City of Gonzales
PUBLIC WORKS / CITY ENGINEER DEPARTMENT
STAFF REPORT
TO: Honorable Mayor Rios and City Council
DATE: March 4, 2024
FROM: Patrick Dobbins, Public Works Director/City Engineer THROUGH: Carmen Gil, City Manager
SUBJECT: Agreement with Harris & Associates for Assessment Districts Engineer Reports
RECOMMENDATION
It is recommended that the City Council Authorize the Execution of a Consulting Services Agreement between the City of Gonzales and Harris Associates to Prepare the FY2024-2025 Engineer Reports for six Assessment Districts for a not-to-exceed fee of $12,566.
BACKGROUND
The city has eight assessment districts, formed in accordance with the provisions of the Lighting and Landscaping Act of 1972 or the Benefit Assessment Act of 1982. These districts provide funds for maintenance of specified improvements. The districts are:
1. California Breeze Subdivision Benefit Assessment District
2. California Breeze Subdivision Parks and Open Spaces Assessment District
3. Canyon Creek Subdivision Benefit Assessment District
4. Canyon Creek Subdivision Parks and Open Spaces Assessment District
5. Industrial Business Park Benefit Assessment District
6. Industrial Business Park Parks and Open Spaces Assessment District
7. Cipriani Subdivision Benefit Assessment District
8. Cipriani Subdivision Parks and Open Spaces Assessment District
AGENDA
ITEM
7 At the February 20, 2024 meeting, the City Council approved an agreement with Harris Associates to prepare an Engineers Report and undertake a Proposition 218 process for the two California Breeze Subdivision Assessment Districts. Therefore, this item is to prepare the Engineers Reports for the other six assessment districts for FY 2024-2025.
REVIEW & ANALYSIS
Over the last nine years, Harris & Associates has prepared the Engineer Reports for the city’s eight assessment Districts. Harris & Associates is on the City’s on-call engineering consultant list as approved at the February 6, 2023 City Council meeting.
Staff requested Harris & Associates to provide a proposal to prepare the Engineers Report for the remaining six assessment districts. Their proposal is attached and their not-to-exceed fee is $12,566.
Therefore, City staff recommends executing a Consulting Services Agreement to Harris & Associates to prepare an Engineers Report and undertake a Proposition 218 process for the two California Breeze Subdivision Assessment Districts.
Explain Recommendation and How it Supports the Vision
Gonzales will continue to be a safe, clean, family-friendly community, diverse in its heritage, and committed to working collaboratively to preserve and retain its small town charm.
Explain: Collection of the assessments provides funds for the maintenance of a variety of improvements that enhance the quality of life in the subdivisions Explain how the Recommendation Directly Implements the Mission The City Council and Staff of the City of Gonzales will realize our Vision by providing the leadership, commitment and resources necessary to provide excellent services that enhance the quality of life of our diverse community. X Yes ___ No
Explain: See above Vision.
City services will be delivered in a cost-effective, respectful and friendly manner to ensure the safety and well-being of the residents and the promotion of business, recreational, housing and employment opportunities in an environmentally sustainable manner. X Yes No Explain: See above Vision.
Strong fiscal policies allow us to provide appropriate infrastructure for:
• Public Safety X Yes No N/A
• Housing X Yes No N/A
• Recreation X Yes No N/A
• Environment X Yes No N/A
• Education Yes No X N/A
Explain: Collection of the annual assessments enables the city to maintain improvements vital to public safety and the ongoing well-being of portions of the City’s housing stock.
ALTERNATIVES
There are no alternatives to staff’s recommendation.
BUDGET IMPACT
This contract will be funded by various Assessment Districts.
CONCLUSION
It is recommended that the City Council Authorize the Execution of a Consulting Services Agreement between the City of Gonzales and Harris Associates to Prepare the FY2024-2025 Engineer Reports for six Assessment Districts for a not-to-exceed fee of $12,566.
Attachments:
1. Consulting Services Agreement with Scope of Services