City of Gonzales
PUBLIC WORKS / CITY ENGINEER DEPARTMENT
STAFF REPORT
TO: Honorable Mayor Rios and City Council
DATE: February 20, 2024
FROM: Patrick Dobbins, Public Works Director/City Engineer THROUGH: Carmen Gil, City Manager
SUBJECT: Agreement with NV5 for EV Charging Station Design Services
RECOMMENDATION
It is recommended that the City Council Authorize Execution of a Non-Exclusive Master Services Agreement between the City of Gonzales and NV5 Consultants, and Approve Execution of Task #1 for Grant Management and Electric Vehicle Charging Station Design Services for a not-to-exceed fee of $205,000.
BACKGROUND
In January 2023, the City received a $1,054,480 grant for the design and installation of 18 Electric Vehicle Charging Stations from the California Energy Commission. The EV Charging Stations will be installed at:
Site Number of
Charger Station
1 Community Center Complex
(650 Fifth Street, Gonzales) Six
2 Salinas Valley Health clinic
(850 Fifth Street, Gonzales) Six
3 On street parking in front of Farmers Market
(246 Alta Street, Gonzales) Six
AGENDA
ITEM
14 The city will use a consultant for the following efforts:
• Prepare Design documents for city approval and public bidding. This includes submitting design documents for city review at the 30% and 90% milestones. • Develop and update list of expected Permits
• Utility Company Coordination
• Grant Management including monthly progress meetings with CEC staff and quarterly reports • Seek other grant funding to cover the required 25% CEC Grant match • Bid Phase Support
o Prepare responses to bidders questions
o Review submitted bids to determine lowest responsive and responsible bid • Construction Management and Inspection
• Contract Close-out including compliance with the requirements outlined in Energy Commission grant agreement
On January 12, 2024, staff issued a Request for Proposals (RFP) to seven firms on the city’s engineering consultant list. NV5 was the only firm to submit a proposal by the February 1, 2024 deadline. Staff reviewed NV5’s proposal and found it responsive to the city’s RFP and NV5 has qualified staff and related project experience to provide the services needed to deliver this important project.
REVIEW & ANALYSIS
As stated in the city’s RFP, NV5’s services will be provided on a Task Order basis under a Master Services agreement. The expected Task Orders are:
• Task Order #1 – Grant Administration and EV Charging Station design • Task Order #2 – Bid Phase support
• Task Order #3 – Construction Management/Inspection, Commissioning and Project Close-out Staff recommends the Council authorize execution of a Master Services Agreement with NV5 related to the $1,054,480 grant from the California Energy Commission for installation of 18 Electric Vehicle Charging Stations and approve execution of Task #1 for Grant Managements and EV Design Services for a not-to-exceed fee of $205,000.
How Recommendation Supports the Vision
Gonzales will continue to be a safe, clean, family-friendly community, diverse in its heritage, and committed to working collaboratively to preserve and retain its small town charm.
Explain: Installing the first publicly available EV Charging Stations in Gonzales supports the Gonzales Grows Green initiative.
Explain how the Recommendation Directly Implements the Mission The City Council and Staff of the City of Gonzales will realize our Vision by providing the leadership, commitment and resources necessary to provide excellent services that enhance the quality of life of our diverse community. X Yes ____ No____ N/A
Explain: See Vision explanation above
City services will be delivered in a cost-effective, respectful and friendly manner to insure the safety and well being of the residents and the promotion of business, recreational, housing and employment opportunities in an environmentally sustainable manner. X Yes ____No ____ N/A Explain: See Vision explanation above.
Strong fiscal policies allow us to provide appropriate infrastructure for:
• Public Safety Yes X No N/A
• Housing X Yes No N/A
• Recreation Yes X No N/A
• Environment Yes X No N/A
• Education Yes X No N/A
Explain: See Vision above.
ALTERNATIVES
Direct staff to seek additional proposals for this work. This is not recommended due to the specialized nature of the design services.
BUDGET IMPACT
This contract will be funded with a combination of monies from the Energy Commission grant, Community Center Complex funds, and grant funds from the Central Coast Community Energy.
CONCLUSION
It is recommended that the City Council Authorize Execution of a Non-Exclusive Master Services Agreement between the City of Gonzales and NV5 Consultants, and Approve Execution of Task #1 for Grant Management and Electric Vehicle Charging Station Design Services for a not-to-exceed fee of $205,000.
Attachments:
1. Master Services Agreement with Task Order #1