City of Gonzales
PUBLIC WORKS / CITY ENGINEER DEPARTMENT
STAFF REPORT
TO: Honorable Mayor Rios and City Council
DATE: June 5, 2023
FROM: Patrick Dobbins, Public Works Director/City Engineer THROUGH: Carmen Gil, Acting City Manager
SUBJECT: Resolution No. 2023-31 4Leaf Building Official Services & Plan Review Contract
RECOMMENDATION
It is recommended that the City Council Adopt Resolution No. 2023-31, A Resolution of the City Council of the City of Gonzales Authorizing Execution of Professional Services Contracts with 4Leaf Consulting for Building Department Services and for Plan Review and Inspection Services for the Community Center Complex Project.
BACKGROUND
For the last ten years the City has used a consultant to perform Building Department services to support the Community Development Department efforts. Earlier this year, staff issued the following Request for Proposals:
1. Contract Building Official duties including Plan Review and Building Inspection Services
2. Building Code Review and Building Inspection Services for the Community Center Complex Project
The city received proposals from the following firms:
• CSG (Contract Building Official services only)
• Bureau Veritas (Building Services for the Community Center Complex Project only) • 4Leaf Consulting (both contracts)
• NV5 (both contracts)
• West Coast Code Consultant (Contract Building Official services only) AGENDA
ITEM
15 REVIEW & ANALYSIS
Based on review of the submitted proposal from the five firms, CSG, Bureau Veritas and 4Leaf Consulting were shortlisted for an interview on April 27, 2023. The interview panel consisted of • Development Services Technician Alejandra Flores
• Fire Chief Jason Muscio
• Public Works Director Patrick Dobbins
Consultants were provided 25 minutes to present their qualifications, experience, and approach for the contract(s). Then the interview panel asked ten questions of each consultant team. After concluding the interviews, the panel was unanimous that 4Leaf Consulting was the highest ranked team based on their proposals and interview.
Staff recommends that the City Council authorize execution of the following contracts with 4Leaf Consulting:
• An agreement for the Building Department Services including contract Building Official duties.
The agreement is for a not-to-exceed amount of $150,000 per year with an initial term of three years with an option to extend it an additional two years. This contract is funded by collected building permit fees.
• An agreement for Plan Review and Inspection Services on the Community Center Complex Project. Plan review services are estimated to be $75,000 for Phases 1 and 2 and inspection services for Phase 1 of the Community Center Complex Project is estimated to be $275,000.
These costs are funded by the selected Design/Build team as they are responsible for coordinating and being efficient with the plan review and inspection services.
How Recommendation Supports the Vision
Gonzales will continue to be a safe, clean, family-friendly community, diverse in its heritage, and committed to working collaboratively to preserve and retain its small-town charm.
Explain: Using a consultant for building plan check and inspection services provides the city with the resources necessary to provide excellent services to our residents and businesses that enhance the quality of life of our diverse community.
Explain how the Recommendation Directly Implements the Mission The City Council and Staff of the City of Gonzales will realize our Vision by providing the leadership, commitment and resources necessary to provide excellent services that enhance the quality of life of our diverse community. X Yes ____ No____ N/A
Explain: Please see explanation above for the Mission.
City services will be delivered in a cost-effective, respectful and friendly manner to insure the safety and well being of the residents and the promotion of business, recreational, housing and employment opportunities in an environmentally sustainable manner. X Yes ____ No ___ N/A Explain: See Vision explanation above.
Strong fiscal policies allow us to provide appropriate infrastructure for:
• Public Safety X Yes No N/A
• Housing X Yes No N/A
• Recreation X Yes No N/A
• Environment X Yes No N/A
• Education X Yes No N/A
Explain: See Vision above.
ALTERNATIVES
1. Direct staff to seek additional proposals for this contract.
2. Amend or modify staff recommendation.
BUDGET IMPACT
4Leaf Consulting contract for Building Department Services will be funded by collected building permit fees and their contract for Plan Review and Inspection Services on the Community Center Complex Project will be funded by the selected Design/Build team.
CONCLUSION
It is recommended that the City Council Adopt Resolution No. 2023-31, A Resolution of the City Council of the City of Gonzales Authorizing Execution of Professional Services Contracts with 4Leaf Consulting for Building Department Services and for Plan Review and Inspection Services for the Community Center Complex Project.
Attachments:
1. Resolution No. 2023-31
2. Agreement with 4 Leaf for Building Dept Services
3. Agreement with 4 Leaf for Plan Review & Inspection Services