Agenda packet — Gonzales City Council, January 16, 2024

Any writing or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at City Hall located at 147 Fourth Street, Gonzales, California, during normal business hours.

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A G E N D A

JOINT MEETING OF THE

GONZALES CITY COUNCIL AND

GONZALES SUCCESSOR AGENCY
CITY COUNCIL CHAMBERS – 117 FOURTH STREET
GONZALES, CA 93926
TUESDAY, JANUARY 16, 2024
6:00 P.M.

CALL TO ORDER

PLEDGE OF ALLEGIANCE

1. ROLL CALL- City Council/Successor Agency
Mayor Pro Tem/Vice Chair Scott Funk, Council/Agency Member Liz Silva, Council/Agency Member Lorraine Worthy, Council/Agency Member Maria Orozco, Mayor/Chair Jose L. Rios
Successor Agency Item

If you wish to make either a general public comment or to comment on a specific agenda item, please use the Raise Hand function. You will be allowed three minutes for your comments.

If you choose not to attend the City Council meeting but wish to make a comment on a specific agenda item, please submit your comment limited to 250 words or less by 12:00p.m. on the day of the meeting to the City Clerk at [email protected]

BUSINESS FROM THE PUBLIC

2. Business from the Public not on the Agenda; any member of the Public may address the Council/Agency for a period not to exceed three minutes on any subject not on the Agenda. The Council/Agency will listen to all communications but may take no action.

CONSENT AGENDA
All matters listed under the Consent Agenda are considered routine by the City Council and will be adopted by one action of the Council unless any Council Member has a question or wishes to make a statement or discuss an item. In that event, the Mayor will remove the item from the Consent Calendar for separate consideration.

3. Approve the Joint City Council and Successor Agency - Regular Meeting - December 4, 2023 Minutes

4. Approve City Accounts Payable Warrants #49543-49693

5. City Manager’s Report
*
*
Any writing or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at City Hall located at 147 Fourth Street, Gonzales, California, during normal business hours.

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6. Community Development Department Activity Report

7. Community Engagement & Recreation Departments Activity Report

8. Fire Department Activity Report

9. Police Department Activity Report

10. Public Works/City Engineer Department Activity Report

11. Consider Approval of Resolution No. 2024-01, A Resolution of the City Council of the City of Gonzales Approving Amendment #1 to the City of Gonzales Classification Plan for the Fiscal Year 2023-2024

12. Consider Approval of Resolution No. 2024-02, A Resolution of the City Council of the City of Gonzales Approving Amendment #2 to the City of Gonzales Classification Plan for the Fiscal Year 2023-2024

13. Consider Approval of an Agreement Between the City of Gonzales and Armanasco Public Relations Inc. through December 31, 2024, for services rendered to support the Community Center Capital Campaign not to exceed $48,000 ($24,000 per fiscal year) out of the Community Cetner Budget Fund

14. Consider Retroactively Approval of an $8,500 Agreement with Kutak Rock, LLP for Bond Counsel Services related to the Revolving Fund Loan Agreement with the State Water Resources Control Board for Construction of the Industrial Wastewater System

15. Consider Awarding the Pool Heater Replacement Contract to GIS Plumbing at a not-to-exceed cost of $80,000, Direct the City Manager to Execute a Contract with GIS Plumbing and Authorize a budget amendment to GL Account 100-515-6530 to increase expenditures by $80,000

16. Consider Termination of the Current Contract with T-Mobile for the Hot Spot Program, Saving the City $140,000

17. Consider Approval of Resolution No. SA-2024-01, A Resolution of the Successor Agency to the Former Gonzales Redevelopment Agency Approving the Recognized Obligation Payment Schedule 24-25 for the Period of July 1, 2024 through June 30, 2025

REGULAR AGENDA

18. Electronic Billboard Presentation
a) Staff Report
b) Public Comment
c) Council Discussion
d) Council Action
Staff Recommended Action-Receive presentation addressing safety concerns expressed by Council Members; and provide direction on whether to continue exploring the idea of installing an electronic billboard on City property adjacent to Hwy 101

GONZALES YOUTH COUNCIL UPDATES

19. Oral Communication

BUSINESS FROM CITY COUNCIL

20. City Council Board/Committee Reports
a. League of California Cities Monterey Bay Division
b. Association of Monterey Bay Area Governments
c. Monterey Salinas Transit

21. Oral Communications

BUSINESS FROM CITY MANAGER

22. Oral Communications

*
Any writing or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at City Hall located at 147 Fourth Street, Gonzales, California, during normal business hours.

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CLOSED SESSION
Any member of the public may address the Council on a closed session item appearing on the agenda.

Speakers shall have a limited time of three (3) minutes. Please be brief and to the point.

23. The City Council will recess to closed session to consider personnel matters pursuant to Government Code Section 54957(B)(1) - City Manager Evaluation.

ADJOURNMENT
In compliance with the American with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (831) 675-5000. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (CFR 35.102-

35.104 ADA Title II). This is a public meeting and as such, can be seen live by people present or online and is being recorded; therefore; anything you say or do here is public information. The recordings are available online.

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MINUTES

JOINT MEETING OF THE

GONZALES CITY COUNCIL AND

GONZALES SUCCESSOR AGENCY
MONDAY, DECEMBER 4, 2023
6:00 P.M.

CALL TO ORDER
The meeting was called to order at 6:00 PM by Mayor Jose L. Rios.

PLEDGE OF ALLEGIANCE
The flag salute was recited by all present.

1. ROLL CALL
Attendee Name Title Status
Jose L. Rios Mayor/Chair Present
Scott Funk Mayor Pro Tem/Vice Chair Present
Liz Silva Council/Agency Member Present
Lorraine Worthy Council/Agency Member Present
Maria Orozco Council/Agency Member Present

YOUTH COMMISSIONERS
Luke Naegle.

STAFF PRESENT
City Manager Carmen Gil, City Attorney Michael F. Rodriquez, Finance Director Mike Howard, Administrative Assistant II Esthela Palmerin, Administrative Assistant II Marisol Gomez, Public Works Director/City Engineer Patrick Dobbins, Fire Chief Jason Muscio, and Police Chief Keith Wise. * Successor Agency Item
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Minutes Acceptance: Minutes of Dec 4, 2023 6:00 PM (CONSENT AGENDA) AGENDA
ITEM
3

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PUBLIC NOTICE
This meeting is being conducted consistent with State of California Executive Order N-29-20 dated March 17, 2020, regarding the COVID-19 pandemic. The public may participate in person or online via zoom at https://us06web.zoom.us/j/87020263943 or call 1 (669) 900-6833 and use Meeting ID: 870 2026 3943. If you wish to make either a general public comment or to comment on a specific agenda item, please use the Raise Hand function. You will be allowed three minutes for your comments.

PRESENTATIONS

2. Salinas Valley Health
Salinas Valley Health Representative Joel Hernandez, representing district from Gonzales to Prunedale, gave information of why he got involved. He showed how many residents Salinas Valley Health helps in the community, mapped its locations and how many beds the organization has. He explained the different services offered by the hospital and its clinics together, and mentioned the hospital was recognized with the Magnet Recognition due to the Nurses’ hard work.

He presented all the partnerships throughout the County, the current projects, learning programs, new changes within the hospital, and Interim CEO Dr. Radner. He thanked the participation of City Manager Gil as a Representative of South County within the hiring committee for the new Salinas Valley Health CEO.

Council Member Silva commented on how thankful she was for the agreement with Anthem Blue Cross and Salinas Valley Health, and also expressed her gratitude for the services provided by the hospital.

BUSINESS FROM THE PUBLIC

3. Business from the Public not on the agenda; any member of the Public may address the Council for a period not to exceed three minutes on any subject not on the agenda. The council will listen to all communications but may take no action.

Henry Martinez Jr., 116 Tenth Street, expressed his concern about a call he received from family members regarding his daughter and the Police Department. He told the Council about the complaint he submitted with City Hall towards the Police Department.

Mary Martinez explained how she felt about her experience with the Police Department.

April Martinez, 116 Tenth Street, mentioned how mad she was about the situation her family encountered with the Police Department.

Henry Martinez III, 116 Tenth Street, explained how his parents needed his help with the situation his sister was involved with, and how he had to leave school to attend the matter.

Henry Martinez Sr., 112 Tenth Street, expressed how he has taken care of his grandchildren and helped with their traumas and nightmares as kids and as young adults. He also complained about the Police Department and their involvement with the family.

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Minutes Acceptance: Minutes of Dec 4, 2023 6:00 PM (CONSENT AGENDA)

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Rosa Rodriguez, 307 Ayrshire Way, expressed her concerns to the Police Department due to an incident that happened to her last year with one of the Officers and the incident involving the Martinez family. She reminded City Hall about the meeting to be scheduled, and reported about a goat at Meyer Park.

CONSENT AGENDA

4. Approve the Joint City Council, Successor Agency, Public Financing Authority - Regular meeting - November 20, 2023, Minutes

5. Approve City Accounts Payable Warrants #49463-49542

6. Consider Approval of a Consulting Services Agreement Between the City of Gonzales and Olinga Learning for its Youth Development Wings of Knowledge Program in the Amount of $20,000 funded by Measure K funds; and Authorize the City Manager to Sign it RESULT: APPROVED [UNANIMOUS]
MOVER: Liz Silva, Council Member
SECONDER: Lorraine Worthy, Council Member
AYES: Jose L. Rios, Liz Silva, Lorraine Worthy, Maria Orozco, Scott Funk

REGULAR AGENDA

7. Monterey County Business Council Proposal
Staff Report: Paul Farmer, Monterey County Business Council COO, presented the staff report via PowerPoint presentation consisting of an introduction on the Small Business Development Center and what resources it brings to the community.

Public Comment: Rosa Rodriguez, 307 Ayrshire Way, thanked Council Member Orozco for helping many small businesses in the community, past Chief Cudio as well for helping business owners.

Council Discussion: Council Member Worthy expressed her concerns regarding budgeting to fund the grant.

Council Member Silva expressed her concern as well and asked where the funds will be coming from, and if there is somewhere else the money can be taken out of, for example Measure K funding.

Mayor Pro Tem Funk responded with reassurance of investing the money in the project for small businesses, and shared his concerns as well on the budget but approved of also helping the business community.

Council Member Orozco agreed with Mayor Pro Tem Funk and expressed how she has helped many small businesses owners with different situations and thinks this would be a good learning opportunity for the small business owners.

Mayor Rios expressed views of small businesses owners and their struggles, agreed with the investment for the community to see the small businesses succeed with learning tools that they need.

Council Member Silva questioned if there are other grants to ask for this project to put more money towards it.

Packet Pg. 6
Minutes Acceptance: Minutes of Dec 4, 2023 6:00 PM (CONSENT AGENDA)

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City Manager Gil responded there wasn’t time to apply for grants, the amount requested is for the Small Business Development Center to reach their goal and receive a grant they applied for, and if the goal is not reached, the City will not give the $5,000.

Council Member Worthy asked where the money will be allocated from if the goal is reached.

City Manager Gil responded that the money to be allocated from the Community Development budget.

RESULT: APPROVED [UNANIMOUS]
MOVER: Scott Funk, Mayor Pro Tem
SECONDER: Maria Orozco, Council Member
AYES: Jose L. Rios, Liz Silva, Maria Orozco, Scott Funk NOES: Lorraine Worthy, Council Member

8. PG&E’s Request for Tree Removal at North Alta Street Entry Staff Report: Public Works Director Dobbins presented the staff report, giving feedback of the meeting he had with PG&E. He explained how he went with PG&E and made a walkthrough Alta Street and reviewed what trees needed to be removed with them. They also renewed the conditions of the pathway and considered what plants to replace with other plants and trees in the area.

Public Comment: Rosa Rodriguez, 307 Ayrshire Way, reminded the Council of the incident that occurred with outgrown trees and the powerlines in the City. She agreed with the updates and maintenance needed on the trees and also mentioned tips that PG&E has for the public to review and follow up on old trees.

Council Discussion: Council Member Silva asked for clarification about the total of trees that need to be replaced, redwood trees around that area, and replacement with other plants.

Council Member Worthy asked about other plants and cost.

City Manager Gil and Public Works Director Dobbins addressed their questions.

It was the Council’s consensus to direct staff to bring back updates to the Council in the January or February meetings.

9. Progress Report on the Community Center Complex Project Staff Report: Public Works Director Dobbins presented the staff report with an update from Otto construction, with comments to the construction documents to be reviewed and submitted to the city for the building permit.

Public Comment: Rosa Rodriguez, 307 Ayrshire Way, expressed her excitement for the Community Center Project to be moving forward and start breaking ground.

Council Discussion: Council Member Orozco questioned where the campaign money was allocated.

Packet Pg. 7
Minutes Acceptance: Minutes of Dec 4, 2023 6:00 PM (CONSENT AGENDA)

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City Manager Gil responded the money has its own account and is available for the first phase and breaking ground in 2024.

The Council received the report.

GONZALES YOUTH COUNCIL UPDATES

10. Oral Communications
Youth Commissioner Naegle reported on the last meeting with GYC on October 27, 2023; meeting with Lisa from Friday Night Live Club; participation of the GYC at the Holiday Lights event; announced the next meeting December 7th with the construction team regarding the Community Center.

BUSINESS FROM CITY COUNCIL

11. City Council Board/Committee Reports
a. Transportation Agency for Monterey County
Mayor Rios reported he couldn’t attend.
b. Mayor Selection Committee
Mayor Rios reported he couldn’t attend.
c. Salinas Valley Recycles
Council Member Silva announced the strategic planning meeting on December 15th at the Sun Street building and no regular meeting to be conducted until January of 2024. d. Central Coast Community Energy
No Report.

12. Oral Communications
Council Member Worthy echoed Mrs. Rodriguez comments on the Holiday Lights event and expressed her gratitude for everyone’s participation in the event.

Council Member Silva echoed Mrs. Rodriguez comments on the Holiday Lights event and mentioned meeting people from outside town enjoying the event as well. She shared her reviews of the Auxiliary’s history and what she learned while going through some of its history.

Mayor Pro Tem Funk wished everyone Happy Holidays and thanked staff for their efforts and hard work with the decorations around town.

Council Member Orozco thanked staff for all their hard work in the Holiday Lights ceremony.

She mentioned a meeting with the Health Department to facilitate permitting vendors to be able to sell at future events due to one nonprofit organization being unable to participate in the event.

She reminded everyone about the Christmas parade event.

Mayor Rios thanked everyone involved in the Holiday Lights event, and it was good hearing from others about the great job and how successful it was. He asked to plan the future event on a different day from La Gloria Christmas event.

BUSINESS FROM CITY MANAGER

13. Oral Communications
Packet Pg. 8
Minutes Acceptance: Minutes of Dec 4, 2023 6:00 PM (CONSENT AGENDA)

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City Manager Gil thanked staff for their hard work on the event, and everyone who attended. She reminded everyone about the parade and to register to have an accurate count of the participants.

She wished everyone happy holidays.

Public Works Director Dobbins updated the Council on the completion of the server replacement at City Hall and Police Station.

Mayor Rios asked if the update would help with zoom issues.

Public Works Director Dobbins responded no, that was a different issue.

Fire Chief Muscio reported on the distribution of Narcan during the Holiday Lights event and distribution information about drug overdose. He also notified everyone about the upcoming storms.

CLOSED SESSION
Any member of the public may address the Council on a closed session item appearing on the agenda. Speakers shall have a limited time of three (3) minutes. Please be brief and to the point.

There was none.

14. The City Council will recess to closed session pursuant to Government Code Section 54956.8 to confer with and give instructions to its real property negotiator concerning the lease of property located at/on the City’s Water Tower located adjacent to 5th Street and U.S. Highway 101.

The Council conferred with negotiator. No other reportable action taken.

15. The City Council will recess to closed session to confer with its attorney regarding litigation pursuant to Government Code Section 54956.9(d)(2) and is hereby of the opinion that a significant exposure to litigation exists.

The Council conferred with its Attorney. No other reportable action taken.

ADJOURNMENT
The meeting was adjourned at 8:35pm.

ATTEST:

Mary Villegas, Deputy City Clerk
Packet Pg. 9
Minutes Acceptance: Minutes of Dec 4, 2023 6:00 PM (CONSENT AGENDA) City Of Gonzales
Check Register Report
Check
Date
Check
Number
Status Amount
BANK:

Vendor
Number Vendor Name Check Description
RABOBANK Page: 1
Time: 2:57 pm
Date: 12/06/2023
Void/Stop
Date
Reconcile
Date
RABOBANK Checks
49543 12/01/23 Printed 4341 DAVID RIVERA ICI Course - Mileage 12/4 - 12/15/23 400.00 Total Checks: 1 Checks Total (excluding void checks): 400.00 Total Payments: 1 Bank Total (excluding void checks): 400.00 Total Payments: 1 Grand Total (excluding void checks): 400.00 AGENDA
ITEM
Packet Pg. 10
Attachment: Warrants #49543-49693 (2898 : Approve City Accounts Payable Warrants #49543-49693) 4 City Of Gonzales
Check Register Report
Check
Date
Check
Number
Status Amount
BANK:

Vendor
Number Vendor Name Check Description
RABOBANK Page: 1
Time: 4:47 pm
Date: 12/07/2023
Void/Stop
Date
Reconcile
Date
RABOBANK Checks
49544 12/08/23 Printed 108 AIRGAS Propane & Oxygen Rentals 364.82 49545 12/08/23 Printed 2 ALL - SAFE ALARMS Monthly Monitoring 550.00 ALVAREZ TECHNOLOGY 1,720.70
GROUP INC.
49546 12/08/23 Printed 2180 New Work Station
ALVAREZ TECHNOLOGY 11,592.78
GROUP, INC.
49547 12/08/23 Printed 3893 Monthly Service
49548 12/08/23 Printed 137 AMERICAN SUPPLY CO. Supplies 805.40 ARMANASCO PUBLIC 12,584.21

RELATIONS,
49549 12/08/23 Printed 3284 Public Relation Services
49550 12/08/23 Printed 2830 AT&T Corp Yard - 308309956 95.59 49551 12/08/23 Printed 4117 AT&T Phone Service November 2023 399.50 49552 12/08/23 Printed 86 AT&T Telephone Charges 10/19/2023 - 1,305.98 11/18/2023
49553 12/08/23 Printed 3168 AUTOZONE INC. Vehicle Maint. 58.19 49554 12/08/23 Printed 1618 AVAYA FINANCIAL SERVICES Maintenance 1,312.00 49555 12/08/23 Printed 3805 BADGER METER INC. Meter Reading 1,024.16 CAL COAST AUTOMOTIVE 848.10

REPAIR &
49556 12/08/23 Printed 3831 Vehicle Maint.

CAL-WEST LIGHTING AND 100.00
SIGNAL
49557 12/08/23 Printed 3838 Monthly Traffic Signal Maint. 49558 12/08/23 Printed 1095 CALED Economic Development Association 500.00 49559 12/08/23 Printed 770 CARLOS ALBERTO ESQUIVEL Vosti Center Cleaning 400.00 CASNER EXTERMINATING, 520.00
INC.
49560 12/08/23 Printed 889 Pest Control
49561 12/08/23 Printed 212 CITY OF GONZALES Water Deposits to be Applied 3,776.43 49562 12/08/23 Printed 4792 SHERYL COSTELLO Credit on Utility Acct 41.17 49563 12/08/23 Printed 1821 CSK AUTO, INC. Maint. Supplies 18.33 CYPRESS COAST FORD 226.80

LINCOLN
49564 12/08/23 Printed 4063 Maint. Supplies
49565 12/08/23 Printed 3839 CARMEN GIL Travel to King City & Salinas 11/27/2023 63.27 GONZALES ACE HARDWARE 722.59
INC.
49568 12/08/23 Printed 3274 Maint. Supplies
GONZALES TIRE & AUTO 24.23
SUPPLY
49569 12/08/23 Printed 3477 Antifreeze
GREEN VALLEY FARM 351.54
SUPPLY
49570 12/08/23 Printed 1319 PPE
49571 12/08/23 Printed 4387 MARTHA A. GRIMES Comm Zumba Class 180.00 49572 12/08/23 Printed 3228 HARRIS & ASSOCIATES, INC. PM/CM Services 5,580.75 49573 12/08/23 Printed 4403 KATHERINE HUERTA Water Deposit to be Refunded 170.00 49574 12/08/23 Printed 3485 INFOSEND, INC. Utility Billing 4,183.98 49575 12/08/23 Printed 4406 AMPARO IRACHETTA Water Deposit to be Refunded 65.75 49576 12/08/23 Printed 4407 LEXIPOL, LLC State Grant - Officer Wellness Law 2,999.00 Enforcement Wellness App
49577 12/08/23 Printed 2686 DAVID & DONA LLOYD After Hours Answering Service 99.00 49578 12/08/23 Printed 204 LN CURTIS & SONS Turnouts 251.55 49579 12/08/23 Printed 4404 JACQUELINE MAGANA Water Deposit to be Refunded 150.00 MANUEL PEREA TRUCKING, 270.00
INC.
49580 12/08/23 Printed 3395 Service Call to Sewer Plant 49582 12/08/23 Printed 72 MISSION UNIFORM SERVICE Towels & Mats 1,742.11 49583 12/08/23 Printed 3970 MNS ENGINEERS, INC. Stormwater Permit 490.00 MONTEREY COUNTY 46,347.48

EMERGENCY
49584 12/08/23 Printed 470 911 Fees Quarter 3 FY 2023/24 49585 12/08/23 Printed 4405 LINDA NAEGLE Water Deposit to be Refunded 35.00 49586 12/08/23 Printed 4402 MARCO NAVA DJ - Holiday Lights 450.00 49587 12/08/23 Printed 3787 NEW SV MEDIA Public Hearing Notice - Ordinance 199.20 49588 12/08/23 Printed 3247 NHA ADVISORS LLC Comm Center Services 17,831.25 ONE WORKPLACE L. 1,944.73

FERRARI, LLC
49589 12/08/23 Printed 4289 Desk Chairs
49590 12/08/23 Printed 91 P. G. & E. Utilities - #0006301263-7 5,667.78 49591 12/08/23 Printed 91 P. G. & E. Utilities Acct # 1024308210-3 20,625.88 49592 12/08/23 Printed 4221 ERIK PRADER CPR Certification 105.00 PUBLIC AGENCY 506.71

RETIREMENT
49593 12/08/23 Printed 3194 PARS Admin Fees
Packet Pg. 11
Attachment: Warrants #49543-49693 (2898 : Approve City Accounts Payable Warrants #49543-49693) City Of Gonzales
Check Register Report
Check
Date
Check
Number
Status Amount
BANK:

Vendor
Number Vendor Name Check Description
RABOBANK Page: 2
Time: 4:47 pm
Date: 12/07/2023
Void/Stop
Date
Reconcile
Date
RABOBANK Checks
49594 12/08/23 Printed 1021 PURCHASE POWER Postage - 8000-9000-1071-7159 2,000.00 SAFEGUARD BUSINESS 1,108.21

SYSTEMS
49595 12/08/23 Printed 568 Utility Bill Templet
49596 12/08/23 Printed 4313 SAFETEQUIP, INC PPE 144.77
SALINAS VALLEY PRO 3,906.10
SQUAD
49597 12/08/23 Printed 2979 Uniforms
SALINAS VALLEY SOLID 4,720.66
WASTE
49598 12/08/23 Printed 258 Admin Contract - Waste Services SCHAAF & WHEELER, 4,525.00

CONSULTING
49599 12/08/23 Printed 3894 Waterline Design
49600 12/08/23 Printed 2365 SHAPE INC. Arroyo Lift Station 1,062.48 49601 12/08/23 Printed 4318 BRENT SLAMA Vista Lucia Annexation Plan 13,942.50 49602 12/08/23 Printed 2449 SMITH & ENRIGHT Irrigation Repairs 7,383.25 49603 12/08/23 Printed 2673 SPECTRUM Internet - #170000701 1,199.00 49604 12/08/23 Printed 4361 STAPLES, INC. Office Supplies 1,865.36 49605 12/08/23 Printed 1708 SWRCB Stormwater Permit 7,067.00 49606 12/08/23 Printed 3670 T-MOBILE City Cell Phones - #963044810 961.56 49607 12/08/23 Printed 3670 T-MOBILE Hotspot # 1 Acct # 967822032 22,724.66 49608 12/08/23 Printed 3670 T-MOBILE Hotspot # 2 Acct # 967822590 7,569.83 49609 12/08/23 Printed 3880 THE MAYNARD GROUP Video Conference AC7403 284.49 TRANS UNION RISK AND 114.00

ALTERNATI
49610 12/08/23 Printed 3175 TLO
49611 12/08/23 Printed 3718 TRINI'S PLUMBING PD - Vacuum Parts 548.79 49612 12/08/23 Printed 3577 U.S. BANK 11/6/2023 Community Engagement Acct 2,015.08 # 4866 9145 5550 8537
MARIA ANTONIA VARGAS 22.03

AGUILAR
49613 12/08/23 Printed 4394 Water Deposit to be Refunded 49614 12/08/23 Printed 3619 JAIME VASQUEZ Boots Reimbursement 200.00 49615 12/08/23 Printed 99 VOSTI'S, INC. Vehicle Maint. 1,810.06 Total Checks: 69 Checks Total (excluding void checks): 234,475.79 Total Payments: 69 Bank Total (excluding void checks): 234,475.79 Total Payments: 69 Grand Total (excluding void checks): 234,475.79 Packet Pg. 12
Attachment: Warrants #49543-49693 (2898 : Approve City Accounts Payable Warrants #49543-49693) City Of Gonzales
Check Register Report
Check
Date
Check
Number
Status Amount
BANK:

Vendor
Number Vendor Name Check Description
RABOBANK Page: 1
Time: 9:34 am
Date: 12/08/2023
Void/Stop
Date
Reconcile
Date
RABOBANK Checks
49616 12/08/23 Printed SWINERTON SWINERTON BUILDERS PM/CM Services May 2023 35,587.50 Total Checks: 1 Checks Total (excluding void checks): 35,587.50 Total Payments: 1 Bank Total (excluding void checks): 35,587.50 Total Payments: 1 Grand Total (excluding void checks): 35,587.50 Packet Pg. 13
Attachment: Warrants #49543-49693 (2898 : Approve City Accounts Payable Warrants #49543-49693) City Of Gonzales
Check Register Report
Check
Date
Check
Number
Status Amount
BANK:

Vendor
Number Vendor Name Check Description
RABOBANK Page: 1
Time: 1:00 pm
Date: 12/08/2023
Void/Stop
Date
Reconcile
Date
RABOBANK Checks
49617 12/08/23 Printed 91 P. G. & E. Utilities Acct # 7686009735-1 5,704.81 Total Checks: 1 Checks Total (excluding void checks): 5,704.81 Total Payments: 1 Bank Total (excluding void checks): 5,704.81 Total Payments: 1 Grand Total (excluding void checks): 5,704.81 Packet Pg. 14
Attachment: Warrants #49543-49693 (2898 : Approve City Accounts Payable Warrants #49543-49693) City Of Gonzales
Check Register Report
Check
Date
Check
Number
Status Amount
BANK:

Vendor
Number Vendor Name Check Description
RABOBANK Page: 1
Time: 11:11 am
Date: 12/19/2023
Void/Stop
Date
Reconcile
Date
RABOBANK Checks
49618 12/11/23 Printed 1744 GREEN'S ACCOUNTING Finance Services - August 2023 21,537.34 49619 12/11/23 Printed 1744 GREEN'S ACCOUNTING Finance Services - Sept 2023 14,763.13 49620 12/11/23 Printed 1744 GREEN'S ACCOUNTING Finance Services - October 2023. 15,365.02 Total Checks: 3 Checks Total (excluding void checks): 51,665.49 Total Payments: 3 Bank Total (excluding void checks): 51,665.49 Total Payments: 3 Grand Total (excluding void checks): 51,665.49 Packet Pg. 15
Attachment: Warrants #49543-49693 (2898 : Approve City Accounts Payable Warrants #49543-49693) City Of Gonzales
Check Register Report
Check
Date
Check
Number
Status Amount
BANK:

Vendor
Number Vendor Name Check Description
RABOBANK Page: 1
Time: 11:13 am
Date: 12/19/2023
Void/Stop
Date
Reconcile
Date
RABOBANK Checks
THE MASTER'S HOLDINGS 4,380.00
INC
49621 12/15/23 Printed 4793 Wellness Contract Gym Membership.

Total Checks: 1 Checks Total (excluding void checks): 4,380.00 Total Payments: 1 Bank Total (excluding void checks): 4,380.00 Total Payments: 1 Grand Total (excluding void checks): 4,380.00 Packet Pg. 16
Attachment: Warrants #49543-49693 (2898 : Approve City Accounts Payable Warrants #49543-49693) City Of Gonzales
Check Register Report
Check
Date
Check
Number
Status Amount
BANK:

Vendor
Number Vendor Name Check Description
RABOBANK Page: 1
Time: 2:22 pm
Date: 12/21/2023
Void/Stop
Date
Reconcile
Date
RABOBANK Checks
49622 12/22/23 Printed 4343 4LEAF, INC. Building Official & Inspection Services 18,790.75 49623 12/22/23 Printed 1922 A & G PUMPING, INC. Rental for Holiday Lights 183.50 ALVAREZ TECHNOLOGY 3,250.50
GROUP, INC.
49624 12/22/23 Printed 3893 Server Project
49625 12/22/23 Printed 137 AMERICAN SUPPLY CO. Janitorial Supplies 899.31 49626 12/22/23 Printed 341 PATRICK ASKEW Retiree Medical Insurance December 361.00 49627 12/22/23 Printed 3168 AUTOZONE INC. Vehicle Maint. Supplies 261.63 BANUELOS ENTERPRISES, 440.11
INC.
49628 12/22/23 Printed 1054 Fuel
CAL COAST AUTOMOTIVE 250.00

REPAIR &
49629 12/22/23 Printed 3831 Vehicle Maint.
49630 12/22/23 Printed 1821 CSK AUTO, INC. Vehicle Maint. Supplies 923.40 49631 12/22/23 Printed 507 EMC PLANNING GROUP INC. Vista Lucia SEIR 1,981.00 EMERGENCY MEDICAL 879.02

PRODUCTS,
49632 12/22/23 Printed 846 AED Pads & Batteries
49633 12/22/23 Printed 1771 EMPLOY AMERICA Janitorial Services & Carwash 1,000.00 49634 12/22/23 Printed 3839 CARMEN GIL Travel for Meetings 12/6/23 and 12/8/23 66.35 GONZALES ACE HARDWARE 233.29
INC.
49635 12/22/23 Printed 3274 Duster & Sponge for PD
49636 12/22/23 Printed 118 GONZALES RX PHARMACY Blood Glucose Test Strips 17.38 GONZALES TIRE & AUTO 39.70
SUPPLY
49637 12/22/23 Printed 3477 Propane
49638 12/22/23 Printed 4071 GREAT AMERICA FINANCIAL Copier Lease 1,351.94 IRIS-MARILU TAMAYO 720.00

HURTADO
49639 12/22/23 Printed 4213 Adult Co-Ed Volleyball Referee 49640 12/22/23 Printed 72 MISSION UNIFORM SERVICE Towels & Mats 246.19 MONTEREY COUNTY 1,575.83
MAYORS ASSOC.
49641 12/22/23 Printed 465 Mayors Association Dues
ANGELINA TRINIDAD 180.00

NAVARRO
49642 12/22/23 Printed 4408 Adult Co-Ed Volleyball Referee 49643 12/22/23 Printed 3821 PASSPORT LABS, INC. Citation Management 147.16 49644 12/22/23 Printed 3816 OLIVIA PEREA Adult Co-Ed Volleyball Referee 380.00 PUBLIC AGENCY 506.71

RETIREMENT
49645 12/22/23 Printed 3194 PARS Admin Fees
49646 12/22/23 Printed 4325 TAYLOR RIVAS Education Reimbursement 1,149.00 49647 12/22/23 Printed 2685 SC FUELS Fuel 222.92
49648 12/22/23 Printed 2365 SHAPE INC. Pump Repair 9,493.78 THE SPCA OF MONTEREY 1,288.00
COUNTY
49649 12/22/23 Printed 1890 November Services
49650 12/22/23 Printed 3577 U.S. BANK 11/6/2023 Police Dept. Acct # 4866 9145 2,669.41 5550 8537
49651 12/22/23 Printed 3577 U.S. BANK 12/6/2023 City Hall Acct # 4866 9145 2,532.43 5550 8537
49652 12/22/23 Printed 3410 ULINE, INC. Cleaning Supplies 171.29 VALLEY SAW & GARDEN 425.91

EQUIPMENT
49653 12/22/23 Printed 174 Streets/Parks Maint. Supplies 49654 12/22/23 Printed 2261 RAYMUNDO VASQUEZ Reimb. Work Boots 200.00 49655 12/22/23 Printed 3471 VERIZON WIRELESS Cellphones - November Acct # 254.08 742128049-00001
49656 12/22/23 Printed 99 VOSTI'S, INC. Vehicle Maint./Repair 166.68 WILLDAN FINANCIAL 1,372.50

SERVICES
49657 12/22/23 Printed 3682 Supporting Work for the Specific Plan & LAFCO Work
Total Checks: 36 Checks Total (excluding void checks): 54,630.77 Total Payments: 36 Bank Total (excluding void checks): 54,630.77 Total Payments: 36 Grand Total (excluding void checks): 54,630.77 Packet Pg. 17
Attachment: Warrants #49543-49693 (2898 : Approve City Accounts Payable Warrants #49543-49693) City Of Gonzales
Check Register Report
Check
Date
Check
Number
Status Amount
BANK:

Vendor
Number Vendor Name Check Description
RABOBANK Page: 1
Time: 1:05 pm
Date: 01/05/2024
Void/Stop
Date
Reconcile
Date
RABOBANK Checks
49658 01/05/24 Printed 4343 4LEAF, INC. Building Official & Inspection Services 34,133.58 ABAG PUBLICLY OWNED 1,970.04
ENERGY
49659 01/05/24 Printed 256 Levelized Nat Gas Charges
49660 01/05/24 Printed 108 AIRGAS Propane & Oxygen 105.66 ALVAREZ TECHNOLOGY 2,238.31
GROUP, INC.
49661 01/05/24 Printed 3893 Terminal Server for Green's Accounting ARMANASCO PUBLIC 12,500.00

RELATIONS,
49662 01/05/24 Printed 3284 Capital Campaign Support
49663 01/05/24 Printed 341 PATRICK ASKEW Retiree Medical Insurance Jan. 2024 361.00 49664 01/05/24 Printed 3168 AUTOZONE INC. Light Bulbs 22.72 49665 01/05/24 Printed 3805 BADGER METER INC. Meter Reading Software 124.16 49666 01/05/24 Printed 770 CARLOS ALBERTO ESQUIVEL Vosti Center Cleaning October 800.00 49667 01/05/24 Printed 1821 CSK AUTO, INC. Vehicle Maint. Supplies 210.83 GONZALES ACE HARDWARE 463.54
INC.
49668 01/05/24 Printed 3274 Maint. Supplies
GONZALES AMERICAN 300.00
LEGION
49669 01/05/24 Printed 4316 Holiday Celebration Bartending & Cleaning
49670 01/05/24 Printed 3228 HARRIS & ASSOCIATES, INC. CM Services 16,924.50 49671 01/05/24 Printed 3485 INFOSEND, INC. Utility Billing 1,323.60 LECHOWICZ & TSENG 4,020.00

MUNICIPAL
49672 01/05/24 Printed 4320 Water & Sewer Rate Study
49673 01/05/24 Printed 72 MISSION UNIFORM SERVICE Towels & Mats 391.91 49674 01/05/24 Printed 3970 MNS ENGINEERS, INC. Stormwater Permit 70.00 49675 01/05/24 Printed 22 MONTEREY BAY AREA SELF Workers Comp & Liability Insurance 433,629.34 49676 01/05/24 Printed 4325 TAYLOR RIVAS Reimb. Damaged Watch 163.88 49677 01/05/24 Printed 4166 SAGE RENEWABLE ENERGY EV Charging Stations/CEC Grant 4,990.00 SALINAS VALLEY PRO 404.19
SQUAD
49678 01/05/24 Printed 2979 Uniforms
SALINAS VALLEY SOLID 29,988.54
WASTE
49679 01/05/24 Printed 258 Nov. 2023 Solid Waste Fees
49680 01/05/24 Printed 2685 SC FUELS Fuel 553.12
49681 01/05/24 Printed 4318 BRENT SLAMA Vista Lucia Annexation 8,580.00 49682 01/05/24 Printed 2449 SMITH & ENRIGHT Landscaping Maint. 6,893.25 49683 01/05/24 Printed 4409 SOCAL PPE, LLC Fire Gear Rentals 598.13 49684 01/05/24 Printed 4389 STOMMEL INC. ALO Upfit/Radio Install 895.00 49685 01/05/24 Printed 1708 SWRCB Water Board Permit 27,653.00 TARGET SOLUTIONS 960.00

LEARNING LLC
49686 01/05/24 Printed 3597 Premier Membership 2024
49687 01/05/24 Printed 3581 TYLER BUSINESS FORMS 1099 & W2 Forms 974.14 VALLEY ELECTRIC MOTOR 16.55

SERVICE
49688 01/05/24 Printed 132 Motor Part
49689 01/05/24 Printed 99 VOSTI'S, INC. Oil - Police Fleet 1,882.10 49690 01/05/24 Printed 4391 WECO INDUSTRIES, LLC VacCon Parts 756.34 Total Checks: 33 Checks Total (excluding void checks): 594,897.43 Total Payments: 33 Bank Total (excluding void checks): 594,897.43 Total Payments: 33 Grand Total (excluding void checks): 594,897.43 Packet Pg. 18
Attachment: Warrants #49543-49693 (2898 : Approve City Accounts Payable Warrants #49543-49693) City Of Gonzales
Check Register Report
Check
Date
Check
Number
Status Amount
BANK:

Vendor
Number Vendor Name Check Description
RABOBANK Page: 1
Time: 1:31 pm
Date: 01/05/2024
Void/Stop
Date
Reconcile
Date
RABOBANK Checks
49691 01/05/24 Printed 3989 PSOMAS Industrial Water Recycling & Facility Staff 51,837.50 Support Svcs.

SALINAS VALLEY SOLID 17,931.81
WASTE
49692 01/05/24 Printed 258 Contract Admin Services April - June 2023
WINZER FRANCHISE 103.57

COMPANY
49693 01/05/24 Printed 3615 Police Vehicle Maint. Supplies Total Checks: 3 Checks Total (excluding void checks): 69,872.88 Total Payments: 3 Bank Total (excluding void checks): 69,872.88 Total Payments: 3 Grand Total (excluding void checks): 69,872.88 Packet Pg. 19
Attachment: Warrants #49543-49693 (2898 : Approve City Accounts Payable Warrants #49543-49693) The months of November and December were very busy for City staff, not only were staff working to plan the Holiday events, but they were also busy working to advance our local projects and ensure that the City is considered in important policy decisions that can impact our future growth opportunities.

During the first week of November, City Manager Gil attended the MBASIA Risk Summit. The Summit focused on liability prevention efforts Cities can take on to reduce liability. The Summit was very informative and provided a plethora of resources.

On November 16th, during lunch, the City held a Staff Thanksgiving Potluck which was great. One of the activities staff participated in was to try and guess which staff member was which baby. It was a great time and a great way to bond, as well as to thank staff for all they do throughout the year. That same day, City Manager Gil also attended the monthly Senior Luncheon hosted by The Adventure Seeking Seniors.

On December 2nd, the City celebrated the annual Holiday Lights event. It was the perfect day as the weather cooperated with us, and we got to enjoy the festivities downtown surrounded by the Christmas lights that Public Works staff worked hard to put up to bring the Holiday spirit into town.

A big Thank You to them for their hard work.

On Friday, December 8th, City Manager Gil attended the Monterey County Business Council’s Annual Meeting that included presentations by Congressmembers Panetta and Lofgren. The Congressmembers discussed some of the challenges they are facing at the federal level, and how decisions being made at the federal level will be impacting us locally. They shared insights on housing, funding opportunities and disaster preparedness. It was a great event, and it’s good to know that our representatives are always advocating on our behalf at the national level.

City of Gonzales
City Manager Report
November and December 2023
Packet Pg. 20
Attachment: CM Report (2900 : City Manager Report November - December) AGENDA
ITEM
5 December 9th was the Christmas Lights Parade, which once again was a hit. Over 40 cars participated in the parade and the spectators enjoyed watching the creatively decorated cars.

Gonzales Community Center Complex
• The Dennis and Janice Caprara Community Center Complex project is well on its way. The Design Documents have been completed and the team is working to finalize the Construction Documents, leading us to the Groundbreaking Ceremony on April 27th at 1:00pm at the site on 5th Street. Make sure to mark your calendars for this momentous occasion!
Economic Development and Revenue Generation
• City Staff is working hard on identifying and submitting grants on behalf of the City.  They have submitted an application to T-Mobile and are working on three other grants that are due at the end of January.

Housing
• Staff is at the table with our Salinas Valley partner Cities, the County, and LAFCO staff working to ensure that the policies that the LAFCO Commissioners adopt, are in line with what we need at the City of Gonzales to support our future projects and help reduce barriers to housing construction.
• The Vista Lucia housing project is getting traction. The Environmental Impact Review (EIR) is almost finalized and is going through the internal review process. It should be ready for public review in February.
• The 6th Cycle Housing Element is also being finalized and will be going to the Planning Commission on January 22nd. It will be available for public review Friday, January 12th.

You can find the link to it on the City’s website.
• The Economic Development staff is also currently reviewing three Accessory Dwelling Unit plans.

Packet Pg. 21
Attachment: CM Report (2900 : City Manager Report November - December) Community Engagement
• City staff is partnering with the Blue Zones Project, Olinga Learning, and others to bring a Community Garden to the community. The Community Garden is set to cover a piece of the empty lot next to the Skate Park and the Gonzales Pool. We are excited about the opportunities this can bring to the community and the partnerships that are supporting this project. Stay tuned to hear more and to get involved as the plan progresses. • Blue Zones is also working with City Staff to bring in more programming opportunities for our senior citizen population. In February, we will be starting a Chair Yoga program that will not only encompass exercise, but will also bring in educational components. The program will be hosted at the Vosti Center and is set to start February 3rd.

Save the Date for the upcoming events:
• February 3rd - Chair Yoga at the Vosti Center
• April 13th - Gonzales Car Show
• April 27th - Dennis and Janice Caprara
Community Center Groundbreaking Ceremony
Packet Pg. 22
Attachment: CM Report (2900 : City Manager Report November - December) City of Gonzales

COMMUNITY DEVELOPMENT DEPARTMENT

ACTIVITY REPORT
TO: Honorable Mayor Rios and City Council
DATE: January 16, 2024
FROM: Taven Kinison Brown, Community Development Director THROUGH: Carmen Gil, City Manager
SUBJECT: Activity Report Nov. - Dec. 2023

ECONOMIC DEVELOPMENT
Gloria Road Cooler Project. The project was approved by the LAFCo Commission on Monday, September 28, 2023. Staff understands that the applicant is presently working to perfect the agricultural mitigation requirement to the satisfaction of LAFCo, before LAFCo staff will advise the State Board of Equalization that incorporation can be granted. Additionally, the project may not be served by PG&E for a matter of time, potentially even two years or more. City staff and leadership are working to have PG&E engage productively in this matter.

Legacy Signs. In a separate report to this agenda, staff has presented the discussion points requested by the Council regarding safety and city liability. Should the Council appear receptive and comfortable with enabling such a sign, Legacy Sign company may then proceed with a proposal to change the text within the City’s sign code and propose a small lease area and access agreement with the City. Such processes and review will require a CEQA determination, Planning Commission review, and City Council action on the changes to the sign code and accepting a lease agreement.

HOUSING
Housing Element. The draft Housing Element for public review was delivered by 4-LEAF consultants during the holiday recess. Community Development staff is presently working to prepare a translated summary for wide distribution and public notice. The formal review period for staff to receive comments from the public will be for 30 days, then staff will make notes and revisions and forward them to the State Department of Housing and Community Development. The State then has 90 days to review and return comments to the City, should additional issues need to be addressed or clarified. After receiving initial AGENDA
ITEM
6 Packet Pg. 23
comments, the City can move to adopt and resubmit to HCD for another 60-day review. HCD then either finds the element in compliance or provides further comment followed by subsequent 60-day review(s) until certification. From that point with a certified housing element, we will work to implement the Housing Element through zoning actions, program creations, and other mechanisms.

ADUs. Four architectural plan types in four floor-plan sets may be purchased over the counter at City Hall. Plans are available for a low administrative fee of $405, representing a significant saving for homeowners who may not have to hire an architect and/or civil engineer. Unique site plans will still need to be completed and submitted along with solar plans and fire sprinkler information, if required. Staff intends to update and activate the City’s website, bilingual handout materials, and instructions for submittal.

Vista Lucia Specific Plan. On December 28, 2024, during the holiday closure, staff received the Administrative Draft Environmental Impact Report from EMC Planning Group. Community Development Director, Taven Kinison Brown, and consultant Brent Slama are reviewing this 350+ page document to assure its veracity after all these years of efforts. Staff will then direct EMC to make any adjustments quickly, if necessary, and then distribute a public-release copy for an initial 45-day period.

The Final EIR will need to be completed by addressing the comments received during public review, and the project and its many components then brought to the Planning Commission for recommendation and to City Council for action in the Spring of 2024.

Puente Del Monte Specific Plan. Dormant.

The D’Arrigo Property. Dormant.

D’Arrigo H2A Proposal. While a Reimbursement Agreement was authorized by the City Council on October 2, 2023, to cover the expense of staff’s time to the matter, no application, fee deposit, or formal submittal has been made to the City as of the writing of this report, January 8, 2024.

CODE ENFORCEMENT
The City Manager, Community Development Director, and City Building Official, along with other staff are taking a more aggressive approach to non-permitted structures and unsafe living situations. Twenty code enforcement cases were opened in 2023. Cases ranged from waste and recycling bins blocking ADA access at curb corners, equipment, furniture and junk strewn in yards, a commercial building in disrepair with front exterior wall and plaster separating, accessory structures being used as illegal living structures (not to code or permitted for such use), reports of overcrowding and unpermitted interior construction, extensive weeds and inoperable vehicles in front yards, and construction/ building modification without permits. The City continues to meet with property owners, inspect potential violations, and start documentation to progress to remedies.

BUILDING DIVISION ACTIVITY
From November 3, 2023, to December 8, 2023 (36 reporting days), the City issued 12 permits from the Building Division for furnace and water heater changeouts, solar systems, exterior stucco and four reroofs. The estimated valuation of all improvements was $113,800.00.

Packet Pg. 24
City of Gonzales

CITY MANAGER DEPARTMENT

STAFF REPORT
TO: Honorable Mayor Rios and City Council
DATE: January 16, 2024
FROM: Carmen Gil, City Manager
SUBJECT: Community Engagement & Recreation Departments Activity Report Current Activities
Recreation
• In the month of November, the Recreation Department concluded a 6-week pilot program of Zumba at the Park, a collaboration with the Blue Zones Project. The classes took place on Saturday Mornings at Central Park from 9-10AM. Our hope is to continue to provide programming for people of all ages in our community as part of our Healthy Community Initiative.
• For the month of December, the Recreation Department had a very busy month! We hosted our Annual Holiday Lights Event on Saturday December 2nd; this was the first year we included nonfood vendors in our event and in the end, we had a total of 15 vendors. The event included a performance by our Gonzales High School Marching Band, carnival games, face painting, letters to Santa, snow machines, raffles, and our tree lighting ceremony. A special thank you to our Public Works and Fire Department for assisting with the takedown and street closures.

AGENDA
ITEM
7 Packet Pg. 25
• In December, the Recreation Department also held our annual Holiday Lights Parade on Saturday December 9 at 6PM. Our route started at Canyon Creek Park and ended at Centennial Park. We had a grand total of 40 cars turn out. It was a blast and we loved seeing all the creative ways that cars were decorated.
• The City of Gonzales also received a donation of 48 jackets by the Knights of Colombus - Council 5140 to be given out to children in our community. We were able to identify children to give them to that could use them right before the Christmas holiday.

Kid Power
• Kid Power for November was full of fun. We did Day of the Dead masks and altars so the children could bring pictures of their lost family members and animals. We did a lot of arts and crafts that had to do with turkeys and ended with a nice Thanksgiving celebration by making the kids fries and chicken nuggets.
• We had three days of Fall camp, which were a blast. We took apart a pumpkin and learned all about what is on the inside and the names of all the parts of the pumpkin. Some of the kids tasted the pumpkin and loved it and most of them also tried the seeds and loved those as well. We also did a very fun team building activity where we put the kids into groups, and they traced one person in the group and had to design a scarecrow. Another team building game we did was to challenge the teams to make the tallest structure out of toothpicks and marshmallows. • When the kids came back from Fall break, the Kid Power After School Program hit the ground running. Their first project was to decorate the class Christmas trees for the contest. Each class had to vote on the theme for their tree and what they wanted to put on the tree. The first and second grade class were out to win; they picked Harry Potter, and they ended up taking first place in the contest! TK/Kinder’s tree theme was Home Alone New York. Fourth and Fifth grade chose Mario Brothers, and their tree came out amazing. Third grade’s theme was Space Jam – the kids loved watching the movie to get inspired as to what to put on their tree. On the last day of Packet Pg. 26
Kid Power After School the kids had a dance party with lots of goodies, and a special guest - the Grinch.
• Kid Power Winter camp was in full swing. We had two fun filled weeks. During our first week, kids made lots of ornaments and crafts to give their parents. We had lots of time to get creative due to the rain keeping us indoors. On our last day of week one we had a pajama party with pancakes and a movie. The Winter Camp program also received a visit from the Grinch. Thank you to Officer Perez for helping Kid Power catch the Grinch for us! On our last week of camp, we got ready to celebrate the New Year. We talked to the kids about goals for next year and what they learned from this past year. We did lots of crafts for them to take home and celebrate 2024.

Kid Power is looking forward to making more memories in the upcoming year and having blast! Gonzales Youth Council
Please find the Gonzales Youth Council’s 2023 Fall Term Report as Attachment 1.

Activities in the Planning Phase
• The City of Gonzales, in collaboration with The Blue Zones Project, is scheduled to begin Chair Yoga on Saturday, February 3rd at the Vosti Center from 9AM-10AM. • The Recreation Department has various events planned for 2024 calendar year some of which include: a Car Show in April, a Wine Festival in June, a Fall Festival in October, and our Annual Holiday Lights Event in December.

Attachments:

1. GYC Fall 2023 Report
Packet Pg. 27
Packet Pg. 28
Attachment: GYC Fall 2023 Report (2891 : Community Engagement & Recreation Departments Activity Report) Packet Pg. 29
Attachment: GYC Fall 2023 Report (2891 : Community Engagement & Recreation Departments Activity Report) Packet Pg. 30
Attachment: GYC Fall 2023 Report (2891 : Community Engagement & Recreation Departments Activity Report) Packet Pg. 31
Attachment: GYC Fall 2023 Report (2891 : Community Engagement & Recreation Departments Activity Report) City of Gonzales

FIRE DEPARTMENT

ACTIVITY REPORT
TO: Honorable Mayor Rios and City Council
DATE: January 16, 2024
FROM: Jason Muscio, Fire Chief
THROUGH: Carmen Gil, City Manager
SUBJECT: Fire Department Activity Report

EMERGENCY RESPONSE
For the month of November, the Fire Department responded to 64 calls for service including: 1 Vehicle fire, 36 EMS Calls, 4 vehicle accidents, 1 hazardous materials incident, 2 service calls, and 20 good intent calls. There was one instance of simultaneous EMS calls that required assistance from our mutual aid partners.

The month of December also saw 64 total calls for service Including: 4 vehicle fires, 29 EMS calls, 5 vehicle accidents, 3 hazardous condition calls, 4 service calls, 1 aircraft down, and 18 good intent calls.

There were 756 total calls for service during calendar year 2023. The rough breakdown on calls for 2023 is 64% EMS, and 36% Fire related. A detailed breakdown of the call types for 2023 with graphics is attached to this report.

DEPARTMENT OPERATIONS
There are currently no vacancies in our full-time staff, all positions have been filled. We currently have two active Volunteer Firefighters who continue to work night shifts as their schedules allow. Both type one engines, 8111 and 8112 have been repaired and are in service. Water Tender 8141 was out of service for 12 days in December for repairs to the electronic throttle and transmission control system. On November 17th all three pumping apparatus, Engines 8111 and 8112, and water tender 8141 were pump tested to NFPA and ISO fire apparatus standards by an independent contractor, all three failed various portions of the test and will require repairs as time and funding allows.

AGENDA
ITEM
8 Packet Pg. 32

PREVENTION
There were 11 business inspections conducted during November and 9 during December. Two residential rental units were inspected, no serious violations were found. Crews installed four smoke detectors in two residences as part of our continuing partnership with the Red Cross.

EMERGENCY MANAGEMENT
In early December, the Fire Chief led a table-top exercise on potential flooding scenarios due to an El Niño Winter. The exercise included all Department Heads, as well as critical City staff.

COMMUNITY ENGAGEMENT
The Fire Department assisted the Recreation and Public Works Departments with set up and cleanup of the Holiday Lights event, as well as the delivery of Santa. The Fire Department also assisted with the organization and traffic control for the Holiday Lights parade, including giving Santa a ride. And finally, the Fire Department once again provided transport to Santa for the last day of school’s holiday celebration at La Gloria School, and several home daycares in the City.

Attachments:

1. Detailed Report
Packet Pg. 33
Previous Year Jan 1, 2023 - Dec 31, 2023
Jan '23 Feb '23 Mar '23 Apr '23 May '23 Jun '23 Jul '23 Aug '23 Sep '23 Oct '23 Nov '23 Dec '23 01234567
Jan '23 Mar '23 May '23 Jul '23 Sep '23 Nov '23…
Jan '23 Feb '23 Mar '23 Apr '23 May '23 Jun '23 Jul '23 Aug '23 Sep '23 Oct '23 Nov '23 Dec '23 Jan '24 Total (11) Structure
Fire
12115
(12) Fire in
mobile
property used
as a fixed
structure
11 (13) Mobile
property
(vehicle) fire
122114 11
(14) Natural
vegetation fire
23221 10
(15) Outside
rubbish fire
111216
(20)
Overpressure
rupture,
explosion,
overheat, other
11 (30) Rescue,
emergency medical call
(EMS), other
1113
(31) Medical
assist
53523522213 33
(32) Emergency medical
service (EMS)
incident
38 31 42 43 43 35 26 35 40 38 39 31 441
(38) Rescue or
EMS standby
1214
(40) Flammable
gas or liquid
condition,
other
122133111 15
(41)
Combustible/f…
spills & leaks
11 (42) Chemical
release,
reaction, or
toxic condition
11 (44) Electrical
wiring/equipm…
problem
134
36%
FIRE
Percentage of Total
Incidents
64%
EMS
Percentage of Total
Incidents
756

INCIDENTS
In Selected Time Slice
365
DAYS
In Selected Time Slice
Counts % Rows % Columns % All

ANALYTICS
Total Record Volume By Incident Type

Page 1 of 2 ends

Packet Pg. 34
Attachment: Detailed Report (2886 : Fire Department Activity Report) Jan '23 Feb '23 Mar '23 Apr '23 May '23 Jun '23 Jul '23 Aug '23 Sep '23 Oct '23 Nov '23 Dec '23 Jan '24 Total (46) Accident,
potential
accident
22 (50) Service
call, other
2111218
(51) Person in
distress
231118
(52) Water
problem
1121218
(54) Animal
problem or
rescue
11 (55) Public
service
assistance
143223453414 36
(56)
Unauthorized
burning
11 (60) Good
intent call,
other
41117
(61)
Dispatched
and canceled
en route
678975565795 79
(62) Wrong
location, no
emergency
found
1111232 11
(65) Steam,
other gas mistaken for
smoke
123
(66) EMS call
where party
has been
transported
11 (67) HazMat
release
investigation
w/no HazMat
112
(70) False
alarm and
false call, other
61114425147 10 46
(73) System or
detector
malfunction
11114
(74)
Unintentional
system/detect…
operation (no
fire)
112
(90) Special
type of
incident, other
11 Total 59 54 65 69 71 68 52 61 63 66 64 64 756

Page 2 of 2 ends

Packet Pg. 35
Attachment: Detailed Report (2886 : Fire Department Activity Report) City of Gonzales

POLICE DEPARTMENT

ACTIVITY REPORT
TO: Honorable Mayor Rios and City Council
DATE: January 16, 2024
FROM: Keith Wise, Chief of Police
THROUGH: Carmen Gil, City Manager
SUBJECT: November and December 2023 Activity Report
Crime and Arrests
The Gonzales Police Department investigated 5 Part I Crimes (Homicide, Robbery, Theft, Burglary, Rape, Assault and Motor Vehicle Theft) during the month of November 2023. During the same time last year, there were 6 Part I Crimes investigated.

During the month of November 2023, Officers made 15 arrests. During the same time last year, there were a total of 8 arrests.

The Gonzales Police Department investigated 10 Part I Crimes (Homicide, Robbery, Theft, Burglary, Rape, Assault and Motor Vehicle Theft) during the month of December 2023. During the same time last year, there were 6 Part I Crimes investigated.

During the month of December 2023, Officers made 9 arrests. During the same time last year, there were a total of 18 arrests.

Calls for Service
The Department responded to 571 calls for service in November 2023. There were 60 crimes, accident, and information reports taken during the month.

The Department responded to 532 calls for service in December 2023. There were 66 crimes, accident, and information reports taken during the month.

AGENDA
ITEM
9 Packet Pg. 36
Animal Control
During the month of November 2023, the Animal Control Officer (ACO) provided the following services:

Animal
Control
Trapped/Stray Dead Injured Bite Cases Returned to
Owner
Transported
to the SPCA
Cats 0 1 0 0 0 0
Dogs 4 0 0 0 0 4
Total = 4 1 0 0 0 4

During the month of December 2023, the Animal Control Officer (ACO) provided the following services:

Animal
Control
Trapped/Stray Dead Injured Bite Cases Returned to
Owner
Transported
to the SPCA
Cats 0 2 0 0 0 0
Dogs 2 0 0 0 0 2
Total = 2 2 0 0 0 2
Significant Cases
Although the Police Department responded to 571 calls for service during the month of November 2023, the most significant cases involved 6 Part I crimes. 0- Homicide 0 - Rape, 0 - Robbery, 1 -Assault, 2 - Burglary, 1 -Larcenies, and 1 -Stolen Motor Vehicle Thefts.

Although the Police Department responded to 532 calls for service during the month of December 2023, the most significant cases involved 6 Part I crimes. 0- Homicide 0 - Rape, 1 - Robbery, 5 -Assault, 1 - Burglary, 3 -Larcenies, and 0 -Stolen Motor Vehicle Thefts.

Training
The Department continues to conduct in-house training.

On November 21 and November 30, 2023, all department staff completed an 8-hour Active Bystandership for Law Enforcement (ABEL) training. The training was hosted at the Gonzales Police Department Community Room and provided by Captain Juan Mendoza along with Sergeant Bowen.

Officer Rivera attended the 80-hour Institute of Criminal Investigation Core Investigation Course presented by South Bay Regional Public Safety Training Consortium on December 4, 2023 – December 15, 2023 in Monterey.

Sworn staff completed a 4 hour Defensive Tactics Training On December 16, 2023 and December 18, 2023 at the Seaside Police Department.

Other
On November 16, 2023, I was a part of a City Flood Table Exercise with other City Staff at the Police Department Community Room.

On December 2, 2023, Officers participated in the annual Holiday Lights Event hosted by the City of Gonzales.

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On December 9, 2023, Officers assisted the Fire Department during the City Holiday Lights Parade with traffic control.

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City of Gonzales

PUBLIC WORKS / CITY ENGINEER DEPARTMENT

ACTIVITY REPORT
TO: Honorable Mayor Rios and City Council
DATE: January 16, 2024
FROM: Patrick Dobbins, Public Works Director/City Engineer THROUGH: Carmen Gil, City Manager
SUBJECT: Public Works/City Engineer Department Activity Report

BUILDINGS
Community Center Complex Project – An award of contract to Otto Construction/WRNS Design/Build Team was approved at the 6/5/2023 Council meeting. WRNS (Project Architect) submitted 100% Design Development plans and specifications for City review on 10/30/2023 (on schedule). City staff and contract Building Official have reviewed the submittal and provided comments to WRNS. UPDATE: WRNS is preparing the Construction Documents, and their 75% submittal is due January 19, 2024. Staff will present a progress report at the 2/05/2024 Council meeting. Project is on track for groundbreaking by the end of April 2024.

WASTEWATER

1. Industrial Wastewater (IW) System – Construction documents for the IW Conveyance and Treatment Facility were completed in September 2022. Staff, City surveyor and real estate appraiser are finalizing the temporary and permanent easements needed for the pipeline contract. City staff is coordinating with the State Water Resources Control Board regarding the City’s State Revolving Fund loan application (next virtual meeting is 11/17/2023). UPDATES: On 1/06/2024, SWRCB staff emailed City staff that the environmental and technical packages are complete and they’re finishing their review of the financial package. Once that’s complete, staff will present the SRL Loan Agreement for approval at an upcoming Council meeting.

2. Water/Sewer Rate Study – The Rate Consultant (Lechowicz & Tseng) reviewed the City’s rate structure, utility billing data, impact fee studies and capital improvement programs and developed a financial model. and consultant presented the Draft Water/Sewer Rate Study at the 9/18/2023 Council meeting. UPDATES: The Public Hearing and Prop 218 Protest Vote was held as part of AGENDA
ITEM
10 Packet Pg. 39
the 11/20/2023 Council Meeting. At the conclusion of the item, the Council approved the new Water and Sewer rates that went into effect on 1/01/2024.

WATER

1. Johnson Canyon Parallel Waterline – A design contract with Schaaf & Wheeler was approved at the 6/20/2023 Council meeting. The contract was executed, and a kick-off meeting was held on 6/29/2023. UPDATES: The 90% Design Submittal was received on 12/22/2023.

2. Alpine Court Water/Sewer Service – At the 8/07/2023 meeting, the City Council approved submitting grant agreements with the State Water Resource Control Board (SWRCB) to fund construction of extending water and sewer service from Gonzales River Road to Alpine Camp. Staff has submitted the grant application for construction for the project. UPDATES: In December 2023 SWRCB staff advised City staff that funding was not available for the project this fiscal year.

PARKS

1. Meyer Park – Staff has coordinated numerous maintenance items over the last several months including fixing light fixtures, replacing uplifted sidewalk, pruning trees, and replacing the rubber mulch under the swings with wood fiber. We are working with MST on installing a bus shelter that the City and MST will split the cost for.

SOLID WASTE

1. Maury Treleven with Tri-Cities Disposal coordinated a Reuse, Recycle & Cleanup Event on 10/21/2023 and a summary memo is attached.

2. Quarterly Tri-Cities Franchise Agreements Meetings – Staff from the Salinas Valley Solid Waste Authority, Tri-Cities Disposal & Recycling and the cities of Gonzales, Soledad, and Greenfield meet on a quarterly basis to discuss the various waste collection programs (commercial accounts, food waste, organic waste), compliance with latest state regulations, public outreach and education, customer surveys, etc.

DEVELOPMENT PROJECTS

1. Vista Lucia Development (City’s Sphere of Influence - East of US 101) a. Psomas developed a capital program of improvements to convey sewage from the SOI to the City WWTP for treatment and provided the draft technical memo in Mid-November for staff’s review.

The Final Technical Memorandum was submitted in April 2022. b. Staff and our on-call traffic engineer have coordinated with Caltrans District 5 staff on the process for preparation of a Project Study Report/Project Development Support (PSR-PDS). Staff is preparing a Request for Proposals to engage a consultant to prepare the PSR-PDS documents. c. Staff met with Monterey County staff on 10/7/2022 and discussed executing a Maintenance Agreement for the City to be responsible for maintenance of Associated Lane when it’s widened as part of the Vista Lucia Development (maintenance will be funded by an assessment district formed as part of the development). Staff attended a follow-up meeting with County staff on 8/16/2023.
d. Staff is working with the contract Planner on items in the draft Development Agreement.

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2. Rianda Cooler Development Project (Gloria Road) – This project received final approval at the 9/25/2023 LAFCO meeting. Next step is for the applicant to submit plans for building code review.

UPDATE: PG&E is not able to provide the power needed to operate the facility until December 2025 and staff is reaching out to PGE Government Affairs for their assistance.

OTHER PROJECTS

1. Computer Network Server Replacement – Alvarez Technology is replacing the computer servers for City Hall, Fire Station and the Police Department. This $130,000 effort began with an eight-month procurement phase and the physical work was performed over a six-month period. UPDATE: The City Hall server was replaced on 11/01/2023 and the Police Station server was replaced on 12/01/2023.

2. South Salinas Valley Broadband Authority – On 7/05/2023, the City received the High-Level Design package funded by the $250,000 CPUC Local Agency Technical Assistance grant. In October 2023 Tilson Technology (network design consultant) began the Low-Level Design for installation of 40 miles of fiber optic cable in Gonzales.

3. GIS – City staff continues to work on a GIS mapping system by inputting field data for water, sewer and storm drainage systems. Our water and wastewater consultants are using GIS to develop capital improvement projects to serve the proposed development projects in the SOI. GIS Staff with AMBAG is supporting our efforts including coordinating with County GIS staff to obtain additional mapping layers. Staff recently purchased several iPads for use by Public Work field personnel.

4. FEMA Flood Map Updates – In 2021 and 2022, FEMA and their consultants remapping seven watersheds in the Gabilan Mountains in the vicinity of South Salinas, Chualar, Gonzales and Soledad to update the Flood Maps. FEMA did not revise the flood maps based on City review comments that included inaccuracy of their stream gauge calibrations and the new maps became effective 11/30/2023.

5. Transportation Agency for Monterey County – Patrick Dobbins attends the monthly Technical Advisory Committee meetings and is the Chair of the Technical Advisory Committee for 2024.

PUBLIC WORKS OPERATIONS AND MAINTENANCE

WASTEWATER
Staff perform testing and daily inspections of the influent and effluent at the wastewater treatment plant.

The disposal ponds are regularly disced and ripped to ensure good percolation.

Staff have begun new testing requirements for the New Wastewater General Permit.

Staff spent time cleaning Lift Stations and have been cleaning sewer lines on Alta Minor and the alley ways between Alta Minor and Belden.

Staff uploaded the new Sanitary Sewer Management Program (SSMP) to the CIWQS program.

Staff also performed quarterly generator testing at the lift stations in preparation for winter.

WATER
Staff continue to perform testing and maintenance on the water system. Staff repaired three meter leaks during December.

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Staff is actively mapping the water and sewer system for GIS.

STORM WATER
Staff have been working on clearing the percolation ponds for storm preparedness. Staff continue to clean and check storm drains.

Smith & Enright was contracted to clean the percolation pond at the north end of the Canyon Creek Subdivision. Staff removed shrubs in the percolation ponds at Sunrise and Arroyo Estates lift stations.

Staff cleaned the willows out of Sunrise perc pond.

PARKS
Staff mow turf areas in City parks on a weekly basis. Staff cleans restrooms, cleans trash, and makes repairs in parks regularly.

Staff put up Christmas lights in Central Park .

CANYON CREEK & MEYER PARKS
Staff continue to clean the restrooms and grounds at Meyer Park. Staff put up Santa and his Reindeer.

GOVERNMENT BUILDING
Staff continue to maintain all City owned buildings. Staff replaced the HVAC filters in the public buildings.

STREETS
Staff fills potholes as necessary.

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EVENTS
Public Works staff hosted a Thanksgiving potluck at the Corp. Yard for City staff.

Staff spent a lot of time setting up Christmas decorations around town. Staff hung wreaths and banners on Alta Minor and Fourth Street. Staff put Christmas characters on Fourth Street. Lights in the trees, decorated City Hall, etc.

Staff closed streets and set up for the Holiday Lights festival. Staff manned the snow blowing machines and kept the trash cans empty for the event and then helped take down the event.

Staff preparing the lighted characters for placement on Fourth Street.

TRAINING
Staff participated in sandbag training and an APWA Public Works training this month. Staff also participated in Blood born pathogen training for OSHA requirements.

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City of Gonzales

FINANCE DEPARTMENT

STAFF REPORT
TO: Honorable Mayor Rios and City Council
DATE: January 16, 2024
FROM: Mike Howard, Finance Director
THROUGH: Carmen Gil, City Manager
SUBJECT: Resolution No. 2024-01 Amendment #1 to the Classification Plan - Minimum Wage Increase

RECOMMENDATION
It is recommended that the City Council adopt Resolution No. 2024-01, A Resolution of the City Council of the City of Gonzales Approving Amendment #1 to the City of Gonzales Classification Plan for the Fiscal Year 2023-2024.

BACKGROUND
Each year, the City is required to adopt a Summary of Job Classifications and Salary Schedule, which reflects all Council approved classifications and compensation. Amendments to the Schedule may occur during the fiscal year and are submitted to Council for approval.

On January 1, 2024, California State law increases the 2024 minimum wage to $16 per hour for all employers regardless of the number of employees. As a result, it is necessary to make adjustments to some of the City’s part-time hourly pay rates. A Resolution and updated FY 2023-2024 Salary Schedule is attached for Council consideration.

REVIEW AND ANALYSIS
In June 2023, the City Council adopted the FY 2023-2024 Budget, which included the Summary of Job Classifications and Salary Schedule. This Amendment to the FY 2023-2024 Salary Schedule is necessary to memorialize the increase in minimum wage for some of the City’s part-time positions in Recreation that are currently set at the 2023 minimum wage, in order to avoid compaction between subordinates and supervisors.

The proposed increases are as follows:

AGENDA
ITEM
11 Packet Pg. 44
Classification 2023 Hourly Rate 2024 Hourly Rate % of Increase Pool Manager $18.30 $18.80 2.73%
Assistant Pool Manager $17.60 $18.10 2.84%
Senior Life Guard $16.90 $17.40 2.96%
Lifeguard $16.15 $16.65 3.09%
Recreation Leader II $16.15 $16.65 3.09%
Rec Leader I/After School Aid $15.50 $16.00 3.22%
Rec Program Supervisor $16.15 $16.65 3.09%
Explain Recommendation and How it Supports the Vision
Gonzales will continue to be a safe, clean, family-friendly community, diverse in its heritage, and committed to working collaboratively to preserve and retain its small-town charm.

Explain: Paying competitive wages encourages our youth with growth opportunities.

Explain how the Recommendation Directly Implements the Mission The City Council and Staff of the City of Gonzales will realize our Vision by providing the leadership, commitment and resources necessary to provide excellent services that enhance the quality of life of our diverse community. X Yes ___No ___ NA
Explain: It is necessary for the City to comply with State Wage and Hour laws which also provides for enhanced quality of life.

City services will be delivered in a cost-effective, respectful and friendly manner to ensure the safety and well-being of the residents and the promotion of business, recreational, housing and employment opportunities in an environmentally sustainable manner. ___ Yes ___No X NA Explain: The City is required to comply with the new Minimum Wage Order effective January 1, 2024.

Strong fiscal reporting allows us to provide appropriate resources for:
• Public Safety X Yes No N/A
• Housing X Yes No N/A
• Recreation X Yes No N/A
• Environment X Yes No N/A
• Education X Yes No N/A
Explain: Please see above.

ALTERNATIVES
The following alternative are provided for Council Consideration.

1. Adopt the Resolution;

2. Modify and adopt the Resolution;

3. Do not adopt the Resolution and direct staff to consider other options; or

4. Provide staff other direction

BUDGET IMPACT
Packet Pg. 45
There is no financial impact with the adoption of this resolution. Increases were factored into the FY 2023-2024 Budget when it was prepared.

CONCLUSION
It is recommended that the City Council adopt Resolution No. 2024-01, A Resolution of the City Council of the City of Gonzales Approving Amendment #1 to the City of Gonzales Classification Plan for the Fiscal Year 2023-2024.

Attachments:

1. Resol 2024-01
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RESOLUTION NO. 2024-01

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GONZALES APPROVING AMENDMENT #1 TO THE GONZALES CLASSIFICATION PLAN FOR FISCAL YEAR 2023-2024
WHEREAS, each year the City maintains job descriptions for each position and a Summary of Job Classifications and Salary Schedule that sets forth all existing job classifications and salary steps; and
WHEREAS, the adoption of an annual Summary of Job Classifications and Salary Schedule is required by CalPERS; and
WHEREAS, the City Council desires to make changes to the pay rates for certain part-time positions to comply with the State of California increase in minimum wage, and to avoid compaction issues in pay rates between subordinates and supervisors.

NOW, THEREFORE, BE IT HEREBY RESOLVED, that the City Council of the City of Gonzales hereby approves Amendment #1 to the City’s FY 2023-2024 Classification Plan in the form attached hereto as Exhibit “A”, and by this reference, incorporated herein.

PASSED AND ADOPTED by the City Council of the City of Gonzales at a regular meeting duly held on the 16th day of January 2024, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

Jose L. Rios, The Honorable Mayor
ATTEST:

Mary Villegas, Deputy City Clerk
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Attachment: Resol 2024-01 (2884 : Resolution No. 2024-01 Amendment #1 to Classif. Plan - Minimum Wage Increase) Revised 1-1-24, Effective 01/06/24
CLASSIFICATION STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP 8

EXECUTIVE MANAGEMENT STAFF

CITY MANAGER
ASSISTANT CITY MANAGER $12,145.08 $12,691.61 $13,262.73 $13,859.55 $14,483.23 $15,134.98 $15,816.05 $16,527.78 DEPUTY CITY MANAGER $9,778.66 $10,218.70 $10,678.54 $11,159.07 $11,661.23 $12,185.98 $12,734.35 $13,307.40 COMMUNITY DEVELOPMENT DIRECTOR $10,321.92 $10,786.40 $11,271.79 $11,779.02 $12,309.08 $12,862.99 $13,441.82 $14,046.70 PUBLIC SAFETY DIRECTOR (CHIEF OF POLICE) $10,971.70 $11,465.43 $11,981.37 $12,520.53 $13,083.96 $13,672.74 $14,288.01 $14,930.97 *PUBLIC SAFETY DIRECTOR (CHIEF OF POLICE) -
GRANDFATHERED $11,739.72 $12,268.00 $12,820.06 $13,396.97 $13,999.83 $14,629.82 $15,288.17 $15,976.13 SPECIAL PROJECTS DIRECTOR $9,313.00 $9,732.09 $10,170.03 $10,627.68 $11,105.93 $11,605.70 $12,127.95 $12,673.71 DIRECTOR OF PUBLIC WORKS $9,831.47 $10,273.89 $10,736.22 $11,219.35 $11,724.22 $12,251.81 $12,803.14 $13,379.28 *DIRECTOR OF PUBLIC WORKS - GRANDFATHERED $10,174.46 $10,632.31 $11,110.77 $11,610.75 $12,133.23 $12,679.23 $13,249.79 $13,846.04 FIRE CHIEF $9,270.08 $9,687.23 $10,123.15 $10,578.70 $11,054.74 $11,552.20 $12,072.05 $12,615.29 FIRE CHIEF - GRANDFATHERED $9,918.98 $10,365.33 $10,831.77 $11,319.20 $11,828.56 $12,360.85 $12,917.09 $13,498.36

DIRECTOR OF COMMUNITY ENGAGEMENT &
STRATEGIC PARTNERSHIPS $9,385.95 $9,808.32 $10,249.69 $10,710.93 $11,192.92 $11,696.60 $12,222.95 $12,772.98

MID-MANAGEMENT STAFF
CAPTAIN $9,360.96 $9,782.20 $10,222.40 $10,682.41 $11,163.11 $11,665.45 $12,190.40 $12,738.97 DEPUTY FIRE CHIEF $7,760.84 $8,110.07 $8,475.03 $8,856.40 $9,254.94 $9,671.41 $10,106.63 $10,561.42 RECREATION COORDINATOR/ ADMINISTRATIVE $4,549.03 $4,753.74 $4,967.66 $5,191.20 $5,424.81 $5,668.92 $5,924.02 $6,190.61 PUBLIC WORKS SUPERVISOR $5,757.93 $6,017.04 $6,287.81 $6,570.76 $6,866.44 $7,175.43 $7,498.33 $7,835.75

SUPERVISORY STAFF
POLICE SERGEANT $8,605.79 $8,993.05 $9,397.74 $9,820.64 $10,262.57 $10,724.38 $11,206.98 $11,711.29 *POLICE SERGEANT - GRANDFATHERED $9,208.20 $9,622.57 $10,055.59 $10,508.09 $10,980.95 $11,475.10 $11,991.48 $12,531.09 PUBLIC WORKS LEAD WORKER $4,582.42 $4,788.63 $5,004.12 $5,229.30 $5,464.62 $5,710.53 $5,967.50 $6,236.04 *PUBLIC WORKS LEAD WORKER - GRANDFATHERED $4,742.80 $4,956.23 $5,179.26 $5,412.33 $5,655.88 $5,910.40 $6,176.36 $6,454.30

BUILDING/MAINTENANCE STAFF
BUILDING INSPECTOR II $5,365.43 $5,606.88 $5,859.19 $6,122.85 $6,398.38 $6,686.31 $6,987.19 $7,301.61 BUILDING INSPECTOR I $4,560.61 $4,765.84 $4,980.31 $5,204.42 $5,438.62 $5,683.36 $5,939.11 $6,206.37 MECHANIC II $4,699.15 $4,910.62 $5,131.59 $5,362.51 $5,603.83 $5,856.00 $6,119.52 $6,394.90 MECHANIC I $4,344.65 $4,540.16 $4,744.47 $4,957.97 $5,181.08 $5,414.23 $5,657.87 $5,912.47 TECHNICIAN $4,344.65 $4,540.16 $4,744.47 $4,957.97 $5,181.08 $5,414.23 $5,657.87 $5,912.47 MAINTENANCE WORKER $3,595.85 $3,757.66 $3,926.76 $4,103.46 $4,288.12 $4,481.08 $4,682.73 $4,893.45

PUBLIC SAFETY STAFF
POLICE CORPORAL $6,870.83 $7,180.02 $7,503.12 $7,840.76 $8,193.59 $8,562.30 $8,947.61 $9,350.25 POLICE CORPORAL - GRANDFATHERED $7,351.79 $7,682.62 $8,028.34 $8,389.61 $8,767.15 $9,161.67 $9,573.94 $10,004.77 POLICE OFFICER $6,543.65 $6,838.11 $7,145.82 $7,467.39 $7,803.42 $8,154.57 $8,521.53 $8,905.00 *POLICE OFFICER - GRANDFATHERED $7,001.70 $7,316.78 $7,646.03 $7,990.10 $8,349.66 $8,725.39 $9,118.03 $9,528.35 FIRE CAPTAIN $5,361.84 $5,603.13 $5,855.27 $6,118.75 $6,394.10 $6,681.83 $6,982.51 $7,296.73 FIRE FIGHTER/ENGINEER $4,895.59 $5,115.89 $5,346.11 $5,586.68 $5,838.08 $6,100.80 $6,375.33 $6,662.22 POLICE SERVICES TECHNICIAN $3,436.36 $3,591.00 $3,752.59 $3,921.46 $4,097.93 $4,282.33 $4,475.04 $4,676.41

SUPPPORT STAFF
SENIOR ACCOUNTING TECHNICIAN $5,173.89 $5,406.71 $5,650.01 $5,904.26 $6,169.96 $6,447.60 $6,737.75 $7,040.94

EXECUTIVE ASSISTANT TO THE CITY
MANAGER/DEPUTY CITY CLERK $5,173.89 $5,406.71 $5,650.01 $5,904.26 $6,169.96 $6,447.60 $6,737.75 $7,040.94 *EXECUTIVE ASSISTANT TO THE CITY MANAGER
DEPUTY CITY CLERK - GRANDFATHERED $5,354.98 $5,595.96 $5,847.77 $6,110.92 $6,385.91 $6,673.28 $6,973.58 $7,287.39

DEVELOPMENT SERVICES
TECHNICIAN/ADMINISTRATIVE ANALYST $4,044.17 $4,226.15 $4,416.33 $4,615.07 $4,822.74 $5,039.77 $5,266.56 $5,503.55 ACCOUNTING SPECIALIST $3,762.58 $3,931.89 $4,108.83 $4,293.73 $4,486.94 $4,688.86 $4,899.86 $5,120.35 ADMINISTRATIVE ASSISTANT/RECORDS SUPERVISOR $4,044.17 $4,226.15 $4,416.33 $4,615.07 $4,822.74 $5,039.77 $5,266.56 $5,503.55 ADMINISTRATIVE ASSISTANT II $3,762.58 $3,931.89 $4,108.83 $4,293.73 $4,486.94 $4,688.86 $4,899.86 $5,120.35 ADMINISTRATIVE ASSISTANT I $3,324.02 $3,473.60 $3,629.91 $3,793.26 $3,963.95 $4,142.33 $4,328.74 $4,523.53 YOUTH PROGRAM COORDINATOR $3,916.41 $4,092.65 $4,276.81 $4,469.27 $4,670.39 $4,880.56 $5,100.18 $5,329.69 SPORTS & SENIOR PROGRAMS COORDINATOR $3,916.41 $4,092.65 $4,276.81 $4,469.27 $4,670.39 $4,880.56 $5,100.18 $5,329.69 SECRETARY $2,876.09 $3,005.52 $3,140.77 $3,282.10 $3,429.79 $3,584.14 $3,745.42 $3,913.97 RECEPTIONIST- CLERK $2,726.32 $2,849.01 $2,977.21 $3,111.19 $3,251.19 $3,397.49 $3,550.38 $3,710.15

SEASONAL/PART-TIME (HOURLY RATE)
PROJECT COORDINATOR $24.77 $25.89 $27.05 $28.27 $29.54 $30.87 COMMUNITY HEALTH WORKER $21.88 $22.87 $23.90 $24.97 $26.10 $27.27 POOL MANAGER $18.80 $19.65 $20.53 $21.45 $22.42 $23.43
ASSISTANT POOL MANAGER $18.10 $18.91 $19.77 $20.66 $21.58 $22.56 SENIOR LIFE GUARD $17.40 $18.18 $19.00 $19.86 $20.75 $21.68 LIFE GUARD $16.65 $17.40 $18.18 $19.00 $19.86 $20.75
RECREATION LEADER II $16.65 $17.40 $18.18 $19.00 $19.86 $20.75 RECREATION LEADER I/AFTER SCHOOL AID $16.00 $16.72 $17.47 $18.26 $19.08 $19.94 RECREATION PROGRAM SUPERVISOR $16.65 $17.40 $18.18 $19.00 $19.86 $20.75

CITY COUNCIL & MAYOR
CITY COUNCIL & MAYOR - MONTHLY STIPEND $400.00

CITY OF GONZALES CLASSIFICATION PLAN
FISCAL YEAR 2023/24

FOUR AND ONE HALF-PERCENT STEP ADVANCEMENT EXCELLENCE INCENTIVES $16,166.67 MONTHLY (SALARY INDEPENDENT OF STEP SCHEDULE) Packet Pg. 48
Attachment: Resol 2024-01 (2884 : Resolution No. 2024-01 Amendment #1 to Classif. Plan - Minimum Wage Increase) City of Gonzales

FINANCE DEPARTMENT

STAFF REPORT
TO: Honorable Mayor Rios and City Council
DATE: January 16, 2024
FROM: Mike Howard, Finance Director
THROUGH: Carmen Gil, City Manager
SUBJECT: Resolution No. 2024-02 Amendment #2 to the Classification Plan - COLA Increase

RECOMMENDATION
It is recommended that the City Council adopt Resolution No. 2024-02, A Resolution of the City Council of the City of Gonzales Approving Amendment #2 to the City of Gonzales Classification Plan for the Fiscal Year 2023-2024.

On January 1, 2024, California State law increases the 2024 minimum wage to $16.00 per hour for all employers regardless of the number of employees. As a result, it is necessary to make adjustments to some of the City’s part-time hourly pay rates. A Resolution and updated Fiscal Year 2023-24 Salary Schedule is presented at this same January 16, 2024 Council meeting.

On January 6, 2024, in accordance with approved employee MOU’s, COLA increases became effective and require updating the City of Gonzales Classification Plan once again. It is a requirement of CalPERS to have an up-to-date approved Salary Plan for each adjustment to the City of Gonzales Classification Plan.

REVIEW AND ANALYSIS
AGENDA
ITEM
12 Packet Pg. 49
In June 2023, the City Council adopted the FY 2023-2024 Budget, which included the Summary of Job Classifications and Salary Schedule. This Amendment to the FY 2023-2024 Salary Schedule is necessary to memorialize the increases stated in the approved employee group MOUs. There is no impact on the FY 2023- 2024 budget since the budget was prepared taking these increases into account.

Explain Recommendation and How it Supports the Vision
Gonzales will continue to be a safe, clean, family-friendly community, diverse in its heritage, and committed to working collaboratively to preserve and retain its small-town charm.

Explain: Paying competitive wages encourages our youth with growth opportunities.

ALTERNATIVES
The following alternative are provided for Council Consideration.

1. Adopt the Resolution;

2. Modify and adopt the Resolution;

3. Do not adopt the Resolution and direct staff to consider other options; or

4. Provide staff other direction

BUDGET IMPACT
There is no financial impact with the adoption of this resolution. Increases were factored into the FY 2023-2024 Budget when it was prepared.

CONCLUSION
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It is recommended that the City Council adopt Resolution No. 2024-02, A Resolution of the City Council of the City of Gonzales Approving Amendment #2 to the City of Gonzales Classification Plan for the Fiscal Year 2023-2024.

Attachments:

1. Resol 2024-02
Packet Pg. 51
RESOLUTION NO.2024-02

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GONZALES APPROVING AMENDMENT #2 TO THE GONZALES CLASSIFICATION PLAN FOR FISCAL YEAR 2023-2024
WHEREAS, each year, the City maintains job descriptions for each position and a Summary of Job Classifications and Salary Schedule that sets forth all existing job classifications and salary steps; and
WHEREAS, the adoption of an annual Summary of Job Classifications and Salary Schedule is required by CalPERS; and
WHEREAS, the City Council desires to memorialize COLA increase already approved and contained in the employee group MOU’s.

NOW, THEREFORE, BE IT HEREBY RESOLVED, that the City Council of the City of Gonzales hereby approves Amendment #2 to the City’s FY 2023-2024 Classification Plan in the form attached hereto as Exhibit “A”, and by this reference, incorporated herein.

PASSED AND ADOPTED by the City Council of the City of Gonzales at a regular meeting duly held on the 16th day of January 2024, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

Jose L. Rios, The Honorable Mayor
ATTEST:

Mary Villegas, Deputy City Clerk
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Attachment: Resol 2024-02 [Revision 1] (2885 : Resolution No. 2024-02 Amendment #2 to Classif. Plan - COLA Increases) Revised 1-1-24, Effective 01/06/24
CLASSIFICATION STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP 8

EXECUTIVE MANAGEMENT STAFF

DIRECTOR OF COMMUNITY ENGAGEMENT &
STRATEGIC PARTNERSHIPS $9,385.95 $9,808.32 $10,249.69 $10,710.93 $11,192.92 $11,696.60 $12,222.95 $12,772.98

SUPPPORT STAFF
SENIOR ACCOUNTING TECHNICIAN $5,173.89 $5,406.71 $5,650.01 $5,904.26 $6,169.96 $6,447.60 $6,737.75 $7,040.94

CITY COUNCIL & MAYOR
CITY COUNCIL & MAYOR - MONTHLY STIPEND $400.00

CITY OF GONZALES CLASSIFICATION PLAN
FISCAL YEAR 2023/24

FOUR AND ONE HALF-PERCENT STEP ADVANCEMENT EXCELLENCE INCENTIVES $16,166.67 MONTHLY (SALARY INDEPENDENT OF STEP SCHEDULE) Packet Pg. 53
Attachment: Resol 2024-02 [Revision 1] (2885 : Resolution No. 2024-02 Amendment #2 to Classif. Plan - COLA Increases) City of Gonzales

CITY MANAGER DEPARTMENT

STAFF REPORT
TO: Honorable Mayor Rios and City Council
DATE: January 16, 2024
FROM: Carmen Gil, City Manager
SUBJECT: Agreement with Armanasco PR for Community Center Complex Capital Campaign Support

RECOMMENDATION
Staff recommends that the City Council Approve an Agreement between the City of Gonzales and Armanasco Public Relations Inc. through December 31, 2024, for services rendered to support the Community Center Capital Campaign not to exceed $48,000 ($24,000 per fiscal year) out of the Community Cetner Budget Fund.

BACKGROUND
Gonzales is excited about the progress made on the Gonzales Community Center Complex. While for many years it was considered a dream, today we are making strides on making it a reality. The Design Criteria documents have been completed and we are well on our way to completing the final Construction Documents. Taking us to the groundbreaking ceremony on April 27th, 2024.

Armanasco Public Relations (APR) has been working with staff to fundraise and since the kickoff of the Capital Campaign we have managed to secure $6.6 million dollars in multi-year pledges. APR’s experience and expertise in fundraising as well as their reputation and connections with the community have made a huge difference and have helped immensely. However, we are still approximately $10 million dollars short of securing the rest of the funds needed to build Phase 2 of the project, with APR’s support we can continue the efforts as well as seek out grant opportunities for the project. Additionally, they have the relationship with the donors that made the commitment to fund the center and many of those pledges need to be followed up on and it is best that they continue to take the lead on it since they generated the original commitment.

REVIEW AND ANALYSIS
AGENDA
ITEM
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Without the additional support and expertise that APR brings we can be limiting ourselves to funding that can come in after the excitement of the groundbreaking ceremony in April of 2024. This extension to their contract allows them to continue to be part of the team and provide the additional capacity needed to generate additional funding for the Center through June and on as needed basis after that.

APR will continue to support staff in developing and implementing a successful capital campaign through the following actions:

1. Development and updating of Campaign Materials and Communication Tools

2. Continue to Support Donor Identification / Stakeholder Database

3. Campaign Administration Support

4. Media Outreach

5. Speakers Bureau

6. Grant Writing Support

7. Monthly Coordination Meetings with Staff
Explain Recommendation and How it Supports the Vision
Gonzales will continue to be a safe, clean, family-friendly community, diverse in its heritage, and committed to working collaboratively to preserve and retain its small town charm.

Explain: It is important that the city continue to conduct a successful capital campaign and with the groundbreaking coming up we anticipate more opportunities to generate donor interest.

Securing the rest of the funding is imperative to building Phase 2 of the Center which will help us materialize the community’s vision of establishing a local community center that can increase community opportunities and access to safe spaces for families and residents of all ages.

Explain: Armanasco Public Relations, Inc. will help to provide the city with the additional capacity needed to remind donors of their current pledges and will continue to support staff in seeking additional dollars.

City services will be delivered in a cost-effective, respectful, and friendly manner to insure the safety and well being of the residents and the promotion of business, recreational, housing and employment opportunities in an environmentally sustainable manner.

Explain: See above.

Strong fiscal policies allow us to provide appropriate infrastructure for:
• Public Safety X Yes No N/A
• Housing Yes No X N/A
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• Recreation X Yes No N/A
• Environment X Yes No N/A
• Education X Yes No N/A
Explain: Staff believes using experts in this area is critical as the excitement that builds around the groundbreaking ceremony can bring about additional opportunities for donations.

ALTERNATIVES
Alternative 1 – The City Council could direct staff to modify the Agreement to change the amount or period of time covered. Staff will modify as directed.

Alternative 2 – The City Council could direct staff to discontinue to contract with APR for support on the Capital Campaign. However, that can pose additional challenges as staff capacity is already limited and we may miss an opportunity with the groundbreaking happening in April, where we could generate additional donor interest, as well as identifying other grant opportunities we could pursue.

BUDGET IMPACT
The total cost of the contract for the next six months is $4,000 a month for a total of $24,000. As of July, we will only lean on APR on an as needed basis under the same assumption of $4,000 a month with a total not to exceed $24,000 in FY 24/25. This contract will be covered under the 100-112-6245 (Community Center Fund).

CONCLUSION
Staff recommends that the City Council Approve an Agreement between the City of Gonzales and Armanasco Public Relations Inc. through December 31, 2024, for services rendered to support the Community Center Capital Campaign not to exceed $48,000 over two fiscal years. $24,000 for the current FY 23/24 and $24,000 for FY 24/25.

Attachments:

1. Agreement with Armanasco PR
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Consulting Services Agreement between January ___, 2024 City of Gonzales and Armanasco Public Relations, Inc. Page 1 of 13

CONSULTING SERVICES AGREEMENT BETWEEN

THE CITY OF GONZALES AND
ARMANASCO PUBLIC RELATIONS, INC. FOR

GONZALES COMMUNITY CENTER COMPLEX CAPITAL CAMPAGIN SUPPORT THIS AGREEMENT for consulting services is made by and between the City of Gonzales (“City”) and Armanasco Public Relations, Inc. (“Consultant”) (together referred to as the “Parties”) as of January ___, 2024.

Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Consultant shall provide to City the services described in the Scope of Work attached as Exhibit A . In the event of a conflict in or inconsistency between the terms of this Agreement and Exhibit A, the Agreement shall prevail.

1.1 Term of Services. The term of this Agreement shall begin on the Effective Date and shall end on Dec. 31, 2024, unless the term of the Agreement is otherwise terminated or extended, as provided for in Section 8. The time provided to Consultant to complete the services required by this Agreement shall not affect the City’s right to terminate the Agreement, as referenced in Section 8.

1.2 Standard of Performance. Consultant shall perform all services required pursuant to this Agreement according to the standards observed by a competent practitioner of the profession in which Consultant is engaged.

1.3 Assignment of Personnel. Consultant shall assign only competent personnel to perform services pursuant to this Agreement. In the event that City, in its sole discretion, at any time during the term of this Agreement, desires the reassignment of any such persons, Consultant shall, immediately upon receiving notice from City of such desire of City, reassign such person or persons.

1.4 Time. Consultant shall devote such time to the performance of services pursuant to this Agreement as may be reasonably necessary to meet the standard of performance provided in Section 1.1 above, and to satisfy Consultant’s obligations hereunder.

Section 2. COMPENSATION. City hereby agrees to pay Consultant a sum of $4,000 per month January – June 2024 and July through the duration of this contract, as needed based on APR’s regular hourly rates outlined in Exhibit A, notwithstanding any contrary indications that may be contained in Consultant's proposal, for services to be performed and reimbursable costs incurred under this Agreement.

In the event of a conflict between this Agreement and Consultant's proposal, attached as Exhibit A, regarding the amount of compensation, the Agreement shall prevail. City shall pay Consultant for services rendered pursuant to this Agreement at the time and in the manner set forth herein. The payments specified below shall be the only payments from City to Consultant for services rendered pursuant to this Agreement. Consultant shall submit all invoices to City in the manner specified herein. Except as specifically authorized by City in writing, Consultant shall not bill City for duplicate services performed by more than one person.

Packet Pg. 57
Attachment: Agreement with Armanasco PR (2892 : Agreement with Armanasco PR for Community Center Complex Capital Campaign Support) Consulting Services Agreement between January ___, 2024 City of Gonzales and Armanasco Public Relations, Inc. Page 2 of 13 Consultant and City acknowledge and agree that compensation paid by City to Consultant under this Agreement is based upon Consultant's estimated costs of providing the services required hereunder, including salaries and benefits of employees and subcontractors of Consultant. Consequently, the parties further agree that compensation hereunder is intended to include the costs of contributions to any pensions and/or annuities to which Consultant and its employees, agents and subcontractors may be eligible. City therefore has no responsibility for such contributions beyond compensation required under this Agreement.

2.1 Invoices. Consultant shall submit invoices, not more often than once a month during the term of this Agreement, based on the cost for services performed and reimbursable costs incurred prior to the invoice date. Invoices shall contain the following information:
▪ Serial identifications of progress bills; i.e., Progress Bill No. 1 for the first invoice, etc.;
▪ The beginning and ending dates of the billing period; ▪ A Task Summary containing the original contract amount, the amount of prior billings, the total due this period, the balance available under the Agreement, and the percentage of completion;
▪ The total number of hours of work performed under the Agreement by Consultant and each employee, agent, and subcontractor of Consultant performing services hereunder, including a brief description of work that was completed; ▪ The Consultant's signature;
▪ Consultant shall give separate notice to the City when the total number of hours worked by Consultant and any individual employee, agent, or subcontractor of Consultant reaches or exceeds 800 (eight hundred) hours within a 12-month period under this Agreement and any other agreement between Consultant and City. Such notice shall include an estimate of the time necessary to complete work described in Exhibit A and the estimate of time necessary to complete work under any other agreement between Consultant and City, if applicable.

2.2 Monthly Payment. City shall make monthly payments, based on invoices received, for services satisfactorily performed, and for authorized reimbursable costs incurred. City shall have 30 days from the receipt of an invoice that complies with all of the requirements above to pay Consultant.

2.3 Final Payment. City shall pay the last 10% of the total sum due pursuant to this Agreement within 60 days after completion of the services and submittal to City of a final invoice, if all services required have been satisfactorily performed.

2.4 Total Payment. City shall pay for the services to be rendered by Consultant pursuant to this Agreement. City shall not pay any additional sum for any expense or cost whatsoever incurred by Consultant in rendering services pursuant to this Agreement. City shall make no payment for any extra, further, or additional service pursuant to this Agreement.

In no event shall Consultant submit any invoice for an amount in excess of the maximum amount of compensation provided above either for a task or for the entire Agreement, Packet Pg. 58
Attachment: Agreement with Armanasco PR (2892 : Agreement with Armanasco PR for Community Center Complex Capital Campaign Support) Consulting Services Agreement between January ___, 2024 City of Gonzales and Armanasco Public Relations, Inc. Page 3 of 13 unless the Agreement is modified prior to the submission of such an invoice by a properly executed change order or amendment.

2.5 Payment of Subcontractors. Consultant is solely responsible for payment to all subcontractors that complete work under the terms of this Agreement.

2.6 Reimbursable Expenses. Reimbursable expenses are specified below and shall not exceed $5,000 per fiscal year. Expenses not previously approved are not chargeable to City. Reimbursable expenses are included in the total amount of compensation provided under this Agreement that shall not be exceeded.

2.7 Payment of Taxes. Consultant is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes.

2.8 Payment upon Termination. In the event that the City or Consultant terminates this Agreement pursuant to Section 8, the City shall compensate the Consultant for all outstanding costs and reimbursable expenses incurred for work satisfactorily completed as of the date of written notice of termination. Consultant shall maintain adequate logs and timesheets to verify costs incurred to that date.

2.9 Authorization to Perform Services. The Consultant is not authorized to perform any services or incur any costs whatsoever under the terms of this Agreement until receipt of authorization from the Contract Administrator.

Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Consultant shall, at its sole cost and expense, provide all facilities and equipment that may be necessary to perform the services required by this Agreement. City shall make available to Consultant only the facilities and equipment listed in this section, and only under the terms and conditions set forth herein.

City shall furnish physical facilities such as desks, filing cabinets and conference space, as may be reasonably necessary for Consultant's use while consulting with City employees and reviewing records and the information in possession of the City. The location, quantity and time of furnishing those facilities shall be in the sole discretion of City. In no event shall City be obligated to furnish any facility that may involve incurring any direct expense, including but not limited to computer, long-distance telephone or other communication charges, vehicles, and reproduction facilities.

Section 4. INSURANCE REQUIREMENTS. Before beginning any work under this Agreement, Consultant, at its own cost and expense, unless otherwise specified below, shall procure the types and amounts of insurance listed below against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work hereunder by the Consultant and its agents, representatives, employees, and subcontractors. Consistent with the following provisions, Consultant shall provide proof satisfactory to City of such insurance that meets the requirements of this section and under forms of insurance satisfactory in all respects, and that such insurance is in effect prior to beginning work to the City. Consultant shall maintain the insurance policies required by this section throughout the term of this Agreement. Consultant shall not allow any subcontractor to commence work on any subcontract until Consultant has obtained all insurance required herein for the subcontractor(s) and provided evidence that Packet Pg. 59
Attachment: Agreement with Armanasco PR (2892 : Agreement with Armanasco PR for Community Center Complex Capital Campaign Support) Consulting Services Agreement between January ___, 2024 City of Gonzales and Armanasco Public Relations, Inc. Page 4 of 13 such insurance is in effect to City. Verification of the required insurance shall be submitted and made part of this Agreement prior to execution. Consultant shall maintain all required insurance listed herein for the duration of this Agreement.

4.1 Workers’ Compensation. Consultant shall, at its sole cost and expense, maintain Statutory Workers' Compensation Insurance and Employer's Liability Insurance for any and all persons employed directly or indirectly by Consultant. The Statutory Workers' Compensation Insurance and Employer's Liability Insurance shall be provided with limits of not less than $1 million dollars per accident. In the alternative, Consultant may rely on a self-insurance program to meet those requirements, but only if the program of selfinsurance complies fully with the provisions of the California Labor Code. Determination of whether a self-insurance program meets the standards of the Labor Code shall be solely in the discretion of the Contract Administrator. The insurer, if insurance is provided, or the Consultant, if a program of self-insurance is provided, shall waive all rights of subrogation against the City and its officers, officials, employees, and volunteers for loss arising from work performed under this Agreement.

4.2 Commercial General and Automobile Liability Insurance.

4.2.1 General requirements. Consultant, at its own cost and expense, shall maintain commercial general and automobile liability insurance for the term of this Agreement in an amount not less than $100,000 per occurrence, combined single limit coverage for risks associated with the work contemplated by this Agreement.

If a Commercial General Liability Insurance or an Automobile Liability form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, including death resulting therefrom, and damage to property resulting from activities contemplated under this Agreement, including the use of owned and non-owned automobiles.

4.2.2 Minimum scope of coverage. Commercial general coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001 (most recent edition) covering comprehensive General Liability on an "occurrence" basis. Automobile coverage shall be at least as broad as Insurance Services Office Automobile Liability form CA 0001 (most recent edition), Code 1 (any auto). No endorsement shall be attached limiting the coverage.

4.2.3 Additional requirements. Each of the following shall be included in the insurance coverage or added as a certified endorsement to the policy:
a. The Insurance shall cover on an occurrence or an accident basis, and not on a claims-made basis.

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Attachment: Agreement with Armanasco PR (2892 : Agreement with Armanasco PR for Community Center Complex Capital Campaign Support) Consulting Services Agreement between January ___, 2024 City of Gonzales and Armanasco Public Relations, Inc. Page 5 of 13 b. City, its officers, officials, employees, and volunteers are to be covered as insureds as respects: liability arising out of work or operations performed by or on behalf of the Consultant; or automobiles owned, leased, hired, or borrowed by the Consultant.
c. For any claims related to this Agreement or the work hereunder, the Consultant's insurance covered shall be primary insurance as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Consultant's insurance and shall not contribute with it.
d. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled by either party, except after 30 days' prior written notice has been provided to the City.

4.3 Professional Liability Insurance.

4.3.1 General requirements. Consultant, at its own cost and expense, shall maintain for the period covered by this Agreement professional liability insurance for licensed professionals performing work pursuant to this Agreement in an amount not less than $1 million dollars covering the licensed professionals' errors and omissions. Any deductible or self-insured retention shall not exceed $250,000 per claim.

4.3.2 Claims-made limitations. The following provisions shall apply if the professional liability coverage is written on a claims-made form:
a. The retroactive date of the policy must be shown and must be before the date of the Agreement.
b. Insurance must be maintained, and evidence of insurance must be provided for at least five years after completion of the Agreement or the work, so long as commercially available at reasonable rates. c. If coverage is canceled or not renewed and it is not replaced with another claims-made policy form with a retroactive date that precedes the date of this Agreement, Consultant must purchase an extended period coverage for a minimum of five years after completion of work under this Agreement.
d. A copy of the claim reporting requirements must be submitted to the City for review prior to the commencement of any work under this Agreement.

4.4 All Policies Requirements.

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Attachment: Agreement with Armanasco PR (2892 : Agreement with Armanasco PR for Community Center Complex Capital Campaign Support) Consulting Services Agreement between January ___, 2024 City of Gonzales and Armanasco Public Relations, Inc. Page 6 of 13

4.4.1 Acceptability of insurers. All insurance required by this section is to be placed with insurers with a Bests' rating of no less than A:VII.

4.4.2 Verification of coverage. Prior to beginning any work under this Agreement, Consultant shall furnish City with complete copies of all policies delivered to Consultant by the insurer, including complete copies of all endorsements attached to those policies. All copies of policies and endorsements shall show the signature of a person authorized by that insurer to bind coverage on its behalf. If the City does not receive the required insurance documents prior to the Consultant beginning work, it shall not waive the Consultant's obligation to provide them. The City reserves the right to require complete copies of all required insurance policies at any time.

4.4.3 Deductibles and Self-Insured Retentions. Consultant shall disclose to and obtain the written approval of City for the self-insured retentions and deductibles before beginning any of the services or work called for by any term of this Agreement. At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its officers, employees, and volunteers; or the Consultant shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration and defense expenses.

4.4.4 Wasting Policies. No policy required by this Section 4 shall include a "wasting" policy limit (i.e., limit that is eroded by the cost of defense).

4.4.5 Waiver of Subrogation. Consultant hereby agrees to waive subrogation which any insurer or contractor may require from vendor by virtue of the payment of any loss. Consultant agrees to obtain any endorsements that may be necessary to affect this waiver of subrogation.

The Workers' Compensation policy shall be endorsed with a waiver of subrogation in favor of the entity for all work performed by the consultant, its employees, agents, and subcontractors.

4.4.6 Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein.

4.5 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option exercise any of the following remedies, which are alternatives to other remedies City may have and are not the exclusive remedy for Consultant's breach:

Packet Pg. 62
Attachment: Agreement with Armanasco PR (2892 : Agreement with Armanasco PR for Community Center Complex Capital Campaign Support) Consulting Services Agreement between January ___, 2024 City of Gonzales and Armanasco Public Relations, Inc. Page 7 of 13 ▪ Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement;
▪ Order Consultant to stop work under this Agreement or withhold any payment that becomes due to Consultant hereunder, or both stop work and withhold any payment, until Consultant demonstrates compliance with the requirements hereof; and/or ▪ Terminate this Agreement.

Section 5. INDEMNIFICATION AND CONSULTANT'S RESPONSIBILITIES.

Consultant shall indemnify, defend with counsel acceptable to City, and hold harmless City and its officers, officials, employees, agents and volunteers from and against any and all liability, loss, damage, claims, expenses, and costs (including without limitation, reasonable attorney's fees and costs and fees of litigation) (collectively, "Liability") of every nature arising out of or in connection with Consultant's negligent performance of the Services or its failure to comply with any of its obligations contained in this Agreement, except such Liability caused by the sole negligence or willful misconduct of City.

The Consultant's obligation to defend and indemnify shall not be excused because of the Consultant's inability to evaluate Liability or because the Consultant evaluates Liability and determines that the Consultant is not liable to the claimant. The Consultant must respond within 30 days, to the tender of any claim for defense and indemnity by the City, unless this time has been extended by the City. If the Consultant fails to accept or reject a tender of defense and indemnity within 30 days, in addition to any other remedy authorized by law, so much of the money due the Consultant under and by virtue of this Agreement as shall reasonably be considered necessary by the City, may be retained by the City until disposition has been made of the claim or suit for damages, or until the Consultant accepts or rejects the tender of defense, whichever occurs first.

With respect to third party claims against the Consultant, the Consultant waives any and all rights of any type to express or implied indemnity against the Indemnitees.

Notwithstanding the forgoing, to the extent this Agreement is a "construction contract" as defined by California Civil Code Section 2782, as may be amended from time to time, such duties of consultant to indemnify shall not apply when to do so would be prohibited by California Civil Code Section 2782.

In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

Section 6. STATUS OF CONSULTANT.

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Attachment: Agreement with Armanasco PR (2892 : Agreement with Armanasco PR for Community Center Complex Capital Campaign Support) Consulting Services Agreement between January ___, 2024 City of Gonzales and Armanasco Public Relations, Inc. Page 8 of 13

6.1 Independent Contractor. At all times during the term of this Agreement, Consultant and any subcontractor shall be an independent contractor and shall not be an employee of City. City shall have the right to control Consultant only insofar as the results of Consultant's services rendered pursuant to this Agreement and assignment of personnel pursuant to Subparagraph 1.3; however, otherwise City shall not have the right to control the means by which Consultant accomplishes services rendered pursuant to this Agreement. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any and all claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in the California Public Employees Retirement System (PERS) as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits.

6.2 Consultant Not an Agent. Except as City may specify in writing, Consultant or its subcontractors shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. Consultant shall have no authority, express or implied, pursuant to this Agreement to bind City to any obligation whatsoever.

Section 7. LEGAL REQUIREMENTS.

7.1 Governing Law. The laws of the State of California shall govern this Agreement.

7.2 Compliance with Applicable Laws. Consultant and any subcontractors shall comply with all laws applicable to the performance of the work hereunder.

7.3 Other Governmental Regulations. To the extent that this Agreement may be funded by fiscal assistance from another governmental entity, Consultant and any subcontractors shall comply with all applicable rules and regulations to which City is bound by the terms of such fiscal assistance program.

7.4 Licenses and Permits. Consultant represents and warrants to City that Consultant and its employees, agents, and any subcontractors have all licenses, permits, qualifications and approvals of whatsoever nature that is legally required to practice their respective professions. Consultant represents and warrants to City that Consultant and its employees, agents, any subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required to practice their respective professions. In addition to the foregoing, Consultant and any subcontractors shall obtain and maintain during the term of this Agreement valid Business Licenses from City.

7.5 Nondiscrimination and Equal Opportunity. Consultant shall not discriminate, on the basis of a person's race, religion, color, national origin, age, physical or mental handicap or disability, medical condition, marital status, sex, or sexual orientation, against any employee, applicant for employment, subcontractor, bidder for a subcontract, or participant Packet Pg. 64
Attachment: Agreement with Armanasco PR (2892 : Agreement with Armanasco PR for Community Center Complex Capital Campaign Support) Consulting Services Agreement between January ___, 2024 City of Gonzales and Armanasco Public Relations, Inc. Page 9 of 13 in, recipient of, or applicant for any services or programs provided by Consultant under this Agreement. Consultant shall comply with all applicable federal, state, and local laws, policies, rules and requirements related to equal opportunity and nondiscrimination in employment, contracting, and the provision of any services that are the subject of this Agreement, including but not limited to the satisfaction of any positive obligations required of Consultant thereby.

Consultant shall include the provisions of this Subsection in any subcontract approved by the Contract Administrator or this Agreement.

Section 8. TERMINATION AND MODIFICATION.

8.1 Termination. City may cancel this Agreement at any time and without cause upon written notification to Consultant.

Consultant may cancel this Agreement upon 60 days' written notice to City and shall include in such notice the reasons for cancellation.

In the event of termination, Consultant shall be entitled to compensation for services performed to the effective date of termination; City, however, may condition payment of such compensation upon Consultant delivering to City any or all documents, photographs, computer software, video and audio tapes, and other materials provided to Consultant or prepared by or for Consultant or the City in connection with this Agreement.

8.2 Extension. City may, in its sole and exclusive discretion, extend the end date of this Agreement beyond that provided for in Subsection 1.1. Any such extension shall require a written amendment to this Agreement, as provided for herein. Consultant understands and agrees that, if City grants such an extension, City shall have no obligation to provide Consultant with compensation beyond the maximum amount provided for in this Agreement. Similarly, unless authorized by the Contract Administrator, City shall have no obligation to reimburse Consultant for any otherwise reimbursable expenses incurred during the extension period.

8.3 Amendments. The parties may amend this Agreement only by a writing signed by all parties.

8.4 Assignment and Subcontracting. City and Consultant recognize and agree that this Agreement contemplates personal performance by Consultant and is based upon a determination of Consultant's unique personal competence, experience and specialized personal knowledge. Moreover, a substantial inducement to City for entering into this Agreement was and is the professional reputation and competence of Consultant.

Consultant may not assign this Agreement or any interest therein without the prior written approval of the Contract Administrator. Consultant shall not subcontract any portion of the performance contemplated and provided for herein, other than to the subcontractors noted in the proposal, without prior written approval of the Contract Administrator.

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Attachment: Agreement with Armanasco PR (2892 : Agreement with Armanasco PR for Community Center Complex Capital Campaign Support) Consulting Services Agreement between January ___, 2024 City of Gonzales and Armanasco Public Relations, Inc. Page 10 of 13

8.5 Survival. All obligations arising prior to the termination of this Agreement and all provisions of this Agreement allocating liability between City and Consultant shall survive the termination of this Agreement.

8.6 Options upon Breach by Consultant. If Consultant materially breaches any of the terms of this Agreement, City's remedies shall include, but not be limited to, the following:

8.6.1 Immediately terminate the Agreement;

8.6.2 Retain the plans, specifications, drawings, reports, design documents and any other work product prepared by Consultant pursuant to this Agreement;

8.6.3 Retain a different consultant to complete the work described in Exhibit A not finished by Consultant; or

8.6.4 Charge Consultant the difference between the costs to complete the work described in Exhibit A that is unfinished at the time of breach and the amount that City would have paid Consultant pursuant to Section 2 if Consultant had completed the work.

Section 9. KEEPING AND STATUS OF RECORDS.

9.1 Records Created as Part of Consultant's Performance. All reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form, that Consultant prepares or obtains pursuant to this Agreement and that relate to the matters covered hereunder shall be the property of the City. Consultant hereby agrees to deliver those documents to the City upon termination of the Agreement. It is understood and agreed that the documents and other materials, including but not limited to those described above, prepared pursuant to this Agreement are prepared specifically for the City and are not necessarily suitable for any future or other use. City and Consultant agree that, until final approval by City, all data, plans, specifications, reports and other documents are confidential and will not be released to third parties without prior written consent of both parties.

9.2 Consultant's Books and Records. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to the City under this Agreement for a minimum of three years, or for any longer period required by law, from the date of final payment to the Consultant to this Agreement.

9.3 Inspection and Audit of Records. Any records or documents that Section 9.2 of this Agreement requires Consultant to maintain shall be made available for inspection, audit and/or copying at any time during regular business hours, upon oral or written request of the City. Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds $10,000, the Agreement shall be subject to the Packet Pg. 66
Attachment: Agreement with Armanasco PR (2892 : Agreement with Armanasco PR for Community Center Complex Capital Campaign Support) Consulting Services Agreement between January ___, 2024 City of Gonzales and Armanasco Public Relations, Inc. Page 11 of 13 examination and audit of the State Auditor, at the request of City or as part of any audit of the City, for a period of three years after final payment under the Agreement.

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Attachment: Agreement with Armanasco PR (2892 : Agreement with Armanasco PR for Community Center Complex Capital Campaign Support) Consulting Services Agreement between January ___, 2024 City of Gonzales and Armanasco Public Relations, Inc. Page 12 of 13 Section 10 MISCELLANEOUS PROVISIONS.

10.1 Attorneys' Fees. If a party to this Agreement brings any action, including an action for declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing party shall be entitled to reasonable attorneys' fees in addition to any other relief to which that party may be entitled. The court may set such fees in the same action or in a separate action brought for that purpose.

10.2 Venue. In the event that either party brings any action against the other under this Agreement, the parties agree that trial of such action shall be vested exclusively in the state courts of California in the County of Monterey or in the United States District Court for the Northern District of California.

10.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this Agreement is invalid, void or unenforceable, the provisions of this Agreement not so adjudged shall remain in full force and effect. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement.

10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement.

10.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of and shall apply to and bind the successors and assigns of the parties.

10.6 Use of Recycled Products. Consultant shall prepare and submit all reports, written studies and other printed material on recycled paper to the extent it is available at equal or less cost than virgin paper.

10.7 Conflict of Interest. Consultant may serve other clients, but none whose activities within the corporate limits of City or whose business, regardless of location, would place Consultant in a "conflict of interest," as that term is defined in the Political Reform Act, codified at California Government Code Section 81000 et seq.

Consultant shall not employ any City official in the work performed pursuant to this Agreement. No officer or employee of City shall have any financial interest in this Agreement that would violate California Government Code Sections 1090 et seq.

Consultant hereby warrants that it is not now, nor has it been in the previous 12 months, an employee, agent, appointee or official of the City. If Consultant was an employee, agent, appointee or official of the City in the previous twelve months, Consultant warrants that it did not participate in any manner in the forming of this Agreement. Consultant understands that, if this Agreement is made in violation of Government Code § 1090 et seq., the entire Agreement is void and Consultant will not be entitled to any compensation for services performed pursuant to this Agreement, including reimbursement of expenses, Packet Pg. 68
Attachment: Agreement with Armanasco PR (2892 : Agreement with Armanasco PR for Community Center Complex Capital Campaign Support) Consulting Services Agreement between January ___, 2024 City of Gonzales and Armanasco Public Relations, Inc. Page 13 of 13 and Consultant will be required to reimburse the City for any sums paid to the Consultant.

Consultant understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of Government Code § 1090 and, if applicable, will be disqualified from holding public office in the State of California.

10.8 Solicitation. Consultant agrees not to solicit business at any meeting, focus group, or interview related to this Agreement, either orally or through any written materials.

10.9 Contract Administration. This Agreement shall be administered by René L. Mendez ("Contract Administrator"). All correspondence shall be directed to or through the Contract Administrator or his or her designee.

10.10 Notices. Any written notice to Consultant shall be sent to:

David Armanasco
Armanasco Public Relations, Inc.
585 Abrego Street
Monterey, CA 93940
Any written notice to City shall be sent to:

Carmen Gil, City Manager
City of Gonzales
P.O. Box 647
Gonzales, CA 93926

10.11 Integration. This Agreement, including the scope of work attached hereto and incorporated herein as Exhibit ‘A’ represents the entire and integrated agreement between City and Consultant and supersedes all prior negotiations, representations or agreements, either written or oral.

10.12 Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be an original and all of which together shall constitute one agreement.

The Parties have executed this Agreement as of the Effective Date.

CITY OF GONZALES CONSULTANT
Carmen Gil, City Manager David Armanasco, President
Attest:

Mary Villegas, Deputy City Clerk
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Attachment: Agreement with Armanasco PR (2892 : Agreement with Armanasco PR for Community Center Complex Capital Campaign Support) Consulting Services Agreement between
City of Gonzales and Armanasco Public Relations, Inc. - Exhibit A Page 1 of 3

EXHIBIT A

SCOPE OF SERVICES

CAPITAL CAMPAIGN
APR will continue to support the city in the Capital Campaign for the Gonzales Community Center.

Activities and responsibilities include engaging in regular campaign meetings, providing relevant information for content development of campaign materials, advocate for the campaign in the community, identify potential donors, participate in delivering presentations to potential donors, respond to donor requests and conduct necessary follow-up, campaign administration, working with the city on the planning and execution of the phase I groundbreaking event, and attending fundraising events.

Campaign Materials and Communication Tools
APR will work with the city to develop and update the following as needed:
▪ Capital Campaign Information on Community Foundation for Monterey County Website ▪ Campaign Donor Packet
▪ Campaign Donation Spreadsheet to Track Multi-Year Pledges ▪ Donation “Ask” Letters
▪ Thank You for Your Donation Letters
▪ Campaign Brochures and Flyers
▪ Campaign Poster to Display at Events
▪ PowerPoint Presentation for Outreach Meetings
▪ Social Media Graphics
▪ Advertisements
▪ Direct Mail Piece(s)
Donor Identification/Stakeholder Database
To date APR has secured $6,664,605.00 in capital campaign donations and multi-year pledges. APR will continue to identify potential donors and conduct outreach. Emphasis is being placed on individuals and/or businesses that have the capability to make a large donation to the campaign. Naming opportunities still available include the library, community hall, and fitness room.

Campaign Administration
APR will continue with administrative tasks for the campaign which includes database management for donations and pledges, preparing pledge letters and donation forms as commitments are received and preparing thank you letters acknowledging donations received.

Media Outreach
APR will send press releases about the community center project and progress of the capital campaign as needed. Newsworthy opportunities on the horizon include a press releases announcing the phase one milestone and “hats and shovels” groundbreaking ceremony.

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Attachment: Agreement with Armanasco PR (2892 : Agreement with Armanasco PR for Community Center Complex Capital Campaign Support) Consulting Services Agreement between
City of Gonzales and Armanasco Public Relations, Inc. - Exhibit A Page 2 of 3 Speakers Bureau
APR will continue to work with the city to identify professional associations, community groups and other such organizations to target for speaking opportunities. The goal of the presentations will be to increase awareness within the community and garner partnerships with local businesses to promote awareness of the fundraising campaign and to generate other lead opportunities. A PowerPoint Presentation to deliver to service clubs and community organizations will be developed if needed. The presentation should be given by city leadership.

Grant Writing
APR will continue to research and identify foundations whose giving interests are a match for the community center. Based on these findings APR will organize the various opportunities according to deadlines and engage in targeted grant proposal writing and letter of inquiry submissions.

PHASE I GROUNDBREAKING CEREMONY
APR will work with the city to plan and execute a groundbreaking event for phase one of the community center project. We will work with the city on the following:
• Identify key stakeholder to attend and develop an invitation database. This will include donors, contractors, architects, city staff, government officials, and local community members • Create a save the date invitation and event invitation • Coordinate groundbreaking event logistics, such as schedule, event speakers, supplies needed, roles & responsibilities, etc.
• Draft talking points and messaging as needed
• Develop event materials, such as posters and flyers
• Create social media promotion materials
• Press release development and distribution and follow up with media to secure attendance and coverage of the groundbreaking event
• Other groundbreaking event tasks as assigned by the City Manager

MONTHLY MEETINGS
To maintain open communication channels, take advantage of any public relations opportunities that may arise and continue an effective fundraising campaign, APR will continue to hold regular scheduled monthly meetings with city leadership.

PROFESSIONAL FEES & EXPENSES
APR will provide professional services for the scope of work outlined above for a fee of $4,000.00 per month January – June 2024. After 6 months professional services will be provided as needed based on APR’s regular hourly rates as follows:

President $395.00
Vice President $295.00
Senior Account Executive $260.00
Account Executive $200.00
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Attachment: Agreement with Armanasco PR (2892 : Agreement with Armanasco PR for Community Center Complex Capital Campaign Support) Consulting Services Agreement between
City of Gonzales and Armanasco Public Relations, Inc. - Exhibit A Page 3 of 3 Out-of-pocket expenses such as graphic design, printing, website design, advertising costs and other expenses are an additional cost. APR will gather bids for expenses and no out-of-pocket expense more than $200 will be incurred without prior approval.

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Attachment: Agreement with Armanasco PR (2892 : Agreement with Armanasco PR for Community Center Complex Capital Campaign Support) City of Gonzales

PUBLIC WORKS / CITY ENGINEER DEPARTMENT

STAFF REPORT
TO: Honorable Mayor Rios and City Council
DATE: January 16, 2024
FROM: Patrick Dobbins, Public Works Director/City Engineer THROUGH: Carmen Gil, City Manager
SUBJECT: Agreement with Kutak Rock LLP for Industrial Wastewater Bond Counsel

RECOMMENDATION
It is recommended that the City Council Retroactively Approve an $8,500 Agreement with Kutak Rock, LLP for Bond Counsel Services related to the Revolving Fund Loan Agreement with the State Water Resources Control Board for Construction of the Industrial Wastewater System.

BACKGROUND
Constructing the Industrial Wastewater System (IW System) Project is a key component of the city’s approach to expanding the wastewater system beyond the current 1.3 million gallons/day permitted capacity. The various ag-processing facilities (Taylor Farms, Del Monte, Braga Fresh, etc) within the city’s Business Industrial Park discharge approximately 800,000 gallons/day of agricultural wash water into the city sewer system. This is approximately two-thirds of the flow to the city wastewater treatment plant.

Completion of the new IW System will provide additional capacity at the existing wastewater treatment plant and allow for the facility to be upgraded to meet new Regional Board permit requirements.

The IW System is estimated to cost approximately $29 million (hard and soft costs). The cost estimate includes:
• Hard costs (Construction contracts)
• Soft costs which include consultants (Designer, Program and Construction Managers, Environmental, Surveying), temporary and permanent easements, legal support, and preparation of the project EIR
• Contingency for unforeseen costs
AGENDA
ITEM
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• Escalation to the mid-point of construction

REVIEW & ANALYSIS
Over the last two years, staff have pursued a State Revolving Fund Loan from the State Water Resources Control Board (SWRCB) due to the very low interest rate (currently less than 2.0%). A SRF Loan Application consists of the following four packages that are reviewed and accepted by SWRCB staff:

1. Environmental (CEQA clearance)

2. Technical (Plans, Technical Specifications and Cost Estimate)

3. Financial (City Sewer Rates support repayment of the SRF Loan and the Sewer Enterprise account doesn’t have any debt that’s superior to the SRF Loan), and

4. Legal (Installment Sale Agreement)
The Environmental and Technical packages are complete, and review of the Financial package is nearly complete. The Legal package is accepting the terms of the “Installment Sale Agreement” template and the SWRCB providing a project-specific loan agreement to the city.

The Legal package requires the city to provide a Bond Counsel Letter of Opinion that includes the following items:

1. Review of the financial documents for legal sufficiency, including the Construction Installment Sale Agreement between the City and the Board.

2. Legality of the proceedings for the authorization, execution and delivery of the Installment Sale Agreement and other agreements relating to the Transaction.

The City’s long-time financial advisor, NHA Advisors (NHA) recommended Kutak Rock, LLP to provide Bond Counsel services. This recommendation is based upon the firm’s reputation, the assigned Kutak attorney, Albert Reyes’ specific and significant experience serving as bond counsel on SWRCB financings, and Mr. Reyes’ previous professional service to the City.

In order to expedite the Bond Counsel services as it was time sensitive for the SRF loan application, the City Manager executed the attached agreement with Kutak Rock LLP on December 12, 2023 and staff recommends the City Council retroactively approve this agreement with Kutak Rock LLP for Bond Counsel Services.

How Recommendation Supports the Vision
Gonzales will continue to be a safe, clean, family-friendly community, diverse in its heritage, and committed to working collaboratively to preserve and retain its small-town charm.

Explain: Constructing an Industrial Wastewater System supports our vision to expand the city’s wastewater system capacity and support economic development that will provide more local employment opportunities for City residents.

Explain how the Recommendation Directly Implements the Mission The City Council and Staff of the City of Gonzales will realize our Vision by providing the leadership, commitment and resources necessary to provide excellent services that enhance the quality of life of our diverse community. X Yes ____ No____ N/A
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Explain: Constructing an Industrial Wastewater Treatment Facility will enhance the community’s quality of life by providing for the continued treatment and safe disposal of the wastewater generated by the processing facilities in the Industrial Business Park.

City services will be delivered in a cost-effective, respectful and friendly manner to insure the safety and well-being of the residents and the promotion of business, recreational, housing and employment opportunities in an environmentally sustainable manner. X Yes ____No ____ N/A Explain: See Vision explanation above.

Strong fiscal policies allow us to provide appropriate infrastructure for:
• Public Safety Yes X No N/A
• Housing X Yes No N/A
• Recreation Yes X No N/A
• Environment X Yes No N/A
• Education Yes X No N/A

ALTERNATIVES
The Council could decide to direct staff to seek additional proposals for this work.

BUDGET IMPACT
The $8,500 expense will be funded with Wastewater Enterprise monies.

CONCLUSION
It is recommended that the City Council Retroactively Approve an $8,500 Agreement with Kutak Rock, LLP for Bond Counsel Services related to the Revolving Fund Loan Agreement with the State Water Resources Control Board for Construction of the Industrial Wastewater System.

Attachments:

1. Agreement with Kutak Rock LLP
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Attachment: Agreement with Kutak Rock LLP (2893 : Agreement with Kutak Rock LLP for Industrial Wastewater Bond Counsel) Packet Pg. 77
Attachment: Agreement with Kutak Rock LLP (2893 : Agreement with Kutak Rock LLP for Industrial Wastewater Bond Counsel) Packet Pg. 78
Attachment: Agreement with Kutak Rock LLP (2893 : Agreement with Kutak Rock LLP for Industrial Wastewater Bond Counsel) Packet Pg. 79
Attachment: Agreement with Kutak Rock LLP (2893 : Agreement with Kutak Rock LLP for Industrial Wastewater Bond Counsel) City of Gonzales

PUBLIC WORKS / CITY ENGINEER DEPARTMENT

STAFF REPORT
TO: Honorable Mayor Rios and City Council
DATE: January 16, 2024
FROM: Patrick Dobbins, Public Works Director/City Engineer THROUGH: Carmen Gil, City Manager
SUBJECT: Award Pool Heater Replacement Contract to GIS Plumbing

RECOMMENDATION
It is recommended that the City Council award the Pool Heater Replacement Contract to GIS Plumbing at a not-to-exceed cost of $80,000, Direct the City Manager to Execute a Contract with GIS Plumbing and Authorize a budget amendment to GL Account 100-515-6530 to increase expenditures by $80,000.

BACKGROUND
The Community Pool is a city-owned facility located at 205 Elko Street. The Community Pool was originally constructed in 1973 and underwent a major renovation in 2016. The City Recreation Department arranges and staffs the following activities at the pool each summer:
• Swim lessons
• Open swimming
• Pool parties on weekends
• Movie nights
• Water Aerobics
The pool heater was replaced during the 2016 renovation and is a Raypac Model P1262B. During the last year, the pool heater struggled to operate. Public Works staff coordinated with Raypac factory representatives to diagnose why the heater was not working. With Raypac’s help, staff replaced several parts only for the heater to continue to struggle to operate consistently.

Staff recently had the pool heater inspected by a local Raypac Service representative, and staff presented their observations to the Raypac factory representatives for their guidance and feedback. Based on AGENDA
ITEM
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provided photographs, Raypac reps informed staff that the cost to purchase and install replacement parts would not guarantee that the heater would work as designed and it would be better to install a new heater.

At the August 7, 2023 Council meeting, staff was directed to engage the Pool Consultant who designed the 2016 Renovation Project to prepare a Technical Memorandum outlining the options for replacing or upgrading the pool heater. At the November 20, 2023 Council meeting, staff presented the Technical Memorandum along with a recommendation to replace the pool heater with the same make/model.

REVIEW & ANALYSIS
Staff issued the project for public bid on November 28, 2023. The bid document was emailed to local mechanical contractors, pool supply vendors and to the Central Coast Builders Exchange in Salinas and the Santa Clara/San Benito County Builders Exchange for review by interested contractors. On December 20, 2023, city staff received one bid from GIS Plumbing of Salinas with a bid amount of $69,580. Staff reviewed the submitted bid and determined that it was a responsive and responsible bid.

Staff recommends adding a $10,420 contingency for unforeseen efforts for a total $80,000 contract authorization to GIS. The heater is expected to take six to eight weeks to be delivered and installed.

Therefore, staff recommends the City Council award the Pool Heater Replacement Contract to GIS Plumbing at a not-to-exceed cost of $80,000 and authorize a budget amendment to GL Account 100-515- 6530 to increase expenditures by $80,000.

Explain: Maintaining the operation of the city’s Community Pool supports our vision to provide recreational facilities to city residents
Explain how the Recommendation Directly Implements the Mission The City Council and Staff of the City of Gonzales will realize our Vision by providing the leadership, commitment and resources necessary to provide excellent services that enhance the quality of life of our diverse community. X Yes ____ No____ N/A
Explain: See Vision explanation above.

City services will be delivered in a cost-effective, respectful and friendly manner to insure the safety and well being of the residents and the promotion of business, recreational, housing and employment opportunities in an environmentally sustainable manner. X Yes ____No ____ N/A Explain: See Vision explanation above.

Strong fiscal policies allow us to provide appropriate infrastructure for:
• Public Safety Yes X No ___ N/A
• Housing Yes X No ___ N/A
• Recreation X Yes ___ No ___ N/A
• Environment X Yes ___ No ___ N/A
• Education X Yes ___ No ___ N/A
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Explain: See Vision above.

ALTERNATIVES
Direct staff to seek additional bids for this work. This isn’t recommended, as it would delay opening the pool for the summer season.

BUDGET IMPACT
Replacing the pool heater will require a budget amendment to GL Account 100-515-6530 to increase expenditures by $80,000.

CONCLUSION
It is recommended that the City Council award the Pool Heater Replacement Contract to GIS Plumbing at a not-to-exceed cost of $80,000, Direct the City Manager to Execute a Contract with GIS Plumbing and Authorize a budget amendment to GL Account 100-515-6530 to increase expenditures by $80,000.

Attachments:

1. Agreement with GIS Pluming
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1 AGREEMENT
THIS AGREEMENT, made and entered into this 16th day of January, 2024, by and between CITY OF GONZALES, a municipal corporation of the State of California, hereinafter called "City", and GIS PLUMBING, Inc of Salinas, California hereinafter called ”Contractor".

W I T N E S S E T H
FIRST: Contractor hereby covenants and agrees to furnish and provide all labor, materials, tools, appliances, equipment, plant and transportation, and all other things required or necessary to be furnished, provided or done, and build, erect, construct and complete the work at the time and in the manner provided, and in strict accordance with, the Plans and Specifications therefore, for

COMMUNITY POOL HEATER REPLACEMENT
SECOND: It is expressly understood and agreed that this contract consists of the following documents, all of which are incorporated into this agreement and made a part hereof as fully and completely as if set forth herein verbatim, to wit:

1. Notice to Bidders

2. Information for Bidders

3. Bid Form

4. List of Subcontractors

5. Noncollusion Affidavit

6. Contractor’s Certificate as to Workers’ Compensation

7. Affidavit Concerning Employment of Undocumented Aliens to be Submitted with Bid

8. Agreement

9. City of Gonzales Business License

10. General Conditions

11. Special Conditions

12. Plans

13. Addendums

14. Remaining Work Items List and Contractor Breakdown
THIRD: That said Contractor agrees to receive and accept the following prices as full compensation for furnishing all materials and for doing all the work embraced and contemplated in this Agreement as set forth in the Proposal, a true copy thereof hereto attached; also, for all loss or damage arising out of the nature of said work or from the action of the elements or from any unforeseen difficulties or obstructions which may arise or be encountered in the prosecution of the work until the acceptance thereof by the City of Gonzales and for all risk connected with the work, and for well and faithfully completing the work, and the whole thereof, in the manner and according to the said Plans and Specifications and the provisions of this Agreement, and the requirements of the City Engineer under them, to wit: The prices as set forth in the Proposal of said Contractor for the work to be constructed under this Agreement, which prices should be considered as though repeated herein.

The Contractor and City hereby agree that the Contractor shall perform the work and be paid the amount specified in the Proposal submitted by the Contractor, for the total price of Eighty Thousand Dollars ($80,000) including a contingency budget. The undersigned Contractor further agrees to so plan the work and to prosecute it with such diligence that said work, and all of it, shall be completed on or before the expiration of the time specified in the Proposal after execution of the Contract on behalf of the City of Gonzales and the receipt from the City of Gonzales of a notice to proceed with the work.

FOURTH: City hereby promises and agrees with said Contractor to employ, and does hereby employ, said Contractor to provide the materials and to do the work according to the terms and conditions herein Packet Pg. 83
Attachment: Agreement with GIS Pluming (2894 : Award Pool Heater Replacement Contract to GIS Plumbing) 2 contained and referred to, for the price aforesaid, and hereby contracts to pay the same at the time, in the manner and upon the conditions set forth in the Specifications and the said parties, for themselves, their heirs, executors, administrators, successors, and assigns, do hereby agree to the full performance of the covenants herein contained.

FIFTH: No interest in this Agreement shall be transferred by the Contractor to any other party, and any such transfer shall cause the annulment of this Agreement, so far as the City of Gonzales is concerned. All rights of action, however, for any breach of this Agreement are reserved to City.

SIXTH: The Contractor shall hold harmless and indemnify the City of Gonzales, its officers, agents, employees and volunteers, from all loss, damage, cost or expense that arises or is set up for infringement or patent rights of anyone for use by the City of Gonzales, its officers, employees or agents, or articles supplied by the Contractor under this Agreement of which he/she is not entitled to use or sell. Contractor agrees to, at his/her own cost and expense, defend in court the City, its officers, agents, employees, and volunteers, in any action which may be commenced or maintained against them, on account of any claimed infringement of patent rights, arising out of this Agreement.

Contractor shall take all responsibility for the work, shall bear all losses and damages directly or indirectly resulting to the Contractor, any subcontractors, the City, its officers, officials, agents, employees, and volunteers, on account of the performance or character of the work, unforeseen difficulties, accidents, or occurrences of other causes predicated on active or passive negligence of the Contractor or of any subcontractor. The Contractor shall indemnify, defend and hold harmless the City, its officials, officers, employees, agents and volunteers from and against any or all loss, liability, expense, claim costs (including costs of defense), suits, and damages of every kind, nature and description directly or indirectly arising from performance of the work. This provision shall not be construed to exempt the City, or its officials, officers, and employees from their own willful misconduct or sole negligence. By execution of this Agreement the Contractor acknowledges and agrees that the Contractor has read and understands the requirements of this Agreement, including this indemnity provision, which is a material element of consideration. Approval of the Contractor’s certificates of insurance does not relieve the Contractor of liability under this provision.

1. Contractor will defend any action or actions filed in connection with any such claims, damages, penalties, obligations or liabilities and will pay all related costs and expenses, including attorney’s fees incurred;

2. Contractor will promptly pay any judgment rendered against the City, its officials, officers, employees, agents and volunteers or consultants for any such claims, damages, penalties, obligations or liabilities; and,

3. In the event the City, its officials, officers, employees, agents, volunteers or consultants is made a party to any action or proceeding filed or prosecuted against Contractor for such damages or other claims arising out of or in connection with the negligence or wrongful acts of Contractor in the performance of the work, Contractor agrees to pay the City, its official, officers, employees, agents, volunteers and consultants any and all costs and expenses incurred in such action or proceeding, including but not limited to, reasonable attorney’s fees.

Contractor shall reimburse the City for all costs and expense (including but not limited to fees and charges of architects, engineers, attorneys and other professional and court costs) incurred by the City in enforcing the provisions of this Section.

SEVENTH: Public Contract Code Section 20104 et seq. which governs the resolution of construction contract claims under $375,000, shall apply in lieu of any contrary provisions concerning disputed work with a value under $375,000 contained in the General Conditions, Special Provisions, Standard Specifications, and any and all related provisions incorporated therein:

EIGHTH: The Contractor agrees to immediately repair and replace all defective material and workmanship Packet Pg. 84
Attachment: Agreement with GIS Pluming (2894 : Award Pool Heater Replacement Contract to GIS Plumbing) 3 discovered within one year after acceptance by the City or final payment to Contractor and to indemnify the City against all loss and damage occasioned by any such defect, discovered within said year, even though the damage or loss may not be ascertained until after the expiration thereof. Provided, however, that if such failure of the Contractor to perform should not, by reasonable diligence, be discoverable or discovered within said one year, then the obligation of the Contractor to repair and replace said defective material or workmanship shall continue until one year after the actual discovery thereof.

NINTH: The Contractor agrees at all times during the progress of the work to carry with insurance carriers approved by the City full coverage worker’s compensation and commercial general liability insurance in the form and to the extent called for in Section 7-1.12 of the Design Standards and Standard Specifications, and the Standard Specifications for the Installation of Water Facilities Department of Public Works, City of Gonzales, 1995 Edition. Coverage must be on a “claims occurrence” basis. If the policy is “claims made” Contractor will be required to obtain a bond which must remain in effect until 12 months following completion of work. Contractor shall also advise the insurance carrier to inform the City of the unpaid limits of the policy. Such insurance policy shall contain an endorsement that the same shall not be canceled nor the amount of coverage be reduced until at least thirty days after receipt by the City of Gonzales by certified or registered mail or a written notice of such cancellation or reduction in coverage.

TENTH: Contractor agrees to comply with all applicable federal, state and municipal laws and regulations, including but not limited to California Labor Code, Section 1720 et seq., relating to prevailing wages.

ELEVENTH: If the Contractor fails to fully perform the work contemplated under this agreement in accordance with the Contract Documents by the agreed upon time for completion, as such time may be amended by change order or other modification to this Agreement in accordance with its terms, and/or if the Contractor fails, by the time for completion, to fully perform all of the Contractor’s obligations under this Agreement that have accrued by the time for completion, the Contractor will become liable to the City for all resulting loss and damage in accordance with the Contract Documents and applicable law. The City’s remedies for the Contractor’s failure to perform include, but are not limited to, assessment of Liquidated Damages of $250.00 per each calendar day in accordance with California Government Code Section 53069.85 and the Contract Documents, and/or obtaining or providing for substitute performance in accordance with the Contract Documents.

Contract time will be handled through the issuance of the following Notices to Proceed:

1. Notice to Proceed with Procurement of the Pool Heater and associated materials (not to exceed 40 calendar days)

2. Notice to Proceed with Installation of the Pool Heater (not to exceed 15 working days) TWELFTH: The Contractor will be solely responsible for any and all losses, costs, or liabilities of any kind incurred by the Contractor, any subcontractor engaged in the performance of the contract work, any party supplying material or equipment for the work or site maintenance or any third party that are incurred pursuant to Contractor-proposed change orders prior to issuance of an approved change order.

Any changes in the work and/or the Contract Documents pursuant to change orders and any other amendments issued in accordance with the Contract Documents, will in all respects be subject to all provisions of the Contract Documents, except as modified by such change orders or amendments.

The City has the right to add, delete or change any aspect or any amount of the Work by written directive.

If the City believes that it is entitled to a credit of money or time based on the written directive, City must ask contractor for a credit proposal and then negotiate a change order; if no agreement is reached, City may issue a unilateral change order and contractor may follow the contract's claim procedures if it wishes.

If the contractor believes that the written directive will lead to additional cost or time for which contractor must be compensated, then contractor may submit a proposed change order. If the Contractor disputes a City directed change order following a reasonable effort by the City and the Contractor to resolve the dispute including, at a minimum, a meeting between appropriate representatives of the Contractor and the City, the Contractor must commence performing the work consistent with the disputed change order within five (5) Packet Pg. 85
Attachment: Agreement with GIS Pluming (2894 : Award Pool Heater Replacement Contract to GIS Plumbing) 4 working days of the last meeting between representatives of the Contractor and the City to resolve the dispute, or within the time specified in the disputed City directed change order, whichever is later. In performing Work consistent with a disputed City-directed change order pursuant to this provision the Contractor will have all of the Contractor’s rights concerning claims pursuant to the Contract Documents and applicable law.

If the City disputes a Contractor proposed change order, the City and the Contractor will use reasonable efforts to resolve the dispute including, at a minimum, holding a meeting between appropriate representatives of the Contractor and the City. Regardless of and throughout any such efforts to resolve the dispute the Contractor must continue performing the work, as directed by the City, irrespective of and unmodified by the disputed change order. In continuing to perform the work, the Contractor will retain all of the Contractor’s rights under contract or law pertaining to resolution of disputes and protests between contracting parties. Disputes between the City and the Contractor concerning any Contractor-proposed change order or other amendment do not excuse the Contractor’s obligation to perform the work in accordance with the Contract Documents excluding such Contractor-proposed change order or other amendment by the time for completion or waive any other Project milestone or other requirement of the Contract Documents.

THIRTEENTH: Contractor may request to provide securities in lieu of retention, and if Contractor so requests, Contractor must submit an Agreement to City in the form set forth in Public Contract Code Section 22300.

FOURTEENTH: If this Project will involve trenching deeper than four (4) feet, the Contractor must notify the City before disturbing any hazardous waste, subsurface conditions different from those indicated, or unusual conditions that may be encountered. City will promptly investigate and provide for change orders if necessary. If the Project involves trenching deeper than five (5) feet, Contractor must submit a detailed design for shoring and other protection measures before trenching commences.

IN WITNESS WHEREOF, City has caused this instrument to be executed and its corporate name and seal to be hereunto attached by its City Manager, pursuant to resolution theretofore duly adopted by the Council of the City of Gonzales, and Contractor has caused this instrument to be executed, the day and year first herein above written.

CITY OF GONZALES
By:

Carmen Gil, City Manager
GIS PLUMBING, Inc. (CONTRACTOR)
By:

Ismael Gonzalez, Owner
Packet Pg. 86
Attachment: Agreement with GIS Pluming (2894 : Award Pool Heater Replacement Contract to GIS Plumbing) 5 PERFORMANCE BOND
KNOW ALL MEN BY THESE PRESENTS THAT WHEREAS, the City of Gonzales has awarded to the Principal, GIS Plumbing, Inc. as Contractor, a contract for the following project:

COMMUNITY POOL HEATER REPLACEMENT
WHEREAS, Principal, as Contractor, is required to furnish a bond in connection with said contract, to secure the faithful performance of said contract.

NOW, THEREFORE, we GIS Plumbing, Inc. as Principal, and as Surety, are held and firmly
bound unto the City of Gonzales, a political subdivision of the State of California (hereinafter called “City”), and to the persons named in California Civil Code Section 3181 in the penal sum of Eighty Thousand Dollars ($80,000.00), for the payment of which sum in lawful money of the United States, well and truly be made, we bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION IS SUCH THAT:

If the Principal, as Contractor, or Principal’s heirs, executors, administrators, successors, or assigns, (1) shall in all things stand to and abide by and well and truly keep and perform the covenants, conditions, and agreements in said contract and any alteration thereof made as therein provided, on Principal’s part to be kept and performed, at the time and in the manner therein specified and in all respects according to their true intent and meaning, and (2) shall indemnify and save harmless the City, the members of its City Council, and its officers, agents and employees as therein stipulated, then this obligation shall become null and void; otherwise, it shall be and remain in full force and virtue.

Surety hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the contract on the call for bids, or to the work to be performed thereunder, or the specifications accompanying the same, shall in any way affect its obligation under this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of said contract or the call for bids, or to the work, or to the specifications.

If suit is brought upon this bond by the City and judgment is recovered, the Surety shall pay all litigation expenses incurred by the City in such suit, including attorneys’ fees, court costs, expert witness fees and investigation expenses.

Should the Obligee (City) file an action in a court of law to enforce this bond, the prevailing party shall be entitled to recover any and all costs and fees associated with the litigation, including but not limited to attorneys' fees and experts' fees.

IN WITNESS WHEREOF, the above-bounden parties have executed this instrument under their several seals this day of , 2024, the name and corporate seal of each corporate party being hereto affixed and these presents duly signed by its undersigned representative, pursuant to authority of its governing body.

Packet Pg. 87
Attachment: Agreement with GIS Pluming (2894 : Award Pool Heater Replacement Contract to GIS Plumbing) 6 (Corporate Seal)
Principal
By
Title
(Corporate Seal)
Surety
By
Title
(Attach notary acknowledgment for all signatures and
attorney-in-fact certificate for signature by surety’s representative) Packet Pg. 88
Attachment: Agreement with GIS Pluming (2894 : Award Pool Heater Replacement Contract to GIS Plumbing) 7 PAYMENT BOND
(Civil Code Section 3249)
KNOW ALL MEN BY THESE PRESENTS THAT WHEREAS, the City of Gonzales has awarded to Principal, GIS Plumbing, Inc. a contract for the following project:

COMMUNITY POOL HEATER REPLACEMENT
WHEREAS, Principal, as Contractor, is required to furnish a bond in connection with said contract, to secure the payment of claims of laborers, mechanics, material men, and other persons furnishing labor and materials on the project, as provided by law.

NOW, THEREFORE, we GIS PLUMBING, INC. as Principal, and _________________________________________________________as Surety, are held and firmly bound unto the City of Gonzales, a political subdivision of the State of California (hereinafter called “City”), and to the persons named in California Civil Code Section 3181 in the penal sum of Eighty Thousand Dollars ($80,000.00), for the payment of which sum in lawful money of the United States, well and truly to be made, we find ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents.

THE CONDITIONS OF THIS OBLIGATION IS SUCH THAT:

If the City brings suit upon this bond and judgment is recovered, the Surety shall pay all litigation expenses incurred by the City in such suit, including attorney’s fees, court costs, expert witness fees and investigation expenses.

This bond inures to the benefit of any of the persons named in Civil Code Section 3181, and such persons or their assigns shall have a right of action in any suit brought upon this bond, subject to any limitations set forth in Civil Code Sections 3247 et seq. (Civil Code, Division 3, Part 4, Title 15, Chapter 7:

Payment Bond for Public Works).

IN WITNESS WHEREOF the above bounden parties have executed this instrument under their several seals this day of , 2024, the name and corporate seal of each corporate party being hereto affixed and these presents duly signed by its undersigned representative, pursuant to authority of its governing body.

Packet Pg. 89
Attachment: Agreement with GIS Pluming (2894 : Award Pool Heater Replacement Contract to GIS Plumbing) 8 (Corporate Seal)
Principal
By
Title
(Corporate Seal)
Surety
By
Title _______________________
Packet Pg. 90
Attachment: Agreement with GIS Pluming (2894 : Award Pool Heater Replacement Contract to GIS Plumbing) City of Gonzales

CITY MANAGER DEPARTMENT

STAFF REPORT
TO: Honorable Mayor Rios and City Council
DATE: January 16, 2024
FROM: Carmen Gil, City Manager
SUBJECT: Termination of Current Contract with T-Mobile for Mobile Hot Spots

RECOMMENDATION
It is recommended that the City Council terminate the current contract with T-Mobile for the Hot Spot Program, saving the City $140,000.

BACKGROUND
The City’s Broadband Infrastructure Strategy was initially approved by the City Council in May of 2017.

At its core, the initiative’s purpose was to provide basic and reliable internet to every household in Gonzales. Through this strategy, the city was able to develop a partnership with T-Mobile where through their T-Mobile for Education initiative they were able to work with the city to guarantee a subsidized rate for Wi-Fi internet services which allowed the City to secure 2,000 Hot Spots so that every household that wanted one could have access to one. This program was monumental during the COVID-19 pandemic as it provided equitable access to every household in Gonzales.

The Hot Spots have not been the only strategy to ensure the community has broadband connectivity. In 2022, the City became a partner in the Joint Powers Agreement (“JPA”) for the South Salinas Valley Broadband Authority which aims to construct and operate open-access broadband networks within the boundaries of the Authority. This effort allows the City to work in collaboration with the other parties involved to work on constructing the infrastructure needed to bring high-speed internet to the community.

The Hot Spots program was a great way to provide access to the community, especially during the unforeseen events of the pandemic, however due to the budget impact we are currently experiencing staff is recommending that the City put a pause on the Wi-Fi Hot Spot program given all the other priorities we are being faced with which include increasing health care costs, capital projects and unforeseen expenses like the replacement of the pool heater.

AGENDA
ITEM
16 Packet Pg. 91
The Gonzales Unified School District has indicated they are interested in taking on aspects of the program to continue to support their students with connectivity and have the funding to do so in the next fiscal year.

REVIEW & ANALYSIS
Duties and Commitments
In order to terminate the contract, the City will have to pay the termination fee of $40,000, which will be charged in installments on a monthly basis through June, but the early termination will save us a total of $140,000.

Explain: The early termination of this contract will help us recover some of the funding that would be allocated to the program. This is critical at this time given we have some unforeseen expenses that are arising, and we have a tight budget to work with.

Strong fiscal policies allow us to provide appropriate infrastructure for:
• Public Safety Yes No X N/A
• Housing Yes No X N/A
• Recreation Yes No X N/A
• Environment Yes No X N/A
• Education X Yes No N/A
Explain: Please see explanation above for the Vision.

ALTERNATIVES
If the Council decides not to terminate the current contract with T-Mobile we will be liable to pay the full amount of the contract which is an additional $140,000.

BUDGET IMPACT
The early termination of the contract would save us $140,000.

Packet Pg. 92

CONCLUSION
It is recommended that the City Council terminate the current contract with T-Mobile for the Hot Spot program, saving the City $140,000.

Packet Pg. 93
City of Gonzales

FINANCE DEPARTMENT

STAFF REPORT
TO: Honorable Mayor Rios and City Council
DATE: January 16, 2024
FROM: Mike Howard, Finance Director
THROUGH: Carmen Gil, City Manager
SUBJECT: Resolution No. SA-2024-01 ROPS Payment

RECOMMENDATION
It is recommended that the Successor Agency Adopt Resolution No. SA-2024-01, A Resolution of the Successor Agency to the Former Gonzales Redevelopment Agency Approving the Recognized Obligation Payment Schedule 24-25 for the Period of July 1, 2024 through June 30, 2025.

BACKGROUND
Pursuant to Health and Safety Code § 34172 (a)(1), the Gonzales Redevelopment Agency was dissolved on February 1, 2012. Consistent with the provisions of the Health and Safety Code, the City Council previously elected to serve in the capacity of the Successor Agency to the Gonzales Redevelopment Agency, (the “Successor Agency”). In the past, Health and Safety Code § 34177 (1)(1), required the Successor Agency to prepare a Recognized Obligation Payment Schedule (“ROPS”) before each sixmonth fiscal period, which corresponds to equal halves of a fiscal year (i.e., July through December and January through June). Current law now requires the preparation and approval or a ROPS for an entire Fiscal Year.

The ROPS is the basis for the Successor Agency’s authority to make payment due for enforceable obligations. In addition to the approval by the Successor Agency, the ROPS must also be approved by the County Consolidated Oversight Board (“OS Board”) to the Successor Agency and is reviewable by the County Auditor-Controller, the County Administrative Officer, the California Department of Finance and the California State Controller’s Office.

REVIEW AND ANALYSIS
AGENDA
ITEM
17 Packet Pg. 94
Successor Agency staff has prepared ROPS 24-25 for the period of July 1, 2024 through June 30, 2025, which consists of several spreadsheets that are appended to the attached Exhibit “A” as Attachment ‘1’.

Pursuant to Health and Safety Code § 34177 (m), the County Consolidated Oversight Board approved ROPS for the period of July 1, 2024 through June 30, 2025 must be submitted to the County AuditorController, County Administrative Officer, the State Controller and the State Department of Finance not later than February 1, 2024.

Upon approval of the ROPS by the County Consolidated Oversight Board, and pursuant to Health and Safety Code § 34177 (l)(2), a copy of this staff report and the attached resolution will be submitted to the County Auditor-Controller, County Administrative Officer, the State Controller and the State Department of Finance within the prescribed timeframe.

The County Consolidated Oversight Board will meet on January 18th and approve the ROPS 24-25.

Approval of the attached Resolution will authorize the Successor Agency Director, or designee, to:

1. Post the ROPS for the period of July 1, 2024 through June 30, 2025 on the City’s website;

2. Transmit the ROPS for the period of July 1, 2024 through June 30, 2025 to the County AuditorController, County Administrative Officer, the State Controller, and the State Department of Finance within the timeframe prescribed by the Health and Safety Code; and

3. Make ministerial revisions to the ROPS which may include, but is not limited to, restating the information included within the ROPS in any format that may be requested by the State Department of Finance, take such other actions and execute such other documents as are necessary to effectuate the intent of the Resolution, and to implement the ROPS for the period of July 1, 2024 through June 30, 2025 on behalf of the Successor Agency, including authorizing and causing such payments.

ENVIRONMENTAL (CEQA) CLEARANCE
The approval of the ROPS by the Successor Agency Board has been reviewed with respect to applicability of the California Environmental Quality Act (“CEQA”), the State CEQA Guidelines (California Code of Regulations, Title 14, § 15000 et seq., hereafter the “Guidelines”), and the City’s environmental guidelines. The recommended action does not constitute a “project” for purposes of CEQA, as that term is defined by Guidelines § 15378, because this Resolution is an organizational or administrative activity that will not result in a direct or indirect physical change in the environment, per § 15378(b) (5) of the Guidelines.

FISCAL IMPACT
Pursuant to Health and Safety Code § 34177, the Successor Agency is legally required to continue to make payments due for enforceable obligations. The County Consolidated Oversight Board’s approval of ROPS 24-25 will ensure that the Successor Agency has the authority to continue to pay its enforceable obligations. The recommended action does not, in itself, cause any new financial obligations.

CONCLUSION
In consideration of the information presented in this staff report, it is recommended that the Successor Agency Board approve Resolution No. SA-2024-01, “A Resolution of the Successor Agency to the Former Gonzales Redevelopment Agency Approving the Recognized Obligation Payment Schedule 24- 25 for the Period of July 1, 2024 through June 30, 2025.” Packet Pg. 95
Attachments:

1. Resol SA-2024-01
Packet Pg. 96
RESOLUTION NO. SA-2024-01

A RESOLUTION OF THE SUCCESSOR AGENCY TO THE FORMER GONZALES

REDEVELOPMENT AGENCY APPROVING THE RECOGNIZED OBLIGATION PAYMENT SCHEDULE 24-25 FOR THE PERIOD OF
JULY 1, 2024 THROUGH JUNE 30, 2025
WHEREAS, pursuant to Health and Safety Code § 34172(a) (1), the Gonzales Redevelopment Agency was dissolved February 1, 2012; and WHEREAS, consistent with the provisions of the Health and Safety Code, the City Council previously elected to serve in the capacity of the Successor Agency to the Gonzales Redevelopment Agency (the “Successor Agency”); and
WHEREAS, per Health and Safety Code § 34177 (1)(1), the Successor Agency is required to prepare a Recognized Obligation Payment Schedule (“ROPS”) for the period July 1, 2024 through June 30, 2025; and
WHEREAS, the ROPS is the basis for the Successor Agency’s authority to make payment due for enforceable obligations; and
WHEREAS, in addition to the approval by the Successor Agency, the ROPS must also be approved by the County Consolidated Oversight Board (“OS Board”) to the Successor Agency and is reviewable by the County Auditor-Controller, the County Administrative Officer, the California Department of Finance and the California State Controller’s Office not later than February 1, 2024; and
WHEREAS, Agency staff has prepared the ROPS for the period of July 1, 2024 through June 30, 2025, which consists of several spreadsheets that are appended to this Resolution as Attachment “1”; and
WHEREAS, subsequent to the approval of this Resolution and approval by the “OS Board” the ROPS will be forwarded to the County Auditor-Controller, the County Administrative Officer, the California Department of Finance and the California State Controller’s Office for their review; and
WHEREAS, this Resolution has been reviewed with respect to applicability of the California Environmental Quality Act (“CEQA”), the State CEQA Guidelines (California Code of Regulations, Title 14, §§ 15000 et seq., hereafter the “Guidelines”), and the City’s environmental guidelines; and
WHEREAS, the actions implemented by adoption of this Resolution are not a “project” for purposes of CEQA, as that term is defined by Guidelines § 15378, because the action is an organizational or administrative activity that will not result in a direct or indirect physical change in the environment, per § 15378(b) (5) of the Guidelines.

Packet Pg. 97
Attachment: Resol SA-2024-01 (2883 : Resolution No. SA-2024-01 ROPS FY 2024-2025) WHEREAS, all of the prerequisites with respect to the approval of this Resolution have been met.

NOW, THEREFORE, BE IT RESOLVED by the Successor Agency to the Gonzales Redevelopment Agency, as follows:

Section 1. The foregoing recitals are true and correct and are a substantive part of this Resolution.

Section 2. The establishment of the Successor Agency’s ROPS 24-25 covering the period of July 1, 2024 through June 30, 2025, which is attached hereto as Attachment ‘1’, is approved.

Section 3. The Successor Agency Director, or designee, is hereby authorized to: i) post ROPS 24-25 on the City’s website; ii) transmit ROPS 24-25 to the County Auditor-Controller, the County Administrative Officer, the State Controller and the State Department of Finance for their review within the timeframe prescribed by the Health and Safety Code; and iii) make ministerial revisions to ROPS 24-25 which may include, but is not limited to restating the information included within ROPS 24-25 in any format that may be requested by the State Department of Finance, take such other actions and execute such other documents as are necessary to effectuate the intent of this Resolution, and to implement ROPS 24-25 on behalf of the Successor Agency, including authorizing and causing such payments.

Section 4. This Resolution shall take effect upon the date of its adoption.

PASSED AND ADOPTED by the Successor Agency at a regular meeting held on the 16th day of January 2024 by the following vote:

AYES: SUCCESSOR AGENCY MEMBERS:

NOES: SUCCESSOR AGENCY MEMBERS:

ABSENT: SUCCESSOR AGENCY MEMBERS:

ABSTAIN: SUCCESSOR AGENCY MEMBERS:
_______________________________
Jose L. Rios, The Honorable Chair
ATTEST:
____________________________________
Mary Villegas, Agency Deputy Secretary
Packet Pg. 98
Attachment: Resol SA-2024-01 (2883 : Resolution No. SA-2024-01 ROPS FY 2024-2025) Packet Pg. 99
Attachment: Resol SA-2024-01 (2883 : Resolution No. SA-2024-01 ROPS FY 2024-2025) Packet Pg. 100 Attachment: Resol SA-2024-01 (2883 : Resolution No. SA-2024-01 ROPS FY 2024-2025) Packet Pg. 101 Attachment: Resol SA-2024-01 (2883 : Resolution No. SA-2024-01 ROPS FY 2024-2025) Packet Pg. 102 Attachment: Resol SA-2024-01 (2883 : Resolution No. SA-2024-01 ROPS FY 2024-2025) Packet Pg. 103 Attachment: Resol SA-2024-01 (2883 : Resolution No. SA-2024-01 ROPS FY 2024-2025) Packet Pg. 104
Attachment: Resol SA-2024-01 (2883 : Resolution No. SA-2024-01 ROPS FY 2024-2025) City of Gonzales

COMMUNITY DEVELOPMENT DEPARTMENT

STAFF REPORT
TO: Honorable Mayor Rios and City Council
DATE: January 16, 2024
FROM: Taven Kinison Brown, Community Development Director THROUGH: Carmen Gil, City Manager
SUBJECT: Addressing Safety Concerns of a Potential Sign Ordinance

RECOMMENDATION
Receive a follow-up presentation addressing safety concerns expressed by Council Members last year during the initial introduction to this potential revenue-generating opportunity; and provide direction on whether to continue exploring the idea of installing an electronic billboard on city property adjacent to Hwy 101.

BACKGROUND
In November of 2022, staff came before the City Council to explore the idea of installing 1-2 digitalscreen(s) (Electronic Reader Billboards) on city-owned parcels facing the 101 Freeway. The sign(s) would/could display advertisements for national, regional, and local businesses, civic messages, and emergency communications. Since this time, staff have located another suitable city-owned property in our industrial area west of Highway 101.

Several council members expressed interest in the revenue potential of such a sign, and also that Gonzales could show leadership and a pioneering spirit with such a sign. Other council members expressed safety and liability concerns and requested further study and follow-up before giving a green light to committing staff time to changing the sign code and to potentially allow for such structures. Staff understands that the City of Soledad is also proceeding to enable freeway-oriented billboards.

AGENDA
ITEM
18 Packet Pg. 105

REVIEW AND ANALYSIS
Staff have conducted research to address the Council’s initial questions and concerns regarding the digital billboard. These include:
• City liability for allowing such a “distraction.”
• Concern for residential light and nuisance.
• Can such signs withstand the wind?
• Concern on sign size such as an industry-proposed 650+ square foot sign vs a 400 square foot sign and a request for real visual simulations.
• What are other cities’ experiences?
• What does revenue look like? How have cities bargained? Question of city liability for allowing such “a distraction.” Following the November 2022 meeting with Council, Scott Smith of Legacy Signs emailed a trade article to staff that drew upon a study by the U.S. Department of Transportation Federal Highway Administration (FHA). The FHA calls such signs, Commercial Electronic Variable Message Signs (CEVMS). Staff has attached the 4-page Executive Summary of the 70-page report to this staff report (Attachment A). The following excerpt from the trade article bears the answer:
“The report included drivers in Richmond, VA and Reading, PA. The results showed that drivers did look at CEVMS a greater percentage of time than at standard billboards; however, the time spent looking at off-premises advertising was less than 5% when the signs were visible to participants across the two experiments. Long glances at off-premises advertising were not evident. The longest glance at a CEVMS was less than 1.3 seconds and glances greater than 1 second were rare events.

The percentage of time that drivers dedicated to the road ahead was not significantly affected by the presence of CEVMS or standard billboards.”
“Rather, the overall clutter and complexity of the visual scene appeared to be the principal driver of glance time away from the road ahead. This was the case regardless of the presence or absence of off-premises advertising. The results suggest that overall visual complexity of the highway environment needs to be taken into account when considering driver glance behavior.” To paraphrase the FHA study and trade article would be to say that while CEVMS draw attention, it is not so much as to distract drivers from the task of driving and keeping awareness of the road ahead in the context of many visual observations.

Indemnification and Insurance:

In the contract examples reviewed and included as attachments to this report, each contract includes general provisions for indemnification of the municipality, as well as commercial general liability insurance and premises insurance as well as including the city and the city’s elected officials, officers, employees, and agents as additional insureds.

Concern for residential light and nuisance.

Mr. Smith presented the technology built into these modern signs today, which included fully programmable (and dimmable) LEDs that are individually shielded from directing light in unwanted directions, such as side-to-side or up to the night sky. With a directed focus on the highway, light spills to residential areas can be curtailed and negated. Additional contingencies for dimming can be programmed on foggy nights to reduce night glow and glare during such weather conditions. Preliminary consideration of erecting such a sign on the freeway frontage just south of the Constellation Winery, on a city storm Packet Pg. 106
drain basin area, is away from existing residential areas entirely, although the city still hopes for residential development on the D’Arrigo frontage east of Highway 101.

Can such signs withstand the wind?
Yes. While such signs can be 60 - 70 feet in height and include over 650 square feet of perpendicular surface areas, any sign proposed will be required to be engineered to withstand local conditions and must meet current building and structural regulations.

Concern on sign size such as an industry-proposed 650+ square foot sign vs a 400 square foot sign and a request for real visual simulations.

The Community Development Director thought it prudent to ask for real visual simulations in the context of the City of Gonzales landscape to visually see a hypothetical sign placement and allow the city leadership to compare smaller billboard sizes with the larger industry-preferred size. The council may direct potential future applications for electronic billboards to include such visual simulations.

What are other cities’ experiences with such signs?
City staff has reached out through the League of California Cities to solicit other cities’ experience in the matter. To date, (January 8, 2024) staff have received two responses: one from the City of Folsom, and the other from the City of Bell Gardens.

City of Folsom, Desmond Parrington, AICP, Planning Manager o “We did agreements for the two digital billboards in the City of Folsom. Because these typically require a discretionary action by the City Council or Planning Commission to grant these and because they generate a lot of money for the owners, there is usually room to negotiate revenue sharing. In our case, we wanted to make sure that there was local advertising supporting the City of Folsom and the businesses here and then for any off-site advertising the City required some revenue sharing. Typically, a lot of jurisdictions require the removal of a few static billboards before they will grant approval for a digital billboard. We did this as well. You also want to be careful about allowing new digital billboards near existing residential development. The City of Sacramento has done quite a few digital billboards so you might want to see if you can review their agreements. I have attached the agreements that the City of Folsom did with the Auto Mall for their digital billboard as well as the one we did for the Palladio lifestyle center.”
o Desmond Parrington, [email protected] o:916-461-6233 c:916-216-2813 www.folsom.ca.us.

City of Bell Gardens, Gustavo Romo, Director of Community Development o The City of Bell Gardens sent two 48-page negotiated contracts for billboard leases through the League of Cities list-serve. These contracts detail the names of the negotiating parties, the effective date of the agreement, the premises (lease site), the permitted uses, the term of contract, minimum annual guarantee (MAG), percentage rent, rent, and a one-time payment of costs (to recover city staff time processing the applications.
o City of Bell Gardens, Gustavo Romo |Director of Community Development, (562) 806-7724, (562) 806-7720; [email protected] www.bellgardens.org.

A Bell Gardens City contract has been attached as a representative Agreement (Attachments B) What does revenue look like? How have cities bargained? There are numerous conventions that may be employed here. The sign company presentation in November 2022 offered, and staff has since observed that single time payments could be employed, annual, monthly, or quarterly rent for the use of land could be employed, or more lucrative for the municipality - would be revenue sharing.

Packet Pg. 107
Procedural Expectations And Next Steps
What would a formal request of the City of Gonzales include?

1. A formal application would include development review fees, written line-in, strike out language for changes to the city sign code (zoning code) to permit and allow a process for such a sign.

2. Once new sign code language has been drafted and vetted through our City Attorney’s Office:
a. A CEQA document (initial Study) would need to be prepared at the applicant’s expense, likely through an environmental consultant.

3. A companion piece to this would also be a physical sign review proposal that would be:
a. Crafted consistent with the newly written sign code amendments. b. Consistent with the environmental review considerations and conditions. c. Consistent with an ad hoc subcommittee review for architectural context and aesthetics.

4. A lease agreement and revenue sharing agreement with the City.

What would the process be for City?

1. Staff review and process the application materials, charging staff time against a Reimbursement Agreement and deposit.

2. Conduct a meeting or several with an ad hoc design review committee.

3. Circulation of an Initial Study CEQA document in hopes of a Negative Declaration.

4. Planning Commission review with public participation.

5. City Council review with public participation.

6. Execution of a lease agreement that addresses:
a. Full city indemnification
b. Use of land and pathways for access
c. Revenue sharing/payment

7. Construction Permits

8. Sign Operations
a. Fine tuning and adjusting sign operations.

Explain the Recommendation and How it Supports the Vision Gonzales will continue to be a safe, clean, family-friendly community, diverse in its heritage, and committed to working collaboratively to preserve and retain its small-town charm.

Explanation: The recommendation is to receive a staff report and presentation to better understand the potential risks and opportunities of such a sign. The council will be considering if such a new feature to the City of Gonzales may or may not be consistent with City Vision.

Packet Pg. 108
City services will be delivered in a cost-effective, respectful, and friendly manner to ensure the safety and well-being of the residents and the promotion of business, recreational, housing and employment opportunities in an environmentally sustainable manner.

Explanation: The recommendation is to receive a presentation and to better understand the potential risks and opportunities of such a sign. The council will indicate to staff whether to continue exploring the idea of installing an electronic reader billboard on city property adjacent to Hwy 101.

Strong fiscal policies allow us to provide appropriate infrastructure for:
• Public Safety Yes No X N/A
• Housing Yes No X N/A
• Recreation Yes No X N/A
• Environment Yes No X N/A
• Education Yes No X N/A
Explanation: Please see the Vision above.

ALTERNATIVES
o Express that the City Council is not interested in changing the City of Gonzales sign ordinance to allow such signs on public property and discourage such efforts. o Express that the City Council is interested in changing the City of Gonzales Sign Ordinance to allow such signs, but that such changes should be more permissive and allow electronic billboard signs elsewhere in the City.

FISCAL IMPACT
Potentially a net positive income to the City through a negotiated lease that can include a percentage of annual revenue generated through the use of the advertising structure on City owned property or an upfront large sum.

CONCLUSION
Receive a staff follow-up presentation addressing safety concerns expressed by several Council Members last year. Advise staff on whether to continue exploring the idea of installing an electronic reader billboard on city property adjacent to Hwy 101.

Attachments:

1. Executive Summary of the Federal Highway Administration Packet Pg. 109
1 EXECUTIVE SUMMARY
This study examines where drivers look when driving past commercial electronic variable message signs (CEVMS), standard billboards, or no off-premise advertising. The results and conclusions are presented in response to the three research questions listed below:

1. Do CEVMS attract drivers’ attention away from the forward roadway and other drivingrelevant stimuli?

2. Do glances to CEVMS occur that would suggest a decrease in safety?

3. Do drivers look at CEVMS more than at standard billboards? This study follows a Federal Highway Administration (FHWA) review of the literature on the possible distracting and safety effects of off-premise advertising and CEVMS in particular. The review considered laboratory studies, driving simulator studies, field research vehicle studies, and crash studies. The published literature indicated that there was no consistent evidence showing a safety or distraction effect due to off-premise advertising. However, the review also enumerated potential limitations in the previous research that may have resulted in the finding of no distraction effects for off-premise advertising. The study team recommended that additional research be conducted using instrumented vehicle research methods with eye tracking technology.

The eyes are constantly moving and they fixate (focus on a specific object or area), perform saccades (eye movements to change the point of fixation), and engage in pursuit movements (track moving objects). It is during fixations that we take in detailed information about the environment. Eye tracking allows one to determine to what degree off-premise advertising may divert attention away from the forward roadway. A finding that areas containing CEVMS result in significantly more gazes to the billboards at a cost of not gazing toward the forward roadway would suggest a potential safety risk. In addition to measuring the degree to which CEVMS may distract from the forward roadway, an eye tracking device would allow an examination of the duration of fixations and dwell times (multiple sequential fixations) to CEVMS and standard billboards. Previous research conducted by the National Highway Traffic Safety Administration (NHTSA) led to the conclusion that taking your eyes off the road for 2 seconds or more presents a safety risk. Measuring fixations and dwell times to CEVMS and standard billboards would also allow a determination as to the degree to which these advertising signs lead to potentially unsafe gaze behavior.

Most of the literature concerning eye gaze behavior in dynamic environments suggests that task demands tend to override visual salience (an object that stands out because of its physical properties) in determining attention allocation. When extended to driving, it would be expected that visual attention will be directed toward task-relevant areas and objects (e.g., the roadway, other vehicles, speed limit signs) and that other salient objects, such as billboards, would not necessarily capture attention. However, driving is a somewhat automatic process and conditions generally do not require constant, undivided attention. As a result, salient stimuli, such as CEVMS, might capture driver attention and produce an unwanted increase in driver distraction.

The present study addresses this concern.

Packet Pg. 110 Attachment: Executive Summary of the Federal Highway Administration (2887 : Addressing Safety Concerns - Billboard Sign) 2 This study used an instrumented vehicle with an eye tracking system to measure where drivers were looking when driving past CEVMS and standard billboards. The CEVMS and standard billboards were measured with respect to luminance, location, size, and other relevant variables to characterize these visual stimuli extensively. Unlike previous studies on digital billboards, the present study examined CEVMS as deployed in two United States cities. These billboards did not contain dynamic video or other dynamic elements, but changed content approximately every 8 to 10 seconds. The eye tracking system had nearly a 2-degree level of resolution that provided significantly more accuracy in determining what objects the drivers were looking at compared to an earlier naturalistic driving study. This study assessed two data collection efforts that employed the same methodology in two cities.

In each city, the study examined eye glance behavior to four CEVMS, two on arterials and two on freeways. There were an equal number of signs on the left and right side of the road for arterials and freeways. The standard billboards were selected for comparison with CEVMS such that one standard billboard environment matched as closely as possible that of each of the CEVMS. Two control locations were selected that did not contain off-premise advertising, one on an arterial and the other on a freeway. This resulted in 10 data collection zones in each city that were approximately 1,000 feet in length (the distance from the start of the data collection zone to the point that the CEVMS or standard billboard disappeared from the data collection video).

In Reading, Pennsylvania, 14 participants drove at night and 17 drove during the day. In Richmond, Virginia, 10 participants drove at night and 14 drove during the day. Calibration of the eye tracking system, practice drive, and the data collection drive took approximately 2 hours per participant to accomplish.

The following is a summary of the study results and conclusions presented in reference to the three research questions the study aimed to address.

Do CEVMS attract drivers’ attention away from the forward roadway and other driving relevant stimuli?
 On average, the drivers in this study devoted between 73 and 85 percent of their visual attention to the road ahead for both CEVMS and standard billboards. This range is consistent with earlier field research studies. In the present study, the presence of CEVMS did not appear to be related to a decrease in looking toward the road ahead.

Do glances to CEVMS occur that would suggest a decrease in safety?  The average fixation duration to CEVMS was 379 ms and to standard billboards it was 335 ms across the two cities. The average fixation durations to CEVMS and standard billboards were similar to the average fixation duration to the road ahead.  The longest fixation to a CEVMS was 1,335 ms and to a standard billboard it was 1,284 ms. The current widely accepted threshold for durations of glances away from the road ahead that result in higher crash risk is 2,000 ms. This value comes from a NHTSA Packet Pg. 111 Attachment: Executive Summary of the Federal Highway Administration (2887 : Addressing Safety Concerns - Billboard Sign) 3 naturalistic driving study that showed a significant increase in crash odds when glances away from the road ahead were 2,000 ms or longer.
 Four dwell times (aggregate of consecutive fixations to the same object) greater than 2,000 ms were observed across the two studies. Three were to standard billboards and one was to a CEVMS. The long dwell time to the CEVMS occurred in the daytime to a billboard viewable from a freeway. Review of the video data for these four long dwell times showed that the signs were not far from the forward view while participant’s gaze dwelled on them. Therefore, the drivers still had access to information about what was in front of them through peripheral vision.
 The results did not provide evidence indicating that CEVMS, as deployed and tested in the two selected cities, were associated with unacceptably long glances away from the road. When dwell times longer than the currently accepted threshold of 2,000 ms occurred, the road ahead was still in the driver’s field of view. This was the case for both CEVMS and standard billboards.

Do drivers look at CEVMS more than at standard billboards?  When comparing the probability of a gaze at a CEVMS versus a standard billboard, the drivers in this study were generally more likely to gaze at CEVMS than at standard billboards. However, some variability occurred between the two locations and between the types of roadway (arterial or freeway).
 In Reading, when considering the proportion of time spent looking at billboards, the participants looked more often at CEVMS than at standard billboards when on arterials (63 percent to CEVMS and 37 percent to a standard billboard), whereas they looked more often at standard billboards when on freeways (33 percent to CEVMS and 67 percent to a standard billboard). In Richmond, the drivers looked at CEVMS more than standard billboards no matter the type of road they were on, but as in Reading, the preference for gazing at CEVMS was greater on arterials (68 percent to CEVMS and 32 percent to standard billboards) than on freeways (55 percent to CEVMS and 45 percent to standard billboards). When a gaze was to an off-premise advertising sign, the drivers were generally more likely to gaze at a CEVMS than at a standard billboard.  In Richmond, the drivers showed a preference for gazing at CEVMS versus standard billboards at night, but in Reading the time of day did not affect gaze behavior. In Richmond, drivers gazed at CEVMS 71 percent and at standard billboards 29 percent at night. On the other hand, in the day the drivers gazed at CEVMS 52 percent and at standard billboards 48 percent.
 In Reading, the average gaze dwell time for CEVMS was 981 ms and for standard billboards it was 1,386 ms. The difference in these average dwell times was not statistically significant. In contrast, the average dwell times to CEVMS and standard billboards were significantly different in Richmond (1,096 ms and 674 ms, respectively).

Packet Pg. 112 Attachment: Executive Summary of the Federal Highway Administration (2887 : Addressing Safety Concerns - Billboard Sign) 4 The present data suggest that the drivers in this study directed the majority of their visual attention to areas of the roadway that were relevant to the task at hand (e.g., the driving task).

Furthermore, it is possible, and likely, that in the time that the drivers looked away from the forward roadway, they may have elected to glance at other objects in the surrounding environment (in the absence of billboards) that were not relevant to the driving task. When billboards were present, the drivers in this study sometimes looked at them, but not such that overall attention to the forward roadway decreased.

It also should be noted that, like other studies in the available literature, this study adds to the knowledge base on the issues examined, but does not present definitive answers to the research questions investigated.

Packet Pg. 113 Attachment: Executive Summary of the Federal Highway Administration (2887 : Addressing Safety Concerns - Billboard Sign)

Gonzales City CouncilJanuary 16, 2024

Gonzales City Council
January 16, 2024