscape Maintenance Service Areas
REVIEW & ANALYSIS
ESRI is a worldwide company that supplies and supports GIS software and applications. They are the main vendor of GIS systems with approximately 45% of the market.
Under the prior agreement ESRI hosted the City’s GIS data files and our agreement provides for up to 50 users. Staff recommends approval of a three-year extension contract with ESRI at an annual cost of $15,500.
How Recommendation Supports the Vision
Gonzales will continue to be a safe, clean, family-friendly community, diverse in its heritage, and committed to working collaboratively to preserve and retain its small-town charm.
Explain: Using the ESRI GIS system has improved the mapping and related data use by the City Public Works Department.
Explain how the Recommendation Directly Implements the Mission The City Council and Staff of the City of Gonzales will realize our Vision by providing the leadership, commitment and resources necessary to provide excellent services that enhance the quality of life of our diverse community. X Yes ____ No____ N/A
Explain: Implementing the ESRI GIS has improved the use of technology by city public works.
City services will be delivered in a cost-effective, respectful and friendly manner to ensure the safety and well being of the residents and the promotion of business, recreational, housing and employment opportunities in an environmentally sustainable manner. X Yes ____No ____ N/A Explain: See Vision explanation above.
Strong fiscal policies allow us to provide appropriate infrastructure for:
• Public Safety X Yes No N/A
• Housing X Yes No N/A
• Recreation X Yes No N/A
• Environment X Yes No N/A
• Education X Yes No N/A
Explain: See Vision above.
ALTERNATIVES
Direct staff to seek additional proposals for this contract or amend and modify staff recommendation.
BUDGET IMPACT
The ESRI GIS contract will be funded with $7,750 from the Water Enterprise Fund and $7,750 from the Sewer Enterprise Fund.
CONCLUSIONS
It is recommended that the City Council Adopt Resolution No. 2023-30, A Resolution of the City Council of the City of Gonzales Authorizing Execution of an Enterprise Agreement for Small Governments with ESRI at an Annual Cost of $15,500 for Geographic Information System Mapping Software. The $15,500 annual cost will be funded by $7,750 from the Water Enterprise Fund, and $7,750 from the Sewer Enterprise Fund.
Attachments:
1. Resolution No. 2023-30
2. ESRI Small Local Government Cloud-Based Enterprise Agreement