City of Gonzales
PUBLIC WORKS / CITY ENGINEER DEPARTMENT
STAFF REPORT
TO: Honorable Mayor Rios and City Council
DATE: February 20, 2024
FROM: Patrick Dobbins, Public Works Director/City Engineer THROUGH: Carmen Gil, City Manager
SUBJECT: Purchase of John Deer Skid Steer for the WWTP
RECOMMENDATION
Staff recommends that the City Council Authorize the purchase of a John Deere Skid Steer with implements from RDO Equipment Company for $85,283 and approve the surplus sale of the existing John Deere Tractor.
BACKGROUND
The City’s existing John Deere tractor is a 1980 model and is the oldest vehicle in the City fleet. It is primarily used at the Wastewater Treatment Plant to maintain the pond levees and other maintenance work. The California Air Resources Board (CARB) rates the City’s 40-year-old tractor as a Tier 0 vehicle (self-propelled off-road diesel vehicle). In November 2022, CARB began requiring cities to replace Tier 0, 1 and 2 vehicles with Tier 3 or 4 vehicles.
The City’s tractor needs extensive repairs to the hydraulic system, is unsafe due to its age, and must be replaced due to CARB exhaust emission requirements.
REVIEW & ANALYSIS
CARB approved amendments to the In-Use-Off-Road Diesel-fueled Fleets Regulation on November 17, 2022, requiring further reduction of emissions. Recent clarifications required retirement of vehicles that are Tier 0, 1, and 2 and require cities to only purchase Tier 3 and 4 vehicles.
RDO Equipment Company and the City of Gonzales are members of Sourcewell, which is a cooperative sourcing solution for public agencies that provides expedited quotes, significant discounts, and free shipping on products. Attached are the following quotes:
AGENDA
ITEM
13 Description Vendor Retail Cost Sourcewell Cost
1 2023 John Deere Tractor
(Model 317G) RDO Equipment $75,910 $64,740
2 Implements (rotary cutter,
dozer blade, and auger) RDO Equipment $23,648 $20,543
Total = $99,558 $85,283
Therefore, the retail cost for a new John Deere Model 317G Tractor with selected implements is $99,558 and the cost through the Sourcewell purchasing program is $85,283. Funding for this purchase will be from the Sewer Enterprise Fund - Capital Outlay (GL530-000-6540) and sufficient funds are available.
Therefore, staff recommends that the City Council authorize the purchase of a John Deere Skid Steer and implements from RDO Equipment Company in the amount of $85,283 and approve the surplus sale of the existing John Deere tractor.
How Recommendation Supports the Vision
Gonzales will continue to be a safe, clean, family-friendly community, diverse in its heritage, and committed to working collaboratively to preserve and retain its small town charm.
Explain: This purchase will improve safety and efficiency and allow more reliable service to the community.
Explain how the Recommendation Directly Implements the Mission The City Council and Staff of the City of Gonzales will realize our Vision by providing the leadership, commitment, and resources necessary to provide excellent services that enhance the quality of life of our diverse community. X Yes ____ No____ N/A
Explain: Staff uses Sourcewell to make economical purchases to provide increased reliability and excellence in service.
City services will be delivered in a cost-effective, respectful, and friendly manner to ensure the safety and well-being of the residents and the promotion of business, recreational, housing and employment opportunities in an environmentally sustainable manner. X Yes ___ No ____ N/A Explain: See Vision explanation above.
Strong fiscal policies allow us to provide appropriate infrastructure for:
• Public Safety Yes X No N/A
• Housing Yes X No N/A
• Recreation X Yes No N/A
• Environment X Yes No N/A
• Education X Yes No N/A
Explain: See Vision above.
ALTERNATIVES
Direct staff to not purchase this tractor. This is not recommended due to the need to replace Tier 0 offroad vehicles.
BUDGET IMPACT
Funding for this purchase will come from the Sewer Enterprise Fund - Capital Outlay (GL530-000-6540), and sufficient funds are available.
CONCLUSION
Staff recommends that the City Council Authorize the purchase of a John Deere Skid Steer with implements from RDO Equipment Company for $85,283 and approve the surplus sale of the existing John Deere Tractor.
Attachments:
1. RDO Quotes for Tractor and Implements