Any writing or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at City Hall located at 147 Fourth Street, Gonzales, California, during normal business hours.
A G E N D A
JOINT MEETING OF THE
GONZALES CITY COUNCIL AND
GONZALES SUCCESSOR AGENCY
CITY COUNCIL CHAMBERS – 117 FOURTH STREET
GONZALES, CA 93926
MONDAY, OCTOBER 16, 2023
6:00 P.M.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
1. ROLL CALL- City Council/Successor Agency
Mayor Pro Tem/Vice Chair Scott Funk, Council/Agency Member Liz Silva, Council/Agency Member Lorraine Worthy, Council/Agency Member Maria Orozco, Mayor/Chair Jose L. Rios
Successor Agency Item
PUBLIC NOTICE
This meeting is being conducted consistent with State of California Executive Order N-29-20 dated March 17, 2020, regarding the COVID-19 pandemic. The public may participate in person or online via zoom at https://us06web.zoom.us/j/83644758105 or call 1 (669) 900-6833 and use Meeting ID: 836 4475 8105. If you wish to make either a general public comment or to comment on a specific agenda item, please use the Raise Hand function. You will be allowed three minutes for your comments.
If you choose not to attend the City Council meeting but wish to make a comment on a specific agenda item, please submit your comment limited to 250 words or less by 12:00p.m. on the day of the meeting to the City Clerk at [email protected]
PRESENTATIONS
2. Public Relations Impact Report 2021-2023 by Armanasco Public Relations
BUSINESS FROM THE PUBLIC
3. Business from the Public not on the Agenda; any member of the Public may address the Council/Agency for a period not to exceed three minutes on any subject not on the Agenda. The Council/Agency will listen to all communications but may take no action. *
Any writing or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at City Hall located at 147 Fourth Street, Gonzales, California, during normal business hours.
CONSENT AGENDA
All matters listed under the Consent Agenda are considered routine by the City Council and will be adopted by one action of the Council unless any Council Member has a question or wishes to make a statement or discuss an item. In that event, the Mayor will remove the item from the Consent Calendar for separate consideration.
4. Approve the Joint City Council and Successor Agency - Regular Meeting - October 2, 2023 Minutes
5. Approve City Accounts Payable Warrants #49242-49297
6. City Manager’s Report
7. Community Development Department Activity Report
8. Community Engagement & Recreation Departments Activity Report
9. Fire Department Activity Report
10. Police Department Activity Report
11. Public Works/City Engineer Department Activity Report
12. Consider Approval of Resolution No. 2023-62, A Resolution of the City Council of the City of Gonzales Approving the Community Action Grants for FY 2023-2024 Funded with Measure K Allocations
13. Consider Approval of Resolution No. 2023-65, A Resolution of the City Council of the City of Gonzales Awarding the Fifth Street Truck Ban Signage Project to Chrisp Company, Authorizing and Directing the City Manager to Execute an Agreement with Chrisp Company in the Amount of $71,523 with a Contingency Budget of $8,477 for Unanticipated Field Changes; and Amend the FY 2023-2024 City Budget by increasing the Industrial Business Park Benefit Assessment (Fund 316) Contractual Services - General (Object Code 6245) by $80,000
14. Authorize the City Manager to Execute Amendment #3 to the Consulting Services Agreement Between the City of Gonzales and EMC Planning Group for Preparation of the Vista Lucia Specific Plan EIR - New Vehicle Miles Traveled (VMT) Analysis Consistent with the City’s Adopted VMT Policy
REGULAR AGENDA
15. Progress Report on the Community Center Complex Project a) Staff Report
b) Public Comment
c) Council Discussion
d) Council Action
Staff Recommended Action-Recive report and provide any feedback
GONZALES YOUTH COUNCIL UPDATES
16. Oral Communication
BUSINESS FROM CITY COUNCIL
17. City Council Board/Committee Reports
a. League of California Cities Monterey Bay Division
b. Association of Monterey Bay Area Governments
c. Monterey Salinas Transit
18. Oral Communications
BUSINESS FROM CITY MANAGER
19. Oral Communications
ADJOURNMENT
In compliance with the American with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (831) 675-5000. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (CFR 35.102-35.104 ADA Title II). This is a public meeting and as such, can be seen live by people present or online and is being recorded; therefore; anything you say or do here is public information. The recordings are available online. *
PUBLIC RELATIONS IMPACT REPORT
2021 - 2023
PREPARED BY
ARMANASCO PUBLIC RELATIONS
AGENDA
ITEM
2 Packet Pg. 3
Attachment: Powerpoint Presentation (2849 : Public Relations Impact Report 2021-2023) Since 2015 Armanasco Public Relations has been actively e ngage d in promoting the City of Gonzale s--focus ing on the City’s unique ne s s , re s pons ive ne s s to de ve lopme nt, community partne rs hips , e conomic/e nvironme ntal s us tainability, youth e mpowe rme nt, and proactive e fforts to build a he althy community.
OUR ROLE
Packet Pg. 4
Attachment: Powerpoint Presentation (2849 : Public Relations Impact Report 2021-2023) Increase awareness of the City’s accomplishments and promote the success of the community Pos ition the City as a re gional le ade r
Promote Gonzale s ’ Economic De ve lopme nt vis ion, …” s afe , he althy, dive rs e , s us tainable community with s mall town charm…”
Draw atte ntion to city le ade rs hip’s mode rn and forward-thinking approach to proje cts and the s trong re lations hips and partne rs hips that have be e n de ve lope d
OBJECTIVES
Packet Pg. 5
Attachment: Powerpoint Presentation (2849 : Public Relations Impact Report 2021-2023) OUR WORK SINCE 2015
Award applications were written that resulted in one
local award, one state award, and two national awards
Aw a rd Ap p lic a tions
Grant applications we re writte n that re s ulte d in
$ 175,000.00 in funding for the city
Gra nt Writing
Nume rous adve rtis e me nts , flye rs , banne rs , pos te rs , s ocial me dia conte nt, and Powe rPoint pre s e ntations have be e n de ve lope d
Ma rke ting Pie c e s
Le tte rs , re ports , white pape rs , gue s t comme ntary, s pe e che s , and talking points
Va rious Writing Proje c ts
As a re s ult of our pre s s re le as e s and me dia pitching ne arly 200 article s have be e n writte n about Gonzale s s ince 2015
Me d ia Re la tions
Packet Pg. 6
Attachment: Powerpoint Presentation (2849 : Public Relations Impact Report 2021-2023) 2021
- 20 23 MEDIA RELAT IO N S
PRESS RELEASES
During 2021-2023 we produced 48 press releases.
As a result of our work 97 articles were written or reported in local, regional and national publications.
Clip report with links to all articles since 2021:
Packet Pg. 7
Attachment: Powerpoint Presentation (2849 : Public Relations Impact Report 2021-2023)
ARTICLE HIGHLIGHTS
Los Angeles Area Radio Station National Syndicated Blog Santa Rosa, CA Newspaper Packet Pg. 8
Attachment: Powerpoint Presentation (2849 : Public Relations Impact Report 2021-2023)
ARTICLE HIGHLIGHTS
October 19, 2021 September 21, 2022 June 9, 2023
Packet Pg. 9
Attachment: Powerpoint Presentation (2849 : Public Relations Impact Report 2021-2023) Articles written by Armanasco Public Relations: • Summe r 20 21: Ne w Microgrid in Gonzale s Promis e s Major Be ne fits
• Fall 20 23 (Upcoming): Article about the Gonzale s Community Ce nte r & Capital Campaign
Coas tal Growe r was founde d in 19 88 by le ade rs in the local agriculture indus try. The magazine is dis tribute d quarte rly and is dire ctly maile d to 5,50 0 home s and bus ine s s e s . The magazine is dis tribute d to me mbe rs and as s ociate me mbe rs of the Growe r Shippe r As s ociation of Ce ntral California, compris e d of le ade rs in the local ag bus ine s s are na and re late d indus trie s , and ove r 1,20 0 me mbe rs of the Santa Cruz County Farm Bure au. In addition, it is als o dis tribute d to high income home owne rs in Markham Ranch, Toro Park, Corral de Tie rra, Pasadera , and to me mbe rs of the Corral de Tie rra Country Club.
ARTICLES WRITTEN
Packet Pg. 10
Attachment: Powerpoint Presentation (2849 : Public Relations Impact Report 2021-2023) Joe Mathews is a columnist and California editor at Zócalo Public Square . His we e kly s yndicate d column, Conne cting California, runs in more than 3 0 ne ws pape rs throughout California.
Article s writte n by J oe Matthe ws : • 20 21 The Huge Ele ctric Le ade rs hip of a Small California Town • 20 21 What Make s a Good Small Town? Small Towns Can Cre ate Big Change
• 20 21 Why California’s Le ttuce Lands are Unlike ly Vaccination Le ade rs
• 20 21 Q&A with Gonzale s City Manage r Re ne Me nde z • 20 22 It take s a Village to Tackle the Te e n Me ntal He alth Cris is
MEDIA PITCHING
Packet Pg. 11
Attachment: Powerpoint Presentation (2849 : Public Relations Impact Report 2021-2023)
ARTICLE HIGHLIGHT
This article was also published in the following news outlets:
• Mercury News
• Bakersfield News
• Ventura County Star
• Fresno Bee
• East Bay Times
• San Francisco Chronicle
• Press Democrat
• Salinas Californian
Zo c a lo : Co n n e c t in g Ca lifo rn ia
It Takes a Village to Tackle the Teen Mental Health Crisis In Gonzales, California, Young People Are Turning to One Another—With the Support of Their Community—to
Address a National Problem
By Joe Mathews | Nov. 22, 2022
Re a d Art ic le "Ove r t h e p a s t g e n e ra t io n , t h e t o w n h a s p rio rit ize d p u b lic p a rt ic ip a t io n a n d e m p o w e rm e n t o f it s you n g p e op le in com m u n ity p rob le m - solvin g —a s t ra t e g y d u b b e d Th e Go n za le s Wa y ."
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Attachment: Powerpoint Presentation (2849 : Public Relations Impact Report 2021-2023) 2022 - 3 9 Artic le s 2 0 2 1 - 2 4 Artic le s 2020 - 2 8 Artic le s
MEASURING IMPACT
Total Readership All
Publications
16.7M
Estimated Article
Views
133K
Shares on Social
Media
783
Total Readership All
Publications
15.1M
Estimated Article
Views
99.1K
Shares on Social
Media
1.13K
Total Readership All
Publications
6.96M
Estimated Article
Views
45K
Shares on Social
Media
2.99K
Packet Pg. 13
Attachment: Powerpoint Presentation (2849 : Public Relations Impact Report 2021-2023)
AWARD APPLICATIONS
0 1 2022 Award: Excellence in Engaging Youth in
City Government for the Gonzales Youth
Council
02 Gonzales was one of 10 All -America City award winners in the nation and the only city in California to receive the award in 2023.
Packet Pg. 14
Attachment: Powerpoint Presentation (2849 : Public Relations Impact Report 2021-2023) • Article for League of California Cities Magazine: Gonzales Youth Council Youth Supporting Youth Mental Health Project (2023)
• State Budget Request Reports to Submit to Rivas and Caballero's Office (wastewater treatment facility funding request) (2023)
• Gonzales Youth Council Case Study (2021)
• Letter to President Biden Regarding 90% Vaccination Rate (2021) • Letter to Congressman Panetta to Support Microgrid Act (2021) • 2021 and 2022 US Conference of Mayors Childhood Obesity Prevention – Healthy Gonzales Initiative (received $25K in 2021)
GRANT WRITING
OTHER WRITING PROJECTS
Packet Pg. 15
Attachment: Powerpoint Presentation (2849 : Public Relations Impact Report 2021-2023)
OUR FOCUS GOING FORWARD
• Continue local, regional and national media relations (press releases, story pitching, write articles) • Grant research and writing, with a focus on grants for the fire department and general city funds for existing city programs and initiatives
• Other writing projects as needed
• Develop marketing communication pieces as needed
• Assist with messaging for potential tax measure
• Provide strategic counsel regarding any issues as needed (housing, water rates) Packet Pg. 16
Attachment: Powerpoint Presentation (2849 : Public Relations Impact Report 2021-2023)
BENEFITS
The ability to have public relations experts available to support staff with public outreach and communication efforts is valuable. This is an area that requires a level of expertise, contacts, relationships developed over time, and needs an ongoing effort and focus to be successful.
Over the years our work has
• Increased overall awareness of the City of Gonzales
• Built up The Gonzales Way brand
• Provided the city grant funds
• Boosted economic development
• Strengthened & expanded partnerships
• Produced results
Packet Pg. 17
Attachment: Powerpoint Presentation (2849 : Public Relations Impact Report 2021-2023) QUESTIONS?
Packet Pg. 18
Attachment: Powerpoint Presentation (2849 : Public Relations Impact Report 2021-2023)
MINUTES
JOINT MEETING OF THE
GONZALES CITY COUNCIL AND
GONZALES SUCCESSOR AGENCY
MONDAY, OCTOBER 2, 2023
6:00 P.M.
CALL TO ORDER
The meeting was called to order at 6:00 PM by Mayor Jose L. Rios.
PLEDGE OF ALLEGIANCE
The flag salute was recited by all present.
ROLL CALL
Attendee Name Title Status
Jose L. Rios Mayor/Chair Present
Scott Funk Mayor Pro Tem/Vice Chair Excused
Liz Silva Council/Agency Member Present
Lorraine Worthy Council/Agency Member Present
Maria Orozco Council/Agency Member Present
YOUTH COMMISSIONERS
Luke Naegle.
STAFF PRESENT
City Manager Carmen Gil, City Attorney Michael F. Rodriquez, Community Development Director Taven Kinison Brown, Finance Director Mike Howard, Executive Assistant to the City Manager/Deputy City Clerk Mary Villegas, Administrative Assistant II Marisol Gomez, Fire Chief Jason Muscio, and Police Chief Keith Wise.
* Successor Agency Item
PUBLIC NOTICE
This meeting is being conducted consistent with State of California Executive Order N-29-20 dated March 17, 2020, regarding the COVID-19 pandemic. The public may participate in person or online via zoom at https://us06web.zoom.us/j/84456505767 or call 1 (669) 900-6833 and use Meeting ID: 844 5650 5767. If you wish to make either a general public comment or to comment on a specific agenda item, please use the Raise Hand function. You will be allowed three minutes for your comments.
Packet Pg. 19
Minutes Acceptance: Minutes of Oct 2, 2023 6:00 PM (CONSENT AGENDA) AGENDA
ITEM
4
If you choose not to attend the City Council meeting but wish to make a comment on a specific agenda item, please submit your comment limited to 250 words or less by 12:00p.m. on the day of the meeting to the City Clerk at [email protected]
PRESENTATIONS
2. Update from Blue Zones Project
City Manager Gil introduced Ms. Howell who would share what Blue Zones has been doing for the past year or so and some of the exciting opportunities that they have in store for the County, specifically Gonzales.
Kendra Howell, Senior Policy Lead, Blue Zones Project Monterey County, presented via powerpoint the Blue Zones Project focus, project timeline on the different areas, Gonzales and King City’s year one goals, certification progress, schools approved in Monterey County, restaurants and grocery stores approved in Gonzales and the county, tobacco policy, opportunities for Gonzales, food, and environmental policies.
3. Fourth of July Fire Update
Fire Chief Muscio provided an update via powerpoint presentation on the 496 Charolais Drive structure fire, and provided a summary of the incident and investigation findings.
BUSINESS FROM THE PUBLIC
4. Business from the Public not on the Agenda; any member of the Public may address the Council for a period not to exceed three minutes on any subject not on the Agenda. The Council will listen to all communications, but may take no action.
Henry Martinez Sr., 112 Tenth Street, commented about the need to post school crossing signs at the bridge and the incident with the student.
Roman Barba, 123 Second Street, suggested putting up blinking lights at the bridge crosswalks just like on Fifth Street.
Alex Ramirez, Rhone Way, suggested doing permit parking and shared ideas that will help bringing in revenue.
Henry Martinez Jr, (via zoom), commented about the bridge being a problem that brought up before; wanted no expansion in the City until the bridge gets expanded; hoped the structure fire report gets put up publicly because a lot of people want to see it since there were a lot of questions; and he expressed his complete support for the Fire Department.
CONSENT AGENDA
5. Approve the Joint City Council and Successor Agency - Regular Meeting - September 18, 2023 Minutes
6. Approve City Accounts Payable Warrants #49162-49241
7. Consider Closure of City Offices from December 25, 2023 through January 1, 2024
8. Consider Approval of Resolution No. 2023-62, A Resolution of the City Council of the City of Gonzales Approving the Community Action Grants for FY 2023-2024 funded with Measure K Allocations
*
Packet Pg. 20
Minutes Acceptance: Minutes of Oct 2, 2023 6:00 PM (CONSENT AGENDA)
Mayor Rios pulled Item 8 in its entirety.
9. Consider Approval of Resolution No. 2023-63, A Resolution of the City Council of the City of Gonzales Approving the Water Supply Assessment for the Vista Lucia Specific Plan, per the Requirements of SB610
RESULT: APPROVED [UNANIMOUS] Items 5, 6, 7, and 9
MOVER: Maria Orozco, Council Member
SECONDER: Liz Silva, Council Member
AYES: Jose L. Rios, Liz Silva, Lorraine Worthy, Maria Orozco EXCUSED: Scott Funk
10. Consider Approval and Authorize the City Manager to Sign a Reimbursement Agreement Between the City of Gonzales and D’Arrigo Bros. of California for all Work Related to the Permit Process and Application for the Construction of a 137-Unit H2A Housing Project Along the Eastside of Fanoe Road
Council Member Worthy pulled Items 7 and 10.
Council Member Silva wished to pull the same items.
In regards to Item 7, Council Member Worthy understood that was done every year for two weeks and she felt it was important that someone was around in case of an emergency and the residents need to know that there's someone there if something happens. She also said she brought up the lunches last year, and asked if they can be staggered so it's open during lunch and someone is in the office during the lunch hour since there are people that can do their stuff at lunch time.
City Manager Gil clarified the closure was only one week and the Police, Fire, and Public Works are still on duty. She added somebody from the office still in the background and is still available.
It's just that the office isn't open for regular business, but there's somebody still on call at all times anyway. She reiterated that it makes it easier for everybody to be off at the same time regarding vacation requests and those that want to ask for vacation, they take it out of their vacation or comp time accruals, and that’s not covered by the City. But Police, Fire and Public Works staff are always accessible.
Council Member Orozco pulled Item 10. She asked City Manager Gil if she could just explain what the process was for the agreement in case folks want more information.
City Manager Gil responded that in the agenda packet, was the reimbursement agreement for the H2A D’Arrigo Housing Project, which was only a reimbursement agreement. What that means is any work that staff does towards that project, it's not approval and it doesn't mean it's an approval, but any work like staff does such as research or engaged in conversations or respond to requests from the public or the developer, we would be able to get that time reimbursed by the developer so the City doesn’t carry that cost. She reiterated the agreement helps us recoup costs of staff time, but it does not mean that the project is approved by any means.
In regards to Item 7, Council Member Silva also shared her concern about someone being in the office in case any of our residents needed service or someone to talk to. She also asked if employees can choose to work in the event they don’t have enough time.
Packet Pg. 21
Minutes Acceptance: Minutes of Oct 2, 2023 6:00 PM (CONSENT AGENDA)
City Manager Gil responded yes and indeed, some do. She mentioned it becomes an issue when we open to the public, because if the public wants to come in and make a payment for example that means that the ladies at the front that know how to register those payments into the system would have to be there. And so that's why we don't have the doors open, otherwise, it wouldn't allow them to take that time off.
Council Member Silva said that was one of her concerns if a resident did want to make a payment if they can’t do it online and there was no one to take that payment. In regards to Item 10, she was under the impression things were going to be paid for a project that had not yet been approved by the Planning Commission or the City council, so she thanked City Manager Gil for the clarification.
Mayor Rios opened public comment for Item 10.
Delia Gutierrez, 1614 Spumante Way, thanked City Manager Gil for clarifying that because she didn’t want to see the City spend any money on a project she feels should never be approved. She expressed her opposition to the proposed project because of traffic problems on Fifth Street, as well as pedestrian traffic.
Daniel Gutierrez, 1614 Spumante Way, spoke against the project for the reasons of being a small town everyone knew each other, many family generations living here for a long time, D’Arrigo being the winner since these are their workers and they’ll charge them rent, over one thousand men walking our streets, and this project not benefiting Gonzales.
Henry Martinez Sr. suggested to staff about having backup people to do the register at City Hall.
He also commented about the men who will be in this housing having their own transportation, and law enforcement response time problem because that’s in the County and our Police Department can’t respond.
Roman Barba commented about farm labor camps having hard workers and also people who drink a lot, workers in downtown drinking in broad daylight, suggested switching land, and our Police Department not being able to patrol that area since that is CHP or Sheriffs because that’s in the County.
Alexis Johnson, Barbera Way, expressed her opposition to the H2A housing project due to concerns with additional traffic contributing to already congested streets, resources depleted instead of being put to use to expand the desperate need for additional family housing, and addition of crime rates.
Lupe Ferrari, Burgundy Way, expressed her opposition to the project due to Sherrif’s Office being understaffed and will have to depend on our Police Department to respond because of the location, D’Arrigo only caring about their money and taking advantage of building projects on unincorporated areas bypassing local government, additional crime, men wanting to see girls, loitering and drinking. She asked City leaders to take a more aggressive stance against this development on Fanoe Road.
Erin Ramirez, Rhone Way, commented about never feeling unsafe here and appreciating the small community we have, and expressed her opposition to this project due to potential crimes, and traffic congestion.
Rosa Rodriguez, 307 Ayrshire Way, was bothered by people assuming these men will be catcalling our girls, committing crime, drinking, and she felt it was discrimination on a certain culture that can’t be based on past behaviors, and having perverts in all nationalities. She Packet Pg. 22
Minutes Acceptance: Minutes of Oct 2, 2023 6:00 PM (CONSENT AGENDA)
commented about her family being Braceros and people should be talking about how things are going to be mitigated if this program goes forward instead. She opposed to the fact that the workers of this program only worked a few hours a day and they still charge them rent and she didn’t want them to be taken advantage of if this program came forward.
Andrea Fragoso, 411 Angus Drive, asked to take into account all the generation families who are still living here in hopes of renting or possibly buying a home, and would hate to see D’Arrigo come and take all those resources where they could be put to use for the people who want to continue to reside here.
Alex Ramirez, Rhone Way, agreed with the people opposing the H2A project due to our Police and Fire Departments being overworked already, and our children’s safety.
Sandy Villegas, 1067 Zinfandel Drive, expressed her opposition to this project due to the location, safety of children and infrastructure.
Henry Martinez Jr., (via zoom), thought he will never see this day where he saw racism, feminism, as a Hispanic community, should stand with all our people. He commented about being part of the Bracero people and would not stand this, and pushing for this program because he’s not going to stand for any guys getting discriminated against because these are the people who are picking everyone’s food in this country.
Katherine Avila, Avila Construction and Representing D’Arrigo, thanked the City for hearing out the community, and said they’re still in the very early stages of this project, and part of their ongoing efforts will be close coordination with the City, as well as the County, and continue the community outreach. They hope to engage in good faith with some of these community members who have concerns and who can help shape a good project for everyone. She appreciated the Council’s consideration of the reimbursement agreement that will allow staff to better engage with them and working through this project.
Tencia Vargas, (via zoom), expressed her concern of the amount of impact that’s going to have on the City, infrastructure needs a lot of work especially on Fifth Street with the traffic issues, and unsafe pedestrian walkways. She asked staff and Council to consider this before moving forward as well as more information going out to all residents.
Being there no more public comments, Mayor Rios shared about he and City Manager Gil speaking with Supervisor Lopez, and a project of this type in the County doesn't even go to the Board of Supervisors, but will have to go to LAFCO, the Commission who will have some say in whether it does get built where it's at, but this doesn't stop what we as a City, need to do which is basically get them to pay for whatever work our staff has to do. I believe staff has done a very diligent job in making sure that this City has at least made hope, whether eventually goes in there or not, but it's really beyond our control at this point.
City Manager Gil added that was what we were informed from Supervisor Lopez. But the reimbursement agreement is just to reimburse staff’s time at this point.
Council Member Silva reminded the community that as we vote on Item 10, that is just for do D’Arrigo and Avila Construction to reimburse the City for any expenses for staff’s time spent preparing any documents that they need. This does not mean that we are in favor of the project and they voiced their concerns at the last Council meeting. She added about being born and raised in this community and a granddaughter of immigrants from Mexico. She opposes to the location that they have proposed and she has suggested also that they look for another location within their properties either around Gonzales or out in the County. She wanted everyone to understand this Packet Pg. 23
Minutes Acceptance: Minutes of Oct 2, 2023 6:00 PM (CONSENT AGENDA)
was not our stamp of approval for the project itself, it is only an approval to get reimbursed for the time our staff spends.
Mayor Rios had a question on the warrants for the cleaning of the water tank and he was assuming the amount was for all three tanks.
City Manager Gil responded that was correct.
RESULT: APPROVED [UNANIMOUS] Item 10
MOVER: Liz Silva, Council Member
SECONDER: Maria Orozco, Council Member
AYES: Jose L. Rios, Liz Silva, Lorraine Worthy, Maria Orozco EXCUSED: Scott Funk
REGULAR AGENDA
11. Consider Approval of Resolution No. 2023-64, A Resolution of the City Council of the City of Gonzales Rejecting All Proposals Received by the Cities of Gonzales, Soledad, Greenfield, and King (Cities) to Select a Qualified Contractor to Collect Solid Waste, Recyclables, and Organic Waste within the Boundaries of Each City as a Single Franchise Collection Zone Staff Report: City Manager Gil presented the staff report.
Elia Zavala, Patrick Mathews, and Mandy Brooks from Salinas Valley Recycles were present to answer any questions.
Patrick Mathews answered Council Member Worthy's question as to the reason why Tri-Cities didn't submit a proposal.
Public Comment: Rosa Rodriguez, 307 Ayrshire Way, commented about being happy with TriCities’ service.
Council Discussion: There was none.
RESULT: APPROVED [UNANIMOUS]
MOVER: Lorraine Worthy, Council Member
SECONDER: Liz Silva, Council Member
AYES: Jose L. Rios, Liz Silva, Lorraine Worthy, Maria Orozco EXCUSED: Scott Funk
12. Consider a Parcel Tax to Support Fire Services
Staff Report: Finance Director Howard presented the staff report.
Public Comment: Henry Martinez Sr. commented about being for a tax to pay for services, but the City needs to understand they already pay property tax on school bonds for a school they haven't built, and they will pass this on to their tenants.
Roman Barba, 123 Second Street, commented about paying for three school bonds which never got built, and he fought for those bonds.
Mayor Rios asked Mr. Barba to keep with the topic.
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Minutes Acceptance: Minutes of Oct 2, 2023 6:00 PM (CONSENT AGENDA)
Mr. Barba told Mr. Rios this was the same thing about property taxes. He commented about the City making mistakes and not knowing how to keep track of their money and charging the public for that, but they will charge them on their renters just like Mr. Martinez said. He was totally against that.
Rosa Rodriguez commented about requesting a meeting with City Attorney Rodriquez for the reason of being allowed to express as community members to speak on the same topic, and some comments that shouldn't be made that come across as racist. She asked about the amount per unit.
She also said the City needs to know how to budget their money so they don't have to pay for it.
Finance Director Howard clarified her question. It would be $219.24 per year for a single family residence, or $164 for a multi-family units per year, using the Greenfield model.
Tony Spitaleri, International Association of Firefighters Representative, commented about working with the Fire Department putting together a collective bargaining agreement which was approved and the association stands ready to help the community to provide additional and needed resources if a decision to move ahead with the parcel tax is made. He asked for the Council’s support to move this forward to continue the study.
Henry Martinez Jr. commented about doing his part by paying the City for the Fire Department through fire inspections to maintain his properties, and said yes on passing the parcel tax so everyone else can pay equally, and he assured them it will get passed onto the renters. He supports the Chief and will stand with the decision to charge every single one of these residents here to pay their dues because they call the Fire Department when a fire happens.
Council Discussion: Council Member Worthy asked about the timeline if it goes forward.
Finance Director Howard responded that there is a measure that will be on the ballot in 2024 statewide. This would be part of our analysis, and if we move forward with a parcel tax, because a large part of that measure is to require all new taxes to be at a two thirds threshold of those casting a ballot, including the sales tax measure that we tried to do as a general tax that only required 50%.
And since we're already sent this as a special dedicated tax, and already requires a two thirds threshold, we would already be at that point.
It was the Council’s consensus to move forward with the additional studies that staffs need to do.
13. Public Hearing to Consider Adoption of Ordinance No. 2023-141, An Ordinance of the City Council of the City of Gonzales Authorizing the Purchase and Use of an Unmanned Aerial System (Drone) and Making Findings in Compliance with Gonzales Police Department Policy Manual 709-Military Equipment
Staff Report: City Attorney Rodriquez presented the staff report.
Mayor Rios opened the public hearing at 8:05pm.
Public Hearing: Henry Martinez Sr., 112 Tenth Street, commented this was voted for because it was quoting fireworks but that wasn't an issue and asked if they're still going with it. He also commented about the need to have more than one operator and time spent in training them, charging higher water bills, not needing a captain if he can't handle drugs on the streets.
Mayor Rios asked Mr. Martinez Sr. to stick to the subject of this item.
Packet Pg. 25
Minutes Acceptance: Minutes of Oct 2, 2023 6:00 PM (CONSENT AGENDA)
Mr. Martinez responded the subject was that he can’t trust him flying drones because he can’t handle drunks who are standing everywhere on the streets drinking according to his fellow citizens.
He asked that the City better put a red phone so they know he’s calling. He continued commenting about the misuse of guns and military equipment.
Roman Barba told the Mayor not to try to stop him. He commented about the discussion about getting the drone because it will help with the fireworks and not penalizing the kids, but they got a donation and didn’t think they need to sell fireworks. He suggested a set time limit on fireworks, stopping selling the safe and sane fireworks, raise the violation fine, and City sponsoring a firework show, teaming with the school and county for illegal firework classes.
Rosa Rodriguez, 307 Ayrshire Way, commented about the classes she took with officers, and said she was showing her phone to the Council showing evidence of fireworks the day the fireworks were going on and calling 911. She also talked privacy and the time she had a drone over her head that was a sting operation, and when the kid was ran over. She supported the drone if it was going to be used for the fireworks purpose and suggested considering approving overtime for more Police Officers to be out there.
Henry Martinez Jr., (via zoom), mentioned he was against the whole drone mess because there’s no way that he can safely fly the drone without invading someone’s privacy. He commented about reading all the laws and the recording capabilities, putting a sign on his property regarding privacy, needing a warrant to look at homes, defunding the police and balancing budgets.
Mayor Rios closed the public hearing at 8:17pm.
Council Discussion: Council Member Worthy asked about protocols or restrictions on drones.
Council Member Silva asked about usage logs and if fire personnel can be trained if they need to use it. She said she sees the advantages of the drone to be used in things other than during the fireworks displays that we get about five months out of the year.
Police Chief Wise reiterated what he said last time, and elaborated on nearly three page policy that covers the usage of the drone and prohibitions of use. He mentioned there will be logs for usage which is part of the policy, and personnel can be trained.
RESULT: APPROVED [UNANIMOUS]
MOVER: Liz Silva, Council Member
SECONDER: Maria Orozco, Council Member
AYES: Jose L. Rios, Liz Silva, Lorraine Worthy, Maria Orozco EXCUSED: Scott Funk
GONZALES YOUTH COUNCIL UPDATES
14. Oral Communication
Youth Commissioner Naegle reported on the orientation the GYC had last week, having 15 members as part of the Council, action projects they want to work on, announced the next meeting on October 10th with the construction team of the community center, and meeting with Dr. Zamora next week to follow up on the issues they discussed before.
BUSINESS FROM CITY COUNCIL
15. City Council Board/Committee Reports
a. Transportation Agency for Monterey County
Packet Pg. 26
Minutes Acceptance: Minutes of Oct 2, 2023 6:00 PM (CONSENT AGENDA)
Mayor Rios reported on the Measure X funding doing well, future projects, suggested improvement on the Chualar Bridge. He answered Council Member Silva's question about doing studies during the season. He said they hired a Deputy Director who will be a consultant for TAMC and is very versed on traffic flows and patterns, and that is one of the things he'll be looking at.
b. Mayor Selection Committee
Mayor Rios announced the meeting this Friday.
c. Salinas Valley Recycles
Council Member Silva announced the next meeting on October 19th at 6pm and Mayor Pro Tem Funk will be attending as the Alternate since she'll be out of town. d. Central Coast Community Energy
Mayor Rios reported on the Annual two day meeting he attended in Paso Robles. The organization is doing well and elaborated on the Independent Utility Operators being behind on their interconnection studies.
16. Oral Communications
Council Member Orozco announced the Annual Church Carnival this Sunday. She reported on the League of California Cities she attended, along with City Manager Gil. She announced the school’s College and Career Day on October 14th at the High School; the Salinas Valley Tourism and Visitors Bureau and UC Berkeley Urban Design program concept on October 6th from 1:00pm to 4:00pm. at the Monterey County Farm Bureau; and Annual Conference for Immigrant Women on October 21st at the High School Gym from 9:00am to 4:30pm, which is a series of workshops on housing and jobs and also healthy eating and mental health services.
Council Member Silva congratulated the Spartans for their homecoming win last Friday against Marina. She reminded about the community yard sale on October 14th and 15th; and October is Breast Cancer Awareness Month which it does not only affect women, and encouraged our residents to be tough enough to wear pink this month.
Council Member Worthy asked for a status on the pool heater.
City Manager Gil responded it is moving forward we reached out to the folks who actually built the pool for us a while back, and they are giving us options to upgrade our system and our heater looking at solar and other opportunities. She will ask Public Works Director Dobbins to email her when he’s back in the office.
Council Member Worthy thanked staff for all the reports and thanked the public for coming in and talking to the Council and they know they can call them individually if they have any questions or concerns.
Mayor Rios thanked our past Community Health Worker Maria Flores for doing an excellent job with putting together a resource fair and seminar for children with special needs this past weekend.
He also said he was curious as to what other Cities do as far as comment period, because meeting seem to be dragging on. He didn’t mean to say that he doesn't want to hear everybody's comments, but believes we need to get more concise with them, and noticed Salinas does two minutes.
City Attorney Rodriquez said that Soledad has three minutes, but when they know there's going to be an item with a big number of speakers, they have reduced to two minutes.
Mayor Rios asked if we needed to do this as an ordinance.
Packet Pg. 27
Minutes Acceptance: Minutes of Oct 2, 2023 6:00 PM (CONSENT AGENDA)
City Attorney Rodriquez responded no. The Mayor as the Chair of the meetings has had the ability to limit the time.
Mayor Rios noted that.
BUSINESS FROM CITY MANAGER
17. Oral Communications
City Manager Gil reported on the great information and sessions she attended at the League of Cities conference; Rianda Cooler was by the LAFCO for the annexation which is a huge opportunity for our community bringing in over 430 jobs and over $70,000 yearly in taxes. and, among other impact these to our community; notice received by the USDA on the full loan approval for the first phase of the Community Center and staff is getting ready to go into the construction of the first phase and we're on track to break ground in the spring of next year, and start planning the groundbreaking now. She announced the Fall Festival on October 28th down Fourth Street; the Recreation Department is putting together partners to do a Trunk or Treat and other activities. She reminded about the Zumba at the Park which kicked off last Saturday morning and it will be Saturdays at Central Park.
ADJOURNMENT
RESULT: APPROVED [UNANIMOUS]
MOVER: Maria Orozco, Council Member
SECONDER: Liz Silva, Council Member
AYES: Jose L. Rios, Liz Silva, Lorraine Worthy, Maria Orozco EXCUSED: Scott Funk
The meeting was adjourned at 8:42 PM.
ATTEST:
Mary Villegas, Deputy City Clerk
Packet Pg. 28
Minutes Acceptance: Minutes of Oct 2, 2023 6:00 PM (CONSENT AGENDA) City Of Gonzales
Check Register Report
Check
Date
Check
Number
Status Amount
BANK:
Vendor
Number Vendor Name Check Description
RABOBANK Page: 1
Time: 12:14 pm
Date: 09/29/2023
Void/Stop
Date
Reconcile
Date
RABOBANK Checks
49242 09/29/23 Printed 4343 4LEAF, INC. Housing Element Update 5,850.00 49243 09/29/23 Printed 2 ALL - SAFE ALARMS Fire Monitoring 550.00 ALVAREZ TECHNOLOGY 6,024.91
GROUP INC.
49244 09/29/23 Printed 2180 Computer Lease Agreement
ALVAREZ TECHNOLOGY 4,457.70
GROUP, INC.
49245 09/29/23 Printed 3893 Replacement for PC - PW
49246 09/29/23 Printed 3168 AUTOZONE INC. Vehicle Maint. Supplies 192.24 49247 09/29/23 Printed 3591 BAY MEDIA INC. Council Chamber AV Gear 2,111.62 49248 09/29/23 Printed 770 CARLOS ALBERTO ESQUIVEL Janitorial Services 924.63 CHALLENGER TEAMWEAR 357.76
LLC
49249 09/29/23 Printed 3984 Extra Youth Soccer Jerseys
49250 09/29/23 Printed 390 CITY OF SOLEDAD Training SERP/Spill Response 1,450.00 49251 09/29/23 Printed 4165 NATHAN CORDOBA Travel Expense - ICI Core Course 193.47 49252 09/29/23 Printed 3028 D & J TIRE SERVICE Tire Repair 203.99 49253 09/29/23 Printed 1410 DEPARTMENT OF JUSTICE Live Scans Acct #143690 223.00 49254 09/29/23 Printed 4367 DESIGN PATH STUDIO Pre-Approved Adv Plans 4,750.00 EMERGENCY MEDICAL 778.65
PRODUCTS,
49255 09/29/23 Printed 846 AED For Pool
49256 09/29/23 Printed 4371 FERMIN A. LOPEZ Water Deposits to be Refunded - 430 163.45 Eighth St.
GONZALES ACE HARDWARE 123.19
INC.
49257 09/29/23 Printed 3274 Rec.-Key Chain & Cable Adapter 49258 09/29/23 Printed 4071 GREAT AMERICA FINANCIAL Copier Lease 1,534.49 49259 09/29/23 Printed 3326 HDL COREN & CONE Sales Tax Admin July - Sept 2023 1,250.70 HILL BROTHERS CHEMICAL 4,290.75
CO
49260 09/29/23 Printed 4120 Chlorine
49261 09/29/23 Printed 2215 HINDERLITER, DE LLAMAS & Sales Tax - July - Sept 2023 600.00 49262 09/29/23 Printed 1102 HYDRO TURF, INC Repair Valve 128.89 49263 09/29/23 Printed 2818 JARVIS FAY LLP. Legal Services 4,947.00 49264 09/29/23 Printed 4381 JOHN F. OTTO, INC. Community Center Design 216,528.75 LECHOWICZ & TSENG 11,617.34
MUNICIPAL
49265 09/29/23 Printed 4320 Water/Sewer Rate Study
49266 09/29/23 Printed 72 MISSION UNIFORM SERVICE Mission Linen Services 246.19 49267 09/29/23 Printed 91 P. G. & E. Utilities 3,272.75 49268 09/29/23 Printed 91 P. G. & E. Utilities - #0587403348-2 190.36 49269 09/29/23 Printed 91 P. G. & E. Utilities - #7686009735-1 5,171.39 49270 09/29/23 Printed 91 P. G. & E. Utilities - #0047937680-8 318.40 49271 09/29/23 Printed 91 P. G. & E. Utilities - Acct# 1024308210-3 16,888.43 49272 09/29/23 Printed 91 P. G. & E. Utilities - #0006301263-7 489.04 49273 09/29/23 Printed 3885 PACHECO WATER STORE CDBG Small Business Loan-Working 18,136.98 Capital
49274 09/29/23 Printed 4380 ESTHELA PALMERIN Reimb. Water Bottle Packs 7.98 49275 09/29/23 Printed 4058 ALEX PRUNEDA Travel Expenses - Crime Scene 98.47 Investigation
PUBLIC AGENCY 506.71
RETIREMENT
49276 09/29/23 Printed 3194 PARS Admin Fee
49277 09/29/23 Printed 1021 PURCHASE POWER Postage Refill #8000-9000-1071-7159 82.07 49278 09/29/23 Printed 4341 DAVID RIVERA Travel Expenses - CIT Academy 370.00 49279 09/29/23 Printed 2685 SC FUELS Fuel 401.47
49280 09/29/23 Printed 4361 STAPLES, INC. Office Supplies 215.25 49281 09/29/23 Printed 3670 T-MOBILE Hotspots #2 #967822590 7,569.83 49282 09/29/23 Printed 3670 T-MOBILE Hotspots #1 #967822032 22,724.66 49283 09/29/23 Printed 3670 T-MOBILE City Cell Phones - #963044810 961.08 49284 09/29/23 Printed 2077 TRACNET Software Renewal 2,582.00 49285 09/29/23 Printed 3577 U.S. BANK 9/6/23 Planning Acct # 4866 9145 5550 62.17 8537
49286 09/29/23 Printed 3577 U.S. BANK 8/7/23 Community Engagement Acct # 5,068.77 4866 9145 5550 8537
49287 09/29/23 Printed 3577 U.S. BANK 8/7/23 Police Dept. Acct # 4866 9145 1.67 5550 8537
49288 09/29/23 Printed 3577 U.S. BANK 9/6/23 Community Engagement Acct # 1,014.10 4866 9145 5550 8537
AGENDA
ITEM
Packet Pg. 29
Attachment: Warrants #49242-49297 (2847 : Approve City Accounts Payable Warrants #49242-49297) 5 City Of Gonzales
Check Register Report
Check
Date
Check
Number
Status Amount
BANK:
Vendor
Number Vendor Name Check Description
RABOBANK Page: 2
Time: 12:14 pm
Date: 09/29/2023
Void/Stop
Date
Reconcile
Date
RABOBANK Checks
49289 09/29/23 Printed 3577 U.S. BANK 9/6/23 City Hall Acct # 4866 9145 5550 2,244.02 8537
49290 09/29/23 Printed 3577 U.S. BANK 9/6/23 Police Dept. Acct # 4866 9145 3,933.97 5550 8537
49291 09/29/23 Printed 3577 U.S. BANK 9/6/23 Public Works Acct # 4866 9145 1,925.91 5550 8537
49292 09/29/23 Printed 103 USA BLUE BOOK Well 5 565.45
49293 09/29/23 Printed 99 VOSTI'S, INC. Maint. - PD Unit #5 1,297.01 GEORGE & LORRAINE 163.99
WORTHY
49294 09/29/23 Printed 866 Made Duplicate Pmt on Utility Bill Total Checks: 53 Checks Total (excluding void checks): 365,762.65 Total Payments: 53 Bank Total (excluding void checks): 365,762.65 Total Payments: 53 Grand Total (excluding void checks): 365,762.65 Packet Pg. 30
Attachment: Warrants #49242-49297 (2847 : Approve City Accounts Payable Warrants #49242-49297) City Of Gonzales
Check Register Report
Check
Date
Check
Number
Status Amount
BANK:
Vendor
Number Vendor Name Check Description
RABOBANK Page: 1
Time: 12:15 pm
Date: 09/29/2023
Void/Stop
Date
Reconcile
Date
RABOBANK Checks
49295 09/29/23 Printed 2818 JARVIS FAY LLP. Legal Services 4,105.00 49296 09/29/23 Printed 72 MISSION UNIFORM SERVICE Uniforms 280.36 49297 09/29/23 Printed 4166 SAGE RENEWABLE ENERGY EV Charging Stations 225.00 Total Checks: 3 Checks Total (excluding void checks): 4,610.36 Total Payments: 3 Bank Total (excluding void checks): 4,610.36 Total Payments: 3 Grand Total (excluding void checks): 4,610.36 Packet Pg. 31
Attachment: Warrants #49242-49297 (2847 : Approve City Accounts Payable Warrants #49242-49297) City Manager Gil and Councilmember Orozco attended the League of California Cities Conference in Sacramento from September 20th - 22nd. They connected with City representatives from across the State that are working on similar issues to Gonzales and got a chance to highlight some of our local projects. They also met with Legislative Staff from the Attorney General’s Office, and discussed some of our upcoming opportunities and challenges.
Gonzales Community Center Complex
• City staff, along with our consultants, worked around the clock to secure the $9.8 million dollar loan from the USDA for the construction of Phase 1 of the Janice and Dennis Caprara Community Center. The approval of the loan means we are well on our way to break ground on the first phase of the project in May of 2024.
• As a result, staff and consultants are meeting with user groups and Gonzales High School Students, as well as the Gonzales Youth Council members to finalize critical aspects of the center’s design.
Economic Development and Revenue Generation
• On September 25th, the Gonzales team went to the Local Agency Formation Commission of Monterey County (LAFCo) on the Rianda Cooler annexation. The project was approved for annexation into the City. The $80 million dollar project is expected to bring in 436 jobs and contribute $75,000 in taxes to the City. It will encompass 45 acres and is expected to open in the Spring of 2025.
City of Gonzales
City Manager Report
September 2023
Public Works Director, Patrick Dobbins with Otto Construction and WRNS staff along with Youth Council members conducting outreach on the project at GHS.
Packet Pg. 32
Attachment: City Manager Report September (2850 : City Manager's Report) AGENDA
ITEM
6 Need help paying your water bill?
Proposed Water and Sewer Rate Adjustments Information:
Why is the City proposing to increase our water rates?
To comply with the Proposition 218/San Juan Capistrano legal ruling. We are currently out of compliance. • Current tiers are not cost-justified; they do not reflect water use patterns. • The adjustment will eliminate the tiered rate structure for residential and commercial customers. • All customer classes will pay uniform consumption charges (i.e. same $/ccf charge for all levels of use)
• It adds drought rates.
What about people who are already having trouble paying their water bill and those who are on a fixed income such as our senior citizens?
• Other non-rate revenue will fund approximately $40,000/year which will be made available to support low-income discounts for individuals who meet an established criterion.
How will the increase impact me?
The structure will realign the fixed meter fee with max capacity of each meter size. • Larger meter seizes will pay higher meter fees based on their capacity. • 5/8” and 1” meters will be combined and will be charged the same meter fee. *** About 97% of Customers have either 5/8” or 1” meter*** Why are we increasing sewer rates?
Our current infrastructure is over 20 years old, and we are outgrowing our system. To ensure we can maintain our sewer capacity and be ready for the future, we must upgrade and expand our Plant.
If you are having trouble paying your water bill,
please contact City Hall. We have payment plan
options available or contact Central Cost Energy
Services at 1-888-728-3637 to see if you qualify for
utility assistance.
Packet Pg. 33
Attachment: City Manager Report September (2850 : City Manager's Report) Average Water and Sewer U�lity Bill
Current
(July 1, 2023)
Proposed
(Jan 1, 2024) Increase
Water Meter Fee
(5/8”) $22.12 $23.06 $0.94
Water Usage Charges (12 ccf) $27.24 $28.92 $1.68
Sewer Charges $31.77 $38.16 $6.39
Total $81.13 $90.14 $10.33
When will these increases go into effect?
The rates will go into effect in January of 2024.
What if I want more information on this?
The full presentation is in the City Council agenda packet dated September 18th. You can retrieve it from the City of Gonzales website.
____________________________________________________________________ Save the Dates:
• October 21st for Annual Halloween Movie in the Park at Centennial Park. • October 28th the City will be hosting a Fall Festival along Fourth Street Packet Pg. 34
Attachment: City Manager Report September (2850 : City Manager's Report) City of Gonzales
COMMUNITY DEVELOPMENT DEPARTMENT
ACTIVITY REPORT
TO: Honorable Mayor Rios and City Council
DATE: October 16, 2023
FROM: Taven Kinison Brown, Community Development Director THROUGH: Carmen Gil, City Manager
SUBJECT: Community Development Department Activity Report - September 2023
ECONOMIC DEVELOPMENT
Gloria Road Cooler Project. Was approved by the LAFCo Commission on Monday, September 25, 2023, The matter will now be sent to the California Board of Equalization by LAFCo staff to formally acknowledge the annexation. The City will continue to meet with the applicant to further condition compliance activities and site development conditions. Staff will commission new maps to be drawn for the City representing the new territory added.
Legacy Signs. Legacy is proceeding with a proposal to change text within the City’s sign code to allow such a sign and will propose a small lease area and access agreement with the City. Such processes and review will require a CEQA determination, Planning Commission review, and City Council action on the changes to the sign code and accepting a lease agreement.
HOUSING
Housing Element. Our consultants are targeting Monday, October 16, 2023, for delivery of the draft Housing Element to staff. Following the Admin Draft review among Gonzales staff, the Housing Element is circulated for 30 days of public review. We must then take 10 working days to incorporate public comment before submitting an Initial Draft to HCD for a 90-day review. After receiving initial comments, the City can move to adopt and resubmit to HCD for another 60-day review. HCD then either find the element in compliance or provide further comment followed by subsequent 60-day review until certification.
AGENDA
ITEM
7 Packet Pg. 35
From that point with a certified Housing Element, we will work to implement the Housing Element through zoning actions, program creations, and other mechanisms.
ADUs. Four architectural plan types in four floor-plan sets may be purchased over the counter at City Hall. Plans will be offered for a low administrative fee of $405, representing significant savings for homeowners who may not have to hire an architect and/or civil engineer. Unique site plans will still need to be completed and submitted along with solar plans and fire sprinkler information, if required. Staff intends to update and activate the City’s website, bilingual handout materials, and instructions for submittal.
Vista Lucia. In addition to an intense focus on the financing of public facilities and infrastructure, detailed work is progressing on the CEQA environmental review and the various components and deal points of the draft Development Agreement. Prior to submission to LAFCo, the EIR will need to be completed, and the project and its many components brought to the Planning Commission for recommendation and to the City Council for action in December 2023.
The D’Arrigo Property. City staff is actively trying to draw developer attention and interest to this property and has provided city contacts and conversations and histories that can be helpful. We continue to work closely with the D’Arrigo management leaders and speak regularly.
D’Arrigo H2A Proposal. A Reimbursement Agreement was authorized by the City Council on October 2, 2023, to cover the expense of staff’s time to the matter. The item is yet to be funded, and no additional plans or proposal has been sent to the City. D’Arrigo and Avila Construction have proceeded with community outreach. No meetings with County planners have been scheduled at this time yet.
CODE ENFORCEMENT
The City Manager, Community Development Director, and City Building Official, along with other staff, are taking a more aggressive approach to non-permitted structures and unsafe living conditions. The City continues to meet with property owners, inspect potential violations, and start documentation to progress to remedies.
BUILDING DIVISION ACTIVITY
From September 1 to September 30, 2023 (30 reporting days), the City issued 4 permits from the Building Division for two solar systems, air conditioning, and a re-roof. The estimated valuation of all improvements was $35,866.00
Packet Pg. 36
City of Gonzales
CITY MANAGER DEPARTMENT
STAFF REPORT
TO: Honorable Mayor Rios and City Council
DATE: October 16, 2023
FROM: Carmen Gil, City Manager
THROUGH: Carmen Gil, City Manager
SUBJECT: Community Engagement & Recreation Departments Activity Reports Current Activities
City Sports Leagues
• The City of Gonzales youth soccer league is off to a success this season. We have a total of 173 registered participants. Our practices started the week of September 5th and the first games were Friday, September 15th for ages 9-12, and Saturday, September 16th for ages 2 ½ - 8. Our season runs for 6 weeks and will end on October 20th and 21st. • The City of Gonzales Adult co-ed Volleyball League registration has begun. Registration began on September 11th. We are anticipating having at least 5 new teams registered this season, in addition to our returning teams. So far, we have 4 teams registered. Team registration ends October 23rd.
• City of Gonzales Youth Basketball registration has begun. Basketball registration started on September 22nd. Registration will end in December. The league will start in January. So far, we have 15 registered participants. Our league will consist of ages 3 - 14. We will have 6 divisions.
AGENDA
ITEM
8 Packet Pg. 37
Divisions will be PreK-TK, Kinder - 1
st; 2nd
- 3
rd; 4th
- 5
th; all girls grades 6th
- 8
th, and all boys
grades 6th- 8
th
.
Kid Power
• For the month of September, the Kid Power Afterschool program had 40 children attending. We had a month full of homework, arts & crafts, and lots of outdoor activities.
Gonzales Youth Council
• For the month of September, the Gonzales Youth Council hosted their orientation on Saturday, September 23rd from 9AM - 3PM, with a total of 15 students in attendance. The orientation focused on their “Big Why” to help guide them to what their call to action would be for this coming school year. They also discussed the guidelines that they would all hold each other accountable to.
• The GYC hosted their first meeting on Monday, September 25th and focused on the top issues to drive forward their commitment to action. Some of the issues they found to be prominent in Gonzales included: Housing Insecurity/Knowledge of Tenant Rights, Mental Health, Addiction, Academic Resources, and Community Beautification/ Road Upgrades.
Activities in the Planning Phase
• For the month of October, the Kid Power After School Program is planning a Halloween Door Decorating Contest and inviting all City staff to participate in the judging taking place October 26-October 31.
• The GYC will be having a meeting on Tuesday October 10th with Otto Constructions and the Building Design team in which they will be presenting their findings from the outreach they conducted at the High School in September.
Packet Pg. 38
• October will be a busy month for the Recreation Department as we will be hosting a showing of the Movie “Coco” at Centennial Park on Saturday, October 21st from 7PM - 8:45PM. The event will be free to everyone and there will be snacks available for purchase. On October 28th, we will be hosting our First Annual Fall Festival down 4th Street from 4PM-7PM. The event will consist of a Trunk or Treat, Pumpkin Patch, and an array of local food and artisan vendors.
Packet Pg. 39
City of Gonzales
FIRE DEPARTMENT
ACTIVITY REPORT
TO: Honorable Mayor Rios and City Council
DATE: October 16, 2023
FROM: Jason Muscio, Fire Chief
THROUGH: Carmen Gil, City Manager
SUBJECT: Fire Department Activity Report
EMERGENCY RESPONSE
September was a busy month for the Fire Department with a total of 63 calls for service, and a year-todate total of 565 calls. We responded to 42 EMS related calls including medical emergencies and vehicle accidents, 2 service calls to assist the elderly or residents with mobility issues, 2 false fire alarms, 6 calls which we were dispatched and cancelled, or no emergency was present, and 5 fires. The fires consisted of 2 vegetation fires in the rural fire district, 2 trash fires within the city, and a mutual aid fire in a mobile home on Alisal Road. We declined two requests by CAL FIRE for mutual aid due to staffing challenges.
The most serious incident within the city was a vehicle pedestrian accident at Fifth street and Highway 101 that resulted in the victim being transported by air to a pediatric trauma center.
DEPARTMENT OPERATIONS
There are currently no vacancies in our full-time staff, all positions have been filled. We did have staffing challenges resulting from 3 of our personnel contracting COVID-19. We currently have two active volunteer firefighters who continue to work night shifts as their schedules allow. Engine 8112 remains in service but is in need a repairs to the ladder rack, however we cannot take Engine 8112 out of service to perform repairs because Engine 8111 is currently out of service due to problems with the air brakes and the siren control. Parts to repair both engines have been ordered and we will take each engine out of service individually as soon as we have the parts in hand. Our service contractor L.N. Curtis Company performed the annual inspection and testing of our SCBA and rescue tools, no major issues were found.
All personnel participated in vehicle extrication training by practicing the use of our extrication tools on junk vehicles provided by Pete’s Towing.
AGENDA
ITEM
9 Packet Pg. 40
PREVENTION
There were 13 business inspections conducted during the month and few issues were found, none of them serious. Six residential rental units were inspected and there were violations found that will result in additional inspections of the properties.
Packet Pg. 41
City of Gonzales
POLICE DEPARTMENT
ACTIVITY REPORT
TO: Honorable Mayor Rios and City Council
DATE: October 16, 2023
FROM: Keith Wise, Chief of Police
THROUGH: Carmen Gil, City Manager
SUBJECT: September 2023 Activity Report
Crime and Arrests
The Gonzales Police Department investigated 8 Part I Crimes (Homicide, Robbery, Theft, Burglary, Rape, Assault and Motor Vehicle Theft) during the month of September 2023. During the same time last year, there were 12 Part I Crimes investigated.
During the month of September 2023, Officers made 12 arrests. During the same time last year, there were a total of 22 arrests.
Calls for Service
The Department responded to 715 calls for service in September 2023. There were 74 crime, accident, and information reports taken during the month.
Animal Control
During the month of September 2023, the Animal Control Officer (ACO) provided the following services:
Animal
Control
Trapped/Stray Dead Injured Bite Cases Returned to
Owner
Transported
to the SPCA
Cats 0 0 0 0 0 0
Dogs 7 0 0 0 4 3
Total = 7 0 0 0 4 3
AGENDA
ITEM
10 Packet Pg. 42
Significant Cases
Although the Police Department responded to 715 calls for service during the month of September 2023, the most significant cases involved 8 Part I crimes. 0 - Rape, 1 -Robbery, 4 -Assault, 0 -Burglary, 2 -Larcenies, and 1 -Stolen Motor Vehicle Thefts.
Training
The Department continues to conduct in-house training.
Corporal Cordoba attended an 80-hour Institute of Criminal Investigation Core Course (ICI Core Course) on September 11 – September 22, 2023, in Milpitas California. The Core Course is designed to enhance the effectiveness of the individual criminal investigators skills in performing the multi-disciplined, multilevel tasks necessary to successfully conduct comprehensive criminal investigations.
Packet Pg. 43
City of Gonzales
PUBLIC WORKS / CITY ENGINEER DEPARTMENT
ACTIVITY REPORT
TO: Honorable Mayor Rios and City Council
DATE: October 16, 2023
FROM: Patrick Dobbins, Public Works Director/City Engineer THROUGH: Carmen Gil, City Manager
SUBJECT: Public Works Activity Report
BUILDINGS
Community Center Complex Project – An award of contract to Otto Construction/WRNS Design/Build Team was approved at the 6/5/2023 Council meeting. The Notice to Proceed for design services for Phases 1 and 2 was issued on 6/16/2023 and a kick-off with the Otto Construction/WRNS Team was held on 6/28/2023. UPDATES: In addition to the weekly meetings, the Design/Build Team recently held the following meetings:
• On September 12, the Design/Build team presented the project to students at Gonzales High School during their lunch hour and received their thoughts and feedback on the layout, interior look, and use of the center.
• On September 15, the Design/Build team met with the contract Building Official and Building Plan Reviewer and stepped through the 50% Design Development submittal. • On September 28, the Design/Build team held a follow-up meeting with County Library staff and presented the updated library layout, associated restrooms and courtyard space. • On September 28, the Design/Build team presented the updated 50% Design Development submittal to Fire Chief Muscio and Public Works staff.
• On October 10, the Design/Build team met with the Community Hall and Commercial Kitchen User Groups and presented the updated design and received their feedback. • On October 10, the Design/Build team met with the GYC and presented the updated layout of the Teen Innovation Center and received their feedback.
AGENDA
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WASTEWATER
1. Industrial Wastewater (IW) System – Construction documents for the IW Conveyance and Treatment Facility were completed in September 2022. Staff, City surveyor and real estate appraiser are finalizing the temporary and permanent easements needed for the pipeline contract. City staff is coordinating with the State Water Resources Control Board regarding the City’s State Revolving Fund loan application (next virtual meeting is 10/17/2023).
2. Water/Sewer Rate Study – A contract with Lechowicz & Tseng to prepare a Water/Sewer Rate Study was approved at the 11/21/2023 Council meeting. They reviewed the City’s rate structure, utility billing data, impact fee studies and capital improvement programs and developed a financial model.
Staff and the consultant presented the initial rates at the 8/07/2023 Council meeting. On 9/18/2023 Staff and consultant met with Industrial Business Park facilities managers to discuss the Draft Water/Sewer Rate Study. Staff and consultant presented the Draft Water/Sewer Rate Study at the 9/18/2023 Council meeting. UPDATES: Proposition 218 Notices were mailed to all Property Owners and Utility Customers on 9/29/2023. The Public Hearing will be held as part of the 11/20/2023 Council Meeting.
3. Capital Improvement Program (CIP) – Psomas updated the wastewater projects of the City’s CIP for use in the Water/Sewer Rate Study. The sewer CIP was approved at the 8/07/2023 Council meeting.
WATER
1. Johnson Canyon Parallel Waterline – A design contract with Schaaf & Wheeler was approved at the 6/20/2023 Council meeting. The contract was executed, and a kick-off meeting was held on 6/29/2023. The 60% Design Submittal was received on 9/14/2023.
2. Capital Improvement Program – Schaaf & Wheeler updated the City’s Water Model and updated the water projects of the City’s Capital Improvement Program for use in the Water/Sewer Rate Study.
The water section of the CIP was approved at the 8/07/2023 Council meeting.
3. Alpine Court Water/Sewer Service – At the 8/07/2023 meeting, the City Council approved submitting grant agreements with the State Water Resource Control Board (SWRCB) to fund construction of extending water and sewer service from Gonzales River Road to Alpine Camp.
ROADS
1. Fifth Street Truck Ban – This project was issued for public bid on 7/17/2023 and one bid was opened on 8/17/2023. Staff is presenting a recommendation to award the contract at the 10/16/2023 Council meeting.
2. Monterey Salinas Transit Circulator – Over the last two years, MST staff has coordinated with city staff to replace the Dial-a-Ride Service with a fixed route bus service in Gonzales. MST and city staff met on 10/09/2023 and drove the proposed route to observe the various stops and developed some adjustments that MST staff will review.
PARKS
1. Meyer Park – Staff has coordinated numerous maintenance items over the last several months including fixing light fixtures, replacing uplifted sidewalk, pruning trees, and replacing the rubber mulch under the swings with wood fiber. We are working with MST on installing a bus shelter that the City and MST will split the cost for.
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SOLID WASTE
1. Maury Treleven with Tri-Cities Disposal coordinated a Reuse, Recycle & Cleanup Event on 6/24/2023. The event was held at Fairview Middle School and 168 vehicles showed up. This event meets the outreach criteria for the City’s storm water permit as it provides alternatives to illegal dumping (especially the safe collection of items commonly dumped in storm drains) and outreach surveys conducted by Save the Whales. The next Reuse, Recycle & Cleanup Event is scheduled for 10/21/2023.
2. Quarterly Tri-Cities Franchise Agreements Meetings – Staff from the Salinas Valley Solid Waste Authority, Tri-Cities Disposal & Recycling and the cities of Gonzales, Soledad, and Greenfield meet on a quarterly basis to discuss the various waste collection programs (commercial accounts, food waste, organic waste), compliance with latest state regulations, public outreach and education, customer surveys, etc.
3. On 3/17/2023 the Salinas Valley Solid Waste Authority issued a Request for Proposals for Collection of Solid Waste, Recyclables and Organic Waste. The RFP includes compliance with the recent State mandates such as AB 341, AB 1826, and SB 1383. Three proposals were received by the 6/30/2023 deadline. A meeting with representatives from the four South Valley cities was held on 8/11/2023 to discuss the proposals and “next steps” such as potentially scheduling interviews with two or all three companies.
DEVELOPMENT PROJECTS
1. Vista Lucia Development (City’s Sphere of Influence - East of US 101) a. Psomas developed a capital program of improvements to convey sewage from the SOI to the City WWTP for treatment and provided the draft technical memo in Mid-November for staff’s review.
The Final Technical Memorandum was submitted in April 2022. b. Staff and our on-call traffic engineer have coordinated with Caltrans District 5 staff on the process for preparation of a Project Study Report/Project Development Support (PSR-PDS). Staff are preparing a Request for Proposals to engage a consultant to prepare the PSR-PDS documents. c. Staff met with Monterey County staff on 10/7/2022 and discussed executing a Maintenance Agreement for the City to be responsible for maintenance of Associated Lane when it’s widened as part of the Vista Lucia Development (maintenance will be funded by an assessment district formed as part of the development). UPDATE: Staff attended a follow-up meeting with County staff on 8/16/2023.
2. Rianda Cooler Development Project (Gloria Road) – Staff is coordinating with the applicant’s site civil engineer on frontage improvements along Gloria Road and the extension of City water/sewer service to the project site. We participate in bi-weekly meetings with the applicant’s consultant team.
On 6/12/2023 staff and the Building Official met with the applicant to discuss the building plan review process and the expected construction schedule.
OTHER PROJECTS
1. Computer Network Server Replacement – Alvarez Technology is replacing the computer servers for City Hall, Fire Station, and the Police Department. This $130,000 effort began with an eight month procurement phase and the physical work is being performed over a six month period which is expected to be completed by the end of October 2023.
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2. South Salinas Valley Broadband Authority – On 7/05/2023, the City received the High-Level Design package funded by the $250,000 CPUC Local Agency Technical Assistance grant. UPDATE: Staff are currently reviewing an encroachment permit application to extend the fiber to the Police Station where the IT Servers for City Hall, Police Department and Fire Department reside.
3. GIS – City staff continues to work on a GIS mapping system by inputting field data for water, sewer, and storm drainage systems. Our water and wastewater consultants are using GIS to develop capital improvement projects to serve the proposed development projects in the SOI. GIS Staff with AMBAG is supporting our efforts including coordinating with County GIS staff to obtain additional mapping layers.
4. FEMA Flood Map Updates – Over the two years, FEMA and their consultants have been remapping seven watersheds in the Gabilan Mountains in the vicinity of South Salinas, Chualar, Gonzales and Soledad to update their Flood Maps. FEMA did not revise the flood maps based on City review comments and the new maps are effective 11/30/2023.
5. Transportation Agency for Monterey County – Patrick Dobbins attends the monthly Technical Advisory Committee meetings and is the TAC Vice Chair for 2023.
PUBLIC WORKS OPERATIONS AND MAINTENANCE
WASTEWATER
Staff perform daily testing and inspections of the influent and effluent at the wastewater treatment plant.
The percolation ponds are regularly disced and ripped to ensure good percolation. Staff also performed rodent control and weed abatement at the WWTP.
Staff preparing to collect samples
at monitoring wells.
Staff met with SHAPE, our contractor for lift station pumps, to install a new pump at Arroyo Lift station.
WATER
Staff continue to perform testing and maintenance on the water system.
Staff repaired several more water leaks at meter boxes this month. Staff also had some hands on training in fixing leaks at corp. stops with black pipe, normally repaired by outside contractors. Staff can now repair leaks in this type of pipe.
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Staff replaced the injection quill for the chlorine injection system at well 5. .
Staff repairing meter leaks.
Staff repaired the dolphin vacuum at the pool.
STORM WATER
Staff have been cleaning storm drains for the winter weather season. Staff performs outfall inspections and has coordinated with industrial users to maintain storm drains and maintenance on their properties.
PARKS
Staff mows turf areas in city parks on a weekly basis. Staff cleans restrooms, cleans trash, and makes repairs in parks regularly.
Staff burned the soccer lines into Centennial Park for the season. Staff continues to mow and edge at Central, Centennial and all parks.
Staff repairs irrigation lines and fertilize the lawns.
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Staff met with Wings of Knowledge to discuss their proposed community garden near the skate park.
Staff perform maintenance at Central Park, Centennial Park, Meyer Park, Venice Park, Canyon Creek Park and Canyon Creek Tot Park.
CANYON CREEK & MEYER PARKS
Staff continued rodent control at Meyer Park and regular maintenance.
GOVERNMENT BUILDING
This month, staff finished replacing all HVAC filters throughout all buildings.
STREETS
Staff aerated the redwoods trees along Minor Alta Street and adjusted the irrigation to increase the watering.
Staff removed two concrete slabs from the sidewalk around Herold Parkway. Staff installed decomposed granite in the interim.
Staff hung school banners on Fourth Street and removed the parklet in front of Rinconcito Restaurant.
Staff fixed an irrigation leak at the front of PD.
Staff laid cold mix at the crosswalks on First and Belden to make the crosswalk smoother for residents that walk that route.
Staff installed new benches across from La Gloria School and Fairview school.
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City of Gonzales
CITY MANAGER DEPARTMENT
STAFF REPORT
TO: Honorable Mayor Rios and City Council
DATE: October 16, 2023
FROM: Carmen Gil, City Manager
SUBJECT: Resolution No. 2023-62 Approve Community Action Grants FY2023-2024
RECOMMENDATION
It is recommended that the City Council Adopt Resolution No. 2023-62, A Resolution of the City Council of the City of Gonzales Approving the Community Action Grants for FY 2023-2024 funded with Measure K allocations.
BACKGROUND
In November 2014, Gonzales voters approved Measure K, enacting a one-half percent (0.5%) transactions and use tax (TUT). Included with the passage of the Measure K Transaction and Use Tax, was the formation of an Oversight Committee to monitor and provide advisory recommendations to the City Council regarding the use of the tax revenues. The formation of the Oversight Committee was instrumental to the passage of Measure K and necessary to maintain public transparency for the use of these funds.
In June 2016, it was decided that a Small Grants Program to support a variety of civic-minded activities aimed to enhance the Love, Care, and Connect philosophy of the City, and where community individuals could contribute to community connectedness and well-being through service and volunteerism, would be beneficial and something that aligned with the City’s intended outcomes. Since then, the Community Grants Program has been a staple for community groups that need a micro-grant to get their idea and/or project underway.
REVIEW AND ANALYSIS
The Small Community Grant Program grows each year. This year, the City received 11 applications. A subcommittee of the Measure K Oversight Committee reviewed and scored the applications and put them AGENDA
ITEM
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forth as a recommendation to the full Committee for approval. The Committee made further adjustments during a special meeting on October 9, 2023, and approved 10 applications, adjusting the amounts based on the $30,000 in the program. Olinga, Wings of Knowledge was the only applicant not funded by the Community Action Program Grants as it was determined that the $5,000 dollars, they requested could be funded through another grant that the city has that we can support their community garden idea with. The Measure K Oversight Committee’s recommendations for funding are as follows:
Recommended Small Grants
1. Adventure Seeking Seniors $3,000
2. Christmas Smiles $2,250
3. Gonzales Youth Guardians – Create a new community park $4,500
4. Gonzales Youth Guardians – Community Activities $5,000
5. Grupo Cultural de Gonzales – Dia De Los Muertos/Day of the Dead $2,500
6. Grupo Unido de Gonzales – Dia Del Nino / Day of the Child $3,000
7. Pueblo Unido de Tateposco (LUDA) – 5 de Mayo $2,500
8. Salvation Army – Basic Needs Program $1,000
9. Salvation Army – Utility Assistance Program $3,250
10. Salvation Army – Camp Redwood Glen $3,000
Total = $30,000
Explain Recommendation and How it Supports the Vision
Gonzales will continue to be a safe, clean, family-friendly community, diverse in its heritage, and committed to working collaboratively to preserve and retain its small-town charm.
Explain: Measure K offers a significant source of funds for the City to undertake public projects that it might otherwise not be able to do. The Community Action Grants Program is one of those programs that serves to support the community’s quality of life while allowing residents to serve, take action, and implement activities that serve to improve overall community well-being.
Explain how the Recommendation Directly Implements the Mission The City Council and Staff of the City of Gonzales will realize our Vision by providing the leadership, commitment, and resources necessary to provide excellent services that enhance the quality of life of our diverse community.
Explain: Please refer to the explanation above.
City services will be delivered in a cost-effective, respectful, and friendly manner to ensure the safety and well-being of the residents and the promotion of business, recreational, housing and employment opportunities in an environmentally sustainable manner.
Explain: Please refer to the explanation above.
Strong fiscal policies allow us to provide appropriate infrastructure for:
• Public Safety X Yes No N/A
• Housing Yes X No N/A
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• Recreation X Yes No N/A
• Environment Yes X No N/A
• Education X Yes No N/A
Explain: The recommended list of Community Action Grant recipients was selected and vetted by the Measure K Committee. This ensures transparency and the adequate use of funding.
ALTERNATIVES
Alternatives to staff’s recommendation would be to not approve the list of recommended projects vetted through the Measure K Oversight Committee and submitted for approval. However, that would impede the community groups from performing their projects and contributing to the community through the implementation of their ideas.
BUDGET IMPACT
The budget for the Small Grants Program is $30,000. From this amount, allocations for each program/project were determined based on funding available and need. Each program’s reach and previous success if any, was also taken into consideration.
CONCLUSION
It is recommended that the City Council Adopt Resolution No. 2023-62, A Resolution of the City Council of the City of Gonzales Approving the Community Action Grants for FY 2023-2024 funded with Measure K allocations.
Attachments:
11. Resolution No. 2023-62
12. Community Action Grant Recipients FY 2023-2024
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RESOLUTION NO. 2023-62
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GONZALES APPROVING THE COMMUNITY ACTION GRANTS FOR FY 2023-2024 FUNDED
WITH MEASURE K ALLOCATIONS
WHEREAS Gonzales voters passed Measure K in 2014 enacting a one-half (0.5%) percent transactions and use tax (TUT); and
WHEREAS the Measure K Oversight Committee was formed to ensure the appropriate use and disbursement of funds to ensure they met their original purpose of improving the quality of life of Gonzales residents; and
WHEREAS in 2016 the Measure K Oversight Committee recommended to the Gonzales City Council and the City Council approved the adoption of a Community Action Grants Program, which has been in operation ever since; and
WHEREAS for FY 2023-2024, the Council allocated $30,000 to support residents in bringing their ideas and projects to life through the Community Action Grants Program; and WHEREAS the Measure K Oversight Committee is responsible for the oversight and accountability of the Measure K funds and has vetted and found the community projects identified below to be aligned with the City’s Mission and Vision and as so has put them forward to the City Council for recommendation; and
WHEREAS the Gonzales City Council agrees that the projects put forth by the Measure K Oversight Committee support the overall goals of the city and will contribute to the betterment of the community; and
NOW THEREFORE, BE IT HEREBY RESOLVED by the Gonzales City Council that the following Community Action Grants are being approved for funding in FY 2023-2024:
Recommended Small Grants
1. Adventure Seeking Seniors $3,000
2. Christmas Smiles $2,250
3. Gonzales Youth Guardians – Create a new community park $4,500
4. Gonzales Youth Guardians – Community Activities $5,000
5. Grupo Cultural de Gonzales – Dia De Los Muertos/Day of the Dead $2,500
6. Grupo Unido de Gonzales – Dia Del Nino / Day of the Child $3,000
7. Pueblo Unido de Tateposco (LUDA) – 5 de Mayo $2,500
8. Salvation Army – Basic Needs Program $1,000
9. Salvation Army – Utility Assistance Program $3,250
10. Salvation Army – Camp Redwood Glen $3,000
Total = $30,000
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Attachment: Resolution No. 2023-62 (2844 : Resolution No. 2023-62 Community Action Grants FY 2023-2024)
PASSED AND ADOPTED by the Gonzales City Council at a regular meeting held on the 16th day of October 2023, by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
Jose L. Rios, The Honorable Mayor
ATTEST:
Mary Villegas, Deputy City Clerk
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Attachment: Resolution No. 2023-62 (2844 : Resolution No. 2023-62 Community Action Grants FY 2023-2024) Requested Awarded
Adventure Seeking Seniors
Provide senior citizens of Gonzales an opportunity to engage in companionship, fellowship, and motivation by providing stimulation and fun activities.
$ 5,000 $3,000
Christmas Smiles
Host a Christmas Party to make the holiday season special for low‐income, underserved families of our community. "The purpose of our group is to help the less fortunate families in our community by making their holiday season special. Not only by getting them an amazing Christmas gift but enjoying the entire day of the event by making them feel special". $ 3,000 $2,250
Gonzales Youth Guardians ‐
Create a new community
recreational park
Create a new community park on the land adjacent to the slough and the Gonzales Public Works Yard (Centennial Dr. between Belden Street and Cipriani St.
$ 5,000 $4,500
Gonzales Youth Guardians ‐
community activities
The main purpose of the group is to unite the community by implementing programs that will foster a positive and healthier environment for youth/children.
$ 5,000 $5,000
Grupo Cultural de Gonzales
Host a Festival on November 2nd to celebrate cultural diversity in our town. The purpose of this event is to celebrate cultural diversity in our town, and the main objective is to celebrate Día De Los Muertos/Day of the Dead as a day to honor departed family members. This is a celebration that originated in Mexico but is celebrated all over the world. $ 5,000 $2,500
Grupos Unidos de Gonzales
The purpose of our group is to celebrate all children of our community by hosting a day of celebration which is Dia Del Niño or Day of the Child. This celebration originated in Mexico many years ago to recognize children and promote their well‐being. It has expanded to other countries around the world. This celebration takes place yearly, on the last Sunday of April. Next year, our next celebration will be on April 28, 2024
$ 5,000 $3,000
LUDA ‐ Pueblo Unido de
Tateposco
Host the Annual 5 de Mayo Event to bring families together and allow a better understanding of our Mexican Culture and traditions for our upcoming generations.
$ 5,000 $2,500
The Salvation Army ‐
Basic Needs Program
Provide Gonzales residents with food boxes that contain fresh fruits, vegetables, hygiene and personal products. $ 5,000 $1,000 The Salvation Army ‐
Utility Program Support senior citizens in Gonzales who are grappling with utility expenses. $ 5,000 $3,250 The Salvation Army ‐
Camp Redwood Glen
Assist Gonzales children from low‐income families, and or households with an incarcerated parent in covering the cost/fees to attend a week‐long camp at Redwood Glen.
$ 5,000 $3,000
$ 48,000 $30,000
$30,000.00
$0.00
COMMUNITY ACTION GRANT RECIPIENTS FY 2023‐2024
TOTAL
Total Amount Left in Budget:
Total Budget Available:
Name of Group AMOUNTS Description
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Attachment: Community Action Grant Recipients FY 2023-2024 (2844 : Resolution No. 2023-62 Community Action Grants FY 2023-2024) City of Gonzales
PUBLIC WORKS / CITY ENGINEER DEPARTMENT
STAFF REPORT
TO: Honorable Mayor Rios and City Council
DATE: October 16, 2023
FROM: Patrick Dobbins, Public Works Director/City Engineer THROUGH: Carmen Gil, City Manager
SUBJECT: Resolution No. 2023-65 Award Fifth St. Truck Ban Contract to Chrisp Company
RECOMMENDATION
It is recommended that the City Council Adopt Resolution No. 2023-65, A Resolution of the City Council of the City of Gonzales Awarding the Fifth Street Truck Ban Signage Project to Chrisp Company, Authorizing and Directing the City Manager to Execute an Agreement with Chrisp Company in the amount of $71,523 with a contingency budget of $8,477 for unanticipated field changes; and Amend the FY 2023/24 City Budget by increasing the Industrial Business Park Benefit Assessment (Fund 316) Contractual Services - General (Object Code 6245) by $80,000.
BACKGROUND
To remove heavy vehicle traffic on Fifth Street between US101 and Alta Street the City Council adopted Ordinance 2019-113 that designated the following streets as authorized truck routes:
• All of Alta Street; and
• That portion of Gonzales River Road situated in the city limits Removing trucks from Fifth Street should make the area safer and would create less traffic. The large trucks driving to and from US101 to businesses in the Industrial Park are not familiar with local vehicular and pedestrian movements and should use North Alta or South Alta to improve safety and convenience of both the trucks and the community.
Staff had a consultant prepare the necessary plans and specifications to install the required signs. As some of the signs will be installed on US101, a Caltrans Encroachment was obtained.
AGENDA
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REVIEW & ANALYSIS
The bid documents (plans, technical specifications, and cost estimate) for the project were prepared by GHD Consultants. This project was issued for bids on July 17, 2023 and bid documents were provided to the Central Coast Builders Exchange in Salinas and the Santa Clara/San Benito County Builders for review by contractors. On August 17, 2023 the City received a single bid from the following contractor:
BIDDER BID AMOUNT
1 Chrisp Company, Fremont, CA $71,523.00
City staff reviewed the bid and determined that Chrisp Company provided a responsive and responsible bid. Therefore, staff is recommending the City Council award the construction contract for this project to Chrisp Company. This project will be funded by Industrial Business Park Benefit Assessment monies.
The schedule for the project is in the below table:
How Recommendation Supports the Vision
Gonzales will continue to be a safe, clean, family-friendly community, diverse in its heritage, and committed to working collaboratively to preserve and retain its small-town charm.
Explain: This change in truck routes should improve safety along Fifth Street Explain how the Recommendation Directly Implements the Mission The City Council and Staff of the City of Gonzales will realize our Vision by providing the leadership, commitment, and resources necessary to provide excellent services that enhance the quality of life of our diverse community. X Yes ____ No____ N/A
Explain: The change in truck routes should lead to a better quality of life for pedestrians along Fifth Street while minimally affecting truck traffic.
City services will be delivered in a cost-effective, respectful and friendly manner to ensure the safety and well-being of the residents and the promotion of business, recreational, housing and employment opportunities in an environmentally sustainable manner. X Yes ____No ____ N/A Explain: See Vision explanation above.
Milestone Date
Award Construction Contract at City Council Meeting 10/16/2023 Construction Contract Executed 10/27/2020
Preconstruction Meeting / Notice to Proceed 11/02/2023
Contractor Mobilization (approx.) 12/04/2023
Construction Complete 12/20/2023
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Strong fiscal policies allow us to provide appropriate infrastructure for:
• Public Safety X Yes No N/A
• Housing X Yes No N/A
• Recreation X Yes No N/A
• Environment X Yes No N/A
• Education X Yes No N/A
Explain: See Vision above.
ALTERNATIVES
a. Direct staff to not construct this project.
b. Direct staff to re-bid the project.
c. Amend or modify staff recommendation.
BUDGET IMPACT
This project will be funded by Industrial Business Park Benefit Assessment reserve monies (Budget Fund 316) which has a current balance of $316,000.
CONCLUSIONS
It is recommended that the City Council Adopt Resolution No. 2023-65, A Resolution of the City Council of the City of Gonzales Awarding the Fifth Street Truck Ban Signage Project to Chrisp Company, Authorizing and Directing the City Manager to Execute an Agreement with Chrisp Company in the amount of $71,523 with a contingency budget of $8,477 for unanticipated field changes; and Amend the FY 2023/24 City Budget by increasing the Industrial Business Park Benefit Assessment (Fund 316) Contractual Services - General (Object Code 6245) by $80,000.
Attachments:
1. Resol No. 2023-65
2. Contract
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RESOLUTION NO. 202-65
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GONZALES
AWARDING THE FIFTH STREET TRUCK BAN SIGNAGE PROJECT
TO CHRISP COMPANY AND AUTHORIZING AND DIRECTING THE CITY
MANAGER TO EXECUTE AN AGREEMENT WITH CHRISP COMPANY IN
THE AMOUNT OF $71,523 WITH A CONTINGENCY BUDGET OF $8,477 FOR
UNANTICIPATED FIELD CHANGES
WHEREAS, to remove heavy vehicle traffic on Fifth Street between US101 and Alta Street the City Council adopted Ordinance 2019-113 that designated the following streets as authorized truck routes:
• All of Alta Street; and
• The portion of Gonzales River Road situated in the city limits; and WHEREAS, the City issued the Fifth Street Truck Ban Signage Project (“Project”) for public bid on July 17, 2023; and
WHEREAS, on August 17, 2023 the City received a bid from the following contractor:
BIDDER BID AMOUNT
1 Chrisp Company, Fremont, CA $71,523.00
WHEREAS, City staff reviewed the bid and determined that Chrisp Company provided a responsive and responsible bid; and
WHEREAS, this project will be funded by Industrial Business Park Benefit Assessment reserve monies (Budget Fund 316); and
NOW THEREFORE, BE IT HEREBY RESOLVED, the City Council of the City of Gonzales is awarding the Fifth Street Truck Ban Signage Project to Chrisp Company.
BE IT FURTHER RESOLVED that the City Manager is authorized and further directed to prepare and execute an agreement with Chrisp Company in the amount of $71,523 with a contingency budget of $8,477 for unanticipated field changes and amend the FY 2023/24 City Budget by increasing the Industrial Business Park Benefit Assessment (Fund 316) Contractual Services - General (Object Code 6245) by $80,000.
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Attachment: Resol No. 2023-65 (2842 : Resolution No. 2023-65 Award Fifth St. Truck Ban Contract to Chrisp Company)
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Gonzales duly held on the 16th day of October 2023, by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
_______________________________
Jose L. Rios, The Honorable Mayor
ATTEST:
_______________________________
Mary Villegas, Deputy City Clerk
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Attachment: Resol No. 2023-65 (2842 : Resolution No. 2023-65 Award Fifth St. Truck Ban Contract to Chrisp Company)
AGREEMENT
THIS AGREEMENT, made and entered into this 16th day of October 2023, by and between CITY OF GONZALES, a municipal corporation of the State of California, hereinafter called "City", and CHRISP COMPANY hereinafter called "Contractor",
W I T N E S S E T H
FIRST: Contractor hereby covenants and agrees to furnish and provide all labor, materials, tools, appliances, equipment, plant and transportation, and all other things required or necessary to be furnished, provided or done, and build, erect, construct and complete the work at the time and in the manner provided, and in strict accordance with, the Plans and Specifications therefore, for Fifth Street Truck Ban Signage Project
SECOND: It is expressly understood and agreed that this contract consists of the following documents, all of which are incorporated into this agreement and made a part hereof as fully and completely as if set forth herein verbatim, to wit:
1. Notice to Bidders
2. Information for Bidders
3. Bid Form
4. List of Subcontractors
5. Noncollusion Affidavit
6. Contractor’s Certificate as to Workers’ Compensation
7. Affidavit Concerning Employment of Undocumented Aliens to be Submitted with Bid
8. Bid Bond
9. Agreement
10. Performance Bond
11. Payment Bond
12. Current City of Gonzales Business License
13. General Conditions
14. Special Conditions
15. Plans
16. Addendums
17. Remaining Work Items List and Contractor Breakdown
THIRD: That said Contractor agrees to receive and accept the following prices as full compensation for furnishing all materials and for doing all the work embraced and contemplated in this Agreement as set forth in the Proposal, a true copy thereof hereto attached; also, for all loss or damage arising out of the nature of said work or from the action of the elements or from any unforeseen difficulties or obstructions which may arise or be encountered in the prosecution of the work until the acceptance thereof by the City of Gonzales and for all risk connected with the work, and for well and faithfully completing the work, and the whole thereof, in the manner and according to the said Plans and Specifications and the provisions of this Agreement, and the requirements of the City Engineer under them, to wit: The prices as set forth in the Proposal of said Contractor for the work to be constructed under this Agreement, which prices should be considered as though repeated herein.
The Contractor and City hereby agree that the Contractor shall perform the work, and be paid the amount as specified in the Proposal of the Contractor, for the total price of Seventy One Thousand, Five Hundred Twenty Three Dollars ($71,523). The undersigned Contractor further agrees to so plan the work and to prosecute it with such diligence that said work, and all of it, shall be completed on or before the expiration of the time specified in the Proposal after execution of the Contract on behalf of the City of Gonzales and the receipt from the City of Gonzales of a notice to proceed with the work.
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Attachment: Contract (2842 : Resolution No. 2023-65 Award Fifth St. Truck Ban Contract to Chrisp Company) FOURTH: City hereby promises and agrees with said Contractor to employ, and does hereby employ, said Contractor to provide the materials and to do the work according to the terms and conditions herein contained and referred to, for the price aforesaid, and hereby contracts to pay the same at the time, in the manner and upon the conditions set forth in the Specifications and the said parties, for themselves, their heirs, executors, administrators, successors, and assigns, do hereby agree to the full performance of the covenants herein contained.
FIFTH: No interest in this Agreement shall be transferred by the Contractor to any other party, and any such transfer shall cause the annulment of this Agreement, so far as the City of Gonzales is concerned. All rights of action, however, for any breach of this Agreement are reserved to City.
SIXTH: The Contractor shall hold harmless and indemnify the City of Gonzales, its officers, agents, employees and volunteers, from all loss, damage, cost or expense that arises or is set up for infringement or patent rights of anyone for use by the City of Gonzales, its officers, employees or agents, or articles supplied by the Contractor under this Agreement of which he/she is not entitled to use or sell. Contractor agrees to, at his/her own cost and expense, defend in court the City, its officers, agents, employees, and volunteers, in any action which may be commenced or maintained against them, on account of any claimed infringement of patent rights, arising out of this Agreement.
Contractor shall take all responsibility for the work, shall bear all losses and damages directly or indirectly resulting to the Contractor, any subcontractors, the City, its officers, officials, agents, employees, and volunteers, on account of the performance or character of the work, unforeseen difficulties, accidents, or occurrences of other causes predicated on active or passive negligence of the Contractor or of any subcontractor. The Contractor shall indemnify, defend and hold harmless the City, its officials, officers, employees, agents and volunteers from and against any or all loss, liability, expense, claim costs (including costs of defense), suits, and damages of every kind, nature and description directly or indirectly arising from performance of the work. This provision shall not be construed to exempt the City, or its officials, officers, and employees from their own willful misconduct or sole negligence. By execution of this Agreement the Contractor acknowledges and agrees that the Contractor has read and understands the requirements of this Agreement, including this indemnity provision, which is a material element of consideration. Approval of the Contractor’s certificates of insurance does not relieve the Contractor of liability under this provision.
1. Contractor will defend any action or actions filed in connection with any such claims, damages, penalties, obligations or liabilities and will pay all related costs and expenses, including attorney’s fees incurred;
2. Contractor will promptly pay any judgment rendered against the City, its officials, officers, employees, agents and volunteers or consultants for any such claims, damages, penalties, obligations or liabilities; and,
3. In the event the City, its officials, officers, employees, agents, volunteers or consultants is made a party to any action or proceeding filed or prosecuted against Contractor for such damages or other claims arising out of or in connection with the negligence or wrongful acts of Contractor in the performance of the work, Contractor agrees to pay the City, its official, officers, employees, agents, volunteers and consultants any and all costs and expenses incurred in such action or proceeding, including but not limited to, reasonable attorney’s fees.
Contractor shall reimburse the City for all costs and expense (including but not limited to fees and charges of architects, engineers, attorneys and other professional and court costs) incurred by the City in enforcing the provisions of this Section.
SEVENTH: Public Contract Code Section 20104 et seq. which governs the resolution of construction contract claims under $375,000, shall apply in lieu of any contrary provisions concerning disputed work with Packet Pg. 63
Attachment: Contract (2842 : Resolution No. 2023-65 Award Fifth St. Truck Ban Contract to Chrisp Company) a value under $375,000 contained in the General Conditions, Special Provisions, Standard Specifications, and any and all related provisions incorporated therein:
EIGHTH: The Contractor agrees to immediately repair and replace all defective material and workmanship discovered within one year after acceptance by the City or final payment to Contractor and to indemnify the City against all loss and damage occasioned by any such defect, discovered within said year, even though the damage or loss may not be ascertained until after the expiration thereof. Provided, however, that if such failure of the Contractor to perform should not, by reasonable diligence, be discoverable or discovered within said one year, then the obligation of the Contractor to repair and replace said defective material or workmanship shall continue until one year after the actual discovery thereof.
NINTH: The Contractor agrees at all times during the progress of the work to carry with insurance carriers approved by the City full coverage worker’s compensation and commercial general liability insurance in the form and to the extent called for in Section 7-1.12 of the Design Standards and Standard Specifications, and the Standard Specifications for the Installation of Water Facilities Department of Public Works, City of Gonzales, 1995 Edition. Coverage must be on a “claims occurrence” basis. If the policy is “claims made” Contractor will be required to obtain a bond which must remain in effect until 12 months following completion of work. Contractor shall also advise the insurance carrier to inform the City of the unpaid limits of the policy. Such insurance policy shall contain an endorsement that the same shall not be canceled nor the amount of coverage be reduced until at least thirty days after receipt by the City of Gonzales by certified or registered mail or a written notice of such cancellation or reduction in coverage.
TENTH: Contractor agrees to comply with all applicable federal, state and municipal laws and regulations, including but not limited to California Labor Code, Section 1720 et seq., relating to prevailing wages.
ELEVENTH: If the Contractor fails to fully perform the work contemplated under this agreement in accordance with the Contract Documents by the agreed upon time for completion, as such time may be amended by change order or other modification to this Agreement in accordance with its terms, and/or if the Contractor fails, by the time for completion, to fully perform all of the Contractor’s obligations under this Agreement that have accrued by the time for completion, the Contractor will become liable to the City for all resulting loss and damage in accordance with the Contract Documents and applicable law. The City’s remedies for the Contractor’s failure to perform include, but are not limited to, assessment of Liquidated Damages of $1,500 per day in accordance with California Government Code Section 53069.85 and the Contract Documents, and/or obtaining or providing for substitute performance in accordance with the Contract Documents.
TWELFTH: The Contractor will be solely responsible for any and all losses, costs, or liabilities of any kind incurred by the Contractor, any subcontractor engaged in the performance of the contract work, any party supplying material or equipment for the work or site maintenance or any third party that are incurred pursuant to Contractor-proposed change orders prior to issuance of an approved change order.
Any changes in the work and/or the Contract Documents pursuant to change orders and any other amendments issued in accordance with the Contract Documents, will in all respects be subject to all provisions of the Contract Documents, except as modified by such change orders or amendments.
The City has the right to add, delete or change any aspect or any amount of the Work by written directive.
If the City believes that it is entitled to a credit of money or time based on the written directive, City must ask contractor for a credit proposal and then negotiate a change order; if no agreement is reached, City may issue a unilateral change order and contractor may follow the contract's claim procedures if it wishes.
If the contractor believes that the written directive will lead to additional cost or time for which contractor must be compensated, then contractor may submit a proposed change order. If the Contractor disputes a City directed change order following a reasonable effort by the City and the Contractor to resolve the dispute including, at a minimum, a meeting between appropriate representatives of the Contractor and the City, the Contractor must commence performing the work consistent with the disputed change order within five (5) working days of the last meeting between representatives of the Contractor and the City to resolve the Packet Pg. 64
Attachment: Contract (2842 : Resolution No. 2023-65 Award Fifth St. Truck Ban Contract to Chrisp Company) dispute, or within the time specified in the disputed City directed change order, whichever is later. In performing Work consistent with a disputed City-directed change order pursuant to this provision the Contractor will have all of the Contractor’s rights concerning claims pursuant to the Contract Documents and applicable law.
If the City disputes a Contractor proposed change order, the City and the Contractor will use reasonable efforts to resolve the dispute including, at a minimum, holding a meeting between appropriate representatives of the Contractor and the City. Regardless of and throughout any such efforts to resolve the dispute the Contractor must continue performing the work, as directed by the City, irrespective of and unmodified by the disputed change order. In continuing to perform the work, the Contractor will retain all of the Contractor’s rights under contract or law pertaining to resolution of disputes and protests between contracting parties. Disputes between the City and the Contractor concerning any Contractor-proposed change order or other amendment do not excuse the Contractor’s obligation to perform the work in accordance with the Contract Documents excluding such Contractor-proposed change order or other amendment by the time for completion or waive any other Project milestone or other requirement of the Contract Documents.
THIRTEENTH: Contractor may request to provide securities in lieu of retention, and if Contractor so requests, Contractor must submit an Agreement to City in the form set forth in Public Contract Code Section 22300.
FOURTEENTH: If this Project will involve trenching deeper than four (4) feet, the Contractor must notify the City before disturbing any hazardous waste, subsurface conditions different from those indicated, or unusual conditions that may be encountered. City will promptly investigate and provide for change orders if necessary. If the Project involves trenching deeper than five (5) feet, Contractor must submit a detailed design for shoring and other protection measures before trenching commences.
IN WITNESS WHEREOF, City has caused this instrument to be executed and its corporate name and seal to be hereunto attached by its City Manager, pursuant to resolution theretofore duly adopted by the Council of the City of Gonzales, and Contractor has caused this instrument to be executed, the day and year first herein above written.
CITY OF GONZALES
By: __________________________________
Carmen Gil, City Manager
CHRISP COMPANY
By: __________________________________
Mark Chrisp, Vice President
Approved as to form:
_____________________________________
Michael F. Rodriquez, City Attorney
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Attachment: Contract (2842 : Resolution No. 2023-65 Award Fifth St. Truck Ban Contract to Chrisp Company) City of Gonzales
COMMUNITY DEVELOPMENT DEPARTMENT
STAFF REPORT
TO: Honorable Mayor Rios and City Council
DATE: October 16, 2023
FROM: Taven Kinison Brown, Community Development Director THROUGH: Carmen Gil, City Manager
SUBJECT: Vista Lucia Specific Plan EIR – Amendment #3 to Consulting Services Agreement Between the City of Gonzales and EMC Planning Group for Preparation of the Vista Lucia Specific Plan EIR – New Vehicle Miles Traveled (VMT) Analysis Consistent with the City’s Adopted VMT Policy.
RECOMMENDATION
Staff recommends approval of, and authorize the City Manager to execute Amendment #3 to the Consulting Services Agreement between the City of Gonzales and EMC Planning Group for Preparation of the Vista Lucia Specific Plan EIR – New Vehicle Miles Traveled (VMT) Analysis Consistent with the City’s Adopted VMT Policy.
BACKGROUND
The VMT analysis previously performed for the Vista Lucia Specific Plan project was written prior to the City of Gonzales adopting its VMT Policy in October of 2022. Hexagon, EMC’s subconsultant, has advised staff that the VMT analysis needs to be redone to support a defensible EIR document. A scope of work has been presented by EMC that includes (Hexagon) sub-consultant fees of $15,000, 10% overhead of $1,500, and the EMC staff tasks and hours to update the EIR with a cost of $4,875.00, totaling $21,375.00. The project applicant has expressed a willingness to pay and keep the EIR on track for public circulation this winter.
AGENDA
ITEM
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REVIEW AND ANALYSIS
The transportation impact analysis for the Vista Lucia Specific Plan EIR must be consistent with a locally adopted policy. This contract Amendment #3 will allow the City to update the transportation analysis for the EIR using the City’s adopted VMT Policy.
The additional scope of work (Amendment #3) and the reimbursement agreement between the City and the developer are attached, as well as the original contract and Amendments #1 and #2.
Explain the Recommendation and How it Supports the Vision Gonzales will continue to be a safe, clean, family-friendly community, diverse in its heritage, and committed to working collaboratively to preserve and retain its small-town charm.
Explanation: Staff and the environmental consultant are working collaboratively to have a strong and defensible Environmental Impact Report for the Vista Lucia Specific Plan Project.
Explain how the Recommendation Directly Implements the Mission The City Council and Staff of the City of Gonzales will realize our Vision by providing the leadership, commitment, and resources necessary to provide excellent services that enhance the quality of life of our diverse community.
Explanation: Please see the Vision above.
City services will be delivered in a cost-effective, respectful, and friendly manner to ensure the safety and well-being of the residents and the promotion of business, recreational, housing and employment opportunities in an environmentally sustainable manner.
Explanation: Amendment #3 to the Consulting Services Agreement between the City of Gonzales and EMC Planning Group for preparation of the Vista Lucia Specific Plan EIR is cost effective without burden to the City in that the developer has agreed to pay for these environmental services in furtherance of their development proposal, subject to the provisions of the existing Reimbursement Agreement with the City.
Strong fiscal policies allow us to provide appropriate infrastructure for:
Explanation: Please see the Vision above.
ALTERNATIVES
The City Council could opt not to approve Amendment #3, effectively opening the EIR to a greater risk of challenge for inconsistency with the City’s adopted VMT Policy (once completed). • Public Safety Yes X No N/A
• Housing X Yes No N/A
• Recreation Yes X No N/A
• Environment X Yes No N/A
• Education Yes X No N/A
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FISCAL IMPACT
There is no budget impact associated with Amendment #3. A Reimbursement Agreement is in place with the developer to pay for the environmental review for the Specific Plan.
CONCLUSION
Staff recommends approval of, and authorize the City Manager to execute Amendment #3 to the Consulting Services Agreement between the City of Gonzales and EMC Planning Group for Preparation of the Vista Lucia Specific Plan EIR – New Vehicle Miles Traveled (VMT) Analysis Consistent with the City’s Adopted VMT Policy.
Attachments:
1. Amendment #3 For VLSP EIR - VMT Consistency
2. Amendment #2 For VLSP EIR
3. Revised VL Contract Amendment #1
4. Resolution No. 2020-06 Contract with EMC Planning Group
5. Vista Lucia Reimbursement Agreement.FINAL.SIGNED
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Small town, big heart! ~ ¡Pueblo chico, corazón grande! 147 Fourth Street · PO Box 647, Gonzales, CA 93926· Phone: (831) 675-5000· Fax: (831)675-2644 https://gonzalesca.gov/
City of Gonzales
CouncilMember Liz Silva, Council Member Lorraine Worthy, Council MemberMaria Orozco MayorJose L. Rios, Mayor Pro Tem Scott Funk, City Manager Carmen Gil October 4, 2023
Teri Wissler Adam, Senior Principal
Ron Sissem, Principal
EMC Planning Group
601 Abrego St,
Monterey, CA 93940
Re: Vista Lucia Specific Plan EIR – Amendment #3 to Consulting Services Agreement between the City of Gonzales and EMC Planning Group for Preparation of the Vista Lucia Specific Plan EIR – New Vehicle Miles Traveled (VMT) Analysis Consistent with the City’s Adopted VMT Policy.
Teri and Ron:
This letter confirms that the client (Pembrook Development) has shown a willingness to pay (on October 2, 2023) for a New Vehicle Miles Traveled (VMT) Analysis Consistent with the City’s Adopted VMT Policy. This will be considered the third amendment (Amendment #3) to the Consulting Services Agreement between the City of Gonzales and EMC Planning Group for the Preparation of the Vista Lucia Specific Plan EIR. Amendment #2 to the agreement authorized a Term of Services end date of June 30, 2024, and this date is to remain unchanged.
The Scope of Work / Contract Amendment #3 Budget presented by EMC includes (Hexagon) subconsultant fees of $15,000, 10% over head of $1,500, and EMC staff tasks and hours to update the EIR with a cost of $4,875.00, totaling $21,375.00.
Your signature below acknowledges your agreement to perform the work in Amendment #3, upon confirmation of the City Council, expected Monday, October 16, 2023.
Thank you,
______________________________________
Taven M. Kinison Brown,
Community Development Director
City of Gonzales, California
____________________________________
Teri Wissler Adam, Senior Principal
EMC Planning Group
ATTACHMENT 1
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Attachment: Amendment #3 For VLSP EIR - VMT Consistency (2841 : Vista Lucia Specific Plan EIR - Amendment #3 to Consulting Services Packet Pg. 70
Attachment: Amendment #3 For VLSP EIR - VMT Consistency (2841 : Vista Lucia Specific Plan EIR - Amendment #3 to Consulting Services Packet Pg. 71
Attachment: Amendment #3 For VLSP EIR - VMT Consistency (2841 : Vista Lucia Specific Plan EIR - September 29, 2023
Ms. Teri Wissler Adam
EMC Planning Group
301 Lighthouse Avenue, Suite C
Monterey, CA 93940
Subject: Proposal to Prepare an Updated VMT analysis for the Vista Lucia Development and Annexation in Gonzales, California
Ms. Wissler Adam:
Hexagon Transportation Consultants, Inc. is pleased to submit this proposal to prepare a re-evaluation of the analysis of Vehicle Miles Traveled (VMT) for the proposed Vista Lucia Development and Annexation in the City of Gonzales, California. The proposed project will consist of up to 3,498 units residential units and up to 120,000 square feet (sf) of neighborhood commercial, schools, parks, and open space. An evaluation of the project’s effects on VMT was completed by Hexagon and summarized within a memorandum dated September 9, 2020. The VMT analysis utilized the Association of Monterey Bay Governments (AMBAG) Regional Transportation Demand Model (RTDM) and guidelines and methodologies provided by the Governor’s Office of Planning and Research (OPR) for the evaluation of VMT since policies for the evaluation of VMT had not yet been adopted by either the City of Gonzeles nor County of Monterey.
Subsequent to the completion of the VMT analysis the City of Gonzales, in October 2022, adopted a VMT policy in compliance with Senate Bill (SB) 743. The City’s VMT policy establishes VMT baselines and impact thresholds. The VMT baselines of the policy were developed utilizing the AMBAG model with adjustments.
Though the AMBAG model was used for both the VMT analysis completed for the project in 2020 as well as the adopted City VMT policy, there are differences in regard to roadway network and land use data that have an effect on the VMT projections produced by the model. In addition, the new policy now identifies impact thresholds specific to the City/County that were not considered as part of the 2020 analysis. The differences in model inputs and new policy warrant a re-evaluation of VMT for the Vista Lucia project to be consistent with the City’s now adopted VMT policy.
The work tasks will consist of an evaluation of the projects’ effects on VMT consistent with the methodologies and impact thresholds as identified in the City’s adopted VMT policy. The analysis will include the following:
Refinement of the AMBAG model to reflect VMT baselines consistent with the City’s VMT policy. The mode refinement will require data be provided by the City in regard to the “big data” (Teralytics) using in the policy effort.
Adjustment of AMBAG model TAZ land use data for the Vista Lucia project area. Projections of VMT per capita and Total commercial/retail VMT for the Vista Lucia project area. The project VMT will then be compared with the adopted City VMT policy impact thresholds to determine project impacts.
TIME OF PERFORMANCE
Barring any unforeseen delays, an administrative draft report will be submitted 5-6 weeks after authorization to proceed. The draft and final reports will be delivered within one week after receipt of all respective review comments. We are ready to start work on this project immediately upon authorization.
COST OF SERVICES
The cost for services rendered under this agreement will be a lump sum amount of $15,000. Billings will be conducted monthly, on a percent complete basis. "Additional Services" shall be provided upon authorization and, if requested, will be billed separately. This price quote is good for 30 days. This price quote assumes all
EXHIBIT A
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Attachment: Amendment #3 For VLSP EIR - VMT Consistency (2841 : Vista Lucia Specific Plan EIR - Amendment #3 to Consulting Services Ms. Teri Wissler Adam
September 28, 2023
project-related activities will be completed within one year. An extended project schedule may require additional budget for project administration.
EXCEPTIONS
The following items will not be included as part of the scope and budget described above:
AMBAG Model Runs to Produce ADT. The use of the AMBAG model will be limited to extracting VMT projections. The scope does not include model runs to develop roadway segment Average Daily Traffic (ADT) forecasts. The AMBAG model includes future land use and roadway network data for Monterey County as well as the City of Gonzales. However, the AMBAG land use and roadway network would need to be refined to a Gonzales-specific TAZ structure and detailed local roadway network to obtain accurate ADT forecasts within the City.
We appreciate your consideration of Hexagon Transportation Consultants for this assignment. If you have any questions, please do not hesitate to call.
Sincerely,
HEXAGON TRANSPORTATION CONSULTANTS, INC.
Robert Del Rio, T.E.
Vice President & Principal Associate
Ollie Zhou, T.E.
Vice President & Principal Assoc
EXHIBIT A
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Attachment: Amendment #3 For VLSP EIR - VMT Consistency (2841 : Vista Lucia Specific Plan EIR - Amendment #3 to Consulting Services Gonzales will continue to be a safe, clean, family-friendly community, diverse in heritage, and committed to working collaboratively to preserve and retain its small town charm PO BOX 647 147 FOURTH STREET GONZALES, CA 93926
PHONE: (831) 675-5000 www.GonzalesCA.gov
Jose L. Rios
Mayor
Scott Funk
Mayor Pro Tem
Liz Silva
Councilmember
Lorraine Worthy
Councilmember
Paul Miller
Councilmember
Carmen Gil
Acting City Manager
December 22, 2022
Teri Wissler Adam, Senior Principal
EMC Planning Group
601 Abrego St,
Monterey, CA 93940
Re: Vista Lucia Specific Plan EIR – Amendment #2 to Consulting Services Agreement between the City of Gonzales and EMC Planning Group for Preparation of the Vista Lucia Specific Plan EIR - Extend Term of Services to June 30, 2024.
Teri:
This letter confirms that the current contract to prepare the Vista Lucia Specific Plan EIR (Amendment #1) has a Term of Services that ends December 31, 2022. As the work you were contracted to perform was required to temporarily cease, the work on the environmental analysis must continue past the Term of Services end date of December 31, 2022. This letter authorizes a new Term of Services end date of June 30, 2024.
Cessation of work is no fault of yours and has resulted in a temporary ceasing of work on the environmental document. For your work to proceed, several components need to come together:
• the Vista Lucia Specific Plan must progress to near final Administrative Draft by the applicant and be ready to circulate for public review. • The Water Supply Assessment shall be completed by the Applicant and City of Gonzales and presented to the City council for their consideration and action.
• The Fiscal Analysis and Study must progress to a near final administrative draft by the City’s consultant Wildan and be presented to the City Council for their consideration and action.
• The project-accompanying DA Development Agreement must be negotiated and advanced to near adoption by both the Applicant and City.
Such document will speak to critical implementation schedules for infrastructure, Affordable Housing, Agricultural Impact Mitigation, installations and timing of parks, pedestrian avenues and other amenities both public and private. As such, these items are inseparable from the project and must be included in the CEQA EIR document, prior to its public circulation and adoption.
ATTACHMENT 2
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Attachment: Amendment #2 For VLSP EIR (2841 : Vista Lucia Specific Plan EIR - Amendment #3 to Consulting Services Agreement Between 2 • Other components of implementing the Vista Lucia Specific Plan that may affect the preparation of CEQA documentation include, negotiations with the County of Monterey for maintenance of Fanoe Road and Associated Lane, and negotiations with Caltrans District 5 regarding the proposed connection of Associated Lane to Highway 101.
Your signature below acknowledges your agreement to extend the Term of Services to June 30, 2024.
Thank you,
____________________________________________
Patrick M. Dobbins, Public Works Director/City Engineer City of Gonzales, California
_______________________________________
Teri Wissler Adam, Senior Principal
EMC Planning Group
ATTACHMENT 2
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Attachment: Amendment #2 For VLSP EIR (2841 : Vista Lucia Specific Plan EIR - Amendment #3 to Consulting Services Agreement Between September 27, 2021
Matthew Sundt
Community Development Director
City of Gonzales
147 Fourth Street
Gonzales, CA 93926
Re: Vista Lucia Specific Plan Project EIR – Contract Amendment #1 Dear Matthew:
This contract amendment #1 is being submitted to cover out‐of‐scope costs to prepare the EIR for the Vista Lucia Specific Plan Project and additional costs resulting from the environmental review process change. The additional EIR costs arise primarily from the need to incorporate information from the specific plan and tentative maps into the project description and to reflect both in the analysis of individual environmental topics.
Additional costs are related to administration, project management, preparing a new NOP, conducting additional fieldwork, and responding to comments from City staff.
To date, EMC Planning Group has completed all tasks up through a screencheck draft SEIR as identified in our original scope of work. Consequently, this contract amendment applies only to additional costs for all process tasks needed to prepare a revised screencheck draft EIR. Tasks and costs beginning with preparing a draft EIR and ending with attending public hearings as shown in our approved contract remain unchanged.
EMC Planning Group Amendment Task Summary
Administration
EMC Planning Group has and will incur additional costs resulting from contract management and invoicing. This task covers these additional costs.
ATTACHMENT 3
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Attachment: Revised VL Contract Amendment #1 (2841 : Vista Lucia Specific Plan EIR - Amendment #3 to Consulting Services Agreement Matthew Sundt
City of Gonzales
September 27, 2021, Page 2
Management
Prolonging the CEQA process, coordinating with City staff and the applicant, coordinating EMC Planning Group staff and subconsultants, etc., results in additional costs. These include costs incurred between the time EMC Planning Group “stopped work” on the substantive SEIR content in February 2021 and the time substantive work on the EIR was reinitiated in August 2021 (approximately $7,000). This task also includes management time through preparing the screencheck draft EIR, including time for regular status calls with City staff and the applicant through preparation of the public draft EIR.
Prepare Contract Amendment
This task covers time spent to review new applicant submittals, review the SEIR, communicate with City staff; EMC Planning Group staff, subconsultants, and the applicant; prepare the original contract amendment #1 dated March 30, 2021; and revise the original amendment based on specific plan content review, new project description information, expansion of the WSA and noise analyses scopes, etc.
Revise NOP and Recirculate
The NOP has been revised and recirculated. This task includes the time required to do so and to coordinate with the City to submit the NOP to OPR.
Biological Resources Fieldwork/Supplemental Letter
The proposed off‐site improvements to Associated Lane and to the U.S. Highway 101/Alta Street interchange cross over water features that may be jurisdictional and have potential to be considered protected. An EMC Planning Group biologist will conduct a site visit to evaluate resource conditions at these locations and prepare a supplemental letter memo that summarizes potential impacts and mitigation measures for significant impacts. The information will be incorporated into the EIR.
Prepare Vista Lucia Specific Plan Project Administrative Draft EIR As has been discussed with City staff, going forward, the EIR will be prepared as a project EIR (“Vista Lucia Specific Plan EIR”) rather than a supplemental EIR.
The current screencheck draft SEIR will be revised to prepare an administrative draft project EIR. Primary revisions would include:
ATTACHMENT 3
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Attachment: Revised VL Contract Amendment #1 (2841 : Vista Lucia Specific Plan EIR - Amendment #3 to Consulting Services Agreement Matthew Sundt
City of Gonzales
September 27, 2021, Page 3
Modifying all language in the document that makes reference to supplemental EIR, and the analysis methodology and analysis for each environmental topic that is based on the prior supplement EIR approach;
Integrating a description of key elements of the new specific plan and tentative maps, and precise off‐site circulation improvements required for the project, into the project description and adding/revising related graphics; Integrating relevant elements of the specific plan, tentative maps, and off‐site circulation improvements into the impact analysis for each environmental topic (including additional biological reconnaissance for off‐site improvements), revising relevant impact analyses for each topic and revising mitigation measures where necessary; and
Revising other EIR sections (e.g., cumulative and alternatives) to account for higher level of project description information and reference to the specific plan and tentative map.
Prepare Screencheck Draft EIR
The administrative draft EIR will be submitted to City staff for review and comment.
This task covers costs to modify the administrative draft EIR in response to City staff comments to produce a screencheck draft EIR. This task also includes several hours for communicating with City staff in response to its review of the screencheck draft EIR.
The cost is the budget is our best estimate of the level of effort needed to address City staff comments. The actual cost may be lower or greater. If greater, a contract amendment may be required. If lower, a cost savings would occur.
Incorporate City Staff Comments per Applicant Review into a Revised Screencheck Draft EIR
After City staff review of the screencheck draft EIR, it is assumed that City staff will request comments from the applicant. This task includes time to respond to City staff direction to EMC Planning Group regarding changes to the screencheck draft EIR that arise from applicant comments. It is assumed that City staff will provide a specific, written set of specific changes to the screencheck draft EIR that arise from applicant comments such that the changes do not require new detailed analysis. The revised “applicant” screencheck EIR would be submitted to City staff for review and comment.
ATTACHMENT 3
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Attachment: Revised VL Contract Amendment #1 (2841 : Vista Lucia Specific Plan EIR - Amendment #3 to Consulting Services Agreement Matthew Sundt
City of Gonzales
September 27, 2021, Page 4
The cost is the budget is our best estimate of the level of effort needed to address applicant comments as screened and submitted by City staff to EMC Planning Group.
The actual cost may be lower or greater. If greater, a contract amendment may be required. If lower, a cost savings would occur.
Subconsultant Contract Amendment Summary
Akel Engineering
Akel will revise the WSA prepared for the prior SEIR. The content of the WSA will be substantially expanded to include data that typically would be included in an urban water management plan – an urban water management plan is not available from the City as the water purveyor.
WJV Acoustics
WJV will prepare a supplemental analysis of traffic noise impacts on future sensitive receptors within the project site. The analysis will evaluate the potential change in impact significance based on the applicant’s specific plan and phase 1 and 2 tentative maps, which show that receptors would be separated from the subject arterials/collectors by internal subdivision streets.
Contingencies Regarding Specific Plan Content
Development Capacity/Land Use Summary and Land Use Plan All costs are contingent on the specific plan retaining the same development capacity/land use summary and land use plan that were included in the applicant’s original project description – this appears to be the case. If either of these two variables changes, modifications to tasks and costs and additional subconsultant costs could be incurred.
Traffic Analysis
City staff has indicated that the applicant will not submit a traffic impact analysis as part of the specific plan submittal and that the City’s 2019 SOI traffic analysis will suffice to meet CEQA analysis needs. It is assumed that the applicant will prepare and submit supplemental information as part of the specific plan submittal that addresses circulation hazards and emergency access issues as described in the SEIR.
ATTACHMENT 3
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Attachment: Revised VL Contract Amendment #1 (2841 : Vista Lucia Specific Plan EIR - Amendment #3 to Consulting Services Agreement Matthew Sundt
City of Gonzales
September 27, 2021, Page 5
Additional Supplemental Information
City staff has indicated that it will communicate with the applicant about potential additional supplemental information that should be prepared as part of the specific plan submittal as indicated in the mitigation measures in the proof draft SEIR. Contract amendment #1 does not include scope or budget for preparing such supplemental information, nor does it include time to review and provide comments on the supplemental information. If either of these two tasks are required, modifications to tasks and costs in this amendment would be necessary.
Budget
The amendment #1 budget is attached. It summarizes the tasks listed above. Note that the biological field survey work is not listed as a separate line item in the budget.
If you have any questions about this amendment, please do not hesitate to contact me.
Sincerely,
Ron Sissem
Principal
ATTACHMENT 3
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Attachment: Revised VL Contract Amendment #1 (2841 : Vista Lucia Specific Plan EIR - Amendment #3 to Consulting Services Agreement Task
Staff Senior Principal Principal Principal Planner Associate Planner Principal Biologist Associate Biologist Desktop Publisher Graphics Production Manager Admin./ Production Billing Rate (Per Hour) $250.00 $225.00 $200.00 $150.00 $190.00 $130.00 $150.00 $95.00 $125.00 $115.00Administration 5 6 0 2 0 0 0 0 0 0 13 $2,900.00Management 6 52 0 4 0 0 0 0 0 0 62 $13,800.00Prepare Contract Amendment #1 2 18 0 0 0 0 0 0 0 2 22 $4,780.00Revise and Recirculate NOP 1 4 0 10 0 0 0 6 2 2 25 $3,700.00Admin Draft EIR 6 140 8 16 8 16 4 32 4 0 262 $49,080.00Prepare City Staff Screencheck Draft EIR 4 32 0 6 2 2 0 8 4 0 58 $11,000.00Prepare Applicant Screencheck Draft EIR 1 28 0 4 0 0 0 6 0 0 39 $7,720.00Subtotal (Hours) 25 280 8 42 10 18 4 52 10 4 Total Hours Total Cost Subtotal (Cost) $6,250.00 $63,000.00 $1,600.00 $6,300.00 $1,900.00 $2,340.00 $600.00 $4,940.00 $1,250.00 $460.00 481 $92,980.00 Additional Costs
Production CostsTravel CostsPostal/DeliverablesMiscellaneousAdministrative Overhead 10%TotalAkel Engineering (Update WSA)WJV AcousticsSubconsultant Overhead 10%Total Total Costs
NOTE: This proposed budget is valid for 90 days
$100.00$770.00
$70.00
$500.00
$50.00$50.00
$14,250.00
$111,075.00
$1,575.00
$17,325.00
Vista Lucia Contract Amendment No 1 Budget
EMC Planning Group Inc.
Subconsultant Fees
Total
Hours Total Cost
$1,500.00
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Attachment: Revised VL Contract Amendment #1 (2841 : Vista Lucia Specific Plan EIR - Amendment #3 to
RESOLUTION NO. 2020-06
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GONZALES
AUTHORIZING EXECUTION OF A CONTRACT WITH EMC PLANNING GROUP
FOR PREPARATION OF TWO SUPPLEMENTAL ENVIRONMENTAL IMPACT
REPORTS RELATED TO THE VISTA LUCIA AND PUENTE DEL MONTE
ANNEXATION PROJECTS
WHEREAS, on November 14, 2019, City staff solicited from consultants, through a Request for Proposals, Scopes of Work and Budgets to prepare Supplemental Environmental Impact Reports for the Vista Lucia and Puente del Monte annexation projects, and WHEREAS, work will be prepared in accordance with the requirements of the California Environmental Quality Act; and
WHEREAS, to ensure compliance with Government Code Section 4529.10 that requires procurement of consulting services under a fair and competitive selection process, staff contacted numerous consulting firms; and
WHEREAS, Proposals were received from three consulting firms on January 3, 2020, and WHEREAS, City staff reviewed all the proposals; and
WHEREAS, City staff and representatives of the two developer teams interviewed three consulting firms on January 8, 2020; and
WHEREAS, all three firms are highly qualified, and their Scopes of Work and Budgets were professionally prepared and complete; and
WHEREAS, staff determined that EMC Planning Group submitted the most competitive price, and is qualified to undertake the proposed work, provided a complete proposal, and is willing to perform the work on a timely basis; and
WHEREAS, the two development teams of Pembrook Development and Jackson Family Investments are partners with the City in funding the two Supplemental Environmental Impact Reports; and
WHEREAS, through an SB 2 Grant dated August 2019, the California Department of Housing and Community Development awarded the City of Gonzales a grant of $160,000, which will be applied to the total cost associated with preparation of the two Supplemental Environmental Impact Reports.
NOW THEREFORE, BE IT HEREBY RESOLVED that the City Manager is authorized and further directed to prepare and execute an appropriate contract with EMC Planning Group in the amount not to exceed $560,000 for both.
ATTACHMENT 4
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Attachment: Resolution No. 2020-06 Contract with EMC Planning Group (2841 : Vista Lucia Specific Plan EIR - Amendment #3 to Consulting
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Gonzales duly held on the 21st day of January 2020, by the following vote:
AYES: COUNCIL MEMBERS: Mayor Pro Tem Scott Funk, Liz Silva, Lorraine Worthy, and Mayor Maria Orozco
NOES: COUNCIL MEMBERS: None
ABSTAIN: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: Paul Miller
Maria Orozco, The Honorable Mayor
ATTEST:
Mary Villegas, Deputy City Clerk
ATTACHMENT 4
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Attachment: Resolution No. 2020-06 Contract with EMC Planning Group (2841 : Vista Lucia Specific Plan EIR - Amendment #3 to Consulting ATTACHMENT 5
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Attachment: Vista Lucia Reimbursement Agreement.FINAL.SIGNED (2841 : Vista Lucia Specific Plan EIR - Amendment #3 to Consulting ATTACHMENT 5
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Attachment: Vista Lucia Reimbursement Agreement.FINAL.SIGNED (2841 : Vista Lucia Specific Plan EIR - Amendment #3 to Consulting ATTACHMENT 5
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Attachment: Vista Lucia Reimbursement Agreement.FINAL.SIGNED (2841 : Vista Lucia Specific Plan EIR - Amendment #3 to Consulting ATTACHMENT 5
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Attachment: Vista Lucia Reimbursement Agreement.FINAL.SIGNED (2841 : Vista Lucia Specific Plan EIR - Amendment #3 to Consulting ATTACHMENT 5
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Attachment: Vista Lucia Reimbursement Agreement.FINAL.SIGNED (2841 : Vista Lucia Specific Plan EIR - Amendment #3 to Consulting City of Gonzales
PUBLIC WORKS / CITY ENGINEER DEPARTMENT
STAFF REPORT
TO: Honorable Mayor Rios and City Council
DATE: October 16, 2023
FROM: Patrick Dobbins, Public Works Director/City Engineer THROUGH: Carmen Gil, City Manager
SUBJECT: Progress Report on the Community Center Project
RECOMMENDATION
It is recommended that the City Council receive a progress report on delivery of the Community Center Complex Project and provide staff with comments and feedback.
BACKGROUND
With the passage of Measure X in the November 2020 election, the city began delivery of the Community Center Complex on city-owned property at Fifth Street/Gabilan Court. At the June 5, 2023 Council meeting, the Design/Build contract was awarded to Otto Construction/WRNS Studios and the Council authorized issuance of a Notice to Proceed with Design Services at a not-to-exceed amount of $4,900,446.
The DBE Agreement with Otto Construction was executed and the Notice to Proceed with Design Services for Phases 1 and 2 was issued effective June 16, 2023. Phase 1 is the Teen Innovation Center, County Library, meeting rooms, restrooms, courtyard including amphitheater and site improvements (new driveway, wet/dry utilities, parking lot and landscaping). Phase 2 is the Community Center including the Community Hall, Fitness Center, commercial kitchen, meeting rooms and restrooms.
REVIEW AND ANALYSIS
This staff report is comprised of the following sections:
• Funding/Financing Updates
• Building design and Site layout
AGENDA
ITEM
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FUNDING/FINANCING UPDATES
The Community Center Complex is estimated to cost $34,525,300 for Phases 1 and 2 consisting of the Community Center, Teen Innovation Center, County Library and all site work. Construction of this significant civic project will be funded by a variety of sources including the following:
• Measure X (local sales tax)
• $5.0 M State grant secured by State Senator Anna Caballero • Community Development Block Grant (CDBG FY 2022/23 and FY 2023/24) • $1.8M County contribution to relocate existing library from the Gonzales Shopping Center • Various grants
• Capital Campaign with a $10.0 million goal
Update on US Department of Agriculture loan - To obtain debt financing for the project, staff applied to the US Department of Agriculture (USDA) for a low interest loan secured by long term City revenue sources including Measure X. The formal application was submitted to USDA staff on 7/05/2023 and on 10/04/2023 staff received the attached letter indicating that a Rural Development Loan in the amount of $9,825,000 has been approved for Phase 1 of the Community Center Project.
Current funding for the project is:
SECURED FUNDING
1 Teen Innovation Center Grant (State Grant) $5,000,000 2 USDA Loan using Measure X funds $9,875,000
3 Community Development Block Grant (Federal monies) $800,000 4 County Library Contribution $1,800,000
5 Electric Vehicle Charging Station Grant $400,000
6 Building Forward Library Grant Program $1,067,430
7 Capital Campaign Contribution (private contributions and pledges) $6,600,000 Funding as of 10/01/2023 = $25,542,430
DBE Contract “Stipulated Sum” for Phase 1 = $23,619,838 Estimated Cost for Phase 2 = $10,905,462
Total Estimated Cost for Phases 1 and 2 = $34,525,300
BUILDING DESIGN AND SITE LAYOUT
There are five primary phases to design and construct the Community Center Complex:
1. Preparation of Design Development (July 2023 – October 2023)
2. Preparation of Construction Documents (November 2023 – February 2024)
3. The city issues grading and building permits for the project and Otto Construction obtains final bids from their subcontractors. (March 2024)
4. Construct Phase 1 (groundbreaking by April 30, 2024 and completed in November 2025)
5. Construct Phase 2 (dependent on available funding)
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Over the last three months the Project has been moving through the Design Development Phase. WRNS has advanced the design based on city staff feedback received at weekly progress meetings and with various user groups.
Staff and the Design/Build team provided updates on the design of the project at the August 21, 2023 and the September 5, 2023 City Council Meetings. At the September 5 meeting, the Council asked for the cost impact to increase banquet style seating in the Community Hall from 280 to 350 persons. Per the attached slide the cost is approximately $1.8 million, and it would extend the design phase by at least two months.
In addition to the weekly meetings, the Design/Build Team recently held the following meetings:
• On September 12, the Design/Build team presented the project to students at Gonzales High School during their lunch hour and received their thoughts and feedback on the use of the center. • On September 15, the Design/Build team met with the contract Building Official and Building Plan Reviewer and stepped through the 50% Design Development submittal. • On September 28, the Design/Build team held a follow-up meeting with County Library staff and presented the updated library layout, associated restrooms and courtyard space. • On September 28, the Design/Build team presented the updated 50% Design Development submittal to Fire Chief Muscio and Public Works staff.
• On October 10, the Design/Build team met with the Community Hall and Commercial Kitchen User Groups and presented the updated design and received their feedback. • On October 10, the Design/Build team met with the GYC and presented the updated layout of the Teen Innovation Center and received their feedback.
The presentation at the Council meeting will include additional details and efforts regarding the Design Development phase of the project.
How Recommendation Supports the Vision
Gonzales will continue to be a safe, clean, family-friendly community, diverse in its heritage, and committed to working collaboratively to preserve and retain its small-town charm.
Explain: Constructing a Community Center will provide residents with a multi-use facility for a wide variety of public and private functions, recreation programs and other activities which will enhance the quality of life of Gonzales residents.
Explain how the Recommendation Directly Implements the Mission The City Council and Staff of the City of Gonzales will realize our Vision by providing the leadership, commitment, and resources necessary to provide excellent services that enhance the quality of life of our diverse community. X Yes ____ No____ N/A
Explain: Please see explanation above for the Mission.
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City services will be delivered in a cost-effective, respectful, and friendly manner to ensure the safety and well-being of the residents and the promotion of business, recreational, housing and employment opportunities in an environmentally sustainable manner. X Yes ____No ____ N/A Explain: See Vision explanation above.
Strong fiscal policies allow us to provide appropriate infrastructure for:
• Public Safety Yes X No N/A
• Housing Yes X No N/A
• Recreation X Yes No N/A
• Environment X Yes No N/A
• Education X Yes No N/A
ALTERNATIVES
No alternatives to consider as part of this staff report as this is a progress report.
BUDGET IMPACT
There isn’t a budget impact related to this staff report and presentation.
CONCLUSION
It is recommended that the City Council receive a progress report on delivery of the Community Center Complex Project and provide staff with comments and feedback.
Attachments:
1. USDA Letter
2. Community Hall Expansion Exhibit
3. Design Dev. Slide Deck
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Attachment: USDA Letter (2851 : Community Center Complex Project Progress Report) UP
UP
UP
COMMUNITY HALL
OPTIONAL EXPANSION (LATE DESIGN PHASE)
COMMUNITY HALL TOTAL AREA: 5820 SF
MAX BANQUET-STYLE SEATING: ~350 PEOPLE
MAX OCCUPANCY PER BUILDING CODE: 388 PEOPLE
TOTAL PARKING COUNT: 110 PARKING STALLS BASED ON ITE (adds 20 PARKING STALLS TO MEET PARKING CRITERIA) ADDITIONAL PLUMBING FIXTURES: MALE (+1 TOILET, +1 URINAL, +1 LAV) FEMALE (+2 TOILET, +2 LAV)
COMMUNITY HALL
350 SEATS
UP
ADDED AREA TO
ACCOMMODATE
ADDITIONAL PLUMBING
FIXTURES
PREVIOUS BUILDING
EXTENTS 4'-10"
19'-9"
11'-0"
ADD 1620 SF TO COMMUNITY HALL
SHIFT FITNESS (project) WEST TO ACCOMMODATE
COMMUNITY HALL GROWTH
HARD COST: APPROX. $1.7M
SOFT COST: APPROX. $80K
Design Schedule Adjustment: + 2months
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Attachment: Community Hall Expansion Exhibit (2851 : Community Center Complex Project Progress Report) Packet Pg. 95
Attachment: Design Dev. Slide Deck (2851 : Community Center Complex Project Progress Report) Packet Pg. 96
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