City of Gonzales
PUBLIC WORKS / CITY ENGINEER DEPARTMENT
STAFF REPORT
TO: Honorable Mayor Rios and City Council
DATE: May 6, 2024
FROM: Patrick Dobbins, Public Works Director/City Engineer THROUGH: Carmen Gil, City Manager
SUBJECT: Authorize Notice to Proceed for Phase 1 Community Center Complex Project
RECOMMENDATION
It is recommended that the City Council Authorize Issuance of a Notice to Proceed with Construction of Phase 1 Community Center Complex Project to Otto Construction at a not-to-exceed amount of $18,869,395 pending concurrence from USDA staff.
BACKGROUND
The Community Center Complex is estimated to cost $34,050,000. Construction of the project will be phased due to grant funding deadlines. Phase 1 will construct the Library, Teen Innovation Center, Courtyard, parking lot and landscaping. Phase 2 is the Community Center including the Community Hall, Fitness Center, commercial kitchen, meeting rooms and restrooms.
At the June 5, 2023 Council meeting, the Design-Build Contract for the Community Center Complex Project was awarded to the Otto Construction/WRNS Team. This included issuance of a Notice to Proceed with Design Services for Phases 1 and 2. During the design phase, the Design/Build team made the following submittals to the City:
• 50% Design Development plan set was submitted on September 9, 2023. • 100% Design Development plan set was submitted on October 30, 2023. • 75% Construction Document was submitted on January 19, 2024. • 100% Construction Documents were submitted on February 28, 2024 (submittal was a plan set with 212 sheets, structural calculations, and technical specifications).
AGENDA
ITEM
9 The Construction Documents were submitted for building code review on March 8th. Review comments were provided to the Design/Build team on March 22nd. The Design/Build team submitted revised plans for second review on April 17th. On April 26th, the Building Official advised City staff that the Construction Documents were ready for issuance of a building permit.
The City held a well-attended Groundbreaking Ceremony at the project site on April 27th.
REVIEW AND ANALYSIS
With issuance of the building permit and the City securing the interim financing for construction, staff recommends that the City Council authorize issuance of a Notice to Proceed with construction of Phase 1 of the Community Center Complex Project to Otto Construction at a not-to-exceed amount of $18,869,395.
Staff will issue the Notice to Proceed, upon concurrence from USDA on the following pending loan condition items:
1.2 – Interim Finance Agreement Documents (Pending USDA approval)
1.4 – Insurance and Bonding: City to provide proof of property insurance
1.9 – Building Permit Issuance
1.12 – Provide USDA a copy of the fully-executed Otto Agreement Amendment #2, which captures USDA supplemental conditions (construction contractual requirements)
1.16 – Provide USDA Quarterly financial reports: October 2023 – December 2023 and January 2024 – March 2024
How Recommendation Supports the Vision
Gonzales will continue to be a safe, clean, family-friendly community, diverse in its heritage, and committed to working collaboratively to preserve and retain its small-town charm.
Explain: Constructing a Community Center will provide residents with a facility for a wide variety of public and private functions, recreation programs and other activities which will enhance the quality of life of Gonzales residents.
Explain how the Recommendation Directly Implements the Mission The City Council and Staff of the City of Gonzales will realize our Vision by providing the leadership, commitment and resources necessary to provide excellent services that enhance the quality of life of our diverse community. X Yes ____ No____ N/A
Explain: Please see explanation above for the Mission.
City services will be delivered in a cost-effective, respectful and friendly manner to ensure the safety and well-being of the residents and the promotion of business, recreational, housing and employment opportunities in an environmentally sustainable manner. X Yes ____No ____ N/A Explain: See Vision explanation above.
Strong fiscal policies allow us to provide appropriate infrastructure for:
• Public Safety Yes X No N/A
• Housing Yes X No N/A
• Recreation X Yes No N/A
• Environment X Yes No N/A
• Education X Yes No N/A
ALTERNATIVES
Amend or modify staff’s recommendation.
BUDGET IMPACT
The Notice to Proceed with Construction of Phase 1 will encumber $18,869,395 in fund GL100-850- 6235.
CONCLUSION
It is recommended that the City Council Authorize Issuance of a Notice to Proceed with Construction of Phase 1 Community Center Complex Project to Otto Construction at a not-to-exceed amount of $18,869,395 pending concurrence from USDA staff.