City of Gonzales
PUBLIC WORKS / CITY ENGINEER DEPARTMENT
STAFF REPORT
TO: Honorable Mayor Rios and City Council
DATE: December 4, 2023
FROM: Patrick Dobbins, Public Works Director/City Engineer THROUGH: Carmen Gil, City Manager
SUBJECT: Progress Report on the Community Center Complex Project
RECOMMENDATION
It is recommended that the City Council receive a progress report on delivery of the Community Center Complex Project and provide staff with comments and feedback.
BACKGROUND
With the passage of Measure X in the November 2020 election, the City began delivery of the Community Center Complex on City-owned property at Fifth Street/Gabilan Court. During the Fall of 2021, the City and Group 4 Architects undertook a robust community engagement program to inform the City of resident’s desired uses at the Community Center Complex. That information was incorporated into the Design Criteria documents used in the Request for Proposals issued in February 2023 to the short-listed design/build teams.
The selection of the Design/Build team occurred at the June 5, 2023 Council meeting when the Design/Build contract was awarded to Otto Construction/WRNS Studio. At that meeting, the Council also authorized issuance of a Notice to Proceed with Design Services at a not-to-exceed amount of $4,900,446.
The DBE Agreement with Otto Construction was executed and the Notice to Proceed with Design Services for Phases 1 and 2 was issued effective June 16, 2023. Phase 1 is the Teen Innovation Center, County Library, meeting rooms, restrooms, courtyard including amphitheater and site improvements (new driveway, wet/dry utilities, parking lot and landscaping). Phase 2 is the Community Center including the Community Hall, Fitness Center, commercial kitchen, meeting rooms and restrooms.
AGENDA
ITEM
9 REVIEW AND ANALYSIS
This staff report is comprised of the following sections:
• Project Design
• Funding/Financing Updates
PROJECT DESIGN
Over the last five months, the design/build team has advanced the project through the Design Development Phase. The design is fine-tuned based on city staff feedback at our weekly team meetings, focused plan reviews with design subconsultants, and meetings with the user groups (County Library staff, Community Hall, Commercial Kitchen, and the Gonzales Youth Council).
The project is on schedule including WRNS making their 100% Design Development submittal on October 30, 2023. City staff and the following consultants provided review comments to WRNS:
• 4Leaf for the city building department.
• Group 4 for compliance with the project Design Criteria documents • Harris Associates for wet utilities, parking lot layout and other site design elements Per the attached “Project Road Map”, WRNS is now working on the Construction Documents and their 75% milestone submittal is planned for January 19, 2024. Final Construction Documents are expected to be submitted for issuance of the city building permit by the end of February 2024.
Ove the last month, the Design/Build Team held the following meetings:
• On November 13, 2023, WRNS staff met with City Manager Carmen Gil, Police Chief Wise, Fire Chief Muscio, and Public Works Supervisor Tiffany Twisselmann and stepped through the 100% Design Development submittal.
• On November 13, 2023, WRNS staff met with the Community Hall/Commercial Kitchen User Group (Councilmember Orozco and Rosa Rodriquez attended) and stepped through the applicable sheets of the 100% Design Development submittal. • On November 27, 2023, WRNS staff met with Ben Velez of Luigi’s Restaurant and stepped through the appliance list for the Commercial Kitchen.
WRNS staff will meet with the Gonzales Youth Council on December 7 to present updates to the Teen Innovation Center.
It’s important to mention that the Construction Manager transition from Swinerton to Harris Associates is nearly finished.
FUNDING/FINANCING UPDATES
The Community Center Complex is estimated to cost $34,525,300 for Phases 1 and 2 consisting of the Community Center, Teen Innovation Center, County Library, and all site work. Construction of this significant civic project will be funded by a variety of sources including the following:
• Measure X (local sales tax)
• $5.0 M State grant secured by State Senator Anna Caballero • Community Development Block Grant (CDBG FY 2022/23 and FY 2023/24) • $1.8M County contribution to relocate existing library from the Gonzales Shopping Center • Grants (Electric Vehicle Charging Station Grant and a Building Forward Library Grant) • Capital Campaign with a $10.0 million goal
Current funding for the project is:
1 Teen Innovation Center Grant (State Grant) $5,000,000 2 USDA Loan (paid by Measure X funds) $9,875,000
3 Community Development Block Grant (Federal monies) $827,750 4 County Library Contribution $1,800,000
5 Electric Vehicle Charging Station Grant $400,000
6 Building Forward Library Grant Program $1,067,430
7 Capital Campaign Contribution (private contributions and pledges) $6,737,100 Funding as of 11/15/2023 = $25,707,280
DBE Contract “Stipulated Sum” for Phase 1 = $23,619,838 Estimated Cost for Phase 2 = $10,905,462
Total Estimated Cost for Phases 1 and 2 = $34,525,300
Current shortfall to construct Phase 2 = $8,818,020
The presentation at the Council meeting will include additional details and efforts regarding the Design phase of the project.
How Recommendation Supports the Vision
Gonzales will continue to be a safe, clean, family-friendly community, diverse in its heritage, and committed to working collaboratively to preserve and retain its small-town charm.
Explain: Constructing a Community Center will provide residents with a multi-use facility for a wide variety of public and private functions, recreation programs and other activities which will enhance the quality of life of Gonzales residents.
Explain how the Recommendation Directly Implements the Mission The City Council and Staff of the City of Gonzales will realize our Vision by providing the leadership, commitment and resources necessary to provide excellent services that enhance the quality of life of our diverse community. X Yes ____ No____ N/A
Explain: Please see explanation above for the Mission.
City services will be delivered in a cost-effective, respectful and friendly manner to insure the safety and well-being of the residents and the promotion of business, recreational, housing and employment opportunities in an environmentally sustainable manner. X Yes ____No ____ N/A Explain: See Vision explanation above.
Strong fiscal policies allow us to provide appropriate infrastructure for:
• Public Safety Yes X No N/A
• Housing Yes X No N/A
• Recreation X Yes No N/A
• Environment X Yes No N/A
• Education X Yes No N/A
ALTERNATIVES
No alternatives to consider as part of this staff report as this is a progress report.
BUDGET IMPACT
There isn’t a budget impact related to this staff report and presentation.
CONCLUSION
It is recommended that the City Council receive a progress report on delivery of the Community Center Complex Project and provide staff with comments and feedback.
Attachments:
1. Project Road Map