Task Order No. 2 to Consulting Services Agreement Between City of Gonzales and MNS Engineers for Program and Construction Management Services for Wastewater Projects
This is an Amendment to the Consulting Services Agreement dated March 18, 2024 between the City of Gonzales, a municipal corporation of the State of California ("City") and MNS Engineers ("Consultant”) for Program and Construction Management Services for Wastewater Projects.
City and Consultant agree to the following changes to the Agreement:
Section 1 - Services
Services will now include Construction Management and Inspection Services for the Industrial Sewer Collection Project as outlined in MNS Engineers’ August 26, 2024 letter proposal (copy attached).
Section 2 - Compensation
City will pay Consultant an additional sum of $750,000 on an hourly not-to-exceed basis.
In all other respects, the terms of the Agreement shall remain in effect.
CITY CONSULTANT
City of Gonzales, a municipal corporation MNS Engineers _____________________________ _____________________________ Carmen Gil, City Manager Joe Pope, Vice President of Construction
Date Signed: __________________ Date Signed: __________________ 8/27/2024 811 El Capitan Way, Suite 130 | San Luis Obispo, CA 93401 805.787.0326 OFFICE
mnsengineers.com
August 26, 2024
Patrick M. Dobbins, PE
Public Works Director/City Engineer
PO Box 647
147 Fourth Street
Gonzales, CA 93926
SUBJECT: Proposal for Construction Management and Inspection Services – Industrial Sewer Collection System Project
Dear Mr. Dobbins,
MNS Engineers, Inc. (MNS) appreciates the opportunity to submit this proposal to provide construction management and inspection services for the Industrial Sewer Collection System Project (Project) for the City of Gonzales (City). We offer our highly qualified team to provide services for this Project.
Project Understanding
The City has requested a proposal to provide construction management and inspection services for the construction of approximately 11,000 LF of 27-inch and 24-inch PVC gravity sewer pipeline from Katherine Street to the proposed industrial water treatment facility, adjacent the City’s existing wastewater treatment plan.
Work will take place primarily within the existing easements for the existing 12-inch and 21-inch sewers, a proposed easement, and a public right-of-way.
MNS’s extensive experience with gravity sewer pipeline construction makes us well qualified to provide construction management and inspection of the proposed improvements.
Scope of Work
MNS staff will support the City by providing construction management and daily fulltime inspection in accordance with the contract documents for the industrial sewer collection system project per the following tasks.
Task 1 – Pre-Construction
Subtask 1.1: Pre-Construction Conference
MNS will organize and conduct a pre-construction meeting. The Construction Manager (CM) will prepare and distribute an agenda prior to the meeting. At the pre-construction conference, we will discuss the roles and responsibilities of the Project team (City, Design Engineer, Construction Manager, Materials Testing/Special Inspection, Contractor, etc.) as well as establish the protocol to be
MNS DETAILS
LEGAL NAME
MNS Engineers, Inc.
FIRM OWNERSHIP
TYPE
C-Corporation
YEAR FIRM
ESTABLISHED
1962
CALIFORNIA
DEPARTMENT OF
INDUSTRIAL
RELATIONS
DIR No. 1000003564
CORPORATE OFFICE
201 N. Calle Cesar Chavez,
Suite 300
Santa Barbara, CA 93103
805.692.6921 Office/Fax
mnsengineers.com
LOCAL OFFICE
811 El Capitan Way #130, San
Luis Obispo, CA 93401
(805) 787-0326
PROJECT CONTACT
Megan Panofsky, PE, CCM
Construction Manager
(805) 331-4860
[email protected]
AUTHORIZED
SIGNATURE
Joe Pope, PE
Vice-President and Prinicipal
Construction Manager
(805) 302-1624
[email protected]
CITY OF GONZALES
GONZALES, INDUSTRIAL SEWER COLLECTION SYSTEM PROJECT
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used throughout the project. The meeting will set the tone of cooperation for the project and elaborate on contract requirements and concerns. MNS will distribute meeting minutes to all parties in attendance.
Subtask 1.2: Contract Administration/Document Control
MNS will develop an administration system to assure all elements of the actual construction are furnished, installed, and constructed in accordance with the contract documents and applicable standards, providing organization of files and computer-generated forms and spreadsheets to assist in tracking correspondence, submittals, requests for information (RFIs), contract change orders (CCOs), and progress payments.
Contract administration includes:
• Daily diaries
• Labor compliance and certified payrolls
• Logs for submittals, RFIs, CCOs, and materials testing results • Correspondence, permits, and agreements
• Progress schedule/Weekly Statement of Working Days (WSWDs) • Progress pay estimates and quantities
• Potential claims
• Safety and traffic control
• Material verification
• Weekly meetings agenda and minutes
Subtask 1.3: Site Documentation
MNS will take pre-construction site photos to document the existing condition of the Project limits prior to construction. MNS will document construction throughout the life of the Project. Photos will be logged and filed in the Project files.
Task 2 –Construction
Subtask 2.1: Project Communication and Coordination
The CM will oversee project communication and coordination between the City, Design Engineer, residents, and contractor throughout the construction phase. Weekly updates will be provided to the City, specifically identifying anticipated public impacts for the upcoming week. Progress meetings will be held bi-weekly. The CM will distribute an agenda prior to the meeting and record meeting minutes.
Subtask 2.1: Project Schedule Adherence
The CM will review and approve the contractor’s baseline schedule at the start of the Project. The CM will require and review three-week-look-ahead schedules from the contractor on a weekly basis. The contractor will be issued weekly summary of working days (WSWDs) to document the progress of the work and the number of working days expended.
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Subtask 2.3: Cost Control
The Project’s document control system will track and monitor the actual Project construction costs. The tracking of contract item payments and quantities is incorporated into the progress payment spreadsheet.
Contract change order (CCO) payments, extra work, and item overruns and underruns will also be tracked.
The project contingency balance will be verified as part of the monthly progress pay estimate review and submittal.
Subtask 2.4: Progress Pay Estimate
MNS will track each contract item and review the quantity to be paid for each progress pay estimate. The Construction Inspector will track any extra work and supplemental work costs to be compared against the authorized change order amounts. We will review the contractor’s monthly request for payment and recommend approval for payment to the City.
Subtask 2.5: Submittals/RFIs
MNS will perform a timely review of submittals and RFIs; all submittals and RFIs will be reviewed for completeness, logged, and distributed as appropriate. MNS will monitor the log to verify responses are submitted in a timely manner.
Subtask 2.6: CCO and Claims Management
Prior to beginning any contract work, we will coordinate with the City to define the CCO process. All CCOs must define the project scope of work and limits and comply with the project documents. MNS will be proactive in identifying actual and potential problems and work towards a timely and cost-effective solution.
The CM will:
• Determine the validity and justification for all CCOs • Notify the City if CCOs are needed
• Negotiate costs with the contractor
• Prepare CCO documentation for City authorization
• Track all CCOs against project contingency balance
The CM will work closely with the City, Design Engineer, and the contractor to resolve CCOs and/or disputes.
Subtask 2.7: Construction Inspection
The Construction Inspector will be onsite daily to observe the work with the goal of verifying it is performed safely and in accordance with the contract documents. The Construction Inspector’s responsibilities will also include:
• Daily Inspection. Inspect the construction for compliance with the plans and specifications. • Quality Assurance. Assure the contractor’s overall Quality Control (QC) is implemented in a manner consistent with the Projects’ Special Provisions.
• Traffic Control/No Parking Zones. Inspect the contractor’s daily traffic control per approved standards. Notify the contractor of any perceived unsafe conditions.
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• Daily Reports. Prepare daily inspection reports, daily quantities, note any safety issues, and include an accurate description of the work, labor, and equipment. Note any extra work or changes to the plans. Maintain photographic record of construction.
• Materials. Verify approved materials are incorporated into the project. • Acceptance/Performance Testing. Coordinate acceptance and performance testing in conformance with the contract documents.
• Materials Testing/Special Inspection. Coordinate with the Materials Testing and Special Inspection firm as needed and will maintain testing records with current tester and laboratory certifications placed in the construction file.
• Punch List. Prepare punch list and inspect for completion of punch list work items.
Subtask 2.8: Safety
The contractor has sole responsibility for compliance with safety requirements on the construction contract, but MNS will monitor compliance with their safety program and advise the City of observed deficiencies. The contractor’s Safety Plan, Traffic Control Plan, and Cal/OSHA Construction Safety Orders will guide our inspectors in monitoring the contractor’s work.
Subtask 2.9: Permit Management
MNS will monitor the construction to ensure all items of work are performed in accordance with encroachment permits, and stormwater pollution control requirements.
Subtask 2.10: Commissioning
MNS will oversee commissioning of the pipelines, including pressure testing, disinfection, sampling, and tieins. MNS’ inspector will also ensure proper notification is provided to industrial users prior to service swap over.
Subtask 2.11: Final Punchlist
The CM/Inspector will prepare and submit a final punch list of outstanding contract items to the contractor.
MNS will conduct a final inspection in the presence of the City representatives and the contractor.
Subtask 2.12: Red Line As-Builts
MNS will track and maintain as-built drawings in accordance with the contract requirements and ensure they are complete to the extent feasible. The CM will hold regular meetings with the contractor to monitor the status of the as-built drawing set, which is often made a contingency for approval of the monthly pay request.
The inspector will also keep a field set of as-built drawings for use in reviewing the contractor’s copy.
Task 3 – Project Closeout
Subtask 3.1: Closeout
Once the contractor provides the required documentation, MNS will submit an acceptance recommendation report with the final pay request for payment. MNS will submit job files and final reports to the City upon completion of the contract.
CITY OF GONZALES
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Project Team
Our highly qualified project team is available to provide the City with high quality construction management, inspection, and quality assurance for a project delivered in accordance with the plans and specification. The following is the proposed CM team. Three highly qualified inspectors have been listed below. Depending on when construction of the Project starts, one of these three inspectors will be assigned to the Project through completion.
Project Manager/Construction Manager – Megan Panofksy, PE, CCM Ms. Panofsky will be responsible for overall construction management of the Project. Megan is a seasoned construction industry professional with 17 years of experience in the development and construction of municipal infrastructure, concentrating in water and wastewater facilities. Megan has served as a Design Engineer consultant for contractors and Owners, providing a unique ability to see projects from multiple perspectives and identify risks to successful project completion early in the process. She specializes in complete project delivery, construction management, program management, and contract management.
Resident Engineer – Ryuun Ernst
Mr. Ernst, has over 19 years of experience managing large, complex construction projects in the water and wastewater industry. He brings hands-on experience from the field as an operator, as well as construction management and engineering from every aspect of construction from cradle to grave, including planning, budgeting, scheduling, grant funding, design, construction, inspection, Quality Assurance, and operation/maintenance of facilities. As Resident Engineer, Ryuun, will provide day to day coordination with the inspector and contractor, processing submittals, RFIs, pay applications, and escalating potential issues to the CM.
Construction Inspector – Bill Smith
Mr. Smith has an extensive history in the civil engineering field and project delivery, with experience that includes municipal projects, Caltrans, and project management for the US Air Force. Bill brings with him a great deal of expertise and a well-rounded background, paired with an enthusiasm for problem solving, Bill is well qualified to provide inspection on the City’s project.
Construction Inspector – Chuck Littlejohn
Mr. Littlejohn has over 26 years of experience working in the construction industry with extensive field experience in underground utilities, Hot Mix Asphalt/PCC paving, retaining wall construction, drainage structure construction, managing soil erosion control measures, drafting non-compliance notices, facilitating labor compliance/interviews, implementing temporary traffic control, and monitoring of environmentally sensitive areas. He also possesses excellent leadership experience in construction meetings and coordination.
Construction Inspector – Joe Scholle
Mr. Scholle has over 30 years of construction experience as a Foreman, Project and Construction Manager, Superintendent, and Operator. Joe’s project experience includes underground utilities, storm drains, landscape, irrigation, and construction of bridges, concrete structures, as well as seismic retrofits. He is well versed with Caltrans Standard Specifications, the standard specifications of public works construction, contract administration field procedures, and materials testing.
Office Engineer – Laurie Jones
Ms. Jones has over eight years of experience with project coordination/management and senior administration experience on a variety of projects in the construction industry. Her strengths include a wide range of office, program management and coordination skills; including, but not limited to, project
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scheduling, cost control, and document control. She is skilled with Microsoft Office and Project. Laurie has worked on public works and Caltrans oversite projects supporting construction managers with various contract and project administration responsibilities, including project setup and closeout, and overall document control. Ms. Jones is MNS’ in house CMIS expert, which will be instrumental for document control on the project.
Materials Testing and Special Inspection – Pacific Crest Pacific Crest Engineering Inc. (PCEI) will be providing materials testing and special inspection on the project, specifically compaction testing along the pipeline installations. PCEI is a full service geotechnical, chemical process and environmental engineering firm providing engineering services to both the public and private sectors of the Monterey Bay and Silicon Valley areas. PCEI’s field technicians are highly qualified and licensed and/or certified by numerous state and national agencies (i.e. NICET Soils Technician, ICC, etc).
Labor Compliance Monitoring Services – 360PSM Inc.
As part of the monthly closeout, 360PSM will review certified payroll to verify the contractor and their subcontractors have complied with the California Department of Industrial Relations (DIR) requirements about certified payroll verification and submission. 360PSM will also conduct field surveys of the contractor's staff and subcontractors to ensure compliance with prevailing wage rate requirements. The Labor Compliance Officer will manage this process with the contractors providing that all required information is obtained and processed promptly.
Project Schedule
MNS understands it is the intention of the City to be in construction by November 1, 2024. MNS has assumed a Notice to Proceed (NTP) date of September 16, 2024, and a construction period of 8 months.
Contract Award September 3, 2024
Insurance & Bonds September 4, 2024 – September 15, 2024 NTP September 16, 2024
Submittals/Procurement September 16, 2024 – October 30, 2024 Construction November 1, 2024 – June 15, 2025
Assumptions/Exclusions
• No nightwork, weekend, or holiday work is anticipated. • Full-time inspection is assumed over an 8-month period; however, the City will be billed on an hourly basis with a 4-hour minimum.
Compensation
A detailed fee spreadsheet is provided herein. All fees are in accordance with the 2024 MNS Standard Fee Schedule and escalation rate.
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Closing
Thank you for the opportunity to submit this proposal. We are excited and look forward to working with the City. Please feel free to contact Megan Panofsky with any questions you may have at 805.331.4860 or [email protected]. Thank you for your consideration.
Sincerely,
MNS Engineers, Inc.
Joe Pope, PE
Vice President of Construction - Water
Attachments: MNS Standard Fee Schedule
Fee Estimate Spreadsheet
Sept Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug
Submittals/Procurement
Construction
Project Closeout
Role Sept Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug
Principal In-Charge 2 2 4 340.00 357.00 1,360.00 $
Project Manager/CM 16 16 32 275.00 289.00 8,800.00 $
Resident Engineer 24 24 48 270.00 284.00 12,960.00 $
Senior Inspector 8 24 32 198.00 208.00 6,336.00 $
Office Administrator 16 16 32 135.00 142.00 4,320.00 $
66 82 0 0 0 0 0 0 0 0 0 0 148 33,776.00 $
Principal In-Charge 2 2 2 2 2 2 2 2 16 340.00 357.00 5,644.00 $ Project Manager/CM 32 24 24 24 24 24 24 16 192 275.00 289.00 54,704.00 $ Assistant Resident Engineer 48 64 72 72 72 72 64 48 512 270.00 284.00 143,840.00 $ Senior Inspector 172 172 172 172 172 172 172 96 1300 198.00 208.00 266,960.00 $ Office Administrator 16 16 16 16 16 16 16 16 128 135.00 142.00 17,952.00 $ 0 0 270 278 286 286 286 286 278 178 0 0 2148 489,100.00 $ Principal In-Charge 2 2 4 340.00 357.00 1,428.00 $
Project Manager/CM 16 12 28 275.00 289.00 8,092.00 $
Assistant Resident Engineer 24 16 40 270.00 284.00 11,360.00 $ Senior Inspector 24 16 40 198.00 208.00 8,320.00 $
Office Administrator 24 16 40 135.00 142.00 5,680.00 $
0 0 0 0 0 0 0 0 0 0 90 62 152 34,880.00 $
66 82 270 278 286 286 286 286 278 178 90 62 2448 557,756.00 $
SUBCONSULTANT
Materials Testing
Labor Compliance
CONSTRUCTION MANAGEMENT AND INSPECTION TOTAL
Notes:
1. Durations based on a 32 week construction period.
2. Hours and costs are an estimate only; actual hours and costs will be based on contractor's schedule.
3. Overtime not included in this cost estimate. Any OT would be billed per MNS Standard Fee Schedule.
4. Construction Inspector's rate subject to adjustment if DIR Prevailing Wage rates are applicable.
5. Annual escalation of hourly rates applied at 5% starting Jan 2025 Laurie Jones
Laurie Jones
Megan Panofsky
Megan Panofsky
Megan Panofsky
SUB-TOTAL
TASK 2 Construction
TBD
TBD
Ryuun Ernst
Ryuun Ernst
Ryuun Ernst
Laurie Jones
$ 10,000.00
Direct Expenses
DIRECT EXPENSES SUB-TOTAL
TASK 1 Pre-Construction
Joe Pope
Field/Direct Costs
SUB-TOTAL
TOTALS
TASK 3 Project Closeout
Joe Pope
SUB-TOTAL
TBD
Joe Pope
HOURLY RATE
2024 2025
TOTAL COST
$ 10,000.00
2024
$ 692,756.00
TOTAL COST
SUBCONSULTANTS SUB-TOTAL $ 125,000.00
Pacific Crest $ 91,000.00
360 PSM $ 34,000.00
Construction Management and Inspection Services
Industrial Sewer Collection System Project
City of Gonzales
TOTAL COST
Staff
PHASE
Project Schedule
TOTAL
HOURS
Industrial Sewer Collection
System Project
PHASE
2024 2025
2025
2 0 2 4 S T A N D A R D S C H E D U L E O F F E E S
PROJECT/PROGRAM MANAGEMENT
Principal-In-Charge ............................... $340 Senior Project/Program Manager ...... 325
Project/Program Manager .................... 275
Assistant Project/Program Manager 255
Senior Project Coordinator ................... 195
Project Coordinator ................................. 165
ENGINEERING
Principal Engineer .................................. $305 Lead Engineer ............................................ 270 Supervising Engineer .............................. 255 Senior Project Engineer ......................... 235
Project Engineer........................................ 210 Associate Engineer .................................. 190 Assistant Engineer.................................... 175
SURVEYING
Principal Surveyor .................................. $280 Lead Surveyor ............................................ 270 Supervising Surveyor .............................. 230 Senior Project Surveyor ......................... 210
Project Surveyor........................................ 185 Associate Project Surveyor ................... 175
Assistant Project Surveyor .................... 160
Party Chief (PW) ........................................ 190 Chainperson (PW) .................................... 160 One-Person Survey Crew (PW) ........... 225
TECHNICAL SUPPORT
CADD Manager ....................................... $210 Supervising Technician .......................... 180
Senior Technician ..................................... 170 Engineering Technician ......................... 130
CONSTRUCTION MANAGEMENT
Principal Construction Manager ...... $335
Senior Construction Manager ............. 290
Senior Resident Engineer ...................... 280
Resident Engineer .................................... 270 Structure Representative ....................... 260
Construction Manager ........................... 230
Assistant Resident Engineer................. 215
Sr. Construction Inspector (PW) ........ 198
Construction Inspector (PW) .............. 188
Office Administrator ................................ 135
PLANNING
Planning Director ................................... $235 City Planner/Planning Manager ......... 220
Principal Planner ....................................... 205 Senior Planner ........................................... 190 Associate Planner ..................................... 160 Assistant Planner ...................................... 135 Planning Technician ................................ 115
ADMINISTRATIVE SUPPORT
Senior Management Analyst ............. $195
Management Analyst.............................. 165
IT Technician ............................................... 150 Graphics/Visualization Specialist ....... 160
Administrative Assistant ........................ 105
GOVERNMENT SERVICES
City Engineer ........................................... $265 Deputy City Engineer .............................. 235 Assistant City Engineer ........................... 225 Plan Check Engineer................................ 185 Permit Engineer ......................................... 175 City Inspector ............................................. 175 Senior City Inspector (PW) .................. 198
City Inspector (PW) .................................. 188 Principal Stormwater Specialist .......... 190
Senior Stormwater Specialist ............... 180
Stormwater Specialist ............................. 170 Stormwater Technician .......................... 150
Building Official ......................................... 250 Senior Building Inspector ...................... 200
Building Inspector .................................... 175 Senior Grant Writer .................................. 190 Grant Writer ................................................ 180 Associate Grant Writer ........................... 160
Assistant Grant Writer ............................ 145
DIRECT EXPENSES
Use of outside consultants as well as copies, blueprints, survey stakes, monuments, computer plots, telephone, travel (out of area) and all similar charges directly connected with the work will be charged at cost plus fifteen percent (15%). Mileage will be charged at the current federal mileage reimbursement rate.
PREVAILING WAGE RATES
Rates shown with Prevailing Wage “(PW)” annotation are used for field work on projects subject to federal or state prevailing wage law and are subject to increases per DIR.
ANNUAL ESCALATION
Standard fee rates provided for each classification are subject to 5% annual escalation or the most recent US Bureau of Labor Statistics Consumer Price Index, whichever is higher.
OVERTIME
Overtime for non-exempt employees will be charged at 1.5 x hourly rate; overtime for exempt employees and other classifications will be charged at 1 x hourly rate.
Rev. 1/9/2024