Gonzales City Council
November 6, 2023

Any writing or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at City Hall located at 147 Fourth Street, Gonzales, California, during normal business hours.

*AMENDED AGENDA

JOINT MEETING OF THE

GONZALES CITY COUNCIL AND

GONZALES SUCCESSOR AGENCY
CITY COUNCIL CHAMBERS – 117 FOURTH STREET
GONZALES, CA 93926
MONDAY, NOVEMBER 6, 2023
6:00 P.M.

CALL TO ORDER

PLEDGE OF ALLEGIANCE

1. ROLL CALL- City Council/ Successor Agency
Mayor Pro Tem/Vice Chair Scott Funk, Council/Agency Member Liz Silva, Council/Agency Member Lorraine Worthy, Council/Agency Member Maria Orozco, Mayor/Chair Jose L. Rios
♦ Successor Agency Item

PUBLIC NOTICE
This meeting is being conducted consistent with State of California Executive Order N-29-20 dated March 17, 2020, regarding the COVID-19 pandemic. The public may participate in person or online via zoom at https://us06web.zoom.us/j/88039745213 or call 1 (669) 900-6833 and use Meeting ID: 880 3974 5213. If you wish to make either a general public comment or to comment on a specific agenda item, please use the Raise Hand function. You will be allowed three minutes for your comments.

If you choose not to attend the City Council meeting but wish to make a comment on a specific agenda item, please submit your comment limited to 250 words or less by 12:00 p.m. on the day of the meeting to the City Clerk at [email protected]

PRESENTATIONS

2. Certificates of Recognition to the Gonzales High School Tennis Team

3. Monterey-Salinas Transit Update 2023

BUSINESS FROM THE PUBLIC

4. Business from the Public not on the Agenda; any member of the Public may address the Council for a period not to exceed three minutes on any subject not on the Agenda. The Council will listen to all communications, but may take no action.

Any writing or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at City Hall located at 147 Fourth Street, Gonzales, California, during normal business hours.

CONSENT AGENDA
All matters listed under the Consent Agenda are considered routine by the City Council and will be adopted by one action of the Council unless any Council Member has a question or wishes to make a statement or discuss an item. In that event, the Mayor will remove the item from the Consent Calendar for separate consideration.
♦5. Approve the Joint City Council & Successor Agency – Regular Meeting - October 16, 2023 Minutes

6. Approve City Accounts Payable Warrants #49298-49419

7. Consider Approval of Resolution No. 2023-66, A resolution of the City Council of the City of Gonzales Adopting the City Council Meetings Schedule for 2024

8. Consider Approval of Resolution No. 2023-65, A Resolution of the City Council of the City of Gonzales Authorizing the payoff of the City of Gonzales, 2012 refunded 2005 Loan for the Water Tank Project and Sewer Expansion Project in the amount of $563,740.02, and approving a FY 2023-24 budget amendment in the amount of $334,330.72

9. Updated Sewer System Management Plan

GONZALES YOUTH UPDATES

10. Oral Communication

BUSINESS FROM CITY COUNCIL

11. City Council Board/Committee Reports
a. Transportation Agency for Monterey County
b. Mayor Selection Committee
c. Salinas Valley Recycles
d. Measure K Oversight Committee
e. South Salinas Valley Broadband Authority

12. Oral Communications

BUSINESS FROM CITY MANAGER

13. Oral Communications

CLOSED SESSION

14. The City Council will recess to closed session pursuant to Government Code Section 54956.9(A) to confer with its Attorney regarding pending litigation which has been initiated formally and to which the City is a party: Madera v. City of Gonzales et al. *15. The City Council will recess to closed session to consider personnel matters pursuant to Government Code Section 54957(b)(1)- City Manager Evaluation.

ADJOURNMENT
In compliance with the American with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (831) 675-5000. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (CFR 35.102-35.104 ADA Title II). This is a public meeting and as such, can be seen live by people present or online and is being recorded; therefore; anything you say or do here is public information. The recordings are available online.

Monterey
-Salinas Transit
Update 2023
Presented to: City of Gonzales
Presented by: Carl Sedoryk, General Manager/CEO
Date: November 6, 2023
Packet Pg. 3
Attachment: MST Powerpoint Presentation (2855 : Monterey-Salinas Transit Update 2023) AGENDA
ITEM 3
MST District Board of Directors
Jurisdiction Board member
Carmel-by-the Sea Jeff Baron
Del Rey Oaks Kim Shirley
Gonzales Lorraine Worthy
Greenfield Arianna Rodriguez
King City Mayor Mike LeBarre
Marina Liesbeth Visscher
Pacific Grove Joe Amelio
Monterey Ed Smith
Sand City Mayor Mary Anne Carbone, Vice Chair
Salinas Tony Barrera
Seaside David Pacheco
Soledad Mayor Anna Velazquez, Chair
County of Monterey Luis Alejo
Packet Pg. 4
Attachment: MST Powerpoint Presentation (2855 : Monterey-Salinas Transit Update 2023) MST Mission, Vision, and Values ➢ Mission: What do we do? Advocating and delivering quality public transportation as a leader within our community and within our industry. ➢ Vision: Why do we exist? Connecting communities. Creating opportunity. Being kind to our planet. ➢ Values: What do we believe? ➢ Safety: Caring for others, in all we do. ➢ Friendliness: Welcoming, helpful, and understanding. ➢ Dependability: Earning your trust, every day. ➢ Diversity: Valuing our differences. ➢ Achievement: Aspiring to be better.

Packet Pg. 5
Attachment: MST Powerpoint Presentation (2855 : Monterey-Salinas Transit Update 2023) Monterey
-Salinas Transit in 2023
✓ 2.2 million passengers ✓ 19.4% increase over 2022 ✓ 76% population historically underrepresented, non -white
✓ 77% annual household income under $40k ✓ 25% of trips start within a disadvantaged community ✓ 20% have a disability, dependent on others for mobility Packet Pg. 6
Attachment: MST Powerpoint Presentation (2855 : Monterey-Salinas Transit Update 2023)

0.0%

10.0%

20.0%

30.0%

40.0%

50.0%

60.0%
2016 2018 2023
Monterey-Salinas Transit in 2023

WHERERIDERSGO
Packet Pg. 7
Attachment: MST Powerpoint Presentation (2855 : Monterey-Salinas Transit Update 2023) Monterey
-Salinas Transit in 2023

WHYRIDERSUSETRANSIT

0.0%

10.0%

20.0%

30.0%

40.0%

50.0%

60.0%

70.0%

80.0%
No car
available
Avoid
traffic
Difficult
parking
Unable to
drive
Reduce
pollution
Reduce
traffic
Cost of
parking
Don't like
to drive
Cheaper
than
driving
2016 2018 2023 Packet Pg. 8
Attachment: MST Powerpoint Presentation (2855 : Monterey-Salinas Transit Update 2023) Monterey
-Salinas Transit in 2023

A DAYWITHOUTTRANSIT
Packet Pg. 9
Attachment: MST Powerpoint Presentation (2855 : Monterey-Salinas Transit Update 2023) Packet Pg. 10
Attachment: MST Powerpoint Presentation (2855 : Monterey-Salinas Transit Update 2023) Gonzales 2023 Ridership
January 1, 2023 – September 30, 2023
 Gonzales ridership:
 FIXED ROUTE: 4,429 or 16 passenger boardings/day
 On-Call: 5,390 or 20 passenger per day
 RIDES: 1,712 or 5 passengers/day
 1% of residents take public transit to work
 62% of residents are within ½ mile of transit
 Top most frequented bus stops:

1. 5th/Day (EB) #2332: 8 people/day board and 16 people/day alight

2. 5th/Gabilan (EB) #2336: 4 people/day board and 6 people/day alight

3. 5th/ Shopping Center (WB) #2340: 4 people/day board and 2 people/day alight Packet Pg. 11
Attachment: MST Powerpoint Presentation (2855 : Monterey-Salinas Transit Update 2023) Top Boarding Locations
January-September 2023
Stop Boardings Avg/Day
2332 - 5th / Day 2,299 8
2336 - 5th / Gabilan 1,075 4
2340 - 5th / Shopping
Center 1,055 4
Packet Pg. 12
Attachment: MST Powerpoint Presentation (2855 : Monterey-Salinas Transit Update 2023) Top Alighting Locations
January-September 2023
Stop Name Alightings Avg/Day
2332 - 5th / Day 4,297 16
2336 - 5th / Gabilan 1,575 6
2340 - 5th / Shopping Center 524 2
Packet Pg. 13
Attachment: MST Powerpoint Presentation (2855 : Monterey-Salinas Transit Update 2023) Monterey-Salinas Transit in 2023
100% of heavy-duty
fleet are renewable
biofuel or renewable
electric
12 zero-emissions
electric buses
scheduled for order
Winter 2023/2024
MST services remove
equivalent of 110k
single occupancy
vehicle trips from
area roadways
monthly
MST reduces GHG
emissions by 220
annual acres of forest
sequestered monthly
74% of passengers
agree reducing GHG is
important
Packet Pg. 14
Attachment: MST Powerpoint Presentation (2855 : Monterey-Salinas Transit Update 2023) Packet Pg. 15
Attachment: MST Powerpoint Presentation (2855 : Monterey-Salinas Transit Update 2023) Monterey
-Salinas Transit in 2023
159 square miles service area
33 transit lines
Bus Operator Driving - Good/Excellent
➢ MST – 91% National Avg. – 73%
MST Services - Good/Excellent
➢ MST – 87% National Avg. – 58%
Bus Cleanliness – Good/Excellent
➢ MST – 82% National Avg. – 38%
Packet Pg. 16
Attachment: MST Powerpoint Presentation (2855 : Monterey-Salinas Transit Update 2023) Monterey-Salinas Transit in 2023
Community Survey of 409 residents who don’t use transit:
➢ 95% of residents feel that MST’s services are valuable to the community
➢ 87% of residents think it’s important for the entire County to support and fund improved public transportation
➢ 83% of residents think there should be greater levels of funding for transit over the next 5 years
➢ 70% of residents are familiar with the services provided by MST Packet Pg. 17
Attachment: MST Powerpoint Presentation (2855 : Monterey-Salinas Transit Update 2023) Fares, $3,144,016,
-
5%
Measure Q,
$12,800,000, -
22%
State Sales Tax,
$19,395,686, -
33%
State Fuel Tax,
$5,255,584, -
9%
Federal Fuel
Tax,
$12,270,350, -
21%
Reserves,
$4,500,000, -
Other, $1,011,000, - 8%
2%
FY 2024 Budget - $58M
Revenue By Source
Packet Pg. 18
Attachment: MST Powerpoint Presentation (2855 : Monterey-Salinas Transit Update 2023) Labor/Benefits,
$32,563,050, 56%
Outside Services,
$3,968,375, 7%
Fuel, Parts,
Supplies,
$6,184,310,
10%
Purchased
Transportation,
$11,522,000, 20%
Other Admin,
$4,208,705, 7%
FY 2024 Budget - $58M
Expenses by Category
Packet Pg. 19
Attachment: MST Powerpoint Presentation (2855 : Monterey-Salinas Transit Update 2023) MST Measure Q
 First county-wide sales tax for transportation to pass  November 2014 won with 72.6% overall voter support
 15-Year, 1/8 of one-percent retail sales tax
 Est. dollars raised over the life of the tax: $100 Million (2012 $)  100% of funds go to MST supporting services for veterans, seniors and persons with disabilities including:
✓ MST RIDES ADA Services
✓ Senior Shuttle Routes
✓ Taxi Vouchers
✓ Travel Training, Navigator Volunteers
✓ Travel Reimbursement Incentive Program
Packet Pg. 20
Attachment: MST Powerpoint Presentation (2855 : Monterey-Salinas Transit Update 2023) Transportation Agency for Monterey County
Measure X
• Second county-wide sales tax for transportation
• November 2016 won with 67.7% overall voter support
• 30-Year, 3/8 of one-percent sales tax
• Est. dollars raised over the life of the tax: $600 Million (2015 $) • Funding distribution:
– 60% for local streets and roads for Cities and County – 27% regional road safety and congestion projects
– 13% for pedestrian and bicycle safety and mobility projects • Approx. 7% to MST for Hwy 1 rapid bus corridor, Salinas Valley transit centers Packet Pg. 21
Attachment: MST Powerpoint Presentation (2855 : Monterey-Salinas Transit Update 2023) Recent Accomplishments
• Nationally Recognized COVID Response and Recovery
• New South County Operations and Maintenance facility in King City, fall 2021
• University and College Transit Pass Partnerships
• Contactless Credit/Debit/eWallet Fare Payment and Capping • Subsidized Vanpool Program
• Better Bus Network
Packet Pg. 22
Attachment: MST Powerpoint Presentation (2855 : Monterey-Salinas Transit Update 2023) MST Contactless Fare Payment
• First project in the State, in the Country, and in a Small Urban/Rural Area
• Daily/Weekly/Monthly Fare Capping
• First in the world to synch discount with a
Government-issued ID
• Cards available to those without a bank account or
credit card
• 95,000 contactless trips made to date
Packet Pg. 23
Attachment: MST Powerpoint Presentation (2855 : Monterey-Salinas Transit Update 2023) ✓ Service location: • 40% Monterey-Seaside • 40% Greater Salinas • 20% Regional ✓ Focus on high demand, high need areas ✓ More direct routes ✓ Avg. 30 min. decrease in travel time ✓ 20% increase in residents and jobs near service with 30 min. frequency or better
✓ Lower fares ($2/2 hours) ✓ Subsidized vanpools
Packet Pg. 24
Attachment: MST Powerpoint Presentation (2855 : Monterey-Salinas Transit Update 2023) The Future of MST……..

Packet Pg. 25
Attachment: MST Powerpoint Presentation (2855 : Monterey-Salinas Transit Update 2023) MST Major Projects
 SURF! Busway and Bus Rapid Transit, $77M
 Salinas Operations and Maintenance Facilities, $25M
 Salinas Alisal Bus Rapid Transit (BRT) and Transit Center Study, $500K
 100% Zero-Emissions Fleet Rollout, $100M
 Battery Electric and Fuel Cell Infrastructure, $20M
Packet Pg. 26
Attachment: MST Powerpoint Presentation (2855 : Monterey-Salinas Transit Update 2023) Busway and Bus
Rapid Transit Project
Packet Pg. 27
Attachment: MST Powerpoint Presentation (2855 : Monterey-Salinas Transit Update 2023) SURF! Project Benefits
✓ Congestion relief and
better connectivity
✓ Frequent, reliable transit ✓ Zero-emissions vehicles only ✓ New Transit Station at 5th Street
✓ Preserves rail corridor for
future generations and train
service
Packet Pg. 28
Attachment: MST Powerpoint Presentation (2855 : Monterey-Salinas Transit Update 2023) SURF! Project Rendering
Packet Pg. 29
Attachment: MST Powerpoint Presentation (2855 : Monterey-Salinas Transit Update 2023) MST Major Challenges and Opportunities
 Restoration of local economy and employee recruitment  Coach operator shortage
 Federal government dysfunction, ongoing
 Zero-emissions bus regulations, workforce development  Land use decisions – TOD Planning Study, bus stops
 Changing demographics of region
 SB 125 challenge
Packet Pg. 30
Attachment: MST Powerpoint Presentation (2855 : Monterey-Salinas Transit Update 2023) Questions
?
Packet Pg. 31
Attachment: MST Powerpoint Presentation (2855 : Monterey-Salinas Transit Update 2023)

MINUTES

JOINT MEETING OF THE

GONZALES CITY COUNCIL AND

GONZALES SUCCESSOR AGENCY
MONDAY, OCTOBER 16, 2023
6:00 P.M.

CALL TO ORDER
The meeting was called to order at 6:00 PM by Mayor Jose L. Rios.

PLEDGE OF ALLEGIANCE
The flag salute was recited by all present.

1. ROLL CALL
Attendee Name Title Status
Jose L. Rios Mayor/Chair Present
Scott Funk Mayor Pro Tem/Vice Chair Present
Liz Silva Council/Agency Member Excused
Lorraine Worthy Council/Agency Member Present
Maria Orozco Council/Agency Member Present

YOUTH COMMISSIONERS
Aliyah Castillo.

STAFF PRESENT
City Manager Carmen Gil, City Attorney Michael F. Rodriquez, Community Development Director Taven Kinison Brown, Executive Assistant to the City Manager/Deputy City Clerk Mary Villegas, Administrative Assistant II Esthela Palmerin, Public Works Director/City Engineer Patrick Dobbins, Fire Chief Jason Muscio, and Police Chief Keith Wise.
* Successor Agency Item
Packet Pg. 32
Minutes Acceptance: Minutes of Oct 16, 2023 6:00 PM (CONSENT AGENDA) AGENDA
ITEM
5

PRESENTATIONS

2. Public Relations Impact Report 2021-2023 by Armanasco Public Relations David Armanasco, Armanasco Public Relations President, explained their engagement in promoting the City of Gonzales, their roles and objectives, and the benefits for the City.

Elizabeth Diaz, Armanasco Public Relations Vice President, explained the work they've done with articles, publications and press releases, articles statistics, the work on applications for the City's awards received, grant writing and other writing projects, and focus going forward. They provided Impact Report packets to the Council.

BUSINESS FROM THE PUBLIC

3. Business from the Public not on the Agenda; any member of the Public may address the Council for a period not to exceed three minutes on any subject not on the Agenda. The Council will listen to all communications but may take no action.

Mayor Rios mentioned we had a lot of comments regarding H2A housing at the last meeting, and not knowing if there's really an application at the County right now and whether that’s moving forward or not, but he wanted to let people know that they can’t comment or speak on anything under business from the public.

Marie Tally, 1849 Burgundy Circle, commented about attending one of the H2A meetings and having concerns about property taxes, sewer and water usage, the Police Department working with the Sheriff’s Department, current location of project, Fifth Street traffic, and loitering.

Sandy Villegas, 1067 Zinfandel Drive, commented about the D’Arrigo project, news on prostitution rise in Salinas, potential rise in drugs and prostitution crimes, opposed providing water and sewer to the project, and kids safety concerns.

Delia Gutierrez, 1614 Spumante Way, commented about attending the H2A D’Arrigo presentations and clarified comments brought up at the last Council meeting regarding political issues or racism, which to her was neither, and shared her concerns about traffic, water and sewer and resources needed for family housing first.

Rosa Rodriguez, 307 Ayrshire Way, clarified about what she meant by saying discrimination at the last meeting, the need to not speak based on bias or assuming things. She also commented about her concerns on the parks restrooms doors and stalls privacy due to registered sex offenders out there; asked to be considered to see where the MST bus stops are going to be; asked for a list of meetings or projects that have been done with the Obesity Grant money; asked for the California Breeze subcommittee meeting; and commented on the Harvest Festival she attended in Greenfield and hoped Gonzales can do something like that.

Lisa Gonzalez, 601 Rincon Road, opposed the H2A housing project due to not having the infrastructure, water and sewer, electricity grid, and traffic problems.

Luis Vargas, 1501 Champaign Way, felt the H2A housing project should not move forward due to the City not having the infrastructure to support this project and a residential development currently in the works, residents patiently waiting for many years for a chance to home ownership, and asked the Council if they wanted to be remembered as the Council who put the City’s residents first or that put H2A Housing first.

Packet Pg. 33
Minutes Acceptance: Minutes of Oct 16, 2023 6:00 PM (CONSENT AGENDA)

CONSENT AGENDA

4. Approve the Joint City Council and Successor Agency - Regular Meeting - October 2, 2023 Minutes

5. Approve City Accounts Payable Warrants #49242-49297

6. City Manager’s Report

12. Consider Approval of Resolution No. 2023-62, A Resolution of the City Council of the City of Gonzales Approving the Community Action Grants for FY 2023-2024 Funded with Measure K Allocations

14. Authorize the City Manager to Execute Amendment #3 to the Consulting Services Agreement Between the City of Gonzales and EMC Planning Group for Preparation of the Vista Lucia Specific Plan EIR - New Vehicle Miles Traveled (VMT) Analysis Consistent with the City’s Adopted VMT Policy
RESULT: APPROVED [UNANIMOUS] Items 4-6, 12, 14
MOVER: Scott Funk, Mayor Pro Tem
SECONDER: Lorraine Worthy, Council Member
AYES: Jose L. Rios, Scott Funk, Lorraine Worthy, Maria Orozco EXCUSED: Liz Silva

7. Community Development Department Activity Report

8. Community Engagement & Recreation Departments Activity Report

9. Fire Department Activity Report

10. Police Department Activity Report

11. Public Works/City Engineer Department Activity Report RESULT: APPROVED [UNANIMOUS] Items 7-11
MOVER: Lorraine Worthy, Council Member
SECONDER: Maria Orozco, Council Member
AYES: Jose L. Rios, Scott Funk, Lorraine Worthy, Maria Orozco EXCUSED: Liz Silva

13. Consider Approval of Resolution No. 2023-65, A Resolution of the City Council of the City of Gonzales Awarding the Fifth Street Truck Ban Signage Project to Chrisp Company, Authorizing and Directing the City Manager to Execute an Agreement with Chrisp Company in the Amount of $71,523 with a Contingency Budget of $8,477 for Unanticipated Field Changes; and Amend the FY 2023-2024 City Budget by increasing the Industrial Business Park Benefit Assessment (Fund 316) Contractual Services - General (Object Code 6245) by $80,000 Mayor Rios pulled Item 13 in its entirety due to staff needing to do further work on this item.

Rosa Rodriguez wished to pull Items 7 - 11.

Mayor Rios commented on warrants #49281 and 49282 for T-Mobile Hotspots for $30,000, he thought they were very important during the pandemic and we've been out of the pandemic for a while. He knows that Spectrum offers an extremely low cost for internet service for residents whose children have a reduced lunch at school. He asked the Council to consider if we really want to continue to pay for them since about 80% of the hotspots are currently being used by students, and he thinks that's something that the school district with their surplus budget should be picking up rather than the Council.

Packet Pg. 34
Minutes Acceptance: Minutes of Oct 16, 2023 6:00 PM (CONSENT AGENDA)

Rosa Rodriguez, 307 Ayrshire Way, commented about the departments reading the reports at the meetings a while ago about what was going on with every department and she feels the Public Works Supervisor should be here because there are a lot of things that need to be updated or improved. She wanted to hear what was going on within the departments.

Mayor Pro Tem Funk mentioned all those reports are part of the agenda packet and are available online with all the details for every meeting, and at the end of the meeting staff also reports the highlights from each of the reports.

Mayor Rios added that if people read them online, they can comment, and staff is in the process of improving our online system, but this information has been accessible online.

Council Member Worthy suggested people can speak and ask questions at the meeting if they read the reports beforehand.

City Manager Gil added that all this information is part of the agenda packet and if anyone needs a printed copy of something, they can come to City Hall before the meeting so they have time to review the packet and staff can print a copy, but all of this information is available on the agenda packet on our website in its complete form.

REGULAR AGENDA

15. Progress Report on the Community Center Complex Project Staff Report: Public Works Director Dobbins presented the staff report.

Branden Harrel, WRNS Studio, provided a snapshot of the current Community Center Site Plan, went over the site statistics, program, axon, elevation updates on Buildings A and B, architectural material palette, interior views of the teen lounge/game room, community hall, teen innovation lab, and library. He also showed a fly through video.

Public Comment: Rosa Rodriguez, 307 Ayrshire Way, suggested more natural light on the dome roof, a gym to play basketball, and a permanent stage.

Council Discussion: There was discussion about the number of seats, temporary stage, number of people without tables, types of stages, extra cost for additional sitting, and the Mayor being ok with what we got because we don’t have the money for more stuff.

The Council received the report. No action required.

GONZALES YOUTH COUNCIL UPDATES

16. Oral Communication
Commissioner Castillo reported on the College and Career Fair last weekend, working with the construction group on the Community Center Project, presentation from the Youth Ambassadors to CSUMB on the Mental Health Survey, and meeting with Dr. Zamora regarding an early college program.

BUSINESS FROM CITY COUNCIL

17. City Council Board/Committee Reports
Packet Pg. 35
Minutes Acceptance: Minutes of Oct 16, 2023 6:00 PM (CONSENT AGENDA)

a. League of California Cities Monterey Bay Division
No report.
b. Association of Monterey Bay Area Governments
Mayor Pro Tem Funk reported on last week's meeting regarding regional forecast, early numbers and population changes, and future work with the planning departments in the next several months.
c. Monterey Salinas Transit
Council Member Worthy reported on the highlights from the meeting such as the 50th Anniversary, 2024 list of projects, 11 buses for disposition, and staff coming to meet with the City Manager and Public Works Director who listened to our concerns and are finalizing the MST spots.

18. Oral Communications
Council Member Orozco thanked everyone who attended the St. Theodore's Church Carnival and reported on her attendance at the College and Career Day at the High School. She announced the ACOMI Conference sponsored by the Monterey County Behavioral Health Department this weekend; the Dia de los Muertos celebration on November 2nd, and they're looking for donations.

Mayor Pro Tem Funk thanked staff for all the efforts they put in themselves in directing their departments, which he is always impressed to see what's happening in the community.

Council Member Worthy announced the Legion's Tri-tip fundraiser October 23 - 27th, for $20 per ticket and she and Council Member Silva have tickets. She also announced the Trick or Treat at the Legion Hall on October 31st where they will be handing out little goodie bags to kids.

Mayor Rios shared the City Manager's idea of having a Wine Festival which he concurred with.

He has spoken to a couple of winemakers who have said yes. He agreed with Mr. Martinez's idea of school crossing signage or flashing yellow lights at the bridge and he will ask TAMC's Director about it.

Public Works Director Dobbins liked the idea of bringing this up, and shared a request he made regarding a jurisdictional map on the Fifth Street bridge.

City Manager Gil added about the committee's questions in regards to what can be done. She said Public Works Director Dobbins will be attending the committee meeting to answer questions and elaborate on what the City has been doing on the studies for the bridge.

Mayor Rios shared his concern about the studies but nothing being done, the need to make it easier for the people on the east side of the community to easily cross the Fifth Street bridge, and not wanting to hear a child being run over. On another note, he wished our City Manager Gil a happy early birthday.

BUSINESS FROM CITY MANAGER

18. Oral Communications
City Manager Gil announced the Housing Element Forum on October 19th in Soledad and Community Development Director Kinison Brown will be attending on behalf of the City, along with representatives from other cities, to discuss policies for our South Valley Cities. She announced the Fall Festival on October 28th and the Trunk or Treat that will be part of it; the Movie in the Park on October 21st at Centennial Park at 7:00 pm, and she invited everyone to all Packet Pg. 36
Minutes Acceptance: Minutes of Oct 16, 2023 6:00 PM (CONSENT AGENDA)

the events recreation staff is excited to put together for the public, and there are more to come.

Community Development Director Kinison Brown reported on the successful Citywide yard and garage sales last weekend and asked the Council if they had any impressions or suggestions.

Council Member Orozco suggested sending an email to all involved and ask them to take down their signs.

Public Works Director Dobbins reported on the Proposition 218 notices that were mailed out to the utility bill payers and property owners, and the public hearing will be on November 20th.

Fire Chief Muscio announced free smoke detectors that the Fire Department can install for anyone that needs one.

Police Chief Wise announced the Drug Take Back Day on October 28th from 10:00am - 2:00pm at the Police Department.

City Manager Gil encouraged everyone to watch the Police Services Technician video that went out to the public about how to take care of your dogs.

ADJOURNMENT
RESULT: APPROVED [UNANIMOUS]
MOVER: Maria Orozco, Council Member
SECONDER: Lorraine Worthy, Council Member
AYES: Jose L. Rios, Scott Funk, Lorraine Worthy, Maria Orozco EXCUSED: Liz Silva
The meeting was adjourned at 7:30 PM.

ATTEST:

Mary Villegas, Deputy City Clerk
Packet Pg. 37
Minutes Acceptance: Minutes of Oct 16, 2023 6:00 PM (CONSENT AGENDA) City Of Gonzales
Check Register Report
Check
Date
Check
Number
Status Amount
BANK:

Vendor
Number Vendor Name Check Description
RABOBANK Page: 1
Time: 11:44 am
Date: 10/13/2023
Void/Stop
Date
Reconcile
Date
RABOBANK Checks
49298 10/13/23 Printed 1922 A & G PUMPING, INC. Porta-Potties Centennial Park 342.50 ABAG PUBLICLY OWNED 2,110.00
ENERGY
49299 10/13/23 Printed 256 Levelized Gas Charges
49300 10/13/23 Printed 444 AGRI-FRAME, INC Paint Booth 125.35 49301 10/13/23 Printed 108 AIRGAS Propane & Oxygen 186.64 ALVAREZ TECHNOLOGY 1,904.26
GROUP, INC.
49302 10/13/23 Printed 3893 IT Services November 2023
49303 10/13/23 Printed 4382 INEZ AMADOR Water Deposit to be Refunded 100.00 ARMANASCO PUBLIC 12,500.00

RELATIONS,
49304 10/13/23 Printed 3284 PR Support
ASBURY ENVIRONMENTAL 165.00

SERVICES
49305 10/13/23 Printed 270 Recycle Oil Pickup
49306 10/13/23 Printed 341 PATRICK ASKEW Retiree Medical Insurance October 361.00 49307 10/13/23 Printed 2830 AT&T Corp Yard Acct # 308309956 95.59 49308 10/13/23 Printed 4117 AT&T Phone Service September 2023 397.97 49309 10/13/23 Printed 86 AT&T Telephone Charges 8/19/2023 - 1,427.31 9/18/2023
49310 10/13/23 Printed 3805 BADGER METER INC. Registers 2,551.76 BANUELOS ENTERPRISES, 76.70
INC.
49311 10/13/23 Printed 1054 Fuel
GUSTAVO 38.07

BERNAL-POLITRON
49312 10/13/23 Printed 4383 Water Deposit to be Refunded 49313 10/13/23 Printed 3073 C4 CONSULTING Leadership Development 17,750.00 49314 10/13/23 Printed 1471 CAL COAST IRRIGATION, INC. Nozzle 271.55 CAL-WEST LIGHTING AND 100.00
SIGNAL
49315 10/13/23 Printed 3838 Stop Light Maint.
49316 10/13/23 Printed 4079 CATAPULTK12 WeTip Call Center Annual Fee 750.00 49317 10/13/23 Printed 212 CITY OF GONZALES Water Deposits to be Applied 6,326.47 49318 10/13/23 Printed 390 CITY OF SOLEDAD SERP/Spill Response Training 1,091.06 CODE PUBLISHING 490.00

COMPANY
49319 10/13/23 Printed 2825 Municipal Code - Web Update 49320 10/13/23 Printed 1482 CSC OF SALINAS Vehicle Repair/Maint. 456.47 49321 10/13/23 Printed 1821 CSK AUTO, INC. O2 Sensor & Oil Filter 176.73 CYPRESS COAST FORD 114.19

LINCOLN
49322 10/13/23 Printed 4063 Police Explorers - Filters
DE LAGE LANDEN PUBLIC 24,855.33

FINANCE
49323 10/13/23 Printed 2895 Solar Lease
49324 10/13/23 Printed 1410 DEPARTMENT OF JUSTICE Live Scans - Soccer Coach 32.00 EMERGENCY MEDICAL 593.08

PRODUCTS,
49325 10/13/23 Printed 846 Medical Supplies
49326 10/13/23 Printed 1771 EMPLOY AMERICA Janitorial Services & Carwash July 2,000.00 49327 10/13/23 Printed 197 FARMERS FOOD MARKET Grocery 105.92 49328 10/13/23 Void 10/13/23 Void Check 0.00
GONZALES ACE HARDWARE 564.97
INC.
49329 10/13/23 Printed 3274 Handle Wheels
49330 10/13/23 Printed 1109 GONZALES UNIFIED SCHOOL Joint Gym Maintenance - July 854.52 GREEN VALLEY FARM 130.28
SUPPLY
49331 10/13/23 Printed 1319 Gloves
49332 10/13/23 Printed 4387 MARTHA A. GRIMES Community Zumba Classes 360.00 49333 10/13/23 Printed 4384 CARLOS HERNANDEZ Water Deposit to be Refunded 12.61 HI-TECH EMERGENCY 1,175.91

VEHICLE
49334 10/13/23 Printed 266 Parts for Fire Engine 8111
HILL BROTHERS CHEMICAL 3,958.25
CO
49335 10/13/23 Printed 4120 Bleach
LEGAL NOTIFICATION 646.32

SERVICES
49336 10/13/23 Printed 3778 iSubpoena Service
49337 10/13/23 Printed 2686 DAVID & DONA LLOYD After Hours Answering Service July 396.00 49338 10/13/23 Printed 204 LN CURTIS & SONS Hurst eDraulic Service 3,625.00 49339 10/13/23 Printed 4385 IRENE M. MANCERA Water Deposit to be Refunded 150.00 49340 10/13/23 Printed 3241 DAVID MARTINEZ Boot Reimbursement 200.00 49341 10/13/23 Printed 4386 JUVENTINA MEZA Water Deposit to be Refunded 107.99 49342 10/13/23 Void 10/13/23 Void Check 0.00
49343 10/13/23 Void 10/13/23 Void Check 0.00
AGENDA
ITEM
Packet Pg. 38
Attachment: Warrants #49298-49419 (2854 : Approve City Accounts Payable Warrants #49298-49419) 6 City Of Gonzales
Check Register Report
Check
Date
Check
Number
Status Amount
BANK:

Vendor
Number Vendor Name Check Description
RABOBANK Page: 2
Time: 11:44 am
Date: 10/13/2023
Void/Stop
Date
Reconcile
Date
RABOBANK Checks
49344 10/13/23 Printed 72 MISSION UNIFORM SERVICE City Hall Mats 1,690.20 49345 10/13/23 Printed 22 MONTEREY BAY AREA SELF Claim Expenses 2,293.90 49346 10/13/23 Void 10/13/23 Void Check 0.00
49347 10/13/23 Void 10/13/23 Void Check 0.00
49348 10/13/23 Void 10/13/23 Void Check 0.00
49349 10/13/23 Void 10/13/23 Void Check 0.00
MONTEREY COUNTY TAX 18,336.48

COLLECTOR
49350 10/13/23 Printed 95 Prop Taxes 1st & 2nd 2023/2024 # 223-061-019-000
49351 10/13/23 Printed 4286 FRANKIE NAVA Boot Reimbursement 200.00 49352 10/13/23 Printed 3787 NEW SV MEDIA Public Notice 146.08 49353 10/13/23 Printed 91 P. G. & E. Utilities - Acct# 1024308210-3 22,669.48 49354 10/13/23 Printed 1532 PACIFIC TRUCK PARTS, INC Service Charge 3.86 49355 10/13/23 Printed 4092 RAZZO LINK, INC. Internet Service 75.09 49356 10/13/23 Printed 536 SALINAS PUMP COMPANY Well 5 Repair 39,214.75 SALINAS VALLEY SOLID 30,707.26
WASTE
49357 10/13/23 Printed 258 Tonage Fees - Sept. 2023
49358 10/13/23 Printed 2685 SC FUELS Fuel 567.40
49359 10/13/23 Printed 4318 BRENT SLAMA Planning Services 20,865.00 49360 10/13/23 Printed 2449 SMITH & ENRIGHT Landscape Maintenance 7,357.00 49361 10/13/23 Printed 2673 SPECTRUM Internet & TV Services Acct # 170001001 1,654.25 49362 10/13/23 Printed 4361 STAPLES, INC. Office Supplies 745.08 49363 10/13/23 Printed 3445 TELSTAR INSTRUMENTS Flow Meter Calibrations 1,415.00 49364 10/13/23 Printed 3880 THE MAYNARD GROUP Video Conference 284.49 TRANS UNION RISK AND 110.00

ALTERNATI
49365 10/13/23 Printed 3175 TLO
49366 10/13/23 Printed 27 TRI - CITIES DISPOSAL Drop Box Services - September 1,514.36 49367 10/13/23 Printed 3718 TRINI'S PLUMBING Fix Kitchen Sink 718.29 49368 10/13/23 Printed 103 USA BLUE BOOK Injection Quill & Hose Adaptrs 218.09 VALLEY SAW & GARDEN 299.10

EQUIPMENT
49369 10/13/23 Printed 174 Equipment Repair/Maint.
49370 10/13/23 Printed 99 VOSTI'S, INC. Mower Spindle & Blades 588.36 WINZER FRANCHISE 273.64

COMPANY
49371 10/13/23 Printed 3615 Sewer Canyon Creek Maint.

Total Checks: 74 Checks Total (excluding void checks): 241,623.96 Total Payments: 74 Bank Total (excluding void checks): 241,623.96 Total Payments: 74 Grand Total (excluding void checks): 241,623.96 Packet Pg. 39
Attachment: Warrants #49298-49419 (2854 : Approve City Accounts Payable Warrants #49298-49419) City Of Gonzales
Check Register Report
Check
Date
Check
Number
Status Amount
BANK:

Vendor
Number Vendor Name Check Description
RABOBANK Page: 1
Time: 12:48 pm
Date: 10/13/2023
Void/Stop
Date
Reconcile
Date
RABOBANK Checks
49372 10/13/23 Printed 1109 GONZALES UNIFIED SCHOOL Fuel - June 17,208.60 49373 10/13/23 Printed 72 MISSION UNIFORM SERVICE Uniforms 948.63 49374 10/13/23 Printed 1532 PACIFIC TRUCK PARTS, INC Streets PW # 6 193.24 SAFEGUARD BUSINESS 1,425.95

SYSTEMS
49375 10/13/23 Printed 568 Annual Water Reports 2022
49376 10/13/23 Printed 2192 TYLER TECHNOLOGIES, INC. Revision to Term per Amend. 2,426.00 Total Checks: 5 Checks Total (excluding void checks): 22,202.42 Total Payments: 5 Bank Total (excluding void checks): 22,202.42 Total Payments: 5 Grand Total (excluding void checks): 22,202.42 Packet Pg. 40
Attachment: Warrants #49298-49419 (2854 : Approve City Accounts Payable Warrants #49298-49419) City Of Gonzales
Check Register Report
Check
Date
Check
Number
Status Amount
BANK:

Vendor
Number Vendor Name Check Description
RABOBANK Page: 1
Time: 2:07 pm
Date: 10/27/2023
Void/Stop
Date
Reconcile
Date
RABOBANK Checks
49377 10/27/23 Printed 4343 4LEAF, INC. Bldg. Plan Review Services 8,040.59 ABAG PUBLICLY OWNED 2,110.00
ENERGY
49378 10/27/23 Printed 256 Levelized Nat Gas Charges
ALVAREZ TECHNOLOGY 5,925.99
GROUP INC.
49379 10/27/23 Printed 2180 Computer Lease Agreement
49380 10/27/23 Printed 137 AMERICAN SUPPLY CO. Janitorial Supplies 714.43 49381 10/27/23 Printed 3168 AUTOZONE INC. Maint. - Generators 339.50 49382 10/27/23 Printed 1618 AVAYA FINANCIAL SERVICES Maintenance 1,341.48 JOSE MIGUEL CHAVEZ 2,250.00
MEDINA
49383 10/27/23 Printed 4185 Gonzales Christmas Smiles Community Action Grant
49384 10/27/23 Printed 4388 CITY OF SANTA ANA DT/ACT Instructor Course 1,250.00 CODE PUBLISHING 830.00

COMPANY
49385 10/27/23 Printed 2825 Annual Web Fee
49386 10/27/23 Printed 507 EMC PLANNING GROUP INC. Vista Lucia SEIR 5,967.91 FEHR ENGINEERING 240.00
COMPANY INC.
49387 10/27/23 Printed 3314 Police Station Generator
49388 10/27/23 Void 10/27/23 Void Check 0.00
49389 10/27/23 Void 10/27/23 Void Check 0.00
49390 10/27/23 Void 10/27/23 Void Check 0.00
GONZALES ACE HARDWARE 1,160.54
INC.
49391 10/27/23 Printed 3274 Lubricant
GONZALES TIRE & AUTO 50.00
SUPPLY
49392 10/27/23 Printed 3477 Tire Repair
49393 10/27/23 Printed 4299 PABLO GONZALEZ Youth Soccer Referee Services 240.00 49394 10/27/23 Printed 4071 GREAT AMERICA FINANCIAL Copier Lease 1,410.60 GRUPO CULTURAL DE 2,500.00

GONZALES
49395 10/27/23 Printed 4294 Community Action Grant Dia De Los Muertos
49396 10/27/23 Printed 3326 HDL COREN & CONE Property Tax Admin Oct-Dec 2023 1,250.70 49397 10/27/23 Printed 2818 JARVIS FAY LLP. Legal Services 36,390.12 49398 10/27/23 Printed 4381 JOHN F. OTTO, INC. Community Center DBE 421,268.00 LECHOWICZ & TSENG 12,466.65

MUNICIPAL
49399 10/27/23 Printed 4320 Water/Sewer Rate Study
49400 10/27/23 Printed 72 MISSION UNIFORM SERVICE Mats 724.56 49401 10/27/23 Printed 245 MONTEREY COUNTY HEALTH Readiness Retainer Fee 2,000.00 49402 10/27/23 Printed 4365 CECILIO T. NAVARRO Youth Soccer Referee Services 345.00 49403 10/27/23 Printed 4302 JOSSELYN ROMERO Youth Soccer Referee Services 225.00 49404 10/27/23 Printed 4166 SAGE RENEWABLE ENERGY EV Charging Stations/CEC Grant 5,456.25 49405 10/27/23 Printed 2685 SC FUELS Fuel 667.11
SCHAAF & WHEELER, 24,616.08

CONSULTING
49406 10/27/23 Printed 3894 Johnson Cnyn Waterline Design 49407 10/27/23 Printed 2365 SHAPE INC. Rebuild Lift Station Pump 10,331.25 49408 10/27/23 Printed 3670 T-MOBILE Hotspot #1 Acct # 967822032 22,724.66 THE SPCA OF MONTEREY 4,048.00
COUNTY
49409 10/27/23 Printed 1890 September Services
49410 10/27/23 Printed 4086 TRANS UNION LLC Background Check 3.46 49411 10/27/23 Printed 3577 U.S. BANK CC Late Fee Acct # 4866 9145 5550 44.51 8537
49412 10/27/23 Printed 3577 U.S. BANK 10/6/23 Community Engagement Acct # 995.30 4866 9145 5550 8537
49413 10/27/23 Printed 3577 U.S. BANK 10/6/23 City Hall Acct # 4866 9145 5550 3,519.50 8537
49414 10/27/23 Printed 3577 U.S. BANK 10/6/23 Fire Dept. Acct # 4866 9145 498.85 5550 8537
49415 10/27/23 Printed 3577 U.S. BANK 10/6/23 Public Works Acct # 4866 9145 166.41 5550 8537
49416 10/27/23 Printed 2261 RAYMUNDO VASQUEZ Reimb. for Training 99.00 49417 10/27/23 Printed 3471 VERIZON WIRELESS Cellphones - September Acct # 304.08 742128049-00001
49418 10/27/23 Printed 3895 VESTRA RESOURCES INC. GIS Support 1,995.50 49419 10/27/23 Printed 99 VOSTI'S, INC. Maint./Repair Supplies 416.93 Total Checks: 43 Checks Total (excluding void checks): 584,927.96 Packet Pg. 41
Attachment: Warrants #49298-49419 (2854 : Approve City Accounts Payable Warrants #49298-49419) City Of Gonzales
Check Register Report
Check
Date
Check
Number
Status Amount
BANK:

Vendor
Number Vendor Name Check Description
RABOBANK Page: 2
Time: 2:07 pm
Date: 10/27/2023
Void/Stop
Date
Reconcile
Date
Total Payments: 43 Bank Total (excluding void checks): 584,927.96 Total Payments: 43 Grand Total (excluding void checks): 584,927.96 Packet Pg. 42
Attachment: Warrants #49298-49419 (2854 : Approve City Accounts Payable Warrants #49298-49419) RESOLUTION NO. 2023-66

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GONZALES ADOPTING THE CITY COUNCIL MEETINGS SCHEDULE FOR 2024

BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF GONZALES, that the City Council meetings shall be held, unless otherwise noticed, at 6:00pm the first and third Monday of each month, in the City Council Chambers located at 117 Fourth Street, Gonzales, California, in accordance with “Exhibit A” attached hereto.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Gonzales duly held on the 6th day of November, 2023 by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

Jose L. Rios, The Honorable Mayor
ATTEST:

Mary Villegas, Deputy City Clerk
AGENDA
ITEM
7 Packet Pg. 43
Exhibit A
2024 City Council Meetings Calendar
Month
Due to holidays & conflicts, some dates
may not fall on the specific day or month
Meeting Date
MONDAY
(unless specified)
JANUARY Jan-8 (due to New Year’s Holiday)
Jan-16 (Tuesday, due to Martin Luther King, Jr. Holiday) FEBRUARY Feb-5
Feb-20 (Tuesday, due to President’s Day Holiday)
MARCH Mar-4
Mar-18
APRIL Apr-1
Apr-15
MAY May-6
May-20
JUNE Jun-3
Jun-17
JULY Jul-1 (Cancelled due to Summer Recess)
Jul-15
AUGUST Aug-5
Aug-19
SEPTEMBER Sep-3 (Tuesday, due to Labor Day Holiday)
Sep-16
OCTOBER Oct-7
Oct-21
NOVEMBER Nov-4
Nov-18
DECEMBER Dec-2
Dec-16 (Cancelled due to Holidays)
Regular meetings are held every 1st and 3rd Monday of the month (unless otherwise specified)
at 6:00 p.m. in the City Council Chambers
117 Fourth Street, Gonzales, CA 93926
Packet Pg. 44
City of Gonzales

FINANCE DEPARTMENT

STAFF REPORT
TO: Honorable Mayor Rios and City Council
DATE: November 6, 2023
FROM: Mike Howard, Finance Director
THROUGH: Carmen Gil, City Manager
SUBJECT: Payoff 2005 Loan for Water Tank Project & Sewer Expansion

RECOMMENDATION
It is recommended that the City Council of the City of Gonzales adopt Resolution No. 2023-65, A Resolution of the City Council of the City of Gonzales Authorizing the payoff of the City of Gonzales, 2012 refunded 2005 Loan for the Water Tank Project and Sewer Expansion Project in the amount of $563,740.02, and approving a FY 2023-24 budget amendment in the amount of $334,330.72.

BACKGROUND
In 2005, the City of Gonzales took out a loan in the amount of $3,131,500, for the purposes of a Water Tank Project and Sewer Expansion Project. The proceeds of the loan were predominantly used for the Water Tank Project with the remaining funds used towards the sewer plant expansion.

In June 2012, the City of Gonzales refunded the 2005 loan to take advantage of lower interest rates. The new 2012 loan was $2,475,000, with semi annual payments of $114,704.65 for principal and interest.

The new 2012 loan has a maturity date of December 29, 2025.

On October 24, 2023, the City requested and received a “Payoff” invoice for the 2012 loan in the amount of $563,740.02. The payoff represents the scheduled December 29, 2023 payment of $114,704.65, $440,230.75, outstanding principal, and a prepayment premium of $8,804.62.

AGENDA
ITEM
8 Packet Pg. 45

REVIEW AND ANALYSIS
The City of Gonzales is currently undertaking a Wastewater Expansion Project to expand the capacity of the existing treatment facility to ensure capacity for future development within the City. Through the preparation of a long-term wastewater management plan, it was determined that the most economical way to increase the capacity of the sewer system was to treat the industrial wastewater, or “Ag Wash” separately from the domestic wastewater.

The City has been in discussion with the State Water Resources Contral Board regarding a low interest loan for the construction of the expansion to treat the “Ag Wash” wastewater separate from the domestic wastewater. As part of the conditions of the loan, there cannot be any outstanding debt against the Wastewater Enterprise Net Revenues. The current 2012 Loan pledges both the Water and Wastewater Net Revenues as security for the loan. Since there is only two years left on the loan, Staff is recommending that the loan be paid off in December 2023, to satisfy the requirement of the State Water Resources Control Board of no current outstanding debt within the Sewer Enterprise Fund and allow the City’s loan application to proceed.

Explain Recommendation and How it Supports the Vision
Gonzales will continue to be a safe, clean, family-friendly community, diverse in its heritage, and committed to working collaboratively to preserve and retain its small-town charm.

Explain: The expansion of the wastewater treatment facility will ensure our city has the capacity for commercial and residential growth.

Explain how the Recommendation Directly Implements the Mission The City Council and Staff of the City of Gonzales will realize our Vision by providing the leadership, commitment and resources necessary to provide excellent services that enhance the quality of life of our diverse community. X Yes ___No ___ NA
Explain: Please see explanation above for the Vision.

City services will be delivered in a cost-effective, respectful and friendly manner to ensure the safety and well-being of the residents and the promotion of business, recreational, housing and employment opportunities in an environmentally sustainable manner. __X_ Yes ___No _ NA Explain: Please see explanation above for the Vision
Strong fiscal reporting allows us to provide appropriate resources for:
• Public Safety X Yes No N/A
• Housing X Yes No N/A
• Recreation X Yes No N/A
• Environment X Yes No N/A
• Education Yes No X N/A
Explain: A stable organization is needed to ensure a high level of service necessary to promote public safety for the community and to maintain the City’s infrastructure.

Packet Pg. 46

ALTERNATIVES
• Adopt Resolution No 2023-65 authorizing the payoff on the 2012 Water and Sewer Loan in the amount of $563,740.02, and approving a FY 2023-24 budget amendment of $334,330.72, or • Do not authorize the payoff of the 2012 Water and Sewer Loan, or • Direct Staff with an alternative.

BUDGET IMPACT
The current fiscal year budget already has approved payments of $229,409.30. With the payoff of the 2012 Loan, an additional budget amendment of $334,330.72 would be necessary for the payoff.

The current loan matures on December 29, 2025, which would leave three scheduled payments after this fiscal year. The loan documents have a “Prepayment Premium” of 2% of the outstanding principal. In this case, the Prepayment Premium cost would be $8,804.62, however with the early payoff, the City would save $18,587.88 in interest cost. The net savings would be $9,783.26.

The Water Enterprise Fund currently has $3.8M in cash which is sufficient to make the prepayment.

CONCLUSION
It is recommended that the City Council of the City of Gonzales adopt Resolution No. 2023-65, A Resolution of the City Council of the City of Gonzales Authorizing the payoff of the City of Gonzales, 2012 refunded 2005 Loan for Water Tank Project and Sewer Expansion Project in the amount of $563,740.02, and approve a FY 2023-24 budget amendment in the amount of $334,330.72.

Packet Pg. 47
RESOLUTION NO. 2023-65

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GONZALES AUTHORIZING THE PAYOFF OF THE CITY OF GONZALES, 2012 REFUNDED 2005

LOAN FOR THE WATER TANK PROJECT AND SEWER EXPANSION PROJECT IN THE AMOUNT OF $563,740.02, AND APPROVING A FY 2023-24 BUDGET AMENDMENT IN THE AMOUNT OF $334,330.72
WHEREAS, the City in 2005 obtained a loan in the amount of $3,131,500 for a Water Tank Project and Sewer Expansion Project, which was secured by the Water Enterprise and Sewer Enterprise Net Revenues; and
WHEREAS, in 2012 the City refunded the 2005 loan to obtain a lower interest rate with a new loan amount of $2,475,000; and
WHEREAS, the City is in the process of expanding the current Wastewater Treatment Plant to ensure adequate capacity for future growth of the City, and WHEREAS, the City is applying for a new loan from the State Water Resources Contral Board and there cannot be any outstanding loans against the Sewer Enterprise Net Revenues.

NOW, THEREFORE, BE IT HEREBY RESOLVED, that the City Council of the City of Gonzales hereby adopts Resolution No. 2023-65, authorizing the payoff of the City of Gonzales, 2012 Refunded 2005 loan for the Water Tank Project and Sewer Expansion Project in the amount of $563,740.02 and approving a FY 2023-24 budget amendment in the amount of $334,330.72.

PASSED AND ADOPTED by the City Council of the City of Gonzales at a regular meeting duly held on the 6th day of November 2023, by the following vote:

AYES, and in favor thereof, Councilmembers:

NOES, Councilmembers: None
ABSENT, Councilmembers: None
ABSTAIN, Councilmembers: None
Jose Rios, Mayor
ATTEST:

Mary Villegas, Deputy City Clerk
Packet Pg. 48
City of Gonzales

PUBLIC WORKS / CITY ENGINEER DEPARTMENT

STAFF REPORT
TO: Honorable Mayor Rios and City Council
DATE: November 6, 2023
FROM: Patrick Dobbins, Public Works Director/City Engineer THROUGH: Carmen Gil, City Manager
SUBJECT: Updated Sewer System Management Plan
Staff recommends that the City Council receive the updated Sewer System Management Plan and direct staff to upload it to the State Waterboard’s website to ensure city compliance with State Water Resources Control Board requirements.

BACKGROUND
A Sewer System Management describes the activities for the city to operate, maintain, and when necessary, upgrade its sewer collection system. Management of a sewer collection system includes:
• Maintaining or improving the condition of the collection system infrastructure to provide reliable service.
• Cost-effectively minimizing infiltration/inflow and providing adequate sewer capacity to accommodate design storm flows; and
• Minimizing the number and impact of sanitary sewer overflows The city previously prepared a Sewer System Management Plan (SSMP) in 2012. The State Water Resources Control Board recently adopted WQ 2022-0103-DWQ Statewide General Order that requires agencies that operate a sewer system to have an updated SSMP.

AGENDA
ITEM
9 Packet Pg. 49

REVIEW & ANALYSIS
The updated SSMP, requires the city to develop and implement plans for the following:
• Update the city’s sewer spill and overflow response procedures, implement support systems, and train staff
• Annually audit sewer system assets
• Upgrade the sewer system SCADA hardware/software
• Update the sewer system maps
• Maintain the sewer collection system through the City’s Operation and Maintenance Program. • Update the Sewer Capital Improvement Program to rehabilitate the City’s sewer collection system.
• Update the City’s Sewer Ordinance
• Implement a formal Industrial Pretreatment Program
• Implement periodic video inspections of the wastewater collection system. • Update the SSMP as needed
With a consultant’s help, staff updated the city’s Sewer System Management Plan and it is ready for use.

The SSMP must be certified by the city Public Works Staff and uploaded to the State Waterboard’s website by December 5, 2023.

How Recommendation Supports the Vision
Gonzales will continue to be a safe, clean, family-friendly community, diverse in its heritage, and committed to working collaboratively to preserve and retain its small town charm.

Explain: This current Sanitary Sewer Management Plan will bring the city into compliance with the newly adopted order, allowing staff to continue to provide a safe and clean, family friendly community.

Explain how the Recommendation Directly Implements the Mission The City Council and Staff of the City of Gonzales will realize our Vision by providing the leadership, commitment and resources necessary to provide excellent services that enhance the quality of life of our diverse community. X Yes ____ No____ N/A
Explain: Staff will continue to operate with integrity, professionalism and urgency when performing work in the sewer collection system and protecting the safety of the community.

City services will be delivered in a cost-effective, respectful and friendly manner to ensure the safety and well-being of the residents and the promotion of business, recreational, housing and employment opportunities in an environmentally sustainable manner. X Yes ____No ____ N/A Explain: See Vision explanation above.

Packet Pg. 50
Strong fiscal policies allow us to provide appropriate infrastructure for:
• Public Safety X Yes No N/A
• Housing X Yes No N/A
• Recreation X Yes No N/A
• Environment X Yes No N/A
• Education X Yes No N/A
Explain: See Vision above.

ALTERNATIVES
Failure to submit an updated SSMP will cause the city to fall out of compliance with State Water Resources Control Board requirements and be subject to fines.

BUDGET IMPACT
Efforts to prepare and comply with the SSMP will be funded with Sewer Enterprise funds.

CONCLUSIONS
Staff recommends that the City Council receive the updated Sewer System Management Plan and direct staff to upload it to the State Waterboard’s website to ensure city compliance with State Water Resources Control Board requirements.

Attachments:

1. Sewer System Management Plan
Packet Pg. 51
City of Gonzales
Wastewater Collection
Sewer System Management Plan 2023
Packet Pg. 52
Attachment: Sewer System Management Plan (2852 : Updated Sewer System Management Plan)

TABLE OF CONTENTS
2023 REVISION OF SEWER SYSTEM MANAGEMENT PLAN

1. INTRODUCTION

2. DEFINITION OF TERMS

3. BACKGROUND

4. SSMP ELEMENTS
Section I. Mission, Goals and Objectives
Section II. Organization
Section III. Legal Authority
Section IV. Operation and Maintenance Program
Section V. Design and Construction Standards
Section VI. Overflow Emergency Response Plan
Section VII. Fats, Oils, and Grease (FOG) Control Program Section VIII. Capacity Management
Section IX. Monitoring, Measurement, and Program Modifications Section X. SSMP Program Audits
Section XI. Communication Program

5. Appendices
• Annual Report Information Requirements
• Sewer Spill Emergency Response Plan and Workbook
Packet Pg. 53
Attachment: Sewer System Management Plan (2852 : Updated Sewer System Management Plan) City of Gonzales

1. INTRODUCTION
Sewer System Management Plan Development and Implementation To facilitate adequate local funding and management of its sanitary sewer system(s), the State has mandated that the City develop and implement an updated Sewer System Management Plan. The scale and complexity of the Sewer System Management Plan, and specific elements of the Plan, must match the size, scale, and complexity of the City’s sanitary sewer system(s).

The Sewer System Management Plan must address, at minimum, the required Plan elements in of the State’s related General Order. To be effective, the Sewer System Management Plan must include procedures for the management, operation, and maintenance of the sanitary sewer system(s). The procedures must:
a. Incorporate the prioritization of system repairs and maintenance to proactively prevent spills.
b. Address the implementation of current standard industry practices through available equipment, technologies, and strategies.
c. Maintaining or improving the condition of the collection system infrastructure to provide reliable service into the future.

Packet Pg. 54
Attachment: Sewer System Management Plan (2852 : Updated Sewer System Management Plan) d. Cost-effectively minimizing infiltration/inflow (I/I) and provide adequate sewer capacity to accommodate design storm flows.

In 2006 the State Water Resources Control Board (SWRCB) originally issued Order 2006-0003- DWQ which required all entities operating wastewater collection systems to have a State approved Sewer System Management Plan (SSMP).

On December 6, 2022, the SWRCB adopted Waste Discharge Requirement ORDER WQ 2022- 0103-DWQ STATEWIDE WASTE DISCHARGE REQUIREMENTS GENERAL ORDER FOR SANITARY SEWER SYSTEMS which amended and replaced the provisions in the order 2006- 0003 DWQ. This new order went into effect on June 5, 2023, and all State entities are required to update the existing SSMPs to be in compliance with this new order. The City created an SSMP in 2012. This document is a major revision to the 2012 SSMP and will bring the City into compliance with the newly adopted WQ 2022-0103-DWQ Statewide General Order.

In addition, within six (6) months of the Adoption Date (June 5, 2023) of the State’s General Order:
• The City’s designated Legally Responsible Official(LRO) must upload the City’s updated Sewer System Management Plan to the online CIWQS Sanitary Sewer System Database.
• While uploading the SSMP the Legally Responsible Official is certifying the SSMP update and implementation.
• The City must update and implement its Spill Emergency Response Plan. • The Legally Responsible Official may designate one or more individuals as a Data Submitter for reporting of spill data. The Legally Responsible Official shall authorize the designation of Data Submitter(s) through the online CIWQS database (https://ciwqs.waterboards.ca.gov) prior to the individuals establishing a CIWQS user account (https://ciwqs.waterboards.ca.gov/ciwqs/newUser.jsp) and entering spill data into the online CIWQS Sanitary Sewer System Database.
• The City shall submit an Annual Report (previously termed as Collection System Questionnaire in Order 2006-0003-DWQ). See addendum to report for requirements of the annual report.
• The SSMP must be audited every three years and a complete revision must be done every six years.

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Attachment: Sewer System Management Plan (2852 : Updated Sewer System Management Plan) • Starting on July 1, 2025, and no later than December 31, 2025, the city must submit an electronic sanitary sewer system service area boundary map with a geospatial data detailing the locations of the City’s sanitary sewer system service area boundary, for each system identified by a waste discharge identification (WDID) number. A disadvantaged community that may need assistance developing an electronic map to comply with this requirement, may contact State Water Board staff for assistance at [email protected].
• Sewer System Management Plan Availability - The City’s updated Sewer System Management Plan must be maintained for public inspection at the City’s offices and facilities and must be available to the public through CIWQS and/or on the City’s website, in accordance with the State’s requirements.

2. DEFINITION of TERMS
Annual Report - An Annual Report (previously termed as Collection System Questionnaire in Order 2006-0003-DWQ) is a mandatory report in which the Enrollee provides a calendar-year update of its efforts to prevent spills.

Best Management Practices (BMP) – Best management practices (BMPs) are methods that have been determined to be the most effective and practical means of preventing or reducing sanitary sewer overflows to help achieve water quality goals. BMPS include measures to prevent fats, oils, grease, roots, and other materials from clogging sewer pipes.

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Attachment: Sewer System Management Plan (2852 : Updated Sewer System Management Plan) California Emergency Management Agency (Cal EMA) – Refers to the agency responsible for overseeing and coordinating emergency preparedness, response, recovery, and homeland security activities within the state. The agency was created in 2008, superseding both the Office of Emergency Services (OES) and Office of Homeland Security (OHS).

Calendar Year (CY)
California Integrated Water Quality System (CIWQS) – Refers to the State Water Resources Control Board online electronic reporting system that is used to report SSOs, certify completion of the SSMP and provide information on the sanitary sewer system.

Capital Improvement Program (CIP) – Refers to the document that identifies planned capital improvements to the District’s sanitary sewer system.

Certification of SSO Reports – The SWRCB requires the Legally Responsible Official (LRO, defined below) to login to CIWQS within a given time period to electronically sign submitted reports thereby stating that to the best of his/her knowledge and belief, the information submitted is true, accurate, and complete.

Closed Circuit Television (CCTV) – Refers to the process and equipment that is used to internally inspect the condition of gravity sewers.

County Health – Refers to the Santa Clara County Public Health Department Data Submitter - A Data Submitter is an individual designated and authorized by the Enrollee’s Legally Responsible Official to enter spill data into the online CIWQS Sanitary Sewer System Database. A Data Submitter does not have the authority of a Legally Responsible Official to certify reporting entered into the online CIWQS Sanitary Sewer System Database.

Disadvantaged Community - A disadvantaged community is a community with a median household income of less than eighty percent (80%) of the statewide annual median household income. With regards to the States’ General Orders, there is no differentiation between a small and large disadvantaged community.

Environmental Protection Agency (EPA) – Refers to the United States Environmental Protection Agency
Fats, Oils, and Grease (FOG) – Refers to fats, oils, and grease typically associated with food preparation and cooking activities that can cause blockages in the sanitary sewer system.

First Responder – Refers to the District employee who provides the District’s initial response to a sewer system alarm, emergency, or other event.

Field Report – Refers to the Sanitary Sewer Overflow Report, a document used to provide the basis for entering an overflow report into CIWQS.

Fiscal Year (FY)
Force Main – Refers to a pressure sewer used to convey wastewater from a pump station to the point of discharge.

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Attachment: Sewer System Management Plan (2852 : Updated Sewer System Management Plan) Gallons per Acre per Day (GPAD)
Gallons per Day (gpd)
Gallons per Minute (gpm)
General Waste Discharge Requirements (GWDR) – Refers to the State Water Resources Control Board ORDER WQ 2022-0103-DWQ STATEWIDE WASTE DISCHARGE REQUIREMENTS GENERAL ORDER FOR SANITARY SEWER SYSTEMS. This Order was adopted by the State Water Resources Control Board on December 6, 2022. This Order shall become effective 180 days after the Adoption Date of this General Order on June 5, 2023. The City must comply with the requirements of this Order upon the Effective Date.

Geographic Information System (GIS) – Refers to the City’s system that it uses to capture, store, analyze, and manage geospatial data associated with the City’s sanitary sewer system assets.

Global Positioning System (GPS) – Refers to the handheld unit used to determine the longitude and latitude of sanitary sewer overflows for use in meeting the CIWQS Online SSO Reporting System reporting requirements. Google maps can be used in lieu of a GPS unit to obtain this information.

House Connection Sewer (Upper Lateral) – Refers to that portion of the horizontal sewer piping from the building or structure to the property line of the public right of way or easement.

Infiltration/Inflow (I/I) – Refers to water that enters the sanitary sewer system from storm water and groundwater that increases the quantity of flow. Infiltration enters through defects in the sanitary sewer system after flowing through the soil. Inflow enters the sanitary sewer system without flowing through the soil. Typical points of inflow are holes in manhole lids and direct. connections to the sanitary sewer (e.g., storm drains, area drains, and roof leaders).

Lateral – See sewer service lateral.

Legally Responsible Official (LRO) – Refers to the individual who has the authority to certify reports and other actions that are submitted through the Online SSO Reporting System.

Manhole (MH) – Refers to an engineered structure that is intended to provide access to a sanitary sewer for maintenance and inspection.

Millions of Gallons per Day (MGD)
Monitoring, Measurement, and Program Modification (MMPM) National Pollutant Discharge Elimination System (NPDES) Not Applicable (NA)
Notification of an SSO – Refers to the time at which the District becomes aware of an SSO event through observation or notification from the public or other source.

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Attachment: Sewer System Management Plan (2852 : Updated Sewer System Management Plan) Office of Emergency Services (OES) – See California Emergency Management Agency Online SSO Reporting System – Refers to the California Integrated Water Quality System (CIWQS) Operations and Maintenance (O&M) Overflow Emergency Response Plan (OERP) Pipeline Assessment and Certification Program (PACP) – Refers to the program developed by the National Association of Sewer Service Companies (NASSCO) for standardizing sewer pipe condition evaluation and reporting results of CCTV inspections.

Preventive Maintenance (PM) – Refers to the maintenance activities intended to prevent failures of the sanitary sewer system facilities (e.g., cleaning, CCTV, inspections) Private Lateral Sewage Discharges – Sewage discharges that are caused by blockages or other problems within a privately owned sewer service lateral.

Property Damage Overflow – Property damage overflows refers to a sewer overflow or backup that damages private property.

Public Sewer – As stated in the District Operations Code, this refers to any mainline sewer constructed in any street, highway, alley, place or right of way dedicated for public use.

Regional Water Quality Control Board (RWQCB) – Refers to the Regional Water Quality Control Board – Region 3
Sanitary Sewer Overflow (SSO) – Any overflow, spill, release, discharge, or diversion of untreated or partially treated wastewater from a sanitary sewer system. SSOs include:

1. Overflows or release of untreated or partially treated wastewater that reach waters of the United States.

2. Overflows or release of untreated or partially treated wastewater that do not reach waters of the United States and.

3. Wastewater backups into buildings and on private property that are caused by blockages or flow conditions within the publicly owned portion of a sanitary sewer system.

Sanitary Sewer System – Refers to the portion of the sanitary sewer facilities that are owned and operated by the City of Gonzales. The sanitary sewer system consists of collection sewers, trunk sewers, and pressure sewers (force mains).

Sensitive Area – Refers to areas where an SSO could result in a fish kill or pose an imminent or substantial danger to human health (e.g., parks, aquatic habitats, etc.).

Sewer Service Lateral – For the purposes of this SSMP, the sewer service lateral includes both the upper lateral (house connection sewer) and the lower lateral (sewer lateral).

Sewer Lateral (Lower Lateral) – Refers to the portion of the pipe between the house or building on private property and the sewer main, including the connection to the sewer main.

The property owner is responsible to repair any failure or damage in the sewer lateral, including Packet Pg. 59
Attachment: Sewer System Management Plan (2852 : Updated Sewer System Management Plan) the connection to the sewer main; unless it is determined that another party caused the failure or damage.

Sewer System Management Plan (SSMP)
Standard Operating Procedures (SOP) – Refers to written procedures that pertain to specific activities employed in the operation and maintenance of the sanitary sewer system.

State Water Resource Control Board (SWRCB) – Refers to the California Environmental Protection Agency (EPA) State Water Resources Control Board and staff responsible for protecting the State’s water resources.

Surface Waters – Public (State or Federal) water bodies such as rivers, streams, reservoirs, estuaries, lagoons, bays, and ocean waters. Note: All SSO that enter a system (such as storm drains or storm sewers) which conveys stormwater to surface waters are considered having reached surface waters minus any quantity recovered (volume captured) from the storm drain or sewer. Also see (Waters of the State).

Trunk Sewer or Main Interceptor System – The terms trunk sewer, gravity trunk line, and main interceptor sewer are used interchangeably to refer to the main branches of the sanitary sewer system, which carry flows from the collector sewers to the treatment plant.

Volume Captured – The amount of spilled sewage that is returned to the sanitary sewer system. When recording the volume that is captured, the volume of water used for flushing and/or cleaning should not be included.

Water Body – A water body is any stream, creek, river, pond, impoundment, lagoon, wetland, or bay.

Waters of the State – Waters of the State means any water, surface or underground, including saline waters, within the boundaries of California. In case of a sewage spill, storm drains are considered to be waters of the State unless the sewage is completely contained and returned to the sanitary sewer system and that portion of the storm drain is cleaned.

Waste Discharger Identification Number(WDID) - The facility identification number or WDID number is the number the SWRCB gives each permittee. Consider it the City’s facility account number with the SWRCB.

Work Order (WO) – Refers to the document (paper or electronic) that is used to assign work and to record the results of the completed work.

3. BACKGROUND
The City of Gonzales (City) is in Monterey County, California, approximately 16 miles southeast of Salinas. The mean elevation for the city is 130 feet above sea level. The City of Gonzales is situated in the heart of the Salinas Valley along Highway 101. The City is approximately 340 Packet Pg. 60
Attachment: Sewer System Management Plan (2852 : Updated Sewer System Management Plan) miles north of Los Angeles, 115 miles south of San Francisco, 70 miles south of San Jose, 16 miles south of Salinas, and 35 miles inland from Monterey Bay. The City’s size is approximately

1.4 square miles.

The City has a current population of approximately 8,650 residents. The City’s residential, commercial, and industrial wastewater customers are currently served by a wastewater treatment plant (WWTP) located at the end of Short Road, approximately 2 miles west of the intersection of South Alta Road and Gonzales River Road. The City is home to the Gonzales Agricultural Business Industrial Park (GABIP), which is a 75-acre area bounded by South Alta Road to the east, Gonzales River Road to the south, and agricultural land to the north and west.

It hosts several agricultural processing businesses, and an additional 25 acres are planned to be added in the near future. The businesses in the GABIP are a main source of increased wastewater flows, and the City is aware of additional business interest in the GABIP.

Gonzales is the center of Salinas Valley production and distribution of vegetables that feed the world.

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Attachment: Sewer System Management Plan (2852 : Updated Sewer System Management Plan)

4. SSMP ELEMENTS
Section I. Mission, Goals and Objectives
State Resources Water Control Board (SWRCB) Waste Discharge Requirement The goal of the Sewer System Management Plan (SSMP) is to:
• Properly manage, operate, and maintain all parts of the City’s sanitary sewer system(s),
• Reduce and prevent spills, and
• Contain and mitigate spills that do occur.

In order to achieve these major goals, the City will develop and implement plans to do the following:

1. Develop spill and overflow response procedures, implement support systems, and train staff on support systems

2. Develop and track leading indicators

3. Update the City’s SSMP and implement an ongoing SSMP update schedule

4. Annually audit system assets

5. Upgrade wastewater collections SCADA system

6. Maintain updated system maps

7. Develop a formal Capital Improvement Program in order repair, refurbish and expand the City’s wastewater collection system.

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Attachment: Sewer System Management Plan (2852 : Updated Sewer System Management Plan)

8. Maintain the wastewater collection system through the City’s Operation and Maintenance Program.

9. Update the City’s Sewer Ordinance

10. Implement a formal Pretreatment Program

11. By the end of the 5-Year Capital Improvement Program implement regular and ongoing CCTV Inspections of the wastewater collection system.

Develop spill and overflow response procedures and train pertinent staff on the same. a. Develop Spill and Overflow Response Procedures by December 1, 2023. b. Annually conduct and document staff training on Spill and Overflow Response Procedures starting in 2024.
c. Procure and implement a Computer Maintenance and Management System (CMMS) in 2025-2026 fiscal year.
d. Geographic Information Systems (GIS)
• City collection system staff have GIS iPad
• City Sewer mains are in the GIS system.
• City staff take photos of repairs and improvements and update GIS system, as necessary.

Develop and track leading indicators. Leading indicators are a list of metrics of which indicate that the collection system is well operated. Common leading indicators used by utilities include customer service, maintenance and repair activities, sanitary sewer overflows, odor complaints, source control, data management and mapping, safety, and financial viability.

The City typically has 1 or 2 SSOs per year. Therefore, with so few SSO occurrences there is no need for arduous management practices and procedures to track metrics. The city will continually monitor SSO occurrences with the goal to conduct operational and maintenance activities such that there is no significant increase in the frequency or volume of SSOs.

Annually the City will record the following information related to the wastewater collection system and upload this information into the States’ California Integrated Water Quality System (CIWQS).

1. Number of SSOs per year

2. Total Volume of SSOs per year

3. Number of SSOs caused by roots

4. Number of SSOs caused by Fats, Oil and Grease (FOG)
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Attachment: Sewer System Management Plan (2852 : Updated Sewer System Management Plan)

5. Amount Sewer Cleaned feet per year

6. Amount Sewer Inspected by Close Circuit Television(CCTV) per year Capturing this data in CIWQS should provide the City with adequate metric tracking information.

Leading Indicators
Year # SSOs Total Vol
of SSOs
Cause -
Roots
Cause -
Grease
Cause -
Other
Sewer
Cleaned -
FT
Sewer
InspectedFT
2023
2024
2025
2026
2027
Collection system staff currently conduct semi-annual maintenance and inspections at known trouble spots in the collection system. Inspections are conducted:
• Immediately before the start wet weather season.
• Immediately after the end of wet weather season.
• Throughout the year, on 3 days per week, collection system staff inspect manholes in known trouble spot areas.
• With the acquisition of additional staffing and equipment over the next 5 years the City plans to conduct Closed Circuit Television Inspections of 12.5 % of the collection system each year such that the entire system is CCTV inspected every 8 years.

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Attachment: Sewer System Management Plan (2852 : Updated Sewer System Management Plan) Sewer System Management Plan Update Schedule

1. Complete an update to SSMP by December 1, 2023

2. Upload SSMP to SWRCB website by December 5, 2023

3. Submit annual report to SWRCB by April 1 of each year beginning in 2024.

4. Submit Boundary map of service area to SWRCB by December 5, 2023, and annually update those maps when additional infrastructure is added to the system.

5. Submit an SSMP audit and other pertinent information to the online CIWQS Sanitary Sewer System Database by six (6) months after the end of the 3-year audit period (December 5, 2026).

6. Six (6) years (June 5, 2029) after the required due date of the last SSMP update the Legally Responsible Official shall upload and certify a local governing entity reviewed Sewer System Management Plan update. The update shall be uploaded and certified to the online CIWQS Sanitary Sewer System Database. If the electronic document format or size capacity prevents the electronic upload of the Plan, the Legally Responsible Official shall report an electronic link to its updated Sewer System Management Plan posted on its own website.

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Attachment: Sewer System Management Plan (2852 : Updated Sewer System Management Plan) Sewer System Asset Overview
The City of Gonzales is in Monterey County, California. The mean elevation for the City is 130 feet above sea level. The City’s WWTP is served by a collection system consisting of gravity sewers, lift stations, and force mains. The WWTP consists of a headworks, influent pump station, a flow distribution structure, six facultative partially mixed lagoons, two polishing ponds, and three rapid infiltration basins.

The collection system consists of Vitrified Clay Pipe (VCP), PVC, and PVC force main pipes ranging in diameter from six to 21 inches. The Collection system consists of:
• Over 20.83 miles of sewer main
• 5 sewer lift stations
• 3 Pump Stations > 75,000 gallons/day
• 2 Pump Stations < 75,000 gallons/day
• 1.3 miles of force mains
• Peak daily flow in 2022 was 1.462 MGD
• Average Monthly Mean Flow in 2022 was 1.095 MGD
• 1,785 residential sewer connections
• 155 commercial sewer connections
• 40 industrial sewer connections
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Attachment: Sewer System Management Plan (2852 : Updated Sewer System Management Plan) The City of Gonzales is not responsible for any private entities upper or lower laterals. The City is not aware of any structures that drain from a storm sewer to a sanitary sewer.

The current captial improvement plan(CIP) includes the construction of a new Industrial Wastewater Reclamation System and rehabilitation of the City’s WWTP. Major upgrades are needed to the City’s sewer system because the existing system is at full capacity. Additionally, the WWTP needs to be rehabilitated to meet the requirements under the new Water Board’s Waste Discharge Requirements issued to the City in April of 2023 Sewer System Asset Overview
Diameter of sewer pipe
Gravity Mainlines ( % ) Force Mains ( % )
6 inches or less 32 100
8 inches 41 0
9 - 18 inches 16 0
19 - 36 inches 11 0
> 36 0 0
Unknown Diameter 0 0
Totals 100 100
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Attachment: Sewer System Management Plan (2852 : Updated Sewer System Management Plan) Packet Pg. 68
Attachment: Sewer System Management Plan (2852 : Updated Sewer System Management Plan) The new Industrial Wastewater Reclamation System is an approximately $25 million project which will be funded by State Revolving Fund (SRF) loan from the State Water Resources Control Board. Ratepayers will be responsible for the financing costs related to the annual loan payment. The facility will allow industrial wastewater to be treated separately from domestic wastewater.

The CIP also calls for additional funding to increase rehabilitation and inspections of the existing wastewater treatment plant and collection system.

Data Management Systems
The City has budgeted funds in the 2025-26 fiscal year to replace its existing Scada system. • The existing Scada system is beyond its useful life and needs replacement. • The existing Scada system is an obsolete proprietary system. • The City has a history of less than adequate manufacturer support for the existing Scada system.
• There are floats at all collection system pump stations monitored by the third-party vendor.
• The third-party vendor notifies the City’s Spill Response Personnel when alarms occur.

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Attachment: Sewer System Management Plan (2852 : Updated Sewer System Management Plan) Updated Map of Sanitary Sewer System
The City’s wastewater collection system map records include schematic diagrams of the District’s collection system mains with references for users to as-built map sources. The City of Gonzales also maintains maps of the storm water sewer system.

The City maintains up-to-date map(s) of the sanitary sewer system, and procedures for maintaining and providing State and Regional Water Board staff access to the map(s) via CIWQS. The map(s) must show gravity line segments and manholes, pumping facilities, Packet Pg. 70
Attachment: Sewer System Management Plan (2852 : Updated Sewer System Management Plan) pressure pipes and valves, and applicable stormwater conveyance facilities within the sewer system.
a. City collection system staff have GIS iPad
b. City Sewer mains are in the GIS system.
c. City staff take photos of repairs and improvements and update GIS system, as necessary.

Starting on July 1, 2025, and no later than December 31, 2025, the City must submit an electronic sanitary sewer system service area boundary map with a geospatial data detailing the locations of the City’s sanitary sewer system service area boundary, for each system identified by a waste discharge identification (WDID) number. A disadvantaged community that may need assistance developing an electronic map to comply with this requirement, may contact State Water Board staff for assistance at [email protected] Section II. Organization
SWRCB Waste Discharge Requirement
The SSMP must identify:
• The name of the responsible or authorized representative as described in Section J of the State’s SSMP WDR.
• The names and telephone numbers for management, administrative, and maintenance positions responsible for implementing specific measures in the SSMP program. The SSMP must identify lines of authority through an organization chart or similar document with a narrative explanation; and
• The chain of communication for reporting SSOs, from receipt of a complaint or other information, including the person responsible for reporting SSOs to the State and Regional Water Board and other agencies if applicable (such as County Health Officer, County Environmental Health Agency, Regional Water Board, and/or State Office of Emergency Services (OES)).

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Attachment: Sewer System Management Plan (2852 : Updated Sewer System Management Plan) City Manager – Establishes policy, plans strategy, allocates resources, delegates responsibility, and may serve as public information officer.

Public Works Director/ City Engineer – Prepares wastewater collection system planning documents; manages capital improvement delivery system; documents new and rehabilitated assets; and coordinates development and implementation of SSMP. • City’s Legally Responsible Officer(LRO) for the Sanitary Sewer System • Conducts or authorizes verbal, electronic, and written reports related to SSOs.

Public Works Supervisor – Works as needed under the direction of the Public Works Director/City Engineer on applicable SSOs reporting and permit compliance and provides support to all parts of operations. Leads emergency response, investigates and reports SSOs, and trains field crews. Serves as an approved Data Submitter in CIWQS. Meets with field crews to oversee emergencies when contractors are involved and provides reports to the Public Works Director.

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Attachment: Sewer System Management Plan (2852 : Updated Sewer System Management Plan) Field Crew (Lead Worker, Technician, Mechanic, Maintenance Worker)– Staff preventive maintenance activities, mobilize and respond to notification of stoppages and SSOs (mobilize sewer cleaning equipment, by-pass pumping equipment, and portable generators).

A. Facility
City of Gonzales Wastewater Collection System and WWTP
400 Short Rd
Monterey County
Gonzales, Ca. 93926
Public Works Department
P.O. Box 647, Gonzales, CA, 93926
B. Facility Owner
City of Gonzales
147 4th Street, Gonzales, Ca. 93926
C. Legally Responsible Officer
Patrick Dobbins, Public Works Director/City Engineer
The City’s authorized representative in all wastewater collection system matters. 831-675-5000
[email protected]
D. Wastewater Chief Plant Operator
Tiffany Twisselmann, Public Works Supervisor
831-776-2095
[email protected]
E. Lead Worker
Frank Valladarez, Lead Worker
831-737-5038
F. Staff Technician
G. Staff Mechanic
H. Maintenance Workers (8)
Chain of Communication
• Public Works Department - 831-675-5000*
• Afterhours/Holidays –
o * PWD message directs caller to contact non-emergency dispatch who will notify an on-call employee.

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Attachment: Sewer System Management Plan (2852 : Updated Sewer System Management Plan) • Sewer Inspector is first responder to Sanitary Sewer Overflows (SSO) • Sewer Inspector calls response crew to site when necessary • Sewer Inspector fills out initial SSO form
• Public Works Supervisor
Section III. Legal Authority
SWRCB Waste Discharge Requirement
The City must demonstrate, through sanitary sewer system use ordinances, service agreements, or other legally binding procedures, that it possesses the necessary legal authority to:
• Prevent illicit discharges into its sanitary sewer system (examples may include infiltration and inflow (I/I), stormwater, chemical dumping, unauthorized debris and cut roots, etc.).
• Require that sewers and connections be properly designed and constructed. • Ensure access for maintenance, inspection, or repairs for portions of the lateral owned or maintained by the City.
• Limit the discharge of FOG and other debris that may cause blockages; and • Enforce any violation of its sewer ordinances.

The Publics Work Director/City Engineer is authorized to execute Legal Authority over the use, construction, services, permits, and procedures related to City’s wastewater collection system.

This authority is applicable to all industrial, business, or residential entities. The Gonzales City Code is Ordinance 2021-130.

A. Control of infiltration and inflow from satellite wastewater collection systems and laterals. a. Building Sewer Connection Requirements – Sewage Disposal, Chapter 10.16, section 070.
b. Sewer Use Regulation – Sewer Disposal, Chapter 10.16, Section 030 c. Permits and Fees – Sewage Disposal Chapter, 10.16, Section 060-100 B. Require Construction Design for new and rehabilitated sewer and connections:
a. Sewage Disposal, Chapter 10.16, Section 070.

C. Installation, Inspection and Testing of new and rehabilitated sewers and connections:
a. Sewage Disposal, Chapter 10.16, Section 070.

D. Pretreatment Ordinance - Sewer Disposal, Chapter 10.16, Section 030, E.

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Attachment: Sewer System Management Plan (2852 : Updated Sewer System Management Plan) a. Pretreatment By Owner: Whenever deemed necessary by the public works director, the owner of any private premises shall, at his own expense, provide such treatment or take such other measures as shall be required in order to reduce objectionable characteristics, contents or rate of discharge of waters or wastes being deposited in the sanitary sewer system so that the same may be received therein without any damage to the sanitary sewer system or any undue interference with its operation and without any hazard of any kind to humans or animals.

E. Interfering Substances - Sewer Disposal, Chapter 10.16, Section 030, Q. a. No person shall discharge, cause, allow or permit to be discharged into the sanitary sewer system or any part thereof, any industrial waste containing any of the following toxic substances exceeding the concentrations set forth below:

Toxic Substance
Standard Discharger
Maximum Allowable
Concentration
Low Flow Discharger
Maximum Allowable
Concentration
Antimony 5.0 mg/l 5.0 mg/l
Arsenic 1.0 mg/l 1.0 mg/l
Beryllium 0.75 mg/l 0.75 mg/l
Cadmium 0.7 mg/l 0.7 mg/l
Chromium, total 1.0 mg/l 1.0 mg/l
Copper 2.3 mg/l 2.7 mg/l
Cyanides 0.5 mg/l 0.5 mg/l
Lead 0.4 mg/l 0.4 mg/l
Mercury 0.010 mg/l 0.010 mg/l
Nickel 0.5mg/l 2.6 mg/l
Phenol and derivatives 30.0 mg/l 30.0 mg/l
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Attachment: Sewer System Management Plan (2852 : Updated Sewer System Management Plan) Toxic Substance
Standard Discharger
Maximum Allowable
Concentration
Low Flow Discharger
Maximum Allowable
Concentration
Selenium 1.0 mg/l 1.0 mg/l
Silver 0.7 mg/l 0.7 mg/l
Zinc 2.6 mg/l 2.6 mg/l
The Public Works Director/City Engineer has primary responsibility for enforcement of the City Codes related to wastewater collection and treatment. The Public Works Director/City Engineer plans, coordinates and directs, through subordinate staff, the operations, engineering and construction programs, and the financial affairs related to wastewater collection and treatment; observes and enforces all laws, rules, and wastewater regulations. Oversees and manages the planning, design and construction of District wastewater facilities; reviews and approves developer dedicated facilities; develops, implements and manages the Capital Improvement Program (CIP); administers the District's planning, engineering, construction management, construction inspection, environmental compliance, and drafting and surveying functions; negotiates developer agreements; procures and manages consultants; performs a variety of difficult professional engineering and design activities including overseeing capital improvement projects; operates and controls operating and project budgets; manages industrial waste permitting and enforcement activities.

The City is currently collaborating with a consultant and is in the process of updating its existing a Pretreatment Program. Once the Pretreatment Program has been updated it will be incorporated into a new sewer ordinance. The City’s target date for completing the update to the pretreatment program and updating sewer ordinance is July of 2024.

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Attachment: Sewer System Management Plan (2852 : Updated Sewer System Management Plan) Section IV. Operation and Maintenance Program
SWRCB Waste Discharge Requirement
The Sewer System Management Plan (SSMP) must include those elements listed below that are appropriate and applicable to the City’s system:
• Maintain an up‐to‐date map of the sanitary sewer system, showing all gravity line segments and manholes, pumping facilities, pressure pipes and valves, and applicable stormwater conveyance facilities.
• Describe routine preventive operation and maintenance activities by staff and contractors, including a system for scheduling regular maintenance and cleaning of the sanitary sewer system with more frequent cleaning and maintenance targeted at known problem areas. The Preventive Maintenance (PM) program should have a system to document scheduled and conducted activities, such as work orders. • Develop a rehabilitation and replacement plan to identify and prioritize system deficiencies and implement short‐term and long‐term rehabilitation actions to address each deficiency. The program should include regular visual and TV inspections of manholes and sewer pipes, and a system for ranking the condition of sewer pipes and scheduling rehabilitation. Rehabilitation and replacement should focus on sewer pipes that are at risk of collapse or prone to more frequent blockages due to pipe defects.

Finally, the rehabilitation and replacement plan should include a capital improvement plan that addresses proper management and protection of the infrastructure assets. The plan shall include a time schedule for implementing the short‐ and long‐term plans plus a schedule for developing the funds needed for the capital improvement plan.

Packet Pg. 77
Attachment: Sewer System Management Plan (2852 : Updated Sewer System Management Plan) • Provide training on a regular basis for staff in sanitary sewer system operations and maintenance and require contractors to be appropriately trained; and provide equipment and replacement part inventories, including identification of critical replacement parts.

UPDATED MAP OF SANITARY SEWER SYSTEM
Starting on July 1, 2025, and no later than December 31, 2025, the city must submit an electronic sanitary sewer system service area boundary map with a geospatial data detailing the locations of the City’s sanitary sewer system service area boundary, for each system identified by a waste discharge identification (WDID) number. A disadvantaged community that may need assistance developing an electronic map to comply with this requirement, may contact State Water Board staff for assistance at [email protected].

Currently, the City’s sewer map records consist of maps based on the Sewer Master Plan that includes schematic diagrams of the City’s mains with references for users to as-built map sources. The City of Gonzales also maintains the storm water sewer maps.

The City must maintain up-to-date map(s) of the sanitary sewer system, and procedures for maintaining and providing State and Regional Water Board staff access to the map(s). The map(s) must show gravity line segments and manholes, pumping facilities, pressure pipes and valves, and applicable stormwater conveyance facilities within the sewer system. Currently, those City’s procedures are as follows:
a. City collection system staff have GIS iPads.
b. City Sewer mains are in the GIS system.
c. City staff take photos of repairs and improvements and update GIS system, as necessary.

PREVENTATIVE OPERATIONS AND MAINTENENANCE
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Attachment: Sewer System Management Plan (2852 : Updated Sewer System Management Plan) High Priority Maintenance and Cleaning Process
Collection system staff currently conduct semi-annual maintenance and inspections at known trouble spots in the collection system. Inspections are conducted:
• Immediately before the start wet weather season.
• Immediately after the end of wet weather season.
• Throughout the year collection system staff inspect manholes in known trouble spot areas 3 days per week.
• With the acquisition of additional staffing and equipment over the next 5 years, starting in 2028 the City plans to conduct Closed Circuit Television Inspections of 12.5 % of the collection system each year such that the entire system is CCTV inspected every 8 years.

Structural Condition: The priority cleaning list revolves around the condition of the sanitary collection system. Cycles are determined by conditions and frequency of stoppages. Locations are removed from the list when repairs are completed, and stoppages have been eliminated.

Root Control: Currently the City does not have a significant issue with roots in the collection system. The cause of each SSOs is reviewed and the City plans implement and increase root control efforts as necessary to prevent SSOs.

Grease Conditions: Sewers with a history of repeated calls for grease stoppages are maintained at a frequency that is intended to prevent repeat stoppages or SSOs.

Prioritized Cleaning
The City identifies areas that require periodic sewer cleaning. All completed sewer cleaning is recorded and filed at the City corporation yard’s office.

Closed Circuit Television Inspection (CCTV)
The City currently conducts CCTV inspection on sewer mains on an as-needed basis. CCTV inspections are conducted as a follow-up to SSO events, identification of high frequency cleaning areas, and analysis of pipe segments that will be included in the upcoming Capital Improvement Program. All inspections are done in accordance with the NASSCO PACP standards. Data will be analyzed and stored in the City server system.

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Attachment: Sewer System Management Plan (2852 : Updated Sewer System Management Plan) With the acquisition of additional staffing and equipment over the next 5 years the City plans to conduct Closed Circuit Television Inspections of 12.5 % of the collection system each year such that the entire system is CCTV inspected every 8 years.

Routine Maintenance and Cleaning Process
Is there an ongoing cleaning and inspection program? i.e., cleaning and CCTV (or other inspection) or every is all cleaning on an as needed basis?

REHABILITATION AND REPLACEMENT
In 2023 the City adopted a 5-Year Capital Improvement Plan which identified major improvements to the wastewater collection and treatment infrastructure. The City completes a Wastewater Master Plan every 5 to 7 years. In addition, the findings of periodic maintenance inspections identify expansion and refurbishment tasks that are needed. The City then budgets funds in the Operating and Maintenance or Capital Improvement budgets to complete those projects.
• In 2023 the city adopted a 5-year Capital Improvement Plan • The CIP includes the construction of a new Industrial Wastewater Reclamation System and rehabilitation of the City’s existing WWTP. Major upgrades are needed to the City’s sewer system because the existing system is at full capacity.

Additionally, the WWTP needs to be rehabilitated to meet the requirements under the new Waterboard WDR issued in April 2023.
• The proposed new Industrial Wastewater Reclamation System is an approximately $25 million project which will be funded by State Revolving Fund (SRF) loan from the State Water Resources Control Board. Ratepayers will be responsible for the financing costs related to the annual loan payment. The facility will allow industrial wastewater to be treated separately from domestic wastewater. • The CIP also calls for additional funding to increase rehabilitation and inspections of the existing wastewater collection system.
• Wastewater Collection System Master Plan
• In 2018 the City commissioned Dudek Engineering Consultant to prepare a Long-Term Wastewater Management Plan. The Long-Term Wastewater Management Plan (LTWMP) aggregated relevant information contained in the City’s previous studies to comply with the Regional Water Quality Control Board’s (RWQCB) request.

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Attachment: Sewer System Management Plan (2852 : Updated Sewer System Management Plan) • The City’s current proposed capital improvement budget calls for a new Wastewater Master Plan to be completed in the 2024-25 fiscal year.

Inflow and Infiltration
Infiltration is considered to be extraneous water that enters the sewer system over longer periods of time, such as groundwater seepage through cracks in the sewer. Inflow is considered to be extraneous water that enters the system as a direct result of a rain event, such as through improper connections to the sanitary sewer, through flooded manhole covers, or through defects in the sewer. While it is impossible to control all I/I, it is certainly desirable to reduce I/I when cost-effective. I/I is considered excessive if it causes SSOs and/or dramatically increases pumping and treatment costs at the treatment plant.

Currently, the City has low Inflow and Infiltration. In 2022 peak day wastewater flow was 1.462 MGD and the average mean day wastewater flow was 1.082 MGD. The City is evaluating development of an Inflow and Infiltration (I&I) Reduction Program. The program is intended to rehabilitate portions of the sewer system where the groundwater, stormwater, and other sources of water enter the sewers. The City is not aware of any structures that drain from the storm to sanitary sewer.

Inventory Management
The City maintains a spill response trailer, Vactor Truck, Portable Standby Pumps and Generators which allows staff to quickly response to spills and overflows from the wastewater collection system. The City also maintains an adequate supply of repair parts and equipment necessary to complete repairs to the collection system.

The Public Works Director/City Engineer and the Public Works Supervisor participate in South Salinas Valley Public Works Managers(SSVPWM) group. The SSVPWM meets every other month to discuss mutual challenges Cities and agencies experience while managing and operating wastewater collection systems. The SSVPWM meetings also facilitate collaboration for mutual aid opportunities when one or more members are dealing with system emergencies.

STAFF TRAINING
Currently collection system staff receive annual training on the following equipment:
• Vactor Trucks
• Stand by Portable Pumps
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Attachment: Sewer System Management Plan (2852 : Updated Sewer System Management Plan) • Portable Generators
• Spill Response Trailer
Training records are maintained at the City’s corporation yard.

Starting in the year 2024 the City plans to annually conduct the following staff training:
• Spill Response Procedures for City Staff
• Spill Volume Estimation Training
• Training on CIWQS for appropriate City staff
• Training on Spill Failure Analysis
• Training on SSMP Auditing
• Traffic Control
• Spill and Response Procedures for contractors will be conducted on an as needed basis. • Annually the City will review sampling procedures with the Monterey County Health Department
• This training will be documented, and training records will be kept at the City’s corporation yard.

Section IV. Major Equipment
The City owns:
• Vactor Truck
• Standby Portable Pumps
• Standby Generators
• Spill Response Trailer
Section V. Design and Construction Standards
SWRCB Waste Discharge Requirement
• Design and construction standards and specifications for the installation of new sanitary sewer systems, lift stations and other appurtenances; and for the rehabilitation and repair of existing sanitary sewer systems; and • Procedures and standards for inspecting and testing the installation of new sewers, pumps, and other appurtenances and for rehabilitation and repair projects.

The Publics Work Director/City Engineer is authorized to execute Legal Authority over the use, construction, services, permits, and procedures related to City’s wastewater collection system.

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Attachment: Sewer System Management Plan (2852 : Updated Sewer System Management Plan) This authority is applicable to all industrial, business, or residential entities. The City is currently collaborating with a consultant and is in the process of updating its existing a Pretreatment Program. Once the Pretreatment Program has been updated it will be included in a new sewer ordinance. The City’s target date for completing the update to the pretreatment program and updating sewer ordinance is July of 2024.

The City’s existing sewer ordinance 2021-130 contains the following provisions.

A. Control of infiltration and inflow from satellite wastewater collection systems and laterals.

Building Sewer Connection Requirements – Sewage Disposal, Chapter 10.16, section 070.

The Publics Work Director/City Engineer is authorized to execute Legal Authority over the use, construction, services, permits, and procedures related to City’s wastewater collection system.

This authority is applicable to all industrial, business, or residential entities. Control of infiltration and inflow from satellite wastewater collection systems and laterals. a. Building Sewer Connection Requirements – Sewage Disposal, Chapter 10.16, section 070.
b. Sewer Use Regulation – Sewer Disposal, Chapter 10.16, Section 030 c. Permits and Fees – Sewage Disposal Chapter, 10.16, Section 060-100 B. Require Construction Design for new and rehabilitated sewer and connections:
a. Sewage Disposal, Chapter 10.16, Section 070.

C. Installation, Inspection and Testing of new and rehabilitated sewers and connections:
a. Sewage Disposal, Chapter 10.16, Section 070.

D. Pretreatment Ordinance - Sewer Disposal, Chapter 10.16, Section 030, E. a. Pretreatment By Owner: Whenever deemed necessary by the Public Works Director, the owner of any private premises shall, at his own expense, provide such treatment or take such other measures as shall be required in order to reduce objectionable characteristics, contents or rate of discharge of waters or wastes being deposited in the sanitary sewer system so that the same may be received therein without any damage to the sanitary sewer system or any undue interference with its operation and without any hazard of any kind to humans or animals.

Sewer Use Regulation – Sewer Disposal, Chapter 10.16, Section 030 Permits and Fees – Sewage Disposal Chapter, 10.16, Section 060-100 Packet Pg. 83
Attachment: Sewer System Management Plan (2852 : Updated Sewer System Management Plan) B. Require Construction Design for new and rehabilitated sewer and connections:
a. Sewage Disposal, Chapter 10.16, Section 070.

C. Installation, Inspection and Testing of new and rehabilitated sewers and connections:
a. Sewage Disposal, Chapter 10.16, Section 070.

D. Pretreatment Ordinance - Sewer Disposal, Chapter 10.16, Section 030, E.

Pretreatment By Owner: Whenever deemed necessary by the Public Works Director, the owner of any private premises shall, at his own expense, provide such treatment or take such other measures as shall be required in order to reduce objectionable characteristics, contents or rate of discharge of waters or wastes being deposited in the sanitary sewer system so that the same may be received therein without any damage to the sanitary sewer system or any undue interference with its operation and without any hazard of any kind to humans or animals.

A. Pursuant to the general laws of the state, the city council declares its intention to own, construct, equip, operate and maintain within or without the city limits, a sewage disposal plant or plants, sewers, equipment and appurtenances necessary, useful or convenient for a complete sewer system and disposal plant, and also including the reconstruction of such sewers as may necessarily or conveniently be deemed proper by the council.

B. For the protection of the public health, safety and general welfare, the city council declares its intention to regulate the generation and discharge of all wastewaters from all domestic, commercial, and industrial sources. (1972 Code § 13.12.010) As noted above the sewer ordinance contains procedures for operating, testing and inspection of new and refurbished equipment added to the sewer or sewer pretreatment systems.

Section VI. Overflow Emergency Response Plan
SWRCB Waste Discharge Requirement
Each Enrollee shall develop and implement an Overflow Emergency Response Plan (OERP) that identifies measures to protect public health and the environment. At a minimum, this plan must include the following:
• Proper notification procedures so that the primary responders and regulatory agencies are informed of all SSOs in a timely manner.

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Attachment: Sewer System Management Plan (2852 : Updated Sewer System Management Plan) • A program to ensure an appropriate response to all overflows. • Procedures to ensure prompt notification to appropriate regulatory agencies and other potentially affected entities (e.g., health agencies, Regional Water Boards, water suppliers, etc.) of all SSOs that potentially affect public health or reach the waters of the State in accordance with the Monitoring and Reporting Program (MRP).

All SSOs shall be reported in accordance with this MRP, the California Water Code, other State Law, and other applicable Regional Water Board WDRs or NPDES permit requirements. The SSMP should identify the officials who will receive immediate notification.
• Procedures to ensure that appropriate staff and contractor personnel are aware of and follow the Emergency Response Plan and are appropriately trained. • Procedures to address emergency operations, such as traffic and crowd control and other necessary response activities; and
A program to ensure that all reasonable steps are taken to contain and prevent the discharge of untreated and partially treated wastewater to waters of the United States and to minimize or correct any adverse impact on the environment resulting from the SSOs, including such accelerated or additional monitoring as may be necessary to determine the nature and impact of the discharge.

Amend
Report
CIWQS
Repor�ng
Surface Source Volume No�fica�on Monitoring
Water
Contact
Category
Within 90
days
Dra� in 3 Days
Cer�fy in 15 days
Technical Report
in 45 Days
Site Monitoring
and Sampling
within 18 hours
if > 50,000
gallons
Call OES
within 2
hours if >
1000 gallons
City Owned Any volume
lateral or
sewer
1 Yes
Within 90
days
Dra� in 3 Days
Cer�fy in 15 days
Technical Report
N/A
Call OES Site Monitoring
(not required)
Greater
than 1000
Gallons
City Owned
lateral or
sewer
2 None
Within 90
days
Cer�fied Spill
Report in 30 Days
N Site Monitoring 50 – 1000 /A
Gallons
City Owned
lateral or
sewer
3 None
Annually By
February 1
CERTIFY total
volume of all
Category 4 spills
Monthly Report
total volume of all
Category 4 spills
within last 30 days
N Site Monitoring Less than 50 /A
Gallons
City Owned
lateral or
sewer
4 None
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Attachment: Sewer System Management Plan (2852 : Updated Sewer System Management Plan) The City has developed a Sewer Spill Emergency Response Plan (SSERP) and Workbook.

This plan and workbook contained the necessary procedures, flowcharts, contact information, training requirements, equipment, notification, reporting, and other information need to effectively respond to a spill of sewage from the City’s sewer system. The SSERP and the associated workbook are included in the appendix to this SSMP.

Section VII. Fats, Oils, and Grease (FOG) Control Program SWRCB Waste Discharge Requirement:

Each Enrollee shall evaluate its service area to determine whether a FOG control program is needed. If an Enrollee determines that a FOG program is not needed, the Enrollee must provide justification for why it is not needed. If FOG is found to be a problem, the Enrollee must prepare and implement a FOG source control program to reduce the amount of these substances discharged to the sanitary sewer system. This plan shall include the following as appropriate:
• An implementation plan and schedule for a public education outreach program that promotes proper disposal of FOG.
• A plan and schedule for the disposal of FOG generated within the sanitary sewer system service area. This may include a list of acceptable disposal facilities and/or Packet Pg. 86
Attachment: Sewer System Management Plan (2852 : Updated Sewer System Management Plan) additional facilities needed to adequately dispose of FOG generated within a sanitary sewer system service area.
• The legal authority to prohibit discharges to the system and identify measures to prevent SSOs and blockages caused by FOG.
• Requirements to install grease removal devices (such as traps or interceptors), design standards for the removal devices, maintenance requirements, BMP requirements, record keeping and reporting requirements. • Authority to inspect grease producing facilities, enforcement authorities, and whether the Enrollee has sufficient staff to inspect and enforce the FOG ordinance. • An identification of sanitary sewer system sections subject to FOG blockages and establishment of a cleaning maintenance schedule for each section; and • Development and implementation of source control measures for all sources of FOG discharged to the sanitary sewer system for each section identified in (f) above.

INTRODUCTION
What is FOG?
Fats, oils, and grease (FOG) are produced from residential and commercial food preparation activities and are by products from food preparation activities. FOG captured on site is classified into two broad categories: yellow grease and grease trap waste. Yellow Grease is derived from used cooking oil and waste greases that are separated and collected at the point of use by food service establishments. They are pollutants of concern due to their potential clogging impact on the sanitary sewer collection system. Some examples of food products that produce FOG are fried foods, Meat fats, dairy products, (butter, margarine, cheese, and milk) salad dressing and cooking oils, fatty and greasy food scraps, and baked goods.

The goal of the City’ of Gonzales FOG Control Program is to reduce the number of SSOs caused by FOG in the collection system by minimizing FOG discharged in the sanitary sewer system. The City’s Public Works Department has implemented a FOG program to address FOG and meet these goals. The City’s FOG Control Program includes the following elements as appropriate:
a) An implementation plan and schedule for a public education outreach program that promotes proper disposal of FOG.
b) A plan and schedule for the disposal of FOG generated within the sanitary sewer system service area. This may include a list of acceptable disposal facilities.

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Attachment: Sewer System Management Plan (2852 : Updated Sewer System Management Plan) c) The legal authority to prohibit discharges to the system and identify measures to prevent SSOs and blockages caused by FOG.
d) Requirements to install grease removal devices (such as traps or interceptors) design standards for the grease removal devices, maintenance requirements, BMP requirements, record keeping and reporting requirements. e) Authority to inspect grease producing facilities, enforcement authorities, and whether the City has sufficient staff to inspect and enforce the FOG ordinance. f) An identification of sewer system sections subject to FOG blockages and establish a cleaning maintenance schedule for each section.
g) Development and implementation of source control measures, for all sources of FOG discharged to the sewer system section identified in (f) above.

FOG Public Education and Outreach
The goal of FOG public education outreach is to educate the residents about preventing grease blockages through proper handling and disposal of FOG. When a grease related Sanitary Sewer Overflow (SSO) occurs in a residential area, Public Works Staff to distribute educational material to nearby residents. This material provides the resident information on proper disposal of FOG.

In addition, the City participates in developing and delivering grease-related messages in both English and Spanish through our website and in our utility bills.

The City also educates food service owners of the need to keep grease fats and oils out of the collection system and Best Management Practices.

FOG Disposal
The City of Gonzales promotes and ensures that FOG is collected from grease traps and interceptors and disposed of properly. Food service establishments can adopt a variety of Best Management Practices to control and capture the FOG material before discharge into the collection system. The City will regularly inspect food service facilities and their records of proper disposal of Fats, Oils, and Grease. The following are a list of acceptable disposal sites for grease. FOG generators hire service providers to haul off FOG wastes for proper disposal.

Service Provider Phone number
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Attachment: Sewer System Management Plan (2852 : Updated Sewer System Management Plan)

BEST MANAGEMENT PRACTICES (BMP) REQUIREMENTS
City of Gonzales Municipal code 10.16.030 “All dischargers shall implement best management practices in their operations to minimize the discharge of grease to the sanitary sewer system.” Environmental Inspectors educate staff on Best Management Practices (BMPs) that protect the collection system and minimize removal efficiency of grease collection devices and strongly encourage their use. BMPs are detailed in outreach materials, available in English and Spanish, are given out during inspections and available for download from our city’s website. These BMP’s include:
• Employee training and awareness: This BMP is intended to recommend that all employees and FOG producing establishments be adequately trained on activities to reduce FOG disposal into the sanitary sewer system.
• Garbage Grinder elimination: This BMP recommends that FOG generators minimize or eliminate garbage grinders or limit their use. • Spill Clean up: This BMP emphasizes the use of dry-cleaning methods for cleaning up spills. If dry methods are insufficient, water use and discharge to the sanitary sewer should be limited to the greatest extent possible.

Best Management Practices (BMPs) will be reviewed and distributed to restaurant representatives during the plan check, including kitchen practices to minimize the discharge of grease into the sewer system, maintenance tips for grease traps and interceptors, and record keeping requirements. Plumbing inspectors verify the installation and connections of the pretreatment device.

FOG Legal Authority
The Publics Work Director/City Engineer is authorized to execute Legal Authority over the use, construction, services, permits, and procedures related to City’s wastewater collection system.

This authority is applicable to all industrial, business, or residential entities. The City is currently collaborating with a consultant and is in the process of updating its existing a Pretreatment Program. Once the Pretreatment Program has been updated it will be included in a new sewer ordinance. The City’s target date for completing the update to the pretreatment program and updating sewer ordinance is July of 2024.

The City’s existing sewer ordinance 2021-130 contains the following provision.

D. Pretreatment Ordinance - Sewer Disposal, Chapter 10.16, Section 030, E.

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Attachment: Sewer System Management Plan (2852 : Updated Sewer System Management Plan) a. Pretreatment By Owner: Whenever deemed necessary by the Public Works Director, the owner of any private premises shall, at his own expense, provide such treatment or take such other measures as shall be required in order to reduce objectionable characteristics, contents or rate of discharge of waters or wastes being deposited in the sanitary sewer system so that the same may be received therein without any damage to the sanitary sewer system or any undue interference with its operation and without any hazard of any kind to humans or animals.

Grease Pretreatment Device Plan Checks
The Public Works Director will determine the sizing requirements for all grease removal/pretreatment devices (GRD). Building plans with food service equipment for new construction or remodeling will be reviewed and stamped off with any requirements. The plans are reviewed along with a questionnaire filled out by the restaurant representative, and the requirement for a GRD is determined. The City will not approve any tenant improvement plans without the review comments and requirements.

The plan review process also involves a GRD certification. This certification involves the restaurant representative signing an acknowledgement of GRD requirements. The minimum acceptable cleaning frequency for the type of GRD being required, the on-site maintenance of a schedule and instructions for cleaning, and cleaning records and receipts, are some of the requirements acknowledged in the certification.

The size and type of pretreatment device required is determined based upon the facility’s potential for discharging grease in the wastewater. The sizing is based on the size of the restaurant, the cooking, and cleaning equipment installed, and the number of meals served.

Requirements range from a small grease trap beneath the pot sink to a large in-ground grease interceptor.

GCD INSTALLATION REQUIREMENTS
All food service establishment, or other type of business or establishment where grease or other viscous, obstructing, or objectionable materials may be discharged into a public or private sewage disposal system, shall have a grease control device (GCD) and related plumbing of a size and design approved by the City.
• GCD DESIGN STANDARDS
The potential for discharging grease into the sanitary sewer determines the size and type of GCD required to treat their waste stream. Some of the factors considered in order to Packet Pg. 90
Attachment: Sewer System Management Plan (2852 : Updated Sewer System Management Plan) determine the required GCD size include the size of the restaurant, the type and amount of cooking and cleaning equipment installed, and the number of meals served. • GCD MAINTENANCE REQUIREMENTS
A. Grease control devices shall be maintained in efficient operating condition by periodic removal of accumulated grease. The use of chemicals, bacteria enzymes, or other additives that have the effect of emulsifying or dissolving grease is prohibited unless specifically authorized by the director in writing. NO accumulated grease shall be introduced into nay drainage piping or public or private sewer.

B. Grease control devices shall be cleaned on a sufficient frequency to prevent objectionable odors, surcharge of the grease control device, or interference with the operation of the sanitary sewer system.

1. Grease traps shall be cleaned at least once every 30 days.

2. Mechanical grease removal devices must be maintained in a matter and frequency consistent with the manufacturer specifications and guidance.

3. Grease control devices shall be cleaned when their last chamber is filled to twenty-five percent or more of capacity with grease or settled solids.

4. Grease control devices shall be cleaned by removal of all accumulated sludge on all surfaces including sides, baffles, and tees. No water removed from the device during cleaning shall be returned to the grease control device.

Environmental Inspectors review records during FOG inspections to verify compliance with these requirements.
• GCD MAINTENANCE RECORDS
Dischargers shall maintain records on site for a period of at least three years as follows:

1. Dischargers with an installed grease control device shall maintain records showing that the grease control device has been properly cleaned and maintained as required by Subsections a and B; and

2. Food service establishments shall maintain records showing the following related to all grease hauled off site: date and time, material removed from site; volume removed; hauler name; truck silence number; type of grease removed, and destination of material collected.

Environmental inspectors review records during FOG inspections to verify compliance with these requirements.

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Attachment: Sewer System Management Plan (2852 : Updated Sewer System Management Plan) Standard Restaurant Inspections
The Public Works Director and assigned staff will inspect all restaurants and other food facilities.

Their initial inspection will include determining if the restaurant generates grease, if there is a GRD in place, and reviewing the cleaning records for the GRD, as well as practices used to clean floor mats, vent hoods, and outside areas. Enforcement actions are taken against any restaurant that does not clean their GRD at the minimum set frequency (monthly for grease traps and quarterly for grease interceptors). Restaurants are required to keep cleaning records for 3 years.

The City shall conduct GCD inspections at all facilities with GCDs. The shall city inspect all GCDs at a minimum of once per year. GCD inspection frequencies may increase based on sitespecific findings or staff resources. Basic steps of a GCD inspection include the following:
• GCD pre-inspection

1. Inspector plans inspections geographically to maximize efficiency and minimize drive time between facilities.

2. Although GCD inspections are unannounced, plan GCD inspections to accommodate facility-specific scheduling issues, such as avoiding opening traps during the busy lunch hours.

3. Gather and prepare any needed tools, supplies, educational materials, documentation, etc.
• GCD INSPECTIONS

1. Introduce and identify yourself to the facility operator, typically the owner or manager on duty. Use the outreach material as needed.

2. Explain the purpose of the inspection, what areas need inspecting, and request permission to inspect the GCD.

3. Inspect and document the condition of all pertinent components.

4. Take core sample to determine the depth of grease and solids in the device.

5. Measure length, width, and depth of device.

6. Determine and document if FOG is present in the effluent.

7. Determine and document if any major faults in the device need attention, such as unsecured lid, evidence of incorrectly plumbed device (grinder, dishwasher, sanitizer, etc.), evidence of domestic sewage, device is installed backwards, power unplugged, etc.

8. Complete GCD inspection report
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Attachment: Sewer System Management Plan (2852 : Updated Sewer System Management Plan) GCDs found to have components broken or missing, incorrectly plumbed or over 25% full of grease and solids are referred for another inspection after time is allowed for maintenance and cleaning.

Investigation of FOG in Sewer Mains
The Public Works Director and assigned staff will respond to reports from staff or other sources when a grease blockage or unusual build-up of grease has taken place in the sanitary sewer.

Referrals for investigations are commonly based on the following reasons:

1. Excessive grease build up

2. Odor complaints

3. Request for service

4. Blockages due to grease

5. Excessive grease evident during preventive maintenance

6. Reduced flow

7. Video inspection identifies excessive grease

8. Litigation
The area upstream of the grease build-up is evaluated for potential sources, and inspections of those sources are performed. The presence and size of GRD are looked at, and GRD cleaning and maintenance records are reviewed. Enforcement action is taken against establishments determined to be causing grease blockages in the sanitary sewer, and additional requirements for cleaning or installation of GRD can be imposed.

Participation in Regional FOG and/or SSO Management Efforts The Public Works Director/City Engineer and the Public Works Supervisor participate in South Salinas Valley Public Works Managers(SSVPWM) group. The SSVPWM meets every other month to discuss mutual challenges Cities and agencies experience while managing and operating wastewater collection systems. The SSVPWM meetings also facilitate collaboration for mutual aid opportunities when one or more members are dealing with system emergencies.

Section VIII. Capacity Management
SWRCB Waste Discharge Requirement:

The Enrollee shall prepare and implement a CIP that will provide hydraulic capacity of key sanitary sewer system elements for dry weather peak flow conditions, as well as the appropriate design storm or wet weather event. At a minimum, the CIP must include:

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Attachment: Sewer System Management Plan (2852 : Updated Sewer System Management Plan) • Evaluation: Actions needed to evaluate those portions of the sanitary sewer system that are experiencing or contributing to an SSO discharge caused by hydraulic deficiency.

The evaluation must provide estimates of peak flows (including flows from SSOs that escape from the system) associated with conditions similar to those causing overflow events, estimates of the capacity of key system components, hydraulic deficiencies (including components of the system with limiting capacity) and the major sources that contribute to the peak flows associated with overflow events. • Design Criteria: Where design criteria do not exist or are deficient, undertake the evaluation to establish appropriate design criteria; and • Capacity Enhancement Measures: The steps needed to establish a short‐ and long‐ term CIP to address identified hydraulic deficiencies, including prioritization, alternatives analysis, and schedules. The CIP may include increases in pipe size, I/I reduction programs, increases and redundancy in pumping capacity, and storage facilities. The CIP shall include an implementation schedule and shall identify sources of funding.

Schedule: The City shall develop a schedule of completion dates for all portions of the capital improvement program
Evaluation
Wastewater in the City of Gonzales is collected by the City’s sanitary sewer system and conveyed to the Gonzales Wastewater Treatment Plant (GWWTP), located approximately two miles west of the City at 400 Short Road, Gonzales, CA. The GWWTP is a grade II lagoon ponding treatment plant, which treats wastewater to secondary standards and disposes of effluent through three 7-acre infiltration basins, with some evaporation also occurring during the treatment process. The GWWTP has a permitted discharge capacity of 1.3 MGD, but the full build out of the existing city is expected to generate 3.60 MGD of wastewater.

In January of 2022 Engineering consultant Psomas completed a technical memorandum entitled the Wastewater Conveyance System Evaluation and CIP Program Development. This technical memorandum reported findings from the following tasks:

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Attachment: Sewer System Management Plan (2852 : Updated Sewer System Management Plan) A. Data from the latest master plan model was imported into InfoSewer modeling software for analysis. Model pipeline data was then updated and adjusted using available as-built information.

B. Whitson Engineers surveyed key manholes for rim and invert elevations throughout the City to confirm as-built information, adjust for datum inconsistencies, and fill in missing data along pipelines tributary to two areas within the City where new development is being proposed.

C. There were multiple sewer segments (manhole to manhole) surveyed that did not match the data provided in an original sewer model and the City GIS shapefile, including differing pipe diameters. Field measurements were used whenever a discrepancy was present. For manholes that were not surveyed, interpolated inverts and rim elevations were generated and input into the model.

D. Collection system lift station pumps in the model were calibrated to field observations at Canyon Creek, Sunrise, Arroyo, and Cal Breeze Sewer Lift Stations.

The average flow rate at each pump was calculated by timing the pump cycles and measuring the change in levels in the wet wells. Measurements were taken for about an hour at each lift station during both a morning and afternoon peak period. The pump data collected also included the level switches in the wet wells (floats) that start and stop the pump cycles. Each pump station has two pumps with one in standby. The average flow rates and switch data for the lift stations were entered into the model for existing conditions.

E. Assessment of the capacity of the existing sewer system was made with the assumption that industrial flows will be removed from the existing system as currently planned as the City intends to construct a separate pipeline for industrial flows that will convey those industrial flows to an industrial wastewater plant which the City also intends to construct.

Packet Pg. 95
Attachment: Sewer System Management Plan (2852 : Updated Sewer System Management Plan) Design Criteria
To accommodate the expected increase in wastewater flows, the City of Gonzales plans to construct a new 1 million gallon per day Industrial Wastewater Treatment Facility adjacent to the current wastewater treatment plant. The City plans to construct a separate wastewater collection system from the Gonzales Agricultural Industrial Park to the new Industrial Wastewater Treatment Facility, thereby separating industrial wastewater from the City’s domestic wastewater and freeing up capacity at the existing GWWTP. This approach is anticipated to achieve more efficient operations at both treatment plants, because domestic and industrial wastewater contain different contaminants and therefore can be more efficiently treated separately. When needed, the City will also complete a phased expansion of its existing wastewater treatment plant to increase the plant’s capacity as development proceeds and new connections are added.
• The City contracted with professional engineering consultant Harris and Associates and completed a wastewater master plan in 2018. • A Wastewater Master Plan was completed by Kimley Horn (December 2019) evaluating the sewer collection system for the existing City plus the City’s sphere of influence. The City’s CIP currently calls for the next wastewater master plan to be completed in the 2024-2025 fiscal year.

Capacity Enhancement Measures
After each sanitary sewer overflow the City will conduct a failure analysis investigation.

City staff also conducts periodic inspections of the sewer system. When failure analysis investigations or periodic inspections identify deficiencies in the sewer system repairs and refurbishment of sewer infrastructure will be planned for as a part of the ongoing maintenance program and/or included in the next Capital Improvement Plan.

The City of Gonzales has developed a 5-year capital improvement program(CIP). The 5-year CIP lists all the major projects the City plans to complete to develop and maintain adequate capacity in the wastewater collection and the wastewater treatment systems.

Packet Pg. 96
Attachment: Sewer System Management Plan (2852 : Updated Sewer System Management Plan) Each year the City reviews the 5-year CIP and prioritizes projects to target for completion based on infrastructure needs and funding. The CIP also guides the City’s funding rate study efforts with the goal to acquire adequate funding to move forward with needed infrastructure projects. The 5-year CIP has the following projects among those identified for future development:

A. Update the Wastewater Master Plan
B. A wastewater rate study
C. Renewal of Waste Discharge Requirements for Wastewater collection and treatment
D. Acquiring Waste Discharge Requirements for Industrial Wastewater collection and treatment facilities.

E. Development of a wastewater pretreatment program
F. Expansion and upgrade of the domestic wastewater treatment plant G. Construction of a separate conveyance system for industrial wastewater H. Construction of a separate industrial wastewater treatment plant I. Upgrades to the system control and data acquisition system (Scada) Section IX. Monitoring, Measurement, and Program Modifications SWRCB Waste Discharge Requirement:

The Enrollee shall:
• Maintain relevant information that can be used to establish and prioritize appropriate SSMP activities.
• Monitor the implementation and, where appropriate, measure the effectiveness of each element of the SSMP.
• Assess the success of the preventative maintenance program. • Update program elements, as appropriate, based on monitoring or performance evaluation and
Packet Pg. 97
Attachment: Sewer System Management Plan (2852 : Updated Sewer System Management Plan) • Identify and illustrate SSO trends, including frequency, location, and volume

SSO RECORDS
The City maintains SSO, spill, and records of SSO events in the form of spill report forms.

Hardcopies are filed in the City’s corporation yard office. The City uses the State’s CIWQS electronic SSO reporting system, which records the number, volume, locations, and causes of SSOs. Citizen complaints related to sewer odors or SSOs are convert to work orders and sent to the Public Works Department. Those works orders also keep on file at the corporation yard office.

Section X. SSMP Program Audits
SWRCB Waste Discharge Requirement:

As part of the SSMP, the City shall conduct periodic internal audits, appropriate to the size of the system and the number of SSOs. At a minimum, these audits must occur every two years and a report must be prepared and kept on file. This audit shall focus on evaluating the effectiveness of the SSMP and the Enrollee’s compliance with the SSMP requirements identified in the WDR, including identification of any deficiencies in the SSMP and steps to correct them.

Measuring Effectiveness of SSMP Elements
The City will update elements of this plan and its monitoring program as necessary, if significant changes occur to the City’s infrastructure, service area demands, or organizational structure. With the information available in the SSO reporting files and a future computerized maintenance management system (CMMS) the City will measure the effectiveness of the SSMP by tracking various parameters related to customer calls, maintenance, and inspections, and by comparing SSO trends from previous years to identify and target repairs to sewer system appurtenances that have or may contribute to system failures. The City will begin tracking the following list of metrics by February 28, 2024:

1. Number of SSOs per year

2. Total Volume of SSOs per year

3. Number of SSOs caused by roots
Packet Pg. 98
Attachment: Sewer System Management Plan (2852 : Updated Sewer System Management Plan)

4. Number of SSOs caused by Fats, Oil and Grease (FOG)

5. Amount Sewer Cleaned feet per year

6. Amount Sewer Inspected by Close Circuit Television(CCTV) per year The City typically has 1 or 2 SSOs per year. Therefore, with so few SSO occurrences there is no need for arduous management practices and procedures to track metrics.

The city will continually monitor SSO occurrences with the goal to conduct operational and maintenance activities such that there is no significant increase in the frequency or volume of SSOs.

Annually the City will record the following information related to the wastewater collection system and upload this information into the States’ California Integrated Water Quality System (CIWQS). Capturing this data in CIWQS should provide the City with adequate metric tracking information.

SSMP Audits
At a minimum once every three years the City will conduct an internal audit of the SSMP to assess its effectiveness. Metrics and goals will be evaluated, and adjustments made to achieve targets. The Legally Responsible Official shall submit an audit report into the online CIWQS Sanitary Sewer System Database (such audits will only be viewable to Water Boards Staff).
• The level of detail of the audit will be based on the size of the system and the frequency of spills and overflows.
• City staff responsible for operating the collection system will be involved in the audit.
• The audit will evaluate the City’s compliance with the General Order • Identify deficiencies that lead to spills and discharges to Waters of the State • Identify modifications to the SSMP to correct deficiencies.

THE AUDIT REPORT
The audit report must include:
• Audit findings and recommendations for corrective actions Packet Pg. 99
Attachment: Sewer System Management Plan (2852 : Updated Sewer System Management Plan) • A statement that sewer system operators’ input on audit findings has been considered.
• A proposed schedule for the City to address the identified deficiencies.

SSMP AUDIT FORM
Section I. Mission, Goals and Objectives YES NO
Are the goals in the SSMP appropriate for existing conditions? Section II. Organization
Is the City sewer service contact list up to date?
Is the Sanitary Sewer Spill and overflow response contact info up to date? Is the City Sewer Service Organization Chart up to date? Do the position descriptions accurately reflect current responsibilities? Is the chain of communication reporting up to date?
Section III. Legal Authority
The City have legal authority to prevent illegal discharges to sewer? Code requires proper design and construction of sewers and connections?
Code ensures access to sewers (repairs, inspection, and maintenance)? Code requires limitations on the discharge of fats, oils, and grease (FOG)?
Code gives authority to enforce violations of sewer ordinance? Section IV. Operation and Maintenance Program
SSMP details the process to keep collection system maps updated? Collection system maps are current and contain sufficient detail? Collection system has adequate funding for O&M activities? SSMP describes budgeting process for collection system funding? SSMP describes PM activities and activities for prioritization? Based on SSO trends are PM activities sufficient and effective? Packet Pg. 100 Attachment: Sewer System Management Plan (2852 : Updated Sewer System Management Plan) Condition assessment program sufficient for proper planning and budget? Condition assessment program detailed in SSMP?
Are major components of the collection system listed in the SSMP? Are procedures for inventory management noted in SSMP?
Inventory has sufficient emergency equipment and replacement parts? Staff trained on SSO response and collection system maintenance? SSMP lists minimum training for collection system workers? SSMP documents outreach activities to plumbers and contractors? Section V. Design and Construction Standards YES NO
SSMP contains design, repair, and construction standards? SSMP contains SOPs for testing new and refurbished infrastructure? Section VI. Overflow Emergency Response Plan
SSMP contains procedures for SSO response, notifications, and reporting?
City Staff is trained on the Overflow Emergency Response Plans? Based on SSO metrics is Overflow Emergency Response Plan effective? Section VII. Fats, Oils, and Grease (FOG) Control Program Public education is a part of the City’s FOG management program? FOG program has problem area and overall preventative maintenance? FOG Program has requirements for grease removal devices? FOG Program has proper record keeping and best mgmt. practices? City has legal authority to enforce requirements of the FOG program? Based on SSO and sewer blockage metrics is FOG Program effective? Section VIII. Capacity Management
City’s Master Plan evaluates hydraulic deficiencies and IDs improvements?
City’s Master Plan establishes sufficient design criteria? City’s CIP establishes a schedule for short- and long-term improvements? City’s CIP continually reviewed for adequate budget and CIP completion? Packet Pg. 101 Attachment: Sewer System Management Plan (2852 : Updated Sewer System Management Plan) Section IX. Monitoring, Measurement, and Program Modifications YES NO SSMP accurately tracks and reports on performance metrics? City can evaluate the effectiveness of the SSMP?
Section X. SSMP Program Audits
SSMP will be audited and submitted by March 15th with Annual Report? Section XI. Communication Program YES NO
SSMP communicated to public and other agencies, feedback is addressed?
Section XI. Communication Program
SWRCB Waste Discharge Requirement:

The Enrollee shall communicate on a regular basis with the public on the development, implementation, and performance of its SSMP. The communication system shall provide the public the opportunity to provide input to the Enrollee as the program is developed and implemented. The Enrollee shall also create a plan of communication with systems that are tributary and/or satellite to the Enrollee’s sanitary sewer system.

Communications with and outreach to residential, commercial, and industrial customers and the general public.

The City’s communications program involves mailing, emailing, and posting on the City’s website (https://gonzalesca.gov) SSMP components and other related information for input by the public as well as dissemination of important SSMP requirements. The City also conducts extensive public outreach and education to residents and businesses related to sanitary sewer overflows, preventing grease blockages and Best Management Practices for the handling of grease waste.

Links to such information are located on the City’s website where the public and City customers are encouraged to view. Additional links such as the Association of Bay Area Governments’ (ABAG) “Sewer Smart” and the District’s Standard Design Details are available for residential and commercial customers.

The City is planning to send informational flyers to all residential and business property owners and tenants describing the negative impacts of discharging fats, oil, and grease (FOG) Packet Pg. 102 Attachment: Sewer System Management Plan (2852 : Updated Sewer System Management Plan) into the sanitary sewer system. In areas where sewer overflows are attributed to FOG, the City sewer inspectors canvass the vicinity with notifications to residents and businesses to reinforce the message to avoid pouring these items down sewer drains.

The City will make every effort to disseminates information, in meetings and/or by mailings to land developers, consultant engineers, and plumbing contractors regarding the need and methods to reduce SSOs.

Communication with other local Watershed Stakeholders
California Water/Wastewater Agency Response Network (CalWARN) was established with a mission to support and promote statewide emergency preparedness and mutual assistance for member public and private water and wastewater utilities, has been active for approximately 23 years. The organization is divided into six regions within the state. Membership in this organization of all the neighboring agencies and others having common watershed interests, would be a first step toward accomplishing the stated objectives above described and is encouraged. Additional information for CalWARN can be found at its website www.calwarn.org The Public Works Director/City Engineer and the Public Works Supervisor participate in South Salinas Valley Public Works Managers(SSVPWM) group. The SSVPWM meets every other month to discuss mutual challenges to managing and operating wastewater collection systems.

The SSVPWM meetings also facilitate collaboration for mutual aid opportunities when one or more members are dealing with system emergencies.
* PWD directs caller to contact non-emergency dispatch who notifies an on-call employee Person Phone and email
Public Works Director/
City Engineer
Patrick Dobbins 831-675-5000
[email protected]
Public Works Supervisor Tiffany Twisselmann 831-776-2095 [email protected]
Lead Worker Frank Valladarez 831-737-5038
[email protected]
City Website https://gonzalesca.gov
Daytime Phone 831-675-5000
After-hours Phone 831-675-5000*
Packet Pg. 103 Attachment: Sewer System Management Plan (2852 : Updated Sewer System Management Plan) Appendices
Annual Report Information Required
The City must update their previous year’s Annual Report, by April 1 of each year.

The Annual Report must be entered directly into the online CIWQS Sanitary Sewer System Database. The City’s Legally Responsible Official shall certify the Annual Report as instructed in CIWQS.

The Annual Report must address, and update as applicable, the following items:
• Population served.
• Updated sewer system service area boundary map if service area boundary has changed from original map
• Number of system operation and maintenance staff:
o Entry level (less than two years of experience),
o Journey level (greater than two years of experience), o Supervisory level, and
o Managerial level.
• Number of operation and maintenance staff certified as a certified collection system operator by the California Water Environmental Association (CWEA), with:
o Corresponding number of certified collection system operator grade levels (Grade I, II, III, IV, and V).
• System information:
o Miles of system gravity and force mains,
o Number of upper and lower service laterals connected to system, o Estimated number of upper and lower laterals owned and/or operated by the City,
o Portion of laterals that is City’s responsibility,
o Average age of the major components of system infrastructure, o Number and age of pump stations, and
o Estimated total miles of the system pipeline not accessible for maintenance. • Name and location of the treatment plant(s) receiving sanitary sewer system waste.
• Name of satellite sewer system tributaries.
• Number of system’s gravity sewer above or underground crossings of water bodies Packet Pg. 104 Attachment: Sewer System Management Plan (2852 : Updated Sewer System Management Plan) throughout system.
• Number of force main (pressurized pipe) above or underground crossings of water bodies throughout system.
• Number of siphons used to convey waste throughout the sewer system. • Miles of sewer system cleaned.
• Miles of sewer system video inspected, or comparable (i.e., video closed-circuit television or alternative inspection methods).
• System Performance Evaluation as specified in section 5.11 (System Performance Analysis) of the State’s General Order(See Below).
• Major spill causes (for example, root intrusion, grease deposition) System infrastructure failure points (for example, main, pump station, lateral, etc.). • Ongoing spill investigations; and
• Actions taken to address system deficiencies.

System Performance Analysis
The City shall include a running 10-year system performance analysis in its Annual Report. The analysis must include two CIWQS-generated graphs presenting the following information:

Graph 1 – Total Spill Volume per Year:

X axis: A 10-year period which includes the current calendar year and the nine previous calendar years.

Y axis: The total spill volume, per Spill Category, for each calendar year.

Graph 2 – Total Number of Spills per Year:

X axis: A 10-year period which includes the current calendar year and the nine previous calendar years.

Y axis: The total number of spills, per Spill Category, for each calendar year.

The current calendar year is the calendar year covered in the Annual Report.

The City shall generate the graphs in CIWQS, using the existing data in the online CIWQS Sanitary Sewer System Database at the following graph generation link:
(https://ciwqs.waterboards.ca.gov/ciwqs/readOnly/PublicReportSSOServlet?reportActio n=criteria&reportId=sso_operation_report).

Packet Pg. 105 Attachment: Sewer System Management Plan (2852 : Updated Sewer System Management Plan) Sewer Spill Emergency Response Plan and Workbook
Packet Pg. 106 Attachment: Sewer System Management Plan (2852 : Updated Sewer System Management Plan)