City of Gonzales
PUBLIC WORKS / CITY ENGINEER DEPARTMENT
STAFF REPORT
TO: Honorable Mayor Rios and City Council
DATE: May 6, 2024
FROM: Patrick Dobbins, Public Works Director/City Engineer THROUGH: Carmen Gil, City Manager
SUBJECT: Agreement with Professional Services Industries for Testing/Inspection Services for the Community Center Complex Project
RECOMMENDATION
It is recommended that the City Council Authorize Execution of a Non-Exclusive Master Services Agreement Between the City of Gonzales and Professional Service Industries and Approve Execution of Task Order 1 in the amount of $135,000 for Materials Testing and Special Inspection services during construction of Phase 1 of the Community Center Complex Project.
BACKGROUND
Construction of the Community Center Complex project will require the use of a consultant to provide Materials Testing and Special Inspection services. This includes inspection and/or testing of:
• Soils (sampling, monitoring of excavations and compaction testing) • Asphalt (verify mix design, temperature, and compaction testing) • Concrete (mix design, size and placement of reinforcing steel and compressive strength testing) • Masonry (mix design, confirm reinforcing placement, and mortar mixing) • Structural Steel fabrication and erection
• Structural Wood framing (nailing, anchoring, and fastenings) On April 1, 2024, staff issued a Request for Proposals to consultants for Materials Testing and Special Inspection services. On April 11, 2024, proposals were received from the following two firms.
1. Professional Service Industries
2. Pacific Crest Engineering
AGENDA
ITEM
10 REVIEW & ANALYSIS
Staff reviewed the two proposals and recommends the City engage Professional Service Industries (PSI) for Materials Testing and Special Inspection services during the construction of the Community Center Complex Project. PSI was selected due to their ability to provide all Materials Testing and Special Inspection services in-house as Pacific Crest Engineering needed to subcontract for welding inspection services.
Staff anticipates executing the following Task Orders under PSI’s Master Services Agreement:
Project Phase Estimated fee
Task Order 1 Materials Testing and Special Inspection
services during construction of Phase 1 $135,000
Task Order 2 Materials Testing and Special Inspection
services during construction of Phase 2 $50,000
In conclusion, staff recommends the City Council authorize the City Manager to execute a Non-Exclusive Master Services Agreement with Professional Service Industries and Approve Execution of Task Order 1 in the amount of $135,000 for Materials Testing and Special Inspection services during the construction of Phase 1 of the Community Center Complex project.
How Recommendation Supports the Vision
Gonzales will continue to be a safe, clean, family-friendly community, diverse in its heritage, and committed to working collaboratively to preserve and retain its small-town charm.
Explain: Constructing a Community Center will provide residents with a facility for a wide variety of public and private functions, recreation programs and other activities which will enhance the quality of life of Gonzales residents.
Explain how the Recommendation Directly Implements the Mission The City Council and Staff of the City of Gonzales will realize our Vision by providing the leadership, commitment and resources necessary to provide excellent services that enhance the quality of life of our diverse community. X Yes ____ No____ N/A
Explain: See Vision explanation above
City services will be delivered in a cost-effective, respectful and friendly manner to insure the safety and well-being of the residents and the promotion of business, recreational, housing and employment opportunities in an environmentally sustainable manner. X Yes ____No ____ N/A Explain: See Vision explanation above.
Strong fiscal policies allow us to provide appropriate infrastructure for:
• Public Safety X Yes No N/A
• Housing X Yes No N/A
• Recreation X Yes No N/A
• Environment X Yes No N/A
• Education X Yes No N/A
ALTERNATIVES
Amend or modify staff recommendation.
BUDGET IMPACT
This contract will be funded by the various funding sources for the Community Center Complex project.
CONCLUSIONS
It is recommended that the City Council Authorize Execution of a Non-Exclusive Master Services Agreement Between the City of Gonzales and Professional Service Industries and Approve Execution of Task Order 1 in the amount of $135,000 for Materials Testing and Special Inspection services during construction of Phase 1 of the Community Center Complex Project.
Attachments:
1. Master Services Agreement with PSI Including Task Order 1