City of Gonzales
PUBLIC WORKS / CITY ENGINEER DEPARTMENT
STAFF REPORT
TO: Honorable Mayor Rios and City Council
DATE: January 16, 2024
FROM: Patrick Dobbins, Public Works Director/City Engineer THROUGH: Carmen Gil, City Manager
SUBJECT: Award Pool Heater Replacement Contract to GIS Plumbing
RECOMMENDATION
It is recommended that the City Council award the Pool Heater Replacement Contract to GIS Plumbing at a not-to-exceed cost of $80,000, Direct the City Manager to Execute a Contract with GIS Plumbing and Authorize a budget amendment to GL Account 100-515-6530 to increase expenditures by $80,000.
BACKGROUND
The Community Pool is a city-owned facility located at 205 Elko Street. The Community Pool was originally constructed in 1973 and underwent a major renovation in 2016. The City Recreation Department arranges and staffs the following activities at the pool each summer:
• Swim lessons
• Open swimming
• Pool parties on weekends
• Movie nights
• Water Aerobics
The pool heater was replaced during the 2016 renovation and is a Raypac Model P1262B. During the last year, the pool heater struggled to operate. Public Works staff coordinated with Raypac factory representatives to diagnose why the heater was not working. With Raypac’s help, staff replaced several parts only for the heater to continue to struggle to operate consistently.
Staff recently had the pool heater inspected by a local Raypac Service representative, and staff presented their observations to the Raypac factory representatives for their guidance and feedback. Based on AGENDA
ITEM
15 provided photographs, Raypac reps informed staff that the cost to purchase and install replacement parts would not guarantee that the heater would work as designed and it would be better to install a new heater.
At the August 7, 2023 Council meeting, staff was directed to engage the Pool Consultant who designed the 2016 Renovation Project to prepare a Technical Memorandum outlining the options for replacing or upgrading the pool heater. At the November 20, 2023 Council meeting, staff presented the Technical Memorandum along with a recommendation to replace the pool heater with the same make/model.
REVIEW & ANALYSIS
Staff issued the project for public bid on November 28, 2023. The bid document was emailed to local mechanical contractors, pool supply vendors and to the Central Coast Builders Exchange in Salinas and the Santa Clara/San Benito County Builders Exchange for review by interested contractors. On December 20, 2023, city staff received one bid from GIS Plumbing of Salinas with a bid amount of $69,580. Staff reviewed the submitted bid and determined that it was a responsive and responsible bid.
Staff recommends adding a $10,420 contingency for unforeseen efforts for a total $80,000 contract authorization to GIS. The heater is expected to take six to eight weeks to be delivered and installed.
Therefore, staff recommends the City Council award the Pool Heater Replacement Contract to GIS Plumbing at a not-to-exceed cost of $80,000 and authorize a budget amendment to GL Account 100-515- 6530 to increase expenditures by $80,000.
How Recommendation Supports the Vision
Gonzales will continue to be a safe, clean, family-friendly community, diverse in its heritage, and committed to working collaboratively to preserve and retain its small-town charm.
Explain: Maintaining the operation of the city’s Community Pool supports our vision to provide recreational facilities to city residents
Explain how the Recommendation Directly Implements the Mission The City Council and Staff of the City of Gonzales will realize our Vision by providing the leadership, commitment and resources necessary to provide excellent services that enhance the quality of life of our diverse community. X Yes ____ No____ N/A
Explain: See Vision explanation above.
City services will be delivered in a cost-effective, respectful and friendly manner to insure the safety and well being of the residents and the promotion of business, recreational, housing and employment opportunities in an environmentally sustainable manner. X Yes ____No ____ N/A Explain: See Vision explanation above.
Strong fiscal policies allow us to provide appropriate infrastructure for:
• Public Safety Yes X No ___ N/A
• Housing Yes X No ___ N/A
• Recreation X Yes ___ No ___ N/A
• Environment X Yes ___ No ___ N/A
• Education X Yes ___ No ___ N/A
Explain: See Vision above.
ALTERNATIVES
Direct staff to seek additional bids for this work. This isn’t recommended, as it would delay opening the pool for the summer season.
BUDGET IMPACT
Replacing the pool heater will require a budget amendment to GL Account 100-515-6530 to increase expenditures by $80,000.
CONCLUSION
It is recommended that the City Council award the Pool Heater Replacement Contract to GIS Plumbing at a not-to-exceed cost of $80,000, Direct the City Manager to Execute a Contract with GIS Plumbing and Authorize a budget amendment to GL Account 100-515-6530 to increase expenditures by $80,000.
Attachments:
1. Agreement with GIS Pluming