City of Gonzales
PUBLIC WORKS / CITY ENGINEER DEPARTMENT
STAFF REPORT
TO: Honorable Mayor Rios and City Council
DATE: July 22, 2024
FROM: Patrick Dobbins, Public Works Director/City Engineer THROUGH: Carmen Gil, City Manager
SUBJECT: Community Center Complex Project Progress Report & Task Order No. 2 with Harris & Associates
RECOMMENDATION
It is recommended that the City Council Receive a Progress Report on Construction of Phase 1 of the Community Center Complex Project, and Authorize Execution of Task Order No. 2 with Haris Associates for Construction Management Services during FY 2024-2025 for the Community Center Complex Project in the Amount of $517,633.
BACKGROUND
Upon completing the “Prior to Construction” conditions required under the City’s loan from the US Department of Agriculture, City staff issued the Notice to Proceed with Construction to Otto Construction effective June 10, 2024 at a not-to-exceed amount of $18,718,392.
Phase 1 will construct the County Library, Teen Innovation Center, Courtyard, parking lot and landscaping. Phase 2 will construct the Community Center including the Community Hall, Fitness Center, commercial kitchen, meeting rooms and restrooms. Constructing Phase 2 will require an additional $10M in funding.
This staff report provides a progress report on the initial construction activities and presents Contract Task Order No. 2 with Harris Associates for Construction Management Services during FY 2024-2025 for City Council approval.
AGENDA
ITEM
19 REVIEW AND ANALYSIS
CONSTRUCTION UPDATES
Otto Construction began construction on Phase 1 of the Community Center Complex Project on June 10, 2024. The following items have occurred over the last six weeks:
• Contractor mobilization, including placing construction trailers, perimeter fencing and implementing stormwater pollution prevention measures
• Site clearing and demolition of existing paved parking lot, on-site roadway and existing concrete sidewalks
• Safe-off and demolition of existing underground utilities (water, sewer and gas) • Remove existing site lighting
• Pot holing existing utilities at Fifth Street to verify pipe locations and sizes • Trenching for new utilities (sewer line)
• Rough grading
• Installed a construction camera that takes a photo of site activities every fifteen minutes between 8:00AM – 4:00PM
USDA staff visited the site on July 10th. They will visit the site monthly to observe construction progress.
The construction project team meets each Wednesday morning to review action items, discuss the contractor’s Requests for Information, receive schedule updates and other business. Construction progress photos are included below.
Hardscape demolition.
Demolition of existing, underground utilities.
Pot-holing existing utilities at Fifth Street.
Site rough grading.
The current schedule milestones are presented in this table:
Activity Date
1 Phase 1 Construction Start June 10, 2024
2 Library and Teen Center Substructure Complete October 2, 2024 3 Rough Mechanical, Electrical, Plumbing Complete January 7, 2025 4 Building Weather tight (Dry In) January 24, 2025
5 Substantial Completion October 31, 2025
6 Final Completion December 15, 2025
TASK ORDER No. 2 FOR CONSTRUCTION MANAGEMENT SERVICES
Harris Associates’ Master Services Agreement and Task Order No. 1 was approved at the September 18, 2023 Council meeting. Their Construction Management services were approved for FY 2023-2024 for an hourly not-to-exceed amount of $452,876. Harris is projected to have expended $227,507 by the end of June 2024.
Harris’ projected fee for their Construction Management and Inspection services for FY 2024-2025 is $639,586; however, the expended funds from Task Order No. 1 will roll over to FY 2024-2025.
Therefore, Task Order No. 2 for Harris & Associates services during FY 2024-2025 is estimated to be $517,633 for a total authorization of $970,509.
Staff recommends the City Council authorize the attached Contract Task Order No. 2 with Harris Associates for their services during FY 2024-2025.
How Recommendation Supports the Vision
Gonzales will continue to be a safe, clean, family-friendly community, diverse in its heritage, and committed to working collaboratively to preserve and retain its small-town charm.
Explain: Constructing a Community Center will provide residents with a facility for a wide variety of public and private functions, recreation programs and other activities which will enhance the quality of life of Gonzales residents.
Explain how the Recommendation Directly Implements the Mission The City Council and Staff of the City of Gonzales will realize our Vision by providing the leadership, commitment and resources necessary to provide excellent services that enhance the quality of life of our diverse community. X Yes ____ No____ N/A
Explain: Please see explanation above for the Mission.
City services will be delivered in a cost-effective, respectful and friendly manner to ensure the safety and well-being of the residents and the promotion of business, recreational, housing and employment opportunities in an environmentally sustainable manner. X Yes ____No ____ N/A Explain: See Vision explanation above.
Strong fiscal policies allow us to provide appropriate infrastructure for:
• Public Safety Yes X No N/A
• Housing Yes X No N/A
• Recreation X Yes No N/A
• Environment X Yes No N/A
• Education X Yes No N/A
ALTERNATIVES
Amend or modify staff’s recommendation.
BUDGET IMPACT
Authorizing Contract Task Order No. 2 with Harris & Associates will require encumbering $517,633 in Fund GL100-850-6235.
CONCLUSION
It is recommended that the City Council Receive a Progress Report on Construction of Phase 1 of the Community Center Complex Project, and Authorize Execution of Task Order No. 2 with Haris Associates for Construction Management Services during FY 2024-2025 for the Community Center Complex Project in the Amount of $517,633.
Attachments:
1. Task Order No. 2 - Harris Associates for Construction Management Services
2. Harris Associates May 23, 2024 Letter Proposal