Agenda packet — Gonzales City Council, December 2, 2024

Any writing or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at City Hall located at 147 Fourth Street, Gonzales, California, during normal business hours.

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A G E N D A

JOINT MEETING OF THE

GONZALES CITY COUNCIL AND

GONZALES SUCCESSOR AGENCY
CITY COUNCIL CHAMBERS – 117 FOURTH STREET
GONZALES, CA 93926
MONDAY, DECEMBER 2, 2024
6:00 P.M.

CALL TO ORDER

PLEDGE OF ALLEGIANCE

1. ROLL CALL- City Council/Successor Agency
Mayor Pro Tem/Vice Chair Scott Funk, Council/Agency Member Liz Silva, Council/Agency Member Lorraine Worthy, Council/Agency Member Maria Orozco, Mayor/Chair Jose L. Rios
Successor Agency Item

If you wish to make either a general public comment or to comment on a specific agenda item, please use the Raise Hand function. You will be allowed three minutes for your comments.

If you choose not to attend the City Council meeting but wish to make a comment on a specific agenda item, please submit your comment limited to 250 words or less by 12:00p.m. on the day of the meeting to the City Clerk at [email protected]

PRESENTATIONS

2. Urban County Community Development Block Grant Funds (CDBG) by Monterey County

3. Gonzales Rotary

BUSINESS FROM THE PUBLIC

4. Business from the Public not on the Agenda; any member of the Public may address the Council/Agency for a period not to exceed three minutes on any subject not on the Agenda. The Council/Agency will listen to all communications but may take no action. *
Any writing or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at City Hall located at 147 Fourth Street, Gonzales, California, during normal business hours.

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CONSENT AGENDA
All matters listed under the Consent Agenda are considered routine by the City Council and will be adopted by one action of the Council unless any Council Member has a question or wishes to make a statement or discuss an item. In that event, the Mayor will remove the item from the Consent Calendar for separate consideration.

5. Approve the Joint City Council and Successor Agency - Regular Meeting - November 18, 2024 Minutes

6. Approve City Accounts Payable Warrants #51113-51130

7. Consider Approval of Resolution No. 2024-71, A Resolution of the City Council of the City of Gonzales Authorizing the Execution of Amendment No. 2 under the Executed Master Services Agreement with Professional Service Industries in the Amount of $72,000 for Materials Testing and Special Inspection Services which Includes a Contingency of $7,342 During Construction of Phase 1 of the Community Center Complex Project

REGULAR AGENDA

8. Consider Approval of Resolution No. 2024-70, A Resolution of the City Council of the City of Gonzales Authorizing Execution of Task Order No. 4 Under a Master Service Agreement with MNS Engineers to Continue their Program Management Services on the Industrial Wastewater System in the Amount of $194,110
a) Staff Report
b) Public Comment
c) Council Discussion
d) Council Action
Staff Recommended Action-Adopt Resolution No. 2024-70

9. Introduce, Waive Reading, and Read by Title Only Ordinance No. 2024-147, An Ordinance of the City Council of the City of Gonzales Amending Chapter 1.20- City Council of Title 1- “Administration” of the Gonzales City Code to Allow Time Allocated to Public Speakers to be Established by Resolution
a) Staff Report
b) Public Comment
c) Council Discussion
d) Council Action
Staff Recommended Action-Introduce, waive reading, and read by title Ordinance No. 2024-147

GONZALES YOUTH COUNCIL UPDATES

10. Oral Communications

BUSINESS FROM CITY COUNCIL

11. City Council Board/Committee Reports
a. Transportation Agency for Monterey County
b. Mayor Selection Committee
c. Salinas Valley Recycles

12. Oral Communications

BUSINESS FROM CITY MANAGER

13. Oral Communications

*
Any writing or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at City Hall located at 147 Fourth Street, Gonzales, California, during normal business hours.

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ADJOURNMENT

In compliance with the American with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (831) 675-5000. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (CFR 35.102-

35.104 ADA Title II). This is a public meeting and as such, can be seen live by people present or online and is being recorded; therefore; anything you say or do here is public information. The recordings are available online.

I, Mary Villegas, Deputy City Clerk of the City of Gonzales, do hereby certify that a copy of the foregoing Joint City Council/Successor Agency Regular Meeting Agenda was posted at City Hall, Council Chambers, and on the City’s website by Tuesday, November 26, 2024, at 5:00 p.m. 11/26/24
Mary Villegas Date

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MINUTES

JOINT MEETING OF THE

GONZALES CITY COUNCIL AND

GONZALES SUCCESSOR AGENCY
MONDAY, NOVEMBER 18, 2024
5:30 P.M.

CALL TO ORDER
The meeting was called to order at 5:30 PM by Mayor/Chair Jose L. Rios

PLEDGE OF ALLEGIANCE
The flag salute was recited by all present.

1. ROLL CALL
Attendee Name Title Status
Jose L. Rios Mayor/Chair Present
Scott Funk Mayor Pro Tem/Vice Chair Excused
Liz Silva Council/Agency Member Present
Lorraine Worthy Council/Agency Member Present
Maria Orozco Council/Agency Member Present

YOUTH COMMISSIONERS
Emily Mendez.

Excused absence: Valeria Cardenas.

STAFF PRESENT
City Manager Carmen Gil, City Attorney Michael F. Rodriquez, Community Development Director Taven Kinson Brown, Executive Assistant to the City Manager/Deputy City Clerk Mary Villegas, Administrative Assistant II Marisol Gomez, Public Works Director/City Engineer Patrick Dobbins, Fire Chief Jason Muscio, and Police Chief Wise.
* Successor Agency Item
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Minutes Acceptance: Minutes of Nov 18, 2024 5:30 PM (CONSENT AGENDA) AGENDA
ITEM
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PUBLIC NOTICE
This meeting is being conducted consistent with State of California Executive Order N-29-20 dated March 17, 2020, regarding the COVID-19 pandemic. The public may participate in person or online via zoom at https://us06web.zoom.us/j/87020263943 or call 1 (669) 900-6833 and use Meeting ID: 870 2026 3943. If you wish to make either a general public comment or to comment on a specific agenda item, please use the Raise Hand function. You will be allowed three minutes for your comments.

CLOSED SESSION
Any member of the public may address the Council on a closed session item appearing on the agenda.

Speakers shall have a limited time of three (3) minutes. Please be brief and to the point.

There was none.

2. The City Council will recess to closed session pursuant to Government Code Section 54956.9(d)(2) to confer with its attorney – exposure to potential litigation.

City Attorney reported the Council conferred with legal Counsel and provided direction. No other reportable action taken.

PRESENTATIONS

3. Community Center Complex Construction Update
The update was provided by Luis Flores from Harris and Associates, and Otto Construction Representatives Kim Siason and Ron Chesshire. They presented information via powerpoint presentation and reported on the construction progress, the schedule, financial update, community engagement, and showed a timelapse video of the construction to date.

BUSINESS FROM THE PUBLIC

4. Business from the Public not on the Agenda; any member of the Public may address the Council for a period not to exceed three minutes on any subject not on the Agenda. The Council will listen to all communications, but may take no action.

Roman Barba, 123 Second Street, commented about doing a lawsuit against the Police Department and City of Gonzales; after the Council meeting the department going after the Martinez’s and calling him the following day because they thought he was recording, and he told them he didn't have video that his phone didn’t work to take video and they didn't believe anything. He said if he had video, he would give it to the Martinez’s or any TV station that wanted it, but he didn't have any video. He elaborated on the Police Department putting a search warrant on his house; having cameras around his house; officers hiding in corners and cars; searching his house and Lupe recording everything; contacting his lawyers who asked why the Police wanted his cell phone and telling them they were after the Martinez’s; the lawyers telling him he had a good lawsuit against the City. He said they put the reasons why in front of him and asked him if he knew anybody else that was having issues with the Police Department so they Packet Pg. 5
Minutes Acceptance: Minutes of Nov 18, 2024 5:30 PM (CONSENT AGENDA)

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could do a suit against the City together. He asked if they knew of anybody else that was having problems with the Police Department, they could join the lawsuit together and if anybody wanted to see the search warrant, he had it with the information about his lawyers, who told him it took 10 minutes to search the phone and why the Police still got his phone.

Henry Martinez Sr. said all this for a firework and they were dropping the cases in court for lack of evidence. He commented about charging his son with obstruction for not giving him the videotape; wanting an independent investigator not an in-house investigation; Sergeant trying to cover up evidence; telling Roman the reason they didn't park cars in front of the house was because of having cameras in front of their cars and they didn't want to be recorded; white woman being pushed on the ground by Mexican Hispanic Officers; white male being choke hold by four Mexicans; felt sorry for the person's car who got damaged when they choked his son; Officers not doing George Floyd’s law; Officers and Chief just standing watching his son when he came inside saying they were beating up his family; no Council members running out to save him or to stop them; his son having back problems and being pounded against the wall and car; his grandson being the only one who saved him; Chief not being allowed near an arrest if he wasn’t wearing a body cam; not having access to Chief’s phone to see what he was texting that night at the meeting to the Officer in the back; felt they were setting up the ambush parking cars behind medical building again, so we won't get the car camp video; and he pointed to the Chief saying “we want your phone, you better not tell it’s private.” Ruben Zurita gave a background on his employment and education; and commented on the letter he received from the City on the coliform violation; Supervisors and lead Managers responsibility to ensure that State Water Resource Control Board regulations were followed; putting the public and City at risk by not complying with the regulations; and elaborated on the cause of a positive coliform result and the steps that need to be followed; and asked them to contact him if they wanted to discuss preparation and training. He also gave thanks for setting up the Fireworks Committee meeting.

Henry Martinez III thanked the Chief because he just came out of jail and felt like a man in there.

He commented about trying to get back use of eating again; his body refusing but taking it slow and eating his burritos; being hectic for him when he got taken away; having muscle damage from Officer Perez when they had his dad in illegal choke hold; somebody had to stop it because his dad was injured and without his brace he couldn’t walk; he had to pull the officer off and they were trying to give him attempted murder which he got that part but he had to do what was right for his family because he saw his mom get pushed down. He talked about the Fire Chief defending his mom; the dream he had while in jail about Jesus, Satan, and God telling him he did the right thing because nobody ever did that in the past years; having court tomorrow at 10, and anybody who messed with his family again, they would have to sue; seeing a bright red face on Chief and he knew he had an officer in the back ready to take him again; Chief texting on his phone ready to pick up his dad and not showing the warrant; the City not allowing his mom and dad to talk right now because of technical issues; and he said that any officer who would try to mess with him again, it would be round three.

Henry Martinez Jr. (via zoom) commented he warned them two weeks ago about this mess and it happened right the Council’s watch and the City Attorney witnessed the whole thing; holding the City Manager personally accountable; Chief causing the whole thing; his son being charged with attempted murder setting his bail at $1 million but he got no problem paying that to get him out and he was out. He said he was coming now and the City was going to pay for what they did, and we're going to take this all the way. He continued commenting about the Chief and his friends looking at all directions they wanted but letting a kid get beat by officers and Chief doing his Packet Pg. 6
Minutes Acceptance: Minutes of Nov 18, 2024 5:30 PM (CONSENT AGENDA)

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shenanigans and kicking people around he wasn’t a man. He thanked Fire Chief for standing up for him and his wife and his son was a man as of today. He continued talking about having to wear a brace for his back every single day because of the officers; Chief Wise being a straight coward and he could say other words but he had respect for the Council; the last Chief losing his job and Wise being next; talking with all the other people that had been wronged by City and they were all coming with the lawsuit and will be joining them in this mess. He told them to get ready because here he came.

CONSENT AGENDA

5. Approve the Joint City Council and Successor Agency - Regular Meeting - November 4, 2024 Minutes

6. Approve City Accounts Payable Warrants #51034-51112

7. City Manager’s Report

8. Community Development Department Activity Report

9. Community Engagement & Recreation Departments Activity Report

10. Fire Department Activity Report

11. Police Department Activity Report

12. Public Works/City Engineer Department Activity Report

13. Consider Approval of Resolution No. 2024-68, A Resolution of the City Council of the City of Gonzales Adopting the City Council Meetings Schedule for 2025

14. Consider Approval of Resolution No. 2024-69, A Resolution of the Council of the City of Gonzales Approving Eleven (11) Community Action Grant Applications for FY 2024-2025 with Funding Allocations to Implement a Variety of Qualified Civic-Minded Community Activities

15. Consider Approval of a Grant from the Nancy Buck Ransom Foundation for the Kid Power Program in the Amount of $15,000 and Adjust the FY 2024-2025 Budget to Reflect the Adjusted Revenue
Council Member Orozco pulled item 14. She recalled there used to be an explanation of what the different groups were being funded for, and what were some of the activities they were going to be doing, and asked if they were somewhere on the website.

City Manager Gil responded it seemed like the spreadsheet that was attached got inadvertently omitted, but she could send it to the Council so they could see the description of each one of them. She mentioned staff had them on a spreadsheet that both committees got to see where it listed the activities they were being funded for.

Council Member Orozco also wanted to know how residents could call for assistance for the Salvation Army's utility assistance program, and how folks would be able to apply for funds if they needed for the utility bills.

Maria Romero, Salvation Army, explained they ran utility assistance with the City’s grant, so whatever amount they got went for this City and it was for seniors, low income people, or seniors who were living with their with their families, and the maximum was $300 for water bills or rent assistance.

City Manager Gil mentioned that staff would also provide the breakdown of the different requests so that they all see what activities were funded through Measure K.

Council Member Silva asked if the program with the Salvation Army was separate from what the City was administering.
*
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Minutes Acceptance: Minutes of Nov 18, 2024 5:30 PM (CONSENT AGENDA)

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City Manager Gil responded yes.

Council Member Silva pulled item 15. She asked what the cost was of the Kid Power Program on an annual basis.

City Manager Gil responded she didn’t have the ballpark for the specific program because it fell currently under the after school and recreation programs, but she could get that cost for her and it was upwards of $150,000, which included staff time and materials. She added there was a small cost to parents and it really didn't offset the cost of the program itself. She stated small grants like these were very helpful, not only would it introduce new activities, specifically STEM activities to the after-school program, but it also had a little bit of funding for actual staff's time.

RESULT: APPROVED [UNANIMOUS] Consent Agenda Items 5-15
MOVER: Liz Silva, Council/Agency Member
SECONDER: Maria Orozco, Council/Agency Member
AYES: Jose L. Rios, Liz Silva, Lorraine Worthy, Maria Orozco EXCUSED: Scott Funk

REGULAR AGENDA

16. Consider Approval of Resolution No. 2024-67, A Resolution of the City Council of the City of Gonzales Approving a Conveyance Agreement and an Installment Purchase Contract, Making Certain Determinations Relating Thereto; and Authorizing Certain Other Actions in Connection Therewith
Staff Report: Public Works Director Dobbins presented the staff report.

Eric Scriven, NHA Advisors, presented the information via powerpoint presentation which included a background on securing funding from the State Water Resources Control Board for the construction of the Industrial Wastewater System, interim funding fund, interim loan interest cost and cost of issuance, documents for approval on tonight’s agenda, finance team, and timeline.

Public Comment: There was none.

RESULT: APPROVED [UNANIMOUS]
MOVER: Maria Orozco, Council/Agency Member
SECONDER: Liz Silva, Council/Agency Member
AYES: Jose L. Rios, Liz Silva, Lorraine Worthy, Maria Orozco EXCUSED: Scott Funk

17. Presentation on the Final Draft Salinas Valley Safe Routes to Schools Plan Staff Report: Public Works Director Dobbins and TAMC Senior Transportation Planner Amelia Conlen presented the staff report.

Public Comment: There was none.

The Council received the presentation. No action required.

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Minutes Acceptance: Minutes of Nov 18, 2024 5:30 PM (CONSENT AGENDA)

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GONZALES YOUTH COUNCIL UPDATES

18. Oral Communications
Commissioner Mendez reported on the furniture for the Community Center Project and site visit, and the GYC projects they were currently working on.

BUSINESS FROM CITY COUNCIL

19. City Council Board/Committee Reports
a. League of California Cities Monterey Bay Division
No report.
b. Association of Monterey Bay Area Governments
No report.
c. Monterey Salinas Transit
Council Member Worthy announced the next meeting on December 9thand would provide the Council a copy of the circulator map, which would take effect in January 2025. City Manager Gil informed them the map would be going out with the utility bills but would forward to the Council as well. Mayor Rios said he had been communicating with Mrs. Jimenez who came to a prior meeting about this.

20. Oral Communications
Council Member Worthy expressed her disappointment about Measure S not passing and putting us in a quandary, and we're going to have to make some decisions next year when we do our new budget of what we can do and what we can't do. She added that would have generated probably about $800,000 a year for us to focus on the Fire Department and some of our safety spots where a lot of people have been very concerned about, which were infrastructure and fixing of our roads. She said we may not be able to do some of that because it didn't pass. She just wanted people to be aware of the fact that this was a sales tax, it wasn't a property tax, and it was going to go somewhere else instead of us. She thought it was something that the community needed to understand that we all needed to work together so that we could get these things going but now we may not be able to pay for certain things.

Council Member Silva wanted to let the senior citizens know that the forms for the senior rebates were available at City Hall, to take their ID when submitting them, and the sooner they applied the better. She thanked staff for the Hometown Hero Signs at Central Park and said she was very honored to be able to be out there and interviewed by KSBW. There were 28 signs and people stopped by. She thanked City Manager Gil for that. She also mentioned about a call she received today from a resident who was concerned about the cars that were parked on the street in the wrong direction, and trailers parked on the street, some motor homes on properties and on front lawns mostly on this side of town. She asked if officers could see when people were parked a little too long. She said the resident was concerned about the catering trucks that were parked along Alta Street between Fourth and Third Streets. She also announced a food box giveaway once a month with Lideres Campesinas, she gave the information to the City Manager and believed it would be on the second Wednesday of the month at 4:00pm at Central Park. She wished everyone a Happy Thanksgiving.

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Minutes Acceptance: Minutes of Nov 18, 2024 5:30 PM (CONSENT AGENDA)

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Council Member Orozco echoed Council Member Worthy's comments regarding Measure S because we had great plans for the City and for some of the work that needed to be done. She thanked staff for all they did. She mentioned we always see the Police Department, Fire Department, Public Works, City Hall out there every day, and it was a challenge when our funding was at jeopardy, but they continued to do all the great things to make our City was safe and provided all the services for our residents. She mentioned she was present during the distribution of the of the vegetable boxes that were being given out and noticed that many of the families were able to have better access to some of these boxes because it was later during the day, and it really made a difference. She announced a vacancy on the Cemetery Board and interested people should contact Supervisor Lopez for additional information. She wished everyone a Happy Thanksgiving and safe travels to people who were traveling.

Mayor Rios mentioned he and City Manager Gil had the opportunity to meet with the South County Cities, along with Supervisor Lopez, and a great presentation from Elsa Jimenez, the Director of Public Health. He also brought up the concern the citizens have in this community about the stench on the north side and she was going to look into that. He also commented about the kindergartner wing at La Gloria School that it had been documented historically the many teachers that had developed cancer which were a few. They thought it was due to probably being the oldest building in the School District and there might be lead in the pipes and asbestos in the flooring, so it was suggested that she forward those concerns to him and he would forward to Supervisor Lopez because they really should take a look at that and unfortunately it was all female teachers, mostly they were kindergarten teachers and it seemed like there was a cluster. He wished everyone a Happy Thanksgiving and announced he would have an eye operation on December 16th and hoped to be the last.

BUSINESS FROM CITY MANAGER

21. Oral Communications
City Manager Gil reminded the Council about the Groundbreaking Ceremony of the Industrial Wastewater Treatment Plant this Friday at 9:30am at 180 Katherine Street, across from the Braga Fresh driveway. She thanked Supervisor Lopez because on December 3rd, we will be receiving a check from RCAC at the Board of Supervisors meeting and present it to the Council for the Dennis and Janice Caprara Community Center. She explained these were proceeds from an auction held at their annual dinner and the City of Gonzales was selected as one of the recipients to get some funds. She also announced the Annual Holiday Lights event on December 7th at 4:30pm down Fourth Street; the Parade of Lights on December 14th at 6:00pm; Holiday Yard Decorating Contest registration closing on December 13th; low-income program assistance besides the senior rebate forms could be picked up from City Hall and they were a first come, first serve basis.

Public Works Director Dobbins reported on the letter that went to all residents regarding the water system that Public Works staff didn't quite follow the correct protocol for testing and reporting, and staff would be redoubling our efforts on that.

Council Members Silva, Worthy and Mayor Rios said they were concerned about the letter due to not knowing about it.

City Attorney Rodriquez mentioned for the public, that during public comment, the Council had very limited, or restricted ability to actually respond to comments that were received, and the same thing went for staff. That's primarily for the public to actually make a statement, and in most cases, Packet Pg. 10
Minutes Acceptance: Minutes of Nov 18, 2024 5:30 PM (CONSENT AGENDA)

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there would either be direction to staff to respond to it, or some other notation that the comment was received. But there was not a give and take, and he wanted to make sure folks understood that.

He said one of the things that happened tonight was a discussion about an incident that had occurred, and that incident was still the subject of an investigation, and we would never be discussing that investigation in public. So, he just wanted to make sure that the public understood that when the Council didn't respond to comments that we received or staff didn't respond, it didn’t mean we agreed with the speaker, that just meant that we had a limited ability to respond and we respond in a different manner, upon completion of an investigation, follow up, work on an agenda, etc. He added his recommendation was going to be that we actually add some language to the public notice provision on the agenda that clearly indicates to folks that are making the comment that in most cases, the Council and/or staff would be unable to respond to the comments that they make. He mentioned they had done that in other places and thought it was a good idea since we were receiving a lot of comments where there was room for disagreement.

Mayor Rios stated we had discussed briefly before about shortening the comment period.

City Attorney Rodriquez mentioned that would be on the next agenda.

ADJOURNMENT
RESULT: APPROVED [UNANIMOUS]
MOVER: Maria Orozco, Council/Agency Member
SECONDER: Liz Silva, Council/Agency Member
AYES: Jose L. Rios, Liz Silva, Lorraine Worthy, Maria Orozco EXCUSED: Scott Funk
The meeting was adjourned at 7:20 PM.

ATTEST:

Mary Villegas, Deputy City Clerk
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Minutes Acceptance: Minutes of Nov 18, 2024 5:30 PM (CONSENT AGENDA) Packet Pg. 12
Attachment: Warrants #51113-51130 (3159 : Approve City Accounts Payable Warrants #51113-51130) AGENDA
ITEM
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Attachment: Warrants #51113-51130 (3159 : Approve City Accounts Payable Warrants #51113-51130) Packet Pg. 14
Attachment: Warrants #51113-51130 (3159 : Approve City Accounts Payable Warrants #51113-51130) City of Gonzales

PUBLIC WORKS / CITY ENGINEER DEPARTMENT

STAFF REPORT
TO: Honorable Mayor Rios and City Council
DATE: December 2, 2024
FROM: Patrick Dobbins, Public Works Director/City Engineer THROUGH: Carmen Gil, City Manager
SUBJECT: Resolution No. 2024-71 Amendment No. 2 with PSI for Community Center Complex Testing Services

RECOMMENDATION
It is recommended that the City Council Adopt Resolution No. 2024-71, A Resolution of the City Council of the City of Gonzales authorizing the execution of Amendment No. 2 under the executed Master Services Agreement with Professional Service Industries in the amount of $72,000 for Materials Testing and Special Inspection Services which includes a contingency of $7,342 during construction of Phase 1 of the Community Center Complex project.

BACKGROUND
Construction of the Community Center Complex project requires the use of a consultant to provide Materials Testing and Special Inspection services. This includes inspection and/or testing of:
• Soils (sampling, monitoring of excavations and compaction testing) • Asphalt (verify mix design, temperature, and compaction testing) • Concrete (mix design, size and placement of reinforcing steel and compressive strength testing) • Masonry (mix design, confirm reinforcing placement, and mortar mixing) • Structural Steel fabrication and erection
• Structural Wood framing (nailing, anchoring, and fastenings) At the May 6, 2024 Council meeting, a consulting services agreement was approved with Professional Service Industries (PSI) for Materials Testing and Special Inspection services for the Community Center Complex project. The authorized not-to-exceed fee was $135,000 and they began their field work on June 14, 2024.

AGENDA
ITEM
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To date PSI has provided the following inspection services:
• Soils (sampling, monitoring of excavations and compaction testing) • Concrete (mix design, size and placement of reinforcing steel and compressive strength testing) • Structural Steel (shop fabrication, welding and anchoring) They’ve fulfilled 41 special inspection and material testing requests: with most inspection requests consisting of multi-day inspections.

REVIEW & ANALYSIS
The level of effort for Materials Testing and Special Inspection services has exceeded the initial estimate due to grading observation requirements in the project’s Geotechnical report. PSI budgeted 280 inspection hours for testing of soils, while the Geotechnical report required continuous inspection observation of all grading activities. The number of hours budgeted for Soils inspections has been exceeded by project needs, and thus the need for an amendment to capture inspections and material testing through project completion.

PSI provided the attached Request for an Amendment outlining the expected remaining Materials Testing and Special Inspection services for the Community Center Complex project.

In conclusion, staff recommends the City Council authorize execution of a Contract Amendment with Professional Service Industries under the executed Master Services Agreement in the amount of $70,000 to continue the Materials Testing and Special Inspection services for the Community Center Complex project.

How Recommendation Supports the Vision
Gonzales will continue to be a safe, clean, family-friendly community, diverse in its heritage, and committed to working collaboratively to preserve and retain its small-town charm.

Explain: Constructing a Community Center will provide residents with a facility for a wide variety of public and private functions, recreation programs and other activities which will enhance the quality of life of Gonzales residents.

Explain how the Recommendation Directly Implements the Mission The City Council and Staff of the City of Gonzales will realize our Vision by providing the leadership, commitment and resources necessary to provide excellent services that enhance the quality of life of our diverse community. X Yes ____ No____ N/A
Explain: See Vision explanation above
City services will be delivered in a cost-effective, respectful and friendly manner to insure the safety and well-being of the residents and the promotion of business, recreational, housing and employment opportunities in an environmentally sustainable manner. X Yes ____No ____ N/A Explain: See Vision explanation above.

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Strong fiscal policies allow us to provide appropriate infrastructure for:
• Public Safety X Yes No N/A
• Housing X Yes No N/A
• Recreation X Yes No N/A
• Environment X Yes No N/A
• Education X Yes No N/A

ALTERNATIVES
Amend or modify staff recommendation.

BUDGET IMPACT
This contract will be funded by the various funding sources for the Community Center Complex project.

CONCLUSION
It is recommended that the City Council Adopt Resolution No. 2024-71, A Resolution of the City Council of the City of Gonzales Authorizing the Execution of Amendment No. 2 under the Executed Master Services Agreement with Professional Service Industries in the Amount of $72,000 for Materials Testing and Special Inspection Services which includes a contingency of $7,342 during construction of Phase 1 of the Community Center Complex project.

Attachments:

1. Resolution No. 2024-71

2. Amendment No. 2 with Professional Service Industries

3. PSI letter proposal
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RESOLUTION NO. 2024-71

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GONZALES AUTHORIZING THE EXECUTION OF AMENDMENT NO. 2 UNDER THE EXECUTED

MASTER SERVICES AGREEMENT WITH PROFESSIONAL SERVICE INDUSTRIES IN THE AMOUNT OF $72,000 FOR MATERIALS TESTING AND SPECIAL INSPECTION SERVICES WHICH INCLUDES A CONTINGENCY OF $7,342 DURING CONSTRUCTION OF PHASE 1 OF THE COMMUNITY CENTER COMPLEX PROJECT
WHEREAS, design and construction of the Community Center Complex Project will be funded by a variety of sources including the Measure X (local sales tax), $5.0 M State grant secured by State Senator Anna Caballero, Community Development Block Grant monies, $1.8M County contribution to relocate existing library from the Gonzales Shopping Center, Various grants and a Capital Campaign with a $10.0 million goal; and
WHEREAS, staff issued a Request for Proposals on April 1, 2024 to consultants for Materials Testing and Special Inspection services and two proposals were received by the April 11, 2024 deadline; and
WHEREAS, at the May 6, 2024 Council meeting, a consulting services agreement was approved with Professional Service Industries (PSI) for Materials Testing and Special Inspection services for the Community Center Complex project; and
WHEREAS, to date PSI has provided 41 special inspection and material testing requests related to soil sampling, concrete mix design and placement of reinforcing steel and structural steel, and WHEREAS, the level of effort for Materials Testing and Special Inspection services has exceeded PSI’s initial estimate due to grading observation requirements in the project Geotechnical report; and
WHEREAS, City staff recommends that the Council authorize execution of Amendment No. 2 under the Master Services Agreement with PSI in the amount of $72,000 for Materials Testing and Special Inspection services which includes a contingency of $7,342 for Phase 1 of the Community Center Complex project.

NOW THEREFORE, BE IT HEREBY RESOLVED by the City Council of the City of Gonzales that the City Manager is authorized to execute Amendment No. 2 under the Master Services Agreement with PSI for Materials Testing and Special Inspection services in the amount of $72,000 which includes a contingency of $7,342.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Gonzales duly held on the 2
nd day of December 2024, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

Jose L. Rios, The Honorable Mayor
ATTEST:

Mary Villegas, Deputy City Clerk
Packet Pg. 18
Attachment: Resolution No. 2024-71 (3161 : Resolution No. 2024-71 Amendment No. 2 with PSI for Community Center Complex Testing Packet Pg. 19
Attachment: Amendment No. 2 with Professional Service Industries (3161 : Resolution No. 2024-71 Amendment No. 2 with PSI for Community Professional Service Industries, Inc.
16170 Vineyard Blvd. Suite 170
Morgan Hill, CA 95037
Phone: (408) 669-5500

Page 1 of 2 ends

November 20, 2024
Patrick M. Dobbins
Public Works Director/City Engineer
City of Gonzales, California
City Hall 831-675-5000
Re: Construction Materials Testing and Special Inspection Change Order Request No.1-R1 Gonzales Community Center Project
5th Street, Gonzales, California 93926
PSI Project Number 0587871
Dear Mr. Dobbins:

Professional Service Industries, Inc., (PSI), has been providing special inspection and materials testing services for the Gonzales Community Center project in Gonzales, CA. It has been determined the project will required additional inspections to complete the project. The additional inspections will require a change order for special inspections and materials testing. Page 2 includes a summary of the estimated cost to cover the additional inspections.

PSI estimatesthat a change order in the amount of $64,658.50 will be required to compensate actual amount of work estimated to be performed on this scope of work. This will bring the total testing and inspection amount to $199,658.50. Please contact the undersigned with any questions.

Respectfully submitted,Professional Service Industries, Inc.

Mariel Renteria
Project Manager
Eric Allen
Regional Director
PROPOSAL ACCEPTANCE:

AGREED TO, THIS ___________ DAY OF ________________________ , 2024 BY (please print
name):
_________________________________________________________ TITLE: _________________________________________________________ COMPANY: _________________________________________________________ SIGNATURE: _________________________________________________________ Packet Pg. 20
Attachment: PSI letter proposal (3161 : Resolution No. 2024-71 Amendment No. 2 with PSI for Community Center Complex Testing Services) Professional Service Industries, Inc.
16170 Vineyard Blvd. Suite 170
Morgan Hill, CA 95037
Phone: (408) 669-5500

Page 2 of 2 ends

Packet Pg. 21
Attachment: PSI letter proposal (3161 : Resolution No. 2024-71 Amendment No. 2 with PSI for City of Gonzales

PUBLIC WORKS / CITY ENGINEER DEPARTMENT

STAFF REPORT
TO: Honorable Mayor Rios and City Council
DATE: December 2, 2024
FROM: Patrick Dobbins, Public Works Director/City Engineer THROUGH: Carmen Gil, City Manager
SUBJECT: Resolution 2024-70 Task Order No. 4 MNS Engineers for Wastewater System

RECOMMENDATION
It is recommended that the City Council Adopt Resolution No. 2024-70, A Resolution of the City Council of the City of Gonzales Authorizing Execution of Task Order No. 4 under a Master Service Agreement with MNS Engineers to continue their Program Management Services on the Industrial Wastewater System in the amount of $194,110.

BACKGROUND
Phase 1 of the Industrial Wastewater (IW) System will increase the capacity of the City’s wastewater system by 1.0 million gallons/day. The IW System will be delivered through the following construction contracts
• IW Pipeline contract – The project was issued for public bid on June 27, 2024, and the contract was awarded to Sierra Construction at the September 3, 2024 Council meeting. Construction of the pipeline began on November 4, 2024.
• IW Treatment Facility contract – Staff expects to issue this contract for public bid in January 2025.

MNS Engineers was selected to provide Program and Construction Management services through a Request for Qualifications process last spring. A Master Services Agreement was approved at the March 18, 2024, Council meeting that included Task Order No. 1 for Program Management Services. MNS is performing the Construction Management and Inspection Services on the IW Pipeline contract under Task Order No. 2.

AGENDA
ITEM
8 Packet Pg. 22

REVIEW & ANALYSIS
MNS Engineers staff has provided excellent Program Management services which includes:

1. Coordinating with Dudek Consulting staff to finalize the construction documents for the IW Pipeline contract which was issued for public bid on June 27, 2024.

2. Performed bid phase support services for the IW Pipeline contract. This included issuing five addendums, responding to bidder questions, reviewing the submitted bids to confirm the low bid from Sierra Construction met the bid document requirements.

3. Coordinated with the selected IW Pipeline contractor to ensure pre-award and post-award required documents were submitted in accordance with the contract.

4. Coordinated with the State Water Resources Control Board to confirm Sierra Construction’s bid met all SRF requirements.

5. Worked closely with the City Surveyor (Polaris Consulting) and Real Estate appraiser (Piini Realty) to finalize the temporary and permanent easements along with Right-of-Entry agreements for the IW Pipeline contract. They also coordinated getting the easement documents reviewed and finalized by the six property owners, as well as ensuring owner construction prerequisites were met.

6. Provided constructability design review of the IW Pipeline and IW Treatment Facility plans and specifications.

7. Requested and participated in a page turning review session of the IW Treatment Facility design plans with City Building Official.

8. Coordinating with Dudek Consulting staff to finalize the bid document for the IW Treatment Facility which is expected to be issued for public bid in January 2025.

9. Updated the detailed cost flow spreadsheet for the overall IW System.

10. Supported staff’s effort to secure the $10M construction loan obtained from Banner Bank.

11. Submitted the first reimbursement claim under the SRF loan to the State Water Resources Control Board for costs incurred since January 2024.

12. Prepared and submitted a grant application for $300,000 for the conceptual design to rehabilitate the MWWTP which includes adding a new treatment process so the MWWTP will comply with the new Regional Board permit.

13. Prepared an Odor Abatement Plan Memorandum to meet a requirement of the Mitigation Monitoring and Reporting Program (MMRP) per the Environmental Impact Report (EIR).

14. Contracted with Dudek Consulting staff and coordinated preparation of a Soils/Groundwater Sampling Plan in accordance with the MMRP. MNS also solicited multiple quotes from qualified Geotech firms and is coordinating execution of the sampling.

Packet Pg. 23
Current Program Management efforts include:

1. Continue coordinating with Dudek Consulting staff to finalize the construction documents for the IW Treatment Facility which is expected to be issued for public bid in January 2025. Their efforts include preparation of the front-end documents, as well as Biddability/Constructability Reviews of the Construction Documents.

2. Continue coordinating with Dudek Consulting and Regional Board Staff on the Waste Discharge Permit for the IW Treatment Facility.

3. Apply and obtain an Authority to Construct and Permit to Operate through the Monterey Bay Air Resources District for the generator to be installed at the IW Treatment Facility.

4. Apply for IW Treatment Facility building permits through the City Building Department.

5. Coordinate compliance with the MMRP requirements for the IW Treatment Facility construction.

6. Conduct bidder outreach to inform contractors of the upcoming IW Treatment Facility bid opportunity.

7. Issue the IW Treatment Facility for public bid, provide bid support services, and review bid submissions for completeness and acceptance.

8. Coordinate with the State Water Resources Control Board to confirm selected bidder meets all State Revolving Fund requirements.

9. Prepare and submit State Revolving Fund reimbursement claims.

10. Kickoff the condition assessment and rehabilitation of the existing 21-inch sewer main.

11. Continue coordinating with Dudek Consulting and City staff on operational improvement to the MWWTP.

As mentioned above, MNS Engineers staff has provided excellent Program Management services on the various elements of the IW System. Therefore, staff recommends that the City Council approve Task Order No. 4 under a Master Service Agreement with MNS Engineers to continue their Program Management services for the IW System in the amount of $194,110.

Explain: This project supports our vision by making improvements to the wastewater system to increase its capacity for residential and industrial developments.

Explain how the Recommendation Directly Implements the Mission The City Council and Staff of the City of Gonzales will realize our Vision by providing the leadership, commitment and resources necessary to provide excellent services that enhance the quality of life of our diverse community. X Yes ____ No____ N/A
Explain: Maintaining and improving the wastewater treatment plant enhances the community’s quality of life by providing for treatment and safe disposal of the City’s wastewater.

Packet Pg. 24
City services will be delivered in a cost-effective, respectful and friendly manner to insure the safety and well being of the residents and the promotion of business, recreational, housing and employment opportunities in an environmentally sustainable manner. X Yes ____No ____ N/A Explain: See Vision explanation above.

Strong fiscal policies allow us to provide appropriate infrastructure for:
• Public Safety X Yes No N/A
• Housing X Yes No N/A
• Recreation X Yes No N/A
• Environment X Yes No N/A
• Education X Yes No N/A
Explain: See Vision above.

ALTERNATIVES
Amend or modify staff’s recommendation.

BUDGET IMPACT
This contract will be funded with the Sewer Rates and Sewer Impact funds.

CONCLUSION
It is recommended that the City Council Adopt Resolution No. 2024-70, A Resolution of the City Council of the City of Gonzales Authorizing Execution of Task Order No. 4 under a Master Service Agreement with MNS Engineers to continue their Program Management Services on the Industrial Wastewater System in the amount of $194,110.

Attachments:

1. Resolution No. 2024-70

2. Task Order No. 4 with MNS Engineers for Program Management Services for the Industrial Wastewater System under their Master Services Agreement

3. MNS Proposal letter dated November 7, 2024
Packet Pg. 25
RESOLUTION NO. 2024-70

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GONZALES AUTHORIZING EXECUTION OF TASK ORDER NO. 4 UNDER A MASTER SERVICE

AGREEMENT WITH MNS ENGINEERS TO CONTINUE THEIR PROGRAM

MANGAGEMENT SERVICES ON THE INDUSTRIAL WASTEWATER SYSTEM IN THE AMOUNT OF $194,110
WHEREAS, the City will expand the City’s wastewater system by constructing Phase 1 of the Industrial Wastewater System (IW System) with an initial capacity of 1.0 million gallons/day; and WHEREAS, a CEQA-Plus EIR for the IW System was adopted in October 2021 and construction documents (plans, technical specifications, and cost estimate) were completed in September 2022, and as such, no further CEQA analysis is needed for the authorization contemplated in this resolution; and
WHEREAS, the IW System will be delivered though two construction contracts (the IW Pipeline contract and the IW Treatment Facility contract); and WHEREAS, MNS Engineers was selected to provide Program and Construction Management services through a Request for Qualifications process last spring and a Master Services Agreement was approved at the March 18, 2024 Council meeting that included Task Order No. 1 for Program Management Services; and
WHEREAS, MNS Engineers staff has provided excellent Program Management services to advance the various elements of the IW System; and
WHEREAS, Staff recommends that the City Council authorize Task Order No. 4 under a Master Service Agreement with MNS Engineers to continue providing Program Management Services in the amount of $194,110 per their November 7, 2024 letter proposal.

NOW THEREFORE, BE IT HEREBY RESOLVED by the City Council of the City of Gonzales that the Council authorized execution of Task Order No. 4 under a Master Service Agreement with MNS Engineers to continue providing Program Management Services in the amount of $194,110.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Gonzales duly held on the 2
nd day of December 2024, by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:
_______________________________
Jose L. Rios, the Honorable Mayor
ATTEST:
____________________________
Mary Villegas, Deputy City Clerk
Packet Pg. 26
Attachment: Resolution No. 2024-70 (3160 : Resolution No. 2024-70 Task Order No. 4 MNS Engineers for Wastewater System) Task Order No. 4 to Consulting Services Agreement Between City of Gonzales and MNS Engineers for Additional Program Services for City Wastewater and Industrial Wastewater Projects
This is an Amendment to the Consulting Services Agreement dated March 18, 2024 between the City of Gonzales ("City"), a municipal corporation of the State of California and MNS Engineers ("Consultant”) for Program and Construction Management Services for Wastewater and Industrial Wastewater Projects.

City and Consultant agree to the following adjustments to the Consulting Services Agreement:

Section 1 - Services
This Task Order extends MNS’s Program Management services as originally authorized under Task Order No. 1 as outlined in MNS Engineers’ November 7, 2024 letter proposal (copy attached).

Section 2 - Compensation
City will pay Consultant an additional sum of $194,110 on an hourly not-to-exceed basis.

In all other respects, the terms of the Agreement shall remain in effect.

CITY CONSULTANT
City of Gonzales, a municipal corporation MNS Engineers _____________________________ _____________________________ Carmen Gil, City Manager Joe Pope, Vice President, Construction

Date Signed: __________________ Date Signed: __________________ 11/25/2024
Packet Pg. 27
Attachment: Task Order No. 4 with MNS Engineers for Program Management Services for the Industrial Wastewater System under their Master 811 El Capitan Way Suite 130, San Luis Obispo, CA 93401 Ph. (805) 778-0326 / F. (805) 787-0437
November 7, 2024
Mr. Patrick Dobbins, P.E.

City of Gonzales
[email protected]
Subject: Proposal for Wastewater Program Management Support Dear Mr. Dobbins:

Thank you for the opportunity to submit this proposal for an extension on our as-needed Program Management Support Services for the City of Gonzales (City) Wastewater Program. MNS offers our qualified staff to support this effort. Included within this letter proposal is a brief understanding, scope of work, and our fee schedule for Program Management Support services through April 2025.

Statement of Qualifications
Established in 1962, MNS Engineers, Inc. (MNS) provides quality infrastructure consulting services to the water resource service market throughout the Central Coast. Specializing in the core service of construction management, MNS offers qualified professionals with experience providing program management, procurement services, permit coordination, and grant support. MNS has provided similar support to numerous agencies and projects.

Project Understanding
Known as the “Wine Capital of Monterey County”, the City of Gonzales (City) is located 17 miles south of Salinas in the heart of the 90-mile-long Salinas Valley. Gonzales hosts a population of 8,650 residents, as well as pridefully supports numerous agriculture related businesses such as Taylor Farms, Del Monte Fresh, and Braga Fresh processing facilities.

The City is ripe for expansion with an agricultural industry requesting to expand production, a growing population in need of homes, and Developers poised to break ground on new housing tracks, the limiting factor to growth is the City’s ability to deal with current and future wastewater flows, bringing the wastewater program to the forefront of the City’s priorities.

The City’s existing municipal wastewater treatment plant (MWWTP) consists of a two-train system: headworks, influent pump station, aerated lagoons, polishing ponds, and rapid infiltration basins. The MWWTP is rated for an average daily flow of 1.0 million gallons per day (MGD) and maximum/permitted capacity of 1.3 MGD. With current wastewater flows totaling 1.2 MGD, the MWWTP is at capacity. Additionally, the Regional Water Quality Control Board (RWQCB) issued new permit requirements in 2023, which the existing MWWTP is unable to meet.

To address the wastewater issues, the City is undertaking a multi-phased wastewater program, for which MNS has been serving as Wastewater Program Manager since March 2024. Since assuming the role of Program Manager, MNS and the City have made great strides on the wastewater program, beginning construction on Phase 1A Industrial Wastewater Conveyance System.

The following Table provides a summary of the City’s wastewater program phasing, the status, and next steps.

Packet Pg. 28
Attachment: MNS Proposal letter dated November 7, 2024 (3160 : Resolution No. 2024-70 Task Order No. 4 MNS Engineers for Wastewater Wastewater Program Management Support Services

Page 2 of 5 ends

mnsengineers.com

TRANSPORTATION / WATER RESOURCES / GOVERNMENT SERVICES / FEDERAL Phase Status Next Steps
Phase 1. Industrial Wastewater (IW) System. Construct an IW system to divert and treat IW flows, thereby freeing up capacity at the MWWTP. The IW System will be constructed under multiple contracts:

Phase 1A. IW Conveyance System.

Construct roughly 8,500 linear feet (LF)
of 27-inch PVC, 2,200 LF of 24-inch
PVC, 12-inch PVC IW sewer
connections, and 18 manholes.
• Construction-In-Progress • Obtain/Record Easements
• Construct: Sept 2024-June
2025
Phase 1B. Industrial Wastewater
Treatment Facility (IWTF). Construct a

1.0 MGD IWTF on City owned parcels
adjacent to the MWWTP. The IWTF
process will include an influent pump
station, mechanical screw screens, grit
removal, aerated treatment ponds,
and infiltration basins.
• Final Design in progress.
• Environmental investigations
on-going.
• Permit in progress.
• Solicit Bids: Jan 2024-Mar
2024
• Construction: April 2024-Feb
2027
Phase 1C. Inspect/Rehabilitate
Existing WW Trunk Main. Once the
IWTF is commissioned, IW and WW
flows will be diverted to the new IW
Pipeline to perform video inspection
and maintenance work on the existing
21-inch WW Trunk Main constructed
in 1981.
• Pre-Investigation • Develop Flow Diversion Plan
• Solicit Closed Circuit
Television (CCTV) Bids
• Prepare rehabilitation scope
of services and solicit bids.

Phase 2. MWWTP Rehabilitation.

Remove one treatment train from
service for rehabilitation. Capacity will
be upgraded to 2.3 MGD
• Preliminary Design Phase • Kickoff Preliminary Design • Pursue grant funding options.

Phase 3. Expand MWWTP. Add
additional treatment processes at
MWWTP to expand system capacity to

2.9 MGD.
• Pre-Design Phase • Issue an RFP for design.
(Phase 2 preliminary design to
include future expansion).
• Pursue grant funding options.

Phase 3. Expand IWTF. Add additional
treatment processes at IWTF to
expand system capacity to 3.5 MGD.
• Pre-Design Phase • Issue an RFP for design (Phase
1 design includes some
accommodations for future
expansion).

Packet Pg. 29
Attachment: MNS Proposal letter dated November 7, 2024 (3160 : Resolution No. 2024-70 Task Order No. 4 MNS Engineers for Wastewater Wastewater Program Management Support Services

Page 3 of 5 ends

mnsengineers.com

TRANSPORTATION / WATER RESOURCES / GOVERNMENT SERVICES / FEDERAL Scope of Services
MNS’, Megan Panofsky, PE, CCM, will continue to oversee Program Management services for the various phases of the wastewater program. Services to be provided may include but are not limited to the following:

Biddability/Constructability Reviews of Bid Documents
MNS’ team includes design and construction management professionals capable of providing technical and construction review. MNS will review the design documents for completion, clarity, consistency, biddability, constructability and coordination among the trades. MNS will provide the results of the review in writing and as notations on the documents.

The MNS Program Manager will make recommendations to the City with respect to constructability, sequence of construction, and construction duration.

Easement Acquisition Support
MNS will coordinate with consultants and City staff as necessary to assist in finalizing the last two temporary and permanent easements required for the IW conveyance facility.

Internal Coordination Meetings
The MNS Program Manager will run internal coordination meetings between the MNS team, City staff, and Design Engineer throughout the various wastewater program project phases. MNS will maintain an Action Log during meetings, noting decisions and action items moving forward.

Utility Provider Coordination
MNS will provide coordination with utilities impacted by the various wastewater program phases. For Phase 1 of the program, the City has obtained the PG&E design for the IWTF electrical service, dated January 27, 2022. MNS will also work closely with the selected contractor to confirm the transformer is ordered as soon as possible to avoid potential project delays. For future program phases and other partner utilities, MNS will notify affected utilities of upcoming projects and provide periodic updates. MNS will also share preliminary plans, as appropriate, to minimize potential conflicts and maintain the program schedule.

Monitor Design Process/Quality Control and Assurance
The MNS Program Manager will monitor the design process for the various program phases to keep the designs moving forward while maintaining quality assurance and review. Information requests, deliverable dates, review periods, and comments/responses will be closely monitored. Project approach, technical contact and accuracy, project layout and appearance, conciseness, completeness, value engineering, and constructability will be carefully considered. The MNS Project Manager will be in close contact with appropriate City staff during the review process and will facilitate incorporation of City comments throughout the entire design process. MNS’ proposed team also brings specialized engineers capable of conducting technical reviews as well as construction managers, permit specialists, etc, to assist the City through the review process.

Community Engagement
The MNS Program Manager will ensure contract provisions regarding public coordination are met, and coordinate with media as necessary. We will ensure implementation and correctness of any and all proper notices to the public for upcoming work in the area of the various projects. The MNS Program Manager will also be available to provide periodic presentations at City Council meetings to provide updates on the wastewater program.

Funding Management and Administration
MNS has extensive experience in administering and managing state, federal, and local funding for capital improvement projects. We can assist in tracking, documenting, and reporting the expenditure of these funds and creating the appropriate Packet Pg. 30
Attachment: MNS Proposal letter dated November 7, 2024 (3160 : Resolution No. 2024-70 Task Order No. 4 MNS Engineers for Wastewater Wastewater Program Management Support Services

Page 4 of 5 ends

mnsengineers.com

TRANSPORTATION / WATER RESOURCES / GOVERNMENT SERVICES / FEDERAL audit trail. Specifically, MNS’ team has extensive experience with SRF funded projects and will track loan requirements and benchmarks to ensure compliance with SRF requirements.

Permit Management
The MNS team provides a full range of planning and environmental compliance services to municipalities, transportation agencies, water/wastewater districts, and federal clients throughout California. Our environmental compliance staff offer comprehensive environmental services starting from preliminary site surveys and CEQA/NEPA documentation, to mitigation compliance and construction monitoring. MNS has in-house CEQA/NEPA planners who conduct environmental analysis and modeling for a range of infrastructure projects. Post project approval, MNS has a team of QSP/QSDs, biologists, regulatory specialists, and construction monitors who can support a wide range of project types and natural resource issues.

Monthly Report & Invoices
The MNS team will provide a progress report including a narrative summary of the specific accomplishments achieved during the billing cycle, problems encountered or anticipated, plans for resolving problems, and anticipated milestones to be achieved during the following billing cycle.

MNS will provide detailed monthly invoices, which include the following: current period and cumulative expenditures to date, estimated cost of completion, estimated date of completion, approved contract amount by task, and comparison of task budget with an estimate of the cost to complete the task.

Bid Support
The MNS Program Manager will assist in soliciting bids for the advertised design project. This will include attending City meetings as necessary and coordinating with other City staff to publish requests for bids in local newspapers and contact plan rooms and specific contractors to inform them of the upcoming project. MNS will facilitate the submission of plans and specifications in electronic format as necessary. MNS can take the leas on pre-bid meetings and assist in fielding inquiries and coordinating responses from the consultants. During bidding, MNS will prepare responses to bidder questions that are submitted to our Program Manager through the City. Responses will be made to the City for distribution to the bidder’s list.

Quesitons that can be resolved through references within the contract documents will be addressed via e-mail. Those questions that require a more detailed response will result in the preparation of a draft bid addenda. MNS will assist, as requested, with addenda to the bid documents. The Project Manager will be available to attend the bid opening and assist in summarizing the results and determining the apparent low bidder. MNS will assist in the selection of the contractor, including calling listed references and ensuring all contract proposal conditions have been met in accordance with the State Contracting Code. This information will then be submitted to the City and a draft agenda report will be prepared for Council approval of the contract.

Grant Support
The MNS team will continue to provide grant support on the MWWTP Planning Grant. MNS’ grant professionals will coordinate directly with the SRF grant staff to update and submit grant application documents. Once the grant is obtained, MNS’ team will coordinate disbursements, as well as track, develop and submit future applications for design and construction funding.

Compensation
A fee schedule has been developed for services through April 2025. This breakdown considers the level of effort for major project milestones expected to be achieved within that time period. MNS proposes a not-to-exceed budget of $194,110.00 Packet Pg. 31
Attachment: MNS Proposal letter dated November 7, 2024 (3160 : Resolution No. 2024-70 Task Order No. 4 MNS Engineers for Wastewater Wastewater Program Management Support Services

Page 5 of 5 ends

mnsengineers.com

TRANSPORTATION / WATER RESOURCES / GOVERNMENT SERVICES / FEDERAL to be billed on a time and materials basis in accordance with the MNS Standard Fee Schedule, provided as an attachment to this proposal. Additional staff are available to support the City on an as-needed basis.

Closing
Thank you for the opportunity to submit this proposal. We look forward to continuing to work with the City on this important program. Please feel free to contact Megan with any questions you may have at 805.331.4860 or [email protected]. Thank you for your consideration.

Sincerely,
MNS Engineers, Inc.

Megan Panofsky, PE, CCM
Program Manager
Attachments: Program Fee Schedule, Standard 2024 Fee Schedule Packet Pg. 32
Attachment: MNS Proposal letter dated November 7, 2024 (3160 : Resolution No. 2024-70 Task Order No. 4 MNS Engineers for Wastewater Role Nov Dec Jan Feb Mar Apr
Principal In-Charge 2 2 2 2 2 2 12 340.00 357.00 4,080.00 $ Program Manager 12 12 12 12 12 12 72 275.00 289.00 19,800.00 $ Sr. Project Engineer 2 4 4 4 4 4 22 235.00 247.00 5,170.00 $ Grant Writer/SRF Loan Coordinator 12 12 12 12 12 12 72 180.00 189.00 12,960.00 $ 28 30 30 30 30 30 178 4,080.00 $
Program Manager 8 8 12 12 0 0 40 275.00 289.00 11,560.00 $ 8 8 12 12 0 0 40 11,560.00 $
Program Manager 30 40 50 50 40 40 250 275.00 289.00 71,270.00 $ Sr. Project Engineer 20 40 40 40 40 40 220 235.00 247.00 53,620.00 $ Associate Engineer/Permitting 8 16 16 8 8 8 64 190.00 200.00 12,560.00 $ 58 96 106 98 88 88 534 137,450.00 $
Program Manager 0 0 0 16 8 8 32 275.00 289.00 9,248.00 $ 0 0 0 16 8 8 32 9,248.00 $
Program Manager 0 0 0 24 16 16 56 275.00 289.00 16,184.00 $ Associate Engineer/Permitting 0 0 0 12 12 12 36 190.00 200.00 7,200.00 $ Principal Engineer/Grants 4 4 4 0 0 0 12 305.00 321.00 3,852.00 $ Grant Writer/SRF Grant Coordinator 8 8 8 0 0 0 24 180.00 189.00 4,536.00 $ 12 12 12 36 28 28 128 31,772.00 $
86 126 136 144 126 126 744 194,110.00 $

PROGRAM MANAGEMENT TOTAL
Notes:

1. Hours and costs are an estimate only; actual hours and costs will be based on schedule.

2. Overtime not included in this cost estimate. Any OT would be billed per MNS Standard Fee Schedule.

3. Annual escalation of hourly rates applied at 5% starting Jan 2025 Megan Panofsky
Megan Panofsky

SUB-TOTAL
Task 3: Prepare/Bid/Award IWTF Construction Contract
Hope Laborin
Taylor Gullikson
Gaby Mak
Gaby Mak
Task 1: Meetings/Coordination/Administration

SUB-TOTAL
TOTALS
Task 4: Manage Existing Sewer Main Rehabiliation Design

SUB-TOTAL
Joe Pope

HOURLY RATE
2024 2025
2024
$ 194,110.00
Wastewater Program Management Budget Extension
City of Gonzales

TOTAL COST
Staff
TOTAL
HOURS 2025
Megan Panofsky

SUB-TOTAL
Greg Jaquez
Task 5: Manage MWWTP Upgrade Preliminary Design Report
Megan Panofsky
Hope Laborin
Taylor Gullikson

SUB-TOTAL
Megan Panofsky
Task 2: Manage MWWTP Emergency Ponds
Packet Pg. 33
Attachment: MNS Proposal letter dated November 7, 2024 (3160 : Resolution No. 2024-70 Task Order No. 4 MNS Engineers for Wastewater 2 0 2 4 S T A N D A R D S C H E D U L E O F F E E S

PROJECT/PROGRAM MANAGEMENT
Principal-In-Charge ............................... $340 Senior Project/Program Manager ...... 325
Project/Program Manager .................... 275
Assistant Project/Program Manager 255
Senior Project Coordinator ................... 195
Project Coordinator ................................. 165

ENGINEERING
Principal Engineer .................................. $305 Lead Engineer ............................................ 270 Supervising Engineer .............................. 255 Senior Project Engineer ......................... 235
Project Engineer........................................ 210 Associate Engineer .................................. 190 Assistant Engineer.................................... 175

SURVEYING
Principal Surveyor .................................. $280 Lead Surveyor ............................................ 270 Supervising Surveyor .............................. 230 Senior Project Surveyor ......................... 210
Project Surveyor........................................ 185 Associate Project Surveyor ................... 175
Assistant Project Surveyor .................... 160
Party Chief (PW) ........................................ 190 Chainperson (PW) .................................... 160 One-Person Survey Crew (PW) ........... 225

TECHNICAL SUPPORT
CADD Manager ....................................... $210 Supervising Technician .......................... 180
Senior Technician ..................................... 170 Engineering Technician ......................... 130

CONSTRUCTION MANAGEMENT
Principal Construction Manager ...... $335
Senior Construction Manager ............. 290
Senior Resident Engineer ...................... 280
Resident Engineer .................................... 270 Structure Representative ....................... 260
Construction Manager ........................... 230
Assistant Resident Engineer................. 215
Sr. Construction Inspector (PW) ........ 198
Construction Inspector (PW) .............. 188
Office Administrator ................................ 135

PLANNING
Planning Director ................................... $235 City Planner/Planning Manager ......... 220
Principal Planner ....................................... 205 Senior Planner ........................................... 190 Associate Planner ..................................... 160 Assistant Planner ...................................... 135 Planning Technician ................................ 115

ADMINISTRATIVE SUPPORT
Senior Management Analyst ............. $195
Management Analyst.............................. 165
IT Technician ............................................... 150 Graphics/Visualization Specialist ....... 160
Administrative Assistant ........................ 105

GOVERNMENT SERVICES
City Engineer ........................................... $265 Deputy City Engineer .............................. 235 Assistant City Engineer ........................... 225 Plan Check Engineer................................ 185 Permit Engineer ......................................... 175 City Inspector ............................................. 175 Senior City Inspector (PW) .................. 198
City Inspector (PW) .................................. 188 Principal Stormwater Specialist .......... 190
Senior Stormwater Specialist ............... 180
Stormwater Specialist ............................. 170 Stormwater Technician .......................... 150
Building Official ......................................... 250 Senior Building Inspector ...................... 200
Building Inspector .................................... 175 Senior Grant Writer .................................. 190 Grant Writer ................................................ 180 Associate Grant Writer ........................... 160
Assistant Grant Writer ............................ 145

DIRECT EXPENSES
Use of outside consultants as well as copies, blueprints, survey stakes, monuments, computer plots, telephone, travel (out of area) and all similar charges directly connected with the work will be charged at cost plus fifteen percent (15%). Mileage will be charged at the current federal mileage reimbursement rate.

PREVAILING WAGE RATES
Rates shown with Prevailing Wage “(PW)” annotation are used for field work on projects subject to federal or state prevailing wage law and are subject to increases per DIR.

ANNUAL ESCALATION
Standard fee rates provided for each classification are subject to 5% annual escalation or the most recent US Bureau of Labor Statistics Consumer Price Index, whichever is higher.

OVERTIME
Overtime for non-exempt employees will be charged at 1.5 x hourly rate; overtime for exempt employees and other classifications will be charged at 1 x hourly rate.

Rev. 1/9/2024
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Attachment: MNS Proposal letter dated November 7, 2024 (3160 : Resolution No. 2024-70 Task Order No. 4 MNS Engineers for Wastewater City of Gonzales

CITY MANAGER DEPARTMENT

STAFF REPORT
TO:

DATE:

FROM:

Honorable Mayor Rios and City Council
December 2, 2024
Michael Rodriquez, City Attorney
THROUGH: Carmen Gil, City Manager
SUBJECT: Ordinance No. 2024-147 Amending Chapter 1.20-City Council of Title 1- “Administration” of the Gonzales City Code to Allow Time Allocated to Public Speakers to be Established by Resolution

RECOMMENDATION
It is recommended that the City Council consider waiver of reading, introduction and reading by title only Ordinance No. 2024-147, An Ordinance of the City Council of the City of Gonzales Amending Chapter

1.20- City Council of Title 1- “Administration” of the Gonzales City Code to Allow Time Allocated to Public Speakers to be Established by Resolution.

BACKGROUND
In 2024, staff commenced the process of making changes to the Gonzales City Code (GCC) to more accurately reflect the needs of the Council and City staff. In some cases, the GCC has not been changed in more than fifty years. The Council has previously provided staff with direction to provide options with respect to modifying the public meeting process in order to ensure orderly and efficient meetings, as well as Council and public interaction.

Pursuant to the provisions of the Brown Act, the City must allow the public to engage with the Council at noticed public meetings by receiving public comment on both items on the agenda and on matters not on the agenda but within the Council’s jurisdiction during the “public comment” portion of the agenda.

Currently, a provision of the GCC establishes the public comment period at three (3) minutes per speaker.

REVIEW AND ANALYSIS
AGENDA
ITEM
9 Packet Pg. 35
Staff and the Council seem to be in concert with granting the Council greater flexibility in establishing meeting procedures and details. Such flexibility cannot be exercised or easily modified when set by ordinance.

GCC Section 1.20.020 currently provides that during the public comment section of the agenda, each speaker shall be granted at least three (3) minutes to speak. The Council wants some flexibility in this regard, including the ability to change the speaking period for a shorter or longer period, and circumstances that might justify the same. As such, staff has recommended that the language of Section

1.20.020 be modified to indicate that speaker times shall be set by way of resolution. This will give the Council the ability to make changes to the same on an as- needed basis. For example, if there were numerous speakers all desiring to speak on the same issue, which often results in repetitive comment, the Council wants to make sure that its ability to limit the speaking time of each speaker to some reasonable length is supported by a written policy.

Staff has prepared an amendment to Section 1.20.020 to remove the three-minute time period and to allow the Council to set desired speaker time periods by resolution. A follow-up resolution would be brought forward for consideration after the effective date of the amendment if adopted. The amendment also eliminates the requirement that speakers identify themselves by name and provide an address prior to speaking. Although this requirement appears in numerous public meeting procedures throughout the State, by law, the City cannot condition the right to speak on the provision of such information. The current requirement will be reframed as a request in the new meeting procedures resolution.

The proposed amendment of Section 1.20.020 is before the Council this evening for waiver of reading and introduction. If introduced, it will be brought forward at a noticed public hearing at a subsequent meeting for consideration of adoption.

Explain Recommendation and How it Supports the Vision.

Gonzales will continue to be a safe, clean, family-friendly community, diverse in its heritage, and committed to working collaboratively to preserve and retain its small town charm.

Explain: The proposed amendment should help the City Council to ensure that future Council meetings are run in an orderly and efficient manner that will allow the Council to continue to pursue and maintain the City Vision.

City services will be delivered in a cost-effective, respectful and friendly manner to ensure the safety and well being of the residents and the promotion of business, recreational, housing and employment opportunities in an environmentally sustainable manner. Yes ___No _X_NA Explain: See above.

Strong fiscal policies allow us to provide appropriate infrastructure for:
• Public Safety Yes ____ No X NA
• Housing Yes ____ No X NA
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• Recreation Yes ____ No X NA
• Environment Yes ____ No X NA
• Education Yes ____ No X NA
Explain: NA.

ALTERNATIVES
• Introduce Ordinance No. 2024-147.
• Do not introduce the proposed Ordinance and provide Staff with direction.

BUDGET IMPACT
There is no direct financial impact associated with the proposed modification of the GCC.

CONCLUSION
It is recommended that the City Council consider waiver of reading, introduction and reading by title only Ordinance No. 2024-147, An Ordinance of the City Council of the City of Gonzales Amending Chapter

1.20- City Council of Title 1- “Administration” of the Gonzales City Code to Allow Time Allocated to Public Speakers to be Established by Resolution.

PUBLIC NOTICE
N/A.

Attachments:

1. Ordinance No. 2024-147
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ORDINANCE NO. 2024-147

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GONZALES AMENDING CHAPTER 1.12- CITY COUNCIL OF TITLE 1- “ADMINISTRATION” OF

THE GONZALES CITY CODE TO ALLOW TIME ALLOCATED TO PUBLIC

SPEAKERS TO BE ESTABLISHED BY RESOLUTION
WHEREAS, in 2024, the City commenced the process of making changes to the Gonzales City Code (GCC) to allow greater flexibility in administration of code provisions and to reflect current Council and staff needs; and
WHEREAS, pursuant to the provisions of the Brown Act, the City must allow the public to engage with the Council at noticed public meetings by receiving public comment on both items on the agenda and on matters not on the agenda but within the Council’s jurisdiction during the “public comment” portion of the agenda; and
WHEREAS, currently, public comment is limited to three (3) minutes by a provision in the GCC; and
WHEREAS, staff has prepared an amendment to GCC Section 1.20.020 to remove the three-minute time period and to allow the Council to set desired speaker time periods by resolution; and
WHEREAS, the amendment also eliminates the requirement that speakers identify themselves by name and provide an address prior to speaking since the City cannot by law condition the right to speak on the provision of such information; and WHEREAS, if the amendment is approved, the Council will consider adoption of an appropriate meeting process resolution at a future date.

NOW THEREFORE, BE IT HEREBY ORDAINED by the Gonzales City Council as follows:

SECTION 1. All of the recitals set forth above are true and correct to the best of its knowledge and by this reference are incorporated herein.

SECTION 2. Subsection G.3 of Section 1.20.020- Rules and Regulations for Conducting Meetings of Gonzales City Code Chapter 1- Administration, is hereby amended as follows:

3. Manner; Time Limit: Each person wishing to addressing the council shall stand, and give their name and address in an audible tone of voice for the records, and unless further time is granted by the council, shall limit his address to three (3) minutes be provided a period of time for comment established by resolution. All remarks shall be addressed to the council as a body and not to any member thereof. No person, other than Packet Pg. 38
Attachment: Ordinance No. 2024-147 (3162 : Introduction of Ordinance No. 2024-147 Public Speakers Time)

Page 2 of 2 ends

the council and the person having the floor, shall be permitted to enter into any discussion, either directly or through a member of the council, without the permission of the presiding officer. No question shall be asked a council member except through the presiding officer.

SECTION 3. Severability. The provisions of this Ordinance are severable and if any provision, clause, sentence, word or part thereof is held illegal, invalid, unconstitutional, or inapplicable to any person or circumstances, such illegality, invalidity, unconstitutionality, or in applicability shall not affect or impair any of the remaining provisions, clauses, sentences, section, words or parts thereof of the ordinance or their applicability to other provisions or circumstances.

SECTION 4. Effective Date. This Ordinance shall take effect and be enforced thirty (30) days following its final adoption.

SECTION 5. CEQA. This Ordinance is not subject to the California Environmental Quality Act (CEQA) because it is not a “project” within the meaning of Section 15378 of the State CEQA Guidelines, since there is no potential for the Ordinance to result in direct or indirect physical change to the environment.

SECTION 6. Notice. The City Clerk shall certify the adoption of this ordinance and cause the full text of the ordinance or a summary thereof prepared by the City Attorney to be published at least once in a newspaper of general circulation in the City of Gonzales within fifteen days after its adoption.

INTRODUCED AND FIRST READ at a regular meeting of the City Council of the City of Gonzales on the 2
nd day of December, 2024, and thereafter;
PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council of the City of Gonzales on the ___ day of ___, 2024 by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

Jose L. Rios, The Honorable Mayor
ATTEST:
_______________________________
Mary Villegas, Deputy City Clerk
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Attachment: Ordinance No. 2024-147 (3162 : Introduction of Ordinance No. 2024-147 Public Speakers Time)

Gonzales City CouncilDecember 2, 2024

Gonzales City Council
December 2, 2024