City of Gonzales
PUBLIC WORKS / CITY ENGINEER DEPARTMENT
STAFF REPORT
TO: Honorable Mayor Rios and City Council
DATE: October 7, 2024
FROM: Patrick Dobbins, Public Works Director/City Engineer THROUGH: Carmen Gil, City Manager
SUBJECT: Resolution No. 2024-59 Authorizing Task Order #3 Under a Master Service Agreement with MNS Engineers for Environmental Monitoring Services During Construction of the Industrial Wastewater System
RECOMMENDATION
It is recommended that the City Council Adopt Resolution No. 2024-59, A Resolution of the City Council of the City of Gonzales Authorizing Task Order #3 Under a Master Service Agreement with MNS Engineers for Environmental Monitoring Services During Construction of the Industrial Wastewater System.
BACKGROUND
Phase 1 of the Industrial Wastewater (IW) System will increase the capacity of the City’s wastewater system by 1.0 million gallons/day. The IW System will be delivered though the following construction contracts
• IW Pipeline contract
• IW Treatment Facility contract
At the September 3, 2024, Council meeting, an $8.6M construction contract for the IW Pipeline Project was awarded to Sierra Construction & Excavation. At that same meeting, the City Council authorized Task Order No. 2 with MNS Engineers for Construction Management and Inspection services. A Preconstruction Meeting for the IW Pipeline Project is scheduled for October 3, 2024, with construction expected to begin in mid-November.
AGENDA
ITEM
10 REVIEW & ANALYSIS
The EIR for the IW System was approved at the September 20, 2022, City Council meeting and the EIR includes a Mitigation Monitoring and Reporting Program that must be complied with during construction of the IW Pipeline and IW Treatment Facility.
In January 2024 City staff issued a Request for Qualifications for Program/Construction Management Services for Wastewater Projects. At the March 18, 2024, Council meeting, the City Council authorized execution of a Master Service Agreement with MNS Engineers that included Task Order No. 1 for Program Management Services.
MNS Engineers’ Statement of Qualifications submitted to the City on March 8, 2024 included Permitting and Environmental Monitoring Services. MNS Engineers provided a letter proposal with a detailed scope of work for Environmental Monitoring Services during construction of both construction contracts that includes managing the adopted project-specific Mitigation Monitoring and Reporting Program to ensure compliance.
MNS’s scope of work includes:
• Worker Environmental Awareness Training
• Pre-Construction Meeting Attendance
• Preconstruction Surveys for Nesting Birds and Burrowing Owls • Paleontological Monitoring, required during groundwork at a depth greater than 5 feet.
MNS’ estimated fee for Environmental Monitoring Services during construction of the IW Pipeline and the IW Treatment Facility is $222,341 and staff recommends adding a contingency budget of $17,659 for unforeseen changes for a total authorization of $240,000.
Therefore, staff recommends that the City Council approve Task Order No. 3 under a Master Service Agreement with MNS Engineers for Environmental Monitoring during construction of the IW System in the amount of $240,000 which includes a contingency budget of $17,659.
How Recommendation Supports the Vision
Gonzales will continue to be a safe, clean, family-friendly community, diverse in its heritage, and committed to working collaboratively to preserve and retain its small town charm.
Explain: This project supports our vision by making improvements to the wastewater system to increase its capacity for residential and industrial developments.
Explain how the Recommendation Directly Implements the Mission The City Council and Staff of the City of Gonzales will realize our Vision by providing the leadership, commitment and resources necessary to provide excellent services that enhance the quality of life of our diverse community. X Yes ____ No____ N/A
Explain: Maintaining and improving the wastewater treatment plant enhances the community’s quality of life by providing for treatment and safe disposal of the City’s wastewater.
City services will be delivered in a cost-effective, respectful and friendly manner to ensure the safety and well being of the residents and the promotion of business, recreational, housing and employment opportunities in an environmentally sustainable manner. X Yes ____No ____ N/A Explain: See Vision explanation above.
Strong fiscal policies allow us to provide appropriate infrastructure for:
• Public Safety X Yes No N/A
• Housing X Yes No N/A
• Recreation X Yes No N/A
• Environment X Yes No N/A
• Education X Yes No N/A
Explain: See Vision above.
ALTERNATIVES
Amend or modify staff’s recommendation.
BUDGET IMPACT
This contract will be funded with the Sewer Rates and Sewer Impact funds.
CONCLUSION
It is recommended that the City Council Adopt Resolution No. 2024-59, A Resolution of the City Council of the City of Gonzales Authorizing Task Order #3 Under a Master Service Agreement with MNS Engineers for Environmental Monitoring Services During Construction of the Industrial Wastewater System.
Attachments:
1. Resolution No. 2024-59
2. Task Order No. 3 with MNS Engineers for Environmental Monitoring during Construction of the Industrial Wastewater System under a Master Service Agreement
3. Proposal for Construction Environmental Monitoring Services