INTRODUCTION
The City of Gonzales is located 17 miles south of Salinas and is in the heart of the 90-mile-long Salinas Valley (aka: “Salad Bowl of the World”). The City of Gonzales is referred to as the “Wine Capital of Monterey County” and the 2020 Federal Census lists a population of 8,650. The city prides itself on being a net-importer of jobs due to the city’s Industrial Business Park attracting a variety of ag-related businesses including Taylor Farms and Del Monte Fresh processing facilities. More information about the city can be found at our website: www.GonzalesCA.gov The City of Gonzales is seeking Statements of Qualifications from consultants to provide Program and Construction Management/Inspection Services to support the city’s efforts to expand the wastewater system beyond the current 1.3MGD permitted capacity.
OVERVIEW
The city operates a wastewater system including a municipal wastewater treatment plant (MWWTP) to collect and treat all domestic, commercial and industrial wastewater in the city. Current wastewater flows are:
Dischargers Gallons/day
Industrial wastewater 750,000
Domestic wastewater 400,000
Commercial wastewater 50,000
Total = 1,200,000
As required by the city’s 2006 Waste Discharge Requirement Permit, in 2018 the city prepared a Long-Term Wastewater Management Plan (LTWMP) and submitted it to the Central Coast Regional Water Quality Control Board. The LTWMP included constructing an Industrial Wastewater System as the recommended approach to increasing the capacity of the city’s wastewater system.
Constructing the Industrial Wastewater (IW) system will allow the city to shift up to 900,000 gallons/day from the MWWTP, greatly reducing flows to the MWWTP. This will allow the city to take one of the two treatment trains at the MWWTP offline to rehabilitate the MWWTP. While constructing the IW System, the city will design the upgrades for the treatment processes to ensure the MWWTP meets the new Waste Discharge Requirements.
The city engaged Dudek Consulting to prepare preliminary and final construction documents for a 1.0MGD Industrial Wastewater System. The construction documents were finalized in September 2021. Dudek also prepared the CEQA-Plus document that was approved at an October 2022 City Council meeting. Over the last two years the city has pursued a $29M State Revolving Fund loan from the State Water Resources Control Board. The SRF agreement should be executed in May 2024.
WASTEWATER PHASING
Phase 1 - Build the 1.0 MGD IW System on city owned parcels adjacent to the MWWTP. The IW System will be constructed under two contracts:
• IW Conveyance Contract (10,000 LF of 24/27-inch pipe) • IW Treatment Facility
Once the IW Conveyance Contract is complete, the city will temporarily shift WW/IW flows to the new IW Pipeline to perform video inspection and maintenance work (ie, epoxy coat manholes) on the existing 21- inch WW Trunk Main that was constructed in 1981.
Phase 2 -Upon completion of the IW Treatment Facility 900,000 gallons/day of ag-wash water will be shifted from the MWWTP to the IWTF. This will allow the city to rehabilitate and upgrade the treatment process at the MWWTP to meet new WDR requirements. When that work is completed, the city WW system will have a capacity of 2.3MGD.
Phase 3 - Add additional treatment processes at the MWWTP to expand system capacity to 2.9MGD which will accommodate projected housing growth through 2050.
Phase 4 - Expand the IW System treatment capacity to 3.5 MGD to accommodate additional processing facilities in the city’s Industrial Business Park and add a recycled water component to the IWTF.
CONSULTANT’S SCOPE OF SERVICES
Overview of services to be provided by consultant:
Project Management
1. Biddability/Constructability reviews of bid documents
2. Easement acquisition support
3. Provide and manage a web-based document management system (ie, Procore, Newforma)
4. Run internal coordination meetings (PM/CM staff, design consultant, and city staff)
5. Track detailed action items (item status, ball-in-court, due date, etc)
6. Utility provider coordination
7. Monitor design process
8. Support the city’s Community Engagement efforts:
9. Make periodic presentations at City Council meetings
10. Monitor and update project schedules
11. Monitor expenditures and funding sources. Includes managing cash flow.
12. Ensure compliance with SWRCB requirements
13. Include monthly status reports with invoices
14. Bid Phase Support
15. Bidder outreach
Construction Management/Inspection
1. Provide full Construction Management/Inspection services
2. Review and monitor RFIs and process submittals
3. Review project schedule updates.
4. Track contract time
5. Coordinate specialty inspections
6. Labor compliance monitoring
7. Review and certify contractor progress payments
8. Prepare and/or review change orders
9. Participate in punch walks
10. Inspect for substantial and final completion
11. Close-out project including preparation for audits and obtain copies of O&M manuals and warranties
12. Recommend project acceptance
CITY RESPONSIBILITIES
The city will be responsible for the following items:
1. Discussions with any Private Property Owners.
2. Coordinating review and issuance of city building permits
3. Compiling the Bid Documents (Front End, Public Notice, Bid Schedule, Technical Specifications, Plans, Permits and other materials)
4. Issue bid documents to builders exchanges and interested contractors
5. Run pre-proposal meeting
6. Run public bid opening
7. Prepare staff report for award of the construction contracts
8. Prepare city council staff report for project acceptance
PROPOSAL CONTENT AND REQUIREMENTS
Your proposal should include the following:
Cover Letter - Provide the following information:
• Firm name, office location(s), telephone numbers, and e-mail addresses of the main contact(s).
• Staff person we can contact regarding the proposal
• Number of years the firm has performed related professional services • Type of organization: individual, partnership, corporation, other (please specify). • Indicate if your firm has any conflicts of interest related to your current contracts.
Technical Approach and Scope of Work
• Provide a detailed summary of the services your firm will provide • State why your firm is qualified to perform the requested services. • List of personnel along with their expertise, professional background, office location and role they will have on the project.
• Provide information on any subconsultants
• Describe how your firm will deliver your services
• Provide a detailed schedule for the various efforts and milestones Provide four public agency references with full contact information (name, title, agency, address, email address and phone number(s).
The proposal shall be limited to 30 pages excluding cover letter, resumes and any sample documents included in the appendix.
Provide two separate sealed envelopes (one for the SOQ and the other for the Rate Schedule(s) and desired revisions to the city’s consulting agreement) inside one larger sealed envelope clearly labeled, “SOQ FOR PM/CM SERVICES FOR WASTEWATER PROJECTS.” Deliver four printed and bound copies of your proposal along with PDF copies of the proposal, consultant’s Rate Schedule and desired revisions to the city’s consulting agreement on a thumb drive to:
Patrick Dobbins, Public Works Director/City Engineer
City of Gonzales
PO Box 647
147 Fourth Street
Gonzales, CA 93926
Phone: 831-675-5000
Email: [email protected]
SCHEDULE
The RFQ schedule is:
Milestone Date
City Issues Request for Qualifications January 30, 2024 PreProposal Meeting at Community Meeting Room at
Gonzales Police Station (109 Fourth Street, Gonzales) February 15, 2024 at 10:30 AM Proposal Submittal Deadline February 29, 2024 at 3:00 PM City Staff reviews submitted SOQs March 5, 2024
Interviews March 19, 2024
City negotiates scope/fee/schedule for initial Task Orders with top ranked consultant March 21, 2024
Approval of Contract at City Council Meeting April 1, 2024
CONTRACT
The City’s standard consultant agreement is attached. Provide a statement in the SOQ regarding the firm’s ability to execute the city’s consultant agreement and include desired revisions to the city’s agreement in the separate envelope transmitting the Consultant Rate Schedule.
The Consultant’s services will be provided on an hourly not-to-exceed basis under executed Task Orders through a Master Services agreement. The expected Task Orders for 2024 and 2025 are:
• Task Order #1 – Project Management Services for IW System contracts (ie, get contracts out to bid, complete easement acquisition)
• Task Order #2 – CM/Inspection of IW Pipeline Contract • Task Order #3 – CM/Inspection of Rehabilitation of existing 21-inch Domestic Sewer Pipeline along Fermin Lane
• Task Order #4 – CM/Inspection of IW Treatment Facility
SELECTION CRITERIA
The city intends to select a consultant based on demonstrated competence, experienced staff and qualifications for requested services. The city will evaluate the submitted SOQ and rank them according to the following criteria:
Content of Proposal
1. Understanding the nature of the requested services
2. Approach to the providing the requested services
3. Proposed schedule
4. Firm’s ability to present flexible options to achieve the City’s goals Qualifications of Firm
1. Experience in providing the requested services for similar sized public agencies in California over the last five years
2. Qualifications of consultant’s staff
3. Reference checks
4. Reasonable schedule to complete the various tasks
ATTACHMENTS
1. City’s Standard Consulting Agreement
2. IW System “White Paper”
3. 2023 Water/Sewer Rate Study