Task Order No. 2 to Consulting Services Agreement Between City of Gonzales and Dudek Consulting for Wastewater Design Services This is an Amendment to the Consulting Services Agreement dated June 17, 2024 between the City of Gonzales, a municipal corporation of the State of California ("City") and Dudek ("Consultant”) regarding professional services for Wastewater Design Services.
City and Consultant agree to the following changes to the Agreement:
Section 1 - Services
Services will now include Design Support Services during Construction of the Industrial Wastewater System as outlined in Dudek’s August 19, 2024 letter proposal (copy attached).
Section 2 - Compensation
City will pay Consultant an additional sum of $292,664 on an hourly not-to-exceed basis.
In all other respects, the terms of the Agreement shall remain in effect.
CITY CONSULTANT
City of Gonzales, a municipal corporation Dudek
_____________________________ _____________________________ Carmen Gil, City Manager Mike Metts, Principal
Date Signed: __________________ Date Signed: __________________
August 19, 2024
Patrick Dobbins, PE
City of Gonzales
[email protected]
Subject: Proposal for Design Support Services During Construction for Industrial Sewer Collection System Dear Patrick Dobbins:
We are pleased to provide this proposal for engineering support services during construction for the Industrial Sewer Collection System. Included within this proposal are the following sections:
1. General Information – General Information and Primary Point of Contact
2. Project Understanding and Approach – Describes project background and objectives
3. Scope of work with specific work elements
4. Fee Proposal – Quantifies our anticipated level of effort Our proposal demonstrates a thorough understanding of your project goals and offers a comprehensive approach and dedicated project team for successful completion. 1 General Information
The Dudek team presented within this proposal has the resources to perform all work required for each of the Project Tasks as included in the Project Scope of Work. No subcontractors are required for this Scope of Work. The primary point of contact for all proposal and project correspondence is Kate Palmer, P.E., Senior Project Manager, available at 760.479.4160 and [email protected].
2 Project Understanding and Approach
The Industrial Sewer Collection System advertised with bids opening on August 6, 2024. The City received five (5) separate bids with the lowest responsive and qualified contractor being Sierra Construction, Inc, with an overall contract price (including additive bid schedule items) of $7,610,175. Construction is anticipated to begin in November 2024.
TO: PATRICK DOBBINS
SUBJECT: PROPOSAL FOR DESIGN SUPPORT SERVICES DURING CONSTRUCTION FOR INDUSTRIAL SEWER
COLLECTION SYSTEM
AUGUST 2024 2
As Engineer of Record (EOR), Dudek understands the full scope of project construction activities for the project.
Supply chain issues may potentially impact the ability of the contractor to successfully complete construction within the contract duration. To assist in successful completion of the contract within the contract duration, Dudek will work with Sierra Construction to prioritize submittal review of the materials with the longest lead times so that these may be ordered as soon as possible. These specific topics and any other critical path items can be discussed at the kick-off meeting to collaborate potential solutions and mitigate potential delays. 3 Scope of Services
Dudek will follow the detailed scope of work tasks as outlined below. In preparation of the scopes below, Dudek assumes that the City will employ the services of their construction management (CM) team that will include field staff on the construction site daily, and thus we have not included scope/hours for a daily onsite presence. Dudek assumes that environmental monitoring services (i.e., cultural monitoring) will be provided under separate contract.
In accordance with the City’s request, Dudek proposes to provide the following services:
IW Conveyance System Design Support Services During Construction TASK 1 PROJECT MANAGEMENT
Dudek will conduct effective project administration and management including the preparation and distribution of monthly progress reports including progress to date, potential completion issues, and anticipated next steps in progress. Progress reports will also include budget status and project schedule updates. Dudek is providing budget on this item based on an anticipated thirteen (13) month project duration.
TASK 2 DESIGN SERVICES DURING CONSTRUCTION
Task 2.1 Pre-Construction Meeting
Dudek will attend the Pre-Construction Meeting, which is assumed to occur at the City offices. The meeting is assumed to be conducted by the City’s Construction Manager.
Task 2.2 RFIs and Design Clarifications
Dudek will provide RFI and Design Clarifications for the project that include:
a. Provide responses for up to forty (40) requests for information (RFIs) and/or requests for clarification (RFCs). At the City’s discretion, the Dudek team will provide responses to RFIs and RFCs in letter form or email form. b. Dudek assumes RFIs from the Contractor will be formally submitted to the Construction Manager.
Questions requiring responses from the design team will be forwarded to the Dudek Project Manager for distribution and response.
TO: PATRICK DOBBINS
SUBJECT: PROPOSAL FOR DESIGN SUPPORT SERVICES DURING CONSTRUCTION FOR INDUSTRIAL SEWER
COLLECTION SYSTEM
AUGUST 2024 3
Task 2.3 Shop Drawings and Submittal Reviews
Dudek will provide shop drawings and submittal review to include:
a. Review and process up to fifty (50) shop drawings and submittals and up to thirty (30) resubmittals. b. Dudek assumes submittals and shop drawings from the Contractor will be formally submitted to the Construction Manager who will forward to the Dudek Project Manager for distribution and response.
Task 2.4 Site Visits
Dudek will attend site visits at City request to observe specific conditions or situations for which design engineer input would facilitate developing an appropriate response to the Contractor. We have assumed a total of five (5) site visits by one or more members of the design team. Appropriate Dudek team member(s) based in the issue(s) being discussed will attend each of these site visits / meetings.
Task 2.5 Construction Progress Meetings
Dudek will attend weekly construction progress meetings virtually throughout the duration of the project. Dudek attendance/participation at forty-four (44) meetings is included. Dudek attendance includes the Dudek project manager and the appropriate team member(s) based on the issue(s) being discussed. Dudek assumes weekly construction meetings will be organized and documented by the Construction Manager.
Task 2.6 Change Order Assistance
Dudek will assist City staff on change order reviews. We are allocating budget to be used for up to ten (10) change order reviews at the request and direction of the City. It is assumed that the Construction Manager will prepare and review construction change orders, and Dudek will assist, as necessary and requested.
Task 2.7 Design Deviation Review
Dudek will assist the City with evaluation of Contractor-proposed design deviations and substitutions to support the activities of the Construction Manager. Dudek will evaluate the proposed design changes relative to consistency with the original design intention and capability. As the extent and nature of any Contractor-proposed design deviations are undefined currently, an allowance is assumed for this contract item. Services will be provided at City direction within the available allowance.
Task 2.8 Construction Punch List Assistance
Dudek will assist the Construction Manager with punch list resolution including the following:
a. One or more members of the Dudek Team joining the Construction Manager and/or City staff on walkthroughs to confirm that the work was constructed per the design documents, and if not, what could be done to resolve observed deficiencies.
b. As the extent and nature of the Punch List is undefined currently, an allowance is assumed for this contract item. Services will be provided at City direction within the available allowance.
TO: PATRICK DOBBINS
SUBJECT: PROPOSAL FOR DESIGN SUPPORT SERVICES DURING CONSTRUCTION FOR INDUSTRIAL SEWER
COLLECTION SYSTEM
AUGUST 2024 4
Task 2.9 Record Drawing Preparation
Dudek will provide assistance to the City for preparation of record drawings:
a. Following construction, Dudek will prepare a complete set of record drawings. b. The drawings will be prepared based on field changes and redlines documented by the Construction Manager and the Contractor, and changes resulting from RFIs, clarifications and contract change orders. c. Dudek will provide electronic files (PDF and AutoCAD) of the revisions. Dudek will provide the files in electronic format only (including PDF and AutoCAD formats) and no hard copies are included. 4 Fee Proposal
Dudek proposes a not-to-exceed project budget of $292,664 considering a 15% contingency as requested by the City for completion of the above Tasks 1 through 2 for the Design Support Services During Construction for the Industrial Sewer Collection System Project. Full breakdowns of estimated labor hours by category for each task are attached.
We look forward to continuing our work on this project with you and the City and to providing the services described herein. Please do not hesitate to call or email me (760.479.4160 or [email protected]) with any questions you might have about our proposal.
Respectfully Submitted,
__________________________________ __________________________________ Robert Ohlund, P.E. Kate Palmer, P.E.
Vice President Senior Project Manager
Bob Ohlund is authorized to sign on behalf of Dudek.
City of Gonzales
Task Order 2: Industrial Wastewater Conveyance PipelineDesign Services During Construction (DSDC) DUDEK FEE ESTIMATEAugust 19, 2024
Project Team Role: PIC
QA/QC
Sr. Mgr
Program &
Conveyance
Manager
Senior
Engineer
Project
Engineer CAD Designer Admin
Team Member: Metts
Ohlund
Deibert Palmer Chuang Nuhaily/
Hawkinson
Vargas Kinney TOTAL
DUDEK LABOR OTHER DIRECT
Billable Rate : $310 $265 $265 $240 $210 $195 $155 HOURS COSTS COSTS TOTAL FEE Task 1 Project Management and Project Status Reporting
1.1 Project Administration 2 8 80 40 130 30,140$ $ 30,140 Subtotal Task 1 2 8 80 40 130 $ 30,140 $ - $ 30,140
Task 2 Design Services During Construction (ESDC)
2.1 Pre-Construction Meeting 8 8 12 28 6,760$ 1,000$ $ 7,760
2.2 RFIs and Design Clarifications 8 40 40 80 168 39,480$ $ 39,480
2.3 Shop Drawings and Submittal Reviews 50 60 160 270 61,250$ $ 61,2502.4 Site Visits 40 8 40 88 21,120$ 5,000$ $ 26,1202.5 Construction Progress Meetings 24 44 32 44 144 34,940$ $ 34,9402.6 Change Order Assistance 4 10 24 10 48 12,650$ $ 12,6502.7 Design Deviation Review 2 16 8 40 16 82 18,300$ $ 18,3002.8 Construction Punch List Assistance 8 2 16 26 6,010$ 1,000$ $ 7,010
2.9 Record Drawing Preparation 2 8 30 40 80 16,840$ $ 16,840 Subtotal Task 2 16 90 200 150 422 56 934 $ 217,350 $ 7,000 $ 224,350 Total Non-Optional Hours and Fee 18 98 280 150 422 56 40 1064 $ 247,490 $ 7,000 $ 254,490 Percent of Hours: 2% 9% 26% 14% 40% 5% 4% 100% Contingency $292,664